Rules for Using Materials


  • All visitors to the M.E. Grenander Department of Special Collections and Archives' Marcia Brown Research Room are required to sign in upon arrival and may be asked to complete additional paperwork as necessary. Access and use of Special Collections and Archives material is available under supervision in the Research Room during posted hours. The staff will retrieve materials for all researchers.
  • Handle all books and manuscripts with care. Do not disturb the filing order of manuscripts, or write on anything placed on top of a book or manuscript. Leave all Special Collections and Archives materials in the Research Room when you leave.
  • Please turn off all cell phones. If you need to use a cell phone, please leave the Research Room.
  • Use a laptop, pencil, and notepaper or cards to take notes. If you need them, ask a member of the staff for a pencil and paper.
  • No food or drink is permitted near the materials.
  • Visitors may use a digital camera or a mobile device to take photographs of materials in the Research Room.  There is no charge, but researchers must first complete the “Request for Use of Personal Digital Cameras” form and submit a list of photographs taken to Department staff.
  • The staff will create photocopies or pdf scans at 10 cents per page for in-person researchers and can arrange for other reproductions. Staff will determine if an item can be reproduced without damage to the original item. Restricted materials may not be reproduced in any form.  For a complete list of fees, consult Department staff.
  • Users seeking to publish or reproduce either published or unpublished materials held in Special Collections and Archives must secure permission from those legally entitled to claim such rights under U.S. Copyright Law including the University Library. For additional information, consult the Department's Permission to Publish and Copyright Notice pages.
  • The University Libraries assume no responsibility for the failure of a user to investigate and secure literary or reproduction rights to materials in collections. Users should use the credit line "Reproduced courtesy of the M.E. Grenander Department of Special Collections and Archives, University at Albany Libraries."