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This series contains the files of past presidents of the Captital District Chapter of ASPA. At least three of these files--those of George W. Chesbro, Robert P. Kerker and Charlotte O. Gray--appear to have been donated by the presidents themselves. The rest of these files were collected from people other than the president who created the records, but these do seem to be files kept by those presidents. Most of these files are arranged as day files: items within files are in rough chronological order, and contain incoming and outgoing correspondence, meeting minutes, newsletters, announcements, and some notes. For the most part, files under one name contain the records of one president's term, but a few of these files (notably, those for Robert J. Donahue) contain records that overlap with the terms of other presidents and are filed in the presidents' files for the sake of convenience.

This series contains minutes and agendas. The earliest minutes are verbatim transcripts of meetings. These transcripts give a full picture of the discussion held during the meetings but lasted only from 1959 to 1960. The regular minutes from 1961 and 1962 have not survived.

This series contains correspondence, budgets, the records of ASPA conferences (especially the regional conference this chapter held in Albany in 1978), the national and local associations' constitutions, a few publications from organizations with related interests, videotapes of ASPA educational programs (May 1988), and files on subjects they were working on, such as civil service reform. Other records in this series include correspondence that was not a part of the presidents' files or the secretary's files. The bulk of the correspondence is that with the National Association, though much of that consists of memoranda sent to local chapters.