Correspondence arranging meetings of the Executive Board and sending out materials to be considered by the Board such as agendas; proposed resolutions (both for UUP Delegate Assemblies and for NYSUT Representative Assemblies); officer reports and testimony; third- party reports on higher education, the budgets for New York State and SUNY, and other topics of concern. Minutes of past Executive Board meetings were also routinely distributed. This series also contains correspondence enacting decisions by the Board and correspondence acknowledging receipt of materials for consideration by the Board. Some of the correspondence is actually addressed to chapter presidents and/or other leadership groups, but the Executive Board was copied (although in some instances this is not clearly indicated).
The minutes for Executive Board meetings held from May 1973 to May 1993 are included in Subgroup I, Governing Bodies, Series 2. Additional materials regarding Executive Board meetings are located in Series 3 and 5 of Subgroup III, Office of the President, subseries 6.1 of this Subgroup, and Series 1 of Subgroup V, Office of the Treasurer.
Several separate groupings of records, in various organizational states, were combined to create this series. Files from 1985 on were filed in separate categories: "correspondence" and "minutes and agendas" (the latter of which also included numerous attachments and materials distributed at or prior to Board meetings). Some earlier files were similarly categorized, but with a great deal of overlapping and misfiling between them. For ease of use they were combined into a single chronological group. Materials in the files were put into chronological order unless the dates were so widely divergent that it appeared they may have been a set of materials distributed at a single time, in which case the materials were left together. This is particularly true for the minutes and agenda files from 1988 on, which were rubberbanded together with the memorandum used to send materials to board members. These groupings are now separated by blank sheets of paper. For the most part, the dates on the folders represents the dates of the memoranda distributing the meeting agendas (sent out a few weeks before each meeting); although the attached materials often pre- and post-date the memorandum. Beginning with the files for Executive Board meetings held in 1994, just the date of the meeting is given on the folder. There is some duplication between materials distributed to the Executive Board and those distributed at Delegate Assemblies, such as officer reports.