Delegate Assemblies [RESTRICTED], 1977-1999

Programs for Delegate Assemblies ("DAs") (containing schedules, lists of delegates and committees, membership reports, and agendas); minutes for current DA and immediately preceding DA; reports of officers and standing committee chairpersons, including a treasurer's report usually presented at the Spring DA with budget proposals and financial statements; reports on the implementation of pending business approved by past DAs; correspondence to delegates prior to DAs regarding schedule, agenda, and UUP-wide membership report (used to determine the number of delegates for each chapter); other correspondence relating to DAs including setting up committee meetings and meeting space for political caucuses; resolutions proposed by chapters and committees for consideration at DA; and news articles, third party reports and correspondence, UUP-created reports, and other materials distributed to delegates regarding issues under consideration. Attendance and rooming forms on which chapters reported the names of their delegates and their elected term are also included for some of the DAs prior to 1986.

Minutes and transcripts for Delegate Assemblies are included in Subgroup I, Governing Bodies, Series 3 and Series 4, and include minutes for years not covered by the materials in this series (1973-1976). Some additional materials relating to DAs held between 1973 and 1976 are included in Subgroup II, UUP Predecessors and Early UUP Years, Series 2, and in Subseries 6.1 of this Subgroup for the years 1973-1981. Materials from some of the Delegate Assemblies held during President Reilly's term in office are included in Series 5 of Subgroup III.

Files were in no standard order originally and an attempt was made during processing to generally arrange them in the following order: program, agendas, officer and committee chairperson reports, resolutions, correspondence and "other" materials. However, no attempt was made to group materials such as officer and chairperson reports with the memoranda that purported to send them to delegates if they were not found attached to the memorandum to begin with. Expense vouchers (a three-part carbon form included in every DA packet) were not retained. The actual packets mailed to delegates prior to each DA and the packets distributed to delegates at the DA were included in some later files, particularly from the Fall 1993 DA on, often with a listing of the materials that were included in each packet. The general DA files for this time period include early mailings made with rooming forms and delegate apportionment information, copies of resolutions used at the DA, the secretary's notes from the DA sent to the stenographer for use in preparing the transcript for the DA, and miscellaneous materials distributed at the DA or relating to the DA, including election related materials from the Spring DAs.