Subject files designated as those of the Secretary, although the exact individual maintaining the files is unknown as they span several Secretaries' terms and include materials from prior to UUP's creation through the Reilly administration. The bulk of the files cover the end of the Wakshull administration, the entire Drescher administration, and the first year or so of the Reilly administration. It is suspected that the project and subject files from the Reilly administration included in Series 5 of Subgroup III in some way superseded these files except with regard to a few subjects.
This series primarily includes correspondence, UUP-produced materials, and third-party reports and publications. Correspondents include UUP's President, Secretary, Vice Presidents, and occasionally UUP's Director of Staff. The recipients include chapter leadership, individual members, representatives of other higher education and labor organizations. Among the materials that date back to the Wakshull administration, some infrequently include handwritten notes that may be those of Evelyn Hartman, UUP's Executive Director during the Wakshull administration. To some extent, the materials in this series are slightly more administrative to UUP's operations than those included in the project and subject files of Presidents Wakshull, Drescher, and Reilly in series 3, 4, and 5 of Subgroup III. For example, this series includes materials relating to UUP's incorporation and dissolution as a corporate entity, correspondence between UUP, Hartford Life, and Metropolitan Life Insurance Company regarding the excess major medical and group life insurance UUP provides for its members; correspondence regarding lending UUP phone lines to NYSUT, setting up a credit union for UUP's administrative office staff, and some agreements and correspondence with the Communications Workers of America (CWA) which represents UUP's clerical staff. The series also includes such reference materials as agency fee procedures, PDQWL grant application forms, and the policies of the SUNY Board of Trustees for a number of years. No one topic is particularly focused on, although the amount of materials for each subject varies widely. The lobbying materials include handwritten lobbying reports made by UUP members on lobbying days reporting which legislators (or their staff) they met with and their reactions to UUU's concerns.