Abolition Victory Event, Planning Team Agenda, 2021 July 21

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Virginians for Alternatives to the Death Penalty

Annual Awards Luncheon Planning C ommittee
July 21, 2021 Zoom Meeting at 11:00am

Via Zoom Meeting: https: //us02web.zoom.us/j/8957787416
AGENDA

Call to order

Review prior decisions about the Sunday, November 21st in person event.
+ No keynote speaker / No awards / No Abolition Champions
“+ Photo slide show & video vignette on VADP history
« Remarks by VADP board chair Kristina Leslie & Michael Stone
“+ Gubematorial proclamation honoring VADP

Still unable to confirm reservation with UR Jepson Alumni Center
“ Unlikely to get any confirmation before our August 1st deadline
Alternative event sites in Richmond:
“+ Virginia Union University available, but same problem as UR on COVID policy
“+ Virginia Museum of History & Culture closed for renovations till spring 2022
“> Cultural Arts Center of Glen Allen available, but cost & logistics problematic
«+ Do we want to reconsider using the Hermitage Country Club ???
Online research on possible locations in Charlottesville & northern Virginia
“+ Contacted these sites that appeared to be in our price range:
— DoubleTree Hotel Charlottesville (promptly sent event proposal with menu)
— Omni Charlottesville Hotel (not available on our date)
— Comfort Inn Monticello
— Hilton Garden Inn Fairfax
— Falls Church Marriott Fairview Park
Staff recommendation to select alternate site & sign contract if UR still uncertain on 8/1:
“> Hermitage Country Club
* DoubleTree Hotel Charlottesville
Decision on cost of individual tickets & table sponsorships
“+ Past luncheons have been $25 for a ticket & $175 for a table (8 seats)
Review draft luncheon flyer— any changes recommended ???

Updates on projects for the luncheon:
“+ Photo slide show of images over VADP’s history:
— Over 300 photos found so far, most from past ten years
“+ Proposed video vignette of key VADP & political voices
— Interviews with Kristina Leslie, Steve Northup, Jack Payden-Travers, Jon
Sheldon, Marilyn Stark & Jerry Zerkin have taken place
“+ Identification of a video vignette film editor ???
“ Gubematorial proclamation honoring VADP

Next meeting of planning team?

Adjourn

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