VADP Board Meeting Minutes
July 6th, 2010 7:30 - 8:30pm
Dial-in Number: (218) 844-8230
Access Code: 1078930
Attendees: Jon, Linell, Greg, Lynn, Scott, Hunter, Matt E., Matt S., Steve,
Helena, Betty.
1. Approval of May 26, 2010 minutes - approved.
2. NCADP position update - not happening soon.
3. Tax filing - accountant to failed to file extension (again), Steve will
contact accountant to get him to write a letter saying it was his fault.
4. Google docs update - Jon finding it useful to have one place to keep and
update docs.
5. Board yearly pledges - at beginning of year each board member will be
asked how much will be pledged during coming year.
6. Finance Committee - Helena to have meeting with committee mid-July,
some VADP money doesn’t go through VOP, whole financial situation needs
to be looked at.
7. Board development and fundraising committee
a. John Whitehead - Steve/Helena/Greg - Greg to set up meeting.
b. Sen Donald McEachin (Dist 9) - Steve and Jerry - no update.
c. June appeal - Matt S. - $5,390.00 income, cost $1,760, net $3,630.
d. Linell’s fashion show - Linell - date change Dec 03, 2010 (evening).
e. Gov. Kaine - Steve - timeframe established for select supporters, letter
after Labor Day.
f. Quaker Meeting - Helena - letter sent 3-4 weeks ago to all clerks in VA
(15-18).
g. Church - Jerry - no update.
8. Website changes/update - Helena - article of Henry Heller being scanned
for web site.
9. Skype update - Lynn - large barrier to entry with equipment.
10. New ED update - Scott (Steve not present) - 15 applications in, handful
of them are worthy, cutoff Aug 01 for Steve and 2 others. Steve is front-
runner, needs decision by Sept 01.
11. NCADP call on direct mail - Hunter - focus on how organization is
meeting donors’ needs.
12. Board has voted to take Beth Panilaitis off the credit card and make
Matt Sellman the authorized officer. Steve to provide 3" signature.
13. Matt’s unemployment insurance. - Matt S./Helena/Jon to deal with off
meeting.
