Board Minutes, 1987 - 2010

ELECTRONIC VOTE ON FUNDS FOR THE BROCHURES
E-mailed to all board members 9/19/01

Dear Board Friends,
Are you all ready for some very good news?

ALL OF THE WORK ON THE BROCHURE IS COMPLETED AND IS NOW READY
TO GO TO THE PRINTER! Caroline and | are SOOOOOOO excited! It looks
great - colorful, warm, and full of lots of juicy info about CMN. We want to
print 20,000 pieces and need Board approval/vote for the expenditure
because the cost is more than the $2000 that the board had budgeted
(which included design, production AND printing).

The cost for design and production is $1400, and the cost for 20,000 pieces
is $2275 to total $3675 (5,000 pieces is $1496, 10,000 pieces is $1732,
$15,000 pieces is $2062). Shipping the 20,000 brochures from Florida will
cost $155 so the total cost for 20,000 is $3830. Caroline and | both feel
strongly that the $779 for an additional 10,000 pieces is well worth the
money.

Here's our proposal for where the money can come from to cover the $3830.

* $2000 is to come from General Funds which was stated in the board
minutes from January '99, October '99, and October 2000.

¢ $1500 can come from the Dodge grant from two years ago which hasn't
been spent yet. Today | talked with Lisa Garrison, who said that spending the
money on the brochure would be absolutely fine given that it was given to be
used any way that we need.

* any remaining costs could come from the current direct mail solicitation,
which has already brought in $1100.

This is to say that we have in hand all of the money we need for the brochure
and don't need to raise any more money specifically to cover its costs. And
THAT IS GREAT!

The brochure needs to go to the printer on Monday in order for us to have it
printed and shipped in time for its debut and distribution at the Gathering.
So, WE NEED TO HEAR BACK FROM YOU NO LATER THAN 5:00 p.m. EST this
Friday, September 21, with your vote. We will act based on the responses
we've received by then, and any non-responses will be counted as a yes.
PLEASE SEND YOUR RESPONSE TO CAROLINE.

Just as an aside, 20,000 brochures will give us plenty of freedom individually,
regionally and nationally to distribute brochures far and wide, thus
generating new members, new revenues, and renewed enthusiasm for CMN.
Much time, labor and money has already been invested in the development,
design and production of the brochures, so let's go whole hog, spend a bit
more than we thought we would, and enjoy and distribute what will be a
beautiful reflection of CMN.

Love to you all!

Ruth

From: Caroline Presnell [mailto:office@cmnonline.org]

Sent: Friday, March 01, 2002 12:04 PM

To: Scott Bierko; Ruth Pelham; Joanne Hammil; Bonnie Lockhart; Sue
Ribaudo

Subject: ADVICE NEEDED

Dear All,

Sarah has asked me to send her materials for the Rowe weekend. She says
there are 32 registered. She asked

about selling the songs issue and CD to non-members. Maybe I've forgotten,
but it seems to me we didn't come to a clear place in our last discussion of
this. If we did, please remind me. Here's my reply to SP:

<<Re selling the songs issue and CD: If people join, they will

automatically get the songs issue in their welcome packet along with
information on ordering the CD. It's a clearly stated policy that the CD is
available for purchase only by members, but selling the PIO! is a little
fuzzier. Over the years we've sold the occasional single piece to a
non-member at conferences, but I'm not sure about this one if you think the
size of the demand might be more than 2-3. The issue was envisioned as a
member benefit thing, not a stand-alone product. I'll check it out with the
execs.>>

What say you?

Caroline

3/1/02

Dear All,

| remember a discussion on this in which i suggested we NOT sell the CD to
non-members, and that we sell the PIO! journal, as we have some times in
the

past, to non members should they request it. | don't think this, or any
other policy was formally (or formerly) adopted.

Actually, I'd be fine with offering both CD & PIO! for sale at ROwe. THis
however, would contradict a pretty clear agreement, that CD's not be sold to
Non members. SO | would honor that agreement rather than open up the
discussion again.

Hope this is helpful.
BOn

PS, caroline, ,, your response to Sarah below seems just right...hopefully
we can update it w/ exec consensus soon

3/2/02

i think we said clearly that these would not be for sale, except to CD
members

and then only in limited numbers to avoid someone reselling them. i'm
confused

about selling the journal itself. i thought those, too, were available to
members. but of course we've given many away to try to GET members, so it
IS

fuzzy. i think what you said to Sarah is good. it seems like people who go to
Rowe and who really want this PIO! issue and/or CD and who have just
experienced this great CMN event, should be happy to simply become
members and

get it. i'm not sure what the advantage would be of selling it to non-members
there. they can all LOOK at several of Sarah's PIO!s so they don't need to buy
this to see what they'd be getting for their membership.

am i being inarticulate? i'm hedging a bit, but i think it should basically

stay a member benefit.

Jo

3/2/02
Dear Caroline and All,

| think Jo and Bon and you have said all that | would have on the Rowe
Weekend/Selling the CD question. And | agree with your note and all your
conclusions.

[deleted section]

In addition to Caroline's note, | think it important that we add a little
clarification as well as a dose of thanks and praise [to Sarah]. Perhaps we
can add a note from the whole exec (or | can send it):

[As edited per JH’s subsequent comments] Our current, signed agreement
with the composers on the CD limits distribution to CMN members-only.
Everyone on the exec., however, joins in encouraging Rowe attendees to
become new members so that they can enjoy all the benefits that
membership has to offer - including PIO! and the CD. Thank you so much for
brainstorming new ways to bring music AND CMN into children's lives. It's
wonderful that you continue to make our "network grow like wild".

Scott, this is perfect. Please do send. THanks so much!!
Love, Bon

-----Original Message-----

From: Scott Bierko [mailto:bierkos@optonline.net]

Sent: Saturday, March 02, 2002 10:45 AM

To: Joanne Hammil; Ruth Pelham; Caroline Presnell; Bonnie Lockhart; Sue Ribaudo
Subject: Rowe and the CD

Dear Exec,
Is this okay? Will this be in addition to a letter from Caroline?

Scott

Dear Sarah,

Caroline recently wrote us of your desire to sell the new PIO! CD at
Rowe. Thank you for asking us about this matter prior to the weekend -
it is a matter that we've given some thought to.

Our current, signed agreement with the composers on the CD limits
distribution to CMN members-only. Everyone on the exec., however, joins
in encouraging Rowe attendees to become new members so that they can
enjoy all

the benefits that membership has to offer - including PIO! and the CD.
Should an attendee become a member, Caroline assures us that they will
receive the All-Songs issue which includes information on how to order
the CD.

Thank you, Sarah, for brainstorming new ways to bring music and CMN
into children's lives. It's wonderful that you continue to make our
"network grow like wild" in all that you do.

Much love,
Scott, Jo, Bon, Ruth, Sue and Caroline

March 3, 2003
Dear Christine Holmes,

Iam writing to request the following changes in our Business
Checking account
# 0855-042271. Where relevant, these changes should also apply to
our Money Market account # 6855-163499.

1. Remove Meta Kortum from the list of authorized signers.
Meta Kortum no longer works for the Children’s Music Network,
and no longer has authorization to transact any business on any
of our accounts.

2. Please add Barbara Wright to the list of those authorized to sign
checks.
Please send any paperwork requiring Barbara Wright’s
signature to her at
Barbara Wright
116 Westchester Ave
Pound Ridge, NY 10576

3. Please send all bank statements to Barbara Wright at the above
address
Meta Kortum should no longer receive our bank statement.

We would like to retain the current authorized signers, Joanne
Hammil and myself, Bonnie Lockhart.

Caroline Presnell, our office manager will fax you a separate
document containing additional information required for the changes
requested above.

We will contact you in the near future in order to set up online
access for several of our board members to view our bank records
online.

We appreciate anything you can do to expedite these changes,
particularly the removal of Meta Kortum’s authorization.

Thank You,

Sincerely,

Bonnie Lockhart
CMN Board President

Fr
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---Original Message-----

om: Sue Ribaudo [mailto:suerib@nyc.rr.com]
nt: Tuesday, December 09, 2003 1:20 PM

: ExComm

bject: [excomm] re: DECISION NEEDED SOON

here too-
je

12/9/03 1:14 PM, Frank M Hernandez at assistdirector@artsforallinc.org
ote:

You got it!
Frank.

veers Original Message -----

From: “Caroline Presnell" <office@cmnonline.org
To: "ExComm" <excomm@lists.cmnonline.org

Date: Tue, 9 Dec 2003 11:38:36 -0600

Subject: [excomm] re: DECISION NEEDED SOON

Hi,
Just to be clear, I read the consensus as asking JT to pay half and getting

it back if we get a refund. Right?

As for future, we hope she will not be in this year's situation again.
Chris, our bookkeeper, commented from her perspective that we expect
accounting to run so smoothly once we've got up to date that JT will have
whatever she needs when she needs it. At that point, maybe a board buddy
for personal support would be a good idea.

Caroline

DECISION ON OFFICIAL CMN ADDRESS FOR MASSACHUSETTS

> ----- Original Message -----

>From: "Caroline Presnell" <office@cmnonline.or
>To: "ExComm" <excomm@lists.cmnonline.org
>Date: Wed, 24 Mar 2004 12:40:16 -0600
>Subject: [excomm] New Topic, Just for a Change

>Hi Execs,

>Now for a different puzzle to solve. Bonnie and Sal will remember the
>stacks of papers | brought to the board meeting for signatures. One set
as

> >the annual reports of the CMN corporation to the Commonwealth of

> >Massachusetts, where our incorporation is, for 1999 through 2003. | was
> >alerted that we were remiss by Joanne Hammil, who had received notices
from

> >the state.

ZVVVVVVVVVYV

>
> >I sent in the signed reports, but got them back. A Mass. corporation must
> >have a Mass. principal address. A PO box won't do.
>
>

>I e-mailed our corporate attorney, Michael Miller, to ask what we should
do.
> >We have a couple of options.
>
> >1. We could get permission from a Mass. member (e.g., Joanne Hammil)
to use
> >their address as our principal one. | doubt that that would generate much
> >mail. MM says this is acceptable.
>
> >2. We could engage one of the Mass. companies that for a fee--maybe
not
>large--serve as registered agents and offices for corporations, including
>outside Mass. Again, that's legal. He gave me a couple of names.

>What direction do you think we should take and who should roll the ball?
>this a decision that should be made by the whole board?

>I'd like to get this taken care of soon and not wait for the May meeting,
>since we are already so far behind on this and | probably couldn't follow

c
VEVVVVaVV VY

>until later in the summer. (BTW, my surgery date is now set for June 23.)

>
> >Caroline

Mass. Address Decision p. 2

o---- Original Message -----

From: "Frank M Hernandez" <assistdirector@artsforallinc.org>
To: "ExComm" <excomm@lists.cmnonline.org>

Sent: Wednesday, March 24, 2004 2:54 PM

Subject: [excomm] New Topic, Just for a Change

Dear Caroline and Execs,

| think that option 1 is the best at this time.

Option 2 may cost us more. If Joann is willing to let CMN use her address, |
would go with that.

| also feel that this is not a topic for the bod.

Thanks,
Frank.

o---- Original Message -----

From: "Sally Rogers" <rogers@pomfret.ctschool.net>
To: "ExComm" <excomm@lists.cmnonline.org>
Sent: Wednesday, March 24, 2004 2:57 PM

Subject: [excomm] RE: New Topic, Just for a Change

Dear Excomm and Caroline, | would suggest that Joanne Hammill be asked. |
don't think anyone would mind if she were willing to have her address on the
form. Caroline, can you give her a ring?

Sal

> ----- Original Message -----

>From: "Caroline Presnell" <office@cmnonline.or
>To: "ExComm" <excomm@lists.cmnonline.org
>Date: Wed, 24 Mar 2004 19:49:17 -0600

>Subject: [excomm] RE: New Topic, Just for a Change

>Yes, | can do that. I'll wait to make sure Bonnie is of the same mind.
>Caroline

Mass. Address Decision p. 3

o---- Original Message -----

From: "Bonnie Lockhart" <bonnielockhart@earthlink.net>
To: "ExComm" <excomm@lists.cmnonline.org>

Sent: Thursday, March 25, 2004 1:39 AM

Subject: [excomm] RE: New Topic, Just for a Change

> Yep, go for it!
> BOn

Hi Caroline,

Happy New Year to you and all the CMN family. I'm happy to continue to serve as
Clerk if elected. As far as minutes, please send me a copy of the minutes.
Technically, I'm supposed to keep all of the official corporate records but I have
been relying on you to keep these records as part of the administrative functions.
As always, if you have any questions or need assistance, please let me know. My best
to all.

Michael

sees Original Message-----

From: Caroline Presnell [mailto:office@cmnonline.org]
Sent: Wednesday, January 07, 2004 1:46 AM

To: Miller, Michael

Subject: CMN--NEED RESPONSE

Happy new year, Michael! In our usual fashion, the board meeting is coming
right up this weekend (I leave Fri. A.M.) and we're at the last minute
getting our ducks lined up. At issue: are you willing to be re-elected our
clerk for another year? If yes, do you want anything in the way of
paperwork, such as minutes?

I hope all is well with you.
Caroline Presnell

National Coordinator
The Children's Music Network

o---- Original Message -----

From: "rank M. Hernandez" <assistdirector@artsforallinc.or
To: "bod" <bod@lists.cmnonline.or

Sent: Saturday, April 02, 2005 7:56 PM

Subject: [bod] e: Budget

Dear caroline,

Thank you for keeping us all on track.

| would like to vote in favor of both items.
Thanks,

Frank M. Hernandez.

o---- Original Message -----

From: "btilsen" <btilsen@qwest.net

To: "bod" <bod@lists.cmnonline.or
Sent: Saturday, April 02, 2005 11:56 PM
Subject: [bod] RE: Budget

Caroline and BOD,

| vote yes to both; even if we put the grant position on hold for a while,
we'll have the decision in place to proceed later on.

Barb

Barb Tilsen

btilsen@qwest.net
www.barbtilsen.com

o---- Original Message -----

From: "Tom Pease" <peasepod@wi-net.com
To: "bod" <bod@lists.cmnonline.org

Sent: Saturday, April 02, 2005 11:59 PM
Subject: [bod] Re: Budget

I, too, vote yes on both items.
Tom

o-oo Original Message ----- From: worldcitizen48@aol.com

To: office@cmnonline.org

Sent: Sunday, April 03, 2005 11:19 AM

Subject: budget

| vote yes on the budget too. Caroline, thanks and | will be in touch. | think I'm getting a
handle on this website stuff, but | admit | have been intimidated by it. | don't think | had
a clue what | was signing on for! It has been a very difficult couple of months for me with
personal family problems and many good but stressful changes. | don't remember a
winter with so much illness and sadness.

peace,

Terri

o---- Original Message -----

From: <Rupelham@aol.com
To: "bod" <bod@lists.cmnonline.or

Sent: Sunday, April 03, 2005 4:34 PM
Subject: [bod] Re: Budget

Yes for both from me too. Thanks for keeping us on this, Caroline!
Love, Ruth.

o---- Original Message -----

From: "Phil Hoose" <hoose@qwi.net
To: "bod" <bod@lists.cmnonline.or
Sent: Sunday, April 03, 2005 6:35 PM
Subject: [bod] Re: Budget

Yes to both from me.
Love, Phil

o---- Original Message -----

From: "Jenny Heitler-Klevans" <jenny2kind@comcast.net
To: "bod" <bod@lists.cmnonline.org

Sent: Sunday, April 03, 2005 8:10 PM

Subject: [bod] Re: Budget

Yes, | vote for both as well.
Jenny

o---- Original Message -----

From: "Bonnie Lockhart" <bonnielockhart@earthlink.net
To: "bod" <bod@lists.cmnonline.or

Sent: Sunday, April 03, 2005 9:37 PM

Subject: [bod] RE: Budget

Dear all,

| now count 8 (B.L., B.T., P.H., P.D., S.R, F. H., T.P., R.P.) in favor of passing the budget,
including the two items below:

1) Bookkeeper: give Chris the bookkeeper a $2/hr raise (bringing her up to a
$14/hr rate) beginning in June, the amount to be put in the budget now but
the final decision on whether and how much would be made at the May board
meeting.

2) $5,000 for a grant developer. (As Bonnie said, having it in doesn't mean
it has to be spent.)

So, this being a majority, and there having been lots of time for disenters to speak up,
let's consider the budget passed!

Love,

Bonnie

bonnielockhart@earthlink.net
http://www.bonnielockhart.com

Check out the website of the Children's Music Network at www.cmnonline.org!

o---- Original Message ----- From: barbarajwright@att.net
To: bod

Sent: Monday, April 04, 2005 4:45 PM
Subject: [bod] RE: Budget

Hi All,

| would have voted yes to both as well--still without a computer & only get to the library
once a week to read emails.

Love,

Barbara W

2006 Conference Budget / P&L

As of 12/31/06 (not final)

The first amount given for each item is the projected; the second is the actual.
INCOME

Registraton Fees 40,325 23,610.67
Sales Tables 230 793.00
Program Book Ads 500 555.00
Total Income 41,055 24,958.67
EXPENSES

Food/Lodging 26,288 16,659.84
Shuttle 100 0

Misc. site charges 150 0

Prof -CP 3,960 5,297.40
Child care 220 50.74
Postage 600 678.53
Printing/copying 700 597.35
Phone 50 18.94
Publicity 200 0

Special Presentation 200 0
Supplies 150 128.72
Photos 50 ¢)

Sound system 0 0

Misc. 150 71.69
Total Expenses 32,818 23,503.21
NET 8,237 1,455.46

06 expenses to pay in 07—postage 46.90 + supplies 50.11 = 97.01
End 06 budget P&L

2/10/07 MEMBERSHIP REPORT
Current 1/07, by Region

Can

GtLks 19
Mid-At 19
MW 59
N Cal 96
N Eng 53
NYM 69
PacNW 13
SE 20
S Cal 42
Total 397
History, non-gift memberships
1/01 562
1/02 496
1/03 467
1/04 447
1/05 419
1/06 424
1/07 397

New Non-gift Memberships by Year
2001 85

2002 84

2003 84
2004 72
2005 54
2006 54

End Membership Report

HISTORY OF CMN NET WORTH
Listed by year; first number for each year is end of year net worth; second number is
gross income not including new stock gifts; third number is net income

1995 $25,104 $37,139 $3,184
1996 $27,455 $52,367 $2,352
1997 $26,934 $53,919 -$503
1998 $40,702 $89,909 $2,847
1999 $37,599 $60,931 -$11,290
2000 $46,939 $64,942 $2,001
2001 $62,629 $77,414 $9,464

2002 $49,477 $56,364 -$13,437
Note about 2001 and 2002: We received the $10,000 Web Peace Page grant in 2001,
but the bulk of the expenses for it were in 2002

2003 $40,405 $64,426 -$9,072
2004 $56,733 $72,488 $14,075
2005 $59,263 $58,843 $2,530
2006 $68,424 $67,413 $8,699

End Net Worth History

The Children’s Music Network
Balance Sheet Dec. 31, 2006
ASSETS

Current Assets

Checking/Savings

Wells Fargo Checking 27,446.57
Wells Fargo Money Market 14,348.30
Total Checking/Savings 41,794.87
Other Current Assets

Stock Account - Wachovia 26,129.49
Transfer Account 500.00
Total Other Current Assets 26,629.49
Total Current Assets 68,424.36
TOTAL ASSETS 68,424.36

LIABILITIES & EQUITY

Equity

Net Worth - Retained Earnings59,440.93
Opening Bal Equity 284.80

Net Income 8,698.63
Total Equity 68,424.36

TOTAL LIABILITIES & EQUITY 68,424.36
End 2006 Balance Sheet

SUMMARY OF CP TIME/TASKS 2006 (months work done)
For each task category, the first number is the total hours for that task for the year.
The second number is the percentage of the year’s hours spent on that task.

The third number is CMN’s cost for that task at $18 an hour.

Members 157.6 10% $2,836.80
Administrative 492.4 32% $8,863.20
Office 120.0 8% $2,160.00
Regions 33.0 2% $594.00

Total Ofc Mgt & Admin 803.0 52% $14,454.00

Nat Conference, all yrs. 327.8 21% $5,900.40

PIO!, all issues 118.8 8% $2,138.40
Internet—Web Site 39.0 2.5% $702.00
Internet--E-mail Groups 12.3 1% $221.40
Internet--Online Directory 12.1 1% $217.80
Board 203.7 13% $3,666.60
Outreach/Mktg 5.7 -1% $102.60
06 Magic Penny 14.5 -1% $261.00
Fund Raising 9.8 1% $176.40
Print directory 6.6 1% $118.80
Logo Merchandise 0.2 1% $3.60

Total Special Projects750.9 48 % $13,516.20

Total hours for the year 1,554.0

Total amount owed/earned for the year $27,970.20

Total paid calendar '06 $27,646.20 (paid for Dec. '05 in '06; paid for Dec. '06 in '07
calendar year)

End Caroline’s Hours 2006

FUND RAISING SUMMARY BY PROJECT

Does not include most small fund raisers at nat. conf. (considered nat. conf. Income).

Year shown is the year initiated; $$ = income for that year's project received all years.

The income for each item is shown by year; the first number is for 2002, the second for 2003,
etc.

Spring FR Letter 00 0 2,441 0

Fall FR Letter 0 2,098 0O 1,610 725

Silent Auction 0 1,030 1,472 1,531 2,143

Give A Gig/DAD 6,068 9,120 7,965 8,366 3,610
Direct Solicitation Calls 980 2,205 0 0 0
Boomwhacker Sales 0 0 300 0 0

Total income from all fund raising projects by year:

2002-7,048

2003-14,453

2004-9,737

2005-13,948
2006 to date-6,478
End Fund Raising Project Summary

The Children's Music Network Designated Funds December 2006
YEAR-END BALANCES

FUNDS:

Children's Music Day (in NYM balance) 1,024.52
National Gathering Scholarship Fund 1,695.42
Growth Fund 6,250.00

Membership Scholarship Fund 2,605.70

Gift Membership Fund 670.00

Development Fund 2,650.00

TOTAL GRANTS AND FUNDS 14,895.64

REGION BALANCES:

Canada 500.00
Mid-Atlantic 472.25
Midwest 1,000.00
New England 1,000.00
Northern California 1,000.00
NY Metro 1,949.52
Southeast 448.49
Southern California 1,000.00
Pacific Northwest 354.69
Great Lakes 500.00

Total Regions 8,224.95
Duplicated Funds (NYM) (1,024.52)
PREPAID MEMBERSHIP 2,115.00

GRAND TOTAL DESIGNATED FUNDS 24,211.07
End of Designated Funds

2007 CONFERENCE PROPOSED VENDOR FEES

1 table with 1 person staffing for weekend (Sat. & Sun.)—
$100 + site costs for meals; 2007 est. $220 total

1 table/1 person Sat. only—
$75 + at-cost meals; 2007 = est. $135 total

1 table/1 person Sun. only—
$25 + at-cost meals; 2007 = est. $55

Additional vendor staff—
At-cost meals + day fee for period present

Note—The fees would be advertised as “including meals,” not with meals optional.
End of Vendor Fees

2007 BUDGET INCOME WORKSHEET
The first figure for each item is the 2006 actual income
The second figure is an estimate for 2007

Total Fundraising (Internal solicited) 5,973 TBA

Dividends 343

Donation Income (Sol. & unsolicit.) 7,676

Grants (External)
Interest 520 500
Logo Merch Sales 443
Membership Income
Misc Income 15

Nat Conf 06 Income

Nat Conf 07 Income
PIO!/Directory Sales, Ads
PIO! CDs Sales 0
Region Activities 1,095
Teacher Institute 0
Total Income 67,413

300
TBA
0 TBA

500
17,785 18,500
50
24,902 0
0 25,300
310 300
20
1,000
TBA
TBA

Note: Total of items shown so far = 46,470
End of 07 budget income worksheet

DETAIL WORKSHEET FOR FUND RAISING PROJECTS
First number is 2006 calendar year actual
Second number is income expected 2007

04-05 GAG 0
05-06 GAG 7,970
06-07 GAG 3,275
07-08 GAG 0
Spg FR Ltr 0

05 Fall FR Ltr 335
06 Fall FR Ltr 725
07 Fall FR Ltr 0

Sil Auction 1,973

0

0
2,187
TBA
TBA

0
2,150
TBA
TBA

End of fund raising projects detail worksheet

2007 BUDGET EXPENSES WORKSHEET
The first figure for each item is the 2006 actual income
The second figure is an estimate for 2007

Bank Service Charges
Board Expenses 4,506
Bookkeeping Services
Directory, Print/Printouts
Fundraising Expenses
Graphic Design Misc
Insurance 373
Internet Services 2,274
Logo Merchandise
Magic Penny 06 480
Magic Penny 07 0
Magic Penny 08 0
National Conference 06
National Conference 07
National Conference 08
National Conference 09
Office Space Subsidy
Office Supplies 477

867 850
6,570

1,639 1,640
119 0

602 TBA
0 30
375

2,275

19 1,500
600

TBA

TBA

19,292 97
454 20,100
86 4,720
0 180
0 1,200
500

Outreach/Marketing

201

PIO! Production & Distribution

PIO! Editor 3,000
Postage 845 860
Printing/Copying 18
Professional Services - CP
Region Activities Expense
Stock Account 0O
Storage 1,010 972
Teacher Institute Expense
Telephone/Internet

Temp Staff 0

Misc 15 50
Total Expenses 58,715
Income Over Expenses

3,000

30
13,927
1,139
10

0
982
100

67,669
8,699

TBA
5,808 5,810

14,000
1,200

TBA
1,000

TBA

End of 07 budget expense worksheet

2006 Conference Budget / P&L

As of 12/31/06 (not final)

The first amount given for each item is the projected; the second is the actual.
INCOME

Registraton Fees 40,325 23,610.67
Sales Tables 230 793.00
Program Book Ads 500 555.00
Total Income 41,055 24,958.67
EXPENSES

Food/Lodging 26,288 16,659.84
Shuttle 100 0

Misc. site charges 150 0

Prof -CP 3,960 5,297.40
Child care 220 50.74
Postage 600 678.53
Printing/copying 700 597.35
Phone 50 18.94
Publicity 200 0

Special Presentation 200 0

Supplies 150 128.72
Photos 50 ¢)

Sound system 0 0

Misc. 150 71.69
Total Expenses 32,818 23,503.21

NET 8,237 1,455.46
06 expenses to pay in 07—postage 46.90 + supplies 50.11 = 97.01

APPROVAL OF ADDITION TO BOARD TRAVEL POLICY 1/06

a---- Original Message -----

From: "Bonnie Lockhart" <bonnielockhart@earthlink.net
To: "ExComm" <excomm@lists.cmnonline.org

Sent: Thursday, January 19, 2006 1:15 AM

Subject: [excomm] travel policy amendment

Hi all,

Well, this is interesting. My memory of our policy was inaccurate. |
wrote

the policy in 2003, but according to the policy document Caroline
(bless

your heart) prepared for us in 04, we revised that policy at the 5/04
meeting. The current policy is quoted below.

So, our current policy requires no "application" ; but there is a $250
ceiling on any one person's reimbursement per year. | say we just
leave

this as is, but add the following sentence at the end of the statement:

"The exec committee is responsible for including the above
information when writing the announcement for the winter and spring
board meetings."

| think this is not a substantive change and can be approved by the
exec
without taking up whole-board email or meeting time.

Is it a go?
Love,
Bon

PS if we do adopt this. . .one of you will be making sure this info is
included in future board meeting announcements

from our procedures/policy paper, Nov '04

"BOARD TRAVEL REIMBURSEMENT
[Board Minutes 5/04, VI-A2]

Any board member who must fly to the winter or spring meeting (not
fall) may receive a $250 airfare subsidy from general funds for one
meeting per calendar year (or $125 for each of the two meetings).

Payment will be via reimbursement voucher, with no other approval
needed.

o---- Original Message -----

From: "rank M. Hernandez" <assistdirector@artsforallinc.or
To: "ExComm" <excomm@lists.cmnonline.org

Sent: Thursday, January 19, 2006 12:06 PM

Subject: [excomm] e: travel policy amendment

It's ago by me.
Thanks,

o---- Original Message -----

From: "Pam Donkin" <pam@pamdonkin.com>
To: "ExComm" <excomm@lists.cmnonline.org>
Sent: Thursday, January 19, 2006 12:57 AM
Subject: [excomm] Re: travel policy amendment

Yes, Bon, that was how | remembered it, with $250 per person. But
then | thought maybe | misunderstood.

At any rate, | approve what you have written.

Pam

Pam 12/2 > Pat re Keynote Comm Duties

| don't think there would a a conflict. Many of us are on more than one
committee. We really need to be.
Since it was your idea do you want to be chair?

The duties would include
e collecting names of those who say they want to be on committee,
forming group on email or conference call,
suggest names,
figure out costs, if any,
give suggested time for presentation,
coordinate with MP committee if appropriate, and Conference
committee,
e report back to exec etc.

It would be great if

this could all be done before the Feb meeting so we can present it to the

board at that time.

Pam

PD > EC 12/9

e The Keynote Committee should draft guidelines and send them to exec
for approval.

e¢ Then the Keynote Committee should nominate whoever they think should
be keynote and come

¢ back to Exec.

¢ Once we've seen it, it should go to the BOD for a vote

OR we can leave BOD out.

PD > EC/CP 12/9

Caroline

am thinking that the guidelines for the keynote may needa vote from BOD,
if the guidelines for MP were voted on by BOD or created by BOD.

Was that the case?

Can you please tell me where to find the guidelines for MP?

Also re Patricia's questions, | did not put response needed on that email but
we .
Pam

PS ASKED ME VIA E-MAIL ON 12/9, A SAT, THEN WAS COMPLAINING NEXT
DAY ON SUN THAT SHE HADN'T HEARD FROM ME.!!!
12/11

Patricia

Can you please resend the revised guidelines, after Frank's changes?

Also, | recommend that we leave off the section about an honorarium at this
time.

We have never paid one to anyone, that | know of, and that, and the other
items, is something that will require a lot of discussion at the budget
meeting.

Once discussed the guidelines can be amended if necessary.

For now, we should not have it on there, in my opinion.

Thanks

Pam

http://www.missionfish.org/ForNonProfits/fornonprofits_new.jsp

o---- Original Message -----

From: "Caroline Presnell" <office@cmnonline.org>
To: "bod" <bod@lists.cmnonline.org>

Sent: Wednesday, July 12, 2006 5:19 PM

Subject: [bod] NEED RESPONSE BY FRI NOON CST

> Dear Boardies,

Se

> Pam is in high gear on posting the Giants tickets on eBay. After a delay in
receiving information from the Giants, she has done the other necessary
tasks and intends to post it on Saturday if everything is in place. Here's
where you come in. In order for her to post the item on eBay and for us to
receive the income from the sale via the eBay Giving Works program, we first
have to register with MissionFish, which is part of the Points of Light
Foundation set up to facilitate online donations to nonprofits. MissionFish

is independent of eBay. We need your OK to sign up CMN. The Executive
Committee has approved it. | have examined the the registration
requirements and the use agreement in detail and can do the sign-up rather
quickly.

Vv

At the end of this message I'm pasting the full text of the MF license
agreement. There is no charge for signing up and we can terminate it at any
time. We also have the right of refusal of donations from any person or
organization whose money we don't want any part of. The way | understand
it, they charge $3 per transaction plus 2.9 percent of the sale income. The
net income is sent by electronic transfer directly to our bank. Bonnie or |

will need to inform the bank that we have signed up. The Execs. agreed that
| would be the listed contact person and would receive notices about
transactions.

We will be listed on the MF site as a certified nonprofit to which perfect
strangers in search of a good cause could either send money via MF or sell
on eBay with us as the beneficiary, as Pam is doing. Not for now, but for
exploration after this time-crunch project is over with, is that we could

set up a link from our Web site to theirs so that visitors to our site would
have an easy way to give contributions. There's a particular aspect of this
that needs a little more information, and I'll pursue it with you all later.

So, shall we sign up for MissionFish? Because of the close timing, | hope

to hear from you by noon central time on Friday. If we think it looks like

it will be approved but haven't heard from all by then, we will proceed with
it.

VVVVVVVVVVVVVVVVVVVVVV VV VV VV VV VV

>

> The legalese follows. [Sent full text but omitted in this file; preserved elsewhere. ]
> Caroline

o---- Original Message -----

From: <Johnettemusic@aol.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Wednesday, July 12, 2006 6:47 PM
Subject: [bod] Re: NEED RESPONSE BY FRI NOON CST

> Sounds good to me.

ba

> Johnette

o---- Original Message -----

From: "Barb Tilsen" <btilsen@qwest.net>

To: "bod" <bod@lists.cmnonline.org>

Sent: Wednesday, July 12, 2006 9:41 PM

Subject: [bod] RE: NEED RESPONSE BY FRI NOON CST

> | definitely think we should go ahead with this!

> Barb

o-oo Original Message -----

From: "Terri Roben" <tlroben@yahoo.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Wednesday, July 12, 2006 11:46 PM

Subject: [bod] Re: NEED RESPONSE BY FRI NOON CST

> 1am in favor of doing it

> Terri Roben

o---- Original Message -----

From: "Leslie Zak" <lesliezak@columbus.rr.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Thursday, July 13, 2006 6:52 AM

Subject: [bod] Re: NEED RESPONSE BY FRI NOON CST

> Here's mine: OK! Leslie

o---- Original Message -----

From: <rupelham@aol.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Thursday, July 13, 2006 7:10 PM

Subject: [bod] Re: NEED RESPONSE BY FRI NOON CST

> Hi Everyone,

>
> Kudos to Caroline and Pam for doing the work to set up the MF access and to let us
know about it. Caroline, you are AMAZING at summing up. Thank you!

Se
> I'm all for it. It will get CMN more visibility and give us more access to funding. Yup,
let's do it.

STEVEN ZELIN APPOINTED TO BOARD

Board voting for appointing Steven Zelin as director to fill euttLesie Zak's-

Leslie Zak’s spot. Per the
bylaws, his term will run from the time of appointment (11/07) until the next
class of electees is seated (fall board meeting 2007).

Note: Frank’s practice is to star those voting in favor.

From: "rank M. Hernandez" <assistdirector@artsforallinc.org>
To: "ExComm" <excomm@lists.cmnonline.org>

Sent: Friday, November 17, 2006 10:25 PM

Subject: [excomm] it's time for the Steven Vote

Dear Pam and Caroline,

Below are the votes for Steven.

Please revew it and let me know if I've missed anyone.

It's very crazy right now for me with the show.

If the votes look good ! you,

Pam, can you please announce it to the Bod List?

Also, Pam, | think that you as Regional Queen should call Steven
and let him know the results.

Thanks,
Frank.

From: "Pam Donkin" <pam@pamdonkin.com>

To: "ExComm" <excomm@lists.cmnonline.org>
Sent: Friday, November 17, 2006 10:47 PM
Subject: [excomm] Re: it's time for the Steven Vote

Frank
| don't see the votes. Can you re send?
Pam

From: "rank M. Hernandez" <assistdirector@artsforallinc.org>
To: "ExComm" <excomm@lists.cmnonline.org>

Sent: Friday, November 17, 2006 11:46 PM

Subject: [excomm] e: Re: it's time for the Steven Vote

SORRY Pam,
| told you | was crazy.
Let's try this again.

Frank.

VOTES

* Marci Appelbaum
* Pam Donkin
Johnette Downing

* Billy Grisack

* Monty Harper

* Frank Hernandez
* Erin Lee Kelly
Ruth Pelham

* Carole Peterson
* Terri Roben

* Mara Sapon-Shevin
* Patricia Shih
Barb Tilsen

* Barbara Wright

From: "Pam Donkin" <pam@pamdonkin.com>

To: "ExComm" <excomm@lists.cmnonline.org>

Sent: Friday, November 17, 2006 11:52 PM

Subject: [excomm] Re: e: Re: it's time for the Steven Vote

Thanks.

| have Barb T and Johnette as yes, in addition to the ones you have starred.
And | thought | saw something from Ruth but not sure.

At any rate enough have voted yes to go ahead. It will be my honor to tell
Steven.

I'll post to the board.

Thanks Frank!

Pam

----- Original Message -----

From: Pam Donkin

To: bod

Sent: Saturday, November 18, 2006 1:37 PM

Subject: [bod] Steven Zelin joins us

Everyone, I am very happy to say that the vote for Steven stepping into
Leslie's spot on the board was very strong and I spoke to him this morning.
He is very happy to be joining us! So as soon as Caroline adds him to the
BOD list, we can welcome him!

Caroline, will you please let us know when that happens?

Thanks!

Pam

2007 BUDGET EXPENSES WORKSHEET
The first figure for each item is the 2006 actual income
The second figure is an estimate for 2007

Bank Service Charges 867 850
Board Expenses 4,506 6,570
Bookkeeping Services 1,639 1,640
Directory, Print/Printouts 119 0

Fundraising Expenses 602 TBA
Graphic Design Misc 0 30
Insurance 373 375

Internet Services 2,274 2,275

Logo Merchandise 19 1,500
Magic Penny 06 480 600

Magic Penny 07 0 TBA

Magic Penny 08 0 TBA

National Conference 06 19,292 97
National Conference 07 454 20,100

National Conference 08 86 4,720
National Conference 09 0 180

Office Space Subsidy 0 1,200

Office Supplies 477 500
Outreach/Marketing 201 TBA

PIO! Production & Distribution 5,808 5,810
PIO! Editor 3,000 3,000

Postage 845 860

Printing/Copying 18 30

Professional Services - CP 13,927 14,000
Region Activities Expense 1,139 1,200

Stock Account 0 10

Storage 1,010 972

Teacher Institute Expense 0 TBA
Telephone/Internet 982 1,000
Temp Staff 0 100

Misc 15 50

Total Expenses 58,715 67,669
Income Over Expenses 8,699 TBA

2007 BUDGET INCOME WORKSHEET
The first figure for each item is the 2006 actual income
The second figure is an estimate for 2007

Total Fundraising (Internal solicited) 5,973 TBA
Dividends 343

Donation Income (Sol. & unsolicit.) 7,676 TBA
Grants (External) 0 TBA

Interest 520 500

Logo Merch Sales 443 500

Membership Income 17,785 18,500

Misc Income 15 50

Nat Conf 06 Income 24,902 0

Nat Conf 07 Income 0 25,300
PIO!/Directory Sales, Ads 310 300

PIO! CDs Sales 0 20

Region Activities 1,095 1,000

Teacher Institute 0 TBA

Total Income 67,413 TBA

Note: Total of items shown so far = 46,470

Dear BOD,

We have compiled the workshop evaluation forms received by the December 26"
deadline, and would like to present this Consensus Statement for Workshop
Solicitation and Publicizing so that we may plunge ahead without further ado. We
are eagerly awaiting the BOD’s “go ahead”! Please indicate whether you agree that
the consensus statement reflects your understanding.

Consensus Statement for Workshop Solicitation and Publicizing

The two-stage/two-deadline proposal solicitation system did not serve to achieve
our purposes and we will not repeat it.

1. For the 2007 conference, we will send out the invitation as early as possible,
giving one proposal deadline.

2. For the 2007 conference, we will aim to have the complete workshop roster in
place by early spring latest. We will publicize titles, descriptions, and facilitator
names and bios on the Web site and elsewhere as soon as the list has been
finalized, adding in the schedule when ready.

3. In October or November 2007, the board will do an e-mail evaluation of the
procedure.

[Lengthy supporting material deleted—CP]
FeO OOK

nore Original Message ----- From: Pam Donkin

To: bod

Sent: Friday, January 05, 2007 11:14 AM

Subject: [bod] Re: Consensus Statement for Workshop Solicitation and
Publicizing

| agree the consensus statement reflects my understanding.

| vote to let you two wonderful women plunge ahead without further ado.
Thank you for all your very productive, hard work on this.

Pam

SRR KARA»

On Jan 5, 2007, at 10:58 AM, Erin Lee Kelly wrote:

Dear BOD,
We have compiled the workshop evaluation forms received by
the December 26

th deadline, and would like to present this Consensus
Statement for Workshop Solicitation and Publicizing so that we
may plunge ahead without further ado. We are eagerly awaiting
the BOD’s “go ahead”! Please indicate whether you agree that
the consensus statement reflects your understanding.

Yes, yes, get on with it!
Monty Harper
SROKA ARK

o---- Original Message -----

From: "steven" <steven@stevenzelin.com>


To: "bod" <bod@lists.cmnonline.org>

Sent: Friday, January 05, 2007 2:05 PM

Subject: [bod] Re: Consensus Statement for Workshop Solicitation and
Publicizing

me too

SRR KARA»

oo--- Original Message -----

From: "Patricia Shih" <patshih@pb.net>

To: "bod" <bod@lists.cmnonline.org>

Sent: Friday, January 05, 2007 12:33 PM

Subject: [bod] Re: Consensus Statement for Workshop Solicitation and
Publicizing

| vote go ahead.

SOR RKRK

o---- Original Message ----- From: Terri Roben

To: bod

Sent: Friday, January 05, 2007 12:42 PM

Subject: [bod] Re: Consensus Statement for Workshop Solicitation and
Publicizing

| heartily agree. Thanks for your work.
Terri

12/18/06 Patricia Shih
Hi all you BODers!

| know this is an extremely busy time of year for all of us, but if you

could just take a moment to read over the (very short) guideline page and
nominating page for the Keynote speaker, and vote on approving it before
the end of this week, then the committee start to move forward with the
nomination process. We have set this year's deadline for submissions for
Jan. 7, giving folks then a little over two weeks to make their

nominations. This deadline can be re-set each year to a different date
depending on circumstances.

Since this cannot hold attachments | am cutting and pasting both documents
below. The nomination form may not look quite right but | hope you will
be able to use it as is.

Thanks for your timely responses, and have a very happy holiday, all!

GUIDELIINES FOR NOMINATING A KEYNOTE SPEAKER FOR THE
2007 CHILDREN'S MUSIC NETWORK NATIONAL CONFERENCE

The Keynote Speaker for the annual national conference of the Children's
Music Network will give a short (app. 30 minute) speech at a suitable
time.

A keynote nominee should be a person who:

. exemplifies the values of the Network through their work as well as
through their character

. is actively working in the field of children's music in some capacity

. has valuable, unique, or otherwise relevant information to share with
the attendees

. exemplifies the present state of children's music, as well as points to
the development of family and kids' music in the future

. is articulate and presents well

. ideally is well known and highly regarded, could create excitement and
be a draw for the conference

. has achieved a certain level of success in their field, as a role model
. would be of interest to most if not all attendees, i.e. performers,
songwriters, teachers, parents, librarians.

All nominations must be submitted to the Keynote Committee by the
specified date using the nomination form, which is available on the CMN
Web Site.

The Keynote Committee will recommend a candidate to the Executive
Committee, who will

coordinate the board approval process.

The committee will make no commitment for payment or in-kind items
without
prior approval of the board

Note: The keynote speaker may be the same as the Magic Penny Award
recipient.

Form for Nominations for Keynote Speaker
Children's Music Network Annual National Conference

Nominee's name
address

phone email
website

Nominator's name
Phone
Email

Please write a short bio of the nominee. Include how they are involved in
children's music, any awards, honors, etc.

2007 KEYNOTE COMMITTEE GUIDELINES DRAFT 12/15/06

o---- Original Message ----- From: Patricia Shih

To: ‘Frank M. Hernandez' ; office@cmnonline.org ; 'steven' ;
Macaronisp@aol.com

Sent: Thursday, December 21, 2006 4:57 PM

Subject: final tally

Hi Frank and Caroline,

All the votes are in and it’s unanimous—the guidelines for the
keynote speaker have been approved.

lam emailing you for approval to go ahead with the next step. Pam
has already given her OK.

The next step, by the way, is contacting the Magic Penny committee
to see if they would be interested in sharing the candidate in order
to save money, as there is no budget for the keynote. Also, we are
throwing open nominations to the board for the keynoter with a
deadline of Jan. 7 for submissions. Please give your approval ASAP
so we can move quickly. Thank you!

Patricia


o---- Original Message -----

From: "Pam Donkin" <pam@pamdonkin.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Friday, August 03, 2007 3:35 PM

Subject: [bod] meeting proposal - NEEDS VOTE BY AUG 10

Bod

In the interest of supporting our environment, member convenience,
and encouraging more participation on the board, we have had a
discussion regarding changing our policy

to meet for Winter and Spring by teleconference or other remote
means. This discussion resulted in support by all but two of our
members. To encourage consensus the executive committee asked for

further discussion but none was forthcoming. Therefore, we must call
for a vote.

Frank and Pam
Executive Committee for the CMN Board

Please vote on these two proposals for addition to our policy
document. Please post your vote by midnight, Eastern time, August
10th.

Proposal part 1--
Add a new policy section:

BOARD MEETINGS: VENUES

The in-person fall board meeting will be held in conjunction with the
national conference, at or near the same location. The winter and
spring meetings will be held via conference telephone calls or other
remote means. [End]

Proposal part 2-
Reword the current attendance policy to parallel the above:

Current policy:
BOARD MEMBER RESPONSIBILITIES: ATTENDANCE
[Board minutes 10/06, II-E]

The CMN board meets three times a year: at the national conference,
in the winter, and in the spring. Attendance at the national
conference is highly recommended, and board members are
encouraged to attend at least two of the three meetings. Those who

cannot attend a
meeting in person will attempt to participate in the meeting remotely.
[End]

Proposed amended policy:

BOARD MEMBER RESPONSIBILITIES: ATTENDANCE

The CMN Board meets three times a year: at the national conference,
in the winter, and in the spring. Attendance in person at the

national conference meeting is highly recommended, and board
members are encouraged to also participate in at least one of the
other two, preferably both. [End]

coo Original Message -----

From: Pam Donkin

To: bod

Sent: Monday, August 06, 2007 11:13 PM

Subject: [bod] Re: meeting proposal - NEEDS VOTE BY AUG 10

Bod

Thank you for voting in a timely manner. All Directors have voted.
Proposal 1 has passed with 14 yes and 1 no, and proposal 2 has
passed

unanimously.

Below is the official record of the votes.

Frank and Pam

Executive Committee for the CMN Board

Frank Hernandez: yes to both

Marci Appelbaum: yes to both

Pam Donkin: yes to both

Johnette Downing:yes to both

Billy Grisack: yes to both

Monty Harper: yes to both

Erin Lee Kelly: yes to both

Ruth Pelham: yes to both

Carole Peterson: yes to both

Terri Roben: yes to both

Mara Sapon-Shevin: yes to both
Patricia Shih: yes to both

Barb Tilsen: yes to both

Barbara Wright: no on 1, yes on 2

Steven Zelin: yes to both

[Developed by Executive Committee—Pam & Frank—with Barb, &
posted to the board 1/24/07 by e-mail]

The process for decision making on the BOD list will be that a CALL TO
ORDER may be requested by any board member when they feel that
enough information on an issue or item has been shared. Once done,
the Executive Committee will post a summary of the discussion thus
far, and report on consensus if it has been reached. If the Executive
Committee sees it is needed, they will put the question to a vote using
this format:

The question for a vote will be clearly stated with a deadline for
responses. After the deadline, a report will be made back to the full
BOD on the results of the decision with all the responses made
including a list of who voted and who did not.

The Executive Committee can make an executive decision to delay a
Call to Order if they see good reasons for it, but must report that to the
full BOD. If anyone feels the Call to Order is premature, they may say
so and further discussion may be made. If after a vote, consensus is
not reached, the Executive Committee will recommend whether to
accept a majority vote or whether this item should continue in process
for more discussion.

Pam > BOD 1/24/07

Bod members

Exec Committee plus Barb Tilsen have worked on the following
document. At the end is an item for your vote.

In case anyone has items they would like changed in the proposal to
vote on, please post that discussion as soon as possible.

Thank you

Frank and Pam

From: Pam Donkin

To: ExComm

Sent: Sunday, February 04, 2007 4:22 PM

Subject: [excomm] proposal for decision and other matters

Frank and Caroline

The proposal that we put up for a vote passed, though | don't have the
details, Frank has them.

Caroline will you put into the records?....

From: "rank M. Hernandez" <assistdirector@artsforallinc.org>
To: "bod" <bod@lists.cmnonline.org>

Sent: Monday, February 05, 2007 6:09 PM

Subject: [bod] ROPOSAL FOR DECISION-MAKING ON THE BOD LIST
(votes)

Dear Directors,

I'm reporting on behalf of Exec that the

PROPOSAL FOR DECISION-MAKING ON THE BOD LIST has been voted
for

and we've voted to adopt it.

All directors with the exception of 1 voted yes.

Thank you all for voting.

Frank.

List of votes: (Star is for yes vote)

* Marci Appelbaum
* Pam Donkin

* Johnette Downing
* Billy Grisack

* Monty Harper

* Frank Hernandez
* Erin Lee Kelly
Ruth Pelham

* Carole Peterson
* Terri Roben

* Mara Sapon-Shevin
* Patricia Shih

* Barb Tilsen

* Barbara Wright

* Steven Zelin

DECISION TO HIRE SUE SCHNITZER AS PIO! EDITOR

a---- Original Message -----

From: "Monty Harper" <monty@montyharper.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Saturday, August 11, 2007 10:12 PM

Subject: [bod] PIO! Editor Confirmation - Please respond by 8/14

Dear BOD,

The PIO! Editor Search Committee has selected a new editor, pending
your approval! Please keep our choice confidential until after we get
board approval and we have a chance to notify the candidates. We
have

promised to let them know by the 15th (Wednesday).

There were two excellent candidates, each with their own strengths
and

weaknesses. It was a tough decision. The committee considered the
candidates' applications, resumes, and sample writing. We contacted
references, and we conducted a phone interview with each candidate.

The committee felt that we couldn't really go wrong whichever choice
we

made, however after the interviews and a short discussion, we found
that we were in consensus about which was the stronger candidate.

Our choice is Sue Schnitzer. She seems competent, confident,
technically savvy, and ready to take possession of the job. We think
she'll bring a great positive creative energy to PIO!

The Executive Committee has already approved our choice, so now we
just
need to hear from you.

Please respond by Tuesday 8/14.

The question is: Do we confirm Sue Schnitzer as the search
committee's

choice for Pass It On! editor?

Thanks!

P.S. A contract will be forthcoming for your comments as well.

Monty Harper
PIO! Editor Search Committee Chair

monty@montyharper.com
(405) 624-3805

8/14/07

----- Original Message -----

From: Macaronisp@aol.com

To: bod

Sent: Sunday, August 12, 2007 7:32 AM

Subject: [bod] Re: PIO! Editor Confirmation - Please respond by 8/14

Hi Monty,

Thank you for a job done effeciently and quickly. I'm not sure what I'm being asked
to do other than say thank you and congratulations. Are we VOTING to accept your
committee's recommendation, or CONFIRMING that you have chosen a new PIO
editor? If we have to vote on something, it seems that we should have the info you
based your decision on (I don't know Sue or the other candidate). | THINK we just
need to say Good Job, Committee - in which case, GOOD JOB COMMITTEE!

Carole

8/12/07
I trust the committee's work--you have my vote of confidence.

Best,

Patricia

8/12/07

Sounds like a good choice. Great!

8/12/07

Good work! Thank you for the time and effort, and thank you for
presenting the process so clearly. You have my vote of confidence!
Erin Lee

8/12/07

Good work--I vote to approve!

Thanks,

8/12/07

YES. And thanks for the hard work!!
--Marci

8/13/07

Sue Rocks. YES.

8/13/07

| vote yes

Steven

8/13/07

So far we've heard from almost everyone, all in the affirmative...

Steven
Mr. Billy
Marci
Barb
Erin Lee
Terri
Patricia
Carole
Pam
Frank
Monty
Johnette

We have yet to hear from...

Ruth
Barbara
Mara

Deadline is tomorrow!

Thanks!--
Monty Harper

8/14/07
Hi Monty,

Thank you for all your work in gettting the job done. | vote yes.

Barbara

8/15/07
Yes from me too.

MOnty, would you tell us something about Sue. YOu sound very enthused about
her and I'd love to know more.

Thanks for your work and the committee's to pull this together. It's a big
deal and you've done it and that's great.

8/15/07
On Aug 15, 2007, at 8:48 AM, Rupelham@aol.com wrote:

MOnty, would you tell us something about Sue. YOu sound very
enthused about her and I'd love to know more.

Thanks for your work and the committee's to pull this together. It's a
big deal and you've done it and that's great.

Thank you, Ruth.

DECISION TO HIRE SUE SCHNITZER AS PIO! EDITOR

n---- Original Message -----

From: "Monty Harper" <monty@montyharper.com>
To: "bod" <bod@lists.cmnonline.org>

Sent: Wednesday, August 15, 2007 5:41 PM
Subject: [bod] PIO! Editor Confirmation Update

On Aug 15, 2007, at 8:48 AM, Rupelham@aol.com wrote:
MOnty, would you tell us something about Sue. YOu sound very
enthused

about her and I'd love to know more.

Thanks for your work and the committee's to pull this together. It's a
big deal and you've done it and that's great.

Thank you, Ruth.

| called the candidates today to notify them of our decision, so the
name of our new editor is no longer confidential information.

It's good to have it done! (Well, all except for the contract...)

To learn more about Sue, here is her website:
http://www.weebeemusic.com/

| will also copy her resume below...

CONSENSUS CHECK BY E-MAIL VIA THE BOD LIST FOR PIO! EDITOR PAY 6/07

6/24/07
Howdy, BODies,

We are in a tight corner here. We need to get the PIO! editor
application package out to our members ASAP. It is currently scheduled
to go out Tuesday evening at 9:00 PM.

| want to make double sure that we have reached consensus on the
editor's pay. We DO NOT want to offer one amount and end up lowering it
later!!!

The committee recommends we offer $1500 per issue, the same amount
Nancy has been receiving.

We are also reading the BOD consensus as being supportive of that.

Yes, at one point many of you agreed that $1,000 each for the first two
issues was a good idea. But Nancy's excellent argument for keeping it

at $1500 swayed opinions. | also got the feeling of general support for
whatever we decided, as long as we didn't raise the amount above $1500.

So, we plan to offer the new editor $1500 per issue, and | feel
confident that the board stands behind this.

However, just to make certain, if your feelings on this have been
misread, misconstrued, or downright ignored, please let us know right
away!

As | said, we are scheduled to send out the job description (with $1500
per issue printed on it) this Tuesday night, July 26!! After that it
will be too late to change the amount we offered.

Thanks!--

Monty Harper

6/25

| vote $1500.

Best, Patricia

6/25

support the committee decision.

In the interest of time constraint and not overloading us all with 15
emails, that people

only respond if they want to disagree.
Pam

PIO! ED PAY DECISION 6/07

6/25
Hi All,

$1500 sounds good. Monty, would you mind summing up the decision regarding
who is the position open to. | remember the discussion about whether or not the
editor position would be open to non-CMN'ers but | don't recall what the final
outcome was of that email conversation.

Thanks,
Ruth

6/25
Hi Ruth,

The consensus on that was to try to get somebody who has been a member for
at least a year and has been to a national conference. | listed those as
qualifications on the job description.

However, we do have at least one interested candidate who is otherwise
qualified but is not a current member. She does have some ties to
children's music, so | encouraged her to apply anyway, since we don't know
that we'll get an applicant who meets ALL the qualifications. We'll just

have to make the best choice available once we see who all the candidates
are.

6/25

Mara

6/25

MB

6/25

Fine with me too.

Terri R

CP note: There were no further communications by the deadline.

Solicitation documents sent by e-mail 6/26/07 (on paper 6/27/07 to those without e-mail)

POLICY ON USE OF PROFESSIONAL NAMES OR PSEUDONYMS
A reconsideration of item #XI of the 5/07 board meeting

From: Nsms2@aol.com [mailto:Nsms2@aol.com]
Sent: Tuesday, May 29, 2007 11:51 AM

To: bod

Subject: [bod] follow-up

Hi All,
Loved seeing you all; loved the accommodations, food, hospitality, etc.; missed the ones
who couldn't make it...

lam pasting in further thoughts on the P/O! name decision, and | hope you will read it,
because it requires a related decision on your part. Thanks... xxooNancy

Dear BOD,

Out of love and respect for Mr. Billy, the BOD decided that from now on, in PJO!, under
his column his pseudonym will be written as his byline and his legal name will be placed
in parentheses. I am also a bona fide member of the Mr. Billy fan club, but in this case,
my standards as Editor prevent me from agreeing with this decision. This puts me in an
untenable position, because the BOD has put the promotional wishes of a member
above my professional standards as Editor. The world will read PJO! and assume that
this was an editorial decision - a decision that ignores the accepted standards of
published journals - when it is not my decision. Imagine how you would feel if you were
forced by the BOD to sing a song in front of others in a way that made you present it
below your performance standards. This is how this decision makes me feel.

I have two possible solutions to suggest: the first, simplest, and my preference, would
be simply to delay any action until after my final upcoming issue as Editor. That way,
when the change is made, it will be clear that it was not my editorial decision that
brought it about.

The other, more time consuming and complicated in my opinion, would be for a BOD
member to write a report “Notes from the CMN Board of Directors” explaining how this
was a BOD decision; and this note will be published in the next P/O! - my last issue as
Editor.

I also think (please note, Monty & Johnette) that we must add a sentence in the PIO!
Editor job description that the Editor must abide by a BOD decision, even if it runs
counter to their professional opinion. This policy must be made clear, even if it may
discourage someone from applying.

I value all of your thoughts and know that your decision was made out of concern for a
fellow member. It took me time to be able to articulate why I have such strong feelings
in my disagreement with your decision. Please let me know if this has made it any
clearer to you, and how we should proceed.

Love, Nancy
----- Original Message -----

From: Mister Billy
To: bod

Sent: Tuesday, May 29, 2007 12:49 PM
Subject: [bod] RE: follow-up

OK, enough...| give up. First off | don’t want my legal name in parentheses
(the last time | checked Raffi, Madonna and Mark Twain didn’t have their
legal names in parentheses when they were published)...| don’t want to
make Nancy’s life complicated or difficult, so | have decided not to write for
PIO. (If Nancy and the BOD wants to publish my last column (part 3 of
getting the gig), go ahead, but please remove my name altogether)

Nancy, | totally understand the feeling of being forced by the BOD to sing a
song in front of others in a way that makes you present it below your
performance standards. This is how every column published has made me
feel, to CMN | am Mr. Billy...period, anything added or changed takes value
away from my undermines everything | stand for. | guess that | am
beginning to realize that some of my beliefs and values don’t line up with
CMN (this makes me very sad). All | really want to do is help people succeed
and make kids happy.

PIO name problem solved.

----- Original Message -----

From: Barb Tilsen

To: bod

Sent: Tuesday, May 29, 2007 2:13 PM
Subject: [bod] RE: follow-up

It’s hard when we seem to reach an impasse where all the intentions are good and
honorable but the conclusions are not compatible. I understand both of your positions
here and I just want to throw out a third possibility. Publishing a column in PIO! with
no by-line does not seem to me to be a good option. And I also don’t like publishing an
explanation from the BOD about the policy in PJO/. Instead of including Part 3 of
Getting the Gig in PJO!, what about putting it instead in the 2007 e-PIO! which
hopefully will be out either late summer or early fall. I think using the byline you wish
to use can be more flexible there, Mr. Billy. And it does not reflect on the issues of
editorial professionalism that you’re concerned about, Nancy. The fall issue of PIO!
could have a note directing people to go to the web site for part three of the series.

All the best,

Barb

----- Original Message -----

From: Mister Billy

To: bod

Sent: Tuesday, May 29, 2007 2:20 PM
Subject: [bod] RE: follow-up

No thanks, I’m done.

nal Message -----

From: Mister Billy

To: bod

Sent: Tuesday, May 29, 2007 2:23 PM
Subject: [bod] RE: follow-up

Oh, one other thing...

| love Nancy and the work she has done and | don’t want her last issue tarnished in any
way.

MB

----- Original Message
From: Nsms2@aol.com

To: bod

Sent: Tuesday, May 29, 2007 3:08 PM
Subject: [bod] RE: follow-up

Mr. Billy,

| love you, and | LOVE your articles, and | am so grateful for what you have given to P/O!
(and CMN!)"Tarnish" is not a word | would ever use with you, and I'm sorry that is what it
sounded like to you. Deviating from publishing standards is what I'm talking about - and
that, of course, applies to everything we put in P/O! - including removing the word "butt"
from Erin Lee & Marcie's wonderful report on the Nat'l Conference. It made sense, it was
funny & clever, but | felt its usage was not proper in our publication. We agonize over
things and follow publishing conventions like spelling e-mail with a hyphen (not email),
spelling out states names (New York and not NY), writing the era of the 60s (not 60's),
etc., etc. All to make P/O! as professional as possible.

Barb, thank you for your e-PIO! suggestion, but | would be heartbroken not to have part
3 of Mr. Billy's amazing series of articles in our regular journal - and we have promised
our public that it would be forthcoming. Mr. Billy has said we can still print it (thank
you!!!) so let's consider that a given.

Don't forget, everyone, that as far as my involvement goes, it's for only one more issue!
Mr. Billy, please consider working with the next editor - you're a gift. xxNancy

----- Original Message -----

From: Marci Appelbaum

To: bod

Sent: Tuesday, May 29, 2007 3:55 PM
Subject: [bod] RE: follow-up

Nancy, you've inspired the former proof-reader in me and now I’m curious... you clearly feel so
passionately about the standards that P/O! follows, I’d be very interested to see exactly what they are.
Can you please send me the official list, or let me know where | can find them online? | recall it is the
Chicago something-something version...?

Thanks!
Marci

----- Original Message -----

From: Nsms2@aol.com

To: bod

Sent: Tuesday, May 29, 2007 4:07 PM
Subject: [bod] RE: follow-up

Marci, for principal style reference we use the Chicago Manual of Style, 14th Edition. Reference for spelling
and capitalization, etc., we use Merriam Webster's Collegiate Dictionary, 10th edition. Or at least Caroline
does - she's always the last word on things! | think the reason Caroline said that | was so easy to work with
is because we both believe in the importance of this - we've never argued. Discussed, perhaps, and always
come to an agreement. We've been lucky... --Nancy

P.S. | have 3 pages of PIO! guidelines, that were in place before | became editor. Are you interested in
those?

Original Message -----

From: Pam Donkin

To: bod

Sent: Tuesday, May 29, 2007 4:27 PM
Subject: [bod] RE: follow-up

I understand Nancy's point as well as Mr. Billy's.

It seems to me the best alternative that Nancy gave would be for the board to write the
note she suggests.

However, if Mr. Billy is unhappy with having Billy Grisack in parenthesis the point may
be moot.

It's a shame.

Pam

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Tuesday, May 29, 2007 5:00 PM

Subject: [bod] RE: follow-up

| for one am very upset that such a matter is enough to threaten to drive out one of the
most dynamic, giving, talented, far-sighted members of CMN, Mr. Billy. If it comes down
to choosing between one byline saying “Mr. Rogers” instead of “Fred Rogers” and losing
him and his talent, guess which side I’m on?

Please remember what’s TRULY important here, and all that CMN stands for. Are we
willing to alienate people fora STANDARD? Aren’t people more important than
standards? Can’t we put aside “rules and regulations” and remember the human
aspects of all this? | do respect Nancy’s dedication to journalistic integrity, but come on,
is it REALLY THAT important and sacrosanct that we can’t bend it for Mr. Billy? | truly
don’t think the Journal Police are going to see it and think any less of CMN. Let’s keep an
eye on the bigger picture here.

It’s these kinds of things that drive me around the bend. Can't we find something more
important to argue about? | can’t believe we may lose such a valuable member and an
excellent writer with so much to share, over something so trivial! IT’S WORDS ON A
PIECE OF PAPER, FOR HEAVEN'S SAKE vs. Mr. Billy’s feelings and self-respect!!! People
are more important than standards. And if CMN is going to think otherwise, | may have
to re-think my commitment to CMN.

Patricia

weoee Original Message -----

From: "Monty Harper" <mon montyharper.com>
To: "bod" <bod@lists.cmnonline.org>

Sent: Tuesday, May 29, 2007 5:44 PM

Subject: [bod] Publishing standards

On May 29, 2007, at 5:00 PM, Patricia Shih wrote:

> 1 for one am very upset that such a matter is enough to threaten to

> drive out one of the most dynamic, giving, talented, far-sighted

> members of CMN, Mr. Billy. If it comes down to choosing between one
> byline saying “Mr. Rogers” instead of “Fred Rogers” and losing him and
> his talent, guess which side I’m on? ...

Thank you Patricia for saying what | was trying to figure out how to
say without sounding nasty. | agree 100% with all that you said. | am
baffled by this impasse, truly. And | do believe CMN values people over
rules of grammar and punctuation.

Still, Nancy has been a great editor and | wouldn't want her reign to
end on a sour note.

| would like to suggest that since the PIO byline portion of our new
names policy was essentially a compromise, and since neither party
(Nancy nor Mr. Billy) is happy with it, that we suspend that part of

the name policy until the first issue comes out under a new editor, and
let Nancy choose how to print bylines, and let Mr. Billy choose whether
to allow his column to go into print with the byline printed according
to Nancy's standards.

Further, | think that we need to revisit that portion of the policy,

since it was made in an attempt to compromise with Nancy and she is
leaving. We may as well allow a writer to use his or her preferred name
as a byline, without clarification in parenthesis, effective starting

with the first edition under our new editor.

| know standards are important for consistency and accuracy, but when
they clash with the needs of our contributors we should be able to
change them if we want - not willy nilly, but in a consistent way so

that standards are still in place. We may not end up with "publishing
industry" standards, but we'll have standards that fit our needs.

| also agree with Nancy that we should let our editor applicants know
that they will be working for CMN, which means that the board may from
time to time impose their will.

----- Original Message -----

From:

Marci Appelbaum
dd

Sent: Tuesday, May 29, 2007 5:09 PM
Subject: [bod] RE: follow-up

Yes, thank you. | would love to see the guidelines, as they stand, for P/O!
wooee Original Message -----

From: "Pam Donkin" <pam@pamdonkin.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Tuesday, May 29, 2007 7:11 PM

Subject: [bod] Re: Publishing standards

One thing I have always told my children is that people are more
important than things and Patricia's comment follows along the same
lines.

It was very well said.

lalso agree with what Monty said as Nancy is also an important
person to us.

Monty has sent in to exec a re-wording of the policy. He has done a
wonderful job.

Frank and I are reading it and I would guess we will most likely need
a re-vote on the policy anyway.

Iam sure this will all be settled soon and I, for one, hope it is

done in a way that works to protect Nancy's concerns

and also so that Mr. Billy will want to continue to contribute to PIO.
Pam

weeee Original Message -----

From: "Pam Donkin" <Pam@pamdonkin.com>
To: "ExComm" <excomm@lists.cmnonline.org>
Sent: Tuesday, May 29, 2007 9:03 AM

Subject: [excomm] names policy/Monty

Frank and Caroline

Monty sent this to me. He thinks the wording should be more clear on
the names policy.

Please read this and let me know what you think the next step would
be. I assume we would need to revote

if we made any changes. OR do you think these changes are unnecessary

at this time?
Pam

There are two things I wasn't sure of.

1. Under I.C. - the definition of "Professional Name" I included that

it "may identify more than one person." I remember that issue coming
up in the conversation, but it wasn't addressed in the language of

the policy as it stands. I wasn't sure whether to say that a

professional name could or could not include more than one person,
but I think we should specify one way or another. Think of "Two of a
Kind" or "Gemini" as examples (both duos). A band name, like "The
Candy Band" would refer to more than two. Do you remember what was
intended?

2. Get me going and I just can't stop. I added a section, section VI

below, that didn't even come up in our conversation - member's

rights; basically stating that each member has the right to determine
their own name. This may seem unnecessary, and maybe it is, but it
would protect a member with an odd stage name who might have trouble
getting people to actually put it into print.

I'm not looking for a response right away. But when you can I'd like
your feedback before we present it to the list for a vote. Thanks!

Policy For Use of Professional / Promotional Names
I. Definitions

A. "Legal Name" is a person's legal name, as it appears on their
birth certificate.

B. "Common Name" is the name a person can most readily be identified
by. It must include their legal surname. It may include shortened

forms of given names. It may not include pseudonyms or stage names.
It must identify one single person.

C. A "Professional Name" is a name other than a person's legal or
common name, and it is used to identify that person in a professional
capacity. It may be a pseudonym or stage name. It may identify more
than one person as a unit. It may not include a promotional message
or company name different from the name used to identify the person
(s) themselves.

D. A "Preferred Name" is the name a person chooses to use in any

given situation, and it may vary depending on the situation. It may

be a legal, common, professional name, or any reasonable

identification of the person. It may not consist of a promotional

message or company name different from the person's legal, common or
professional name.

II. Legal Documents
Board members' legal names will appear on legal documents.
III. Names of Board Members

In any official listing of the board members' names, common names
will appear followed by the optional inclusion of a professional

name, using the following format:
Common Name, a.k.a. Professional Name
IV. PIO Bylines

The name used in the byline on any item printed in PIO will be the
author’s preferred name. The author's common name will follow in
parenthesis if it differs from the preferred name:

Preferred Name (Common Name)
V. Other Public Uses

Names used in all other realms or capacities associated with CMN,
such as (but not limited to) names printed in workshop descriptions,
within PIO articles, in letters or emails, or spoken in introductions
will be preferred names.

VI. Member's Rights

Each member has the right to determine his or her own common name,
professional name, and preferred name for any given situation, in
accordance with the definitions laid out above. No agent of CMN may
abridge this right by altering a member's name in print without that
member's prior consent.--

Monty Harper

wooee Original Message -----

From: "Monty Harper" <mon montyharper.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Tuesday, May 29, 2007 7:27 PM

Subject: [bod] Names Policy

Se

> On May 29, 2007, at 7:11 PM, Pam Donkin wrote:

>> Monty has sent in to exec a re-wording of the policy. He has done a
>> wonderful job.

>

> Thanks Pam -

i,

> To clarify for everyone, the purpose of my re-wording was to make the
> meaning of the policy very clear, even to folks who were not in the

> room when we hashed it out. I tried very hard not to change the intent
> or spirit of it in any way. I felt this necessary because communicating
> about different versions of a person's name did get confusing at times.
> I'm not certain we all held the same understanding of what was passed.
> That's why I wanted to present a more precisely worded document to the
> board. That way any misunderstandings can be brought to light before
> the policy is implemented.

>

> Again, what I wrote out represents the policy as I understood it from

> the notes from the board meeting. It doesn't represent my personal
> preferences for what the best policy would be - i.e. I wasn't trying to
> sneak in changes.

>

> Hopefully what I wrote will be a good solid foundation to work from as
> we / if we continue to fine tune the details of the policy itself.
5/30/07

Nancy,

| really appreciate your work and your desire to be

correct in your work, but | have to agree with

Patricia. This man is more valuable to CMN than the

very slight chance that anyone would even notice a

problem with PIO! and then make a fuss about it. It

seems more like a battle of wills than anything else

to me. I'm sorry if that hurts your feelings. |

really care about you and think you are great. But

this is not worth ruining relationships. | wish you

and Mr Billy could just agree to disagree, and make

up!

wooee Original Message -----

From: "Pam Donkin" <pam@pamdonkin.com>
To: "ExComm" <excomm@lists.cmnonline.org>
Sent: Thursday, May 31, 2007 8:51 AM
Subject: [excomm] name issue

> Frank and Caroline

> Have you had a chance to look at Monty's suggested changes for the

> name issue?

> Nancy needs to know for PIO, right?

> Do we need a revote or should we stick to what we have already? What
> say you?

> Pam

wooo Original Message -----

From: "Pam Donkin" <pam@pamdonkin.com>
To: "ExComm" <excomm@lists.cmnonline.org>
Sent: Thursday, May 31, 2007 4:30 PM
Subject: [excomm] montys changes

> Frank and Caroline

> 1am really wondering if we need to make the changes Monty suggested.
> I feel like we should keep things they way the board voted at the

> meeting

> for now and revisit the wording down the line, between now and the

> next meeting, by sending those changes to the board for a vote, via

> the BOD.

> But for now, the PIO issue needs to be finished and we need to see
> where we stand there.

> Is Nancy going to print Mr. Billy as the byline, with no aka Billty

> Grisack and the board (I assume

> exec) is going to give her something to put in there explaining it OR
> is Billy's last article in the

> series going to be pulled from this issue of PIO? the latter seems

> better to me as there are no

> hard feelings that way.

> Pam

wooee Original Message -----

From: "rank M. Hernandez" <assistdirector@artsforallinc.org>

To: "ExComm" <excomm@lists.cmnonline.org>

Sent: Thursday, June 07, 2007 12:13 PM

Subject: [excomm] e: montys changes

> Pam,

> I'm totally lost.

> Not having 24-hours-a-day e-mail access is making me crazy.
> Could we talk on the phone some time?

> Let me know what time would work for you.

> I'm feeling like I'm droping the ball with some of these issues.

wooo Original Message -----

From: "Pam Donkin" <pam@pamdonkin.com>
To: "ExComm" <excomm@lists.cmnonline.org>
Sent: Thursday, June 07, 2007 6:56 PM
Subject: [excomm] Re: e: montys changes

> Frank

> Sure we can. But it will need to be after I return from Tahoe. Gary
> and I are leaving tomorrow for 10 days.

> Pam

NO FURTHER ACTION

CMN 2008 BUDGET WORKSHEETS
Worksheets for the fund raising line item and the online services line
item are at the end

INCOME 2007 2007 2008
BUDGE EST BUDGE
T ACTUA T
L

Fundraising (Internal 13,537 12,118 7,570
solicited)
Dividends 300 357 350
Donation Income (Sol. & 7,500 5,934 4,000
unsolicit.)
Grants (External) 1,300 0
Interest 500 631 550
Logo Merch Sales 900 317
Membership Income 20,012 18,639 18,700
Misc Income 50 50 50
Nat Conf 07 Income 25300 29,757 0
Nat Conf 08 Income 0 0 47,095
PIO!/Directory Sales, 300 304 300
Ads
PIO! CDs Sales 20 ¢) ie)
Region Activities 1,000 915 1,000
Teacher Institute 0 0
Other income 4,408
Unrealized 0 -6,435 0
Gains/Losses

Total Income 70,719 62,587 84,023
EXPENSES
Bank Service Charges 850 953 1,000
Board Expenses 6,570 4,039 3,000
Bookkeeping Services 1,640 1796 1,800
Directory Printouts 0 49 49
Fundraising Expenses 750 747 750
Graphic Design Misc 30 40 40
Insurance 375 372 375
Logo Merchandise 1,500 4 60
Magic Penny 06 600 552 ie}
Magic Penny 07 1,000 696 (0)
Magic Penny 08 300 0 1,000
Magic Penny 09 0 0 32
Misc. Expenses 50 15 50


National Conference 97 47 0
06
National Conference 20,100 25,273 0
07
National Conference 4,720 960 40,227
08
National Conference 180 1,171 180
09
National Conference 0 0 36
10
National Conference 0 13 36
11
Office Moving Expense 0 300 ie}
Office Space 2,400 2,200 2,400
Office Supplies 500 138 300
Online Services 2,275 3,769 4,205
Outreach/Marketing ie) 158 150
PIO! Production & 5,810 7,556 5,810
Distribution
PIO! Editor 3,000 3,000 3,000
Postage 860 1,292 1,200
Printing/Copying 30 ie) 30
Professional Services - 14,000 15,318 15,000
cP
Region Activities 1,000 962 1,150
Expense
Stock Account 10 ie) 10
Storage 972 1,015 1,015
Teacher Institute 0 0 18
Expense
Telephone/Internet 1,000 1,094 1,000
Temp Staff 100 154 100
Total Expenses 70,719 73,683 84,023
INCOME OVER 0 11,096
EXPENSES
Total 08 expenses so far 82,081
FUNDRAISING DETAIL
2007

2007 EST or 2008

BUDGE ACTUA BUDGE

T L T

06-07 GAG 2187 2560 0
07-08 GAG 3000 350

08-09 GAG 0

(0)


Spg FR Ltr 2000 3785
06 Fall FR

Ltr 2150 2125
07 Fall FR

Ltr 2200 725
Sil Auc 2000 2573

Totals 13,537 12,118

ONLINE SERVICES DETAIL
07

07 Est
Budg Act 08
Server 784 785
CF Tech 1,020
CP Prof 2,347 2,160
Web Site
Mgr 0 (¢) 4,300

TOTAL 2,275 3,769

FUND RAISING DETAIL WORKSHEET
FOR 2008 BUDGET Updated 2/08

2007 2007 2008
BUDGE ACTUA BUDGE
T L T

06-07 GAG 2187 2560 0

07-08 GAG 3000 350

08-09 GAG 0 0

07 Spg FR

Ltr 2000 3785

08 Spg FR

Ltr ¢) 0

06 Fall FR Ltr 2150 2125 0

07 Fall FR Ltr 2200 725

08 Fall FR Ltr 0 0

Sil Auc 2000 2573

Totals 13,537 12,118

Notes:

(1) 07-08 GAG has $350 more in pledges + a $500 matching gift;
the letter just went out c. 2/7

(2) 07 Fall FR letter has received $2,164 in 08 for a total to date of
$2,889

ONLINE SERVICES DETAIL

07 07 Est

Budg Act 08
Server 784 785
CF Tech 1,020
CP Prof 2,347 2,160
Web Site
Mgr 0 (¢) 4,300

TOTAL 2,275 3,769

CMN 2008 BUDGET WORKSHEETS

Worksheets for the fund raising line item and the online services line
item are at the end

First figure for each item is the 2007 budget; second figure is
estimated 2007 final; third figure is a suggested number for the 2008
budget (some are blank)

INCOME

Fundraising (Internal solicited) 13,537 12,118
Dividends 300 357 350
Donation Income (Sol. & unsolicit.) 7,500 5,934
Grants (External) 1,300 0

Interest 500 631 600
Logo Merch Sales 900 317

Membership Income 20,012 18,639 18,700
Misc Income 50 50 50

Nat Conf 07 Income 25300 29,757 0

Nat Conf 08 Income 0 0 54,795
PIO!/Directory Sales, Ads 300 304 300
PIO! CDs Sales 20 0 0
Region Activities 1,000 915 1,000
Teacher Institute 0 0

Unrealized Gains/Losses 0 -6,435 ¢)

Total Income 70,719 62,587

EXPENSES

Bank Service Charges 850 953 1,000
Board Expenses 6,570 4,039
Bookkeeping Services 1,640 1796 1,800
Directory Printouts ie} 49

Fundraising Expenses 750 747

Graphic Design Misc 30 40 40
Insurance 375 372 375
Logo Merchandise 1,500 4

Magic Penny 06 600 552 0
Magic Penny 07 1,000 696 0
Magic Penny 08 300 0

Magic Penny 09 0 ie} 32
Misc. Expenses 50 15 50
National Conference 06 97 47 0
National Conference 07 20,100 25,273 0
National Conference 08 4,720 960 46,967
National Conference 09 180 1,171 180
National Conference 10 0 0 36
National Conference 11 0 13 36

Office Moving Expense 0 300 0

Office Space 2,400 2,200 2,400

Office Supplies 500 138 300

Online Services 2,275 3,769
Outreach/Marketing 0 158

PIO! Production & Distribution 5,810 7,556 5,810
PIO! Editor 3,000 3,000 3,000
Postage 860 1,292 1,200
Printing/Copying 30 ¢) 30
Professional Services - CP 14,000 15,318 15,550
Region Activities Expense 1,000 962 1,150
Stock Account 10 ¢) 10

Storage 972 1,015 1,015
Teacher Institute Expense 0 0
Telephone/Internet 1,000 1,094 1,000

Temp Staff 100 154 100

Total Expenses 70,719 73,683

INCOME OVER EXPENSESO 11,096

DETAIL WORKSHEET FOR FUND RAISING ITEM

06-07 GAG 2187 2560 0

07-08 GAG 3000 350

08-09 GAG 0 0

Spg FR Ltr 2000 3785

06 FallFRLtr 2150 2125 0
07 Fall FR Ltr 2200 725

Sil Auc 2000 2573

Totals 13,537 12,118

DETAIL WORKSHEET FOR ONLINE SERVICES ITEM
Server 784 785

CF Tech 1,020

CP Prof 2,347 2,160

Web Site Mgr 0 0 4,300

TOTAL 2,275 3,769

CMN 2008 BUDGET WORKSHEETS
This is the version updated for the Feb 2008 board telephone meeting.

A worksheet for the fund raising line item is at the end.
First figure for each item is the 2007 budget; second figure is 2007
actual third figure is the amount set for the 2008 budget at the Jan

2008 meeting.

INCOME

Fundraising (Internal solicited)

Dividends

Donation Income (Sol. & unsolicit.)

Grants (External)
Interest

Logo Merch Sales
Membership Income
Misc Income

Nat Conf 07 Income

Nat Conf 08 Income
PIO!/Directory Sales Ads
PIO! CDs Sales

Region Activities
Teacher Institute
Unrealized Gains/Losses
Total Income

EXPENSES

Bank Service Charges
Board Expenses
Bookkeeping Services
Directory Printouts
Fundraising Expenses
Graphic Design Misc
Insurance

Logo Merchandise
Magic Penny 06

Magic Penny 07

Magic Penny 08

Magic Penny 09

Misc. Expenses
National Conference 06
National Conference 07
National Conference 08
National Conference 09
National Conference 10
National Conference 11

13537
300 357
1300 0
500 631
900 317
20012 18639
50 50
25300 29757
0 0
300 304
20 0)
1000 915
0 0
0) -6435
70719 62587
850 953
6570 4039
1640 1796
0 49
750 747
30 40
375 372
1500 4
600 552
1000 696
300 0
0 0
50 15
97 47
20100 25273
4720 960
180 1171
0) 0
0) 13

12118 7570

5934 4000

Office Moving Expense 0
Office Space 2400
Office Supplies 500
Online Services 2275
Outreach/Marketing 0

PIO! Production & Distribution

PIO! Editor 3000
Postage 860
Printing/Copying 30

Professional Services - CP
Region Activities Expense

Stock Account
Storage

10
972

Teacher Institute Expense

Telephone/Internet 1000
Temp Staff 100
Total Expenses 70719

INCOME OVER EXPENSESO

300
2200
138
3769
158
5810
3000
1292
0
14000
1000
0
1015
0

1094
154
73683
11096

0

2400
300
4205
150
7556
3000
1200
30

15318 15000
962 1150

5810

DETAIL WORKSHEET FOR FUND RAISING ITEM

06-07 GAG 2187 2560
07-08 GAG 3000 350
08-09 GAG 0) 0
O7SpgFRLtr 2000 3785
O8SpgFRLtr 0 ()

06 Fall FR Ltr 2150 2125
07 Fall FR Ltr 2200 725
08 Fall FR Ltr 0 0

Sil Auc 2000 2573
Totals 13537 = 12118
Notes—

1) 07-08 GAG: We have $500 more in pledges + $500 matching gift =
$1,000; all-member letter went out in Feb.

2) 07 Fall FR Letter: So far in 2008 have received $1,964 ($1,500 from one
donor), for a total of $2,689 to date.

PROPOSED PROCEDURES FOR TRANSITION TO NEW DUES CONFIGURATION
from Caroline Presnell

Brochure—

1. As soon as feasible (target end of July), create a copiable insert membership form
showing the new categories and fees to distribute to members (on the Web site?).

2. After the decision about chapters/interest groups has concluded and we feel that the
membership system is stable, make changes to the actual brochure insert and reprint.

Member form on Web site—
1. Reconfigure with next monthly update (c. end of July).

PIO! form—
1. Reconfigure for fall '08 issue.

Member database—

1. Leave lapsed records as is.

2. Reconfigure for new members as soon as feasible (target end of July).
3. Make changes for current members as their renewals come up.

Renewal notices—

1. Make changes immediately.

2. Do not send any renewal notices until the all-member message has gone out.

3. Not specified by committee: Currently renewal forms show the option for those with
gift memberships to renew for $30 the first time. | propose abolishing this option. |
don’t believe anyone has ever taken advantage of it, and | think we're probably losing
money at $35, let alone $30. [E.C. agreed.]

Members Directory—

1. Enter new members according to the new setup.

2. Leave current members as they are (capitals, red font) until the end of their current
membership year; make changes with renewal.

All-member notification of changes—
TBA

Schedule for CMN 2008 National Gathering
Friday -

Board Meeting Requiring one room and lunch

4:00- 6:00 Registration Hotel Lobby
5:30 - 6:30 Buffet Dinner Great Lakes/Indiana-
Michigan

Italian Buffet - $24.95
7:00-7:45 Opening Ceremonies Grand Vista
8:00-10:00 Round Robin #1 Grand Vista
10:00-11:00 Bonfire Beach

$$ ? - Can be sponsored by Nibbles’

Saturday
7:30-8:30 Buffet Breakfast Great Lakes/Indiana-
Michigan
Continental Breakfast - $7.95
9:00-10:15 4 Break-out workshops Lakeview and 3 small rooms
10:30-11:45 same
12:00-1:00 Box Lunch- Seating in Great Lakes or
outside
$12.95
1:15 - 2:00 KeyNote Speaker Grand Vista
2:00 - 4:00 Round Robin #3 Grand Vista
4:00 - 4:30 Annual Meeting Grand Vista (or maybe
Lakeview?)
4:30 - 5:30 Personal time/Yoga on the Beach
5:30-7:00 BBQ Outside

$18.95

7:30-10:00 Round Robin Grand Vista

Late night snack somewhere?- Maybe sponsored by Nibbles or
another business?

Sunday
7:30-8:30 Buffet Breakfast Great Lakes/Indiana-
Michigan
Heart Healthy - $11.95
9:00-10:15 4 Break-out Workshops Lakeview and 3 small rooms
10:30-11:45 Same
11:45-12:45 Buffet Lunch Great Lakes/

Indiana-Michigan
Soup, Salad and Potato Bar-$14.25

1:00-2:00 Magic Penny Presentation Grande Vista
2:00-3:00 Closing Ceremonies Grande Vista
3:00 - ? Board meeting

Notes:

Kids Programs will include 1 workshop per day designed for kids to be
included; Round Robin #2 will include kids; organized
event at the Illinois State Beach Park Nature Center; an
organized activity on the Beach; pool and game room
time; one hotel suite equipped with children’s games, toys
and art supplies.

Silent Auction Items and Sales Area will be in the Patio and Marquette
Room

Total Cost of Food per person:

Friday Dinner 24.95
Sat. Breakfast 7.95
Sat. Lunch 12.95
BBQ 18.95
Sun. Breakfast 11.95

Sun. Lunch 14.25

Sub-Total 91.00
Tax (8.75%) and
Gratuity (20%) 26.16

Grand Total for Food
Cost Per Person 117.16

Projected Income/Expense Statement for
2008 National Gathering at
Illinois State Beach Park Conference Center

Projected Income:

Conference fees $27,945.00
Individual Room Rate for 80

rooms@$220* 17,600.00
Transportation fees 750.00
Fund Raising on Site 0.00
Sales Tables 300.00
Program book 500.00
Donations 0.00
Total: $47,095.00

Projected Expenses:

Site rent/food $13,958.00
Individual room rental 17,600.00
Transportation 750.00
Misc. site charges 200.00
Prof. - CP 4,500.00

Keynote Speaker 1,000.00

Postage 700.00
Printing/copying 700.00

Phone 50.00
Publicity 300.00
Supplies 150.00
Photos 100.00
Equipment Rental 0.00
Site Comp, CP 219.00
Total: $40,227.00
Net Profit: $6,868.00

*# rooms determined by assuming attendance of 115 - 70 of those
would be double occupancy rooms (35 rooms) and 45 would be
singles, coming to 80 rooms at $220 per weekend.

2008 MAGIC PENNY AWARD

----- Original Message -----

From: rank M.Hernandez

To: bod

Sent: Monday, May 19, 2008 5:40 PM

Subject: [bod] MAGIC PENNY! (Please Respond by Friday May 23.)

Dear CMN Board,

The Magic Penny Committee (Sally, Jenny, Frank and Phil)
recommends Bill Harley as the Magic Penny recipient in 08. Bill
is our unanimous choice although he's not on the list of
nominations previously made by the board.

Bill's credentials are stellar and his values are ours. Tom

Chapin, who was our first choice, is unfortunately unavailable to
attend the 08 gathering. Experience has taught us that the
presence of the recipient at the event is very important to the
Magic Penny's success. We are working with Tom to see if he can
join us in the near future. We know that Bill Harley will be
attending the 08 gathering to present a keynote speech, so
attendance is one hurdle we won't have to worry about. From
Bill's website:

"Bill Harley is a musician, storyteller, author and playwright
who has carved out a reputation as one of the finest family
performers in the United
States. Wise and witty at the same time,
his work portrays contemporary American life, with a slight
off-center bent. A prolific author and recording artist, Harley
has seven children's books and twenty-eight recordings of stories
and songs. In 2001, he was named a member of the Circle of
Excellence by the National Storytelling network in recognition of
his excellence in performance, leadership and service. In his
own writing, and in his support of others, he has become a strong
advocate for musical, literary, and cultural literacy for
children and families.

"Bill Harley has won national awards for every one of his
children's recordings, including a Grammy Award in 2006 for his
spoken word recording Blah Blah Blah:

Stories About Pirates, Clams, Swamp Monsters and Dogs and three
additional Grammy Nominations-for spoken word and musical
recordings. His music, reflecting a variety of styles and

topics, is often humorous but usually carries a message. “Humor
is my weapon," notes Harley. In 1991, Harley produced an album
of

Freedom Songs from the civil rights movement, entitled I'm Gonna
Let it

Shine, which was named one of the best recordings of 1991 by
Entertainment Weekly. Harley also moonlights as a folk-artist.
Since 1987, he has released four recordings of songs and stories
for adults."

As you know, we are late with this nomination so we must get
going. We don't anticipate controversy, because of Bill's

credentials.

Please respond with your expression of approval or dissent by
Friday May 23. Absent significant dissent, we will contact Bill
shortly thereafter to offer him the Magic Penny. We would like
to announce the Magic Penny Recipient in our Conference
Materials.

Thank you for your patience and we hope to hear from you all
soon.

With Kind Regards,

Phil Hoose (for the Magic Penny Committee)

----- Original Message -----

From: rank M.Hernandez

To: bod

Sent: Tuesday, May 20, 2008 9:38 PM
Subject: [bod] just spoke with Bill

Dear Directors,

I'm happy to report that Bill has graciously accepted the Magic
Penny Awoard. He was very moved and wanted me to thank you very
much for awoarding him with the Magic Penny.

He said that this means more to him than a Grammie because it's

coming from us. He also said that he can't wait to be with all of us in Chicago.
He always looks forward to reading about the Magic Penny

recipients and he always thinks that we've made great choices.

He joked with me and said, "Well, | don't know about this one!"

Frank.

APPROVAL OF KEYNOTE COMMITTEE CANDIDATE SHORT LIST FOR 2009 CONFERENCE

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Wednesday, November 12, 2008 11:09 AM
Subject: [bod] 2009 keynote

Hi Bodies,

It's that time of year again when we need to start finalizing choices for
our keynoter 2009. The KN committee has chosen our top three:

1. David Holt
2. Thomas Moore
3. Billy Jonas

All are NC artists so travel expenses shouldn't be much of an issue. If

you would like to learn more about each please google them and/or go to
their websites. The KN committee needs approval by the BOD within a week
from today to move forward, so please respond by 11/26.

We also need to know the budget allotted for 2009 for the KN before we
start contacting.

Thank you for your timely response.

Best,
Patricia

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Saturday, November 22, 2008 10:01 AM
Subject: [bod] keynote budget

Hi BOD,

| am following up the vote for approval of nominees for keynote 2009
(thank you for everyone's very prompt responses!!!) now with a request for
your approval of a $1000 budget for this, as per the guidelines in place.

Please weigh in by Monday, 11/24 so we can proceed with our task. Time is
of the essence once again. Thank you.

Best,

Patricia

----- Original Message -----

From: Pam Donkin

To: bod

Sent: Tuesday, April 15, 2008 10:11 PM
Subject: [bod] CMN D & O Insurance

Bod

A committee comprised of Steven Zelin, Wiley Rankin and me, (with
Exec and Caroline copied at end) were charged with the job of looking
into the costs and coverages for Directors and Officers Insurance on
behalf of our Board of Directors. Iam happy to report that we took
quotes from several brokers, and also consulted CMN's Insurance
Broker, as well as Norman Silber, Nancy's husband, who is an
attorney, and after all is said and done the advice was that it would

be good for the board to be protected, as many of you thought.

Patricia's broker ended up giving us the best quote. We compared it
to the other quotes not only by coverage but also by their AM Best
ratings, a rating service on Insurance Companies that is important
for letting insured's know their solvency and ability to pay claims.

What the committee decided was the best quote is through Philadelphia
Insurance Company with an AM Best rating of A+ Superior, for a policy
called Flexi + 5 and covers us for $1,000,000 per year and

additionally, and very importantly, provides additional Court Costs,
should we need them plus some other emergency extras, for a very
competitive premium of $950.00.

The next closest quote was from Steven's broker for $1,000,000 D&O
coverage, including the extra court costs, for $1160, through Chubb
another A + company.

Our recommendation, approved by exec, is to go with the Philadelphia
Insurance Company policy for $950.00, as it provides the same
coverage as the Chubb policy, plus extras, for less money.

In the recent board meeting considering finances, the 2008 budget’s
insurance item was increased enough to cover this premium.

We are now formally presenting this to you, the Board.

If anyone has any objections or questions, please post them by April
19th, as we hope to move forward to have a policy effective date of
May 1st.

In an effort to cut down on emails, if you AGREE that we should go
with the committee's recommendation it is NOT necessary to post
anything.

Pam, on behalf of the Executive Committee for the BOD

----- Original Message -----

From: Pam Donkin

To: bod

Sent: Sunday, April 20, 2008 11:02 PM
Subject: [bod] D & O Insurance Ok'd by Bod

Dear Directors,

We have not received any comments regarding the D and O Insurance.
So hearing none and because we've now passed the set deadline of
4/19, for questions and comments we will be moving forward
Our goal is to have the broker receive the application to start the
coverage on 5/1/08.

Pam and Frank

PROPOSAL FOR A FUNDRAISING CONCERT IN CONJUNCTION WITH THE 2008
NATIONAL CONFERENCE
as drafted by the Fundraising Concert Committee formed at the 4/08 board meeting: Patricia
Shih (convener), Liz Buchanan, Erin Lee Kelly, Carole Peterson

CMN members are encouraged to organize and perform concerts of their music to raise money
for and increase awareness of CMN. Concerts of CMN members are especially encouraged in
conjunction with the national conferences, in a venue near where the conference is being held.
The following are guidelines for fundraising/publicity concerts held in conjunction with a National
Gathering.

Guidelines for a Fundraising Concert
in conjunction with the 2008 CMN National Conference

WHY: Recognizing that the Children’s Music Network wishes to grow its membership,
visibility and influence locally, regionally and nationally; and in order to raise funds for
our nonprofit organization, a fundraising concert for families may be held around the
time of, and in conjunction with, every National Conference. The purposes of such a
concert are as follows:

¢ To introduce/reinforce CMN’s presence and purpose to the local community,
thereby sharing our values and music;

¢ To attract new members and/or supporters;

¢ To attract and alert the public to the National Conference specifically;

¢ To raise funds for CMN’s general operating budget and/or specific purposes

WHO: A fundraising concert committee should be formed from BOD [or CMN]
members and a strong core of local (to the conference) CMN members. The latter is
critical for logistic purposes. This committee should be granted enough autonomy to be
nimble in decision-making and action, yet still be responsible to the conference chair
and CMN. The concert committee will be responsible for all aspects of the production
including selection of venue, arrangement of contract with the venue’s owners, lighting,
sound, ticket sales, time of the show, publicity, and format for the program. All promo
material should clearly state that this concert is a benefit for CMN.

The concert committee will have the task of choosing performers, based_on_ the
following criteria. If at_all possible, performers should be willing to donate their
services. _

e Performers should be of professional quality, excellent musicians and entertainers

who will represent our organization well. They need not be professional
performers but must have professional-level skills._

e Performers should be experienced in performing for a family audience of all ages,
and be capable of delivering a performance suited to the venue and the technical
requirements of that venue.

¢ The mix of performers should reflect diverse styles of music. Songs performed
should reflect the inclusive, welcoming nature of CMN.


¢ Performers should reflect the national nature of our organization, with touring
musicians on the roster as well as_local artists. A larger percentage of the roster

should be local performers to showcase the region's artists.

If one very well-known artist who could draw a large crowd is available but not able to
donate their fee, the committee may hire that artist and keep what is made above the
artist’s fee. It would be preferable to negotiate a discounted fee or the full fee on a
contingency basis, i.e. a percentage of the door UP TO their normal fee. That artist
could be either the headliner or sole act. Length of sets and entire concert would be
determined by the concert committee but it is recommended that the entire event be
kept to an hour, or at the longest, an hour and a half with short intermission.

WHEN: The ideal time for such a concert would be the day or night before the formal
start of the conference (i.e. Thursday afternoon or night, or Friday morning or
afternoon). This timing is advantageous as it generates excitement, interest and
publicity for the conference and invites additional participation. Furthermore, the
artists volunteering for the concert will not incur too much (if any) additional travel,
etc. expenses if they are also attending the conference. Although the goal of raising
funds may be met at a concert that occurs after the conference or well before, these
time slots are less desirable because they do not generate the same pre-conference
excitement or allow interested people to access the conference.

WHERE: The ideal place for the concert would be at the same location or in very close
proximity to the conference. The venue should have:

¢ Seating capacity appropriate to what the organizers think the market will bear in
the community. Large venues risk larger expense, and if the house does not fill it
looks and feels like it’s unsuccessful. Smaller venues pose their own set of
problems but standing-room-only looks and feels a whole lot better (although the
proceeds are also more limited). The planning Committee should be mindful of
these factors when choosing a location.

e« Astage area that meets standard safety requirements.

¢ Accessibility for strollers and persons with disabilities. A stroller parking area
might be offered and is appreciated by the audience.

e Areasonable rent so as to maximize profits.

Organizers should attempt to find local businesses who would agree to serve as
sponsors for the event.

HOW MUCH: The local organizers will determine ticket price(s), as they are most
familiar with what their community would bear for a fundraiser. The draw and stature
of any headliner and the other acts also would help determine ticket price.

100% of all profits, after all expenses are taken, should go directly to CMN, with the
exception of artist merchandise sales.

ARTIST MERCHANDISE:

The concert committee will set a standard fee for all CD sales, establishing a fair
regional price for all items. No discounts by the artist will be offered above what has
been established by the Committee.

At their discretion, artists may choose to donate a portion of their CD sales to CMN.
This amount shall be donated after the concert.

SPEAKING FOR CMN:

The concert committee will appoint either a committee member or a performer to make
brief remarks at the concert describing CMN and its mission. The speaker will follow
the template provided, but can tailor the remarks to their own style of speech.

CMN brochures and other material should be displayed and available for
distribution/sale on or near merchandise table, and members should be available to
answer questions and encourage new people to join.

wennnnnnn- (end of guidelines)

RESPONSES TO FUNDRAISING CONCERT GUIDELINES DRAFT 2
that was circulated to the board by Erin Lee Kelly 5/14/08
[Messages in the sequence that moved into discussion areas not well focused within and
relevant to the consensus process were omitted from this document.)

ood Original Message -----

From: Macaronisp@aol.com

To: bod

Sent: Wednesday, May 14, 2008 10:06 PM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

hooray - good job!
Carole

Sent: Wednesday, May 14, 2008 11:39 PM
Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

i approve

----- Original Message -----

From: Wiley Rankin

To: bod

Sent: Thursday, May 15, 2008 3:20 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

This is an excellent job. The committee is to be thanked and commened!

| have a question. This does not mean that | am out of consensus, but this is a request-
-Under WHO, first page, “the concert committee will be responsible for all aspects ncluding....”
can we add “obtaining adequate professional liability insurance coverage for the event” ?

Usually a specific event can be covered by contacting one’s carrier. This would protect CMN as well as everyone
involved.
Thanks for considering.

| would feel better about joining consensus after this phrase is added. Can that be done?
Thanks to all,

Wiley

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Thursday, May 15, 2008 7:08 AM
Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Good point Wiley. I'm for this proposal.

Best,
Patricia

Original Message
From: Liz Buchanan
To: bod

Sent: Thursday, May 15, 2008 7:40 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

As a concert committee member, I'm in consensus with the proposal and with Wiley’s proposed amendment.
Liz

----- Original Message -----

From: Mr. Billy

To: bod

Sent: Thursday, May 15, 2008 8:54 AM

Subject: [bod] RE: Urgent, Important: Fundrasing Concert Proposal

Great, insurance is nice too, but many of us carry it already...that may be a requirement to be considered
for a spot in the event.

Good point Billy. With my insurance (Marsh, through the music union), | believe that there is an additional coverage
for a specific event available, at no extra cost. Could someone on the committee check to see if he/she has such
coverage available? | think that the only requirement is that the person be present/playing at the gig, and that you set
it up ahead of time. But don’t take my word for it.

I'm sure each policy varies, but the general idea is that one person (one of us, preferably on the Fundraising Concert
Committee) could get the whole event insured, not just his/her participation in it. That would simplify things greatly.

Wiley

----- Original Message -----

From: Pam Donkin

To: bod

Sent: Thursday, May 15, 2008 10:33 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Bod
Re Wiley's question: CMN has a General Liability policy. | will check it.
Pam

----- Original Message -----

From: Marci Appelbaum

To: bod

Sent: Thursday, May 15, 2008 10:39 AM

Subject: [bod] RE: Urgent, Important: Fundrasing Concert Proposal


| think this is a great proposal - very thoughtful and clearly outlined. Thank you!!!!

I'm in consensus, though | also agree with Wiley’s insurance addition. By stating that the
committee is responsible for addressing the insurance issue it would mean that they work with
the venue to see if individual artists must have their own or if it is covered under CMN or the
venue itself. Either way, it’s covered.

----- Original Message -----

From: Barbara Tilsen

To: bod

Sent: Thursday, May 15, 2008 3:13 PM

Subject: [bod] RE: Urgent, Important: Fundrasing Concert Proposal

Thank you, committee members, for your work on this. | wasn’t part of the discussion in
April, but | do support exploring new ways to bring in funds to CMN. A formal benefit
concert in conjunction with the national conference is an idea that has come up
periodically over the years, and | agree it is a good idea to really explore this right now
with clear and specific guidelines to light the way.

| would like to see one change. In the concert criteria, | agree with saying the songs
should reflect the inclusive and welcoming nature of CMN, but | don’t think it’s enough to
say only that. | think these guidelines should state that the concert should include and
reflect the principles of CMN. | am not saying each performer and every song should
touch on the these themes, but | would hope that a formal CMN concert would include a
clear message about peace, justice, respect and taking care of our Mother Earth. That is
what is at the heart of our organization, and | think putting it in the guidelines keeps it
clearly present in this work.

All the best,
Barb
Barb Tilsen

----- Original Message -----

From: Caroline Presnell

To: ExComm

Sent: Thursday, May 15, 2008 12:39 PM
Subject: [excomm] Re: General Liability Policy

Our policy covers any event held anywhere in the name of CMN as part of our official
progam. (This is one of the several reasons we always want to be in close touch with
people out in the regions about what they're doing, so we're clear what's a CMN event
and what's not.) Sometimes venues ask event organizers for a certificate of insurance.
The organizers can ask me for it and | arrange to have the insurance broker send it to
the venue. The broker doesn't need to be notified about each event. "We" (CMN
officialdom) do.

Caroline

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Thursday, May 15, 2008 4:10 PM

Subject: [bod] RE: Urgent, Important: Fundrasing Concert Proposal

Barbara et al, how about wording the phrase something like..."reflect the inclusive and
welcoming nature of CMN, as well as its core principles." | wouldn't want to mandate
what kinds of songs the artists HAD to sing, but on the other hand we certainly wouldn't
want any songs that were blatantly against our principles.

What many festivals do (and what we could do, | suppose) is ask the artists to submit
their song set with lyrics. This is done at festivals so that sign interpreters have a
headstart on learning the songs to sign. It would give the organizers a chance to
balance content better--i.e. not too many songs about the environment, unless of course
that was The Topic of the concert. It would also give the organizers a chance to "vet"
(for lack of better term) the lyrics in case there are any questionable ones. | really can't
think of too many kids' songs that would be rejected because of objectionable lyrics,
can you? OK, maybe some...

But on the other hand, | would imagine any artists invited to participate would ALREADY
have CMN's values in their music. | do agree with Mr. Billy, in that there could also be
some just silly fun songs to add variety.

My two cents.
Best,
Patricia

PD 5/15

Patricia

What a good idea. | completely agree.
Pam

PD 5/15
| have checked with Caroline and my assumption was correct that the General Liability
policy will cover the event, just as it is covering the Conference. Here is her comment:

Our policy covers any event held anywhere in the name of CMN as part of our official progam. (This is one of the
several reasons we always want to be in close touch with people out in the regions about what they're doing, so we're
clear what's a CMN event and what's not.) Sometimes venues ask event organizers for a certificate of insurance.

The organizers can ask me for it and | arrange to have the insurance broker send it to the venue. The broker doesn't
need to be notified about each event. "We" (CMN officialdom) do.

Regarding Barb's editing suggestion and Billy's response, | think, yes, you are both right,
that silly and fun is at the heart of children, and peace and justice are at the heart of
CMN.

We did have a discussion at the last board meeting about how we think that beating the
peace and justice points too much are sending a message that the organization is a
hippie dippie (an old term from the 60's that just popped into my head, so no offense!, |
was a hippie once upon a time!) organization so | think it's ok to include it, but try not be
overly zealous about it. JMHO.

Little Miss Hippster

Pam

----- Original Message -----
From: Liz Buchanan
To: bod

Sent: Thursday, May 15, 2008 6:32 PM
Subject: [bod] RE: Urgent, Important: Fundraising Concert Proposal

| like this simple change in the wording. | wonder if it’s necessary for artists to submit their whole set with lyrics, but
would be willing to leave that to the concert committee to decide, along with whether to have an interpreter.

And | love a mix of songs dedicated to peace, love of the earth and love of silliness. These are all good core principles
for kids’ music.

Liz

----- Original Message -----
: Barbara Tilsen

Sent: Thursday, May 15, 2008 8:25 PM
Subject: [bod] RE: Urgent, Important: Fundraising Concert Proposal

| like Patricia’s wording a lot, it addresses my point in just the right way (“reflect the inclusive
and welcoming nature of CMN, as well as its core principles." ) | just want to be clear that when | raise
the issues of including our principles in the things we do I’m not talking about beating
anyone over the head or implying | don’t trust our membership in what they might sing.
I’m a firm believer in a wide range of songs from the fun and silly to those that have
more substance and depth. In my classes and performances | always do a broad mix of
all those songs. But we as the Board are the “keepers” of the values and principles of
CMN and | think when we set up guidelines for organizational work that it’s essential that
our principles are included very clearly. | think when you look at our membership we
draw people across the political spectrum—both left and right—who join us because they
care about what our principles represent, this transcends a particular political point of
view. This is part of the ongoing discussion we’ve been having for a while now as a
Board of ways to broaden the language, reach and image of CMN, and | think doing that
is not the same thing as watering down or glossing over what those principles are.

Personally | don’t feel it’s necessary to ask people for set lists, I’d rather communicate
our intention and leave it up to the performers individually as to what they sing. That is
unless there’s going to be an interpreter, then it’s a courtesy to provide lyrics ahead of
time. I'd leave that part up to the committee.

With the addition of Patricia’s wording above, | am in consensus with this proposal.

All the best,
Barb
Barb Tilsen

Original Message -----

From: Terri Roben

To: bod

Sent: Thursday, May 15, 2008 10:12 PM

Subject: [bod] fundraising concert, et al

| approve and agree with Barbara and Patricia.
Terri Roben

----- Original Message -----

From: Erin Lee Kelly

To: bod

Sent: Friday, May 16, 2008 11:44 AM

Subject: [bod] RE RE: Urgent, Important: Fundraising Concert Proposal

Hello BOD,

As you know I am also on the fundraising concert committee, so I am in consensus with this
proposal.

However, I love the addition of Patricia’s phrase “...reflect the inclusive and welcoming nature
of CMN, as well as its core principles." That allows artists to include a song that represents
CMN’s values, yet still do what they do best. Marci and I sing songs (both serious and silly)
about self esteem- we thought that we didn’t belong with CMN until Ruth Pelham talked to us
and said that she believes that peace and justice starts with people who have self esteem and
the confidence in themselves to make changes in the world around them. Sarah Pirtle said the
same thing to us recently. So, I’m just including this to show that many artists will exclude
themselves from CMN if they think their material is not going to fit with the organization's
value system - when in fact, they may fit in perfectly and provide something truly
complementary to the “broad stroke” songs.

In regard to Wiley’s concern about insurance: When I checked about insurance for this proposal
I was told “Our policy covers any event held anywhere in the name of CMN as part of our
official program.” I believe that is what Pam reported as well. This is my PRIMARY reason for
finding it essential that the concert is a CMN concert, and not a “Friends of CMN” concert,
which opens up the ugly can of worms of a) only picking performers who have liability
insurance or b) paying a high fee to the venue which is not what we want to do with a
fundraising concert!

In response to Mr Billy: The good CMN members in Chicago are ready to get cracking ona
concert only four months away! Hence, the “urgent” part and quick deadline for this decision -
thank you all for weighing in so promptly with your suggestions. We need to give them the tools
and the trust quickly once we make the changes necessary to find consensus.

Thanks all!

Erin Lee

----- Original Message -----

From: barbarajwright@att.net

To: bod

Sent: Sunday, May 18, 2008 8:03 AM
Subject: [bod] Re: fundraising concert, et al

| also think it works well with the new additions.
Barbara
----- Original Message -----

From: Monty Harper

To: bod

Sent: Wednesday, May 21, 2008 10:37 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Sorry | got behind on my email...
| support the fundraising concert proposal.

Monty Harper

----- Original Message -----

From: Wiley Rankin

To: bod

Sent: Wednesday, May 21, 2008 11:23 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Can't recall if | responded - | approve of the fundraising concert proposal
also. Thanks for everyone's input and work regarding it.

Wiley

----- Original Message -----

From: Terri Roben

To: bod

Sent: Thursday, May 22, 2008 1:12 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Same here.
Terri

----- Original Message -----

From: Mr. Billy

To: bod

Sent: Thursday, May 22, 2008 5:18 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Yes!

5/22/08

On May 15, 2008, at 4:10 PM, Patricia Shih wrote:

> Barbara et al, how about wording the phrase something

> like..."reflect the inclusive and welcoming nature of CMN, as well

> as its core principles." | wouldn't want to mandate what kinds of

> songs the artists HAD to sing, but on the other hand we certainly

> wouldn't want any songs that were blatantly against our principles.

Still catching up with email... | just wanted to throw out a
suggestion about the wording. (Not changing my support of the concert
proposal - just please consider this...)

To me the word "reflect" means that each song should be related
somehow to our values - songs about peace, social justice, the
environment, etc.. This is the reason | did not participate in the

Round Robin my first couple of gatherings. Based on the sign-up sheet
text, | thought | didn't have any songs that "fit in." | had to be

told by someone (Tom | think) that it was ok for me to sing a “just

for fun" song.

Our printed communications should match our in-person attitudes.

| think maybe the wording we are looking for is... "...do not
contradict the inclusive and welcoming nature of CMN or any of its
core principles."

Monty Harper

5/22/08
Hi Monty et al,

Monty raises an interesting point. The question is whether the concert
organizers should actively seek musicians & songs for the concert that
mostly speak to core CMN principles.

Just a reminder (I had to go check) as to what our stated core principles
are:

"We recognize children's music as a powerful means of encouraging
cooperation, celebrating diversity, building self-esteem, promoting respect
and responsibility for our environment, and cultivating an understanding of
nonviolence and social justice."

| can go either way. I'm not seeking to be a performer in this year's
concert, though I'd be glad work on it behind the scenes. My own music is
mostly not about the issues that form the CMN core principles, though it
doesn't contradict them either. (I like to think my music promotes fun,
creativity & literacy among the under-7 set.)

In a way, it would be cool to do a themed "core principles" concert, but

there are some among us who might feel our the subject matter of most of our
music would disqualify us as potential performers. Although | also know

there are some great songwriters among us who'd be up to the challenge of
writing one or two cool songs on our core themes!!! (Monty, I'd count you
among them!)

So I'm not sure yet how | feel about Monty's suggestion, but it's worth
discussing. But let's not discuss it for too long, as we are basically in
consensus on the concert idea (I think Frank is the only one who hasn't
offered a definite response) and | know our organizers need to move forward
SOON!

Cheers,
Liz

5/22/08 [responding to Monty]
Sounds good to me!
Best,

Patricia

5/22 [responding to Monty]
Sounds good.
Pam

ood Original Message -----

From: Pam Donkin

To: bod

Sent: Thursday, May 22, 2008 12:50 PM
Subject: [bod] Re: Wording

Liz

Frank and | have already approved it in exec.

Also, | think as an example, a fun hopping, skipping and jumping song
would reflect our core principals as it builds self-esteem.

| agree that we should not get too hung up on wording and delay the
implementation of this concert. | know the organizers need as much
time as possible, to put it together.

Pam

5/22/08

I'm swamped with spring programs this week, so will be catching up on all
the BOD biz tomorrow, but just wanted to dash off one response here before |
go on this subject.

My original point is that these are guidelines so the intent of the wording

is important. | would not want us to have a national benefit concert at our
national annual conference that did not in some way include and *reflect*
our principles very directly. Again, |am NOT advocating that every song is
about these things, nor that every performer needs to include them. But in
my opinion, the guidelines should ask that the message of our organization
be present in the concert in some clear way.

| hear what folks are saying about impressions of our word choices. But
just changing it to "not contradict" does not address it. Again these are
guidelines for national level events. | agree with Monty's wording but
think we should add to it. When I have more time tomorrow I'll see if | can
suggest some additional words.

All | have time for now...
Barb

oo Original Message -----

From: Patricia Shih

To: bod

Sent: Thursday, May 22, 2008 1:10 PM
Subject: [bod] Re: Wording

Hey all,

How about a little tweak on the wording that says "reflect the inclusive
and welcoming nature of CMN and do not contradict its core principles."
Note: | think fun and silly songs DO REFLECT our nature and organization,
and so "reflect" is a good word. And yes, let's not get too hung up on
wording anyway and pass this thing already!!!!

Best,
Patricia

aaa eee
PERCEPTION OF CONSENSUS

----- Original Message -----

From: Liz Buchanan

To: Caroline Presnell ; Macaronisp@aol.com
Cc: patriciashih@optonline.net ; Erin Lee Kelly
Sent: Friday, May 23, 2008 12:17 PM
Subject: Getting started on the concert

Hello Caroline & Carole,

The concert committee feels that consensus has been reached sufficiently to
get the ball rolling on planning our concert in the Chicago area.

What's next? Patricia posed the following questions:

<<Carole, do you have volunteers in your area that can help with the
planning and executing of this concert?

It would also behoove us to try and determine which CMN members are
actually going to be there, and make a "wishlist" of performers from which
to pick? Is that a good idea or is it lame?>>

My view is that Carole and others in the Chicago area should begin putting
together the list of concert committee members from your area as well as
potential local performers. The local committee members will be the main
ones planning the nuts and bolts of the concert. Those of us who aren't
local can help at the end (I am planning to come in early to help out, if
needed).

We also need a procedure for seeking out and deciding upon non-local
performers. Any ideas? | would hate to make an open-ended request to the
membership because then a lot of people will necessarily have to be turned
down. Perhaps instead, as Patricia suggests, we should make our own list of
folks we think would be good, keeping in mind the guidelines set forth on
diversity and variety of musical styles, as well as music that reflects (or
doesn't contradict) the principles.

| have Erin Lee on this email, but my messages to her have been bouncing.

Cheers,
Liz

CONCLUSION By Caroline Presnell, National Coordinator, 6/27/08

There was consensus on the basic idea of having the concert and of the provisions of the
guidelines. But the document (or section of it) as amended in the process was not
subsequently circulated to check correctness. Agreed with Frank Hernandez, President:
We will circulate it after the 6/08 board meeting.

To go to the board after the 6/08 meeting—
Here is a bit of board business needing to be tidied up.

On the matter of approving a fund raising concert in conjunction with the 2008 National
Conference, the board achieved consensus on the general idea of having the concert
and the drafted guidelines. At the end of the process, however, the exact wording was
left unresolved, or at least no resolution of the various suggestions was announced.
Specifically, it was in the Who section, the third item in the list of criteria, the second
sentence: “Songs performed should reflect the inclusive, welcoming nature of CMN.”

The following amendments were offered:

1. Songs performed should reflect the inclusive, welcoming nature of CMN as well as its
core principles.

2. Songs performed should not contradict the inclusive, welcoming nature of CMN or
any of its core principles.

3. Songs performed should reflect the inclusive, welcoming nature of CMN and should
not contradict its core principles

Which shall it be?

NAME FOR ONLINE NEWSLETTER & POLICY FOR NONMEMBER SUBSCRIBERS
2008

----- Original Message -----

From: Liz Buchanan

To: bod

Sent: Thursday, November 06, 2008 6:56 AM
Subject: [bod] Newsletter name

Hi Board members,

I sent this yesterday, but I don't think it went through. If you already got it, sorry for
the duplication.

Iam looking for recommendations for names for our periodic e-newsletter. So far we
have the following:

CMNews from Caroline
News and Notes from CMN (Liz)

Please contribute your creative and original thinking to this endeavor,
preferably before Monday.

Thanks!
Liz

----- Original Message -----

From: Liz Buchanan

To: Caroline Presnell

Sent: Friday, November 21, 2008 1:58 PM
Subject: Re: Newsletter name

Sorry - We have consensus for both items. | am just waiting for Jack to get moving forward. (He has been busy with
family stuff, so | told him it wasn’t urgent.)

Liz

On 11/21/08 12:30 PM, "Caroline Presnell" <office@cmnonline.org> wrote:
Hi Liz,

Did | miss something? | saw your call for board input on the name with an 11/13 deadline for responses, but don't
remember seeing an announcement that a decision was reached. Has a decision been reached?

Ditto for the accompanying question of a Web site link for nonmember subscribers.

Caroline

----- Original Message -----

From: Pam Donkin

To: ExComm

Sent: Saturday, August 16, 2008 8:57 PM
Subject: [excomm] Online Services Coordinator

Great news.

Liz Buchanan has agreed to take over for Barb T as Online Services
Coordinator. She has been working with us on interviewing the
prospective Website Manager and has done a super job. I think this is
just great.

Pam

USE OF REGION DESIGNATED FUNDS FOR E-MAIL NEWSLETTER SERVICE OR A REGION E-
MAIL GROUP

The board at its 1/08 meeting was informed that N.E. was planning to use from their
designated fund to pay for newsletter service and that Canada region had requested use
of their funds for a region list serv. The board did not object.

Hiring of Web Site Manager

Pay set at $15/hr for 20 hrs/month per board meeting 6/08.

ood Original Message -----

From: Liz Buchanan

To: Marci Appelbaum ; Pam Donkin ; Mister Billy ; Monty Harper ; Frank M. Hernandez ; Erin Lee Kelly ;
Carole Peterson ; Wiley Rankin ; Terri Roben ; Patricia ; Barbara Tilsen ; steven ; barbarajwright@att.net ;
Caroline Presnell ; Liz Buchanan

Sent: Tuesday, August 26, 2008 9:52 PM

Subject: Web site manager recommendation

Dear BOD members:

The information in this email relates to personnel and is therefore
confidential and should not be shared with others beyond the CMN board.
Please note the September 3 deadline for consideration of this matter!

The web site manager committee has reached a decision to bring two
candidates to the BOD, Jack MacSwan and Rick Vogel. Of these two, we
recommend hiring Jack MacSwan, for reasons we outline below.

Both of these candidates have no previous experience with CMN, but are
interested in music and children, and are eager to learn more about our
organization. They interested us most because they have excellent web
skills as well as a good sense of how to make the best use of our website to
build our organization, and in Jack's case a background in marketing.

Two other applications were received. One of these candidates did not have
an interview because the application was incomplete and was received two
weeks after the stated deadline. By this time we were almost done with our
process with the other candidates and we did not think it wise to extend our
timeline. The other candidate, a pleasant person who is active in another
nonprofit group similar to CMN, did not seem to have the forward-looking web
vision that our leading candidates offered.

The four members of our committee agreed to recommend Jack to you for the
following reasons:

* He got well-acquainted with our web site in advance and immediately jumped
into analysis mode and generated observations and ideas.

* He is a strategic thinker with an strong background in marketing, and is
prepared to help us use the web to move CMN forward as an organization.

* He has a great sense of humor and would be fun to work with.

* He strikes us as detail oriented and a good writer and editor.

* His time seems not currently over-obligated and he says he would give us
more time than he's paid for. He responded immediately to emails during the
application process.

* He has worked in the past in the business world, but seems to be
interested in gravitating toward working with non-profits as a consultant.

(He is currently writing a novel and screenplays.)

We also felt Rick Vogel was a strong candidate. He has a full-time job with
the Commonwealth of Massachusetts, doing web work in the health care field,
as well as at least one other free-lance web client. He made good
observations about our current site and seems to be a team player & team
builder. His freelance client is an occupational therapy organization which

is similar to CMN in certain ways, so he is comfortable with the mix of
autonomy and having a board and others involved. We did not recommend Rick
because we thought he might be overcommitted (though one of his references
said this wasn't a problem) and also because we felt Jack had more of the
marketing mindset that would help us use the web as a tool to grow the
organization.

Attached is a document which contains resumes and job applications for both
Jack and Rick. We would like to finish this process and make an offer by
September 4, so we ask that you send us any thoughts or questions you may
have within that timetable. Because this is a BOD decision, we need to have
input from everyone by September 3. Please indicate whether you agree or
disagree with our recommendation to hire Jack.

Thanks,

Liz, Barb, Caroline, Pam
Hiring Committee

ood Original Message -----

From: Liz Buchanan

To: bod

Sent: Tuesday, September 02, 2008 9:35 AM
Subject: [bod] Jack accepts web job!

Hi all,

We have a new web site manager, Jack MacSwan. Thank you all for approving
this decision! He accepted the job this morning.

In the next few days, Jack will be talking with Barb and Caroline about the
nuts and bolts of the job. I've also made a plan to meet him next Monday for
coffee (we live two towns apart) so that he has one face to associate with
CMN. If any of you have any goals or thoughts you'd like me to convey, just
send me a message and I'll be glad to pass it on. I look forward to talking
with everyone further about our goals - as a board - for the web site at our
meeting in a couple of weeks.

Best,
Liz

CMN 2009 BUDGET WORKSHEET
Detail charts for the fund raising and online services line items are at the end.

2008 | 2008 2009

Budg | Est. PRO-

et Actual POSED
INCOME
Fundraising (Internal solicited) 10,159 10,276.50
Dividends 350 436.17 219
Donation Income (Sol. &
unsolicit.) 4,000 3,002.75
Grants (External) 0 0.00
Interest 550 29.87 25
Logo Merch Sales 0 0.00
Membership Income 18,700 | 20,655.00 21,000
Misc Income 50 21.05 50
Nat Conf 08 Income 47,095 |_ 26,328.18
Nat Conf 09 Income 0 0.00 24,500
Other Income 3,695 0.00
PIO!/Directory Sales, Ads 300 662.00 300
Region Activities 1,000 829.00 1,000
Teacher Institute 0 0.00 0
Unrealized Gains/Losses Q| -3,576.42 -1,500

Total Income 85,899 | 57,394.60
Income so far 45,594


2008 2009
2008 Est. PRO-
Budget | Actual POSED

EXPENSES

Bank Service Charges 1,000 1,085.73 1,000
Board Expenses 3,000 3,021.06 3,000
Bookkeeping Services 1,800 1,732.50 1,800
Directory Printouts 49 0.00 0
Fundraising Expenses 750 1,283.14 1,000
Graphic Design Misc 40 0.00 40
Insurance 1,535 1,333.00 1,400
Logo Merchandise 60 79.20 36
Magic Penny 08 1,000 591.83 0
Magic Penny 09 32 12.60 1,000
Magic Penny 10 0 0.00 32
Misc. Expenses 50 0.00 50
National Conference 08 40,227 | 22,915.33 0
National Conference 09 180 122.40 21,500
National Conference 10 36 41.40 630
National Conference 11 36 23.40 36
Office Space 2,400 2,400.00 2,400
Office Supplies 300 568.00 450
Online Services 4,905 5,357.70 8,190
Outreach/Marketing 150 130.00 150
PIO! Production & Distribution 5,810 4,901.87 5,800
PIO! Editor 3,000 1,500.00 3,000
Postage 1,200 908.96 1,200
Printing/Copying 30 125.00 60
Professional Services - CP 15,000 | _ 13,986.00 15,000
Region Activities Expense 1,150 891.49 1,000
Stock Account 10 0.00 10
Storage 1,015 1,092.00 1,128
Teacher Institute Expense 18 0.00 (0)
Telephone/Internet 1,000 901.48 1,000
Temp Staff 100 0.00 100
Total Expenses 85,883 | 65,113.89

Expenses so far 71,012

INCOME OVER EXPENSES O| -7,719.29


Online Services Detail for 09 Budget Draft

CP 90 hrs (1,620) + JM 180 hrs (2,700) + CF 60 hrs (1,800) + M3 282 -
Web site 6,777 | 300 + domain reg 75
E-mail
groups 1,080 | M3 360 + CP 40 hrs 720
Directory 324 | CP 324
MySpace 9|/CP.5hr=9
Total 8,190

The total 08 online services budget was 4,205. Here is where the’09 increase came
from:

240 Increased CP est. hrs. per ’08 actual & anticipated work '09
2,700 Added Jack
600 Increased Carl's est. hrs. closer to '08 actual & anticipated work ‘09
300 Add PayPal
75 Domain name registration; not paid/needed last yr.
3,915 Total increases

FUND RAISING DETAIL for 09 Budget
2008 2008 2009
BUDGE ACTUA BUDGE
SOURCE T L T
07-08 GAG 1,835 1,710 0
08-09 GAG 350 0
09-10 GAG 0 0
07 Fall FR Ltr 2,124 2,224 0
08 Spg FR Ltr 2,000 865
08 Fall FR Ltr 0 1,550 1,595
09 Spg FR Ltr e) ie}
Sil Auc 2,000 2,658
Totals 7,570 9,007


CMN 2009 BUDGET WORKSHEET
Detail charts for the fund raising and online services line items are at the end.

INCOME WORKSHEET
1st number for each item is 2008 estimated total. 2nd number is proposed 2009
amount. If no 2nd number, board needs to decide on one.

Fundraising (Internal solicited), 10,276.50,
Dividends, 436.17, 219

Donation Income (Sol. & unsolicit.), 3,002.75,
Grants (External), 0.00,

Interest, 29.87, 25

Logo Merch Sales, 0.00,

Membership Income, 20,655.00, 21,000
Misc Income, 21.05, 50

Nat Conf 08 Income, 26,328.18,

Nat Conf 09 Income, 0.00, 24,500

Other Income, 0.00,

PIO!/Directory Sales, Ads, 662.00, 300
Region Activities, 829.00, 1,000

Teacher Institute, 0.00, 0

Unrealized Gains/Losses, -3,576.42, -1,500
Total Income , 57,394.60,

EXPENSES WORKSHEET

Bank Service Charges, 1,085.73, 1,000
Board Expenses, 3,021.06, 3,000
Bookkeeping Services, 1,732.50, 1,800
Directory Printouts, 0.00, 0

Fundraising Expenses, 1,283.14, 1,000
Graphic Design Misc, 0.00, 40
Insurance, 1,333.00, 1,400

Logo Merchandise, 79.20, 36

Magic Penny 08, 591.83, 0

Magic Penny 09, 12.60, 1,000

Magic Penny 10, 0.00, 32

Misc. Expenses, 0.00, 50

National Conference 08, 22,915.33, 0
National Conference 09, 122.40, 21,500
National Conference 10, 41.40, 630
National Conference 11, 23.40, 36
Office Space, 2,400.00, 2,400

Office Supplies, 568.00, 450

Online Services, 5,357.70, 8,190
Outreach/Marketing, 130.00, 150

PIO! Production & Distribution, 4,901.87, 5,800
PIO! Editor, 1,500.00, 3,000

Postage, 908.96, 1,200

Printing/Copying, 125.00, 60
Professional Services - CP, 13,986.00, 15,000
Region Activities Expense, 891.49, 1,000
Stock Account, 0.00, 10

Storage, 1,092.00, 1,128

Teacher Institute Expense, 0.00, 0
Telephone/Internet, 901.48, 1,000

Temp Staff, 0.00, 100

Total Expenses, 65,113.89,

INCOME OVER EXPENSES, -7,719.29,
End 09 main budget worksheet. Details follow.

Online Services Detail for 09 Budget Draft
Web site, 6,777

E-mail groups, 1,080

Directory, 324

MySpace, 9

Total, 8,190

The total 08 online services budget was 4,205. Here is where the’09 increase came
from:

240 Increased CP est. hrs. per ’08 actual & anticipated work '09
2,700 Added Jack
600 Increased Carl's est. hrs. closer to '08 actual & anticipated work ‘09
300 Add PayPal
75 Domain name registration; not paid/needed last yr.
3,915 Total increases
End online services detail

FUND RAISING DETAIL for 09 Budget
1st number 2008 estimated actual, second number, if any, is 2009 budget
07-08 GAG, 1,710, 0

08-09 GAG, 0,

09-10 GAG, 0,

07 Fall FR Ltr, 2,224, 0

08 Spg FR Ltr, 865,

08 Fall FR Ltr, 1,550, 1,595

09 Spg FR Ltr, 0,

Sil Auc , 2,658,

Totals, 9,007,

End fund raising detail

2009 CMN Conference Update and Questions
from Marie Hopper for the 6/08 Board Meeting

* CMN has signed a contract and submitted a deposit to reserve the
YMCA Build Ridge Assembly in Black Mountain, North Carolina.
Conference dates are October 9, 10, and 11, 2009. The YMCA Blue
Ridge Assembly is located 20 minutes from the Asheville Regional
Airport. A recent check on the costs of flights to and from Asheville
discovered that it is more affordable to fly into Asheville than into
Charlotte, which is 2 to 2 1/2 hours away.

¢ The Lake Eden Arts Festival (LEAF) is also held in Black Mountain
and will take place Oct 15, 16, 17 - the weekend following the CMN
Conference. Elise Witt is working on a collaboration with LEAF to
explore CMN members participating in the “LEAF in the Schools”
outreach effort. She will also be discussing possible performance
opportunities for CMN members at LEAF. More information about
LEAF can be found at: www.theleaf.com. Elise will be in consultation
with the CMN Executive Committee about possible arrangements.

¢ This year, the American Orff-Schulwerk Association (AOSA) is
holding its annual conference in Charlotte NC in November. This
conference typically has a very strong pull for attendees from
adjoining states. I am planning to place an ad in the 08 AOSA
Program Book for the CMN 09 Conference. Musicare would like to
donate the cost for a 1/8 page ad ($195) or apply that amount toward
a larger ad. I will clear the ad copy with the CMN Executive
Committee.

*« CMN Progam Book for 09

QUESTION: I would like to hold a children’s art contest for the
cover design for the 09 Conference flyer and Program Book. This
could be done in one of two ways: nationally via our membership
spreading the word or locally within my county schools in NC. May I
have permission to do this?

*&*QUESTION: For 09, I would like to have an option for advertisers
in the program book: b/w or color with color charging a higher fee.
This would be a simple way to increase income from the program
book ads for CMN. Permission to do so?

This was a report crib sheet and wasn’t distributed, so shouldn’t be an attachment. It
might serve as a reference for minutes writing questions, though.

FUND RAISING PROJECTS 2009

PRE-CONFERENCE CONCERT

INCOME

Donations for comp tickets (6 donors) 242.00

On-site ticket purchases 252.00
Total Income 394.00

EXPENSES

All expenses were donated

Rick Hubbard donated cost of hall 0.00

Net 394.00

SPRING FUND RAISING LETTER
Sent as E-News special edition 6/17/09. Total received $125.00 from 5 donors.

SILENT AUCTION

Raised $1,105.00, considerably less than the 2 previous years. Chairs were handicapped
by being at a distance from the conference and not having the means to transport a
large volume of material.

KEYS TO SUCCESS

Launched at the national conference in October, with paper sent late October to those
who hadn’t pledged. In response, Sol Weber issued a challenge via the member e-mail
group: if $4,500 was raised by his birthday on December 26, he’d contribute $500. (Met
+) KTS featured in mid-November E-News.

808.00 Pd at 09 Conf (actual)

750.00 Pledges Pd 09

5,124.0 Sol Challenge pd 09 (inc. $1,000 1
0 donor)

1,255.0
0 Other

7,937.0
0 Total pd 09

600.00 Paid in 2010 a/o 2/24
8,537.00 Total received to date

Pledges not yet paid:
? Leslie Zak (conf)
50.00 Ruth Kohake (NYM event)
5.00 Laura Koulish (NYM event)

Board Decision to Move Forward with Holding the 2009 National Conference

----- Original Message -----

From: Pam Donkin

To: bod

Sent: Sunday, March 08, 2009 7:56 PM
Subject: [bod] We are in consensus

And with that, and Carole, assuming you found out the info you needed, counting you as
in consensus, the board is in consensus with moving forward with the conference at this
time.
Pam

Fri, 31 Jul 2009 21:06:15

-0700
Author: Pam Donkin <pam@pamdonkin.com>
Subject: 2010 Decision
Body: --Apple-Mail-77-209435692

Content-Transfer-Encoding: 7bit
Content-Type: text/plain;
charset=US-ASCII;
delsp=yes;
format=flowed

Bods

The decision for the location of the 2010 Conference,
by all of you,

is Presentation Center.

We will move forward with securing it now.

Thanks for your input.

Pam Donkin as Board liaison for 2010 Conference.

Pam Donkin

(original from Joanie > board 2/9/09) Proposal for addition to bylaws:
Article IV, Section 3:

E. Each nominee for the board of directors must receive at least 60% of the total

vote in order to be elected as a director. If there are more nominees than spaces

available, the candidates with the highest number of votes will be those chosen to
fill the available seats.

- | am in consensus, but am wondering how the 60% figure came up as opposed
to a simple majority or plurality.

Best, Patricia

(revised 2/10/09)
Proposal for addition to bylaws, Article IV, Section 3:

E. Each nominee for the board of directors must receive at least 51% of the
total vote of those voting in order to be elected as a director. If there are
more nominees than spaces available, the candidates with the highest
number of votes (amongst those who received at least 51% of the total vote)
will be those chosen to fill the available seats.

2/10/09

Patricia, not at all a fly in the ointment! You are bringing up good
points, so here's the background to my thinking that was spurred by numerous
conversations with Caroline over the years.

First of all Patricia, your math doesn't match my thinking but perhaps this
is how the math works out with the wording that | have, so let's see. In my
mind, if 100 people vote, each winning candidate needs to get at least 51%
of 100, ie 51 votes. Not sure where you came up with needing 153 votes?

Caroline and | had spoken about a hypothetical situation that ran something
like this (bear with me!). Say there are three available seats. Say 100
people vote. Say there are only three available candidates. Two people get
100 votes each. The third person, who nominated him/herself, gets only 5
votes, from him/herself and his/her close friends (not that that is the

point, who voted for them). So this is clearly not someone that a majority
of the voting population felt was an appropriate choice for the position of
board. Do they get on the board just by virtue of showing up and getting a
few votes? And by the fact that there is the additional seat?

Personally, in that situation, it makes more sense to me to have an empty

seat on the board rather than to have someone on the board who was not given
a clear vote of confidence. | think there does need to be some sort of

minimum that expresses a broad based show of confidence........

So help me out here!

Joanie

PS response, then conversation got stuck

On Apr 8, 2009, at 9:39 AM, Liz Buchanan wrote:
Hi execs,

I would like for our April newsletter to publicize the ECMMA (Early
Childhood Music and Movement Association) regional event in PA, which is
happening in late April. Their regional rep has given me assurance that
ECMMA will publicize our conference to their members. They have been very
friendly and I would like to encourage this relationship. Do you have any
problem with us publicizing their event?

Secondly, Lesley University is willing for us to hold our NE gathering there
again next March. In conjunction with that, I have been discussing with the
Lesley Creative Arts Division bringing in a Lesley graduate student to be an
intern for CMN. This person could do quite a bit of work for us for very

little money (if any). They have to fulfill 150 work hours, though some of

it can be research. I would be willing to supervise the work the person did

on the conference - if we got someone good who is a self-starter, I could
probably have her do much of what I did this past year, which was a lot of
work. But there are many other duties we could probably give to someone like
this - not just based in NE.

Is an internship something that would need to be approved by the board? Tell
me what I need to do next.

Thanks,
Liz

oo Original Message -----

From: Pam Donkin

To: Liz Buchanan

Ce: Frank M. Hernandez ; Joanie Calem ; Caroline Presnell
Sent: Wednesday, April 08, 2009 1:09 PM

Subject: Re: Two quick questions

Wow that is great re the intern. Yes it should go to the board in a formal proposal. I am
in support.

Also, Iam ok with the ECMMA arrangement, sounds good.

Pam

----- Original Message -----

From: Caroline Presnell

To: Pam Donkin ; Liz Buchanan

Cc: Frank M. Hernandez ; Joanie Calem
Sent: Wednesday, April 08, 2009 2:04 PM
Subject: Re: Two quick questions

These both sound good to me, too. My concern/advice is the same for both, which no
doubt you already have in mind: before action is taken or firm promises made (beyond
putting ECMMA in our April newsletter), get down in writing the expectations for both
parties. In the case of ECMMA it could be (in an informal e-mail?) something like what
we've done with LEAF--CMN will (list of ways we'll publicize them) and LEAF will (list of

ways they'll publicize and/or collaborate with CMN). In the case of the intern, you'd work
out the basic agreement and the proposal that comes to the Exec would include (for our
IRS file) a statement saying that the person will not be a CMN employee, or (if they're
going to be paid at all) that they will be an independent temp, or whatever. Anyway, the
school may have a standard form for their internship arrangements. It's great to be
developing new collaborations such as these.

Caroline

----- Original Message -----

From: Joanie Calem

To: Liz Buchanan ; Pam Donkin ; Frank M. Hernandez ; Caroline Presnell
Sent: Monday, April 13, 2009 11:09 AM

Subject: Re: Two quick questions

I like both of these ideas, and agree with Caroline that we just need to
make sure that expecations match.

Joanie Calem

2009 Elect Secretary

----- Original Message -----

From: Joanie Calem

To: bod

Sent: Tuesday, November 10, 2009 7:18 PM
Subject: [bod] Carole is our secretary!

Hi everyone,

Carole kept me on the phone last night to say that she will be our new secretary until the summer when
she needs to get busy planning her 10/10/10 wedding. So thank you Carole! And Anna, maybe you'll feel
ready by then (hope hope hope!) :-)

Caroline, do we need to do something formal with this, consensus?

Joanie Calem

----- Original Message -----
From: Caroline Presnell
To: bod

Sent: Tuesday, November 10, 2009 11:17 PM
Subject: [bod] Re: Carole is our secretary!

Yes, since we said we were "electing" a secretary, then we'd need a consensus check.

Original Message
From: Liz Buchanan
To: bod

Sent: Wednesday, November 11, 2009 8:50 AM
Subject: [bod] Re: Carole is our secretary!

This is great! I’m totally in consensus. Carole: Elizabeth Nutt, who joined Action Core at the conference, said she is
willing to do thank you letters. Her contact info should be in the conference materials. Perhaps she could do all the
remaining thank you’s for 2009 for all the many donations which I’m sure will come in during the next two months!!!!
Also, | am glad to take notes on meetings. It helps me remember what happened.

Cheers,

Liz

Original Message -----

From: purly gates

To: bod

Sent: Wednesday, November 11, 2009 10:13 AM
Subject: [bod] Re: Carole is our secretary!

iam in consensus with carole stepping in til summer.
purly

Original Message -----

From: Wiley Rankin

To: bod

Sent: Wednesday, November 11, 2009 10:47 AM
Subject: [bod] Re: Carole is our secretary!

| am in consensus

Original Message

From: Patricia Shih

To: bod

Sent: Wednesday, November 11, 2009 11:04 AM
Subject: [bod] Re: Carole is our secretary!

YES!
Best,

Patricia

Original Message -----

From: rank M.Hernandez

To: bod

Sent: Wednesday, November 11, 2009 11:27 AM
Subject: [bod] re: Carole is our secretary!

Thank you Carole,
I'm in consensus too.
Frank.

Original Message -----

From: Marci Bernstein (Appelbaum

To: bod

Sent: Wednesday, November 11, 2009 11:33 AM
Subject: [bod] re: Carole is our secretary!

Count me in! Yay, Carole!

--- Original Message -----

From: AnnaStange.com

To: bod

Sent: Wednesday, November 11, 2009 6:51 PM
Subject: [bod] re: Carole is our secretary!

I'm in consensus. -
Anna

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Wednesday, November 11, 2009 11:04 AM
Subject: [bod] Re: Carole is our secretary!

YES!

Best,

Patricia

: david2kind@comcast.net
To: Caroline Presnell ; bod@lists.cmnonline.org
Sent: Saturday, November 14, 2009 12:28 PM


Subject: Re: [bod] re: Carole is our secretary!

lam in consensus, too.

Consensus reached but not announced.

EXTENDING TERMS OF BOARD MEMBERS

4/15/09

Hi all,

As | pull together this year's ballot for our upcoming board election, Caroline informed me that though we
discussed this at the past board meeting, we hadn't formally moved to extend the terms of the board
members who have expressed willingness to stay on for an extra year, which we need to do to be in
accordance with the by-laws. So, please respond to me regarding the following!

Carole Peterson, Marci Appelbaum, and Patricia Shih have all expressed willingness to extend their board
terms for one more year, thereby remaining on the board until the fall board meeting of 2010. Please send
me your consensus asap.

Thanks everyone!
Joanie Calem

Original Message
From: Pam Donkin
To: bod

Sent: Wednesday, April 15, 2009 6:23 PM

Subject: [bod] Re: consensus needed re board members extending their terms

Iam in consensus
Pam

----- Original Message -----

From: Marci Appelbaum

To: bod

Sent: Wednesday, April 15, 2009 6:24 PM

Subject: [bod] Re: consensus needed re board members extending their terms

I'm in consensus.
Marci

----- Original Message -----

From: Liz Buchanan

To: bod

Sent: Wednesday, April 15, 2009 6:48 PM

Subject: [bod] Re: consensus needed re board members extending their terms

lam in consensus.
Liz

----- Original Message -----

From: purly gates

To: bod

Sent: Wednesday, April 15, 2009 6:48 PM

Subject: [bod] Re: consensus needed re board members extending their terms

iam in consensus.
purly

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Wednesday, April 15, 2009 6:54 PM

Subject: [bod] Re: consensus needed re board members extending their terms


Iam in consensus except for that Patricia Shih gal. She should be
impeached.

Best,
Patricia

Original Message

From: Mr. Billy
To: bod

Sent: Wednesday, April 15, 2009 7:32 PM
Subject: [bod] Re: consensus needed re board members extending their terms

I'm in consensus.
MB

----- Original Message -----

From: Erin Lee Kelly

To: bod

Sent: Wednesday, April 15, 2009 9:47 PM

Subject: [bod] RE: consensus needed re board members extending their terms

In consensus!
BE

----- Original Message -----

From: Terri Roben

To: bod

Sent: Wednesday, April 15, 2009 10:01 PM

Subject: [bod] RE: consensus needed re board members extending their terms

Iam in consensus.
Terri

----- Original Message -----

From: Macaronisp@aol.com

To: bod

Sent: Wednesday, April 15, 2009 11:48 PM

Subject: [bod] Re: consensus needed re board members extending their terms

| am in consensus.
Carole

----- Original Message -----

From: Wiley Rankin

To: bod

Sent: Friday, April 17, 2009 9:34 AM

Subject: [bod] RE: consensus needed re board members extending their terms

I’m in consensus. Thanks.
Wiley

----- Original Message -----

From: Steven Zelin

To: bod

Sent: Friday, April 17, 2009 10:10 AM

Subject: [bod] RE: consensus needed re board members extending their terms

I'm in consensus. Steven

Sent via BlackBerry by AT&T
wows nn nena cnn c nnn ence Begin part 2

----- Original Message -----

From: rank M.Hernandez

To: |

Sent: Wednesday, April 15, 2009 11:46 PM

Subject: [excomm] onsensus needed re board members extending their terms

Hi Joanie, Pam and Caroline,
Welcome back Joanie.

I had talked to Caroline about this issue and she said she'd have to think more about
this. Glad to see that you and her have been communicating.

I don't have a problem either way, but, I would have rather this come back to Exec.
Maybe I'm over reacting.

Frank.
PS. If we would have talked in Exec, I might have considered extending my term rather
than running for 3 additional years.

----- Original Message -----

From: rank M.Hernandez

To: bod

Sent: Wednesday, April 15, 2009 11:48 PM

Subject: [bod] re: consensus needed re board members extending their terms

In consensus,
Frank.

----- Original Message -----
Fro am Donkin

Sent: Wednesday, April 15, 2009 11:54 PM
Subject: [excomm] Re: onsensus needed re board members extending their terms

Frank

I don't think there is any reason that you could not still do that now.
Joanie?

Pam

----- Original Message -----

From: Caroline Presnell

To: ExComm

Sent: Thursday, April 16, 2009 2:07 PM

Subject: [excomm] Re: onsensus needed re board members extending their terms

Hello All,

| think this was my goof. Patricia, Erin Lee, Pam, and Carole are sure that they will not
want to continue after one year, but | thought you were not yet firm in that, Frank. | was
expressing my opinion to Joanie on what | thought would be the best approach

but neglected to say that she should check in with you, Frank. | apologize. As Pam said,
it's not too late to change the process.

Caroline

----- Original Message -----

From: Pam Donkin

To: ExComm

Sent: Thursday, April 16, 2009 2:16 PM

Subject: [excomm] Re: onsensus needed re board members extending their terms

Yes and to make sure this is clear too. I am going off the bod this yr

P

----- Original Message -----

From: Pam Donkin

To: ExComm

Sent: Thursday, April 16, 2009 2:17 PM

Subject: [excomm] Re: onsensus needed re board members extending their terms

Sorry I presses send too fast. I think we should do a new consensus check for frank.

----- Original Message -----

From: Joanie Calem

To: bod

Sent: Thursday, April 16, 2009 10:06 PM

Subject: [bod] whoops! one more consensus needed!

Hi everyone,

Frank had originally thought that he would be running for another three-year term, but due to a number of
factors that have popped up in his world recently, he feels more comfortable at this point extending his
term for just one more year.

So please send in your consensus regarding Frank's extension asap. Thanks!
Joanie Calem

----- Original Message -----

From: Pam Donkin

To: bod

Sent: Thursday, April 16, 2009 10:10 PM

Subject: [bod] Re: whoops! one more consensus needed!

Iam in consensus
Pam

----- Original Message -----

From: Marci Appelbaum

To: bod

Sent: Thursday, April 16, 2009 11:01 PM

Subject: [bod] RE: whoops! one more consensus needed!

I'm in consensus.
Marci

----- Original Message -----

From: Macaronisp@aol.com

To: bod

Sent: Friday, April 17, 2009 8:23 AM

Subject: [bod] Re: whoops! one more consensus needed!

In consensus.
Carole

----- Original Message -----
From: Erin Lee Kelly

To: bo
Sent: Friday, April 17, 2009 9:52 AM

Subject: [bod] RE: whoops! one more consensus needed!

I’m in consensus.
EL

Original Message -----
: Steven Zelin

Sent: Friday, April 17, 2009 10:10 AM
Subject: [bod] RE: consensus needed re board members extending their terms

I'm in consensus. Steven

----- Original Message -----

From: Liz Buchanan

To: bod

Sent: Friday, April 17, 2009 10:35 AM
Subject: [bod] Consensus on Frank

Ok by me.
Liz

----- Original Message -----

From: Wiley Rankin

To: bod

Sent: Friday, April 17, 2009 3:38 PM

Subject: [bod] RE: whoops! one more consensus needed!

Yes, | am in consensus.

Wiley

Original Message -----
: Terri Roben

Sent: Friday, April 17, 2009 11:01 PM
Subject: [bod] RE: whoops! one more consensus needed!

Iam in consensus.
Terri Roben

----- Original Message -----

From: purly gates

To: bod

Sent: Saturday, April 18, 2009 7:53 AM

Subject: [bod] Re: whoops! one more consensus needed!

in consensus.
purly

PROPOSAL FOR INTEREST GROUP ON SONG WRITING 2009

----- Original Message -----

From: Caroline Presnell

To: ExComm

Sent: Friday, November 13, 2009 9:14 PM
Subject: [excomm] Proposal from Monty

Dear Exec,

A few months back the board approved the idea that Marie Hopper would
start a pilot interest group about music with young children. The

thinking was, rather than trying to guess at how best to set groups

up, we would have her set one up and report back. Then we could

create any guidelines that would be needed for more groups to follow,
based on her experience.

However, Marie's conference chairmanship kept her from starting on it
right away, and now she is no longer interested in piloting an
interest group.

I would like to step up in her place and create a pilot group on
songwriting. I know at the conference there was a sheet put out
collecting interest group topics - I wrote down "songwriting" and
several other folks added their check marks to show interest.

I'd like to set up a new list-serve through our online services for

the songwriting group to use. (Or I can set one up myself
independently - whatever you think would work best.) Then I will use
the CMN list-serve and/or monthly newsletter to announce the pilot
group, and we'll go from there.

Does that sound good? Thanks!

Monty Harper

From: "Liz Buchanan" <lizwin@rcn.com>

To: "ExComm" <excomm@lists.cmnonline.org>
Subject: [excomm] Re: Proposal from Monty
Date: Saturday, November 14, 2009 6:51 AM

This is fine with me.

oo Original Message -----

From: Joanie Calem

To: ExComm

Sent: Saturday, November 14, 2009 7:06 PM
Subject: [excomm] Re: Proposal from Monty

me too
Joanie Calem

----- Original Message -----

From: Caroline Presnell

To: ExComm

Sent: Thursday, December 03, 2009 10:33 AM
Subject: [excomm] Interest Group

Execs,

You had before you Monty's proposal to start an interest group on song writing as an
equivalent to Marie Hopper's previously board-approved, but abandoned, group on early
childhood. All of you had agreed except Frank, and he gave his OK by telephone
yesterday.

Monty will be in touch with me about where to set up the list. | suggested to him that Liz
should be on the list and should be set up with moderator access to the administrative
functions. All of our lists have at least one other person besides me set up with access in
case a backup is needed.

Do we need to let the rest of the board know this is underway? They will, of course get
the all-member invitation.

Caroline

2009 Editor Search: Recommended Candidate

----- Original Message -----

From: Joanie Calem

To: bod

Cc: Nancy Silber

Sent: Tuesday, October 06, 2009 7:56 PM

Subject: [bod] potential editor for PIO! consensus needed!

Dear bod members!

After going through 8 applications for the position of PIO! editor, Caroline, Nancy Silber and | (the editor
search committee) conducted three phone interviews with the three candidates that looked the most
promising, and have decided on one, and we need board approval to offer him the job.

His name is Hassaun Ali Jones-Bey, from Alameda CA. He has been a professional editor and writer since
1984. He is a musician, currently studying to get his teaching degree in math and wants to explore the
math/music/learning connection. He has been a CMN member for about two years, having met Bonnie L in
CA. He comes very highly recommended. His writing is both very professional and clear, and reflects the
spirit of CMN in his general outlook on the world......

We all enjoyed reading the writing samples that he sent in.

We would like to be able to announce his hire at the Annual Meeting in NC if possible. If any of you would
like more info | can pass that on to you, but right now, because of the short time frame, | would like to ask
you to inform me by Thursday if anyone is NOT IN CONSENSUS.

| know that many of you are travelling, but please contact me if you have any questions!

Joanie Calem

Sing Along And Dance Along
jcalem@columbus.rr.com
www.joaniecalem.com

Authorization to Sign Application to File PIO! Trademark Continuation 2009

o---- Original Message -----

From: "Caroline Presnell" <office@cmnonline.or

To: "Frank Hernandez" <assistdirector@artsforallinc.org>,"Pam
Donkin" <pam@pamdonkin.com

Date sent: Mon, 6 Apr 2009 15:47:19 -0500

Subject: Trademark Action Needed

Hello Pam and Frank,

I'm addressing this to only the two of you because you're the
only ones active on the Executive Committee at the moment. We
need to file a legal paper for the continuation of the PIO!
trademark in the next week or so, like the one we did last spring
for the logo. I've attached a file from our attorney's office.

The reason I'm sending it is to get your OK to sign the sheet on
behalf of CMN. They don't ask for anyone in particular to sign,
but just to have the signer declare that she or he is authorized
to do so. The gist of the papers is that we say we have been
using the Pass It On! title ever since the trademark was granted
and want to continue having exclusive rights to it, and that we
appoint the attorneys named on the sheet to do the application
for us.

Caroline

----- Original Message -----

From: Frank M.Hernandez

To: Caroline Presnell ; assistdirector@artsforallinc.org ; pam@pamdonkin.com
Sent: Monday, April 06, 2009 3:55 PM

Subject: re: Trademark Action Needed

Go ahead and sign it please.
Thanks,
Frank.

----- Original Message -----

From: Pam Donkin

To: Caroline Presnell

Sent: Monday, April 06, 2009 4:48 PM
Subject: Re: Trademark Action Needed

Yes. Please sign Caroline.
Pam

Sent from my iPhone

AUTHORIZATION FOR A PAYPAL ACCOUNT

Sent to board members by e-mail 4/22/09 by Caroline Presnell—
Dear Board Members,

The board has previously expressed general approval for the use of PayPal on our Web
site, and now it’s time for the specific. Because this amounts to setting up a bank
account, we need legal-type authorization on record—not required by PayPal, but
prudent for an organization. This is especially important because non-board, non-officer
people will be accessing the account. Carl has been working on the 2009 conference
registration form, which is where we'll start, and I've been working on the account setup,
and we are on the verge of being ready to go live with online registration (this week?). |
haven’t put out a call for authorization before now because we needed to know what
options were available, which we were going to use, and how things fit together before |
could know how to word the proposal. Now it would be good to have the authorization in
place, so please respond ASAP with your expression of consensus or reservations on the
authorization statement below. This is not an after-the-fact, rubber stamp request; we
have not yet used the account, so anything about it could be changed, including closing
it and starting over. This is a business account, and | think it operates differently from
personal PayPal accounts some of you may have. For this type, anyone other than the
primary person who has access can utilize only those features assigned by the primary
person. So per the arrangement described in the authorization, Pam and | would be the
only ones with the capability of transferring funds out or initiating payments from the
PayPal account. Chris and Marie would have access only to the operations specified
here. These start-up arrangements can be amended as needed in the future. This
proposal has been approved by the Executive Committee.

Caroline

Authorization for a Paypal Account

The CMN National Coordinator, Caroline Presnell, is authorized to set up a PayPal account
under the CMN name and address to be used in conjunction with the CMN Web site. She
will have primary access to the account and all of its features. Board member Pamela
Donkin is also authorized to access all features of the account. The account will handle
only CMN funds. Incoming funds will be transferred to the CMN checking account. At no
time may any funds in or related to the account be combined with or diverted to an
individual’s personal account of any kind.

Christine Imhoff, the CMN bookkeeper, is authorized for password access to account
balance information and the downloadable transaction history. She will include account
information in her regular periodic reports.

During the period of registration-related activity for the CMN national conference
(approximately March through November), the conference chair is authorized for
password access to the following features: downloadable transaction history, cancel
payments or initiate PayPal refunds for online payments made by individuals, and
request PayPal-generated e-mail invoices sent to individuals as part of conference
registration.

----- Original Message -----
From: Liz Buchanan

To: bod
Sent: Thursday, April 23, 2009 6:49 AM
Subject: [bod] Re: PayPal Approval--Urgent

| am in consensus.

Liz

----- Original Message -----
From: Patricia Shih

To: bod

Sent: Thursday, April 23, 2009 6:55 AM
Subject: [bod] Re: PayPal Approval--Urgent

in consensus.

Patricia

----- Original Message --
From: Macaronisp@aol.com

To: bod

Sent: Thursday, April 23, 2009 7:09 AM
Subject: [bod] Re: PayPal Approval--Urgent

lam in consensus. One question. If Pam is going off the BOD in 6 months, would it be prudent to assign
that job to someone staying ON the BOD? Just asking.
Carole

----- Original Message -----

From: Terri Roben

To: bod

Sent: Thursday, April 23, 2009 7:57 AM
Subject: [bod] Re: PayPal Approval--Urgent

Iam in consensus.
Terri Roben

----- Original Message -----

From: purly gates

To: bod

Sent: Thursday, April 23, 2009 8:26 AM
Subject: [bod] Re: PayPal Approval--Urgent

Iam in consensus.
purly

----- Original Message -----

From: Steven Zelin

To: bod

Sent: Thursday, April 23, 2009 9:57 AM
Subject: [bod] Re: PayPal Approval--Urgent

I approve--Steven Zelin

Sent via BlackBerry by AT&T

Original Message
: Marci Appelbaum


Sent: Thursday, April 23, 2009 9:50 AM
Subject: [bod] RE: PayPal Approval--Urgent

I'm in consensus, though | am also curious about the protocol when Pam leaves the board.
Marci

----- Original Message -----
From: Wiley Rankin

To: bod
Sent: Thursday, April 23, 2009 10:36 AM
Subject: [bod] RE: PayPal Approval--Urgent

| am in consensus.
Wiley

----- Original Message -----

From: Caroline Presnell

To: bod

Sent: Thursday, April 23, 2009 11:20 AM
Subject: [bod] RE: PayPal Approval--Urgent

Re the questions about what happens when Pam leaves the board, the line in my note
" These start-up arrangements can be amended as needed in the future" was intended
to answer that question (among others). Does it?

Caroline

----- Original Message -----

From: Pam Donkin

To: bod

Sent: Thursday, April 23, 2009 11:27 AM
Subject: [bod] RE: PayPal Approval--Urgent

Seems the arrangements can be changed easily however does someone else want to be
named I'd alternatively we could say a bod member or former bod member and I could
continue it after going off. I don't mind doing so. It would keep me involved. But it's up
to you folks. I don't have to be the person.

Pam

Sent from my iPhone

----- Original Message --

Sent: Thursday, April 23, 2009 12:40 PM
Subject: [bod] RE: PayPal Approval--Urgent

In a message dated 4/23/09 11:28:34 A.M. Central Daylight Time, pam@pamdonkin.com writes:
| could continue it after going off

Excellent! That's even better!

Carole

----- Original Message -----
From: Erin Lee Kelly

To: bod
Sent: Thursday, April 23, 2009 12:58 PM
Subject: [bod] RE: PayPal Approval--Urgent


In consensus
Et,

----- Original Message -----

From: Wiley Rankin

To: bod

Sent: Thursday, April 23, 2009 2:54 PM
Subject: [bod] RE: PayPal Approval--Urgent

Yes, that'd be great if Pam is willing to continue.

Wiley

iginal Message -----
Mr. Billy

Sent: Friday, April 24, 2009 9:44 AM
Subject: [bod] RE: PayPal Approval--Urgent

Iam with the consensus

Consensus not announced, but assumed.

EVALUATION OF THE ROUND ROBIN RULES AND PROCESS, VERSION USED FOR THE 2008
CONFERENCE

There wasn’t time for the discussion during the May 2009 meeting, so the topic was
pursued by e-mail in the weeks following the meeting. Although a few people would
favor a few modifications, none was actually proposed for board action and no changes
were made to the 2008 version.

2007 National Conference Evaluation
9/07 BOARD MEETING FOLLOWUP CONFERENCE CALL 10/23/07, Raw Notes
Taken by Carole Peterson

A. Bod meeting on Thursday

1. Did it work?

2. Do we want to continue?
YES!

B. Conference Registration

1. Caroline how did it go since you had to be at the BOD meeting on Thurs?
No difference - just as crazy as ever. Needed more people to help, esp since anticipating
hip surgery in '08

C. Newcomer's Circle
Went well - large group - a little low-key - ask Sue R. to return in '08

D. Opening
Great.

E. Meals

1. consider adding children's meals?

2. Vegetarian safeguards
Definitely ask IL St. Beach for kids menu - will need lots of communication as
registrations come as to numbers. Food allergies should be on the registration form.
Better announcements or signage about veg. selections at meal times. Perhaps putting
VEG MEAL tickets in Conf folder for those who ordered them. Overall quality of food was
good in Albany - explore options to sit-down service.

F. Keynote

1. scheduling

2. BOD comments from list
Scheduling on Sat. nite not optimal, but overall reaction was positive. Eval. reaction
placed the Keynote 3rd after Workshops and RR as Conf. draw. Pick '08 by date and
location - committee can add to list of candidates based on that. Any candidate not
already on the list should be submitted to the BOD for approval. Suggested that we ask
Keynote to donate their time and we pick up expenses with the $1000 from the general
budget, including Caroline's billed time. Keynote committee should submit budget.

G. Round Robin

1. Did having three help? YES!

2. policy - committee formed Steven, Patricia, Tom, Monty, Pam, Liz, Ruth

3. BOD comments from list
Suggestions included having newcomers encouraged to perform Friday nite, having Sat.
afternoon be dedicated to kids and kid-friendly material, and Saturday nite for OT, adult
and political material
H. Magic Penny - policy review by Frank, Barbara and committee, and committee
needs to ask BOD for nominations

1. Timing - suggested that if in a hotel, NOT to schedule before Sun. lunch. Perhaps
Friday night, leaving the whole weekend to get to know the person. There should be a
"Magic Penny Salute" table up throughout the weekend, including photos, listening

station, sales, etc.

|. Workshops

1. Erin Lee report - Intro Wkshp Chairs Friday nite so presenters know who they are.
Clarify etiquette for types of workshops- presentations, songswaps, panels, etc. Include
a few workshops specificly for children - hands on. Reactions to this year's workshops
was excellent, despite set-up issues. Noted that Early Childhood workshops attracted
the largest numbers (35 - 45). Kudos to EL and M for having things organized early and
checking in with presenters re: needs, etc. Suggestion from a presenter that an
"introducer" be assigned to each workshop.

J. Closing

General feeling that it was too long, perhaps too much was included - newcomers,
oldcomers, peace/justice, singing, wrapping up, thank yous. Perhaps a written agenda -
plan - passed out would keep it on track, and let the attendees know it's not just a free-
for-all. Great to have Beth and Scott emcee. Be sure Closing Chairs announce that
anyone with suggestions for closing see them by 9 a.m. Sunday.

K. Misc Comments

- Free time - 2 hours is perhaps too much

- '08 schedule - Carole and Kathleen should bring to BOD's winter meeting.

- Everyone who steps up to the mic during the weekend should identify themselves by
name.

- Snack/sandwich station for kids?

- BOD liason for '08 will be solicited by Pam from the BOD

CMN BOD meeting - Thursday, October 7, 2010

The meeting was convened at 3:15 pm in Los Gatos, CA. In
attendance were Fran McKinney, Lisa Heintz, Scott Bierko, Katherine
Dines, Wiley Rankin, Caroline Presnell, Liz Buchanan, Joanie Calem,
Purly Gates, Anna Stange, David Heitler-Klevans

The meeting began with a song: Howjadoo.

II A Board elections - we have four new board members and four
people were re-elected. Many people did not vote. It was suggested
to use Survey Monkey or some online system to have an anonymous
ballot. Or perhaps a person’s CMN website password could enable
them to vote. TASK: Joanie will explore online voting options.

B The incoming directors were welcomed.

C The outgoing directors were recognized - Frank, Patricia, Marci,
and Carole, and Lisa H and Scott B agreed to write and thank the
outgoing members.

- Caroline - point of information unrelated - we have fewer than
400 memberships but each membership can represent more
than one person. TASK: Membership committee will calculate
member numbers.

D Exec Shadow - To be on exec, one must be on the board for one
year. No one has volunteered, but people are thinking about it.
Caroline will send everyone the presidential succession document.

E Regions coordinator - David H-K has agreed to continue in this
position.

F Action Core coordinator - we decided to ask Marci if she is
interested in continuing in this capacity. TASK; Joanie will ask her.V
G Secretary & minute taker - This person is not required, but the job
exists to attend to board minutes. Also keep track of thank you notes.
Someone needs to keep track of decisions made by email - these need
to be done and attached to minutes (could be done by national
coordinator). Anna is willing to do this. Anna: Job description says
the following: There is no legal requirement for this, but if the board
chooses to appoint one, the tasks are 1) Making sure notes are sent
promptly to NC for minutes & keep track of board decisions made by
email and make sure these are added to official board minutes by NC
2) check on thank you notes and send them out 3) sign official papers
as directed by the board Everyone is in consensus on this decision.
Appointing of this person should take place at winter meeting along
with other officers (even though it’s not officially an officer).

H Set future meetings - Our next meeting will be a date in late
February or early March. TASK: Joanie will send a chart for people to
indicate their available dates. This will be done for both Winter &
Spring meetings.

I Advisory Board - Liz Buchanan is coordinating and will continue to
do so. We will try to coordinate lunch next year with Ad Board.

J Mission Report - Scott Bierko. Proposes mission statement from
the committee:

The Children’s Music Network celebrates the positive power of music
in the lives of children by sharing songs, exchanging ideas and
creating community.

The board is in consensus.

We agreed it will be placed on the top of PIO! page in bold with
heading Mission Statement. Also put on home page of the web site
and in the brochure. Talk with Carl & Jack about where the mission
statement goes - board feels it needs to be at the top of the page.
Discussed making small revisions in the brochure and reprinting.
TASK: David could check on printing price with Vista Print once we
get the specs. Replace front writing with new mission statement and
add new info on back for the new National Coordinator. Caroline said
her brother may be able to make the changes.

K Establish a marketing committee - Joanie proposes a specific
marketing committee. This committee would pursue free advertising
and work on ways to get CMN’s name out. Katherine proposes
looking into actual ads on our website. Board is in consensus on this.
Members of marketing committee: Joanie Calem, Katherine Dines, Liz
Buchanan, Liz Benjamin. We will also recruit non board members.
(Announce at annual meeting.)

K1 Policy for reciprocal links - procedure for web link exchanges.
Current procedure is that request is forwarded to Jack MacSwan,
webmaster. He makes a determination. We need some criteria.
Caroline has a list of criteria. Anna does not want Jack, who is paid,
to be spending time on this. So it will Liz Buchanan and Liz will
parcel out the task of evaluating requests for reciprocal links. TASK:
Caroline will send criteria to marketing committee. David also
requests that we periodically check the links that are on the website
now.

K2 - BAM radio and Music with Mar. This proposal has been send to
the BOD by Joanie to get a free radio link with BAM radio to Mar
Harman’s show. Concern is that originally they asked for money.

Another concern is that it’s a bit of a promotion for a particular CMN
member. It appears CMN is endorsing what she is saying. Concern
is that other CMN members have done radio programs and they are
not getting the benefit of this link. We have established that we do
not want it to be called “The CMN radio link” that specifically goes to
Mar’s show.

Alternative is that we can offer a link to BAM radio on our links page,
and that we then get some mention on their web page. This idea is
going to be turned over to marketing committee for how to develop
these kinds of links. Marketing will explore a reciprocal link with
BAM but not Mar’s show in particular. Purly thinks it is an idea that
has potential. Wiley suggests we thank Mar for proposing this, but
that we need to explore the idea further.

L Need a new treasurer for CMN - we need input on how to get
someone who can do this job. TASK: Purly and Anna will ask Candy
Heitner’s husband Bill Heitner.

M National Coordinator Search & Transition - Liz reported on
coordinator Hiring Committee’s progress and the transition from
Caroline to the new person. The Board met in executive decision to
consider this.

Liz Benjamin makes a proposal that the National Coordinator be
called the “Central Coordinator” and saying we have an Annual
Conference rather than “National Conference.” People like
“International.” Instead people like “Administrative Coordinator.”
And “Annual International Conference”

Everyone agrees to Admin. Coordinator, and “International
conference.”

N Magic Penny Committee report - committee is currently Jenny
Heitler-Klevans, Joanie, Tom Pease and Frank Hernandez, who is
departing. Joanie asks that we accept Jenny as the head of the Magic
Penny Committee. Our 2011 MP recipient has been decided by the
BOD but is not being disclosed until early 2011. Task: Brainstorm
idea for putting new members on this committee. BOD is also asked
for names of people to be added to list of possible recipients of the
Magic Penny. Also we should let CMN members know they can send
in suggestions for MP.

III Central Office Report - Caroline is trying to move forward on tasks
related to transition but has been very busy with other things. Susan
Salidor has helped with filing a couple of times and Anna should be
thanked for storing Pass It On!

VII Pass It On

Editor’s report from Hassaun Ali Jones-Bey. He is very pleased that
the issues are now caught up and on time. Team is working well
together. Major concern going forward about content. Providing
content is a challenge because we do not have columnists right now.
Need to be on time with next issue. He wants to start connecting with
people and getting copy and having regular sources of it.

Board asks Hassaun to speak about PIO at the annual meeting.

Lisa suggests different categories and ask people if they can write
about a particular category of children’s music, or have deputy editors
who recruit writers for those categories. Someone suggests that
people from other organizations write for PIO, Caroline mentions it
would be a change to have non-members write for PIO. Others say
make a reciprocal arrangement.

Hassaun would like to do a mission statement for the magazine - how
it supports the Children’s Music Network, and how it supports the
field of children’s music as a professional journal. Most other journals
are related to music and education.

Patricia asked about classified ads for PIO.

Wiley - could we have google ads on PIO?

David: We’re not one trade - dif people with different pursuits within
children’s music.

Katherine: That is a strength - different aspects of the field
represented.

B Continue with online issues - we don’t have a choice. Anna: we
must have the option to have the paper copy - she appreciates having
it. Board is in consensus that we will continue to do PIO online and
offer a printed edition for those who cannot read the issue online. Say
to membership that we’re exploring new ways to make it an even
richer online resource. Patricia: We can be global in reach with an
online journal.

C Format changes to magazine - these need to be recommended to
the BOD. Hassaun will investigate and discuss with Jan, the graphic
designer. Wiley likes idea of putting video into PIO. This was
discussed.

D EBSCO - The board discussed this database proposal, and Anna
proposed that we move forward with our attorney to pursue and
explore the options for contracts for PIO to be published by EBSCO,
an academic database. This will come back to the board again for
proposal. Board is in consensus.


BOD meeting Friday 10/8/10
VIII 2010 Conference Report
A Chair’s report

Liz Hannan, conference chair, delivered her conference chair report.
Liz also credited Mara Beckerman with being the equivalent of a co-
chair. Caroline credited Anna with also being co-chair equivalent. Liz
thanked Caroline and Anna for also providing guidance and making
the whole thing happen. She was grateful that CMN has policies and
goals for running these events.

Publicity was tough to get done. She put out a lot of flyers.

Liz has been talking regularly already with Sammie Haynes, co-chair
for next year.

The guidelines for the chairs are online and are updated every year.

Registration: 71 for weekend, 9 for Saturday - we will probably break
even but have to negotiate with them to have $2,000 taken away from
the contracted amount owed.

Joanie: Membership committee should be working earlier to get more
people to come to the conference. Brainstorming needs to be done
on how to get the word out better to prospective members and
conference attendees. Upon reflection, Joanie says the Marketing
Committee should be working on this.

Liz H. says that board members should post more to the e-list to let
membership know how great the conference is.

Mara B.: Teachers were excited to come, but the day price was too
high. For newcomers, we should have done a reduction (something
like $50 for one day).

Joanie: Orff and Kodaly do a first-time attendee rate. Should be for
anyone who is coming in as a new person.

Board would like to know the numbers for the conference ahead of
time. This progress should be reported to the board early.

Economy is also a factor. This may be the reality for several years to
come. And it is expensive for a majority of the membership to get

here. Joanie: We need to revise the expectation that the conference
will be an income booster for CMN.

Discussion of fee structure - early vs. late fees. David: PMN model
might be considered. If we had a housing coordinator every time so
that people could stay with hosts in the area, that might be viable for
attracting more people at lower cost. It’s possible that another model
should be considered - Task: David will come up with some different
scenarios for conference housing in time for the winter meeting and
Anna will assist.

Mara B: Was disappointed that we didn’t get more applicants to lead
workshops. Some of the people she was eager to bring in couldn’t
come due to finances.

A reminder that we have now put in place a policy that co-chairs can
both be comped for the conference.

B Opening - 45 minutes - Joanie has done plan for it.

C Closing - David is in charge and will pull in a few people to do
things during this segment. Includes short presentation from next
year’s chairs.

D Keys to Success - using all of the same materials as last year, but a
new keyboard “2010-11” keyboard will be used. It ends in July 2011.
It should be constantly held in the assembly room. This will be
mentioned during the Friday Round Robin & several times during the
rest of the conference. Katherine and Lisa will do a letter to follow-
up to membership.

E Magic Penny - Budget for MP is $1,000 tops. That covers the
award, transportation, costs for recipient, 5 guests for lunch. The
award is a tapestry made by a friend of Tom Pease. Ceremony is
being run by Jenny and Jackie Breger.

F Reps meeting - Reps will meet their regions for breakfast, and
coordinators will sit together at lunch. Scott will announce in the
opening.

G Annual meeting - Sing “Open the Circle” will open the meeting.
Fundraising/Finances, Membership, PIO, Marketing, Mission
Statement, Action Core. Next year’s conference. All Board members
will be standing in front.

J Online workshop handouts - will be coordinated by Mara
Beckerman. Board is in consensus on this. Announce to non-
conference attendees this will be available. Remind the workshop
coordinators next year that we will want to announce this and post the
hand-outs in advance. We need to figure out the copyright issue on
this for next year.

K Recording of conference. Video recording for website/youtube.
Permission should be given in future when people register for the
conference. For this year, we will ask people to opt out of being
recorded. Sound recording will be discussed in depth at winter
meeting. Task: Scott B will be in charge of making a proposal for this
effort.

Anna suggests goal of $10,000 for the keys campaign through July 1.
It may need to be higher. We must raise $6,400 by end of December,
2010.

D1 Keys to Success successor - Carole Peterson will continue as
chair and would like co-coordinator.

Silent Auction - Susan Salidor not here. Patricia has taken on Silent
Auction.

Keynote for next year - Send out forms right away after the
conference - should go in the newsletter and be online. Deadline is
normally December 1 to allow the committee to do its work. Patricia
will continue with this committee and probably will be chair.

X Future conferences

A Fran Friedman - 2011 conference. Will be at the Resort and
Conference Center at Hyannis. $254 per person is the cost we need
to pay them. We need 60 rooms in order to make our contract. We
need to clarify the number we will fill.

The chairs need to get volunteers to work with them. Publicity,
Workshops, Transportation, Child Care, Sponsors. Liz Buchanan will
be the board liaison.

Katherine: Question about whether Round Robin could be opened to
public for one of the nights. Could be a fundraising idea.

IV Membership

Membership numbers are very low - 368 as of this conference.
Membership committee has been phoning lapse members. Scott did a
script. A senior category was added to low income/student of $35.

Our goal is to get 50 new members by January. Despite efforts to get
new members, we are losing members at a faster rate than we are
gaining them.

It is easy to disregard an email - so we need to have paper mail on
asking lapsed members to rejoin. We agreed to re-start paper mail to
ask people to rejoin (first notice). Email a reminder. Put third one on
paper.

Discussion of membership income and dues as well as membership
committee activities. Anna has been sending out a package to the
new members including a copy of All Songs issue of PIO. She has

received a few emails back from people thanking her.

Recommendations for greater benefits for corporate members.
Featured corporate member needs to come out of membership
committee. Marketing committee will look into this. We need a
corporate member person among the membership who can work on
this.

Regional Rep activities - there was a conference call recently with
regional reps. Different ways to build regions were discussed,
especially giving people a variety of opportunities to be involved in
CMN. Goal is to have 3 conference calls a year. Other main thing is
reinvigorating regional reps email list.

There is a goal of having a fundraising concert in each region every
year.

V Finances

Our finances are in a troubling but not dire situation. We are in the
same situation we’re in every year at this time. We have the least
information because so much is in flux. We need to change our tax
year and perhaps we can work on it with our incoming treasurer.

Anna announced we have a new treasurer, Bill Heitner.

VI Fundraising

$4,542 taken in from 51 donors this year plus additional amount taken
in early winter for Keys to Success ($707) which is counted on this
year’s budget year. This is solicited money from members and outside

Donations - things we haven’t solicited - donations to scholarship
fund, donations to Anna’s walk. $3,500 budgeted and $1,880 has
been taken in. Conference scholarships are funded by unused funds
from last year, plus donations from last year to fund. We have
depleted all our scholarships for ’09 and almost completely for ’10.
Membership scholarships always have a surplus. People can pay
small amounts and remainder is paid by the member scholarship fund.

We have about $2,000 in member scholarships available. We should
be encouraging people to use these funds rather than dropping their
membership due to financial circumstances.

Wiley reported on fundraising

Concerts - CA concert had some momentum going into it. Banana
Slug concert couldn’t be held due to a contract requirement on them.
Wiley had to produce the concert - Dennis Ronberg got Linden Tree to
host the event. This year we had free venue and Wiley paid for the
talent. Wiley’s friend Daffy Dave did the concert. The concert needs
to have a draw. David Perry did the flyer for the concert. Wiley
submitted a model for success so that other regions can follow this
model and get regions each to hold one concert per year. Linden
Tree would like to do a similar event next year.

$175 was raised for gift tickets to low-income families. 58 people
attended the concert and total was raised of $630. Tickets were given
to families recommended by low-income schools. It would have been
nice to partner with some schools. Purly pointed out that gift tickets
could be given to radio stations.

Any event that CMN holds is covered by our liability policy.
Overall FR Committee report

Grants - We need Reach Out to Children. This would be something
we could get grants for. We need to identify the needs that we will
apply for grants for. Marketing committee will look into this.
Katherine Dines is willing to help with this. New Administrative
Coordinator can forward grant info to Katherine. She will float with
marketing committee ideas about that. Fran McKinney and Lisa
Heintz can also work on this (with her mom).

Board is in consensus with moving grants committee from fundraising
to marketing.

Scott: By next year, can we identify 3 potential grants that we can
apply for?

We need to replace Patricia Shih as fundraising co-chair (and for
Wiley for a year from now). Anna Stange volunteered for this.

Anna is willing be chair of subcommittee for concerts & events. Anna,
Patricia and Wiley will work on a template for the events. Wiley will
research ROC.

Endowment info needs to be on the website. Anna would like to
consult about when the letter goes out. Send out between
Thanksgiving & Christmas or immediately after new year. And also
send after membership is renewed. Katherine Dines will do the fall
fundraising letter. Frank H. may be able to send this letter. Task:
Joanie will ask Frank.

Timeline of Fundraising projects;

1 - Fall Fundraising/Keys to Success - Katherine will write letter and
have it ready to go by Nov. 1. This supplants the keys letter being
done by Lisa and Katherine.

2 - Anna will talk to Sol regarding a fall FR challenge.

3 - Endowment letter - TBD with Anna

X Future National Conferences

A 2011 - New England

B 2012 - Lisa Heintz is willing to co-chair with Carole P. at Zion. We
will work toward making this happen.

C 2013 - California - location? Chair? - check on Petaluma. Joanie
will contact Petaluma. Find a chair during this event.

D 2014 - East Coast - potential David/Jenny and Bierko effort

E Children Involvement in Conferences

Discussion of past proposals to bring children in as performers at the
conference. This is going to be sent to the marketing committee.

Katherine brings up idea of partnering with a school to do some kind
of concert/conference involvement.

XI New Business -

Wiley needs Reach Out to Children history. He is willing to be ROC
coordinator to do free concerts and music events for the community.


MINUTES OF THE CHILDREN’S MUSIC NETWORK BOARD MEETING October
13 and 15, 2000

Present 10/13/00: Members Joanne Hammil, Susan Keniston, Phil Hoose, Lisa
Atkinson, Tom Pease, Ruth Pelham, Jenny Heitler-Klevans, Sally Rogers, Scott Bierko,
Susan Hopkins, Barbara Tilsen, Barbara Wright, Bonnie Lockhart, Sarah Pirtle; National
Coordinator Caroline Presnell (left at 3 o’clock)

Note: Topics are in their order on the printed agenda, so some are a bit out of their sequence in the
discussions.

I. Opening
The meeting opened with singing “We've Been Waiting for You” followed by a personal
check-in go-around.

ll. Meeting Preparation
Meeting tasks were assigned and all agreed upon the organization goals to be
addressed at this meeting, as outlined by Bonnie:
vy Connect each board member to a committee or task group working on our
strategic goals: Build financial stability, Strengthen membership, and Build CMN
leadership.
vy Make decisions about the 2001 national gathering site and committees.
Y¥ Begin involving members in strategic goal achievment.

lll. State of the Organization—where we are now

(1) Bonnie reported that work toward the strategic goals is progressing; more things
are getting done and more people are involved in the doing. Our several newest
board members are active and taking responsibilities. The new income strategies are
being developed and implemented.

Bonnie then raised the issue of the presidency, since she will be stepping down in
February as planned. Between now and then she will write up a job description for
that office, defining the various tasks and aspects as discrete pieces insofar as
possible, so that they might be shared among several people. There was discussion
about keeping the position more definable, doable, and not a burn-out job. This is
expected to become more possible as more board members take on leadership tasks.
Scott and Bonnie are strategizing about systems to bring new leadership forward,
including how to fill the office of president. Scott said he would like to see a
nomination and succession process set up for this.

(2) In the interest of time, Caroline did not give a verbal report, but distributed a
written one and invited members to discuss any questions after the meeting.
(Attachment 1)

IV. Gathering 2000

(1) Gathering Chair’s Report—

Barbara Wright gave a brief overall report on how things are going and discussed
some specific aspects board members should be aware of or needing their
participation.

(2) Annual Meeting—

The group planned the agenda and format of the annual meeting to be held the next
day. Bonnie had given some thought to how to engage attending members and give
them a stronger feeling of participation and ownership, and this approach was
enthusistically adopted. The format included a presentation on how CMN is funded
and how the board is chosen, as well as discussions in small groups led by board
members around these questions:

3 ways to increase and stabilize CMN’s income (Bonnie)

3 important traditions or activities we should preserve (Joanne)
3 ways to increase CMN membership (Ruth, Barbara W.)

3 changes I'd like to see in CMN (Susan H.)

3 ways to increase member participation (Scott)

3 ways to more fully realize mission (Sally)

3 questions | have about CMN (Jenny)

SAAN KKK

The goal was to end with three clear ideas from each area around which to form part
of the agenda for the February board meeting.

(Also see #1X (1) )

V. Finance Report

This was postponed until the February 2001 meeting since finances seem to be in
good shape generally and since year-end figures that include the national gathering
profit or loss will give a clearer basis for analysis.

VI. Gathering 2001 and Beyond

(1) Site—

The Executive Committee has looked into the possibilities for leadership and locations
in various regions, but lacking commitments, tentatively booked Walker Creek Ranch
in Petaluma, California, for October 12-14, 2001, so as to have a proposal for action at
this meeting. The board confirmed the date and site.

(2) Coordinator—

Bonnie has talked to several people who declined and one who might consider it under
certain conditions. A plan was made to post sign-up sheets on the walls this weekend
to enlist wider participation in the work of putting together the gathering. (See
Attachment 2 for a list of board volunteers for next year’s committees.) Barbara
Wright said she might be willing to assist organizing next year (but not chair).

(3) Beyond—

Not for the first time, there was discussion about developing a three-year projection of
gathering sites and coordinators so that planning for the long term can be more
deliberate and there will be time to develop new locations and leaders.

A well-developed “Gathering Book,” with clear descriptions of policies, processes,
tasks, and calendar can be a good resource to undergird this approach. Barbara

Wright will ask each chair from this year to write up what the committee did. She and
Caroline will

edit it into a guidebook. Barbara Tilsen displayed her report already completed—a
handbook for the publicity committee. The group suggested that the handbook should
include a graphic of the gathering committee structure and should outline how
organizers who are not part of the board work with the board on the gathering. It
should also specify that the “Program Committee” (opening and closing) should be
selected from among board members.

Barbara W. expressed the opinion that we should work toward having a paid organizer,
possibly a professional.

Scott Kepnes has agreed to be the gathering chair for 2002. (Also see #XIl.)

VII. Income Strategies Reports

(1) CMN Logo Merchandise/Products: Joanne

We have a five-product line that includes totes, T-shirts, postcards, kazoos, and iron-
on transfers. We need to sell half to break even. Since a substantial part of the cost
was in design and set-up, additional runs will cost less per piece. An additional,
important reason for developing these items is to increase visibility.

Tom and Joanne agreed to track sales and organize inventory during this weekend. A
discussion of a system for managing unsold stock was tabled until Sunday’s board
meeting. (See #XI-3.) Bonnie will write a thank you note to Jan Graves for her work
on the products and logo as well as on the Sing Out! ad.

(2) Grants—

(Part of this discussion took place later, after lunch.) With regard to the Dodge
Foundation grant application in process, Phil reported that Lisa Garrison has
transferred to a different job at Dodge and will not be able to fulfill the advisory role in
the manner anticipated, although she will still assist as she can. Also, the deadlines
and granting timetable are different than first thought. Any award would likely be
made in March 2001. Phil will reassess per the new information and will redraft the
proposal. He invited further input from board members for the redraft and will take
into account the group’s suggestion that educational aspects of our work be
emphasized, since the proposal will probably be assessed in that section of the
foundation. Phil received the board’s gratitude for the work he has done with this
project so far.

(3) Give a Gift—

The 1999 campaign was very successful, according to Ruth, bringing in about a
hundred memberships and generating over $3000. This year’s campaign will be
initiated at this gathering. Ruth had prepared informational signs to be posted, a
notice for attendee packets, and forms to hand out at the presentation she will
facilitate after the Magic Penny award. There was discussion of some people’s
perception that too many pitches for money happen during the weekend. Ruth sees it
as—and will present this program as—more a matter of sharing the benefits of CMN
and increasing membership than of fund raising. There will be a followup mailing to
the whole membership. Scott will help Ruth create the letter.

(4) Other Gathering Income Projects—
This was tabled without discussion.

(5 & 6) Zucek Letter and Communicating with the Membership (about
income)—

These two topics intertwined in discussion. The board had received a letter from
member Lois Zucek objecting to the recent yearly campaigns to raise funding for
various aspects of organization need such as an executive director and a paid Pass /t
On! editor. She felt it would be more honest and more effective to raise dues to a
level where such appeals would be unnecessary, perhaps creating stepped
membership categories.

Most of the alternatives she raised are already in place (e.g., tiered membership
levels), and member fees are deliberately kept low to encourage an inclusive
membership body, but Lois’s apparent ignorance of this raised the issue of
communicating with members about finances. In addition, the board recognized that
she may not be the only one with this viewpoint on approaches to funding. It was
agreed that there is a need to communicate that some of the campaigns—for
example, this year’s C to C—are necessary short-term means, and that we are trying
to develop more long-term, stable funding mechanisms.

It was agreed to reassess the current membership fee schedule. Scott will organize
information about what’s in place and about past discussions and will circulate it to
the board with his suggestions about possible revision and next steps. The goal is to
make a decision as soon as possible—not waiting for the February board meeting—so
that the brochure can be finalized. Also, Scott will talk directly with Lois Zucek to
respond to her concerns.

As a matter of clarification, the group agreed that yearly fund raising campaigns will
continue, but that the goal is to be able to stop using them to raise operating funds.

(7) Later in the day, it was agreed that income strategies should be an agenda item
at the February meeting.

VIII. Board Operations

(1) Future Meetings—

The next meeting will be February 3-4, 2001, at Sally Rogers’ house in Connecticut.
The nearest airports are Hartford and Providence, with Providence cheaper in most
cases. This decision was reached after the board affirmed Bonnie’s opinion that the
meetings should be kept on the east coast for now. By previous board action, there is
already in place a system with limited funds for assisting west coast board members
with travel expenses. It was decided to allocate $500 per meeting for non-east coast
members and to set up an application process for accessing the funds. Susan Hopkins
will help Bonnie develop a process and draft an explanatory letter to the board. It was
pointed out that individuals with the means might consider acting as travel-expense
sponsors, too.

(2) Board Term Expirations—

Those with terms expiring November 15, 2000, are Lisa Atkinson, Joanne Hammil, Phil
Hoose, Bonnie Lockhart, and Susan Hopkins. When asked, all stated that they were
willing to continue on the board. A formal vote was taken and all were reelected
unanimously for another term ending November 1, 2003. (Procedural point: all board
members with expiring terms left the room for the vote.)

(3) Bylaws Change—
Article IV, Section 2B reads:
There shall be one Director designated as Regional Coordinator.

To reconcile the bylaws with practice, the following substitution was approved
unanimously, board members having been notified about the proposed change ahead
of the meeting:

At least one Director shall be designated as Regional coordinator; two or more may be
designated to share the duties.

IX. Strengthening Membership/Building Influence

(1) Board of Directors—

This discussion focused on how to bring new members onto the board and how to
communicate with the general membership about board service and functions. It was
suggested that the February agenda include a discussion of how to recruit new people.
It was pointed out that this had been discussed at the last board meeting in the
context of leadership development and bringing people into various levels of
responsibility within the organization. Joanne reminded the group that there is a list of
people who had been invited to the board in the past and had declined, but who
indicated that they might serve later. She suggested that some of these be contacted
again. It was also agreed to do a brief explanation of board membership and
functioning at this annual meeting

(2) Regions—

(a) Spotlight on a Region: Jenny reported that the Mid-Atlantic region will hold a
regional gathering in March that will be the first one to be spotlighted under the new
program. Focus of attention will be promoted through an article and full-page notice
in the winter Pass /t On!, on the Web site, and via mailings to members inside and
outside the region. Unfortunately, the New England region, not knowing about this,
had set their gathering for the same date, so New York Metro region members will
receive particular invitational attention. These publicity mechanisms were suggested:

v¥ Radio PSAs

v Identifying a compatible group such as the Friends’ Council on Education;
inviting someone from that group to be a panelist; and targeting outreach to
that group

A local children’s radio show whose host is a CMN member

Personal followup to invite persons in other regions

Notifying Terry Gross at Philadelphia NPR

NEN

In addition, the group urged organizers to try to identify some feature that would be a
draw, such as a tie-in to an exciting community event.

In the future when choosing a region for the spotlight, consideration should be given
to what is special about the region and how the gathering can be scheduled to
coordinate with other events in the area.

(b) New Regions—

Bonnie reported that members in a segment of the Midwest region recently voted by
mail ballot to separate into a new Great Lakes region and have requested board
recognition. On the same ballot, Noah Budin and Leslie Zak were elected regional co-
representatives. The board approved the new region. Its makeup is as follows:
Indiana, Ohio, Michigan (except for ZIPs 498-499), Pennsylvania ZIPs 150-165
(Pittsburgh area), and New York ZIPs 147 (in the SW corner) and 140-143 (Buffalo
area).

Ruth suggested that upstate New York/mid-Hudson consider becoming a separate
region. [Later note: Several members from that area met at the gathering to explore
the question.]

It was noted that mail ballots should include the statement, “Failure to return a ballot
will be interpreted as a default yes vote.”

(2) Internet Services—

Barbara Tilsen, Internet Services Chair and Web Site Manager, outlined the current
state of the site and plans for upcoming new and enhanced features. Barbara was
given great thanks. Barbara, Caroline, Jan Graves, Monty Harper, and Carl Foote have
all helped with site development.

Since Carl is a volunteer and his current work load has interfered with and seriously
delayed his attending to the periodic update scheduled for late summer, Barbara was
empowered to take action to effect an update as soon as possible. If Carl is unable to
provide the needed service in a timely way, she will try to identify a volunteer who can
commit to monthly updates; or, if a volunteer is not found, seek a paid person and a
source of payment. The desire is to begin posting songs on the site once more of the
basics are in place and updates are occurring regularly. It was affirmed that a
developed and functioning Web site is a high priority. Barbara and the Executive
Committee committed to getting the process and service resolved before the February
meeting.

Barbara also noted that the member e-mail group is at the launching point. Lisa
Harper has agreed to act as the list moderator.

(3) Brochure—

Ruth reported that most of the text is written. Since the original design has been
changed to show the membership information on a loose insert, there is now space to
add a panel of quotes. The gathering closing could be one source of quotes, and Ruth
invited others to take on the task of gathering them. It was decided to accept Jerry
Presnell’s offer to do the graphic design at low cost. Ruth was asked to get the
material to him by November 1 without delaying to produce more copy so he can get
an overview of what is needed. The budget allotment is a maximum of $2000
including printing.

(4) Project Proposals—

(A) Criteria for Concerts: Scott presented a well-received summary of the
proposed guidelines. Scott, Tom, Sally, and Jenny were thanked for their work on the
draft. Sandy Byer had also helped. Some additions were approved:

v¥ Adefinition of an amalgam format of part concert and part round robin which
would model a CMN style of operation.

vy Astatement that these guidelines also apply to CMN workshops.

vy While we encourage 100% of net proceeds to go to CMN, a minimum of 50%
must go to CMN national. Distribution of the other 50% among performers,
producers, venues, and the region is decided at the discretion of the concert
organizer and the regional representative. Provision for regions to request from
the Executive Committee permission to retain more than 50% of the proceeeds,
perhaps to be incorporated into item #3.

Y Aliaison from the board must be informed about concerts, but it is not
necessary to ask the liaison for permission to hold one. Lisa Atkinson agreed to
serve in this position.

With the amendments, the guidelines were adopted provisionally through the
February meeting. Scott will do the revision so that the document can be circulated.
(Attachment 3.)

(B) Singathon—

Sally talked briefly about Singathon. Her friend Ann Shapiro will be scheduled for
twenty minutes at the February board meeting to describe how Singathon would work,
analagous to Tellebration among storytellers.

At the February meeting we will be asked to choose a date during the year for a one-
day Singathon when members all over the country will be able to do a concert that
benefits CMN.

(C) Conference Center Weekend—

Sarah presented a proposal for a pilot conference program to be held at Rowe
Conference Center in western Massachusetts in the spring of 2002 (Attachment #4).
Rowe's mailing list is 80,000, and would give CMN more visibility and outreach. CMN
would present this weekend as one of Rowe’s offerings, with CMN defining the
content: for instance, professional development for teachers and youth advocates.
This could be included in the Dodge grant proposal now in development.

There was discussion around seeing this as a pilot project for learning how to do CMN-
sponsored workshops and programs. Since presenters would be representing CMN,
they would need to be chosen carefully. Members might make proposals for being
part of the program. The group also clarified the distinction and differences between
this kind of event and a national gathering. The event guidelines just approved would
apply here.

Sally, Susan H., Sandy Byer, and Phil Hoose will work with Sarah to think through this
idea and will bring a fuller proposal to the February board meeting. Board members
are also to take opportunities at this gathering to have further discussions on this.

X. Pass It On! Editor
Bonnie circulated the final version of the agreement between the board and Susan
Keniston outlining the new relationship with her as a paid consultant (Attachment #5).

Present 10/15/00, meeting in the gazebo: Members Susan Hopkins, Sarah Pirtle (left
early), Bonnie Lockhart, Ruth Pelham, Scott Bierko, Joanne Hammil, Barbara Wright,
Tom Pease (left early); National Coordinator Caroline Presnell

XI. Review of Gathering 2000

(A) General Evaluation

This session started with each person offering reflections and impressions on the
gathering. All were more than satisfied with the Magic Penny segment and how it
added depth and heart to the gathering.

(B) Assessment by the chair

In addition to her general comments, Barbara Wright reported that for the first time
ever, all of the scholarship money was awarded. She raised the need to make a policy
for registration fees for persons attending only as personal care or child care
assistants. She also discussed the need to make the pre-registration and on-site
registration procedures less stressful on staff. Barbara W., Caroline, and Susan
Hopkins will develop proposals for these areas to present to the February board
meeting.

(C) Merchandise Sales

Joanne summarized the outcome of sales of the new CMN logo merchandise. The total
cost of the merchandise was $2,130, but since not all of it was sold at the gathering, it
has not yet produced a profit. There was a discussion on how to handle the remaining
items, possibly distributing them through regional gatherings; whether the project
should be put on a continuing basis; and whether it should be expanded. Member
Jean Schwartz has offered to take charge of distribution after January. The board
agreed to accept her offer and to let her propose a system. Scott is willing to consult
with Jean on this.

(D) Member Sales
Susan said that the member sales tables area operated about as usual.

XII. Future Gatherings

(A) 2001

No chair is in place as of now. The group generated a list of possible organizers, and
Bonnie will contact them. If she exhausts the list and fails to fill the job, she will
contact the board by e-mail for further suggestions.

(B) 2003

Leslie Zak, regional co-representative of the new Great Lakes Region, has expressed
some interest in coordinating the 2003 National Gathering in that region.

Friday notes taken by Barbara Tilsen and Sarah Pirtle; Sunday’s taken by Caroline
Presnell, who edited them all.

Attachment #1

NATIONAL OFFICE REPORT TO BOARD 10/00

from Caroline Presnell, National Coordinator

Substantial special projects since June include

June board meeting follow-up

finishing and mailing the spring and fall issues of Pass /t On!

the C to C project

work with Barbara Tilsen on a major Web site update (not yet up)

with B. T., work on the e-mail group (all but ready)

advising and resourcing the Midwest region on their proposal to split the region
the National Gathering

My friend Steve Brooks has again acted as benefactor in providing a database
software upgrade and helping me set up to work with it. | estimate that the new
set-up cut 15-20 hours from the pre-gathering registration process compared with last
year.

Hours January-September

Management/Administrative tasks 551.9
Special Projects 401.7
Total 953.6 Average 24.5/week

Current Membership = 589

Of these, 85 came in as gift memberships from the 1999 program, and 8 were
unsolicited gifts received after the '99 program.

Attachment #2

2001 National Gathering Committee Nominees/Volunteers

Workshops: Beth Bierko (possibility per Scott; to be confirmed) and Lisa Atkinson,
offers on Friday. On Sunday, Lisa said she’d be willing to do a different job as
needed, and Sally offered to coordinate workshops

Magic Penny: Phil Hoose; Sally Rogers

Keynote: Tom Pease; Barbara Tilsen

Sales Table: Susan Hopkins

Registration: Caroline Presnell

Attachment #5)
Pass It On! Editorial Consultant
October 1, 2000

The following agreement was made between Bonnie Lockhart, representing the CMN
board, and Susan Keniston, who will be the P/O! Editorial Consultant as specified
below.

The CMN Board agrees to pay the Editorial Consultant $2000 per issue for the
Spring 2001, Fall 2001, and Winter 2002 issues of PIO! The Board understands that
the Editorial Consultant is not certain that she can commit to the Winter 2002 issue
at this time. The arrangement for that issue will be determined at a later date.

The Board agrees that issues need not be longer than 28-36 pages; nor must they be
organized by themes. If the Editorial Consultant wishes to prepare theme-driven
issues, or to prepare longer issues (up to 44 pages), she is free to do so.

This agreement includes an option to renew, at the same rate of payment, for an
additional year (issues Spring 2002, Fall 2002, and Winter 2003).

The Editorial Consultant would resign from the Board after the Winter 2001 board
meeting in order to avoid conflict of interest. The Editorial Consultant would be
encouraged to attend Board meetings as a non-voting participant.

Guidelines for Children’s Music Network
Benefit Events

PURPOSE of BENEFIT EVENTS

The Children’s Music Network (hereafter referred to as CMN) encourages its members
to promote the use of Musical Gatherings, Concerts, Workshops and National Events to
benefit our organization. The goals of these events are: A) to raise funds; B) to
increase membership; but most importantly, C) to bring people together through
music and like-minded ideals.

DESCRIPTION OF BENEFIT EVENTS

We leave the decision on the type of Benefit Event to the discretion of the CMN
member(s) who are involved. However, we recommend one of the following types or
combinations thereof:

1. Musical Gathering: a concert where everyone who wants to offer a song may do so.
For those who are familiar with the Round Robin format, a Musical Gathering is the
same type of event.

2. Concert: a traditional concert with typically 1-4 performers.

3. Workshop: a lecture or hands-on learning experience.

GENERAL MANAGEMENT

The organizers of Musical Gatherings, Concerts and Workhops will be members who
are interested in running an event to benefit CMN. It is important to note, however,
that your CMN Regional Representative must be included in the initial planning of
events (see #1 below) and subsequent decision-making when changes to the
“Accepted Proposal” (see below) are being considered.

The organizers and the Regional Rep. can make most decisions as long as they comply
with these guidelines and/or established CMN rules and bylaws. In the case of a
conflict between the Regional Rep. and the CMN member(s) organizing the event, the
CMN Board Liaison should be contacted to resolve any dispute. In these cases, the
decision of the CMN Board Liaison will be accepted as final.

Please telephone Caroline Presnell at our national office if you need information
regarding your Regional Representative and/or the CMN Board Liaison. Our office
phone number is (847) 733-8003.

-2-

Following are the duties of the CMN Regional Reps for ALL events (Musical Gatherings,
Concerts, Workshops, and National Events):

1. To solicit and review simple proposals from members who wish to hold events.
These proposals need contain no more than the type of event, location, date, time,
persons involved and financial arrangements (see below). If all the information is
included and the organizers agree to abide by the guidelines included here, the
Regional Representative may approve the event and cede day-to-day management to
the organizer(s). This document, once agreed to and signed by all concerned, will be
called “The Accepted Proposal.”

2. To be conversant with the goals of CMN and to convey this information to
organizers, performers and anyone else involved in every event. Specifically, it is
suggested that the Regional Representative makes available to all participants copies
of our mission statement (see inside cover of Pass /t On!).

3. To recognize and convey that making money, while important, is always secondary
to our mission “to support the creation and dissemination of life-affirming,
multicultural, musical forms for, by, and with young people.”

Following are the duties of the organizers for ALL events (Musical Gatherings,
Concerts, and National Events):

1. To make certain that every effort is made to provide a professionally-run, family-
friendly event. This includes comfort as well as attention to safety concerns for both
the audience and the performers. If possible, it is encouraged that events be held in
handicap-accessible locations.

2. To insure that participants and the venue are open to receiving people regardless of
their race, ethnicity, religion or gender and to follow any other national laws with
regard to being accessible to all people.

3. To collect moneys from the proceeds of any Benefit Event and disburse the same as
agreed to in the Accepted Proposal (see above) immediately following the event. The
“net profit” is calculated once any and all fees are paid to the venue, advertisers or
performers as agreed upon prior to the event. While we encourage 100% of the net
profit to go to CMN National, a minimum of 50% must go to CMN National. In the case
where CMN National will only receive 50% of the net profit, the remaining 50% should
be divided amongst the region, performers, producers, etc., according to the Accepted
Proposal immediately following the event.

4. A detailed accounting (which should include all expenses, income and profit splits)
must be

-3-

provided to the Regional Rep. and to the CMN Board Liaison immediately following the
event.

5. To conduct fair negotiations on behalf of the performers and CMN with any other
parties. To provide performers with a full financial accounting, if requested.

6. In any case where performers agree to perform and are encouraged to waive their
fee on behalf of CMN, every effort will be made to have as much money as possible
flow directly to CMN as opposed to expenses.

7. To staff a CMN table with the purpose of answering questions, providing materials
to audience members and encouraging new people to join CMN.

8. To use the CMN logo and website address on all publicity materials.

MUSICAL GATHERINGS

Because these events are similar to Round Robins held at CMN National Gatherings,
the same parameters for running regional Musical Gatherings can be applied by the
organizers. One of the most important goals of CMN is to preserve the sense that all
individuals are equal regardless of their specific talents. Therefore, when holding a
Musical Gathering the goal is to encourage participation on the part of the greatest
number of people both on stage and in the audience. No single performers should be
advertised or given any favor in this type of event.

Please keep in mind when selecting this type of event that while 4-hour Round Robins
might be extremely enjoyable for adult musicians and educators they are often not
the best choice for young children.

Musical Gatherings can be properly billed as a Children’s Music Network event.

All of the points in the above section labeled “General Management” apply to Musical
Gatherings.

CONCERTS

In this type of event, the organizers will be free to select performers who provide high-
quality, age-appropriate entertainment for their audience. While it is still important to
our organization that our values be an important part of every event with our name
attached to it, we understand that these Concerts may be driven by the name of the
individual performers and their fan base.

And while we hold that the organizers are free to make decisions as to the format of
their event

-4-

(and we encourage their creativity), we recommend that concerts be of reasonable
length (perhaps one hour).

Concerts should contain the following statement on all publicity materials: “Proceeds
to Benefit The Children’s Music Network.” Conversely, Concerts should not be billed as
Children’s Music Network events.

All of the points in the above section labeled “General Management” apply to
Concerts.

Please note that Concerts have the greatest potential to concern those members who
have become accustomed to the equal opportunity to perform at CMN events.
Therefore, it is highly recommended that the Regional Representative be closely
involved in the planning and distribution of publicity to our members and that they use
their experience and wisdom to help our members understand that the goals of our
organization have not changed - just grown. Should a situation arise, however, where
a CMN member believes that an event is being mishandled, please note that they
have every right to voice their opinion and make suggestions, and we welcome the
opportunity to be of assistance at the Board level.

WORKSHOPS

A Workshop is a learning opportunity for members, teachers, musicians and any other
interested members of the public. It can take on many forms. In the tradition of CMN,
we encourage an opportunity for participation by the attendees, but any professionally
acceptable form of lecture, panel discussion, or song sharing is acceptable.

All of the points in the above section labeled “General Management” apply to
Workshops.

NATIONAL EVENTS

A National Event is any event that is held for a specific day, week or month and co-
coordinated by CMN’s national organization and its regions. Examples include the
Tellebration model which is held annually by the National Storytelling Association. It
has been suggested that CMN’s event might be called “Sing Out Together.”
Suggestions for these events will be reviewed by the CMN Board at a later date.

All of the points in the above section labeled “General Management” apply to National
Events.

10/00

TO DO LIST
CMN BOARD MEETINGS 10/13 & 15/00

EVERYONE WILL

Give Phil ideas about how to frame CMN’s educational aspects for the Dodge grant
proposal

Forward to Ruth for the brochure any quotes that might be included

Forward to Sarah ideas about developing the Conference Center Weekend

BARBARA T. will

Take action to effect a Web site update ASAP and to stabilize the ongoing site
update process before the Feb. board meeting

BARBARA W. will

Ask each chair of a 2000 gathering committee to write up what the committee did
Work with Caroline to edit the committee write-ups into a guidebook for gathering
organizers that incorporates features mentioned in the minutes, section VI-3.
Work with Susan H. and Caroline to develop a proposal for the Feb. meeting for a
revised registration system for the national gathering and policy on special fees

BONNIE will

Write up a job description for the president, defining tasks & aspects as discrete
pieces insofar as possible, so they might be shared among several people

Move to the Feb. agenda the tabled finance report item

Make income strategies an agenda item for the Feb. board meeting

Work with Susan H. to develop an application process for board members to access
board travel expense funds and draft an explanatory letter to the board

Add to the Feb. agenda a discussion of how to recruit new board members

Include in the Feb. agenda a 20-minute slot for a presentation on Singathon and
time for board discussion on its involvement

Add to the Feb. agenda time to hear a proposal for a CMN weekend at Rowe
Conference Center

Include in the Feb. agenda a hearing on proposed revisions of the national
gathering registration process and special fees

Contact people from the potential 2001 gathering chair list developed at the board
meeting; consult the board by e-mail if the calls fail to identify a chair

Write a thank you note to Jan Graves for her work on the products and logo as well
as on the Sing Out! ad.

CAROLINE will

Work with Barbara W. to edit the committee write-ups into a guidebook for
gathering organizers

Include in the next revision of the Regional Guidelines the statement in minutes
section IX-B re mail ballots.

Work with Barbara W. and Susan H. to develop a proposal for the Feb. meeting for a
revised registration system for the national gathering and policy on special fees

10/00 To Do_p.2

JOANNE will
e¢ Work with Scott and Jean Schwartz on organizing and distributing the logo
merchandise

LISA will
¢ Act as board liaison with people organizing concerts and other such events that
carry CMN’s name

PHIL will

e Redraft the Dodge grant proposal with more emphasis on CMN’s educational
aspects; also, possibly include the Conference Center Weekend

¢ Work with Sarah et al. to further develop a proposal for a CMN weekend at Rowe
Conference Center, to be presented at the Feb. board meeting

RUTH will

e¢ Work with Scott to create a letter for a Give a Gift mailing to the entire membership

e Arrange with Jerry Presnell to do the brochure graphic design and get the materials
to him by Nov. 1

SALLY will

e¢ Host the Feb. board meeting at her house

¢ Facilitate setting up a presentation on Singathon at the Feb. board meeting

¢ Work with Sarah et al. to further develop a proposal for a CMN weekend at Rowe
Conference Center, to be presented at the Feb. board meeting

SARAH will

¢ Work with Sally, Susan H., Sandy Byer, and Phil to further develop a proposal for a
CMN weekend at Rowe Conference Center, to be presented at the Feb. board
meeting

SCOTT will

e¢ Work with Ruth to create a letter for a Give a Gift mailing to the entire membership

¢ Organize the information about previous discussions of alternative membership fee
schedules; circulate it to the whole board with his suggestions for revision and next
steps so that a timely decision can be made and brochure work can proceed

¢ Talk directly with Lois Zucek to address her concerns

e Redraft the Concert Guidelines to include the additions approved at the meeting

¢ Work with Jean Schwartz (and Joanne) on organizing and distributing the logo
merchandise

SUSAN H. will

¢ Work with Sarah et al. to further develop a proposal for a CMN weekend at Rowe
Conference Center, to be presented at the Feb. board meeting

e¢ Work with Barbara W. and Caroline to develop a proposal for the Feb. meeting for a
revised registration system for the national gathering and policy on special fees

THE CHILDREN’S MUSIC NETWORK
MINUTES, BOARD OF DIRECTORS
October 12 and 14, 2001

Attendance: Board Members Bonnie Lockhart, Barbara Wright, Lisa Atkinson, Ruth
Pelham, Jenny Heitler-Klevans, Sue Ribaudo, Joanne Hammil, Barb Tilsen, Susan Hopkins,
Tom Pease, Phil Hoose, Scott Bierko (late afternoon Friday, and Sunday); National
Coordinator Caroline Presnell; CMN Members Faith Petric (Friday only), Nancy Silber,
Scott Kepnes (briefly for a report on Friday), Joanne Tuller (for reports on Friday and
Sunday), Ingrid Noyes (for a Sunday report), and Beth Bierko (Sunday only).

| FINANCIAL REPORT

A. Budget Overview Barb T., Caroline, and Barbara W. have analyzed and clarified
the last several years’ financial reports. They presented a spending plan for 2002
(Attachment #1) formulated from that information base. Although a goal is to have a
balanced budget, the plan as presented showed a substantial discrepancy between
income and expenses.

B. Discussion and Action on Budget Possibilities for cutting the deficit:
1. Increase income from increase grants, fundraising, and donations
2. Asa group, look for ways to cut costs.
3. Revisit the issue of a paid P/O! editor, not feeling bound by past decisions to
pay
or to pay at $2,000 per issue. Nancy, who has agreed to edit two issues next
ear
at $1,000 each, said she is willing to reopen the discussion, since the pay is not
her main consideration and she can’t know yet how much time P/O! will take.
4. Each person look at their portion of the budget before the winter board meeting
to
see if any savings can be made, and communicate that to the budget
committee.
5. Before the winter board meeting, individuals suggest ways to raise money and
have small groups do some work on developing them so as to come to the
meeting
with proposals. The group brainstormed a list of potential sources:

¢ The two proposals to the Dodge Foundation already in progress

e Identify a volunteer bookkeeper

e Revitalize and cultivate CMN’s relationship with the Satter, Gimprich, and
Cottonwood Foundations, without involving Phil, who provided our previous
connections

* Obtain sponsors for the 2002 national gathering to bring in $2,000 to $5,000,
e.g., Oasis, Taylor Guitars

There was a suggestion that this topic get substantial attention at the January board
meeting.

CMN Board Meeting October 2001

A discussion later in the meeting centered on how to assess the present financial outlook
as based on the latest financial report and the projected 2002 deficit budget; that is,
whether to see the discrepancy as a crisis or just a challenge. Bonnie offered the opinion
that the situation is about as it has been for three or four years, with expenses running
slightly higher than income. She said she believes that there is no immediate crisis, but
if the trend continues, the financial cushion will become depleted. Barbara W. said that
she would be uncomfortable with a reserve of less than the current $25,000.

Some board members were dismayed to learn that the donated GE stock had not yet
been sold, citing a conflict of values with the company. Barbara, who oversees the
account, said that that was because the market value fell before the sale could be
effected and she didn’t think it was responsible to sell at a substantial loss. She couldn’t
give an exact figure, but guessed that an immediate sale would yield a loss of about
$2000 based on the donated value. She was instructed by the board to sell the stock
with all deliberate speed even at the lower price.

C. Bookkeeper There are at present no candidates under consideration, but Bonnie
has some leads. She asked for a partner to pursue the search, and Scott volunteered.

D. Summer ’01 Fund Raising Letter Caroline reported a total of $1611.11 received
to date from 35 donors.

ll ELECTRONIC SERVICES
Barb T. distributed a written report (Attachment #3).

lll INCOME STRATEGIES
A Give A Gift Ruth stated that each gathering packet will include a GG sheet, but no
special campaign is planned for this year.

B_ Logo Merchandise Member Jean Schwartz has taken on responsibility for the
merchandise, according to Joanne H. She has ordered a supply and will have some
available at this gathering. She has set up a system for distribution, but a board
member needs to talk with her about connecting with regional reps for distribution at
their events. Joanne will send Jean a note of thanks.

C Dodge Foundation Grant Proposal Scott and Bonnie will continue to work with Phil
on the proposal to be submitted for the foundation’s November education docket.

D Singabration In the discussion of possible set-up formats, Bonnie suggested that
performers donate all or a percentage of their Singabration performance fee to CMN. No
decisions were made and the item was tabled until the January meeting.

E Other Strategies It was decided to do a low-key modified 50/50 raffle (half of ticket
sale income to the winner, half to CMN) at this gathering. It was agreed that currently
the most important fundraising approach is to continue working on distribution strategies
for the brochure and to increase membership.

CMN Board Meeting October 2001

Bonnie announced that Lisa Garrison sent word that the Dodge Foundation will be
sending a $2000 undesignated contribution in November.

IV BROCHURE

Ruth and Caroline presented the completed brochure, which was received with much
enthusiasm. Individual copies and handout quantities are to be distributed to members
attending the gathering. Jean Schwartz will hold the supply and fill requests from
members. The board expressed appreciation to Ruth, Caroline, Bonnie, Jerry Presnell
(the graphic designer), and others who were involved in its development.

A Distribution at the Gathering A board table—to be called the “Networking
Table”—will be set up with brochures, Give A Gift forms and box, a comment box,
displays on regional activities, copies of Pass /t On!, and more. Board members will staff
it during free times in the schedule.

B Future Distribution Ruth briefly described a proposal for following up with a
coordinated marketing campaign that would include ads in key journals and mass
mailings. She suggested developing an honorary board of well-known people to be
shown on our letterhead. We do not have money from previous grants for this. Further
discussion was tabled in the interest of time.

V_ 2001 NATIONAL GATHERING

Gathering Co-coordinator Joanne Tuller came in briefly on Friday to report on various
details. She said that the focus would be on building community. She and Co-
coordinator Ingrid Noyes gave a followup report on Sunday, outlining a number of
suggestions for improving gathering preparation and on-site effectiveness and efficiency.
(A summary of these is on file in the national office.) (Also see section XII-C.)

Tom agreed to write a letter thanking Michael Harmon for his excellent work as this
gathering’s main sound technician.

VI NATIONAL OFFICE REPORT
Caroline distributed printed copies of the report (Attachment #2). (Includes updates on
credit cards and trademark registrations.)

Vil CMN’S PEACE RESPONSE (to the events of 9/11/01)

A Summarize E-mail Group Discussion Scott having been delayed and not present,
several members contributed their observations. The initial response was a connection
among CMN members that was very reassuring. Member Valerie Ghent lives at New
York’s Ground Zero and has been giving reports.

B Discussion of Actions The general consensus was that this gathering would be an
opportunity to be with supportive people and generate some good thinking about the
issues. Pam Donkin will have a box at the gathering for attenders to contribute
recordings to be sent to children affected by the disaster. Immediately after the 11",

[4| CMN Board Meeting October 2001

Barb T. put together lists of peace resources for children and, within days, posted a new
peace page on the CMN Web site. She was given a standing ovation for this effort.

C Conclusions for the Longer Term The Dodge Foundation has invited 9/11
response funding proposals from groups to build on projects already in process. Per the
threads in the E-mail group conversations, these projects were proposed:

1. Singabration events around peace and healing, with CMN artists going into schools to
do peace/conflict resolution programs.
2. Expansion of the CMN Web site peace page.

The ensuing discussion brought out many policy questions and practical issues to be
resolved. (Notes on the discussion are on file in the national office.)

Action steps were developed:
1. At this gathering, provide ways and times for people to share stories about what
works
with children.
2. During this weekend, Sue and Scott will work with Phil to write the first draft of a
proposal focusing on the Web site peace page and a school project, to include a
concrete
budget.
3. Think about identifying a project manager and the job description and guidelines.
Sue
R. would consider being a project manager.

Vill CONNECTING TO THE MEMBERSHIP at this gathering

A Board Information Table The committee reported what is planned for the table, to
be called the “Networking Table.” There will be a donation box, but donations will not be
solicited directly at the gathering.

B Annual Meeting This event, renamed the “Community Meeting,” will include a
report of results of the survey of how members reach children and how many are
reached; small groups sharing stories of how they have dealt with the national crisis;
whole-group sharing from the small groups; miscellaneous organization announcements;
ending with a peace dance led by Ruth.

C Regional Meetings and Regional Reps Meeting Jenny described plans for these,
to include a discussion of Spotlight on a Region.

X Pass It On!

A #40 All-songs Issue Various ideas were advanced on how the accompanying CD of
the issue’s songs should be fabricated, formatted, packaged, and priced. Among the
criteria named were making it user-friendly and pricing it to cover actual expenses. The
following decisions were made:

CMN Board Meeting October 2001

e In order to be useful to teachers, the hard CD should list the songs, in alphabetical
order.

e The per-piece price was set at $8, including postage, as the lowest level practical.

¢ Scott B. will order 1000, which is a standard order.

¢ The CD is not to be marketed, but is considered a member benefit connected with
PIO! It will be available only to members.

e Members are to receive a postcard pre-order form.

B Future Issues At previous meetings, the #41 spring 2002 issue was conceived as
containing mostly reprints from older issues in order to ease the start-up work for Nancy
Silber as a new editor. At this meeting, she asked for and received approval to use part
or all new material for the issue. The board reiterated to her the previous decisions that
issue themes are not necessary. She was advised to consult with the P/O! Editorial
Advisory Committee on decisions such as whether to print the national gathering round
robin song list.

Several people expressed interest in an overall graphic redesign for P/O/, a topic that has
been raised repeatedly over several years. Caroline explained the logistical and cost
ramifications in a redesign, emphasizing that it would not be a short process. The group
adopted Scott’s suggestion that the P/O! Editorial Advisory Committee move forward on
a redesign plan proposal, to report at the June board meeting. There will be further
discussion at the January meeting if time allows. Jan Graves will be first in consideration
as the desginer, but others may also be considered.

XIl FUTURE NATIONAL GATHERINGS

A 2002 Scott Kepnes has been negotiating with the Lake Ossipee Conference Center
site for either the first or third weekend in October. He will continue consulting with the
board for a final date selection. Scott asked for clarification of his role and
responsibilities as gathering chair vis 4 vis the board’s role. He was assured that the
board wants others to take on more resposibility than in the past. He was encouraged to
refer to the guidelines and ask for help as needed.

B 2003 One of the issues in choosing a location is whether to risk the likely lower
attendance of a non-coast region. It was decided to make this part of the agenda for the
regional reps’ meeting. Out of that, the Southern California region expressed interest in
hosting it.

C Long-Range Planning Part of the Sunday post-gathering discussion of how to
improve the gathering process focused on the importance of beginning more than a year
ahead to build a base for a gathering in a given region. Longer-range planning could
alleviate some of the time pressures for finding leaders and putting together committees
as well as allowing for better publicity.

As a move in that direction, Bonnie will ask Jenny and Lisa to write a letter (not for E-
mail) to regional reps laying out the need for them to look ahead several years toward
having a national gathering in their region. It should explain the necessity of having

[6 | CMN Board Meeting October 2001

some base in place more than a year ahead, but it is not to imply that the reps should
organize the gathering themselves.

XIII BOARD OPERATIONS
A January Meeting: Saturday 19" and Sunday 20* at Sally Rogers’. Sue will take care
of logistics, Bonnie will prepare the agenda, and Scott will chair.

B June Meeting: Wednesday 12" and Thursday 13" at Joanne Hammil’s.

C Miscellaneous Tasks Bonnie will send a thank you letter to Eliza Zeitlin for
designing and making the Magic Penny award.

Decision by E-mail 9/01

Approved Ruth Pelham’s proposal for funding the brochure printing.

Board Meeting Notes Oct. 2001
Taken by Ruth Pelham

Attendance: Bonnie Lockhart, Barbara Wright, Lisa Atkins, Ruth Pelham, Jenny
Heitler-Klevans, Sue Ribaudo, Joanne Hamill, Caroline Presnell, Barb Tilsen,
Susan Hopkins, Tom Pease, Nancy Silber, Phil Hoose, Faith Petric

|. Financial Report

A. Budget overview - Barb T., Caroline and Barb W. have evaluated past
budgets to plan for spending in the future. Goal is to eventually present a
balanced budget. Right now there is a deficit between spending and income.
Sheets handed out on proposed 2002 Budget and anticipated 2002 National
office costs.

B. Study, discuss, Act - Can people find ways to cut costs.

Jo: We might want to revisit paying for PIO!

Nancy: Don’t know how much time PIO! will take. I’m not doing it for the
money and | think it should be an open question.

Suggestion to talk through each budget line item to see where things can be
cut.

PIO! - includes design work, three issues, photos made, return art & photos,
printing, postage. Average per issue $2,710

PIO Editor - based on issue. Committed through Nancy’s 2nd issue, but we
need to revisit it after that.

Professional - portion of Caroline’s salary not tied into projects - general
admin.

Postage - general postage. Averages for previous years were higher, but we
want to be conservative. Correspondence, membership exp., new membership
package.

Telephone - mostly correspondence with Caroline

National Gathering - could find cheaper places

Board costs - airfare for Caroline 3x, food costs, expenses from board
members, room for meeting at the conference, Caroline’s salary (for meeting)
Regional activities - wash between income and expense

Printing - put costs low, hoping that we can streamline this item - all

printing and copying not related to a project, needs to redo guide book.
Bookkeeping - can’t reduce this cost very easily. Caroline working with new
bookkeeper so may take more time this year.

Temporary help - envelope stuffers, etc.

Internet svcs. - Caroline’s time, server costs, includes a little bit of

Jan's time.

Logo sales - guess from Jean

Magic Penny - higher this year because it includes potter ($150) and airfare
and expenses for awardee. Find ways to reduce costs - give to East coast
person next year.

Outreach - to get new members and gathering related, Caroline’s time Ruth:
sounds more like member services. We should talk about this and use it more.
Would like to see this budget item increased.

Stock account - maintenance, includes Caroline’s time

Fundraising - new line item - needs discussion. Fundraising is a fundraising
letter. Suggestion to call it Internal fundraising. Donations are from

individuals and are separate from fundraising letter. Grants are from
organizations.

Directory - includes printing and mailing, design and Caroline’s time.
Gathering deposit - this is in the middle from previous years.

Income

Membership - dues

Grants - based on what’s been done in 2001. This may be too optimistic.
Phil feels we’ve made progress with Dodge Foundation. We need to bring in
more $ in this area.

National Gathering - average - fees, vendors, scholarship $

Donations - individuals - this is low from previous years

PIO! - sales

Logo sales - anticipated sales.

Areas for improvement - increase grants, fundraising, donations - need to
come up with some good income strategies. Suggestion to focus on this issue
at Jan. board meeting. Two shots for getting big $ from Dodge. Both
submissions will be done before next meeting.

Ruth - suggestions - find a volunteer bookkeeper, go for some more small
grants, bring in $2000-5000 at gatherings from companies- Oasis, Taylor
Guitars, print their logos on our logo items.

ll. Brochure

FABULOUS!!!! The board was super excited. Kudos to Ruth, Caroline, Bonnie,
Jerry and many others who were involved.

This is timely, beautiful, well-written and will be super useful.

Ruth - have marketing campaign with ads in key journals, massive mailing
include honorary board on letterhead (Ella Jenkins, Fred Rogers, Pete Seeger,
Marion Wright-Edelmen, Bobby McFerron, Raffi, Peter Yarrow, Rounder, Putamayo
etc.).

We do not have money from previous grants for this. We do have $1000 for
organizational membership which could be used.

Board table - brochure, Give a Gift, comment box, regional activities, board
members, outline of what will be discussed at plenary, evaluations, PIO!’s

Ill. This Gathering

Joanne Tuller - Lisa will run opening, finances look pretty good - lots of

last minute interest, only 3 cancellations. Round Robin announcement will be
at dinner. Focus on building community - be welcoming. Ruth would like to
do a peace dance for the closing. Ingrid is the point-person for the

closing.

Lisa spoke to Parent-Teacher magazine about CMN and there may be an article.

IV. CMN’s Peace Response

A. Summarize email discussion

1. First response - connection between CMN members - very reassuring.
2. Valerie Ghent - lives at Ground Zero and has been giving reports. CMN

will be donating recordings to children affected by the terrorism. The box

for donations will be located at the Sales Table.

3. Dodge Grant for organizations to respond to Sept. 11. Singabration events
around peace and healing, going into schools - CMN artists would go into
schools to do peace/conflict resolution programs.

4. Peace Page on the Website - standing ovation for Barb Tilsen.

Brainstorming - call up local TV station to come to gathering. Up side: good
publicity Down side: could interupt gathering, take away time from board
members. It may make more sense to postpone it - agreed.

Dodge Grant - focus on New Jersey is nice, but not necessary. Sending in
artists to schools - who is chosen, who chooses these artists? Projects that
have moved us out of this conundrum - Rowe Institute, songs issue, benefit
concerts.

Bonnie: Set up project - audition people, send tape and written proposal as
to why they should go into the school.

Phil: Agrees. Focus on New Jersey, New York area. We may want to ask for
sizable grant - hire coordinator for a year, and hire performers.

Jenny: Which schools? Find schools that need this funding. Do an artist
residency where the children write the song and perform it.

Sue: Peace is more political these days. We need to be careful in framing it.
Barb: Take back the word “Patriot”. Find someway to make this a national
effort. Fund the peace page. Find ways to market the peace page to other
folks. This would allow us to hire someone to keep it going and updating it.
Next issue of PIO! would focus on peace.

Nancy: Thinks that New York and New Jersey are not ready for peace songs.
Everybody is very jumpy.

Faith: When would this take place? Giving the children an opportunity to
voice their opinion is a good idea.

Barb: In the NY area it is everywhere. Focusing on healing is a good approa
ch.

Tom: Doing what we do is healing. Focus on love, not hate.

Phil: We need to offer services that are reassuring. Get a pool of artists
that could match the activity with the school. We need to find someone to
work on this to write the two-page proposal.

Bonnie: Let’s exchange stories about how we have been working with children
since Sept. 11 and what’s been successful or not.

Joanne: Safety is important. Children are scared and need to feel safe.
Tom: People are telling their stories and sharing songs. Building community
is important.

Joanne: How do we choose a project manager? This is scary.

Checks would be received in November.

Sue Ribaudo would think about being the project manager.

Barb Tilsen - focus on the ideas that are common - community building,
anti-bias, conflict resolution etc. We should focus on Peace page, PIO and
artists in schools.

Action steps:
1. Share stories about what works with children. Do this during the
gathering.

2. Help Phil write the proposal with a concrete budget. Phil, Sue and Scott
will work on this during the gathering. Proposal to focus on peace page and
school project.

3. Supposing we get the grant - how do we find the project manager. Should
the project manager be allowed to go in the schools themselves? Part of the
budget should be the search for the artists. We can’t answer all the
questions right now.

V. Annual meeting.

75 minutes. After beginning, which will include a report of the survey,

we'll have Breakout groups wherein we share stories, how we have dealt with
the crisis, along with ideas for how to help others. Board members leading.
Then we get back together and bear some more witness. Ending: Dance
taught by Ruth. Now we’re gonna call the Annual meeting the Community
meeting.

VI. Board Table, which we are now gonna call the Networking Table.

Main display is the enlarged brochure. Also on the table will be Give a Give
a gift box, and a suggestion box and a donation box. Total of 8 boxes on the
table. We will not solicit donations directly at this gathering.

Bold new idea premiering at this gathering: Sales table won’t open until
noon on Saturday.

VIL. Income Strategies
Logo items: Jean has taken it over. T-shirts in yellow. Give Jean
feed-back. Talk to Jean about regional rep. distribution.

Give a Gift: Each packet will include a yellow give-a-gift sheet.

Next came a huge, raucous discussion about whether or not to do a raffle. We
decided to do a modified 50/50, real low-key. Then we launched into “I’m
Gonna Sit at the Raffle Table.” Then Bonnie yelled. We all came back.

Income strategy: singathon. Bonnie proposes that performers donate a

certain amount of their gig, or perhaps the whole fee for one gig, to CMN.
Tabled to Jan. board meeting. Dodge grant. Phil, Scott, Bonnie will work on

the proposal to the Geraldine r. Dodge Foundation for their November
education docket. Phil will speak with a Dodge rep, get some instruction,

send out a draft, get feeback from a small CMn group including Scott and Bonn
ie, and then proceed.

Just then Scott Kepnes and Scott Bierko arrived. Hugs. We decided that the
date for the next annual meeting, at Lake Ossippee NH will be either the
first or third weekend in Oct.

Where should 2003 meeting be? Regional reps will discuss. Our discussion
centered on whether its worth it to have an annual gathering somewhere

besides a coast, given the predicted hit on attendence. Tabled to regional
meeting.

PIO discussion: Issue 40. all songs. How to figure out cost and

distribution of CD? Should it be fancy? Should it be plain? Nancy Silber

urged Singout model, which is downloadable. Doesn’t come in a Norelco, comes
in a cardboard box. You can get a jewell box at a local Staples. Barbara T
says hard CD should list songs. Jo: we’re not marketing it, thus keep

prices low. It’s a benefit to go out with the mag. To try to make it

beautiful makes it different. Scott replies: must be user friendly, for

teachers. Alphabetical order--a teacher tool. Lisa A--gotta list songs on

CD, or it would be useless to teachers. Bonnie--we oughta make a little
money on this, because we'll have expenses. Nancy- send postcard order
requests.

Scott- order 1000, $8?

Agreed- $8 includes postage.

Non-members- can they buy? Only if they join. (agreed)

Scott- we can look at this later and decide to make it more available later.
Scott L. asks if board is in charge of the gathering, thinking of 2002. He

was assured that the board wants others to take on more resposibility than in
the past. He should refer to guidlines and feel free to ask us for help.

Lisa Garrison has generously offered $1000 again this year.

More discussion of PIO is tabled for Sun. afternoon.

holds our checkbook- we need to trust them. Put out on email? Barbara- |
could maybe help in the interim. Re-visit on Sunday.

Bonnie- Thanks to Susan for agenda

Thanks to Bonnie, thanks to Caroline.

Continuation of Meeting on Sunday

Topics

1. Gathering Date of 2002.

2. Is the $9000 budget deficit real?
Pass It On!

. Chairing the meeting

Number crunching for Gathering
Online Community

Give a Gift Mailing

. Brochure Followup.

. Logo Merchandise for CMN (we bought $1900 in merchandise and sold about
$1100)

10. Pictures

Conan Rw

GATHERING

Joanne Tuller.Ingrid Noyes helped with Gathering DeBrief

1. So. Cal. is interested in doing next Ca. Gathering.

2. Make the Gathering better suggestions (Ingrid)

Flyer - make it clear that it is not for kids only. In general make it

clearer who can benefit from coming

Freeing up Caroline - when the Gathering gets close and she’s needed by

the coordinator, she’s too busy with other responsibilities. No suggestion
were offered as to how to accomplish this, however.

Changing the deadline for Early Birds

Make certain that we have a Publicity coordinator and/or make it an
easier job to divide up into specific responsibilities. Alternatively, it was
suggested to have a paid staffer to handle this job. Many agreed that this
job should be filled earlier along with the Gathering Coordinator position.
Sue Ribaudo suggested that when she had three people handling the
Gathering, each of the 3 people were responsible for finding their helpers.
Ruth suggested that the Board might be responsible for finding the Publicity
person(s).

JH suggested that Sue’s model was a good one for the future. It was
emphasized that local people were still needed. Phil offered to be a person
who can help as a publicity consultant. Lisa Atkinson will work with a friend
who is local to the next Gathering to see if she can get information and
contacts that will benefit the next pub. person.

SB suggested that we have a three person team of Nat’! Coordinator,
Assistant, and Publicity Person. BL did not think that it solved our problems
because it might be difficult to find a match for the Coordinator and their
assistant, plus it might not be necessary.

RP suggested finding a new institution to partner to run the Gathering.

PH suggested that Interlochen might be a good organization.

BW suggested that we plan 3-5 years in advance.

Beth Bierko suggested that it is helpful to give people a “heads up” as

to what a job entails and to give members the idea that it is a cooperative
arrangement.

Lisa Atkinson suggested that we inform the regional reps that we want to
plan ahead as to Gathering location and leaders.

BL “empowered” Jenny and Lisa to push forward with a letter to the
regional reps to start this process.

SB offered to be the liason to future Gathering Coordinators. Ingrid said
that it helped to have a coordinator.

Tom Pease offered to write a letter thanking Michael, the sound man.
Additionally, TP said that it was important to have a good sound man and
important to thank people frequently.

The total Gathering attendance was @ 191 according to CP.

PIO!

Nancy Silber. Would like to reconsider the all-reprints idea for the Spring
issue (#41). She wants to do a new issue or a combination of reprints and
new. She got a lot of offers for help to write this weekend.

Phil would like to find an interview subject that is Muslim and he also needs
a transcriber (Tina Stone will be asked).

Tom Pease would like Nancy to reconsider publishing the song list of Round
Robin in PIO!

Ruth would like to have us work out a plan for redesign. JHK considered that
David Perry might be helpful as a member.

Redesign - CP said that Jan needs more information and more money to plan a
redesign.

Scott suggested that the PIO! Advisory committee move forward on a plan for
the Redesign.

The Board reiterated to Nancy that PIO! need not have a theme.

FINANCES

BW and SB differed on their analysis of where we are financially. BW defined
it as crisis with our debt and SB defined it as a financial challenge. Bonnie
suggested that we have been in the same place for the last 3-4 years, but
that this is the first year we have a projected analysis and that therefore

we need to be careful.

BW suggested that we have a Savings Limit below which we cannot go. She
suggested $25,000.

Ruth Pelham reported that Dennis Rohnberg agreed to an $800 increase in his
advertising budget (per issue).

Scott suggested that we sell our GE stock even if it’s at a loss. Phil

suggested that we dump it as well due to its non-convergence with our values.
He and Bonnie suggested that we sell it in an amount of time. Beth Bierko
suggested that we dump it now as a matter of values.

The Board agreed that we would dump the GE stock with all deliberate speed.
BOOKEEPER

Bonnie has a number of leads and wants a partner to find a bookeeper. SB
agreed.

MEETING PREP.

We need someone to chair the next meeting. Also a logistics person. Sue
Ribaudo will handle Logistics. Bonnie will prepare the Agenda and Scott will
chair the meeting.

FUNDING

Our most important fundraising task is to continue with the brochures and
increase membership.

DODGE GRANT ISSUES/DECISIONS
From raw notes of the Oct. 2001 board meeting

FUNDING

3. Supposing we get the grant - how do we find the project manager. Should the
project manager be allowed to go in the schools themselves? Part of the budget
should be the search for the artists. We can’t answer all the questions right now.

Dodge Grant - focus on New Jersey is nice, but not necessary. Sending in artists to
schools - who is chosen, who chooses these artists? Projects that have moved us
out of this conundrum - Rowe Institute, songs issue, benefit concerts.

Bonnie: Set up project - audition people, send tape and written proposal as to why
they should go into the school.

Phil: Agrees. Focus on New Jersey, New York area. We may want to ask for sizable
grant - hire coordinator for a year, and hire performers.

Jenny: Which schools? Find schools that need this funding. Do an artist residency
where the children write the song and perform it.Sue: Peace is more political
these days. We need to be careful in framing it.

Barb: Take back the word “Patriot”. Find someway to make this a national effort.
Fund the peace page. Find ways to market the peace page to other folks. This
would allow us to hire someone to keep it going and updating it. Next issue of
PIO! would focus on peace.

Nancy: Thinks that New York and New Jersey are not ready for peace songs.
Everybody is very jumpy.

Faith: When would this take place? Giving the children an opportunity to voice
their opinion is a good idea.

Barb: In the NY area it is everywhere. Focusing on healing is a good approach.
Tom: Doing what we do is healing. Focus on love, not hate.

Phil: We need to offer services that are reassuring. Get a pool of artists that could
match the activity with the school. We need to find someone to work on this to

write the two-page proposal.

Bonnie: Let’s exchange stories about how we have been working with children
since Sept. 11 and what’s been successful or not.

Joanne: Safety is important. Children are scared and need to feel safe.

Tom: People are telling their stories and sharing songs. Building community is
important.

Joanne: How do we choose a project manager? This is scary. Checks would be
received in November.

Sue Ribaudo would think about being the project manager.

Barb Tilsen - focus on the ideas that are common - community building, anti-bias,
conflict resolution etc. We should focus on Peace page, PIO and artists in schools.

NATIONAL OFFICE REPORT TO BOARD October 18, 2002
Caroline Presnell—Office Management Consultant, CMN National Coordinator

MEMBERSHIP SUMMARY
Region 10/01 | Current Membership
History

Canada 15 8 1/95 373
Great Lakes 27 26 6/95 356
Mid-Atlantic 25 25 1/96 363
Midwest 56 41 5/96 385
N. California 101 99 8/96 415
New England 139 118 1/97 448
New York Metro 82 62 5/97 457
Pacific Northwest 18 12 1/98 497
S. California 65 55 6/98 497
Southeast 25 19 6/99 498
Unassigned 1 0 10/99 521
Totals 554| #465 2/00 | * 612

1/01 617

6/01 544

10/01 554

* Includes 85 1999 Give A Gift, expired 1/01; 11 renewed
# 55 Give A Gift expired since 10/01
Note: During the last year we've received word that two members died.

TRADEMARK LEGAL PROCESS

CMN has recently made a final settlement offer of $4,000, hoping that the other side will
accept and cede trademark rights. If they refuse, we will immediately file for a summary
judgement, in which we ask the Patent Office to declare, based on the evidence already
provided, that the rights are ours. So the case could conclude by the end of the year or
could go on for perhaps another year.

Our attorneys at Jenner & Block have so far provided us with around $20,000 of free legal
services.

MEMBERS DIRECTORY

Although we are in serious need of an updated Members Directory, the decision not to
attempt one this year has proven to be based on reality. The time | spent on the Web site
redesign about equalled the time it would have taken to get out the all-member directory
mailing. Administration tasks occupied about thirty percent of my time during this period,
of which thirty-seven percent (122.5 hours) was for the trademark legal case. The two
together consumed almost as much time as producing a directory. Added to this was
having to move home and office. | intend to start on a directory early in 2003, aiming for
late spring/early summer publication.

National Office Report 10/02, p. 2

BOOKKEEPER

Meta’s performance seems to be satisfactory with regard to quality and timeliness
of monthly reports, but there is still more to do to smooth out procedures. We will
have a better basis for assessment in January after we've been through a national
gathering cycle with her. Since helping sort out records during the period of
transition to a new person and new reporting format, I’ve scarcely had time to look
at the reports. It would be of great benefit to have a board member (a treasurer?)
who could take the time to look at details of monthly sheets to see that the
accounting is on track.

BRAILLE BROCHURE

CMN member Frank Hernandez has transcribed the text of our brochure into
BRAILLE and is willing to print out copies and mail them upon request. He and |
have worked out the logistics. We will put a running notice in Pass /t On! and on the
Web site inviting sighted readers to request one for a blind associate.

NATIONAL OFFICE TIME / TASK ANALYSIS Summary 1/1/02-9/30/02

OFFICE MANAGEMENT & ADMINISTRATIVE WORK HRS. SPENT
Membership maintenance & inquiries 165.0 (15.2%)
Administration 330.3 (30.5%)
Office maintenance 75.3 (7%)
Servicing regions 22.4 (2%)
Total Ofc. Mgt. & Admin. Work 593.0 (54.5%)
OTHER PROJECTS HRS.
SPENT
’02 National Gathering 108.6 (10%)
’03 National Gathering 9.7 (1%)
Pass It On! 165.2 (15%)
Board Matters 91.3 (8%)
Outreach/Marketing 2.0 (-1%)
Internet Services—Web Site (48.9 chgd. to Peace Page grant) 53.6 (5%)
Internet Services—E-mail Group (All charged to Peace Page) 20.6 (2%)
Stock Account 2.7 (-1%)
Budget 6.8 (1%)
Grant Resourcing 10.8 (1%)
Fund Raising 8.2 (1%)
Budget 6.8 (1%)
Brochure 8.8 (1%)
Rowe Institute 3.4 (-1%)
Total Special Projects 491.7 (45.5%)

Total Hours Jan.-Sep. : 1,084.7
(100%)



CMN: DODGE GRANT REPORT OCTOBER 2002 10/02

by Barb Tilsen, Website Manager and Project Coordinator

Website Team: Barb Tilsen (MN), Caroline Presnell (IL), Carl Foote (IL), Dave

Trahan (MA)

Audio: Scott Bierko (NY)

Song Engraving Team: Bonnie Lockhart (CA), Sally Rogers (CT), David Heitler-
Klevans (PA), Nancy Silber (NY), Barb Tilsen

Web Advisory Committee: Susan Hopkins (CA), Scott Bierko, Caroline Presnell,

Barb Tilsen

Accomplishments Sept/Oct. (since Final Report submitted to Dodge)

Audio files are up on website
Lead sheets are up on website
New database design is up on website
Final display ad is designed and scheduled for Sing Out! Winter
‘03 issue
Search function is being designed, scheduled to be up on website
by Nov. 1

¢ Search will be able to happen for keywords, secondary

categories, artist, age range, publisher

CMN membership on email have been notified of new
developments on website
All songwriters whose songs are currently included in the listings
have been contacted for additional information about songs
needed for the search function
Planning for new Dodge grant—website goals and budget—have
been defined

Work yet to be done:

1. Coordinate work to finish design and publishing of the database search
function on the website

2. Rewrite intro on Peace Resources Page, design downloadable song entry
form to put on website as interim way for members to submit songs until
new grant work has begun

3. Membership outreach: Mailing to the general membership about Peace
Resources Page, will be done at end of October when search function is

finished.

4. National outreach:
¢ Teachers for Social Justice Curriculum Fair: Teaching Peace and Justice
in Times of War; Flyers will be prepared and distributed at this Chicago
conference
e Mailing will be done in late October to select national educational and
peace/justice organizations about the PRP
5. Administer remaining grant funds

Financial Report (attached)
$8,412.87 has been spent to date; $2,087.13 is left in grant funds.
Significant portion of this is for Carl’s website work in Sept-Oct. He will bill us
at end of month.
There will be a balance of funds available for work in the interim period
between grants which will cover:

e Internet services through January 2003

¢ Carl's time for website updates through March 2003

e Funds to do an additional number of pdf files for lead sheets (12-20

depending on other expenses)

THE CHILDREN’S MUSIC NETWORK
Volunteer work:

¢ Dave Trahan completely donated his time to this project. His work has
been instrumental in creating the Peace Resources Page. Dave will no
longer be available for work on the website once we have completed
the database search function part of the work. There’s others, too,
whose work has been essential to this project and who have
generously given of their time and skills: Scott Bierko has donated his
time to prep audio files; and Bonnie and the whole engraving team
have donated their time to the lead sheet project (coordinated by
Bonnie).

e Scott will continue to volunteer his time to prepare audio files in this
interim period between grants

¢ Barb will continue to volunteer her time to coordinate the Peace
Resources Page Project and overall website, though this will essentially
be low-key and maintenance work, not new expansion and
development. New songs will continue to be added to the PRP listings
as they are submitted by members.

¢ Tobe confirmed: the current engraving team will continue to donate
services and engrave lead sheets for the website

COORDINATION

The work we initially agreed | would do as coordinator of the Peace Resources Page
Project is either completed or is outlined above with a plan to complete. The
timetable, for a number of reasons, did not happen as planned, but has been
accomplished. | took on this work knowing that | would be donating part of my
time to finish all work undertaken. | estimate | donated about 125 hours initially in
September and early October of 2001 to launch the Peace Resources Page on our
website. In addition to the 200 hours that was paid through the grant (Dec. 2001-
August 2002), | have donated an additional 128 hours in September and October
towards this project. There’s still additional work to be done to meet the goals of
the current project. Many people contribute their time in a number of ways to
CMN, and have done so for a number of years. | don’t think I’m the exception, but
| think it’s valuable to know the hours on this project since we’re just beginning to
figure out how to set up paid positions in funded projects. Also, | do want people

to know the nature of the gift of my time that | have made to CMN in this particular
project. It’s been a labor of love, and I’m proud of the work.

CRITERIA FOR SONG LISTINGS ON THE PEACE RESOURCES PAGE
Here is the working definition of criteria for the song listings, this will be included
in the intro on the Peace Resources Page.

The Peace Resources Page is a list of quality songs recommended by the
CMN membership that address the broad themes of the Peace Resources
Page: Peace, Justice, Compassion, Nonviolence, Conflict Resolution, Antibias,
Fear, Grief, Bullying, Patriotism, Global Family. Songs on these pages come
from CMN members. It is appropriate for CMN members to recommend their
own songs, or other songwriters’ songs, that fit these criteria:

1. Song’s central theme should address a primary category of the Peace
Resources Page

2. Song is in keeping with the spirit of the principles of CMN: encouraging
cooperation, celebrating diversity, building self-esteem, promoting respect
and responsibility for our environment, and cultivating an understanding of
nonviolence and social justice

3. Song is well-crafted, and appropriate for children.

THE CHILDREN’S MUSIC NETWORK

CMN WEBSITE PEACE PAGE PROJECT
FINANCIAL REPORT OCTOBER 18, 2002

INCOME AMOUNT
Dodge Grant $10,000.00
Private Donation 500.00

TOTAL INCOME $10,500.00
EXPENSE BUDGETED ACTUAL
Project Coordinator $3,000.00 3,000.00

Barb Tilsen 200 hours at $15/hr

National Office Administrative Support 720.00 741.00
Caroline Presnell

Web Technician 2,060.00 834.00
Carl Foote $30/hr
Updates 3h/month x 10 mo.=$900
Database and audio 25h=$770
Caroline $300 (email group work)
Miscellaneous $90

Graphic Design 1,360.00 1,160.00
Carl Foote - Web redesign 30h $30/hr = $900

Jan Graves lead sheet prep = $340

Jan Graves - display ads 2 x $40 = $80

Caroline Presnell- $40

Display ads. 1,800.00 1,800.00
NAEYC 2x = $1650

other ed. pub. =$150

Phone, Online Services 660.00 550.76
Postage/Printing 600.00 31.11
One mailing to members= $400

Organizational mailing= $200

Sound-file software 300.00 296.00

TOTAL $10,500.00 $ 8,412.87

Balance: $ 2,087.13

[10/02 Attachment #3]

BYLAWS AMENDMENTS
As approved at the 10/02 board meeting

ARTICLE IV: BOARD OF DIRECTORS
Section 2. Composition of the Board

A. There shall be at least two Directors who are also Regional
Representatives.

B. At least on Director shall be designated as Regional Coordinator; two or
more may be designated to share the duties.

C. There shall be a minimum of five and a maximum of fifteen board
members.

D. To be eligible for Director, a candidate shall have been a member of CMN
for at least two years prior to the election.

E. To be eligible for Director, a member shall have attended at least one
National Gathering prior to the election.

Section 3. Election of Directors

A. A standing Board Elections Committee will make nominations of
candidates to the general membership once a year for their approval by vote
to fulfill the requirements of composition set out in Section 2 of these bylaws.
B. The Board Elections Committee will be composed of three directors
whose terms are not expiring in that election year, and three non-board
members who are not running for election that year. The non-board
members will be chosen by the directors.

C. The Board Elections Committee will seek eligible candidates for the Board
of Directors. Any individual CMN member may also nominate any eligible
CMN member (including her/himself) to the Board Elections Committee as a
candidate for election to the Board of Directors.

D. If a Director resigns in between elections, the Executive Committee may
appoint a member to fill that vacancy until the next general election.

E. A Director is elected for a three-year term.

[10/02 Attachment #4]

CMN Board of Directors
Job Description

The CMN board is responsible for overseeing the activities of the network,
setting policy, and setting long-term goals. The Board meets three times a
year, in the winter, summer and before the National Gathering in the fall.
Board members make every effort to attend meetings at least once a year,
preferably all three meetings. At times, a structured conference call is
conducted to include the input of board members unable to attend. The
number of directors has been set at a maximum of fifteen. Directors serve
three-year terms in rotating classes. No more than five directors are elected at
a time.

To satisfy legal requirements, CMN has the usual officers - president, treasurer
and secretary - elected from among the board. The Executive Committee
shares responsibility with the president. Day-to-day operational tasks are
shared by a paid national coordinator working part time.

Board members divide up responsibility for guiding the various segments of
Network functioning, the principal ones being (1) regional development, (2) the
national gathering, (3) development /fund raising, and (4) Pass /t On! There
are also a number of special projects (such as the CMN website) which usually
also involve members outside the board. CMN board members are not paid.

It is the responsibility of the Board of Directors to carry out the mission of CMN.
To that end, board members need to support the idea that children's music is a
powerful means of encouraging cooperation, celebrating diversity, enhancing
self-esteem, teaching peace and promoting nonviolence, growing
environmental awareness and responsibility, and advocating for social justice.
It is valuable for the Board of Directors to represent a cross- section of CMN,
with people from various areas of the country; from many areas of children's
work, including men and women; people of ifferent ages; and a variety of
ethnic backgrounds.

Election to the Board of Directors:

A Board Elections Committee made up of three board members and three non-
board members oversees the election process. Any interested CMN member
who qualifies may nominate her/himself to run for a board position. Each
candidate will get a job description and a questionnaire to fill out. A description
of the candidates based on their questionnaire responses will be sent to the
entire CMN membership for a vote. Open board slots will be filled by the top
vote-getters.

Qualifications:

(1) Each Director shall have been a member of CMN for at least two years prior
to her/his election as Director.

(2)To be eligible for director, a member shall have attended at least one
National Gathering prior to the election.

[10/02 Attachment #5]

BOARD ELECTIONS
Part of the Report from the Ad Hoc Board Elections Committee

(STANDING) ELECTION COMMITTEE RESPONSIBILITIES

1) Develop a board of directors job description.

2) Develop a questionnaire to determine candidate qualifications.

3) Recruit 3 non-board members to be on the committee.

4) Send a mailing to the general membership explaining the new election procedure
and asking for candidates. Also include on the website.

5) Recruit candidates for the board.

6) Answer questions of potential candidates and administer questionnaire.

7) Put together a mailing for the general membership that includes names and
descriptions of the board candidates and a mail-in ballot.

8) Tally the votes and report the results at the next annual gathering, in Pass /t On!,
and on the website.

SUGGESTED TIMELINE FOR THE 2003 ELECTION

10/18/02 Discuss and approve changes in the bylaws

10/19/02 Present the new procedure to members at the Annual Community
Meeting

End of Oct. Board Elections Committee is formed

Nov.-Dec. Committee develops questionnaire and procedures

Jan. '03 Letter sent to membership explaining new procedure and asking

‘er candidates, giving a 3/31/03 deadline

By 5/31/03 Candidates approved by committee

Jul.-Aug. Ballots designed and printed

Aug. 24-31 Ballots sent to members

Sep. 7-13 Ballots received by members

Oct. 1-7 Ballots returned

Then: Results shared at national gathering, posted on the website, and

announced in the nex P/O!

Board Meeting Minutes - Oct 10, 2003

Attending: Sally Rogers, Frank Hernandez, Pam Donkin, Jenny Heitler-
Klevans,

Sue Ribaudo, Barb W., Caroline Presnell, Sue Hopkins, Ruth Pelham, Tom
Pease, Barb Tilsen, Phil Hoose, Lisa Atkinson

A. Beginnings

1) Song & Check-in

2) Election results - Report included

3) Committee and task force structure - Report included

B. Office Report

Membership - June - 432, October- 454 (increase from Directory)

Getting new membership from web rather than brochures

Pro-bono Lawyer is leaving her firm. She1Il ask if she can take us on

at new firm. Trademark and certificate stuff has been taken care of.
Someone wanted to get back issues of PIO! and is willing to pay for it.
Caroline alerted the lawyer and she called him. He deals in trademarks.
She is sending him the back issues.

Directory - Caroline has finished it and will mail it soon.

Donor thank-yous system needs fixing. Caroline first acknowledges and then
board member sends out thank-you. Some things fall through the cracks.
Sue

volunteered to be responsible for thank-yous.

C. Budgets, Finance

Received $11,972 in donations

Working on 04 budget with bookkeeper - has had a lot of back work to do.
Meta did some things well, but neglected other things. Christine Imhof is
new bookkeeper and has had to catch up and is still working on it. Caroline
feels she will do a good job once she gets caught up.

Caroline had a volunteer for a short period of time, but has lost that
person. Frank recommended getting a college intern.

D. Board Maintenance

1) Committee changes - need additional exec committee people

Frank is interested in being on exec. committee

-Should someone who just came onto board be on the exec. committee?
-People expressed interest in having him on exec. committee because he
has loads of experience with other organizations. Has ideas for ways to get
increased membership by stressing what we have to offer.

Frank was voted onto the executive committee.

Barb T. will look into setting up a listserv for the board.

Sue R. will stay on the exec. committee until January

Policy book - Susan H. offered to compile with Caroline. Caroline was

feeling overwhelmed. Caroline has an emergency sheet. Needs to update.
Caroline will email information that she has as she comes across it.

2) Proposed by-laws changes

Article IV, Sec. 2: Add new item F<

In addition to the regularly-elected Directors, the Board may appoint a
director living in Massachusetts whose duties and obligations will be
determined by the Board. Passed.

3) January meeting - Ruth?s house

E. National Gathering

2003 Gathering

Magic Penny - Sally commissioned a cedar box heart with a penny on top and
a

painting inside.

-Opening and Closing - Ruth, Phil, Frank and Pam will welcome people
Jacki wants to help with closing - Jenny, Pam and Ruth will plan closing
Meet and greet your region

-Community Meeting

If you have 5 hours in a year to help with CMN - what would you do?
Each board member chair a think-group, group comes up with action steps
and

agrees what to do.

Gathering - Jenny & Barb W.

Fundraising/sponsorship - Phil and Ruth

Membership Development - Pam and Frank

Developing Regions - Regional Reps meeting - Sue & Sally

PIO! & Website - Nancy & Barb T.

Barb T. and Phil will do a highlight report - lottery drawing

-Onsight fundraising

12 items in silent auction

Barbara Wright is donating $1000 donation to match give a gig

next year she will donate $5000 to match give a gig

2004
- Catering options - Jenny will decide
- Doing a musical on Friday night - people not sure about that

2005

-Anna Stange will chair in the Midwest

2006

-Barb will check with someone in CA.

-CEU!?s - big incentive for teachers - Sally will work with people in
MidAtlantic region

-sales table policy - attendees are only ones who may sell stuff - this year

is an exception. Ronbergs are selling and will be giving more $ to CMN.
One complaint has been registered about taking a %.

BREAK FOR LUNCH

6. PIO! report from Nancy:

They have two engravers volunteering now

Songs will come from Kim, then go to the engraver and then to Nancy
Pam D. typed up the interview that Phil did with Suni, she will do more in
the future

Nancy asked for suggestions for someone to do a lesson plan for the next
issue.

Pam suggested Greta Peterson.

Jacki came in to make a report on this year's gathering. Everyone cheered
and thanked her for all her work. We discussed whether to do a round robin
this evening. Tom spoke to Fri. round robins as being a great intro to the
weekend, taking the edge off the pressure of Sat. night. Deborah Pittman
was the the afternoon program at the Sacramento gathering and she has
been

invited to come here tonight as the beginning evening program. We will have
two big rooms available tonight, the hotel is not charging us for the second
room. Jacki reported on the rooms available for us to use the rest of the
weekend. All the workshops are on the 4th floor. Lisa A. has coordinated
the workshops. There are five workshops in each session. Sunday morning
there's a sixth. Jacki will orient people about hotel checkout. We will

have access to the big meeting rooms all night. There are snacks for
tonight. The room negotiations are done. There are 48 rooms reserved. We
had guaranteed 60, and Jacki asked if they could do anything about it. They
agreed to not charge us for the extra rooms (they will reduce an agreement
by 20% if they are informed by a date in advance, and they said they would
consider the reduction as if we had informed them early). There were some
problems with registrations and confusion with people having trouble getting
booked and getting the agreed gathering rate. Jacki worked with them to
figure out what the problem was and fixed it. The hotel has been very
cooperative in accomodating our needs and helping fix where problems
occurred.

Back to the PIO! report:

Nancy hasn't heard any feedback about cutting back on the number of
issues

for 2004.

10. MEMBERSHIP DEVELOPMENT
Sally suggested we table this to Jan. since we have built in a discussion on
this subject into the community meeting.

8. INSTITUTES

Sally explained what the institutes are; Sarah is organzing another Rowe
Institute weekend in 2004. Ruth spoke with Sarah yesterday; there is a core
group from the first Rowe weekend who will do this new weekend (Sarah,
Kim,

Jennifer and others will be involved). Discussion about how this seconed
institute has come together, how members do or do not know about it; and it
will be discussed more thoroughly in Jan. to look at what these kind of
informal projects are in relation to the board and CMN.

Teacher Institute for 2004 gathering will be explore and will be discussed
more fully in Jan.

9. WEBSITE

Monthly updates are happening regularly; Magic Penny Pages are being
expanded and developed; Peace Resources Pages have been on hold due to
lack

of time but Barb will continue to work on them as she is able. She will do
grant research over the next six months to look for funders we might
approach for funds to do expand songs around other principles. Will also
look for new people to be involved in website work

NEXT BOARD MEETING: Jan. 10-11 in Albany, NY at Ruths house. Sally will
deal with logistics.

11. REGIONS
Three regions were late doing election. Caroline nudged them and they have
all done their elections and re-elected their current reps.

Lisa reported on N. Cal. They organized a statewide gathering in Sacramento
and it was huge--around 200 people came. It was very successful. Students
at Sacramento State came and got course credit for being there. Great
model

for how to bring some new people in to CMN. Peter Baird is writing an

article about it for PIO!

Greta sent a report: they have 2-3 meetings a year in Portland area,
sometimes it?s very small. People are spread out between and they are
trying to help people organize things in their area.

Rachel's report to Jenny talked about they're looking for projects to do,
that seems to be the best way for them to work together.

Kathy from Canada sent report that they*re having problems, they only have
six members in the region (are supposed to have 10 to be a region). Theyre

very spread out. Kathy is at a loss about what to do about this.

New England. Scott Kepnes moved to New Hampshire and is working on
finding

a rep to replace him. They have a gathering coming up and hope to find
someone. Janet Beatrice is working helping organize this and may be taking
on the rep.

Jenny reported on Mid-Atlantic. They are working on organizing the 2004
gathering

Sue Ribaudo: New York Metro had successful gathering at Bank Street last
fall, about 40 people there. they had a winter one with about 5 people.
Their Spring one hosted by nancy had about 15 folks and it was successful.
another is coming up in November, they have 4 workshops lined up and are
hoping to draw in music teachers. Sue is looking for someone to replace her
or have a co-rep.

Carrie Higgins is S. Cal rep, they have been focused on the national
gathering. have had a song swap once a year. They've been toying with
doing more outreach right at the schools. Feeling they?re not getting to

the people they want to get to, want to reach teachers more directly,
they're looking at ways to be more hands-on. Discussed doing co-rep model,
so it?s not such a burn-out.

We need to find another person to take on Regions from the board. Lisa and
Jenny will talk to Pam. D. about what this involves.

Lisa A. was thanked for all her work as a board member. this is her last
meeting.

7. INCOME GENERATION

Tom read the letter that he and Stuart composed for a fundraising mailing
which was approved and appreciated. There will be a tear sheet at the
bottom and Caroline and Tom will take care of the mailing.

GIVE A GIG: $5700 was raised last year. This year's will be presented at
gathering this weekend. Sue will adminster it. Sally will announce it
during both round robins with the $5000 challenge match that has been
offered.

SPONSOR PACKET: We have a form letter for sponsorships now that Barb T
and

Bonnie wrote for this gathering, and Sally will reformat the letter to make
it useful for next year.

FOUNDATIONS: Phil is going to follow up on suggestions that people give
him

Barbara W. she got $205 from calling previous donors.

Susan Hopkins was thanked for her great work as a board member. This is
her

last meeting.

We closed with 3May the Work We Do?.

110/04 Attachment #1)

THE CHILDREN’S MUSIC NETWORK
Balance Sheet
August 31, 2004

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 10,225.16
Wells Fargo Money Market 14,108.11
Total Checking/Savings 24,333.27

Other Current Assets

Stock Account - Prudential 18,550.44

Transfer Account 500.00

Total Other Current Assets 19,050.44

Total Current Assets 73,383.71.
Other
Assets

Unrealized Gains/Losses -3,248.83

Total Other Assets 3248.83

TOTAL 40,134.88

ASSETS

Accounts Payable
Accounts Payable
Total Accounts Payable
Total Current Liabilities

Total Liabilities “65.00
Equity

Net Worth - Retained Earnings 40,120.09

Opening Bal Equity 284.80
Net Income -205.01
Total 40,199.88

Equity
TOTAL LIABILITIES & EQUITY 40,134.88

ADDITION TO THE PROCEDURES/POLICIES LIST [10/04 Attachment #2)

Approved at the Board meeting 10/04
Add a subsection to the MAGIC PENNY AWARD section:

Guest Expenses

¢ Out of the Magic Penny budget, CMN will cover travel, food, lodging, and
the conference registration fee for the award recipient (and one personal
care assistant if needed).

¢ The recipient may also designate up to five people to receive free
registration for the award tribute program and lunch. If those people
want to participate in more of the gathering and/or stay overnight, they
must register for the gathering and pay the stated fee.

MEMBERSHIP REPORT BOARD MEETING 10/04 = [10/04 Attachment #3}

MEMBERS BY REGION

1/0] 1/0] 1/0} 10/0

2 3 4 4

1/02 | 541 (496+45 orig. Can 11 7 6 6
gift)

10/02 | 465 (450+15_ orig. Gt Lks 26| 22] 21 21
gift)

1/03 | 491 (467+24 orig. Mid-At 26| 30] 27 32
gift)

6/03 | 432 (419+13 orig. MW 54| 44] 47 48
gift)

10/03 |454 (440+14 orig. N Cal 116] 90] 90 82
gift)

1/04 | 462 (447+15 orig. NEng | 130] 115] 112 111
gift)

10/04 | 442 (422+20 orig. NYM 77| 60} 65 62
gift)

PacNW/ 16{ 12/ 13 11

S Cal 65| 51] 62 51

SE 20| 18] 19 18

Notes re the lower number since Jan.—

¢ Due to the fall work load after reduced summer hours, 3" notices have
not been sent out yet for the summer months. Expect to get about 20 of
them.

¢ Sept. 1% notices went out early—in June—and 25 haven't renewed. 2
notices should bring in c.14.

Dear Friends,
here are the raw board minutes from our gathering meeting. Sorry to take so
long in sending them.

Sally
Minutes of Oct 2004 CMN Board Meeting.

Office Report: Some discussion of member who pledged to restore $200 for
damages cause to LA Hotel but hasn't paid. Ruth will call her.

Frank has volunteered to join Suni as our official Spanish-speaking voice on
the CMN call.

FINANCES: We are running on about 40k, down from the 50+k figures we
hada

few years ago, but stable and no crisis. Still, we need to think about
increased membership and fundraising.

Credit Card folks apply for membership etc using their credit cards. Will cost
us

approx. $300/yr. Signed a 3yr contract, which Bonnie has guaranteed. To
use it on the website, we'd have go pay more and rent an electronic swiper.
We're working thought Wells Fargo. Visa and Mastercard only. We could
actually buy the electronic swiper. New discussion of PayPal, which would
allow us to pay, sell merchandise on line. Jeanette will investigate.

She says CMN can join Amazon as an associate member. So, whenever a
someone buys a CMN members product through Amazon, CMN gets a
kickback.

Jeanette will investigate this too, and report in January.

Brochure. We're almost out. For 5k more, it#ll cost $1433. 10k $1881

15k $2440. 20,000 went in only 3 years. Frank: urges a rewrite. Bonnie

and Sal: urge a small print run to address current shortage, changing it
very little for now. Why have we gained so few new members from so many
flyers? Are people joining through the web now? Frank: why not have a PDF
file with the brochure? Barb: Have a testimonial page on the website.
Resolution: We will order 15,000 new brochures, changing only the credit
card. Put the famous person letter with signatures in too. Caroline has

the original famous person letter and will take care of this.Frank wants 2-3
more quoteson brochure price. Caroline*s brother will do this.

ELECTIONS. We got 142 ballots back for most recent election, which gave
us Mara, Johnette, Terri and Ruth. BUT, the paper ballot cost us about
$300. Proposal: Continue to have annual elections. We e-mail materials
to everyone who has e-mail with all materials we previously sent in mail.

People vote either by hitting reply or sending materials back by paper mail.
Passed unanimously, with one abstention.

BOARD OPERATIONS (B): REVIEW OF COMMITTEE STRUCTURE

No board member except for Jenny is also a regional rep. By-laws call for
two. Frank is trying to start a Sonoran Region. If elected Regional Rep,
he will serve

--Board Sec'y. Phil Hoose will be Board Secretary.

--Andi Stone. Andi is recently deceased. She and her enormous
contribution to CMN were remembered. We had a moment of silence for her.
We will consider in January how we as an organization.

lv © Advisory Committee. Idea is to enlarge CMN'?s skill set to include
legal, developmental, administrative, business, technical etc. skills.
And/or, to put prominent people on the letterhead, to help us attract
support. Wealth, Wisdom and Work. Proposal: A board subcommittee shall
be formed to identify the skills we need, to figure out who has them, will
identify prominent people, and then to make the calls. Total of 3 people.
They are Sally, Pam and Mara. To do: Sally will call Deb Block and ask

her to do it.

PASS IT ON. Nancy has only two articles for the next issue. Sally will
write an article. November 15 deadline.

Johnette will join PlO advisory committee. Sal will also write a "How to
Spread the Word" article

INSTITUTES. Rowe will have us again in Feb 2006 and has agreed to beef

up their PR effort. Gretta Peterson may try to set something up in Oregon.
Sally advocates trying to piggyback CMN presentation onto the gatherings of
other organizations, giving presentations but also passing out CMN
literature.

WE NOW BROKE

THE PIZZA WAS GREAT
THE SUN WAS SHINING
12:50 We reconvened
NATIONAL GATHERING

Jenny?s report. Got ads for ad book. Need to write a thank you,
reimburse David Perry. We have good attendance. Why? Jenny says in large

part because we promoted gathering on line. Closing is as yet unplanned.
Should do a Bob Blue song.

Well divide once again into focus groups:

Gathering

Fundraising,

Web site and PIO
Membership

Strengthen regions
Open-Ended CMN group.

Outreach is the theme of all of the above. We'll have at least two board
members in charge of each group

"If it is to be, it is up to me"---F. Hernandez

2005 GATHERING

Wisconsin. We have investigated four possible sites. We have
political/spiritual objections to two of them. The decision is down to
Oshkosh or Aurora. AlthoughSWAIT! Chicago is emerging. Great food, inner
city. So we will add to the mix The International Conference Center in
Chicago. The Committee is charged with making this decision.

2006 GATHERING AND BEYOND. 2006 is in California, somewhere.

2007 Albany. Terri Robbens will chair

2008 Tucson. Frank H. has volunteered to organize.

2009 New Orleans

REGIONS

There was a long recitation of who represents each region. Bonnie will
write to Lin Boyle. Phil will write to Scott Kepnes thanking him for years
of service. Art 3, Memb (d). Revision: 1st sentence deleted. Replaced
by: "Regional Reps will be elected for 2 yr terms. Elections will held
every two years sometime between Jan 1st and the date of the national
gathering."

MEMBERSHIP DEVELOPMENT.

We are leaking members. We're down from 494 non-gift members 1/02 to

422 in

10/04. Frank H volunteers to call those who have not renewed. Caroline
will give him the list of those who have not responded to the third renewal
notice. He will quantify why they have not re-upped.

Corporate members. Proposal is to ask Patricia Shih to lead up corporate
ask committee. Pam will call Kindermusic and Music Garden. We have only
two corporate members now. $150 is a very low figure. Caroliine will
e-mail the list, and e-mail the benefits. Sal will call Elderly

Instruments. Tom Pease will call Oasis.

How to attract working musicians:

Johnette will be the point person to talk to people about what they want as
professional musicians and what they would like to see in CMN that would
make this organization more attractive to them. [Note: broad definition
needed of professional development, including things like marketing CD's,
etc. but ALSO issues of consciousness and sensitivity about doing music with
different populations, language issues, performance issues, etc.].

Need to prepare packets to give to folks at professional organizations ---
that have songs, lesson plans, etc. These will be given out at places like
NAEYC (this is already in the works).

Bonnie will be the general To Do List Nudge, thus relieving Caroline

WHEN IS THE NEXT BOARD MEETING? JANUARY 22-23. NEAR SALLY!S .
SENEXET HOUSE.

Sal will check out the availability.

WHEN IS THE MEETING AFTER THAT? MAY 21-22. PLACE TO BE ANNOUNCED.
GIVE-A-GIG. 3 k from anonymous.

Grants hubby about who to approach for funds.

Mara, Ruth, Patricia Shih and Sally will be on the approach the rich people
together.

To do: Sally will write a fundraising letter.

ALL SONGS. FRANK CAN MASTER THEM. FRANK AND BIERKOS WILL
DESCRIBE

JOB, AND MAKE A PROPOSAL TO THE GROUP. Action item for All Songs:
Nancy, Tom, Scott B and Frank will meet to discuss the job. Will Make

recommendations during the community meeting.

WEBSITE. It's gorgeous. Barb: Still working on Magic Penny Pages.
Peace resources pages a bit backlogged. Regular updates every 2-4 weeks.

EPIO: Intent is to have one issue a year. Guest editorial. Nominees
for big-time guest editorial. Needs help. Barbara has only so much
energy; can?t give both to the board and to the Website.

PRESIDENCY? Who will be the President next year? Who will be on the
Exec? Each board member must soul-search re availability.

Lets invite the regional reps to the next meeting. Co-presidency? Strong
support. Frank is interested in Presidency. Bonnie will send job
description to the board.

WEBSITE

Sally Rogers

P.O. Box 98

Abington, CT 06230
sally@sallyrogers.com

www.sallyrogers.com
860-974-3089

Check out the Children's Music Network's fine website at

www.cmnonline.org!

Join the organization and link up with hundreds of performers, educators,
parents and songwriters who believe that children's lives and the world can
be changed through music.

To Do
October 2004

BARBARA W
write letter to Andy's Family to accompany donations collected by Jo

BONNIE

talk with Susan H. & Peter B. about 2006 Gathering in CA
write thank you to Lin Boyle

nudge everyone on To Dos

send board members the president’s job description/task list

CAROLINE

change website message to include Frank as contact for Spanish
Speakers

arrange for reprint of 15 thousand brochures

FRANK

talk w/ Scott B about ALL SONGS

call members who don't renew after 2nd notice
do tentative planning for 08 conference in Az.

JENNY
write thank you to Patricia Shih for organizing auction

JOHNETTE

be point person for info re meeting member's professional
development needs

research PayPal

research Amazon store connection

serve on PIO! Editorial Advisory Committee

MARA

gather testimonials

serve on advisory brd committee
contact previous large-amount donors

NANCY
ask Norman to serve on Advisory Brd
ask Norman about grant leads

PAM
serve on advisory brd committee
call Kindermusic & Music Garden for corporate memberships

organize notes from annual meeting groups for board report

10/04 To Do (cont.

PHIL
write thank you to Scott Kepnes
serve as board secretary

RUTH

call LA gathering person to try to get reimbursment for $200 pd to
Omni

help advisory brd committee

host the Jan. '05 board meeting

contact previous large-amount donors

SALLY

complete fundraising letter by mid-November

serve on advisory brd committee

ask Pat Shih about leads for corporate members

ask Debbie Block to be on the advisory brd

contact previous large-amount donors

write 2 articles for PIO!

contact Elderly Instruments for corporate membership

ask Patricia Shih to help with corporate membership solicitation

SUE
continue to write Thank You notes
continue to handle Give A Gig donations

TERRI

research '07 Gathering site

contact Remo for corporate membership
TOM

do mailing for fundraising letter

contact Oasis for corporate membership
* UNASSIGNED?

* thanks to Katherine Dines for auction donor and scholarship contacts
this year and last

* ask Joanne Hammil to be on the advisory brd search committee

* invite reps to next board meeting

110/05 Attachment #1

The Children's Music Network
Balance Sheet
As of September 30, 2005

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 26,560.83
Wells Fargo Money Market 14,208.20
Total Checking/Savings 40,769.03

Other Current Assets

Stock Account - Wachovia 21,506.67

Transfer Account 500.00

Total Other Current Assets 22,006.67

Total Current Assets 62,775.70
TOTAL ASSETS 62,775.7
0

LIABILITIES & EQUITY

Equity
Net Worth - Retained 56,448.10
Earnings
Opening Bal Equity 284.80
Net Income 6,042.80
Total Equity 62,775.70

TOTAL LIABILITIES & EQUITY 62,775.7
oO

The Children's Music Network
Profit & Loss
September 2005

{10/05 Attachment #1, p. 2]

INCOME
Dividends 15.00
Donation Income 310.50

Donations 50.00
Gathering Scholarship 260.50
Intere 29.58
Checking Account 2.44
Money Market 8.75
Stock Account 18.39
Membership Income 2,145.00
National Conference Income 11,364.75
05 Conf Prog Bk 530.00
05 Conf Reg 10,834.7
5
Region Activities - SC Gathering Reg 65.00
Unrealized Gains/Losses -44.50

TOTAL INCOME 13,885.33

EXPENSE
Bank Service Charges 35.80
Board Expenses - Prof. CP 5.40
Bookkeeping - Chris 78.75
Intern 789.60
et

Directory Online 66.60
E-Mail Groups 7.20
e-PIO! 05 37.80
Servers 172.20
Website 505.80
National Conference 05 836.66
Postage 310.40
Printing/Copying 180.66
Professional Svc. -CP 345.60
National Conference 06 - Prof Svc. - CP 68.40
Office Supplies 9.99
Outreach/Marketing - Prof Svc. - 10.80
Plo! Expenses 2,014.80
PIO! #51 - Editor 1,500.00
PIO! #51 - Prof Serv CP 514.80
Postage 212.35
Professional Services - CP 795.60
Region Activities - SC Gathering 14.80
Postage 14.80
Storage 75.00
Telephone 168.10
TOTAL EXPENSE “3,116.05
“8769.28

NET
INCOME


[Attachment #1, p. 3

GRANTS

FUNDS
Children's Music Day (in
NYM balance)
National Gathering
Scholarship Fund
Growth Fund
Membership Scholarship
Fund
Gift Membership Fund
Gardner-Heil Donation
Development Fund

TOTAL GRANTS AND FUNDS

REGION BALANCES
Canada
Mid-Atlantic
Midwest
New England
Northern California

* NY Metro
Southeast
Southern California
Pacific Northwest
Great Lakes

Total Regions

* Duplicated Funds (NYM)

PREPAID MEMBERSHIP

GRAND TOTAL DESIGNATED

FUNDS

The Children's Music Network

Designated Funds
September 2005

FUNDS
AVAILABLE
09/01/05

PERIOD
INCOME

PERIOD
EXPENSES

1,024.52

1,151.88 260.50
6,250.00
2,580.70

560.00
400.00
2,250.00
14,217.10

260.50 0.00

470.00
500.00
1,000.00
1,000.00
1,000.00
2,024.52
500.00
1,000.00
274.69
500.00
8,269.21

14.80
5.00

14.80

19.80

(1,024.52)

1,615.00 230.00

23,076.79 510.30 14.80

FUNDS
AVAILABLE
09/30/05

1,024.52
1,412.38

6,250.00
2,580.70

560.00
400.00
2,250.00

14,477.60

470.00
500.00
1,000.00
1,000.00
1,000.00
2,024.52
500.00
1,000.00
279.69
500.00
8,274.21

(1,024.52)

1,845.00

23,572.29


CMN WEB SITE REPORT OCTOBER 2005 10/05 Attachment

I. Facts and Figures
A. Carl reports that for the members-only section during the two weeks (14 days) that
the section has been up on the Web site (Sep. 29-Oct. 13)—

1. The Member Log-in page was viewed a total of 243 times.
The Members Directory was viewed a total of 60 times.
The PIO! Song Database was viewed a total of 21 times.
The Member Tool Kits were viewed a total of 4 times.

2. Web server statistics for Jul.-Sep. 2005:

On average, each day, there were 428 pages viewed by 272 visitors. (This has
increased from Jan.-Mar. '05, when the average was 330 pages viewed by 210 visitors,
daily.)

Most- requested pages—

Home page: 26 %

Peace Resources 13 %
Magic Penny 3 %

Member Links 2.5 %

Pass It On! main page 2 %

Forty percent of the pages viewed were found by linking from another site. Most-
frequent sites referring visitors—

* google.com 12 %

e childrensmusic.org 5 %

e falcon.jmu.edu 5 % (The exact page is

http://falcon.jmu.edu/~ramseyil/songs.htm.)

* yahoo.com 2 %

e freekidsmusic.com 1.5 %

* msn.com 1.5 %

Other referrers: sisterschoice.com, childrensmusicweb.com, planetaryexploration.net,
kidsmusicweb.com

B. Number of members participating in CMN member email list and the budget for
online services to date will be presented at the Board meeting. [Note: These topics
were not reported or discussed. ]

Il. Accomplishments
A. The Member-only section of the CMN Web site is now online and includes:
1. Online Members Directory
2. PIO! song database
3. Instrumental sound files of songs in issue #51 of P/O!
4. CMN Member Tool Kit
5. CMN Regional Rep Tool Kit

[10/05 Attachment #2, p. 2]

B. e-P/O! 2005 with a guest editorial by Sally Rogers and four articles from print P/O!
issues #48 and #49/#50

C. CMN Member Media List now includes two articles by CMN members (PJ Swift and
Susan Salidor) on how to do your own radio show.

D. Audio file & lyrics to Ruth Crawford Seeger song “Goodbye, Old Paint” on Magic
Penny Page

lll. Status of proposed additions to Web site

A. Question for discussion: balancing new projects and features on the Web site with
the volunteer time available to sustain it

B. CMN Marketplace: this project has been on hold this year due to time constraints
from all three people involved in setting it up johnette, Caroline, and Barb). Johnette
is still interested in doing this project, but can’t give a timeline at this point due to the
situation in New Orleans.

C. Children's Page: Johnette is developing this page and wasn't going to have time to
work on it until her tour schedule ended in late August; with the hurricane aftermath
to deal with, it will continue to be on hold for a while. She currently thinks she could
put this together in January.

D. Educator's Tool Kit: volunteer team was not able to continue developing this (com-
puter crashes, busy work schedules, etc.); this project is on hold for the moment too.
E. Instrumental sound files of all songs in PIO!: These audio files have the piano
melody of the song formatted as an mp3 file. Nancy Silber has set these up from the
Finale files for the current issue of P/O! and is willing to put these together for all the
songs that have appeared in all the issues of P/O! We need to explore with Carl how
much time that will take from him and decide if we can handle this in the budget right
now.

IV. Web Site Team

Barb Tilsen-Web Site Manager/Online Services Coordinator
Caroline Presnell-Web Site Editor

Carl Foote-Web Site Tech

Greta Pedersen-Moderator of the CMN Member E-mail List

Status of Web Site Manager Job: Terri Roben will not become the Web Site Manager.
Though we have done a lot of training since the January board meeting, Terri has had
to deal with the intense and demanding health crises of her parents these last six
months, and this has prevented her from taking on these duties. She has decided that
this is something she cannot do at this point.

CMN Board Meeting Notes 10/21/05

In attendance at 9:30 AM: Mara, Sapon-Shevin, Peter and Ellen Allard, Tom
Pease, Ruth Pelham, Bonnie Lockhart, Pam Donkin, Jenny Heitler-Klevins,
Frank Hernandez, Caroline Presnell, Sally Rogers

Opening Song: Welcome Table

Check-in

Welcome new board members

This is last board meeting for Jenny, Tom and Sally

Election results 75 votes compared to 140 last time. Five people for 6 slots.
Tom liked having it done by email.

Discussion about alternatives to board meetings, including audio chat,
conference calls.

Pam is the designated board member for the elections’ committee (It will be
Tom, Terri, Pam and Jenny)

Executive Committee: Sally, Frank, Pam, Bonnie and Mara (so far)

Then it will be: Bonnie, Frank, Pam and Mara

Bonnie is going off in January

Who else will be on the Executive Committee? Should have some overlap
(we'll go back to this when Barb Tilsen gets here)

Advisory Committee: We need a person to write up a description of the
Advisory Board’s task. We are not really sure what we are doing. Now it’s
Ruth, Sally and Mara.

Future Board Meetings:

The next Board Meeting is February 4th and 5th, 2006 at Ruth’s place in
Albany.

Saturday 10:00 - 6:00 p.m.

Sunday 9 a.m. to 3 p.m.

The Spring Meeting needs to be set. Bonnie made a chart for us to fill in
about availability. We will fill it in and Bonnie will take it home and figure it
out. We will revisit this topic when the Barbs arrive.

To-do’s: Pam: find virtual alternative for board meetging
Ruth: write Advisory Board description

FINANCES:

Chris the bookeeper’s hours says that her hours are finally what they’re
supposed to be. It’s working really well.

We will ask Barb Tilsen to say something to Karl, Bonnie to Jan and Caroline
to Chris --- appreciations at lunch tomorrow. They will all be here tomorrow
(Sat.).

Credit cards ARE being used. Gathering registrations (1/3) and some
memberships, so it is being useful. People could fill in the form and fax it ---
without mailing it. Benefit.

Merchandise: Rick Hubbard has just joined (personal and professional with
his kazoo company) and he offered to replace our stock of kazoos. We didn’t
have any left. So --- should we order kazoos? He gave us 100 free ones to
give away at the gathering. We need to discuss (more) the issue of logos
and merchandise.

Sally proposal: If we offer any opportunities to members equally, then it’s
Okay.

Idea: to charge people to give things out (Ruth). Jenny, seconded by Tom:
put it out for people to take if they want to. Trade organization vs. network.
Promo things -- is that appropriate?

Frank: not comfortable with charging people to hand things out. Mara: I’m
not sure where the slippery slope is. Bonnie: once they have registered, we
include information that says that members are welcome to bring give-aways
(logo items, stuff, etc.). It’s not a sponsorship, and it’s not a sales table.
SETTLED.

On-line directory. No longer printed, but could be ordered from Caroline.
Caroline said she doesn’t want this announced anymore. Also, people can
print off the MEmbers’ Only section. If people ASK, she will do it, but doesn’t
want to advertise.

FINANCE UPDATE:

Caroline passed out copies of the financial report. This isn’t a great time to

compare --- because the gathering brings in money, accrues expenses, etc.
Takes a while for things to sort out.

The fundraising letter raised over $2,000 dollars.

Give-A-Gig: Raised over $4,000. People have already sent in pledges for the

next round of Give-A-Gig . Sue Ribaudo doesn’t want to continue to
coordinate it. Sally will make copies of the form and reproduce it. We will

give them out and make a pitch at the Annual Meeting AND at the beginning
of the Round Robin.

AT ANNUAL MEETING:

Elections
Give-A-Gig

At the Annual Meeting we will ask for people who are willing to do “a job” ---
a one-time job.

ACTION CORPS: This is a group of people who are willing to be recruited for
some job. We ask people to sign up and then we call them for specific jobs.
Frank and Ellen will make an announcement about this.

We will identify ourselves as Board Members on our name tags

Fund-Raising:

Sally will write the letter and Tom will send it out. It will go out in November.
Excecutive committee will look at it first. Idea: cards that you could print out
that says you've given a membership in CMN as a gift. Discussion of this
topic ---- Heifer project does it and it’s all on line. Consensus was that it’is
complicated at this point. We'll try to develop it LATER.

Big Contradiction: How do we get people to support the work of the
organization ---- what IS the work of the organization directly/indirectly. It’s
hard to explain to people sometimes that supporting members is supporting
important work.

Large Donors: Barb and Ruth haven't done it yet. It’s not clear yet what the
task is exactly.
We need to figure out WHAT WE MEAN BY IT and HOW TO TALK ABOUT IT>

MAGIC PENNY: Now: We won't do it this way ever again. We should make
sure we can get the people before we decide on the person. This year, no
one is here to accept the award. Sally and Maya made a movie abour Ruth
Crawford Seeger. But neither Pete or Mike could come.

Problem: We don’t have money to pay someone to come. Hard to give
someone an award and then charge them to do it. Sally says we need more
money to support this process.

One of the things we could get money for is the Magic Penny Award.

Thoughts: It could either be a living person or someone who has passed --
but left a legacy.

We could ask someone to give their miles over to pay for a ticket.

Magic Penny: really takes about $1,100 -- so it’s like 1,000 to 1,500 to pay
for this.

When we make budget we JUST HAVE TO PUT THIS IN THE BUDGET.

Who will do it for next year? We have to move quickly. Need to put it in PIO.
End of the year ----- in PIO, and put it into the information for the Gathering.

Frank will be in charge of getting someone to make the award. He'll find the
artist.

Sally, Barb W. and Ellen will be the committee:

Ideas: Bernice Reagan, Pete Seeger (for Albany), an advocate for children’s
music ---- an organization ---- MENC ---- Danny Kaye, Burl lves, Nona, Tom
Glazer, Somali Hay (court dancer from Cambodia). Tom Paxton (is a member
and hasn't been to a National Gathering). Marlo Thomas ----- big draw ----

The committee will meet and decide by November 1st.
ANNUAL MEETING:
Purpose of the MEeting:

generate volunteers to the Action Corps

Specific volunteers for next year’s gathering

Sing and community building

Build support for the organization

Report of what’s happened in the past

GIVE A GIG

Identify the Board Members and introduce New Members

Things that happened from last year’s meeting: i.e., see we do listen!
on-line membership
paper song swaps
members’ only section
PIO data base
credit card use
Newcomer's Circle
Buddy System for Newbies

Small Group Focus: People have to leave with commitments
OUtreach to TEachers - Sally and Mara
Growing the Membership - Invigorating current members - Ellen
new members (Pam/Frank)
On-line and PIO! - Barb T. and Nancy
Fundraising - Bonnie and Barb W.

Newcomers group - Leslie and Ruth

1) Sing song

2) Introductions - board, reps, Carl etc.
3) Report from last year - Sally

4) Volunteers - forming Action Corps
5) Small groups

6) End with a song

11:40 --- Anna joins our meeting.
She reports:

There has been one cancellation ---- Kathy Reid Neiman -- was going to do
signing and finger plays. Barb Wright will take this over.

Child Care on Sunday Morning: 3 children are coming and maybe a few
others --- only coming for tonight.

Conference Services’ Manager will do it if they can’t find someone for
Sunday.

How many people coming: 87 total and probably some walk-in’s.

Bonfire tonight ---- instead of a Round Robin. We don’t need a Friday Round
Robin because of the numbers.

PUT ON THE AGENDA FOR JANUARY: Scholarships, funds to get people here,
i.e. can we give money to people other than first time attendees. Give
regions more flexibility? Might need guildelines about how often you can use
scholarship money.

Anna: This is not a one-person job, nor one-person organizer job. What is role
of the board liason? Anna -- given no guidelines about what that person
would do. Anna didn’t know what the board expected about the conference,
etc. LACK OF COMMUNICATION. Didn’t know what was expected. Caroline is
the main person --- really functions as the co-chair for the gathering.

Anna suggests you need a conference Chair (from the Board) and a
Conference ORganizer. Should have past chair, present chair and future chair
all work together.

Yay --- Anna will work with next year’s chair. Needs to be clarified and stated.
Each person in the process needs to know exactly what the expectations are.

Need separate chairs for publicity, Magic Penny, Child Care, etc.

Each committee should be like that: past, present and future.
Silent Auction, Workshops, Magic Penny, etc.

At the Annual Meeting: we will announce the committees ---- and solicit
names NOW.
How do these people become accessible to us:

¢ Use regional structure to recruit in region where gathering will be as
well as across regions to find helpers. Barb will speak at
annual mtg. about this

* HAVE FUTURE GATHERING CHAIR ATTEND THIS MEETING TO HEAR

WHAT’S UP
¢ Every regional gathering should have an element of “how can we
help the national gathering...”

Bonnie: will do outreach ofr 2006 gathering

PEP TALK FOR PROGRAM BOOK: need to do better sales job. 100% tax
deductible. Need a committee for program book sales.

National Gathering:

Policy proposal - The gathering chair work with the previous year’s chair and
the future chair. If you are the chair then it is a 3-year job. All voted yes, but
it is more of a guideline than a mandate.

Internet Services: Barb T.

A) Operations - we are having more traffic on our site.
Member-only section took a lot of work, but is now up!
E-PIO! is now up with an editorial by Sally
Things in the works - CMN store - connect to cdbaby?, children’s page
Instrumental sound files for PIO! songs

B) Coordination - people power is an issue

Terri cannot take on the maintenance of the website

How can we make it work as a volunteer job - need to have a person to
coordinate the toolkits. Developing and working on content for
website.

Topics - find link and contact organization to make sure it’s okay to link.
Policy related issues in terms of who to link to.

Do we need to keep doing more right now? Frank asked some other blind
friends to check out the website and got very positive feedback. Not
resolving this at the moment, but we will continue to work on this and revisit
in January. Kudos to Barb T., Caroline and Carl Foote.

Frank was nominated to be president - all voted yay and he accepted!!!
JT is considering chairing the conference next year with help from Jenny and
Anna.

PIO!

- Sally will interview Judy G. for next PIO!

- Nancy will be leaving the editorship eventually and we will need to find a
new person (she recommended Johnette)

Regions

New regional reps -

Carol Peterson would like to hear about dates for National ASAP
Sue Ribaudo is looking for a replacement for next year.

What's working and not

Is list-serv usable and what can we do to improve it

Rowe Institute - happening in February without board input. Rowe initiated it
this time and Sally is not thrilled about how it is happening. Lines have been
blurred.

Outreach Issues

Need to have workshop list available earlier

Wrestling with who we are
Network, but we want to be professional about it
Not a service organization

Membership

Marie Hopper:

Obstacles to attendees:

* October is a tough time as there are so many conferences going on in the
fall.

¢ Teachers would like last week of June

¢ Know presenters in advance

¢ have conference info released in a more timely fashion

¢ feeling of us and them

Carole Peterson

* put date out at least a year in advance
* good on a 3-day weekend

* a“we” anda “they”

Joanie Calem;
¢ Why try to reach new groups of people. We are what we are.

* coming on asw needy can be a turn-off to potential new members
¢ Do we need to grow membership

Ellen Allard
¢ Didn't feel like she belonged
felt like she wasn’t a purist because she needed to make a living

Round Robin people talk when they don’t know the performer.

People were nasty to them at the sales table.
Pam Donkin's 10/31/05 post-gathering report to reps e-mail group re reps
breakfast session and board meeting sessions at the 05 gathering—

Regional Reps

Here is a report of what we talked about at the Regional Reps meeting
at the conference. It would be appreciated if you would post your
comments on these matters, if you missed the meeting, back to this list.
attendees: Sandy Greenberg (sub), Fran Friedman (sub), Jenny Heitler-
Klevans, Lisa Atkinson, Sue Ribaudo, Barbara Wright (board member &
former rep), Marie Hopper, Carole Peterson, Joanie Calem, Pam Donkin

1.We talked about when reps terms expired and I'm attaching that list
here. Please note that regional rep terms are now 2 years. You should
have your election prior to your term expiration or by the date of

the National Conference if you have an October exp date, in the year
your term expires. The election may be held at a regional gathering

as long as everyone is informed when the meeting is announced of who
is running with room for a write in candidate. It can also be held by
email. You should create a ballot, send it to me and | will email it

to your members with the votes being returned to me by email. The
ballot sample is in the Regional Reps tool kit on the website.

3. Another problem raised was that people come to the regional
gatherings but do not join CMN. How do they get people to commit to
joining?

4. Some reps said they would also like the board to get some
consensus from the membership

on what month works best for the National Conference. Many
complaints are made about October being one of the busiest months for
gigs and other conferences and they would like to see the National
Conference held in the summer.

5. This next comment is about the website and not regions but was
brought up in the context of talking about getting more members.

Marie feels we give a way too much on the Peace Resources pages.
People should have to subscribe to the website and there should be a
members only section. If you are not a member and you want to
subscribe it should cost more than if you are a member.

Here are your rep terms and regional balances:

No. Cal. : Lisa Atkinson 10/06 $1000

Canada: Liz Benjamin and Ros Schwartz 10/07 $470

Great Lakes: Joanie Calem and Leslie Zak 06/06 $500

NE : Amy Conley and Kim Wallach 04/06 $1000

Mid Atl.: Jenny Heitler-Klevans 03/06 $500

SE : Marie Hopper and Kari Kovick 10/07 $500

So Cal: Linda Kay Johnson 08/07 $1000

Pac NW: Greta Pedersen and Bonnie Messinger 10/06 $274.69
MW: Carole Peterson 06/06 $1000

NYM : Sue Ribaudo 05/06 $1,000 ordinary funds plus $1,024 remaining from
the Children's Day (special) fund.

Regional Monies Policy

1)The accumulated money designated for a region and held by the
organization as a restricted fund will be capped at $1,000 for a region with
more than 30 members and at $500 for a region with 30 or fewer members.
Above those limits, all other region income, including the regional member
fee portion and income from region activities, will go into the organization's
general fund.

2) If a region has or obtains earmarked special-use funds, these may be
retained in the region's restricted fund in addition to and above the $1,000
or $500 limit.

3) If capped region funds prove insufficient for special projects, regions may
apply to the Executive Committee for assistance.

THE CHILDREN’S MUSIC NETWORK
FALL BOARD MEETING

Session 1: October 6, 10:00 A.M. to 4:30 P.M. Session 2: October 8, 3:24 P.M. to
4:54 P.M.

Present: Directors Marci Appelbaum, Pam Donkin, Johnette Downing, William Grisack,
Monty Harper, Frank Hernandez, Erin Lee Kelly, Ruth Pelham, Carole Peterson, Terri
Roben, Mara Sapon-Shevin, Barb Tilsen, Barbara Wright; National Coordinator
Caroline Presnell (absent on Fri. after 3:15); Conference Co-chairs Ingrid Noyes and
Joanne Tuller (for their report only)

|. CALL TO ORDER/ CONVENING

A. Introductions: The brief introductions included singing several songs and a go-
around telling your name and what you are looking forward to for the weekend.
B. Meeting Logistics

C. Note Taker(s): Mara

D. Task List Compiler: Pam

E. Timekeeper: Barbara

Il. BOARD OPERATIONS (Also see item X.)

A. Board Election Report

Johnette certified on behalf of the Board Elections Committee that the following
directors had been elected by the members: Marci Appelbaum, William Grisack,
Monty Harper, Erin Lee Kelly, Carole Peterson, Patricia Shih; and that Pam Donkin and
Frank Hernandez had been reelected. The incoming directors were welcomed.

B. Bylaws Change Proposal, Director Terms
A draft having been circulated ahead of the meeting, Article IV, Section 4 of the bylaws
was amended by vote to read:

The TERM OF OFFICE for a Director shall be three years. An individual Director’s term
shall begin in the year elected when the election results are certified at the fall
meeting of the board of directors and shall end in the designated year of expiration
when the fall meeting of the board of directors is adjourned.

C. Board Orientation

As part of a plan coordinated by Barb, Bonnie, Mara, and Ruth, Mara distributed small
bags of objects to serve as focus for an exercise she led in which people shared
personal stories and views of CMN and its values. Bonnie distributed lists of discussion
questions on various aspects of board work. Directors were paired up to connect by
telephone before the next meeting to discuss their topic, and to research answers
further if needed, so as to have individuals on the board who are well-versed in each
aspect.

D. Recognize Outgoing Directors

The board expressed appreciation for the service of Phil Hoose and Bonnie Lockhart,
longtime active board members whose terms are expiring, and Ellen Allard, Peter
Allard, and Leslie Zak, who have resigned. Cards will be sent to those absent from the

meeting. Several people thanked Bonnie for the wide range and long list of
contributions she made to the work of the board over the years.

E. Policy Change Proposal, Board Meeting Attendance
Reconsidering the policy approved at the last board meeting, the board changed the
policy to read as follows:

BOARD MEMBER RESPONSIBILITIES: ATTENDANCE

The board meets three times a year: at the national conference, in the winter, and in
the spring. Attendance at the national conference is highly recommended, and board
members are encouraged to attend at least two of the three meetings. Those who
cannot attend a meeting in person will attempt to participate in the meeting remotely.

F. Bylaws Change Proposal, E-mail Voting
A new Section 11 was added to Article IV of the bylaws:

Any action required or permitted to be taken at any meeting of the Directors may be
taken via e-mail. Printouts of the vote messages are filed with the records of the
meetings of the Directors. Such a vote shall be treated for all purposes as a vote of
the Directors at any meeting.

The existing Sections 11, 12, and 13 will be renumbered 12, 13, and 14.

Several people raised implementation and functional issues such as:
acknowledging receipt of a vote

how to interpret a non-response

how to build relationships with fewer face-to-face meetings

the need for detailed advance planning

methods of meeting facilitiation

Such questions will be part of the ongoing board discussion on developing protocols
for electronic communications and meetings.

G. Future Board Meetings: dates/places/tasks

gl. Winter 2007: This will be a meeting by remote connection February 10-11. Billy
will be the point person for gathering information on minicam or other
telecommuications usage by December 15. If feasible for our use, he will help
participants with setting up and learning how to use their equipment. The default
technology is telephone conference call. Billy, Monty, Frank, and Mara will be the
committee to develop procedures for the meeting and coordinate the technical
logistics. Frank will perpare the agenda and will facilitate the meeting.

g2. Spring 2007: We'll meet at Barbara’s May 26-27.

Ill. CENTRAL OFFICE REPORT

Caroline reported that her work is going on about as usual. There has been no
seasonal lull in the work this year and she doesn’t expect one.

IV. MEMBERSHIP REPORT

Caroline reported that the current membership count is 415, continuing the downward
trend from the high of 562 in January 2001.

V. FINANCES
A. Review Latest Statement (Attachment #1)

B. Banking Changes

The board authorized Frank Hernandez and Pam Donkin to be check signers replacing
Bonnie Lockhart and Sally Rogers. The board authorized Terri Roben to act as the
credit card guarantor. Caroline will work with the bank to effect these changes.

C. Director Liability Insurance
Caroline is in the process of getting a quote.

D. Fundraising

d1. Silent auction update: Anna Stange, the chair, assisted by Candy Heitner, has
collected a good selection of items. The board planned how to present the auction
during the conference. There was a recognition that the board needs to take a more
active onging oversight role in this project.

d2. Give A Gig 05-06 round update: Caroline said that the final total was $8,366,
including the matching gift, with $7,970 of that paid in this calendar year.

d3. Give A Gig 06-07 kickoff: Bonnie and Erin will coordinate the presentation this
weekend. Barbara offered to match pledges made this weekend up to $3,000. Fran
Friedman will handle the all-member mailing and pledge collection.

d4. Fall fund raising letter: Frank will write it in time to be mailed around November
15.

VI. NATIONAL CONFERENCE

A. 2006

al. Co-chairs' report: Ingrid and Joanne reported that everything is in place. The
board took note that registration is among the smallest ever.

a2. Opening/ Closing: Pam and the co-chairs discussed the finalizing details.

a3. Magic Penny: The tribute program is in place with Sue Ribaudo as emcee. Frank
unveiled the award, which had been made by Harriett Morton, an artist on the staff of
his center. Mara will write a note of thanks to her and send it to Caroline, who will
forward it to Harriett along with a picture of Kaliko Beamer-Trapp accepting the award.

a4. Annual community meeting: The format having been decided previously, board
members planned the introduction of the discussion questions, How has CMN made a
difference in your life? and What do you hope for from your participation in CMN?, and
took on the various tasks. Bonnie will introduce the Wall of Gratitude, where attenders
may write notes about help they have received from or through other members.

B. 2007

b1. Chair's report: The report sent by Terri Roben, the chair, said that she is not very
far along. She said she needs guidance from the board on criteria for site selection.
What was verbalized informally but not put into policy is a desire for good heating and
plumbing, accessible bathrooms, and comfortable beds at a price no higher than in
2003 and 2005, preferably lower. That is, balance comfort and cost. The issue of
urban vs. rural is a secondary concern.

b2. Magic Penny: There was general agreement that the process needs to operate
much farther in advance. Caroline has drafted a guide document to present to the
winter board meeting.

C. 2008 and Beyond: The board will continue to work toward getting locations and
chairs several years in advance.

Vil. INTERNET SERVICES REPORT

The report had been circulated before the meeting (Attachment #2). She asked for
suggestions on what should be in the tool kits section. The two specified for the
moment were the board meeting agenda and the minutes. Barb raised the idea of
having the Board Tool Kit on a password system to broaden the choices of what might
be posted there. Efforts will continue to recruit someone to take over from Barb the
Web site manager job, or several people to manage smaller segements of the work.

VII. REGIONS

A. State of the Regions Report

Pam wants to turn over the regional coordinator job to someone else. No one
volunteered, but Carole Peterson said she would consider it sometime in the future.

B. Regional Representatives Meeting at National Conference
Pam and Ruth had planned the meeting and done advance consulting with the reps.

C. Action Core Report
There was no report.

IX. PASS IT ON!

Since Editor Nancy Silber was unable to attend the conference, she had sent a list of
items for which she would like volunteer writers from among conference attenders.
Johnette and other board members took on the task of recruiting.

X. BOARD OPERATIONS, VACANCIES (new) (Also see item II.)

There was discussion of whether to fill Leslie Zak’s unexpired term as director, our
need for a director from Massachusetts after Ellen and Peter Allard’s resignations, and
the need for a second regional representative on the board. (Ellen and Peter’s intent
was known in time to add slots for the election; Leslie’s decision came after the start
of the election.) Barbara will think about candidates from Massachusetts. Carole and
others made suggestions about a representative, and Pam will ask one to consider
being on the board. Barb raised the idea of asking regional representatives
themselves to choose one of them for the position. No firm decision was made about
these matters and no clear process was put in place.

Minutes prepared by Caroline Presnell, Acting Clerk, from notes taken by her and Mara Sapon-Shevin

CMIN BOARD MEEIING
OCTOBER 6, 2006

Call to Order/Convening

a. Introductions: We went around and introduced ourselves
after a rousing chorus of Wade in the Water, Hey, Yana, Wo
Yana, Shalom Chaverim

b. Meeting logistics: We are going to try to stick to the times.

c. Note taker is Mara

d. Pam is the task list compiler

e. Barb Wright is the time keeper.

Board Operations

a. Board election report: We had an election. We have six
new board members: Erin Lee, Marci Applebaum, Mr. Billy,
Monty Harper and Carole Peterson and Patricia Shih.

b. Bylaws change proposal: director terms. Proposed: The
TERM OF OFFICE for a Director shall be three years. An
individual Director's term shall begin in the year elected
when the election results are certified at the fall meeting of
the board of directors and shall end in the designated year
of expiration when the fall meeting of the board of
directors is adjourned. (It HAD been, “The TERM OF OFFICE
for each Director shall be three years.”). This is now Article
IV, Section 4. (A question was asked about the differences
between the bylaws and policies. This is part of bylaws
because it’s more structural - and it’s about how we’re
funded, etc.. We try not to put too much in the bylaws
because we don’t want to be constricted by it. The motion
was moved and seconded. Passed unanimously.

c. Board Orientation.
1. Mara passed out little bags with children to

each member. Each bag had in it:

. Arubber band

. A paper clip

. A little rubber earth eraser

. A bead with Chinese characters

. Atool (saw, hammer, pick, shovel,
square)

f. Alife saver

g. Amagnifying lens

oanaw

People spoke to each object - what it meant to
them in terms of CMN and their values. The
stories and metaphors were stunning and
wonderful --- and hugely creative - just like us!

. Bonnie led us in a song she wrote about who
we are. Then she gave us a handout about the
different values of the organization as
represented through animals and images. Then
she led us in a discussion of some of the “nitty
gritty” of the organization and what it’s about -
things people need to know.

She passed out sheets about various parts of the
organization. Partners were charged with finding
out about that aspect, discussing it with their
partner (by phone) and sharing it at the next
board meeting.

a. Give a Gig/Donate a Day (Barb Tilsen and
Pam)

. Magic Penny (Mara and Monty)

. The National Office (Ruth and Carol)

. Regions (Billy and Erin)

. Budget preparation and reconciliation
(Barbara Wright and Marci)

f. Website and electronic services (Frank

and Johnette)
g. Pass it On (Patricia and Terri)

oane

D. Recognition of Outgoing directors:

1. Bonnie is leaving the board --- Barb Tilsen thanked
her and spoke about her contributions, as did Frank,
and then Barbara W. And then Ruth. LOTS OF LOVE
TO BONNIE!!!

2. Peter and Ellen Allard have also stepped down.
Leslie Zak has stepped down.
Phil Hoose is leaving the board after many
contributions over much time.

E. Board attendance proposal: We discussed the decision was made at
the Spring 2006 Board meeting. There was concern that it wasn’t what
the new board members had been told when they ran for election. We
discussed it a bit ---- it’s hard to require people to be at meetings.

We had a big discussion of the benefits or in-person, the challenges
and benefits of being on the phone at a meeting, other possibilities -----
through skype, teleconferencing, etc. We realized that we have lots to
learn about new ways of doing this.

New proposal:

Those who cannot attend a meeting in person will attempt to
participate | the meeting remotely.
This was agreed to unanimously.

YAY ---- Billy will take responsibility for finding out how it would work
and helping people set up how to do the meeting via broadband
technology.

F. Bylaws change proposal regarding e-mail voting. Lots of discussion
--- about how we vote, what silences mean, how to do
acknowledgment that it was received. Caroline spoke to the legality of
some of the things we decide - anything that she thought had legal
ramifications, she has printed out and filed. (Get this from Caroline)

G. Future Board Meetings:
1. Winter: February 10-11; teleconference is recommended.
2. Spring 2007: Memorial Day at Barb Wright’s . DONE. Starting
Sat. morning and done on Sunday.

Ill. Central Office Report

Caroline reported that she is BUSY - and there has been no lull nor is
one predicted. That’s the state of the office! Greetings from Katherine
Dines (from Colorado). Greetings from Fran Friedman. And warm
regards from Office Treasurer ---?.

IV. Membership Report:

The membership has been declining steadily for many years. We are
down to 415 (from 562).

V. Finances

Caroline passed out copies of the financial report, including designated
funds, current balances, etc.

a. We reviewed the latest statement
b. Banking changes: it was moved (and approved) that Pam

Cc.

and Frank were authorized to be check signers to replace
Bonnie and Sally.
Terri will be authorized as the credit card guarantor ----
voted and approved.
Director liability insurance: We are investigating ---- it’s a
lot --- we need more information.
d. Fundraising

1. Silent Auction update: It’s not as big as usual.

It is the responsibility of the board that this
happens. Anna has worked hard on it ----- but it
was hard for her to meet deadlines. The board
needs to take more of a leadership on this.
Candy did a lot of it too and needs
appreciation. When will we announce it ----
Carole and | will do it --- periodically --- with
great enthusiasm and briefly.

. Give a Gig ---- 05/06 round. It is DONE. Final

total given of $8,366.

. Give a Gig --- 06/07. Fran Friedman has offered

to coordinate - Fran isn’t here ---- who will do
it? Give a Gig form is in everyone's folder.
Bonnie will do it ---- she made a great visual.
When will it be done: Tonight at Round Robin,
noon tomorrow (lunch) and Sat. night. Bonnie
will talk to Ingrid about it.

. Fall fund raising letter: Frank is going to write it

on the way home. (We have three fund raisers:
give a gig, fall fundraiser and spring
fundraiser).

VI. National Conference

A. 2006 Gathering

. We have 109 people --- this is smallish --- but

bigger than the 80+ in Wisconsin. How many
new? Not very many.

. Opening/Closing. (Pam). It’s in Maple. Frank will

do the first song --- theme is the regional reps.

. Magic Penny award: It is gorgeous!! It was

made by Harriet Morton. Mara will draft the
award. Sue Ribaudo is the MC --- there’s a DVD
and a big screen T.V. --- Monty will take care of
tech stuff.

. Annual Community Meeting: Song by the

board.

PIO report; Action Core: Marci will make the
announcement (Bonnie will fill her in on what
it’s about). Announcement of next conference
in Albany (Ruth). Storytelling plan: ways that
CMN has made a difference in their lives. Erin,
Johnette, and others. Bonnie is making the Wall
of Gratitude. People will fill this out! People will
be in small groups. How has CMN made a
difference in your life? And what are your
hopes for your participation in this
organization? Marci will collect notes from each
note leader ----

Mara say something about how we are
responsive.

B. 2007 Gathering

1. Chair’s Report: We are not very advanced. We still
don’t have a date nor a location. There is a lot
of confusion about what is wanted... this is why
it’s hard for the organizer to know what is
wanted and what will meet people’s needs.
From the group: something with comfortable
beds, accessible bathrooms, heating and
plumbing. She needs guidelines on the budget.
Not more expensive than LA or Wisconsin?

Lots of discussion about the organization, how
decisions are made, what things are amenable
to input and which aren’t really open to change
--- how to negotiate all that thoughtfully and
lovingly and kindly.

2. Magic Penny

Vil. Internet Services Report: Barb had sent this out in advance.
She asked: What should be on the tool kit section? Barb
wants there to be a password system so that the BOD list is
secure. She asked: should the agenda and the minutes be on
the board list? Yes was the answer. Caroline will send the
approved and clarified minutes to the board list. We have
been trying to recruit a website manager to do Barb’s job.
This is very important. It can be broken down ---- so that more
people have responsibility for different sections. Spread the
work!

VIII. Regional Rep meeting will be at breakfast on Saturday - Pam
and Ruth. Others were invited to join. Carole Peterson said
she would do it the year after next, but not next year. We
need someone else to do this.

IX. PASS IT ON: Johnette did some active recruiting for PIO --- we

are always looking for people to write new things and be
involved.

QUESTIONS FOR US TO TALK ABOUT/STATEMENTS/INFORMATION

e Marci: Membership. We need to grow it. Has lots of ideas. How
to get the word out? She gave two memberships as gifts - and
there’s been nothing for them to do. Frustrated by people not
knowing about it ---- or what it does or why they should be
involved. There need to be things like new member buddies ---
who will call them --- BEFORE they come to a National
Conference. This would be the incentives and understanding of
what you get from the organization. Esp. hard when there’s
nothing going on in their region. Not just how to bring in new
members - but what to do with them once we have them. She
has lots of ideas of how to do these things.

¢ Carole: (1) As anew member, it would be very helpful to get a
new member binder with all the things printed out and handed to
her. Doesn’t want it all on the computer. (2)Assumption was
made that the 2008 would be on the West Coast --- and why
shouldn’t it go “coast, coast, Midwest, (south!). (3) The title of
the organization is the Children’s Music Network. Concerned that
we don’t do much for children. Should be a concert or a small
group that goes out for a school - do something directly for
children --- should be something --- a concert on Thursday or a
residency or something at a church that involves children.

e Monty: We have problems articulating to people what they will
get out of being a member of CMN. He tried to start a region in
Oklahoma. Didn't figure out how to talk people into joining.
Would like to have sub-groups of CMN around different interest
groups --- like a song writers group. Easier to recruit than into a
regional chapter. Teachers’ group, therapist group, marketing
group, recording engineers’ group. Organize into subgroups
based on interest. Pick a date --- for the National Gathering ---
and it happens the same time every year. Thinks predictability is
very important. Can’t make everybody happy - more important
to be consistent when that meeting is. Should move the
Gathering around. Never in the same place twice. Monty would
like to revisit the mission statement sometime soon. Thought it
was unclear --- should be very clear. Would be easier to function
well if the mission statement were clearer.

e Erin: Wants a clear sense of the mission statement and the goals
of CMN. Long range goals - where do we see CMN being in 5 or
10 years. Wants to have a bigger picture. She has ideas about
membership and fund raising - thinks that some of the decisions
inhibit growth in both of those. Needs to know how she can serve
the board ----- what can be changed, and what is important and

what isn’t. Doesn’t want to feel like she’s hijacking the board -
but wants to make a contribution. Where do current board
members see it going?

e Billy: Background was in music and marketing his whole life.
Today is the first day of the rest of CMN’s life.

{e}

{e}

{e}

When was the last time the mission statement was
rewritten?

What is the actual direction and can it be summed up in
one word?

We are students of marketing and promotion - this isn’t a
bad thing --- website is beautiful in terms of design and not
in terms of getting people to join. Is it really hitting the
needs and helping CMN get where it wants to go.
Organization --- seems to have a major injury - sliced
artery - losing blood. (Loss of numbers - membership and
Gathering numbers). He feels more urgent about the need
to do something quickly. You don’t want to work harder,
you want to work smarter - so we have more time to sing
and have fun with kids.

Let’s go to the Midwest --- have four locations and rotate
them.

Membership: Some of the new members did a project.
They did an outreach project. Went to CD Baby.com and
got their emails, MY space, etc. --- all the children’s
entertainers. Wiley hooked up with some action core
members and Billy wrote them a personal letter. Out of
300 emails, he got 50 back. Do we have a marketing thing?
Is there a marketing committee?

PIO is wonderful ---- need to send out monthly newsletters
o---- more frequent communication.

Consider having our own internet radio show or podcast ----
give people reasons to come back. Takes so many visits to
get people to come back.

Patricia: Wants to move the gathering out of October. Thinks that they
are losing lots of people and should be moved. October is a hard
month for performers.

Erin: Went on the list and she didn’t like what was there --- lots of
graphic personal medical information. This was a huge “turn-off” from
being on the list. Need to make more clear what people will get from
being on the list ---- and maybe modify the list.

Marci: wouldn’t have gone to Appel Farm if there hadn't been two of
them - for company! The list serve is good --- but not $45 worth. Needs
to be more.

Erin: It has to be more multi-faceted ---- and not just children’s
performers.-------

DISTILLED ISSUES:

Gatherings

Membership recruitment and retention

Mission statement - updating it regularly

Interest groups

Marketing

Technologies (including the Website and internet lists)
Visibility

For Sunday:

Can we talk about the mission statement?
Should we call Terri? Do we need more information before we do that?

Post-Gathering Board Meeting

We discussed what went well at the meeting and what could be better:

e Ingrid thought it went well - would like more publicity --- earlier
and both locally and nationally. More people to do it === a
team.

¢ How do we get more kids here? Is it a fiscal issue?

¢ Improvements in the silent auction: more accessible location so
people know it’s going on. Get more outside donations. Things of
different values ----- some cheap things.

e Things to sell to make money: batteries, tapes, pens, legal pads,
water bottles, chocolate, pop (soda), power bars. CMN pens and
picks.

¢ How do we do the buddies thing better? Kate organizes it -----
she was supposed to send Caroline a list of who needed one.
How do we refine this? It is definitely preferable to know this
ahead of time. But, if they don’t have a buddy, or their person
isn’t there ----- Could we have people find someone at the
Gathering ---- Also, the idea of stickers for new people!! “ASK
ME” pins on badges for board members -----

e There is a need for more follow-up. Board members sign up for
tasks and then we forget that things were supposed to happen.
Suggestion: That we each write down (on our name tag?) what
our specific responsibilities are --- so we make sure we follow
through with our specific tasks. We should make a list for each
gathering about what things are supposed to happen --- like if
someone makes signs, someone else has to take them down.

¢ How to make announcements that can be heard better -----
microphone. Maybe at the beginning of every meal!! Could we
also announce things like ... people who have joined --- or other
exciting things.

e MAGIC PENNY award --- it all went perfectly!! Should we have the
same woman do the award next year? Feeling was positive.

¢ Report from Ingrid and Joanne:

{e}

Fund-raising was handled in a good way --- more fun.
Kudos to Mara and Carole for the Silent Auction and to
Bonnie et al for the Give a Gig.

Need more publicity --- a committee of more people -
team? Local and national publicity needed.

Attendance at an all-time low for this location (109 plus a
few others).

MAGIC PENNY wasn’t organized at the last minute, so it
wasn’t available as information for publicity - having a
headliner attracts people.

Leadership of Magic Penny has changed - not just Phil and
Sally - and the transition was awkward and rough. The
committee wasn’t really a committee. Sue Ribaudo is
interested in being on the Magic Penny committee. There
are protocols about this already ---- there needs to bea
clear chair. Nobody responded to Ingrid’s emails. Needs to
be chosen WAY in advance ---- along with the Gathering
dates - that would increase the chances that they be there.
New people were often unclear about things that they
didn’t understand. Round Robin, Community Meeting, etc.
We have to make things clearer. Things have to be spelled
out as if people were here for the first time ----- because
some are!!

Could the Community Meeting be more open --- not so
planned!! There have to be openings for things to be
brought up. Leave a chunk open for new things/issues to
come forward.

Joanne said that the protocol about Magic Penny ----- should be decided
before the Winter meeting. That’s too late.

There is already some great documentation -and we don’t look at it!!
How do we make sure that we all have access to this important
information.

Barb Tilsen reports that Candy Heitner is willing to be the Regional Rep
person on the board (Carole Peterson found this out from her). Barb
suggests having the Regional Reps choose a representative to the
board.

People who have future interest for the board .... Kitt?

SHARING OUR CMN VALUES AND OUR STORIES

Rubber band: We can stretch, include multiple perspectives. We can
hold things together. There are different sizes of rubber bands. We can
also over-stretch and break --- we are fragile also. We can be stretched
to different shapes and then go back to our original shape. A rubber
band is round ---- like us --- we work together. We can put multiple
rubber bands together and make a chain. We can play with them ---
CMN is playful.

Paper clip: We can link up with one another. We can keep things
together. We have things that need to get done and some of that
requires real organization. We can be flexible - stretching the paper
clip into a heart shape. We can link with one another - what do we
have in common, rather than who is better or bigger.

Tools: We have the tools to change the world. We have different tools -
we need to do different things and we bring different strengths. Some
of these tools need more than one person to make them work. A t-
square --- being right and true. Doing things the right way—with truth.
Hatchets --- not just about destruction --- people were saved during
Katrina. Shovel - for digging deeply! Spade for planting seeds of music
and peace in the world.

Chinese bead: It’s about diversity. Yes, it’s Chinese. What does it say?
How could we find out? If we string lots of beads together, we have
something even bigger and more beautiful. You can blow across it and
make it like an ocarina. We looked at it and didn’t know what it was -
sometimes we don’t know --- and CMN gives us answers! CMN is a
place to come with our questions. There’s a butterfly on the bead -
beautiful. At first we didn’t see it - looking closely!

Life saver: Literally, that’s what we can be for one another. We
support one another. And what the organization is for people. A story
was told about a CMN member helping another member find just the
right song in a very difficult moment. If you chew up a life saver ---- it
makes light. CMN is the light to many of us. A life saver (peppermint)
can cure headaches.

Lens: For looking at things deeply. For carefully thinking about issues
of diversity and understanding complexity. Working for social justice. A
lens can be used to start a fire --- of passion, or trouble. A lens means
we need to take care of the details.

Earth eraser: Because we care about the environment. Because if we
look through the lens at the world, it gets bigger and bigger --- our
work expands. Because it’s an eraser, we can change the world!

The bag itself is not full --- you can add things. There are children on
the bag - that’s what holds this all together. You will take away more
than what you came with. (And there are diverse children).

THE CHILDREN’S MUSIC NETWORK
2006 FALL BOARD MEETING

Session 1: October 6, 10:00 A.M. to 4:30 P.M. Session 2: October 8, 3:24 P.M. to
4:54 P.M.

Present: Directors Marci Appelbaum, Pam Donkin, Johnette Downing, William
Grisack, Monty Harper, Frank Hernandez, Erin Lee Kelly, Ruth Pelham, Carole Peterson,
Terri Roben, Mara Sapon-Shevin, Barb Tilsen, Barbara Wright; National Coordinator
Caroline Presnell (absent on Fri. after 3:15); Conference Co-chairs Ingrid Noyes and
Joanne Tuller (for their report only)

I. CALL TO ORDER/ CONVENING
A. Introductions: The brief introductions included singing several songs and a go-
around telling
your name and what you are looking forward to for the weekend.
B. Meeting Logistics
C. Note Taker(s): Mara
D. Task List Compiler: Pam
E. Timekeeper: Barbara

Il. BOARD OPERATIONS (Also see item X.)

A. Board Election Report
Johnette certified on behalf of the Board Elections Committee that the following
directors had been elected by the members: Marci Appelbaum, William Grisack,
Monty Harper, Erin Lee Kelly, Carole Peterson, Patricia Shih; and that Pam Donkin
and Frank Hernandez had been reelected. The incoming directors were welcomed.

B. Bylaws Change Proposal, Director Terms
A draft having been circulated ahead of the meeting, Article IV, Section 4 of the
bylaws was amended by vote to read:

The TERM OF OFFICE for a Director shall be three years. An individual
Director’s term shall begin in the year elected when the election results are
certified at the fall meeting of the board of directors and shall end in the
designated year of expiration when the fall meeting of the board of directors
is adjourned.

C. Board Orientation
As part of a plan coordinated by Barb, Bonnie, Mara, and Ruth, Mara distributed
small bags of objects to serve as focus for an exercise she led in which people
shared personal stories and views of CMN and its values. Bonnie distributed lists of
discussion questions on various aspects of board work. Directors were paired up to
connect by telephone before the next meeting to discuss their topic, and to research
answers further if needed, so as to have individuals on the board who are well-
versed in each aspect.

D. Recognize Outgoing Directors
The board expressed appreciation for the service of Phil Hoose and Bonnie Lockhart,
longtime active board members whose terms are expiring, and Ellen Allard, Peter
Allard, and Leslie Zak, who have resigned. Cards will be sent to those absent from

CMN Board Minutes October 2006, p. 2

the meeting. Several people thanked Bonnie for the wide range and long list of
contributions she made to the work of the board over the years.

m

. Policy Change Proposal, Board Meeting Attendance
Reconsidering the policy approved at the last board meeting, the board changed the
policy to read as follows:

BOARD MEMBER RESPONSIBILITIES: ATTENDANCE

The board meets three times a year: at the national conference, in the
winter, and in the spring. Attendance at the national conference is highly
recommended, and board members are encouraged to attend at least two of the
three meetings. Those who cannot attend a meeting in person will attempt to
participate in the meeting remotely.

a

Bylaws Change Proposal, E-mail Voting
A new Section 11 was added to Article IV of the bylaws:

Any action required or permitted to be taken at any meeting of the Directors
may be taken via e-mail. Printouts of the vote messages are filed with the
records of the meetings of the Directors. Such a vote shall be treated for
all purposes as a vote of the Directors at any meeting.

The existing Sections 11, 12, and 13 will be renumbered 12, 13, and 14.

Several people raised implementation and functional issues such as:
¢ acknowledging receipt of a vote

e how to interpret a non-response

e how to build relationships with fewer face-to-face meetings

e the need for detailed advance planning

¢ methods of meeting facilitiation

Such questions will be part of the ongoing board discussion on developing protocols
for electronic communications and meetings.

G. Future Board Meetings: dates/places/tasks

gl. Winter 2007: This will be a meeting by remote connection February 10-11. Billy

will be the
point person for gathering information on minicam or other telecommuications
usage by December 15. If feasible for our use, he will help participants with
setting up and learning how to use their equipment. The default technology is
telephone conference call. Billy, Monty, Frank, and Mara will be the committee
to develop procedures for the meeting and coordinate the technical logistics.
Frank will perpare the agenda and will facilitate the meeting.

g2. Spring 2007: We'll meet at Barbara’s May 26-27.
lll. CENTRAL OFFICE REPORT

Caroline reported that her work is going on about as usual. There has been no
seasonal lull in the work this year and she doesn’t expect one.

CMN Board Minutes October 2006, p. 3

IV. MEMBERSHIP REPORT
Caroline reported that the current membership count is 415, continuing the downward
trend from the high of 562 in January 2001.

V. FINANCES
A. Review Latest Statement (Attachment #1)

B. Banking Changes
The board authorized Frank Hernandez and Pam Donkin to be check signers
replacing Bonnie Lockhart and Sally Rogers. The board authorized Terri Roben to
act as the credit card guarantor. Caroline will work with the bank to effect these
changes.

C. Director Liability Insurance
Caroline is in the process of getting a quote.

D. Fundraising
d1. Silent auction update: Anna Stange, the chair, assisted by Candy Heitner, has
collected a
good selection of items. The board planned how to present the auction during
the conference. There was a recognition that the board needs to take a more
active onging oversight role in this project.

d2. Give A Gig 05-06 round update: Caroline said that the final total was $8,366,
including the
matching gift, with $7,970 of that paid in this calendar year.

d3. Give A Gig 06-07 kickoff: Bonnie and Erin will coordinate the presentation this
weekend.
Barbara offered to match pledges made this weekend up to $3,000. Fran
Friedman will handle the all-member mailing and pledge collection.

d4. Fall fund raising letter: Frank will write it in time to be mailed around November
15.

VI. NATIONAL CONFERENCE
A. 2006
al. Co-chairs' report: Ingrid and Joanne reported that everything is in place.
The board
took note that registration is among the smallest ever.

a2. Opening/Closing: Pam and the co-chairs discussed the finalizing details.

a3. Magic Penny: The tribute program is in place with Sue Ribaudo as emcee.
Frank

CMN Board Minutes October 2006, p. 4

unveiled the award, which had been made by Harriett Morton, an artist on
the staff of his center. Mara will write a note of thanks to her and send it to
Caroline, who will forward it to Harriett along with a picture of Kaliko
Beamer-Trapp accepting the award.

a4. Annual community meeting: The format having been decided previously,
board
members planned the introduction of the discussion questions, How has
CMN made a difference in your life? and What do you hope for from your
participation in CMN?, and took on the various tasks. Bonnie will introduce
the Wall of Gratitude, where attenders may write notes about help they
have received from or through other members.

B. 2007

b1. Chair's report: The report sent by Terri Roben, the chair, said that she is not

very far
along. She said she needs guidance from the board on criteria for site
selection. What was verbalized informally but not put into policy is a desire
for good heating and plumbing, accessible bathrooms, and comfortable beds
at a price no higher than in 2003 and 2005, preferably lower. That is,
balance comfort and cost. The issue of urban vs. rural is a secondary
concern.

b2. Magic Penny: There was general agreement that the process needs to
operate much
farther in advance. Caroline has drafted a guide document to present to the
winter board meeting.

C. 2008 and Beyond: The board will continue to work toward getting locations and
chairs

several years in advance.

Vil. INTERNET SERVICES REPORT

The report had been circulated before the meeting (Attachment #2). Barb asked for
suggestions on what should be in the tool kits section. The two specified for the
moment were the board meeting agenda and the minutes. Barb raised the idea of
having the Board Tool Kit on a password system to broaden the choices of what might
be posted there. Efforts will continue to recruit someone to take over from Barb the
Web site manager job, or several people to manage smaller segements of the work.

Vill. REGIONS
A. State of the Regions Report
Pam wants to turn over the regional coordinator job to someone else. No one
volunteered, but Carole Peterson said she would consider it sometime in the
future.

B. Regional Representatives Meeting at National Conference

CMN Board Minutes October 2006, p. 5

Pam and Ruth had planned the meeting and done advance consulting with the
reps.

C. Action Core Report
There was no report.

IX. PASS IT ON!

Since Editor Nancy Silber was unable to attend the conference, she had sent a list of
items for which she would like volunteer writers from among conference attenders.
Johnette and other board members took on the task of recruiting.

X. BOARD OPERATIONS, VACANCIES (item added) (Also see item II.)

There was discussion of whether to fill Leslie Zak’s unexpired term as director, our
need for a director from Massachusetts after Ellen and Peter Allard’s resignations, and
the need for a second regional representative on the board. (Ellen and Peter’s intent
was known in time to add slots for the election; Leslie’s decision came after the start
of the election.) Barbara will think about candidates from Massachusetts. Carole and
others made suggestions about a representative, and Pam will ask one to consider
being on the board. Barb raised the idea of asking regional representatives
themselves to choose one of them for the position. No firm decision was made about
these matters and no clear process was put in place.

Minutes prepared by Caroline Presnell, Acting Clerk, from notes taken by her and Mara Sapon-Shevin

CMN Board Minutes October 2006, p. 6

The Children’s Music Network

Balance Sheet 110/06 Attachment #1)

As of August 31, 2006

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 25,241.76
Wells Fargo Money Market 14,308.77
Total Checking/Savings 39,550.53

Other Current Assets
Stock Account - Wachovia 22,941.01
Transfer Account 500.00
Total Other Current Assets 23,441.01

Total Current Assets 62,991.54
TOTAL ASSETS 62,991.54
LIABILITIES & EQUITY

Equity

Net Worth - Retained Earnings 58,978.00

Opening Bal Equity 284.80

Net Income 3,728.74
Total Equity 62,991.54

TOTAL LIABILITIES & EQUITY 62,991.54

CMN Board Minutes October 2006, p. 7

10/06 Financial Report, p. 2

The Children's Music Network
Designated Funds
August 2006
FUNDS AVAILABLE

8/31/06
GRANTS
FUNDS
Children's Music Day (in NYM balance) 1,024.52
National Gathering Scholarship Fund 1,626.13
Growth Fund 6,250.00
Membership Scholarship Fund 2,545.70
Gift Membership Fund 525.00
Development Fund 2,650.00
TOTAL GRANTS AND FUNDS 14,621.35
REGION BALANCES
Canada 500.00
Mid-Atlantic 452.25
Midwest 1,000.00
New England 1,000.00
Northern California 1,000.00
J NY Metro 2,024.52
Southeast 398.49
Southern California 1,000.00
Pacific Northwest 329.69
Great Lakes 500.00
Total Regions 8,204.95
% Duplicated Funds (NYM) (1,024.52)
PREPAID MEMBERSHIP 1,420.00

GRAND TOTAL
DESIGNATED FUNDS 23,221.78

CMN Board Minutes October 2006, p. 8

WEB SITE REPORT: BOARD MEETING 10/6/06
Submitted by Barb Tilsen

10/06 Attachment #2)
I. STATISTICS

A. Email list: Caroline reports that the members e-mail group still hovers
right around 200 subscribers pretty consistently.

B. Here is the current web server statistic report from Carl.

CMN web site statistics during the month of August 2006:
On average, each day, there were 460 pages viewed by 255 visitors.
The overall usage appears down somewhat from the beginning of the
year, but this is due to a technical issue with the statistics. The January
2006 figures were artificially high, as several computers that scan the
site on a regular basis (for search engines, etc.) were incorrectly
classified as real viewers. Since these computers scanned every page on
the site, they did not affect the proportional figures (below) for the site.

Most-requested pages:
Home page: 32%
Peace Resource: 20%
Music Mania: 10%
Pass It On!: 5%
Members Logging In: 4%
Individual Pass It On! article: 2%
Member Links: 2%
Events: 2%

41% of the pages viewed were found by linking from another site.

Most frequent sites referring visitors:
google.com: 37%
childrensmusic.org: 17%
falcon.jmu.edu: 16% (the exact page is
http://falcon.jmu.edu/~ramseyil/songs.htm)
msn.com: 7%
yahoo.com: 7%
freekidsmusic.com: 2%

Also: although each individual song lyric page doesn't get viewed a lot,
cumulatively they are 3-5% of the requested pages.

II. Budget

We are currently under budget in online expenses year to date, but expect
we will use all projected monies by the end of the year with the new
projects currently under development.

CMN Board Minutes October 2006, p. 9

Web Site Report, p. 2

III. e-PIO!

Our online version of Pass It On!, e-PIO! comes out once a year and
includes four articles from the last two issues of PIO! plus a guest editorial.
It is conceived mainly as an outreach tool for

CMN. The guest editorials are our opportunity to put a little of the “heart
and soul” of CMN, the issues and ethics that lie at our center, out into the
community at large through the internet. For our members, these editorials
are what is new about e-PIJO! since they will have gotten the articles already
through our print editions of our journal. In the first edition (2004), the
editorial that I wrote summed up some of the questions, discussions and
dialogue that have been at the core of CMN in recent years. Both Caroline
and I feel that the upcoming editorials in future editions are good vehicles
to continue to explore the issues raised there and this will be our guide in
inviting editorial topics and writers. Sarah’s editorial in the new edition
focuses on what we need to be singing about with children right now,
focusing on the need to build skills in cooperative and collective problem-
solving given the state of our world and what’s to come.

e-PIO! 2006 is now on the web site. It includes:

¢ Guest Editorial: Be Yourself—How Songs Feed Us by Sarah Pirtle

¢ Healing and Rebuilding Through the Arts: an Interview with Judy
Caplan Ginsburgh by Sarah Pirtle (Pass It On! #52/53)

¢ Creating Study Guides by Erin Lee Kelly and Marci Appelbaum (Pass
It On! #52/53)

¢ The Voices of Ordinary People by Janet Beatrice (Pass It On! #51)

¢ Making Your Web Site Work for You by Johnette Downing (Pass It On!
#51)

IV. Tool Kits
The Board Member Tool Kit is on the web site in the member section. It
contains the CMN Bylaws and CMN Policies.
¢ Should we start to include the agenda and minutes for Board
meetings there as well?
e Any other ideas about what should be included?

V. Song Resources from the CMN member email list

The CMN member email list serves as a great place for CMN members to
ask about and find info about songs. Dave Orleans has compiled the posts
from the CMN member email list--song requests, song suggestions and
comments--together by theme. Members can click on the subject below to
see what ideas and discussion members have shared on the list. This is

CMN Board Minutes October 2006, p. 10

located in the member section of the web site and is included as a link from
the CMN Member Login Page. He will add more themes to this list. It
currently includes the following:

Christmas Carols

Christmas CDs

Christmas, Commercialism

Christmas-Secular-Santa Songs

Classical Winter Themes

Dreydl Song

Groundhog Day

Halloween Songs

Hanukkah Songs
Web Site Report, p. 3

Martin Luther King and President’s Day
New Year Songs

Ramadan, Eid, Kwanzaa

Santa Lucia Songs

Valentine’s Day

Winter and Snow Songs

Winter Seasonal Songs

Winter Solstice Songs

We felt it was not necessary to obtain permission from individuals to include
their posts since they made them to the CMN community through the
member email list and the new resource list is accessible to members only
through the member section of the web site, not to the public at large.

VI. Pass It On!
The fall 2006 issue of Pass It On! (#54) is now on the web site: cover, table
of contents, MIDI files of songs, back issues list, PIO! song database.

VII. Magic Penny: Nona Beamer

Nona Beamer’s Magic Penny page is now on the web site. It includes a
photo, bio, chronology and awards list, interview from P/JO/, and a link to
the Hula Preservation web site which has online info about her and her
teachings. I am arranging permission to include a sound clip of her and a
lead sheet, and hopefully that will be in place with the October update.

VIII. Status of proposed additions to web site
The CMN Marketplace, Educator’s Tool Kit, and instrumental sound files of
all songs in PIO! are all still in development.

IX. Web site Team
Barb Tilsen—Web site Manager/Online Services Coordinator
Caroline Presnell—Web site Editor

CMN Board Minutes October 2006, p. 11

Carl Foote—Web site Tech

Children’s Music Mania—Johnette Downing

CMN Marketplace (Consultant on Design)—Monty Harper
Song resources from CMN Member email list—Dave Orleans
Greta Pedersen—Moderator of the CMN member email list

The goal with the web site team right now is to expand it and develop a
functioning web site committee which can be involved in all facets of the
web site work on an ongoing basis. We hope to organize it with specific
people responsible for specific pages on the web site (e.g. Magic Penny
Pages, e-PIO!/PIO!, Tool Kits, CMN Marketplace, etc.).

Near the end of the 10/06 board meeting Fri. session, Ruth asked to
hear from the new board members about what was on their minds.

e¢ Marci: Membership. We need to grow it. Has lots of ideas. How to
get the word out? She gave two memberships as gifts - and
there’s been nothing for them to do. Frustrated by people not
knowing about it ---- or what it does or why they should be
involved. There need to be things like new member buddies ---
who will call them --- BEFORE they come to a National
Conference. This would be the incentives and understanding of
what you get from the organization. Esp. hard when there’s
nothing going on in their region. Not just how to bring in new
members - but what to do with them once we have them. She
has lots of ideas of how to do these things.

¢ Carole: (1) As anew member, it would be very helpful to get a
new member binder with all the things printed out and handed to
her. Doesn’t want it all on the computer. (2)Assumption was
made that the 2008 would be on the West Coast --- and why
shouldn’t it go “coast, coast, Midwest, (south!). (3) The title of
the organization is the Children’s Music Network. Concerned that
we don’t do much for children. Should be a concert or a small
group that goes out for a school - do something directly for
children --- should be something --- a concert on Thursday or a
residency or something at a church that involves children.

¢ Monty: We have problems articulating to people what they will
get out of being a member of CMN. He tried to start a region in
Oklahoma. Didn't figure out how to talk people into joining.
Would like to have sub-groups of CMN around different interest
groups --- like a song writers group. Easier to recruit than into a
regional chapter. Teachers’ group, therapist group, marketing
group, recording engineers’ group. Organize into subgroups
based on interest. Pick a date --- for the National Gathering ---
and it happens the same time every year. Thinks predictability is
very important. Can’t make everybody happy - more important
to be consistent when that meeting is. Should move the
Gathering around. Never in the same place twice. Monty would
like to revisit the mission statement sometime soon. Thought it
was unclear --- should be very clear. Would be easier to function
well if the mission statement were clearer.

e Erin: Wants a clear sense of the mission statement and the goals
of CMN. Long range goals - where do we see CMN being in 5 or
10 years. Wants to have a bigger picture. She has ideas about
membership and fund raising - thinks that some of the decisions

inhibit growth in both of those. Needs to know how she can serve
the board ----- what can be changed, and what is important and
what isn’t. Doesn’t want to feel like she’s hijacking the board -
but wants to make a contribution. Where do current board
members see it going?

e Billy: Background was in music and marketing his whole life.
Today is the first day of the rest of CMN’s life.

{e}

{e}

{e}

When was the last time the mission statement was
rewritten?

What is the actual direction and can it be summed up in
one word?

We are students of marketing and promotion - this isn’t a
bad thing --- website is beautiful in terms of design and not
in terms of getting people to join. Is it really hitting the
needs and helping CMN get where it wants to go.
Organization --- seems to have a major injury - sliced
artery - losing blood. (Loss of numbers - membership and
Gathering numbers). He feels more urgent about the need
to do something quickly. You don’t want to work harder,
you want to work smarter - so we have more time to sing
and have fun with kids.

Let’s go to the Midwest --- have four locations and rotate
them.

Membership: Some of the new members did a project.
They did an outreach project. Went to CD Baby.com and
got their emails, MY space, etc. --- all the children’s
entertainers. Wiley hooked up with some action core
members and Billy wrote them a personal letter. Out of
300 emails, he got 50 back. Do we have a marketing thing?
Is there a marketing committee?

PIO is wonderful ---- need to send out monthly newsletters
a---- more frequent communication.

Consider having our own internet radio show or podcast ----
give people reasons to come back. Takes so many visits to
get people to come back.

Patricia [quoted by someone present]: Wants to move the gathering
out of October. Thinks that they are losing lots of people and should be
moved. October is a hard month for performers.

Erin: Went on the list and she didn’t like what was there --- lots of
graphic personal medical information. This was a huge “turn-off” from
being on the list. Need to make more clear what people will get from
being on the list ---- and maybe modify the list.

Marci: wouldn’t have gone to Appel Farm if there hadn't been two of
them - for company! The list serve is good --- but not $45 worth. Needs
to be more.

Erin: It has to be more multi-faceted ---- and not just children’s
performers.-------

DISTILLED ISSUES:

Gatherings

Membership recruitment and retention

Mission statement - updating it regularly

Interest groups

Marketing

Technologies (including the Website and internet lists)
Visibility

Ideas from the 10/6/06 board orientation exercise involving a bag of
small objects; developed & led by Mara Sapon-Shevin
SHARING OUR CMN VALUES AND OUR STORIES

Rubber band: We can stretch, include multiple perspectives. We can
hold things together. There are different sizes of rubber bands. We can
also over-stretch and break --- we are fragile also. We can be stretched
to different shapes and then go back to our original shape. A rubber
band is round ---- like us --- we work together. We can put multiple
rubber bands together and make a chain. We can play with them ---
CMN is playful.

Paper clip: We can link up with one another. We can keep things
together. We have things that need to get done and some of that
requires real organization. We can be flexible - stretching the paper
clip into a heart shape. We can link with one another - what do we
have in common, rather than who is better or bigger.

Tools: We have the tools to change the world. We have different tools -
we need to do different things and we bring different strengths. Some
of these tools need more than one person to make them work. A t-
square --- being right and true. Doing things the right way—with truth.
Hatchets --- not just about destruction --- people were saved during
Katrina. Shovel - for digging deeply! Spade for planting seeds of music
and peace in the world.

Chinese bead: It’s about diversity. Yes, it’s Chinese. What does it say?
How could we find out? If we string lots of beads together, we have
something even bigger and more beautiful. You can blow across it and
make it like an ocarina. We looked at it and didn’t know what it was -
sometimes we don’t know --- and CMN gives us answers! CMN is a
place to come with our questions. There’s a butterfly on the bead -
beautiful. At first we didn’t see it - looking closely!

Life saver: Literally, that’s what we can be for one another. We
support one another. And what the organization is for people. A story
was told about a CMN member helping another member find just the
right song in a very difficult moment. If you chew up a life saver ---- it
makes light. CMN is the light to many of us. A life saver (peppermint)
can cure headaches.

Lens: For looking at things deeply. For carefully thinking about issues
of diversity and understanding complexity. Working for social justice. A
lens can be used to start a fire --- of passion, or trouble. A lens means
we need to take care of the details.

Earth eraser: Because we care about the environment. Because if we
look through the lens at the world, it gets bigger and bigger --- our
work expands. Because it’s an eraser, we can change the world!

The bag itself is not full --- you can add things. There are children on
the bag - that’s what holds this all together. You will take away more
than what you came with. (And there are diverse children).

10/06 Central Office Board Reports
(given orally only)

CENTRAL OFFICE
No particular news. | don’t expect a let-up in the work load after the gathering: in
addition to the usual followup of the gathering and the board meeting, I’m getting a
new computer at Thanksgiving time and need to prepare my files. In December |
expect to start house hunting and preparing to move in the spring. | expect to stay in
Evanston.

Greetings:

Katherine Dines—“! sure miss everyone & send my love.”

Fran Friedman—Not here because doing a prominent & lucrative gig this weekend;
gives greetings to all & vows neverto miss another gathering.

Chris Imhoff—“Have a great conference - PLEASE give my warm regards to all, and
thanks for all the work they each do to promote peace and justice through music for
children!”

FINANCES
e Net worth (balance sheet) is over-high right now because it includes a substantial
part of the gathering income, but the bulk of the gathering expenses comes after
Aug.

End of Year Net Worth
2000 46,939

2001 62,629

2002 49,477

2003 40,405

2004 52,050

2005 59,263 *

* This year started accounting practice of including money received and paid in early Jan. in the previous year, so
income my show a little higher than under previous system.

¢ 05-06 GAG/DAD final total $8,366.00. Pd 05: $396.00; pd 06: $7,970.00. 6
pledgers didn’t pay.

¢ Need to pass authorization for new check signers: Pam & Frank
> Who set up? BL? Me?

e¢ Need to pass authorization for new credit card guarantor: Terri
>I can set up

e Investigating director liability insurance, but started too late to get a quote in
time for the meeting.

MEMBERSHIP
10/06: 415 Recent peak 1/01: 562 (not inc gift)
2003 2004 2005 2006 to date
New for yr | 70 65 60 38
Exp for yr 78 100 85 56



October 2006 Board Meeting To Do List

BARBARA—

¢ Meet with Pam by phone before the next board meeting to discuss board
work on Give A Gig

e¢ Meet with Marci by phone before the next board meeting to discuss board
work on the budget

e¢ Suggest Mass. member for board

BILLY—

e¢ Meet with Erin by phone before the next board meeting to discuss board
work on regions

e Be the point peson for athering info on remote technology for winter
board meeting by 12/15 and help people set up; with Frank, Monty, and
Mara, be the committee to develop procedures for the meeting and
coordinate the technical logistics

CAROLE—
e¢ Meet with Ruth by phone before the next board meeting to discuss board
work on national office

CAROLINE—

e¢ Work with the bank to make changes for check signers and credit card
guarantor

e¢ Send Mara’s Magic Penny thank you to the artist with a picture

ERIN—

¢ Meet with Billy by phone before the next board meeting to discuss board
work on regions

e With Marci, write up conference for PIO!

FRANK—

e With Billy, Monty, and Mara, be the committee to develop procedures for
the winter meeting and coordinate the technical logistics

¢ Write fall fundraising letter in time to be mailed by November 15

MARA—

¢ Meet with Monty by phone before the next board meeting to discuss
board work on Magic Penny

e With Frank, Monty, and Billy, be the committee to develop procedures for
the winter meeting and coordinate the technical logistics

e Write a thank you note to Harriet Morton for making the Magic Penny
award, and send it to Caroline for forwarding

MARCI—

e¢ Meet with Barbara by phone before the next board meeting to discuss
board work on the budget

e With Erin, write up conference for PIO!

MONTY—

¢ Meet with Mara by phone before the next board meeting to discuss board
work on Magic Penny

e With Frank, Billy, and Mara, be the committee to develop procedures for
the winter meeting and coordinate the technical logistics

PAM—

¢ Meet with Barbara by phone before the next board meeting to discuss
board work on Give a Gig

e Ask a regional rep to consider being on the board

PATRICIA—
¢ Meet with Terri by phone before the next board meeting to discuss board
work on PIO!

RUTH—
e¢ Meet with Carole by phone before the next board meeting to discuss
board work on the national office

TERRI—
e¢ Meet with Patricia by phone before the next board meeting to discuss
board work on PIO!

October 2006 Board Meeting To Do List

BARBARA

Meet with Pam by phone before the next board meeting to discuss board
work on Give A Gig

Meet with Marci by phone before the next board meeting to discuss board
work on the budget

Suggest Mass. member for board

BILLY

Meet with Erin by phone before the next board meeting to discuss board
work on regions

Be the point peson for athering info on remote technology for winter board
meeting by 12/15 and help people set up; with Frank, Monty, and Mara,
be the committee to develop procedures for the meeting and coordinate
the technical logistics

CAROLE
Meet with Ruth by phone before the next board meeting to discuss board
work on national office

CAROLINE

Work with the bank to make changes for check signers and credit card
guarantor

Send Mara’s Magic Penny thank you to the artist with a picture

ERIN

Meet with Billy by phone before the next board meeting to discuss board
work on regions

With Marci, write up conference for PIO!

FRANK

With Billy, Monty, and Mara, be the committee to develop procedures for the
winter meeting and coordinate the technical logistics

Write fall fundraising letter in time to be mailed by November 15

MARA

Meet with Monty by phone before the next board meeting to discuss board
work on Magic Penny

With Frank, Monty, and Billy, be the committee to develop procedures for the
winter meeting and coordinate the technical logistics

Write a thank you note to Harriet Morton for making the Magic Penny award,
and send it to Caroline for forwarding

MARCI

Meet with Barbara by phone before the next board meeting to discuss board
work on the budget
With Erin, write up conference for PIO!

MONTY

Meet with Mara by phone before the next board meeting to discuss board
work on Magic Penny

With Frank, Billy, and Mara, be the committee to develop procedures for the
winter meeting and coordinate the technical logistics

PAM

Meet with Barbara by phone before the next board meeting to discuss board
work on Give a Gig

Ask a regional rep to consider being on the board

PATRICIA
Meet with Terri by phone before the next board meeting to discuss board
work on PIO!

RUTH
Meet with Carole by phone before the next board meeting to discuss board
work on the national office

TERRI
Meet with Patricia by phone before the next board meeting to discuss board
work on PIO!

MEETING AGENDA OF THE BOARD OF DIRECTORS OF THE CHILDREN'S
MUSIC NETWORK
October 8 and 9, 2009, and Pre-meeting Telephone Session September 24

Numbers in brackets indicate estimated time allotment

I. CALL TO ORDER (15) (Frank)
A Introductions
B Meeting logistics

b1 Note taker(s)

b2 Task list compiler

b3 Timekeeper

II. BOARD OPERATIONS (60)

A Board Election Committee Report (5) (Joanie)
B Welcome Incoming Directors (10)

C Recognize Outgoing Directors (10)

D Executive Committee (10)

E Appoint Regions Coordinator (10)

F Action Core Coordinator (5)

G Set Future Meetings (10)

H Advisory Board Report

I Proposed Bylaws Changes

III. CENTRAL OFFICE REPORT (15) (Caroline)

IV. MEMBERSHIP (20)
A Membership Count (5) (Caroline)
B State of the Regions Coordinator's report and Recognition of Reps Present (15)

V. FINANCES (10)
A Review Financial Statement
B Stock Sale Authorization (Done 9/24)

VI. FUND RAISING (30)
A Spring Fund Raising Letter Report (Done 9/24)
B Fall Fund Raising Letter
bi Writer (Done 9/24)
b2 Sender (Done 9/24)
C Fund Raising Concert Update
D Timeline of Fund Raising Projects
(Give A Gig / Keys to Success, see item VII-D)

VII. 2009 NATIONAL CONFERENCE (120)
A Chair's Report (30) (Marie)
B Opening (10)
C Closing (10)
D 09-10 Give A Gig/Keys to Success
di Coordinator (5) (Done 9/24)
d2 Kick off (10)
E 09 Magic Penny (10)

F Reps Meeting at National Conference (10)
G Annual Community Meeting (15)

H Silent Auction Update (10)

I Keynote Logistics (10)

VIII. 2010 NATIONAL CONFERENCE (45)

A Chair's Report (15) (Liz H./ Pam)

B Magic Penny 2010 (10)
b1 Receive MP Committee recipient recommendation
b2 Review ongoing list of nominees and receive new nominations
b3 Name MP Committee (Done 9/24)

X. FUTURE NATIONAL CONFERENCES (40)
A 2011 (10)

B 2012 (10)

C 2013

D 2014 and Beyond (10)

XI. ONLINE SERVICES REPORT (Liz B.) (45)
A Overview
al New Projects Completed / Projects In Development
B CMN E-mail List / List Host and Web Host
C CMN MySpace Report
D CMN YouTube Report
E CMN Facebook Report
F New England Region Blog Report

XII. PIO! (15)
A Editor Search Committee Report (Joanie) (Done 9/24; update?)
B Board Liaison

XIII. NEW BUSINESS

CMN BOD meeting notes

Thursday, 10/8/09

[Please note: The To Do list items that are highlighted in these notes are not a complete
list. Please use the To Do list which was emailed to you as the point of reference on To-
do items.]

Present: Pam, Patricia, David, Purly, Wiley, Anna, Liz, Caroline, Janet

Absent Thursday for some or all: Carole, Erin Lee, Marci

Absent but possibly calling: Joanie

Absent: Terri, Steven, Monty, Billy, Frank

Pam called meeting to order 5:20

People introduced themselves

Sang “Open the Circle”

Agenda was discussed and organized.

Ttem 4A. Membership Count and membership issues

People said they would contact people who didn’t renew — will contact those whom they
know.

To do: Caroline will send the BOD and regional reps a list of those who didn’t renew
after 3 notices.

To do: BOD members who volunteer, along with regional reps, will let others on the list
know whom they’re contacting and will make the contacts.

To do: David will discuss use of regional rep list with Jenny & Janet S. This will be put
on the BOD list.

Item 4B. Regions. Pam has been acting regional coordinator.
NW has re-elected 3 regional reps — Greta Pedersen, Dave Orleans, Bonnie Messinger
Great Lakes — Lisa Heintz, Leslie Zak took over from Joanie Calem.

NE — Janet Beatrice and Sammie Haynes took over as regional reps

We need a regions coordinator with Monty leaving the BOD.

Caroline reminds us that bylaws say that 2 regional reps should be on the board.
Membership committee needs members — this will be discussed tomorrow.
Item X. Future National Conferences

2011 — Sammie must inform BOD who her co-chair is. Strong feeling that conference
should be near a hub airport.

Chair — registration. One free registration is available now. Should co-chairs both get
free registration? BOD agrees that both should be able to have free registration if they
wish to have it.

Two dates are being looked at for fall conference in 2011.

Purly would like to shift the conference to spring — we haven’t tried it. Should we look
outside the box? Consensus is to look at other options for after 2011.

To do: Purly will work on putting together a poll of members to find out about moving
future conferences to a different time of year.

2012 — Midwest — is logically next in line.

To do: Liz will ask Barb Tilsen about chairing in Minnesota. Liz will mention that date
may change.

Discussion of having conference in other places in country where people want to go,
where we need to build membership.

2013 — return to W. Coast? Or South? We need to find people who are willing to be
chairs.

Will announce 2010 conference at Annual Meeting and Closing.

Item XI. Online services

BOD very happy with Jack’s work.

To Do: Liz needs to prevail upon Carl to get mechanism to join & renew online.

Gift membership — also have provision to give a gift membership through this mechanism
— is always $35.

Liz may go to Action Core about some of the online projects.

Janet suggests that Marla might do Sound Cloud with a different name, because “Are we
there yet?” is not a name identified with kids’ music.

Wiley would like to have someone else to work with them on My Space, especially with
technical aspects. Action Core ? Wiley says we currently don’t have a list of who’s on
My Space who’s also a CMN member. Would like to ask them if they’re interested in
joining. Need to have link to website.

Facebook —

To do: Patricia will take down facebook page that she put up and encourage those
members to move over to the other Facebook Page.

Everyone on BOD who’s on Facebook should look at site periodically.
Pam volunteered to look at Y ouT ube periodically.

Caroline mentions person being public face of CMN — needs to be monitored. The
person needs to be prepped.

David says do a Google search of CMN — see what’s out there. Coordinate on the BOD
list.

Blogs — NE blog has been started. Might have more blogs on other topics such as interest
groups. Potentially discuss in winter meeting.

Part b. Email list — need someone to be trouble shooter for the email list to take this off of
Caroline. Action core.

To do: Caroline will ask Greta if she could be trouble shooter.
Item XII. PIO

New editor has been chosen out of 8 applicants. He’s been an editor for 30 years and has
been part of CMN for two.

We need a liaison on the BOD with this person. This is the first time we have had a PIO
editor who isn’t super-familiar with the organization. He needs help with people part of
the job.

We have a committee that advises PIO that will help the new editor.

Communication/deadlines, checking in will be the job of by the BOD liaison. We will be
watching and reviewing his performance.

The former editors are on the advisory committee, which consists of Bonnie Lockhart,
Sally Rogers and Nancy Silber. But this is a little different from the liaison on the BOD.

Caroline: BOD is the publisher.
BOD has given consensus to hiring him.
Item VI. Fundraising

Have already discussed spring fundraising letter.

Anna’s walk — got $1,600 in donations and approx. $1,000 in in-kind donations and
services.

One of the in-kind services is volunteer hours, for Anna’s time, her husband’s time and
Candy Heitner’s time.

Got a lot of CMN PR out to newspapers, libraries, A ppalachian trail network. Anna
wishes we had a CMN patch.

Article for PIO — BOD has asked Anna to do this for next issue! With photos. To do for
Anna: Article!

The funds — Some of it already came in. She has a list of the people who made pledges
and will follow up and have them pay. 85% of donations came from non-CMN
members. This was to raise profile of CMN as well as funds.

Anna suggests that people ask their fan lists or email lists to donate to CMN.

We don’t have the Give a Gig money for 2009. Caroline says there is some money which
has been donated and it has not be actually entered into the ledger.

Keys to success fundraising letter is going to go out to members after the conference.
You can buy keys on the keyboard for any amount. We can have more than 88 keys.
Regions can also have the keyboard and will give at their gatherings. Can give cash,
check or pledge. Y ou must fulfill your pledge by July 1, 2010.

Carole & Patricia are designing the keyboard.

Match question — on the give-a-gig. In years past, we had an anonymous donor who
would match whatever was pledged at the conference. Need to find someone new who
could do this.

Sarah P. suggested to Pam that we need to get the big donors to kick in a large donation.
We discussed identifying large donors who can be approached by particular individuals
who can ask them.

To do: Caroline will dig up the former names of larger donors. This should go to the FR
committee. The committee will ask BOD for names and will coordinate who approaches
them.

Sarah suggested Dan Zanes, Tom Chapin, Dave Kinnoin, Bill Harley.

David will ask Tom Chapin and Bill Harley. Everyone contributed names of people who
might give.

Wiley reviewed who is on the FR committee, which is ???.
Grants — has a hold on it.
Development director — has a hold on it

FR concerts — taking off with concert in Asheville. Will come back to it tomorrow.

PIO past issues — get rid of backlog. Anna has agreed to store all the PIO’s. We are
offering them to members to buy a packet of them going all the way back.

There will be an order sheet that goes out with the conference packet.

Anna suggests that members could also take issues on consignment to conferences and
events that they attend which are attended by music educators. Marci suggests that
member might be able to keep a percentage.

Patricia’s flyer is going to members at the conference, and we see how it does with
members paying for the postage and $50.

III . Central Office Report

Editor search committee work has taken some of Caroline’s time. This is the only time
that’s out of the ordinary.

Anna has visited the office and helped Caroline empty and sort through some boxes, as
has Susan Salidor. Susan needs to be thanked. To do: ??? will thank Susan.

Caroline has submitted documentation for our continued use of Children’s Music
Network trademark.

National conference registration — Marie handled it for the first time this year, instead of
Caroline. A certain amount of this interfaces with general things, so Caroline has to be
involved. Marie’s role in this created a savings to the conference budget.

Logo merchandise — put off discussion until later.

Caroline’s transition — She is identifying work that can be done by someone else, which
will leave us with a defined job description. Two pieces which could be done by one

person or two: Membership-related tasks. Other piece is all the other things — being
resource to the Board on a variety of tasks.

“No timeline” — possibly around the end of 2010. “It’s time for me to quit having this
kind of responsibility for an organization.”

Purly suggests that someone could shadow Caroline who can be in training to take over
the job.

Patricia suggests that BOD form a committee to consider Caroline’s transition and
replacement — in the same amount of time Caroline should be working on the job
description.

Caroline insists that people need to take the pieces of her job. She needs to have less
work and CMN members need to do more.

Marci says we can’t look for a candidate without knowing what the job description is.
Erin Lee says this is like HAL who’s in charge of every aspect of everything.

Anna says everyone has to have a clear understanding of the core responsibilities of
Caroline, of board, of committee members, etc. Board should be in the institutional
memory.

Joanie wants to know if Caroline has an original job description, but she says no, it was
more an understanding. Joanie suggested we need to just sit down and talk to Caroline
and come up with this.

Caroline doesn’t want it to be public in CMN that she is doing the transition.

Meeting dismissed at 9 pm.

Friday 10/9/09

Meeting convened at 9:40 — Wiley, Liz, Purly, Carole, Patricia, Pam, Caroline, David,
Erin Lee, Marci, Janet and Anna in attendance. Liz Hannan visiting for discussion on
2010 conference.

We sang “Mr. Golden Sun”

Ttem VII A. Liz Hannan — chair’s report for 2010 National Conference. If BOD wants to
get a URL they can go to Presentation Center in Los Gatos, CA. presentationcenter.org

Center is 10 minutes off freeway. 45 mins from SFO and 20 from San Jose. Liz H. will
get info on the price for shuttles.

Price of facility is similar to Zion.

Liz H. will be pulling others in to do various tasks including tech tasks.

Wiley says CMN members and conference attendees should be made aware of some of
the religious symbols that are at the center so that no one is surprised. Marci says put a
little sheet in the packet to let people know what to expect regarding the center in general
— religious items, but also other info about the facility. This might include cell signals,
internet connections, hair dryers, alcohol use, etc.

Date is 10/10/10 and it is firm. Anna has agreed to be the board liaison to Liz H. for the
conference. Wiley and Pam will assist on west coast. Liz H. also offers help with gigs
for CMN performers. Caroline will communicate with Liz H. regarding conference
matters, with Anna shadowing.

Item III. Caroline transition (continued from last night)

Patricia suggests a transition committee which will help Caroline cull down her
responsibilities and define the most important tasks for which we must pay someone.

Pam says exec is very overloaded. Caroline has to shift things via exec to the board.
Board needs to shift to the Action Core.

Notes will be sent out from Liz to Caroline.

To do: Marci will send a note to the BOD list regarding who will be on the transition
committee.

Item II. Board operations.
New Board members welcomed: Anna, Janet, David
Outgoing directors recognized: Terri, Monty, Billy, Pam, Erin Lee

Board has option to appoint someone who can take Terri’s last year on the BOD.
Steven and Janet are both regional reps and are on the board.

David volunteers to be regional rep coordinator and will keep track of who’s regional
reps.

Marci feels that incoming board members are not duly informed about their duties.
To do: Erin Lee will find out from Steven whether he will continue to be a regional rep.

She will let the BOD know what’s going on. We will try to appoint someone for Terri’s
position even before we know what Steven’s plans are.

Pam proposes asking Susan Salidor or Brigid Finucane. To do: Carole will ask them this
weekend.

Item D. Executive Committee

Exec has been taking a little time away from Caroline in their discussions, to reduce
Caroline’s hours.

Marci reminds everyone about our past guidelines of important/not important, urgent/not
urgent. Labels were only implemented for a short time, then abandoned.

Discussion of who will be on exec.

Liz volunteers to be on exec. Pam proposes that Frank be given option to leave the
board, but the thinking is that it’s best for Frank to remain until January to be a
continuing presence on exec. Anna agrees to shadow exec.

Action Core liaison — Action Core coordinator should be a non-board person who
actually gets people to do things on the Action Core. To do: Janet will be the liaison and
will find the coordinator.

Available dates were circulated for winter meeting.

Free conference call account — Pam will pass along the info to exec. We can continue to
use the numbers we have for the foreseeable future.

Advisory Board — Liz reports on her proposal. Members would ask particular individuals
to be on it. Board members need to have a script to ask people to do this.

Carole suggests five-year term. Patricia says 3-year term renewable by mutual consent.
Others say there doesn’t need to be a term. It’s an honorary position. They can be on it
until they ask to be off it. There seems to be consensus on no term limit.

Put names on web site and in PIO online but not on stationary.

Carole suggests we ask people in other organizations. Even non-CMN members.
Patricia will coordinate A dvisory Board contacts — add names to the list and then Patricia
will identify who’s asking them. Patricia has a list of who’s asking the people who are
here at the conference. To do: Patricia should put this list on the BOD list post
conference so that we can review who’s agreed to do it, and who still need to be asked.

Pam agrees to be our first member. She will advise exec.

Carole says we should target specific areas we need help in — lawyers, accountants, etc.
People in non profits who we feel are successful.

David proposes for right now start with people here. Y es, but for future we will add
others to list who may be helpful in specific endeavors listed above.

To Do: Liz will perfect the guidelines for Advisory Board on the BOD list.
Item I. By-law change — Regions

Regional reps would be elected as part of the Board election procedure. This takes a task
off of the regional reps.

Anna asked if this is out of keeping with consensus model, but Pam and Caroline said
that in fact this is an election and it’s not a matter of consensus.

People are in consensus with proposal 1 for bylaw change. Terms are set at 2 years and
are set to coincide with when the national elections are. (?)

New section providing for de-activation of region. Pam says this is only in the case of if
the board wants to deactivate a region. But regions don’t have to be deactivated.

Changed language to be “may” be deemed rather than “shall” be deemed.

Everyone is in consensus on this.

Item VIIE. Magic Penny 2009-2010

2009 award described. It will arrive at 4:30.

2010 — Uncle Ruthie is our consensus choice. Plan is to contact her by phone. Dave
Kinnoin and Jacki Breger were consulted about the award. Jacki wants to be on the call.
Frank and Jacki will tell Uncle Ruthie. She should be able to go to the CA conference.
Anna says the name shouldn’t be put into the minutes which are public.

Review ongoing list of nominees — board may present names to the committee: Jenny,
Frank, Joanie, Tom Pease. Send an email to them with nominations. Pam recommends
that Jenny be asked to be the chair. To do: Is someone talking to Jenny to confirm she is
MP chair?

Item VII H. Silent Auction Committee will be here to collect items.

Keys to success: Carole showed the KEY BOARD to everyone. People will fill in their
keys. They will fill out the form and submit it and attach the money, or can pledge if

they wish. Board can be sent to different regional events. David will let Carole know
when the regional events are happening.

10

[Pam reminds people that the exec needs to get involved in regional events. The region
needs to let exec know that an event is happening.]

Board is in consensus with how it’s being handled.

Carole and Patricia will do a short presentation during the Round Robin tonight and
additional announcements will be made one each day.

Item VII. 2009 Conference

Board received conference packets early — this was appreciated.

We have 100 registered, of whom about 20 are new to CMN. We have a “strong
contingent” from the South. $29K was received in income. Total expenses $18K. puts
us in positive with $10,997. Caroline estimates her fee for conference work is between
$3 and $4K. Marie will have full report on this to the BOD.

Had a complaint from teachers that the group rate was too high. But otherwise no
complaints. Teachers are used to paying $10-$50 for day-long workshop. They felt there
were not enough workshops that appealed to them.

Pam suggested there could be a Friday institute that would have extra workshops for
teachers.

Purly suggests we have tips for future conference chairs.

We gave out about 8 scholarships this year. Marie/Caroline requested people pay at least
what it cost us out of pocket for their attendance.

Marie’s byword: “Don’t sweat the petty stuff and don’t pet the sweaty stuff.”

Ruth Pelham — came to visit the BOD.

Pam told Ruth that the Board was not in consensus with changing the mission statement.
Ruth says we need to be clear who we are, how it fits together. Pam asked Ruth to serve
as an advisor to us on defining this. It’s not that we have to leave out the business end,

it’s that we remember where our center is.

Ruth looks at BOD and says we could add some people who have expertise such as legal
or financial.

Are we just sustaining our needs or are we fulfilling a public need, or both? Ruth hopes
both.

We need diversity in here — regions, types of music, ethnic, age, etc.

11

We need concrete things to do with the membership. CMN could partner with Teaching
Tolerance. Lots of organizations to partner with, as long as we define clearly who we
are.

Pam suggests a brainstorming meeting on this topic, and Ruth should be included. Ruth
said she would be glad to do it.

Carole feels the mission statement is mushy — it’s different in too many places. Carole
says she is not an activist. Carole feels like we need to hone the mission down and be
clear that everyone is welcome.

To do: Committee should form to discuss mission issue further. But no members were
named to this committee and no one was named to be in charge of it.

Carole: We’re not trying to hurt the baby. We’re trying to help the baby survive, grow up,
thrive.

Ruth suggests web subscriptions — more pay for services on site.
Ttem V. Finances
Board reviewed the financial report for Fall 2009.

We may be short of some cash flow in November. These funds can be moved in from the
money market. Caroline concerned about making paychecks in November.

Carole says this is an emergency. Something must be cut from the budget.

Anna points out that production & distribution of PIO! is going to be cut, storage costs
are going to be cut.

Pam suggests that Caroline’s hours can be cut — time she now spends reading various
emails and responding to them.

Pam: if we pay Caroline out of membership dues, we have approximately 18-20K, but if
we pay Caroline out of other funds, then we have to consider where the money is coming
from.

Carole: What is our income, what do we have to spend? This is what has to determine
what our spending is.

Caroline suggests that the fiscal year run from March to February.

Marci says we could ask Steven to research this and see if this is feasible.

To do: Patricia will ask Steven if he will investigate and give us the pros and cons and
procedures of changing the dates of the fiscal year.

Carole will give a report on the deficit and state the numbers — total budget and total
deficit.

Pam: When people ask why we have financial problems, here are the answers:

1. Membership is down

2. Fundraising is down — we used to have matching donors for Give-a-Gig and these
matching donors no longer do that.

3. We have added a small cost or two, very minimal costs for web services.

Marci mentioned that the BOD list is not functioning properly — reminder that we need to
address the issue of the server. To do: Exec will talk with Caroline about the server.

2009 Conference discussion resumes. Discussion of opening and closing.
Annual community meeting discussion. 30 minutes 12-12:30 Saturday.
Speed dating meetings:

David will meet with regions comer

Anna will meet with people on interest group clusters

Liz will meet with people on what they had hoped to get out of conference and did it
meet expectations.

Erin Lee will meet with people about what their favorite song is.

Everyone on the BOD will be on either fundraising or membership committees.
Committees people are on:

Anna — fundraising & membership
David — membership

Patricia — fundraising

Carole — fundraising

Purly — membership

Marci — fundraising

Liz — fundraising

Wiley — fundraising

Joanie — membership

Frank — membership

For future conferences, we need to have a conference call discussion of the keynote. This
will be at a date/time TBD

Other things for conference call:

TBD

To do: Patricia will talk with Elise and get a report for the BOD list. The idea of
fundraising concerts should be discussed on the conference call.

We need a liaison for PIO —

Person who answers email questions. To do: Marci will ask the BOD list who will do it.
Carole: we need to do thank you letters more quickly.

Determine what secretary is doing and then getting someone to do it. To do: Liz will put
a quick secretary job description onto the BOD list.

Online store — needs to be figured out. Action Core needs to be asked to deal with this.
Janet is possible person.

To do: Marci will send Mr. Billy an email. This needs to on the next agenda.

Scott Bierko: recording Round Robin. People can pay for it.

People will sign a release for original songs and traditional songs. Y ou can have people
who do copyrighted songs not be on the recording unless they get permission and

agreement to the terms.

Bod discussed it but view of many is that we don’t have the time to deal with this just a
few hours before the Round Robin begins.

To do: Pam will forward to Liz for a future agenda.

Agenda for fall meeting:

Fall

¢ Board (director) elections report; receive new directors
¢  Elect/appoint any needed to fill offices/chairs for last quarter of year for board
members whose terms expire at this meeting
¢ Make final plans for the weekend's program:
hear from the chair; final details for opening and closing; fund raising kickoff,
if any; annual members meeting; Magic Penny

¢ Fall fund raising letter

¢ Logistics for winter board meeting

¢ Name Magic Penny Committee (ongoing and/or new members); identify one as
committee facilitator

¢ Receive M.P. nomination for next year from M.P. Committee and approve
candidate; name board member to notify candidate

VNon-promotional issue

VMission project

vBudget for MP award

vPIO and 3 issue trial period

vSecretary?

vPermanent meeting minutes person

VKey-note co-chair

¥2012 conference?

V¥Marketing Committee

vAction Core coordinator

VOnline presence helper

vTreasurer

vChildren’s choirs at conferences?

VVideo policy

vTreasurer

vFinding CMN members who could fill roles that we are currently paying for.
vAdding money to the budget for helping board members with travel costs to the
board meeting.

VCorporate members coordinator to work with online team

VvEndowment letter to go out immediately after the conference

MEETING AGENDA OF THE BOARD OF DIRECTORS OF THE CHILDREN'S MUSIC
NETWORK
October 7, 2010 3:00 - 9:00, and Oct 8, 2010 9:00 - 3:00

Numbers in brackets indicate estimated time allotment

I. CALL TO ORDER (15) (Joanie)

A Introductions/Song

B Meeting logistics
b1 Note taker(s) Liz Buch
b2 Task list compiler Katherine
b3 Timekeeper Lisa

ll. BOARD OPERATIONS (120)
A Board Election Committee Report (5) (Joanie)
B Welcome Incoming Directors (10)
C Recognize Outgoing Directors (10)
cl Thank you letters
D Executive Committee, shadow? (5)
E Appoint Regions Coordinator (5) (David)
F Appoint Action Core Coordinator (5)
G Secretary and Minute-Taker (5)
gl clarify Secretary’s job description
H Set Future Meetings (10)
| Advisory Board Report (10) (Liz)
J Mission Project Report (10) (Scott)
K Establish a marketing committee (15) (Joanie)
k1 Policy for determining reciprocal links
k2 BAM RADIO and Music with Mar
L Finding a new treasurer (10) (Joanie)
M National Coordinator Search Report(10) (Liz)
M1 What jobs currently performed by the NC could/should go back to volunteers?
N Magic Penny 2011 (10) (Joanie)
nl Receive MP Committee recipient recommendation
n2 Review ongoing list of nominees and receive new nominations
n3 Name MP Committee, new coordinator

lll, CENTRAL OFFICE REPORT (15) (Caroline)
IV. MEMBERSHIP (25)
A Membership Count (5) (Caroline)
B Membership Committee Report (10) (Purly)
b1 Corporate Members’ Coordinator?
C State of the Regions Coordinator's report and Recognition of Reps Present (10) (David)
Thursday Dinner break and check-in 6:00!

V. FINANCES (20) (Liz)
A Review Financial Statement

VI. FUND RAISING (45)

A Spring Fund Raising Letter Report (Caroline)
B Fundraising Committee Report (Wiley)
C Endowment Fund Letter (Liz)
D Fall Fund Raising Letter
b1 Writer
b2 Sender
b3 Thank you letters
E Fund Raising Concert Update (Wiley)
F Timeline of Fund Raising Projects
elKeys to Success
G Fundraising Concerts?
H Subsidizing board members conference trips?

VII. PIO! (30)

A Editor’s report

B Continue with online issues?

C Institute changes to formatting?

Thursday night ends!

Friday morning

VIII. 2010 NATIONAL CONFERENCE (100 )
A Chair's Report (20) (Liz H)
B Opening (10) (Joanie, Susan, Wiley)
C Closing (10) joanie, David)
D 10-10 Keys to Success fundraising program (Patricia)
dl Coordinator (5)
d2 who will launch this at the conference?
E 10 Magic Penny Committee(10) (Joanie)
e1 MP Committee Coordinator
e2 MP Budget for 2011
F Reps Meeting at National Conference (5) (David)
G Annual Community Meeting (10) (Liz, Anna)
H Silent Auction Update (5) (Susan?)
| Keynote Logistics (10) (Patricia)
J Having online workshop hand-outs available to any CMN member?
K Recording sessions?

IX. ONLINE SERVICES REPORT (Liz B.) (30)
A Overview
al New Projects Completed / Projects In Development
B Online services co-coordinator
C CMN online presence (FB, LI, MS, etc) (Liz and Wiley)
D coordinating corporate member’s featured with membership committee
E resource pages - updating, creating new

X. FUTURE NATIONAL CONFERENCES (40)
A 2011 (10) (Liz)

B 2012 (10) (Joanie)
C 2013, 2014 and Beyond (10)
D Children’s Choirs at Conferences - policy? (10)

XI. NEW BUSINESS
A Non-promotion policy, video-taping, and our current era!
B Reach Out to Children - update

MEMBERSHIP REPORT
October 2010 Board Meeting

Can 5
Gt Lks 20
Mid-At 26
MW 57
N Eng 82
NYM 52
N Cal 60
PacN

Ww 15
SE 26
S Cal 25
Undes 0
Total 368

This is the lowest monthly total since the beginning of the year. The high so
far has been 381. The total last year in October was 365.

We've had 48 new members this year, of which 10 were gifts or scholarships.

It appears that the e-mail-only renewal notices started this summer may be
a bust. The renewal rate so far is below the average for August '07 through
March '08. | haven’t yet had time to do the math for a nearer period for
comparison.

MEMBERSHIP REPORT
October 2010 Board Meeting

Can, 5

Gt Lks, 20
Mid-At, 26
MW, 57

N Eng,82
NYM,52

N Cal,60
PacNW,15
SE,26

S Cal,25
Undes,0
Total,368

This is the lowest monthly total since the beginning of the year. The high so
far has been 381. The total last year in October was 365.

We've had 48 new members this year, of which 10 were gifts or scholarships.

It appears that the e-mail-only renewal notices started this summer may be
a bust. The renewal rate so far is below the average for August '07 through
March '08. | haven’t yet had time to do the math for a nearer period for

comparison.

NOTES FROM 10/7 & 8/10 BOARD MEETING
from Liz Buchanan

CMN BOD meeting - Thursday, October 7, 2010

The meeting was convened at 3:15 pm in Los Gatos, CA. In attendance were Fran
McKinney, Lisa Heintz, Scott Bierko, Katherine Dines, Wiley Rankin, Caroline Presnell, Liz
Buchanan, Joanie Calem, Purly Gates, Anna Stange, David Heitler-Klevans

The meeting began with a song: Howjadoo.

Il A Board elections - we have four new board members and four people were re-elected.
Many people did not vote. It was suggested to use Survey Monkey or some online system
to have an anonymous ballot. Or perhaps a person’s CMN website password could
enable them to vote. TASK: Joanie will explore online voting options.

B The incoming directors were welcomed.
C The outgoing directors were recognized - Frank, Patricia, Marci, and Carole, and Lisa H
and Scott B agreed to write and thank the outgoing members.

- Caroline - point of information unrelated - we have fewer than 400 memberships
but each membership can represent more than one person. TASK: Membership
committee will calculate member numbers.

D Exec Shadow - To be on exec, one must be on the board for one year. No one has
volunteered, but people are thinking about it. Caroline will send everyone the
presidential succession document.

E Regions coordinator - David H-K has agreed to continue in this position.

F Action Core coordinator - we decided to ask Marci if she is interested in continuing in
this capacity. TASK; Joanie will ask her.

G Secretary & minute taker - This person is not required, but the job exists to attend to
board minutes. Also keep track of thank you notes. Someone needs to keep track of
decisions made by email - these need to be done and attached to minutes (could be
done by national coordinator). Anna is willing to do this. Anna: Job description says the
following: There is no legal requirement for this, but if the board chooses to appoint one,
the tasks are 1) Making sure notes are sent promptly to NC for minutes & keep track of
board decisions made by email and make sure these are added to official board minutes
by NC 2) check on thank you notes and send them out 3) sign official papers as directed
by the board Everyone is in consensus on this decision. Appointing of this person
should take place at winter meeting along with other officers (even though it’s not
officially an officer).

H Set future meetings - Our next meeting will be a date in late February or early March.
TASK: Joanie will send a chart for people to indicate their available dates. This will be
done for both Winter & Spring meetings.

| Advisory Board - Liz Buchanan is coordinating and will continue to do so. We will try to
coordinate lunch next year with Ad Board.

J Mission Report - Scott Bierko. Proposes mission statement from the committee:

The Children’s Music Network celebrates the positive power of music in the lives of
children by sharing songs, exchanging ideas and creating community.

The board is in consensus.

We agreed it will be placed on the top of PIO! page in bold with heading Mission
Statement. Also put on home page of the web site and in the brochure. Talk with Carl
& Jack about where the mission statement goes - board feels it needs to be at the top of
the page. Discussed making small revisions in the brochure and reprinting. TASK:

David could check on printing price with Vista Print once we get the specs. Replace front
writing with new mission statement and add new info on back for the new National
Coordinator. Caroline said her brother may be able to make the changes.

K Establish a marketing committee - Joanie proposes a specific marketing committee.
This committee would pursue free advertising and work on ways to get CMN’s name out.
Katherine proposes looking into actual ads on our website. Board is in consensus on this.
Members of marketing committee: Joanie Calem, Katherine Dines, Liz Buchanan, Liz
Benjamin. We will also recruit non board members. (Announce at annual meeting.)

K1 Policy for reciprocal links - procedure for web link exchanges. Current procedure is
that request is forwarded to Jack MacSwan, webmaster. He makes a determination. We
need some criteria. Caroline has a list of criteria. Anna does not want Jack, who is paid,
to be spending time on this. So it will Liz Buchanan and Liz will parcel out the task of
evaluating requests for reciprocal links. TASK: Caroline will send criteria to marketing
committee. David also requests that we periodically check the links that are on the
website now.

K2 - BAM radio and Music with Mar. This proposal has been send to the BOD by Joanie to
get a free radio link with BAM radio to Mar Harman’s show. Concern is that originally
they asked for money. Another concern is that it’s a bit of a promotion for a particular
CMN member. It appears CMN is endorsing what she is saying. Concern is that other
CMN members have done radio programs and they are not getting the benefit of this
link. We have established that we do not want it to be called “The CMN radio link” that
specifically goes to Mar’s show.

Alternative is that we can offer a link to BAM radio on our links page, and that we then
get some mention on their web page. This idea is going to be turned over to marketing
committee for how to develop these kinds of links. Marketing will explore a reciprocal
link with BAM but not Mar’s show in particular. Purly thinks it is an idea that has
potential. Wiley suggests we thank Mar for proposing this, but that we need to explore
the idea further.

L Need a new treasurer for CMN - we need input on how to get someone who can do this
job. TASK: Purly and Anna will ask Candy Heitner’s husband Bill Heitner.

M National Coordinator Search & Transition - Liz reported on coordinator Hiring
Committee’s progress and the transition from Caroline to the new person. The Board
met in executive session to consider this.

Liz Benjamin makes a proposal that the National Coordinator be called the “Central
Coordinator” and saying we have an Annual Conference rather than “National
Conference.” People like “International.” Instead people like “Administrative
Coordinator.” And “Annual International Conference”

Everyone agrees to Admin. Coordinator, and “International conference.”

N Magic Penny Committee report - committee is currently Jenny Heitler-Klevans, Joanie,
Tom Pease and Frank Hernandez, who is departing. Joanie asks that we accept Jenny as
the head of the Magic Penny Committee. Our 2011 MP recipient has been decided by
the BOD but is not being disclosed until early 2011. Task: Brainstorm idea for putting
new members on this committee. BOD is also asked for names of people to be added
to list of possible recipients of the Magic Penny. Also we should let CMN members know
they can send in suggestions for MP.

Ill Central Office Report - Caroline is trying to move forward on tasks related to
transition but has been very busy with other things. Susan Salidor has helped with filing
a couple of times and Anna should be thanked for storing Pass It On!

VII Pass It On

Editor's report from Hassaun Ali Jones-Bey. He is very pleased that the issues are now
caught up and on time. Team is working well together. Major concern going forward
about content. Providing content is a challenge because we do not have columnists right
now. Need to be on time with next issue. He wants to start connecting with people and
getting copy and having regular sources of it.

Board asks Hassaun to speak about PIO at the annual meeting.

Lisa suggests different categories and ask people if they can write about a particular
category of children’s music, or have deputy editors who recruit writers for those
categories. Someone suggests that people from other organizations write for PIO,
Caroline mentions it would be a change to have non-members write for PIO. Others say
make a reciprocal arrangement.

Hassaun would like to do a mission statement for the magazine - how it supports the
Children’s Music Network, and how it supports the field of children’s music as a
professional journal. Most other journals are related to music and education.

Patricia asked about classified ads for PIO.

Wiley - could we have google ads on PIO?

David: We're not one trade - dif people with different pursuits within children’s music.
Katherine: That is a strength - different aspects of the field represented.

B Continue with online issues - we don’t have a choice. Anna: we must have the option
to have the paper copy - she appreciates having it. Board is in consensus that we will
continue to do PIO online and offer a printed edition for those who cannot read the issue
online. Say to membership that we’re exploring new ways to make it an even richer
online resource. Patricia: We can be global in reach with an online journal.

C Format changes to magazine - these need to be recommended to the BOD. Hassaun
will investigate and discuss with Jan, the graphic designer. Wiley likes idea of putting
video into PIO. This was discussed.

D EBSCO - The board discussed this database proposal, and Anna proposed that we
move forward with our attorney to pursue and explore the options for contracts for PIO to
be published by EBSCO, an academic database. This will come back to the board again
for proposal. Board is in consensus.

from Liz Buchanan

BOD meeting Friday 10/8/10
VIIl_ 2010 Conference Report
A Chair’s report

Liz Hannan, conference chair, delivered her conference chair report. Liz also credited
Mara Beckerman with being the equivalent of a co-chair. Caroline credited Anna with
also being co-chair equivalent. Liz thanked Caroline and Anna for also providing
guidance and making the whole thing happen. She was grateful that CMN has policies
and goals for running these events.

Publicity was tough to get done. She put out a lot of flyers.
Liz has been talking regularly already with Sammie Haynes, co-chair for next year.
The guidelines for the chairs are online and are updated every year.

Registration: 71 for weekend, 9 for Saturday - we will probably break even but have to
negotiate with them to have $2,000 taken away from the contracted amount owed.

Joanie: Membership committee should be working earlier to get more people to come to
the conference. Brainstorming needs to be done on how to get the word out better to
prospective members and conference attendees. Upon reflection, Joanie says the
Marketing Committee should be working on this.

Liz H. says that board members should post more to the e-list to let membership know
how great the conference is.

Mara B.: Teachers were excited to come, but the day price was too high. For
newcomers, we should have done a reduction (something like $50 for one day).

Joanie: Orff and Kodaly do a first-time attendee rate. Should be for anyone who is
coming in as a new person.

Board would like to know the numbers for the conference ahead of time. This progress
should be reported to the board early.

Economy is also a factor. This may be the reality for several years to come. And it is
expensive for a majority of the membership to get here. Joanie: We need to revise the
expectation that the conference will be an income booster for CMN.

Discussion of fee structure - early vs. late fees. David: PMN model might be considered.
If we had a housing coordinator every time so that people could stay with hosts in the
area, that might be viable for attracting more people at lower cost. It’s possible that
another model should be considered - Task: David will come up with some different
scenarios for conference housing in time for the winter meeting and Anna will assist.

Mara B: Was disappointed that we didn’t get more applicants to lead workshops. Some
of the people she was eager to bring in couldn't come due to finances.

A reminder that we have now put in place a policy that co-chairs can both be comped for
the conference.

B Opening - 45 minutes - Joanie has done plan for it.

C Closing - David is in charge and will pull in a few people to do things during this
segment. Includes short presentation from next year’s chairs.

D Keys to Success - using all of the same materials as last year, but a new keyboard
“2010-11” keyboard will be used. It ends in July 2011. It should be constantly held in
the assembly room. This will be mentioned during the Friday Round Robin & several
times during the rest of the conference. Katherine and Lisa will do a letter to follow-up
to membership.

E Magic Penny - Budget for MP is $1,000 tops. That covers the award, transportation,
costs for recipient, 5 guests for lunch. The award is a tapestry made by a friend of Tom
Pease. Ceremony is being run by Jenny and Jackie Breger.

F Reps meeting - Reps will meet their regions for breakfast, and coordinators will sit
together at lunch. Scott will announce in the opening.

G Annual meeting - Sing “Open the Circle” will open the meeting. Fundraising/Finances,
Membership, PIO, Marketing, Mission Statement, Action Core. Next year’s conference.
All Board members will be standing in front.

J Online workshop handouts - will be coordinated by Mara Beckerman. Board is in
consensus on this. Announce to non-conference attendees this will be available.

Remind the workshop coordinators next year that we will want to announce this and post
the hand-outs in advance. We need to figure out the copyright issue on this for next
year.

K Recording of conference. Video recording for website/youtube. Permission should be
given in future when people register for the conference. For this year, we will ask people
to opt out of being recorded. Sound recording will be discussed in depth at winter
meeting. Task: Scott B will be in charge of making a proposal for this effort.

Anna suggests goal of $10,000 for the keys campaign through July 1. It may need to be
higher. We must raise $6,400 by end of December, 2010.

D1 Keys to Success successor - Carole Peterson will continue as chair and would like
co-coordinator.

Silent Auction - Susan Salidor not here. Patricia has taken on Silent Auction.

Keynote for next year - Send out forms right away after the conference - should go in
the newsletter and be online. Deadline is normally December 1 to allow the committee
to do its work. Patricia will continue with this committee and probably will be chair.

X Future conferences

A Fran Friedman - 2011 conference. Will be at the Resort and Conference Center at
Hyannis. $254 per person is the cost we need to pay them. We need 60 rooms in order
to make our contract. We need to clarify the number we will fill.

The chairs need to get volunteers to work with them. Publicity, Workshops,
Transportation, Child Care, Sponsors. Liz Buchanan will be the board liaison.

Katherine: Question about whether Round Robin could be opened to public for one of
the nights. Could be a fundraising idea.

IV Membership

Membership numbers are very low - 368 as of this conference. Membership committee
has been phoning lapse members. Scott did a script. A senior category was added to
low income/student of $35.

Our goal is to get 50 new members by January. Despite efforts to get new members, we
are losing members at a faster rate than we are gaining them.

It is easy to disregard an email - so we need to have paper mail on asking lapsed
members to rejoin. We agreed to re-start paper mail to ask people to rejoin (first notice).
Email a reminder. Put third one on paper.

Discussion of membership income and dues as well as membership committee activities.
Anna has been sending out a package to the new members including a copy of All Songs
issue of PIO. She has received a few emails back from people thanking her.

Recommendations for greater benefits for corporate members. Featured corporate
member needs to come out of membership committee. Marketing committee will look
into this. We need a corporate member person among the membership who can work on
this.

Regional Rep activities - there was a conference call recently with regional reps.
Different ways to build regions were discussed, especially giving people a variety of
opportunities to be involved in CMN. Goal is to have 3 conference calls a year. Other
main thing is reinvigorating regional reps email list.

There is a goal of having a fundraising concert in each region every year.
V Finances
Our finances are in a troubling but not dire situation. We are in the same situation we’re

in every year at this time. We have the least information because so much is in flux. We
need to change our tax year and perhaps we can work on it with our incoming treasurer.

Anna announced we have a new treasurer, Bill Heitner.
VI Fundraising

$4,542 taken in from 51 donors this year plus additional amount taken in early winter for
Keys to Success ($707) which is counted on this year’s budget year. This is solicited
money from members and outside

Donations - things we haven't solicited - donations to scholarship fund, donations to
Anna’s walk. $3,500 budgeted and $1,880 has been taken in. Conference scholarships
are funded by unused funds from last year, plus donations from last year to fund. We
have depleted all our scholarships for 09 and almost completely for 10. Membership
scholarships always have a surplus. People can pay small amounts and remainder is
paid by the member scholarship fund.

We have about $2,000 in member scholarships available. We should be encouraging
people to use these funds rather than dropping their membership due to financial
circumstances.

Wiley reported on fundraising

Concerts - CA concert had some momentum going into it. Banana Slug concert couldn’t
be held due to a contract requirement on them. Wiley had to produce the concert -
Dennis Ronberg got Linden Tree to host the event. This year we had free venue and
Wiley paid for the talent. Wiley’s friend Daffy Dave did the concert. The concert needs
to have a draw. David Perry did the flyer for the concert. Wiley submitted a model for
success so that other regions can follow this model and get regions each to hold one
concert per year. Linden Tree would like to do a similar event next year.

$175 was raised for gift tickets to low-income families. 58 people attended the concert
and total was raised of $630. Tickets were given to families recommended by low-
income schools. It would have been nice to partner with some schools. Purly pointed
out that gift tickets could be given to radio stations.

Any event that CMN holds is covered by our liability policy.

Overall FR Committee report

Grants - We need Reach Out to Children. This would be something we could get grants
for. We need to identify the needs that we will apply for grants for. Marketing
committee will look into this. Katherine Dines is willing to help with this. New
Administrative Coordinator can forward grant info to Katherine. She will float with
marketing committee ideas about that. Fran McKinney and Lisa Heintz can also work on
this (with her mom).

Board is in consensus with moving grants committee from fundraising to marketing.
Scott: By next year, can we identify 3 potential grants that we can apply for?

We need to replace Patricia Shih as fundraising co-chair (and for Wiley for a year from
now). Anna Stange volunteered for this.

Anna is willing be chair of subcommittee for concerts & events. Anna, Patricia and Wiley
will work on a template for the events. Wiley will research ROC.

Endowment info needs to be on the website. Anna would like to consult about when the
letter goes out. Send out between Thanksgiving & Christmas or immediately after new
year. And also send after membership is renewed. Katherine Dines will do the fall
fundraising letter. Frank H. may be able to send this letter. Task: Joanie will ask Frank.
Timeline of Fundraising projects;

1 - Fall Fundraising/Keys to Success - Katherine will write letter and have it ready to go
by Nov. 1. This supplants the keys letter being done by Lisa and Katherine.

2 - Anna will talk to Sol regarding a fall FR challenge.
3 - Endowment letter - TBD with Anna

X Future National Conferences

A 2011 - New England

B 2012 - Lisa Heintz is willing to co-chair with Carole P. at Zion. We will work toward
making this happen.

C 2013 - California - location? Chair? - check on Petaluma. Joanie will contact
Petaluma. Find a chair during this event.

D 2014 - East Coast - potential David/Jenny and Bierko effort

E Children Involvement in Conferences

Discussion of past proposals to bring children in as performers at the conference. This is
going to be sent to the marketing committee.

Katherine brings up idea of partnering with a school to do some kind of
concert/conference involvement.

XI New Business -

Wiley needs Reach Out to Children history. He is willing to be ROC coordinator to do free
concerts and music events for the community.

Hi BOD members,

| just wanted to add the following confidential item to our BOD meeting
notes. At this point, information regarding pay should not be published in
the minutes.

For our transition and our new national coordinator, the Board agreed to the
following:

The new coordinator shall be offered a starting fee of $21,500 annually.
The fee may be raised at the end of the first year.

The board also approved $1,400 for transition costs, including costs for
travel for the new NC to visit Caroline in Chicago, shipping CMN files and
records, and paying for Caroline's time during the month of January (reduced
hours since the new NC will be on the job). We expect that the new NC may
also have a chance to connect with Caroline by phone and email before the
end of 2010, although the BOD did not specify any amount the NC might be
reimbursed for her time during 2010.

The board should have received the materials relating to the two finalists.

If you have any comments, please return them me (NOT to the BOD list) before
Sunday, 10/17, as the Hiring Committee expects to make a decision that
evening.

Thank you,

Liz
lizbuchanan26@gmail.com

October 2010 ONLINE SERVICES REPORT (Liz B.)

A Overview

Al. New Projects Completed - Many thanks to Jack MacSwan and
Carl Foote who keep our web pages and newsletters coming out
monthly, and to Caroline who sends them out to the membership and
consults on other online service-related matters.

Carl and Jack supervised a nice “refreshing” of our web page this year
- it looks super! I love having the Corporate member of the month
featured up top. If only we can recruit MANY more corporate
members to fill that space. It’s an ad, guys! They should go for it.

We are now able to do many transactions online, which we’ve only
begun doing in the past couple of years. People can join and renew
online, contribute online and sign up for conferences online. We did
conference registration entirely online this year - what a great step
forward!

E-PIO! should soon be posted for 2010 if it is not already by the time
of our meeting. I always feel it’s unfortunate it takes so long to get
each year’s E-PIO up, but we waited for two issues to be published,
and the issues were late, so E-PIO was late, too.

I know we'll be hearing more about online PIO in that report, but just
for the record, I like it! I especially like the fact that in the fall edition
this year you will be able to link to all the web sites mentioned in my
article, which is about CMN members’ web pages. You couldn’t do
that if it were just a print mag.

A2. Projects In Development -Environmental Resources continues
to be a work in progress but it’s come a long way since last year! We
went live last spring and I’d hoped to make more of a PR splash this
fall but have not had time to plan it properly.

I would like to see us continue building on these pages and adding to
Peace Resources! With more online services help we should be able
to report more progress by this time next year. Discussion of other
resources pages continues from time to time but this is probably a few
years away, unless we have a major new infusion of volunteer energy.

Other new projects: I would like to focus on getting more video
online for CMN this year. This includes adding to our YouTube pages
and adding video on our website. I have my new video camera and
will bring it to Los Gatos. I hope others will be shooting and adding to
our CMN video library. At the conference I hope we can make an

announcement early on asking people who do not wish to be filmed to
identify themselves to people shooting video, so that they can be left
out of videos & photos, and that we inform people that otherwise
there may be shots of them featured on CMN’s web, Facebook and
YouTube pages. Folks, this is how we get ourselves out there more.

10/10 Online Services Report cont.

B CMN E-mail List / List Host and Web Host - All seem to be
functioning smoothly. We made the transition successfully to our new
server this year and now all our lists except the e-list are on google
groups.

C CMN MySpace Report - Wiley and Debbie have been great
stewards of My Space, but at this point I wonder how much My Space
is doing for us. Is My Space still relevant? I look forward to hearing
from Wiley and others about this. I personally never use My Space.

D CMN YouTube Report - Our YouTube site should continue to grow
- it’s just a matter of making sure our video-making members know
about it! I feel sure Janet Beatrice would be happy to have someone
else take this over if anyone’s interested.

I have not been to our Sound Cloud site lately, so am not sure how
we're doing there.

E CMN Facebook Report - CMN’s Facebook fan page has 233 fans.
I’d like to see us do more with it - more pictures, more frequent
postings. I have not had time to talk more with Laura DeCesare, our
current FB master, to see how we can accomplish that. Sorry Laura,
we're both busy! There’s also a Children’s Music Network on
Facebook group with 183 friends. I’m not sure really how the
function of these two pages differs, but if we were to take one down I
don’t even know how we do that. Thoughts?

F New England Region internet news - the New England reps use
Constant Contact for email and have been trying to get other regions
to use it. In the past, we have resisted use of Constant Contact for
CMN as a whole, but it does seem like a good thing for the regions to
consider. It was brought up recently at the regions conference call,
and I agreed to follow-up on it. I haven’t had a chance to do this yet
but would be happy to help regions work on it who wish to do so.

G Twitter - I don’t Twitter but perhaps others do? Laura had set us
up on Twitter but I have not had a chance to use it or work with it.
More of our members are Facebook savvy, but I think there is value in
Twitter, or whatever the next big online thing is. We’re musicians -
we should Tweet. I do recommend that all of us on the Board
participate in CMN Facebook more frequently. Those of you who
don’t do Facebook at all should get on, IMHO. You know who you are.
Seriously, it’s a great way to post our pictures and movies without
waiting for the web page to be updated. Plus it goes out directly to all
our FB fans.

Oct 2010 CMN Board Meeting To Do List
INDIVIDUALS
Joanie -
Explore what on-line confidential voting options are.
Ask Marcy will continue as Action Core Coordinator.

Appoint secretary at winter meeting, and that notes are sent to
national coordinator.

Send out chart of dates for winter and spring meetings.
Establish a marketing committee with Katherine.

Send out Magic Penny brainstorm request.

Lisa/Scott -
Write thank you notes to departing board members.

Create a template to use in future.

Caroline -
Send presidential selection docs. to newbies.
Create financial report to present at winter meeting.

Contact her brother and obtain bid for redesigning/printing
brochures.

Send criteria for sharing links to Marketing Committee

David H-K -
Continue on as regional coordinator.

Contact Vista printing and obtain bid for redesigning/printing
brochures

Secretary/Note Taker -

Makes sure that all decisions made in person or via e-mail are
recorded and sent to national coordinator as minutes.

Liz Buchanan-

Invite Advisory Board members to lunch on the Friday before the
Gathering.

Ask Board members who are retiring, if they would like to become
part of the Advisory Board.

Talk to Carla and Jack about revising website, PIO and brochures to
reflect new mission statement.

Will work with Liz Benjamin, Joanie, and Katherine on Marketing
Committee

Prospective links will be researched.

Katherine -

Work with Joanie, Liz Benjamin, and Liz Buchanan on Marketing
Committee

Liz Benjamin -

Will work with Liz Buchanan, Joanie, and Katherine on Marketing
Committee

Hassaun -

Create a template for Pass It On! content, based on wants and
needs of members - poetry, marketing, early childhood,
songwriting, performance, parenting, sound, literature, etc.

Investigate ways to re-energize CMN through PIO!.

Talk with Jan and find out what other kinds of visual on-line options
are available.

Consider imbedding video links on the PIO!

Sue Schnitzer - Find out if she is willing to sell classified ads

Purly and Anna -

Talk to Candy Heitner’s husband about assuming the role of
Treasurer for CMN

COMMITTEES:
Marketing -
Will establish criteria for assessing and sharing links

Establish and clarify guidelines for “promotion” of individual
members, web links, reciprocity, etc.

Will explore a reciprocal link with BAM radio— that is not
connected to a specific CMN member's work.

Membership -
Calculate actual numbers of memberships and members.
Action Corps -
Check out web links from time to time (quarterly).

Locate potential columnists or PIO! content providers.
Everyone (CMN members and board) -

Brainstorm avenues for finding a treasurer.

CMN Board Minutes
Jan. 19, 2002

Attending: Scott Bierko, Barbara Wright, Barb Tilsen, Ruth Pelham, Joanne
Hammil, Sue Ribaudo, Tom Pease, Sally Rogers, Jenny Heitler-Klevans,
Caroline

Presnell,

Non-board members: Nancy Silber, Dave Trahan (Sat. only), Scott Kepnes
(Sun.

only)

I. Intro and Overview of Goals

Il. Reports

A. 2001 Financial Report - Not much new info. Net worth is $62,629. Format
of budget report will change some after new bookkeeper starts. Income
$77,414 for 2001 and expenses $67,951 for 2001. Made $3000 from
Gathering.

Includes $12,000 Dodge grant. Income and expense are maintaining an
equilibrium.

B. National Office Report - Caroline - membership is staying stable, but
hasn’t increased. Hours are up due to a lot of one-time things. Raised
membership fee - so far only 3 people have not renewed due to price. We
want

to help them continue to be members anyway. With renewal people are
getting

the option to join the online list. Caroline is taking on Executive

functions because there is no president. Examples: legal issues, brochure,
insurance issue, some regional issues, stock paperwork, nitty gritty of
credit cards.

C. Bookkeeper - new person - Meta Kortum. She has been highly
recommended

and has worked with Marcia. Happened because of announcement at
Gathering.

D. Trademark Report - Caroline - We never registered Pass It On! and the
Children’s Music Network for trademark. We arranged for a pro-bono lawyer
to

help us. We found someone else using Pass It On!, but we have made an
agreement for this organization to stop using the term after May. We will

file for the trademark after May. There is another organization using the
term The Children’s Music Network. We protested their application. They say
if they get $5000 from us they will remove the application. They produce and

sell children’s music cd’s, coloring books, and puppets. Do we want to

settle or do we want to go to the next level “discovery” which could cost us
$? The board debated the topic. Discovery period ends May 1st.

Option 1: Pay this org. off and we get the rights to the name

Option 2: Go to the Discovery period and find out if they are sleazy. This
could cost us $.

Option 3: Ask the trademark board to decide without knowing what this org.
is

like. We could lose.

Proposal - offer $1000. Lawyers could go up to $3000. After $3000, exec.
committee could authorize up to $5000. Approved.

E. Stock Report - Barb W. GE Stock was sold and netted a total of
$14,346.41.

This was $5000 less than originally assumed. Total stock account is now
$22,126. Additional stock - Phillip Morris has be donated and needs to be
sold. When stock is donated to a non-profit the non-profit has to pay
capital gains for selling, but it is not a lot.

Barb would like a small group of people to help decide priorities and

find a socially responsible group of stocks. Guideline is to sell stock
within 30 days. Barbara Wright, Barbara Tilsen and Susan Hopkins will
discuss this weekend and develop some guidelines. A future stock advisory
committee could include a non-board member.

Ill. Website & Electronic Services
A. Report on Web Grant/Peace Page - Barb T. We applied for $14,000, but we

received $10,000. Barb refigured the grant to work in a $10,000 budget. We
are in a good position to download audio files. CMN will be an online
conference and resource center. The Peace Resources page will be turned
from

a list into an online resource interactive page. People will be able to go
directly to the resource. There is also an advertising component to get the
word out. Least defined part is reaching out to teachers in NY and NJ.
Barbara Tilsen was voted in as Project Coordinator. Dave Trahan has been
publishing updates to website. Carl Foote will be taking a more active role
again. Scott is helping with audio files. Bonnie Lockhart has helped with
lead sheets. Jan Graves will be involved as graphic designer.

Paid positions: Caroline Presnell, Barb Tilsen, Carl Foote, Jan Graves
Volunteer positions: Dave Trahan, Scott Bierko, Bonnie Lockhart

Non-violence initiative - Scott B. - This project was sort of tacked on at
the end of the Dodge proposal. Create a series of non-violent programs
which

would be piloted at several NY/NJ schools. This may be for a future Dodge

grant. This is just a way to think about future projects.

Barb has designed a questionnaire for teachers about the Peace Page to get
some feedback about what would be helpful. Barb has also met with other
people involved in this grant to figure out what our needs are in terms of
software, hardware etc. Lisa Novemsky is also helping to disseminate
questionnaires. Connections have been made with Teaching Tolerance and
Responsive Classroom. Write an article for PIO! about future connections
with conflict resolution organizations. Teaching Tolerance will be writing
an article about peace songs and will include the CMN peace page in their
article. This will help us save $ on the display ads. See attachments for
more info. Budget and timeline approved with change in amount budgeted
for

Sing Out from $250 to $150.

Dave T. - First peace is getting new ISP. Design includes what info do we
want to collect for each resource. This could be a member perk to be able to
post songs. It could increase our membership. This will be an expandable
design which could include other subjects in the future.

B. Website & list serve update and action steps.

Lo-fi vs. hi-fi files - lo-fi approved for the moment with a disclaimer
making sure people know that higher quality versions are available. Pros:
smaller files to download, artists do not have to worry about people selling
their songs.

Graphic design - do we want the brochure design or a different design. The
brochure design would be cheaper and give a unified look. It gives the logo
a more prominent look. The other look is picture oriented. It may be more

catchy, but does take up more space and is more complicated. The general
sense was to use the brochure design which is cheaper and still looks good.

Yahoo - free, works well, people can stay the same format as they currently
are, but there are some additional options - digest format, or you can see
the messages without getting them in your email box. Personal replies may
be

difficult - this needs to be looked into. We also get a chatroom, share

files, calendar, share photos. Need to check on links i.e. children. Will
children be able to be a part of the discussion? There may be problems for
MAC users. If technical issues can be resolved, we may want to try it out.
We will try it out as a board-only weblist first.

Website Advisory Group - would like to have an advisory group committee
comprised of board and possibly a non-board member. Barb Tilsen, Scott
Bierko possibly Lisa Novemsky.

IV. Breakout Sessions

Website Group - discussed technical issues and song selection for the Peace
Page.

Stock Group - brainstormed and asked board to vote on social issues.
Topics chosen: Smoking, Environment, War, Diversity, Workers

Pass It On! - turning online comments into letter to the editor or into an
article. Nancy will contact people she was interested in if they would write

a letter to the editor. Two classic articles will be put into the next PIO!

Feb. 15th is deadline for next issue. Tom Pease has been added to the PIO!
advisory committee. Idea: Give Letters to the Editor a new face - Readers
Write - pose a topic that people write in about.

V. Regional Reports

An email letter was sent to all of the regional reps re: future national
gatherings. The response was small. The Great Lakes region may want to do
2004. Mid-Atlantic will consider 2005. Previously, we learned that Barbara
Wright is speaking with the So. Cal. region re: 2003. Barbara will follow up
on So. Cal. to hopefully find a site.

Leslie Zak has shown interest in Spotlight on a Region for Great Lakes. Jenny
will call Leslie and discuss this with her. There was discussion about

concern over this region’s leadership skills. Ideally, we need someone to
stay in constant touch with the regional leaders from the board.

Barbara Wright called Carrie Higgins who was informed to step-up her search
for a site. BW will speak with Carrie monthy and report to EC.

Vil. Breakout Session

Income Strategies

A. General income

short term: 1. contact People who have donated in the last 5 yrs.(Barbara
and Ruth)

2. take advantage of NAEYC

3. identify businesses to get more business memberships and/or
gathering sponsorships and/or a percentage of their sales to

CMN in a certain month (Martin, Oasis, Rounder, URL, CD

Baby,

4. encourage patron memberships and/or directly asking members for $
5. Give a Gig in a brief way for this year -- May?

6. specific contacts:

Dennis Ronberg -- follow up about donating for advertising

(Ruth will contact)

Richard Herman
Jill Person -- as liason with CEA (Ruth will contact)
7. revive some kind of fundraising effort at the Gathering

longterm: 1. Give a Gig for ‘03

2. create an advisory board of famous people to add to our letterhead

and website (Pete, Tom Chapin, Tom Paxton, Marion Wright Edelman,
Richard Dreyfus, Meryl Streep, Raffi, Bernice Reagon, Howard Gardner, Fred
rogers, Alice Honig, Bill Cosby, Bob McGrath, Grover, Garrison Keiler, Bobby
McFerrin,

3. apply for grants from:

Resist

Teaching Tolerance

Satter Fund

Cottonwood

Gimprich

Soros Fund (Nancy Silber might know a contact)

4. Lifetime memberships

B. Increasing Membership

1. target NE in conjunction with Nat’l Gathering in Freedom
* mailing with brochures to all NE members

* media -- publicity

2. NAEYC National Conf is in NY in November.

we brainstormed ways to implicate Give a Gig this year on a limited basis,
without the Gathering componant. lots of discussion. stuck for a long time
on who could take this on as point person. Sue R will write the letter and
keep track etc and coordinate this effort.

C. Budget adjustments to refigure money to make up for this year:
add to Income:

¢ Rowe possible income

subtract from Expenses:

¢ $300 less for Bookkeeping

¢ $2320 less for Logo items

¢ $665 less for Directory

add to Expenses:

¢ $5000 more for trademark

¢ $2000 more for Pass It On! (to pay Susan K)

Nancy S suggested that before Sue puts out Give a Gig letters, we should let
membership know what happened to their past donations -- for scholarships
etc. what did their donations allow us to do? otherwise, they’re consista

ntly hit up without seeing or hearing of the good results to make them

feel good about donating more.

so summary is that we have 2 actions plans:
1) to call past donor members and solicit more (Barbara W and Ruth to make

calls)
2) to institute Give a Gig/Donate a Day this year. (Sue R to coordinate)

more action plans sunday morning, summing up other ideas from yesterday:
3) apply for grants (Resist, Teaching Tolerance, Topsfield, etc)

a) need to identify projects for grants

1) 2nd year of Website $

2) focus on outreach in NE Region around the Gathering

b) need to find someone(s) to do grants for us

action: CP can email to membership (3/4 of memb have email) asking

for volunteers to do grant writing

use Dodge grant as “in” that we got this, could you add to it and help
approach Chris Lamm about maybe writing some grants for us

Ruth will follow up with Resist and Mockingbird and Satter and Cottonwood
to get more info and application

Sally will get info about Topsfield grant

maybe Phil can write up email letter to membership about other grants
they might be aware of, and ask if someone is willing to write grants

(Scott will talk to Phil)

4) outreach around NAEYC -- ? no action step yet. Barbara W says we could
use brochure distribution as project for a grant.

We presented CP with a $500 bonus for her “daily heroics” and enormous
care
and heart for all of CMN.

we all noted that we need a succession plan for Caroline’s work and for
everyone’s work and at least documenting a written record of what needs to
be

done.

agenda item for June: what are the areas we need to have written plans of
what we do:

a. succession plan

b. gathering

c. PIO!

d. website

e

Board Elections--Breakout group report:

they all agreed elected board is way to go.

looked at bylaws to see what needed to be changed.

we need to write up changes and send to Board 7 days in advance of June
mtg

talked about having 1/3 of Board elected at one time

note: 13 members now. only 1 not active (Suni).

so if 15 on Board in general, then 5 elected each year for 3 yr terms.

how to do this election? at gathering? as mailing?

add to bylaws: to be eligible for a director, a member shall have attended
at least 1 National Gathering

Jenny’s idea on how-to: if we can put nominees in PIO! right before
Gathering, then those not going to gathering, could phone or email in their
vote and actual vote would happen at the Gathering. and absentee ballots
due

week before gathering.

small committee to meet before June (Tom, Jenny, Nancy S, Scott, Sally).
so need request for nominees in advance

Nancy S -- should be ANNOUNCED at gathering that we’re doing this.
debate about whether to hold off til 03 or try to do this now.

Barb T -- shouldn’t wait. next people who come on Board should be elected.
need committe of both Board and non-Brd members to figure out this
process.

and this committee to bring proposal to Board in June.

so need 2 plans: 1) a long-term way this can happen and 2) a short-term way

to enact this this year.

discussion about advantages to bring in non-board members to nominating
com

healthy democratic process.

need to stagger expiration of terms well.

perception of fear by some vocal members that board doesn’t want to be
open.

CP--process in the bylaws now IS very democratic. but perception is that
it’s not.

need least costly method of contacting members so should go thru PIO! --
Tom

committe can work out process and shouldn’t be another task for CP.
stuff PIO or do mailing or ? -- committee will decide.

term limits on Board members? election process IS the term limit. committee
had talked about maximum of 3 3-yr terms and then have to sit out for a
year.

but we decided not to have this limit.

committee to figure out expiration of current terms.

BOARD OPERATIONS:

Ruth re-elected if wasn’t technically re-elected in fall.

June meeting: 6/12 and 6/13. (wed and thurs -- we all agreed this is yucky).
we looked again at weekend dates.
Fri-Sat is more possible for Sue, Jenny, Barbara W

voted to adopt newly configured budget for the year 02.

noted that Phil matched Dodge grant with $500. yay!
Sue R and Ruth each donated $200 at this meeting. yay!

Exec. Com:

Ruth will get back on.

3 will work but would be better if had 4 or 5 execs.
Sue R would consider being on.

YES. we voted her on.

Jo will step off in June.

so Jo and Sue will overlap until June.

Officers:

talked about re-electing Bonnie as president in name. Scott might take on
real presidency (not just “in name”) but only if gave up Songs issue and any
other big project work.

Barb T -- we need to avoid the “burn-out energy-draining suckhole” of the
job and so let’s keep our shared leadership structure that we’ve established
in this “hold it together” time.

Scott talked about his vision of becoming a “manager”, and so he has a clear

idea of how he would be president. we all loved his vision.

elected Bonnie as ‘president’.
elected Jo as treasurer with idea that we'll transfer this to Barb at October
mtg.

R-- need to bring people onto the Board that are not “us”. who can do other
skills -- lawyer, accountant, grant-writer, etc.

Barb T -- we should look toward those kind of people for Advisory Board and
now we are talking about an elected board.

we heed someone to coordinate getting an Advisory Board. Ruth will think
about this more. Norm S possible great candidate for this.

PIO! REPORT: Nancy S:
Phil has promised an interview for spring issue.

has all the regular columnists working on their columns.
has great lesson plan from newcomer to cmn!

has 4 great articles already!!

will do 2 charming reprints from early issues.

in good shape for this issue!

we all appreciated Nancy for charging in so well!

R--what if put in Satter grant or another to up the distribution of PIO! to
music educators/schools, etc.

Sally--possibility of long-term relationship with Teaching Tolerance (maybe
via Larry Long) so PIO! might be distrubuted by them in very wide way.

or CMN to have a regular presence in Teaching Tolerance magazine (column,

whatever)

CP--what would this get CMN?

Barb T--look at this as 1-time thing. that makes more sense.

a PIO! special edition.

Nancy--yes, our PIO! is very different in-house than what we'd send out to
the world.

for the record: if you’re a classy org need to have a classy magazine. this
is us.

CP--figures:
at 600 members, average price for PIO! per member is $13.56 and with 100
members would go down to $8.15.

Tom- it IS incredibly classy for who we are (remember Mark Moss thoughts,
etc)

is it ok to be distributing PIO! for free in schools if our members our

paying for it? yes, on a 1-time basis. wouldn’t be good ongoing. tho it’s

fine to do this to get more members in some way in ongoing way.

R--maybe as pilot for this gathering to music teachers in NE--could get grant
to distribute PIO!s in NE.

Cover re-do will wait until next year.

Scott - All-songs issue is ready and will be sent in the next week. Scott is
finishing mastering the CD. Suggestion that the CD label itself lists the
songs. Put in a cardboard sleeve. Gentle Wind or Oasis may be able to help
with the packaging.

This CD is not for re-sale - this will be listed on the CD. Anyone who
orders more than 5 should be alerted by Jean S. that these are not for
re-sale.

Tips for teachers was not included in the PIO! because of variance in
quality. If people request it, he would revamp it and make it available.
This issue will be hole-punched. Unfortunately we are missing the
biographical issue about people because the magazine was text-heavy.

Would
like to include that in the future.

Ruth - concerns that the All-songs issue is getting elevated. We need to be
careful how we present it.

Should we do it again? Caroline had to spend a lot more time on this issue -
more than one engraver of songs. Needs to be more centralized. This issue
took about 1/3 more time than usual. Suggestions have been made for ways
to

streamline the process for the future. It may always take a little more

time.

Joanne - There have been a lot of difficult issues around it. We need to be
careful and evaluate it. Not saying it is not a good thing, but there have
been negative feelings about it. Some people have been upset about not
being

picked or upset about not submitting a song.

We may decide that we cannot do another all-songs issue by next winter
because we need the time to evaluate it after it comes out. Suggestion for a
small committee to evaluate the all-songs issue. This affects Nancy’s job
via a winter issue. Propose that Nancy do the winter issue. Let’s revisit

this issue in June. Agreed to table to the June meeting.

Suggestion that we email the general membership asking for feedback on
the

all-songs issue sent to the PIO! advisory committee. Tom will send the
letters to non-email members.

CD duplication - suggestion to do small batches on order rather than
spending

a lot of money to do extras. The CD is not a line item in the budget so they
should pay for themselves. This decision should be made by the PIO!
committee.

XI. Gathering 2002

A. Report from Scott - Boston AEYC wants CMN to have a table to distribute
flyers and info about the gathering. There will also be a sing-in for CMN
members. Scott will send out a flyer.

Scott B.- we need to be careful about how CMN is represented. Make sure it
is well organized and high-quality. Also, no major promotion of CD’s. A
group of people will come up with some guidelines. Sue R. and Barb W. will
work on guidelines.

The gathering is coming along - 12-13 people have agreed to help out. Beth

B. will do workshops, Tina Stone will be involved in a big way. Still need a
publicity person. Suggestion to break down the task. Caroline will send
info about publicity to Scott. Suggestion to use a previous flyer as a
template. Get flyer for BAEYC. Publicity should be linked to getting new
members.

B. Communications with Board - Barbara W. is the liason to the Board. The
Gathering Chair needs to attend a portion of the Board meeting on Fri.
before

the gathering to make sure there is good communication.

C. Incorporating feedback from Gathering - Gathering chair should delegate
as

much as possible to new people. This builds leadership and allows for less
Board presence. Round Robin - we tend to sing with our friends. We should
try to ask newer people to join with us. The opening and closing places are
also good for prominent regional flavor.

Opening - has guidelines - includes welcoming, setting up a buddy program
for

new people. Scott will find someone to organize opening, but can consult
with Board if needed. Generally we will look to the Gathering Chair to
decide about opening and closing. Caroline will send guidelines to Ruth to
review.

Suggestion for a bonfire Friday night after Round Robin.

D. Keynote besides Magic Penny - if we do this we need to make sure it is
framed in a way that seems relevent to gathering members.

E. Magic Penny - housing is not ideal, but Scott will check on spaces.

Phil’s report. Pete has agreed to talk to Arlo. Phil will write letter to

Arlo asking if he would accept Magic Penny Award for his father - Woody
Guthrie.

Alternate suggestion - John Langstaff - He wrote children’s books and songs.
Well known in the children’s education realm. Sally will relay this to Phil.

F. Fundraising at the gathering - Tom made a decision at the gathering not to

do the 50/50 raffle. We ended up with just a shoebox. How should decisions
be made during the gathering? What is the decision-making process that the
board needs to have at the gathering. This should be discussed in June.

Ruth - has done a lot of fundraising over the years and feels passionate
about it. It is hard to let go.

Sally - every gathering we need to have some fundraising piece, but not to
overdo it.

The rest of this discussion is tabled until June.

General discussion about the role of the board, cliques, email list etc.
XIl. Discussion of Website - Peace Page decisions
Songs to be included on website

Ultimately, we can consider longterm to have either a nearly limitless
amount of audio on our website. Now, we are constricted by virtue of the
Dodge Grant to only put a small number of songs.

BTilsen suggested that the Website Advisory Group be able to pick a number
of

songs by themselves (7-8 songs) for the purposes of the Dodge Grant
instead
of having a song selection process similar to the PIO! All songs issue.

Ruth suggested that members be the only ones whose songs can appear on
the

website. Tom disagreed. He suggested that the Dodge Grant’s purpose was
not

to limit our resource page to CMN members only.

It was decided by vote

to allow the Web Advisory Committee to use their discretion in picking songs
from members or non-members. Dave Trehan, Scott, Phil, Caroline, Carl,
Barb.

Long range plans will be discussed in June.

Workshop idea: brainstorming ideas for web possibilities.

Sponsorship ideas for gathering: Contact Oasis, sponsorship in exchange for
advertising- Sally.

Recommend some kind of buddy system for next gathering.

Executive director ideas. Ruth recommends that we aim for a new ED in the
next year or two. Caroline ends up taking up the slack. Our membership now
can’t support an ED financially.

Scott says ED could do some of the management that the president
shouldn't

need to deal with. Tom says maybe we need to accept that our threshold
may

be the size we are now. Sally suggests we not look at this now, form a task
force, come up with list of pros and cons and present at a separate meeting,
one day, one topic. Scott suggests a management consutant come to help

with
a 5-year plan.

Ruth emphasized the importance of finding a grant writer. Also seeking out
businesses, corporation to make connections with.

Scott suggests that we make what we do even better and it will increase our
membership, and then we can possibly then afford an ED.

Barbara reminds us to keep remembering the future.

The board agreed that we should call Bonnie and thank her for all she did
before-hand for the meeting. Scott was thanked for his supurb leadership.

Meeting convened at 4:05.

RAW MINUTES NOTES

CMN BOARD MEETING: JANUARY 4, 2003
Present: Sally Rogers, Barbara Wright, Bonnie Lockhart, Sue Ribaudo,
Caroline Presnell, Tom Pease, Barb Tilsen and Ruth on Sunday only

Check in and song
OFFICE REPORT
Caroline reported on her tasks, and costs

Trademark: we have a draft settlement letter and we've offered them $4000
that has been presented; they will use the name Kids Music Network. Since
there were only five board members present at the moment, we will finish
the

decisions about this later in the agenda.

One other issue that has come up is the Children's Miracle Network, and they
are being communicated with about how names, initials CMN and online
name

cmnonline.org is being used. Lisa is working on this and board members
thought there wasn?t a conflict with how we would fundraise or use CMN as
an

identifier.

Bookkeeper:

There are some issues with how promptly she pays people and makes
deposits,

but she does excellent bookkeeping work otherwise and very good financial
detail. She was really marvelous about preparing budget. She1s been talked
to about the issues people have had with her and she apologizes and
promises

to improve. Our check signers are: Meta, Barbara W. and Bonnie. We
discussed whether to separate the check deposits from her job, and exactly
what her duties are. Barbara is going to get duplicate bank statements
sent to her for financial oversight for deposits and expenditures. We also
will document any times that deposits or payments are late. This will be
the checks and balances in place for now; we will see how it has worked at
the June meeting.

Correction to board minutes in Oct.: Minutes say that Sue R. was reelected
and that was in error. It was Sally who was reelected.

The directory: is in the works. Long term looking at having this online,
will discuss this in June, possibly include it in future grantwriting.

BUDGET

Caroline presented the budget worksheet which includes 2002 budgeted
amounts, 2003 actual received or estimated to date, and 2003 projected.

Changes in figures: 03 fundraising for 2003 should be $2,000. Internally,
fundraising is our term for internal campaigns, i.e. what we ask our members
for. Donations are defined as individual contributions both from members or
nonmembers. Grants, etc. will be money given from foundations and other
external sources.

Donation income is set at $8000, we already have $3,000 secured.

Grants are projected at $5,000, we have $1,500 so far for 2003

The Gathering income comes from the food, LA subsidy and projected net of
$5,000 for 2003

Correction on Region Activities for 2003 should be $3,200

Peace Page Project 2003 doesn't include the InSchool project which the
Dodge grant was also submitted for; we're estimating it as $7000

Adjusted 2003 budget total is $101,562

Adjusted 2003 expense program needs to increase by $7000 also

Board meeting expenses need to be clarified

Website costs will need to be added into the 2003 budget if we do not get
the Dodge grant in March. $35/month for online services, and ninety dollars

per month for Carl's technical work.

Trademark settlement of $4000 needs to be added into the 2003 expense
budget

Gathering 03 budget is the minimum amount that needs to be paid, it?s
based
on 120 people

PIO 2002 is high because Susan K. was actually paid

Storage: we will cover full costs of $708 of storage costs for the PIO!
stuff that Caroline has to pay

On income page increase CD PIO sales by $210 to round it out to an even

$2000

Corrected figures:
projected 2003 income is $101,772
projected 2003 expense is $105,nine16

Projected 2003 income includes a projected amount of shortfall. the total
of income line items is actually $ninety thousand, five hundred twentyfive.
The net difference then is: $15,3ninetyone

We need to strategize how to come up with or cut fifteen thousand dollars.
The $4000 trademark cost is an unusual expense and it was decided before
to

take that out of stock sales.

Ideas for cutting:
$1300 for bookkeeping, $200 less
$500 for printing/copying, $300 less

These two changes in the budget are approved. Deficit is now
$14,8ninetyone

We will send Jan Graves a thank you for all the extra time she donates to
the graphic work for CMN

LUNCH BREAK
Brainstorm about income generation for 2003:

MERCHANDISE

Logo sales, new products and new marketing

every mailing include a tearoff order form, Caroline will do a new form for
that and that will begin immediately.

new ideas: picks, photocards, new postcards using photos from the
gathering.
No action now

Sales at regional gatherings, go through regional reps

action steps:

1. letters and phone calls to regional reps, if they want to do this they
will get a packet from Jean if she agrees, of merchandise

Sally will write the letter, Bonnie will ask Lisa to do the followup phone
calls to reps and she will call Jean about the idea

2. create inventory form

new idea: individual CMN members have items from our inventory they
commit
to selling, no action now

Seek new give a gig

boost this campaign on the regional level

action steps:

1. all current giveagig contributers will be contacted to see if we can use
their name in advertising new give a gig efforts on regional level, Sally
will email them and she will generate our list of contributers

2. Jenny will be asked to write regional reps asking them to solicit new
give a gig contributors at regional gatherings and will give them the list
of contributors to acknowledge and thank and use to help find new
contributers

Teacher Institute, Interlocken

Phil can be asked by Sue to call Interlocken and see what they can

offer us. Kim Wallach may be interested in being involved. Exec comm can
decide where to go with the info. Pursue or not

Sponsorships for gathering

We need a consise letter for potential sponsors. Include sponsor
amounts and benefits. 3 levels? banner, packet, PIO thanks, ad in PIO,
thank on web,

$500:

thanks in PIO and web site
link from web site

$1000:

promo in packet

quarter page add

$2000:

1/2 page add

banner

promo

Joanne Hammil could be asked to coordinate effort. Katherine Dines, Dave
Kinoin and others can be asked to look at a list, and add more ideas, and
contact corporations.

3Dear solicitor
We are asking you to help us get sponsorships for our gathering in LA

Here's a list of companies who may be likely to sponsor us. If you think of
another co. that is consistant with our mission and may be worth contaacting
, send us the name beforehand so that we don?t duplicate.

We have written the enclosed letter with different levels of sponsorship.
Our priority is for money, but if you have other offers, please contact Jo
with other ideas.

Generate list of corporate ideas: Bonnie has list, Caroline may have others
on an old list.

grants:

Bonnie has an idea for a contact; the Crane? foundation. funding PIO? She
will call them.

Caroline can ask New Leaf Distributors for another small grant.

partnerships:
... with an organization where for example PIO! would become part of their
membership package

Should we ask the list serve for money raising or cost cutting ideas??

We could also ask them to consider corporate membership.

Web Site Report

see Barb's report

Without the Dodge grant, expanding will happen more slowly, audio files etc.
Plans to add info about past gatherings.

Magic Penny info can be expanded for each recipient, including audio file.
Funding goes through March, then next grant may or may not come through.

Pass It On:

Joanie Calem should be acknowledged for her copy editing.

Sally suggested we interview John Anthony Scott, editor of Songs in the
Classroom.

Nancy Silbur can help us discuss PIO more thoroughly in June.

Songs editor still needed. Bon will call Kim Wallach for song choices.
Someone else may be needed to do the Finale. Elise Witt is another idea.

National Gathering:

Hotel contract is signed.

Barbara will contact Lisa about encouraging write ups of workshops to
include what type of workshop; presenter, participatory, song swap, kid
friendly...

The committe suggests using a list of well known people who will attend as
publicity. Hard to get them to commit. We could suggest that they
concentrate on Magic Penny recipient, and mention in press material some of
our members, with their permission.

Magic Penny:
The board approved the choice of the recipient: Suni Paz.

2004:
Jenny HK will send Barbara and Caroline more info about Appel Farm. They
will review and report to board.

SUNDAY

Barbara W. took three Woody Guthrie CD's from the gathering and sold them
at

the regional gathering. They would like to use the $45 to help someone from
the region go the LA Gathering. Board said yes, use your best judgement.

We sang Magic Penny.?
BOARD MAINTENANCE

Bonnie started describing how leadership has worked in our group. Our
current structure needs a president who ties up loose ends. We need to
agree how to restructure leadership so it is less pressure on one person.

For this meeting JT organized the logistics of the board meeting and this
was helpful.

Suggested we ask her to continue to do this, and that she receive agenda
items from individual board members and consult with exec committee
about

setting priorities and goals for the board meeting. Suggested that we
choose a chair at each board meeting for the next meeting.

The next board meeting was set for Friday and Saturday, June 13th and 14th
in Albany at Ruths house.

We discussed developing copresidents to share duties of president. Ruth
volunteered to be copresident with Sally. Sally will be the chair for the
next meeting.

We moved and passed the process described above of a chair who can be
any

board member working with JT to plan the agenda and prepare for a board
meeting.

Discussed process of exec committee. One function of president has been to
frame and followup o n decisions that are made in the exec committee. This
will remain a job of the copresidents; Bonnie will do this until June, and

then Sally will begin this function in June.

Discussed having the copresidents naturally divide areas of work between
them.

We looked at our current committee structure. Ongoing committees are
Regional Development, Fundraising, Income Generation, Board Operations,
Web

& Email List, PIO!, National Gathering, Financial Operations.

Board Elections Committee is part of Board Operations. Guidelines developed
at last meeting say that there will be three Board members and three regular
CMN members on the committee. Jenny and Tom are currently on it and Tom
will find a third board members.

Bonnie spoke with Suni Paz about whether she wanted to renew her term on
the

board which expired last November. Suni said no, but she would continue to
do translations and contacts for CMN with Spanish.

Bonnie raised adding new board member, we are out of compliance with our
bylaws because we don?t have a current member from Massachusetts where
we

are incorporated. We discussed whether we should add another board
member

now before the elections. It's been a year since a new member has been
added, and we decided to brainstorm MA members and what skills we need
in

new board members. Financial skills, writers, events coordinator,

fundraiser, publicist, marketing, developing consultant/tech resouces for
CMN and organizational skills. It was decided to call Scott Kepnes, Tina
Stone, Martha Leader and Joanne Tuller.

Tom presented materials that Jenny sent for the board election election:
letter to CMN members, Board Member description, and a candidate
questionaire.

Ruth suggested we change the first paragraph of the letter and Barb
suggested this revision:

3Previously, board members were elected by the CMN board. Names were
suggested and members were allowed to nominate themselves. The Board
voted

to approve a new member. The Board felt that changing this procedure to an
at large election process would better represent the democratic principles
for which this organization stands, and will allow each member to feel like

they have a say in the future of CMN.?
Everyone agreed.

On the Candidate Questionnaire:

Bonnie suggested a change in the first sentence change: Please include a
short bio of yourself focusing on skills and experience relevant to board
leadership.

REGIONAL ISSUES

The election can be an opportunity to build a more democratic and involved
membership. There needs to be consistent process in the regions too to
elect reps. Barbara suggested there be a consistent time that all regions
hold a an election either through the mail or at a gathering. Jenny and
Lisa will be asked to communicate with regional reps to get this organized
since were moving into an election process as an organization. We
discussed that ballots should be sent to Lisa and Jenny and their regions
will send to the other, so that there's an independent counter who tallies,
and that this should happen between now and the October gathering.
Everyone

agreed.

NEW BOARD MEMBER: Sally called Scott Kepnes, and Tina Stone and both
declined. She will call the other two in order.

MEMBERSHIP

Caroline presented a breakdown of CMN membership history. The total
membership figures in her attachment show what numbers are gift
memberships

that have renewed. The gift memberships make our membership numbers
fluctuate somewhat but the figures of ongoing members is a much steadier
number.

Discussion about what our goals are in bringing in new members.
Networking,

sharing resources, website, PIO!, new members will help our mission and our
work. Sally suggested we find out what other groups our members are
involved in and try to reach out to those groups through our membership,
and

Barb suggested doing this through the regions and the regional reps. Bonnie
suggested that we make the regional development be a bigger part of the
June

meeting. Barbara talked about how this has not been a big priority in our
agendas in the past.

Suggestions were made to have regional reps come to the board meeting in
October,

and have a portion of the afternoon meeting be on membership and regional
development, and to use the strategic planning model in this meeting. We
will revisit this in June and decide whether this will be part of the

October meeting. Sally suggested that we have an incentive program to
bring

new members. If you bring in one new member, you would get a ticket for a
drawing for a free one year membership. This would be a membership drive,
for each member that you get a ticket for a drawing. We discussed doing a
postcard mailing, a regular mailing, or doing it with the preregistration
materials, or to do this through the regional gatherings. The drawing would
take place at the gathering.

Ruth suggested putting info on the website 3campaigns? and have info on
giveagig, membership drive, etc.

We decided to do a separate membership mailing about the membership
drive

that would include a cover letter, a brochure that they have written their
names on in an added ?referred by? line so we can keep track of who should
go in the drawing. Well put additional membership forms as downloadable
from the web. Sally will write the letter and Tom will do the mailing.

It was agreed the goal is to get loo new memberships. The drawing will be
one of the strategies to reach this goal. Ruth suggested we look at ways to
bring more visibility to CMN through the Peace Resources page and to target
new members in LA and southern Calif. sinced the gathering will be there.
Barb reported there is more visibility on the Peace Resources page with the
national mailing that was done in December to peace organizations,
publications and musical groups. We are in the Teaching Tolerance teacher
packet and in the CD info on the new Teaching Tolerance CD 2Will You Be My
Friend?.

Ruth suggested that we hire a publicist to work on getting publicity,
interviews and articles about the Peace Resources page and the LA
gathering.

Developing an article which could be used in outreach mailings and
developing a media packet.

There is $1,000 of restricted fund for organizational development. Rather
than doing the copresidency, we discussed the idea of Ruth will focus on
managing this money to hire a publicist and focus on the PRP and the
gathering.

Action steps:

People should go to Ruth Harris? website, Music for Education and Linden
Tree websites to

Ruth will take on marketing, publicity and organizational relationships for
the CMN as a whole, coordinating with the Gathering publicist, Carrie
Higgins, and coordinating the work of the publicist that is hired with our
restricted Gardner Heil fund of $1,000. She will bring to the June meeting

a discussion of what other ideas we can do to get our music out and fill the
mission of CMN. The short term goal is to get media visibility and to get
articles in key publications to publicize the overall mission of CMN
particularly the Peace Resources page.

Here are the notes from the Jan. 03 board meeting about Jacki’s letter.

Re the “expert” workshop—

1. OK to have 1-2 per workshop session.

2. These should be identified in the listing as being more like
presentations. It would be good to have an system such as icons
(not necessarily “tracks”) to let people identify presentations, more
participatory, bilingual, and kid-friendly.

3. In identifying/sorting these out, ask Lisa to use not only the leaders’
own descriptions, but her own judgement about the person and
their work.

Re concerts using CMN’s name—
1. OK to do this.

Re using prominent CMN members’ names on publicity—

1. Focus publicity on Suni and Magic Penny.

2. OK to mention past MP recipients in publicity.

3. OK to use member names on publicity such as press releases (with
the person’s permission), but not on flyers.

This was not entirely enthusiastically embraced, but was dealt with in
the spirit of not getting in the way of the LA committee and deciding to
deal with any missteps if/after they occur. And, this is not necessarily
viewed as precedent-setting for future gatherings.

JANUARY 2003 BOARD MEETING TO-DO LIST
? = Not at meeting to agree to the job

Who will?—

e Ask the e-mail discussion group for volunteers to help with getting gathering
sponsors.

Ask the LA people for contacts for sponsorship.

Ask Fran Avni about Sesame Street connections for sponsorship.

Ask Katherine Dines to contact ASCAP for sponsorship.

Send the region logo merchandise promotion letter to reps.

Develop the logo merchandise inventory form to accompany region merchandise
packages.

Thank Joanie Calem for transcribing interviews.

Ask Joanne Tuller to do board logistics on an ongoing basis.

Put together the board prep timeline for/with JT.

Ask Jenny to contact reps to promote GiveAGig.

Ask Phil to support Ruth in developing marketing strategies.

All—
¢ Do some research to inform a later discussion of a CMN online store.

Elections Committee?—
e¢ Secure at least one new board member to start with the June board meeting,
trying especially for a Massachusetts resident.

Executive Committee—
¢ Based on information gathered by Phil or others, evaluate the feasibility of
holding a teacher institute at Interlocken.

Barb—

e¢ Think about adding a Web page to promote internal campaigns such as
GiveAGig/DonateADay.

e Be Ruth’s buddy for the marketing project.

Barbara—

e Arrange to receive duplicate monthly bank statements.

e¢ Monitor bank transactions; assess bookeeper work-flow efficiency.

e With Ruth, make donor solicitation calls.

e Write a letter to Jacki Breger explaining the board’s decisions on the questions
raised in her letter; will pass the draft past Caroline and Bonnie.

e With Caroline, give the board a summary about Appel Farm as a possible '04
gathering site.

¢ Call Lisa and Jenny about the new rep election procedure and ask Lisa to contact
reps.

1/03 To Do, p. 2

Bonnie—

Monitor any problems with bookkeeper.

Call Jean Schwartz about the proposed logo merchandise promotion in regions.
(See section 4f)

Ask Lisa to make followup calls to reps re the logo merchandise promotion after
they've received the letter from the board.

Retrieve the file list of potential gathering sponsors to add to the letter to
volunteers.

Begin work on a grant proposal to an organization with which she has a
connection.

Ask Lisa to make followup calls to reps about the logo merchandise promotion.
Continue the search for a new songs editor (or selector and chief engraver).
Until June, function as the discussion mover and decision identifier for the
Executive Committee.

Get the list of potential sponsors on file to the person doing the mailing to
volunteers.

Caroline—

Monitor any problems with bookkeeper.

Send Barbara batch totals of checks sent for deposit.

With Jan, create a logo merchandise order form to include in each mass mailing
from the central office.

Approach New Leaf for a grant.

Send national gathering policy guides to everyone on the 2003 organizing
committee.

With Barbara, give the board a summary about Appel Farm as a possible '04
gathering site.

Jenny—

Write to regional reps asking them to solicit new Give A Gig contributors at
regional gatherings. Give reps the list of previous contributers.

(Board Election Committee) Make contacts from the list of potential Mass. board
members.

Get info on Appel Farm to Barbara and Caroline.

Lisa—

? Call regional reps to explain the new rep election procedure and get them
started on it.

Phil—

? Call Interlocken to investigate the feasibility of a teacher institute there: what
of things we need are in place or available? Report to Sue. (See minutes section
4f)

? Put a message to the e-mail group asking for grant writers.

? With Sally, be in touch with the 03 gathering organizers about the process for

the Magic Penny award (Lisa G. mentioned as possible m.c.) and coordinate the

award program.

? Be Ruth’s buddy for the marketing project.

1/03 To Do, p. 3

Ruth—

¢ With Barbara, make donor solicitation calls.

e¢ Secure and resource a publicist to promote the LA gathering and the
organization.

¢ Begin to think about longer-term marketing approaches, report to June meeting.

e¢ Host the June meeting.

Sally—

¢ Contact all current Give A Gig contributers to ask permission to use their names
on region promotions.

e Write a letter to reps explaining the logo merchandise promotion in regions.
(See section 4f)

e Finish the letter drafted at the meeting to go to potential volunteers who will
solicit gathering sponsors, and will send it to Bonnie.

e Write a letter to members for the membership campaign. (Cont.)

e With Phil, be in touch with the 03 gathering organizers about the process for the
Magic Penny award (Lisa G. mentioned as possible m.c.) and coordinate the
award program.

¢ Chair the June board meeting.

e After June, begin functioning as the discussion mover and decision identifier for
the Executive Committee.

¢ Continue contacts from list to secure a Mass. board member.

Sue—

e¢ Ask Joanne Hammil to coordinate the list of potential gathering sponsors with
volunteers who are to make the calls.

e Ask Phil to call Interlocken re a teacher institute; relay the information to the
Executive Committee.

e Ask Phil to put a message to the e-mail group asking for grant writers.

Tom—
¢ Do the all-member mailing for the membership campaign.
e Find another board member to replace Sally on the Board Election Committee.

CMN Board Minutes
January 10, 2004

Attendance: Sally, Ruth, Bonnie, Barb T., Sue, Caroline, Phil (Sat. only),
Jenny, Barb W. (late Sat. and Sun)

Phil: Timekeeper
Jenny: Notetaker
Barb: To-do

|. Central Office (Caroline)
a) Bookkeeper - Big task because of previous snafus. Christine Imhof had to
correct a lot of mistakes made by Meta. Caroline very happy with Chris. Send

her some CD's and thank-you.

b) Membership figures - We’ve lost 100 from 2 years ago.

c) State of Office - lots of filing to do. Directory came in under budget!
June - Caroline’s children will help her file CMN materials

d) Trademark - We have the rights to CMN!!!

e) Policy -Member invoices - acceptable on case-by-case basis - Caroline is
empowered to decide. Bookkeeper needs to check with Caroline.

Il. Finances (Caroline)
a) Report - 2003 Gathering - we didn’t lose money, but we didn’t gain as
much as usual. Due to cost and lack of publicity. 2002: expenses and income

were even, but we lost $ on equities due to the market. June - discuss
restricted funds of regions. 2003: Expected $1000 loss.

b) 2004 Budget draft - Projected income: $68,148 Expenses: $64,494
Approved.

c) Corporate Authorization Resolution passed for First Trade Union Bank.

Ill. Membership Development

GOAL - Increase membership by 100 for next year to 550

a) Discussions on-line - very positive because membership is taking
responsibility for this. Barb T. wanted a list moderator - Greta Peterson is
new list

moderator. Sally wanted help with grants - Kathy Torrey and Jackie Breger
offered. Kathy would revise boiler plate, Jackie would review grants. Phil
will send Sally the boiler plate grant.

Lots of suggestions for recruiting including more songswaps in regions.
-organize local swaps

-REP list serve

-have a CMN member from another place do a presentation

-hook up with local organizations

-integrating children

-gift membership fees

-raise membership fees?
-building coalitions

-be more present at conferences
-Do more teacher education
-target new “markets”

Action Steps:

Articles about CMN

Boiler plate descriptions of CMN by Phil, Barb T. will be sent to Pam.
Pam will write articles and send to Phil

Phil will review and send to Exec.

Exec. will approve

Pam will send final article to Jenny, Sally and Caroline

Conference Presence

Sally will write workshop description
Bonnie will write policy

Board will invite people to do this
Put in PIO! - online list

Member to Member outreach

Design flyer as a PDF file, design coupon for free non-member, press release
Organizers tool box put on website

Sally or Scott B. will write text

Jan will design

Exec will approve

Tom will send to reps

Perceptions of CMN - teacher/ed organization, folk music organization

Think outside the box

Sally will talk to Deb Block and Susan Hopkins about AFSC

Gathering workshops - include spoken word - other styles - post to online list
Ask Regional Reps to call or send a letter with personal note to expired
members.

Regional Rep Email list
Caroline will set up
Sue will be board liaison

LUNCH BREAK

GATHERING VERSUS CONFERENCE

Sally summarized communications on this issue and after brief discussion
Phil moved that we use the suggestion of combining the two words with
“Conference” in the main heading and “Gathering” in the subheading and

this was

approved

POLICY We will use this: “CMN National Conference: a Gathering for
Children’s Music” on material about upcoming national gatherings

NATIONAL GATHERING

CEU -- Sally is working on this and will coordinate with Jenny

Bonnie has course description developed for CA CEU process and will send
materials to Sally to work with

FUNDRAISING AT THE GATHERING:

PROGRAM BOOK AND SILENT AUCTION

These will be the two main forms of fundraising for the gathering

Jenny will contact David Perry about designing and printing program book,
Jenny will find someone to do sales for it.

Program book can include: regular registration packet materials plus busines
s ads, ads from members and well wisher greetings from individuals

Silent Auction and Program Book contacts and solicitation need to be
coordinated

Major businesses that will be contacted are: Oasis, Taylor, cdbaby, and
Elderly Instruments

MUSICAL AT GATHERING

This is a piece on prejudice that Andrea Green Feigenbaum, CMN member
has

created, and is proposed to be in a Sat. afternoon presentation spot like the
Elder Panel was in 2003. This was approved.

CMN won't be involved in organizing any of this, except for the in-kind work
that Jenny is doing as coordinator of the gathering. The musical may happen
through a partnership between Appel Farm and a local school, may be
recruited

from other children Andrea is working with, but CMN will not be actively
involved in that.

CHILDREN AT THE GATHERING
We will have child care and a track of kid’s workshops. Also children will
be involved through the musical and through the Magic Penny ceremony.

OUTREACH

David H-K and Jonathon Sprout are working on outreach; they will create a
flyer that is targeted for teachers that people can use in outreach for
gathering

PUBLICITY
David Perry will do all publicity materials

Jerry Crabmeat Thompson will be the publicity chair, Barb T. will prepare the
press packet for him to use

TRANSPORTATION
Janet Sclaroff will coordinate transportation, and Dave Orleans will help.
He will also coordinate camp fire logistics Friday night

SOUND
Scott Bierko will coordinate sound

CATERER

Richard Shrack, Moonlight Catering, will do catering, he’s very good and has
lots of experience; CMN people will need to clear tables, but they will do
rest

GATHERING BUDGET

Based on 200 people, 150 overnight guests, 20 full weekend day guests, 30
Sat. only

Budget Jenny brought in needs to be adjusted in this way:

add $3200 expense for Caroline’s gathering-related time

subtract $1,000 Magic Penny which belongs in a general CMN budget, not
gathering

subtract $500 for special program which we won't give $$ to

Suggested: general conference cost includes $120 which is clear $$ CMN and

$105 for food/lodging; so total registration will be $225 for full weekend
Sat. only $120; Sun. only $75, full weekend without lodging $195

CHILDREN AND THE BUDGET: Kids coming for Sat. performance will not be
charged any registration, but will not be fed.

There will be a Bob Blue workshop on Sat. on the kid track for adults and
kids who want to sing Bob’s songs at the Magic Penny ceremony so the
performing

that day will be done by gathering attendees.

MAGIC PENNY

Phil will check in with Bob about what songs he would especially like to have
in his tribute; his personal care attendent/s will be able to come to the
gathering at no cost

DODGE GRANT

Phil and Jenny have spoken with Lisa Garrison strategizing about grant
money

for the gathering. Grant from Dodge would be submitted as part of the arts

docket due in March; Appel Farm and CMN would approach Dodge together
for money

for the gathering. If Phil and Jenny can get a paragraph to Lisa this
weekend, Lisa will get that to the head of Appel and arrange a meeting for
early Feb.

We discussed organizing a Friday all-day event at Appel Farm for K-6
teachers

based on the Teacher Institute idea modelled in our work with the Rowe Inst.
Sarah Pirtle will be asked to head this up.

FUNDRAISING AT THE GATHERING PART II

We will continue to do Give-a-Gig; Bonnie will create a template for a gig
flyer that she will give to Jan to do as a .pdf flyer for the organizer’s tool
box on the website

We brainstormed people to ask to coordinate Silent Auction and program
book

BOARD OPERATIONS

Bonnie will look what terms are now so that we can reorganize to have
elections every other year. We will have an election this year since we are
already

committed to that

Board Officers needed to be elected once again:
Sally Rogers was voted as President

Barbara Wright was voted as Treasurer

Michael Miller as voted as Clerk

Sue Ribaudo is going off the exec committee. Currently there is Sally,
Bonnie and Frank, and for the time being we will leave it at those three
people.

ADVISORY BOARD -- this will be on the June agenda;

ELECTION COMMITTEE

Kate Munger, Bruce O’Brien, Tom Pease are currently on the committee;
Jenny

and David H-K will continue on the committee but will be inactive this year
because of the gathering. We will ask Frank and two non-Board members to
join

the committee to organize the election this year. Jenny will ask Tom to
coordinate the election, she will give him the list that has been generated of
members who should be invited to run

Communication will happen through member-wide email with hard copy

mailed to
those who don’t have email

BOARD STRUCTURE: At future meetings we will look at the way we are
structured and how we can organize so that we can bring people outside
CMN with good

skills in grantwriting, etc. to work with us, as Advisory Board or in some
other form

HOW TO MAKE AND RECORD POLICY DECISIONS
Caroline and Susan Hopkins are collecting and recording policy decisions and

are organizing this into a a book; need to clarify what is policy and what is
procedure

POLICY: We will keep an electronic file of all policy and procedures

clarified to date that can be updated and refined as we go along. Susan will
be

asked to organize what she has by June.

ROWE INSTITUTE

The ‘04 weekend was presented to the Board for approval at a past board
meeting. Because of Sarah’s health, a new team was not organized to do this
second

weekend at Rowe, and previous CMN members involved in the Rowe
weekend will

do this weekend, Feb. 27th, 2004. CMN regions close to Rowe are going to be

mailed the program for the weekend at Rowe’s expense. Sarah has
submitted a
report about the past weekend and the coming one.

POLICY: A proposal for any event or institute needs to be presented to the
board for the approval. Caroline has the procedure written in her notes.

BREAK

‘05/'06 UPDATE:
Anna Stang is looking for a site somewhere between Chicago and Milwaukee.

For ‘06 gathering, Barbara has talked to Peter Baird and another two people
possibly doing this at the Univ. in Sacramento. Barbara has not been in touch

with them for a while and will check out where they’re at.

GIVE A GIG

Sue will be sending out a letter to all members in early Feb.

WEBSITE

a) Peace Resources Page - Barb will contact Kathy Torrey about getting a
grant to continue work on this.

b) Create Toolboxes - a place for PDF’s to give forms, links, resources to
further personal or organizational work. Barb is working on this. Wants a
songwriters toolbox and a members toolbox. Will report in May.

c) Outreach through website - look at website and revisit it at May.

Credit card - we need visa access. Bonnie will get info at the fucking bank.
If set-up is less than $350 and $25/month then Bonnie is authorized to do it.
d) Archive of email list - Barb T. is saving it all. Suggestion to put it on

a CD and save so that eventually people could create “CMN University.”

e) On-line chat room for board - most people not interested. Revisit in May.
f) Web store - Bonnie will research info with cdbaby.

PIO!

a) Online Issues - We need to think about PIO and the website as an
integrated whole.

On-line newsletter quarterly. Tabled to May.

E-PIO! - draw from previous PIO!’s and include an editorial about current
issues in children’s music. Need editor and would pay Jan and Carl to get it
up

on the web. Sally will communicate with members asking for a volunteer
editor.

b) New songs editor - Kim is not working out well. Suggestion - Joanie Calem
to do selection, liaison with songwriters, and communication with Nancy.
Judy Caplan Ginsburgh would do the engraving.

c) Magic Penny Interview - Bob Blue was in recently. Have a one-page article
about Bob with testimonial sidebars. The interview with Bob could be on the
website. Ask Jackson if he’ll write it.

d) Number of issues/year - stick with 2 print issues and 1 online.

e) All-Songs Issue -

Procedure - Communications that need to go to whole membership should be
sent

either just through the mail or to all email addresses with a hard copy sent
to those who do not have email.

Next meeting - May 22-23, 2004 at Barbara W.’s

Proposal: We will revisit ALL SONGS at each future meeting untill otherwise
decided. All Songs remains an internal product.

Above proposal passed.

Sally Ruth & Frank will discuss productions of mateirials (songbook, Cd??)
for external distribution & vcome to May mtg w/ information & propoasals.

Ill INCOME GENERAtion

A )give a gig letter will go out in Feb 2004. We forsee doing this annually
D)Year end donar letter goes out in Early Dec.

The third ask will be solicitqation for program book adds--sometime in JUne,
Ww

/ conf packet.

Vil REGIONS

E REgion rep job description : Jenny will ask Bruce, Gretta, Carrie. if they
will edit job description into one page

B) repetition of above

C)Leslie’s report read.

Procedure: Any regional communication to the region must be ccd to office.
Office mus be notified by rep 2months in advance of planned activity in the
region.

PROCEDURE: If region writes grant for regional project they must include at
least 10% admin costs to go to National CMN.

C & D) Pam will solicit regionlal reports in the fujture . Also she should

ask reps to meet membership goals . Sue will talk w/Pam about this. Sue will
suggest #’s based on current membership, our overall goal for 100 new
memevers,

and the percentage of membership each region has.

Some actions steps Sue will suggest: Coupon, each bring one for free to Reg
Gath.

Suggest members give a gift .

Offer an incentive for gift member renewal by

allowiinjg renewaL AT $30./yr

Il NAT GATH continued
PROPOSAL: Prices for progam book:

Ill INCOME COntinued.

Bonnie will solicit on list for someone to set up Ebay Glving Works.
finances

Due to cost and lack of publicity. 2002: expenses and income

were even, but we lost $ on equities due to the market. June - discuss
restricted funds of regions. 2003: Expected $1000 loss.

b) 2004 Budget draft - Projected income: $68,148 Expenses: $64,494
Approved.

c) Corporate Authorization Resolution passed for First Trade Union Bank.

CMN BOARD MEETING January 22-23, 2005
AGENDA

|- CENTRAL OFFICE REPORT

ll- FINANCES

A) 2004 Report

B) Credit Card Update

C) Brochure Reprint Update
D) 2005 Budget

Ill- NATIONAL GATHERING
A) 2005 CONFERENCE
1) Report on location
2) '05 Magic Penny
3) Fundraising at '05 gathering
4) Skip Jones’ tsunami aid proposal
B) ‘05 Silent Auction
C) '06 Site and Chair
D) Gathering Board Liaison

IV- BOARD OPERATIONS
A) Leadership
1) Election of officers
2) Name Executive Committee
3) Presidential succession
4) New board candidates
5) Second rep on board
B) Advisory Board Update
C) Board Development
D) May Board Meeting
E) Further Honoring of Andi Stone?

V- Pass It On!
A) All-songs Issue
B) General Report

VI- INCOME GENERATION
A) Give A Gig Update

B) Grant Proposals

C) Fund Raising Mailings
D) New Ideas

VIl- REGIONS
A) State of the Regions
B) Items from Reps Meeting at 2004 Conference

VIll- WEB SITE

A) E-mail Group

B) Web Site Traffic

C) New and Current Projects

D) Member-only Section of Site

E) Web Rings

F) CD Baby Affiliate Program

G) Amazon Associates Program

H) Online Services Coordinator/Web Site Manager

IX- MEMBERSHIP DEVELOPMENT

A) Membership Count

B) Corporate Members
1) Finalize corporate membership letter
2) Put C.M. letter in the Web site Tool Box or send out to e-list?
3) Strategies for using the C.M. letter

C) Marketing /Publicity Efforts

D) Other Membership Strategies

X- ORGANIZATION DEVELOPMENT
A) Community Meeting Report from10/04
B) 5-Year Plan

CMN OFFICE REPORT 1/22/05

Summary of Caroline’s Time/Tasks 2004

Task Cost %
Hours Total
Totals Year
Hours
Members 146.3 $2,194.50 11%
Administrative 408.4 $6,126.00 30%
Office 143.3 $2,149.50 11%
Region 28.5 $427.50 2%
s
Total Ofc Mgt & 726.5 $10,897.5 54%
Admin 0
Nat Gathering, all yrs. 251.2 $3,768.00 19%
PIO!, all issues 97.7 $1,465.50 7%
Internet--Web 61.3 $919.50 5%
Internet--E-mail 29.2 $438.00 2%
Groups
Board 143.4 $2,151.00 11%
Stock Acct 0 $0.00 0%
Outreach/Mktg 2.3 $34.50 -1%
04-05 Directory Supp 15.3 $229.50 1%
Online 0.6 $9.00 -1%
Directory
Magic Penny 4.7 $70.50 -1%
Fund Raising 2:7 $40.50 -1%
Grant 177 $265.50 1%
Prep
Teacher 0.9 $13.50 -1%
Institute
Total Special 627.0 $9,405.00 46%
Projects
Totals 1353.5 $20,302.5 100%
0
Included
above:
Tax Resourcing (Adm) 3.8 $57.00
Policy/Proc List (Adm) 16.3 $244.50
e-PIO! (Web) 6.1 $91.50
CMN CD (Adm) 5.6 $84.00

(No 03

gathering)
04 Gathering 215.2 $3,228.00
05 Gathering 35.1 $526.50

Note: 6/04 billed for $600 bonus pay per board

FINANCIAL REPORT 1/05 [1/05 Attachment #2)
The Children’s Music Network
Profit & Loss January through December 2004

Jan - Dec 04
INCOME
02 Fundraising (Internal, solicited) 100.00
03 Fundraising 11,043.00
03 FR-GAG 7,945.00
03 FR- Ltr 2,098.00
03-Fundraising Calls 1,000.00
04 Fundraising 2,772.00
04-05 GAG 1,000.00
04 Silent Auction 1,472.00
Boomwhacker Sales 300.00
Dividends 50.50
Donation Income 4,022.50
Donations, General 3,234.00
Gathering Scholarship 729.50
Membership 59.00
Scholarship Fund
Interest 138.88
Logo Merchandise Sales 240.00
Membership Dues 16,084.00
Mem Inc, Other (Gift, Reg $5, Pre) 4,400.00
Miscellaneous Income 14.50
National Gathering 29,121.25
Income
PIO! Sales (Iss, CDs, Ads) 1,076.00
Region Activities 1,995.00
Replacement of lost check 65.00

TOTAL INCOME 71,122.6
3

Financial Report, p. 2

EXPENSE

Bank Service Charges 147.17
Board Expenses 3,601.41
Bookkeeping Services 2,058.00
Directory 04-05 196.50
Supplement
03 Directory Expenses 1,080.00
Directory Online 9.00
Fundraising Expenses 301.28
Funds Transfer 1,000.00
Grant Prep - Prof Serv - 265.50
cP
Graphic Design, Misc. 5.00
Insurance 371.00
Internet 2,363.00

E-Mail Group 435.00

e-PlO! 85.50

Servers 582.00

Web site 1,260.50
Legal Expenses 75.00
Logo Merch Distribution 52.11
Magic Penny 04 449.50
Miscellaneous 15.00
National Gathering 04 19,514.96
National Gathering 05 330.00
Office Supplies 368.32
Outreach/Marketing 112.81
Peace Page - Web Site 90.00
PIO! Expenses 10,641.38
Postage 1,106.70
Printing/Copying 63.20
Professional Services, Gen - CP 11,857.50
Region Activities Expense 1,245.89
Storage 786.00
Boomwhacker Purchase 225.00
Telephone 1,081.55

TOTAL EXPENSE 59,412.7

8
NET INCOME 11,709.8
5

Financial Report, p. 3

The Children’s Music Network

Balance Sheet

As of December 31, 2004

Dec 31,
04
ASSET
Ss
Current Assets
Checking/Savings
Wells Fargo Checking 22,056.60
Wells Fargo Money 14,136.35
Market
Total Checking/Savings 36,192.95
Other Current Assets
Stock Account - 19,039.95
Wachovia
Transfer Account 500.00
Total Other Current 19,539.95
Assets
Total Current Assets 55,732.90
Other Assets
Unrealized Gains/Losses -3,683.16
Total Other Assets -3,683.16
TOTAL ASSETS 52,049.7
4
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable -65.00
Total Accounts -65.00
Payable
Total Current Liabilities -65.00
Total Liabilities -65.00
Equity
Net Worth - Retained 40,120.09
Earnings
Opening Bal Equity 284.80
Net Income

11,709.85

Total Equity

TOTAL LIABILITIES &

EQUITY
Financial Report, p. 4

52,114.74

52,049.7
4

The Children's Music Network

GRANTS
Gardner-Heil Donation
Peace Page Project

FUNDS
Children's Music Day (in NYM
balance)
National Gathering
Scholarship Fund
Growth Fund
Membership Scholarship
Fund
Gift Membership Fund
TOTAL GRANTS AND FUNDS

REGION BALANCES
Canada
Mid-Atlantic
Midwest
New England
Northern California

* NY Metro
Southeast
Southern California
Pacific Northwest
Great Lakes

Total Regions

* Duplicated Funds (NYM)
PREPAID MEMBERSHIP

GRAND TOTAL RESTRICTED
FUNDS

Restricted Funds
December 2004

FUNDS
AVAILABLE
12/01/04

PERIOD INCOME

400.00
176.44

1,024.52
1,151.88

6,250.00
2,300.70

595.00

11,898.54 500.00

445.00
500.00
1,000.00
1,000.00
1,000.00
2,024.52
500.00
1,000.00
249.69
502.19
8,221.40

5.00

10.00
15.00

(1,024.52)
2,150.00 230.00

21,245.42 245.00

PERIOD FUNDS
EXPENSES AVAILABLE
12/31/04
400.00
176.44 * 0.00

* Fund closed 12/31/04

1,024.52
1,151.88

6,250.00
2,300.70

595.00

176.44 11,722.10

450.00
500.00

1,000.00

1,000.00

1,000.00

2,024.52

500.00

1,000.00

249.69

512.19

0.00 8,236.40
(1,024.52)
2,380.00

176.44 21,313.98


Financial Report, p. 5

2004 NATIONAL CONFERENCE
PROFIT & LOSS, ALL YEARS

(1/05)
INCOME Actual
Projected
Registration 35,050 27,346
fees
Sales tables 300 300
Vendor fees 300 0
Program book 200 585
Donation 0 10
TOTAL 35,850 28,24
INCOME 1
EXPENSES
Lodging & 9,780 7,492
Linens
Food 9,000 6,953
Other site expenses 100 0
Prof--CP 3,200 3,424
Shuttle 100 0
Child care 250 414
Postage 1,000 558
Printing/ 1,000 888
copying
Telephone 150 28
Publicity 500 40
Supplies 200 164
Photos 150 60
Misc. 200 0
TOTAL EXPENSES 25,630 20,02
1
10,220 8,220
NET
* to pay 05

CMN NATIONAL CONFERENCE INCOME

Some later years include income and expenses from all years, not just
the year of the conference

Year Net Where
1998 $2,587 NYC

1999
2000
2001
2002
2003

2004

$2,851
$6,688
$3,713
$8,445
$1,055

$8,220

Pet CA
War NY
Pet CA
NH
LA.

NJ

Doesn't inc. amt. trans fr. SC
region fund

THE CHILDREN'S MUSIC NETWORK 2005 BUDGET

INCOME EXPENSES
05 Fundraising (Internal 10,500 Bank Service Charges 150
solicited)
04-05 GAG 5,500 Board Expenses 3,600
FRLtr(2) 4,000 Bookkeeping Services 1,625
Sil Auc 1,000 04-05 Directory Supplement 696
Dividends 50 __— Directory Printouts 250
Donation Income (Sol. & 14,000 ‘Fundraising Expenses 350
unsolicit.)
Grants QO Grant Developer Fee 5,000
(External)
Interest 150 Graphic Design Misc 50
Logo Merch Sales 1,456 ‘Insurance 375
Membership Income 19,000 Internet Services 4,915
Misc Income 50 Web 1,500
Nat Gath 04 Income 30 EMGs 435
Nat Gath 05 Income 30,000 ISP 700
PIO!/Directory Sales, 1,075 e-PIO! 04 210
Ads
PIO! CDs Sales 135 e-PIO! 05 300
Region 2,000 Directory 1,770
Activities
Teacher 1,000 Legal Fees & Misc Exp 75
Institute
Logo Merchandise 100
Total Income 79,44 Magic Penny 04 170
6
Magic Penny 05 750
Income Over 383 National Conference 04 60
Expenses
National Conference 05 23,000
National Conference 06 225
Office Supplies 700
Outreach/Marketing 200
PIO! Production & Distribution 7,635
PIO! Editor 3,000
PIO! CD 0
Postage 2,000
Printing/Copying 100
Professional Services - CP 11,350

Prof. Serv.-CP Raise 4,134

Region Activities Expense
Stock Account

Storage

Teacher Institute Expense
Telephone

Temp Staff

Brochure Reprint

Total Expenses

REPORT ON REGIONS

Board Meeting 1/05

ELECTIONS & LEADERSHIP
Seven of the ten regions held rep elections in 2004. The three that did not are
Canada, Southeast, and Southern California.

S. Cal. is now in the process of sending out a mail ballot with Linda Johnson as the
only candidate.

Kari Thomas Kovick is interested in leadership in the Southeast region, but doesn’t
want to take on the full responsibilities at once. For now, she will act as an
unofficial assistant to Rachel, who will help her learn rep duties. If all goes well,
Kari will stand for election by fall this year.

The Canada situation is more problematic. Kathy Reid-Naiman only took on the
post in the first place because there was no other qualified member in the region
when Sandy Byer quit. Kathy has never had the time and energy to organize in the
region, doesn’t foresee that she will, so would like to be relieved of the position.
They now have only 6 members, below the minimum 10 required for a region by
the bylaws. Although there have been members from other sections of the
country, the active cluster has always been around Toronto. Now Kathy, Sandy
Byer, and Ken Whiteley are the only paid-up members in the Toronto area. The
other region members are Liz Benjamin in Ottawa (200 mi.? from Toronto), Ros
Schwartz in Kingston (120 mi.? from Toronto, just across from Watertown, N.Y.),
and Sandy Greenberg in Halifax (400-500 mi.? from Toronto).

REGION DEVELOPMENT
Frank Hernandez has been in conversation with Ted Warmbrand about a potential
Sonoran region, but no action has been taken to date.

nformation from Pam Donkin, organized by C. Presnell

JANUARY 2005 WEBSITE REPORT

1/05 Attachment #5

From Barb Tilsen

1. EMAIL GROUP:
TEAM: Coordinator: Barb; List Moderator: Greta Pedersen; List Tech: Caroline
PARTICIPATION: we now have 183 people participating in the members email
group. That's about 40% of our members.

2. WEBSITE TRAFFIC:
Report from Carl:
During the last four months of 2004 (Sept-Dec), each day on the average:
the home page was viewed 118 times
a peace category/search of the peace resource list was viewed 25 times
a peace resource (detail) was viewed 51 times
a toolkit page was viewed 13 times
the Magic Penny page was viewed 12 times
a lead sheet was viewed 7 times
the About CMN page was viewed 7 times
the Events page was viewed 4.6 times

42 came to the site via Google

22 came to the site via childrensmusic.org

18 came to the site via
http://falcon.jmu.edu./~ramseyil/songs.htm

13 came to the site via yahoo.com

8 came to the site via msn.com

Comparing this with the last time we pulled Web statistics (April-May 2004):
the home page was viewed 107 times
a peace category/search of the peace resource list was
viewed 30 times
a peace resource (detail) was viewed 55 times
a toolkit page was viewed 13 times
the Magic Penny page was viewed 11 times
a lead sheet was viewed 7 times
the About CMN page was viewed 7 times
the Events page was viewed 4 times

42 came to the site via Google

23 came to the site via childrensmusic.org
15 came to the site via msn.com

15 came to the site via yahoo.com

1/05 Online Services Report, p. 2

Among the top pages, there's a 10% increase in views of the home page, and in the
use of the peace resources. Activity on the rest of the site is about the same. As
before, it's not possible to accurately determine how many individual people looked at
the site—just the total number of times someone looked at a particular page.

—Carl

3. NEW AND CURRENT PROJECTS
e-PIO!
2004 issue is up on website (went up in early Dec.). We have set up a Reader’s
Response section and have one entry there from Joanie Calem.

Pass It On!
Re-organized page so that there is a clearer archive of online articles in addition
to new e-P/O!

PIO! song database:
Searchable database of song titles, author, issue #, page # and up to six
themes per song (sample is on test site www.cmnonline.org/test)

Work group: Bob Blue, Joanne Hammil, Joanie Calem, Bonnie Lockhart, Bruce
O’Brien, Nancy Silber, Barb Tilsen

CMN Member Media List:

To be included on Links Page; list of radio, and cable programs done by CMN
members with info, contacts, links

Work group: Susan Salidor, Jeff Brown, Monty Harper, PJ Swift, Barb Tilsen

Educator's Tool Kit:

Website links for resources for educators

Work group: Terri Roben, Johnette Downing, Barbara Wright, Marie Hopper,
Barb Tilsen

Magic Penny Pages:
Work in progress to add songs for each recipient and standardize items on pages

Peace Resources

Working to get caught up on adding new songs; added back in
acknowledgement of Dodge grant

1/05 Online Services Report, p. 3

4. MEMBER-ONLY SECTION OF WEBSITE:
Carl, Caroline, and | are recommending that the member-only section of the
website be set up with a secure individual login and password for each CMN
member who wants to participate. When a member logs on, the member-only
web pages will appear in addition to the regular website pages people normally
see. In this way, people will have access to all parts of the website without
having to navigate back and forth between the public and member sections.
Logins will be people’s email addresses. Passwords will get generated
automatically and once used the member will have the option to change to a
password of their choice (just as many websites function). Caroline will enter
people initially so the system recognizes them, but after that the access function
is all automated.

There are four possible items for the member-only section at this point:

¢ CMN Member Tool Kit

e¢ Regional Rep Tool Kit

e PIO! song database

¢ CMN Membership directory (There will be a menu for people to
update their address, phone, e-mail info directly to the listing.
Caroline gets notice of changes so she can update the members
database. Edits to descriptive info can be entered by members, but
will still have to go through Caroline for approval and posting to the
website.)

BUDGET AND TIMELINE

Carl will be able to complete this work by the end of February. He is estimating
8 hours to do the membership directory and 8 hours to do the login/password
design; 16 hours total at $30/hr = $480.

5. WEB RINGS
Idea proposed by Johnette, this was discussed at 2003 annual meeting website/
PIO! break-out group
CARL’S COMMENTS: Yes, it is very easy to set up a web ring on webring.com
site. As with other free web things, it'll track people's clicking habits and try to
put advertising up. My take on web rings is that they're an old idea that is past
its prime. It has been a long time since I've used one. In the era before search
engines, web rings were a good way of finding web sites that addressed a
particular subject. Now, all you have to do is google, and there are reliable
online directories/ link pages that address most everything. Why create a CMN
web ring, when we'll have a searchable directory on our site? —Carl

Are there benefits to organizing web rings for our members?
Project Coordinator: to do this, there needs to be a web ring coordinator who
will manage the ring on the web ring site

1/05 Online Services Report, p. 4

6. CD BABY AFFILIATE PROGRAM
CMN would list CMN member CDs that are carried by cdbaby.com with links to
those CDs on the CD Baby site. They track the people that click our links and
buy CDs. We get $1/CD sold. They keep track of every click, every sale, and
pay every month.

7. AMAZON ASSOCIATES PROGRAM
There are three types of links with Amazon.com that Johnette proposed we
consider: Direct Product Links, Search Box Links, and General Link to Amazon
Home Page.

Direct Product Links would give us the most income, and would involve having a
link to each item by a CMN member that is carried through Amazon. It is the
most complex to set up for us.

Search Box Links would give an Amazon Search Box on our website, and linking
on results would bring you into the Amazon website. They would track the trail
and we would get a percentage of sales made this way that originate on our
website.

General Link to Amazon Home Page would just bring someone to their site from
ours, Amazon would keep track of the trail and give us a small amount if a sale
happens.

1/05 Attachment #6

CMN COMMUNITY MEETING October 9, 2004

The participants divided into the following groups. At least one board member was in
each group. Outreach was the underlying theme for all groups:

Fund Raising

Web Site and Pass /t On!

Membership Development

Region Development

Open-ended Group

Gathering

MEMBERSHIP
Present: Billy, Terry, Frank, Josh and Caroline

Members were asked how they came to CMN

1) Josh, first-timer, received a flyer from SANDY P. and was very surprised that he had
never heard about CMN. Wants to go back to his school and share with all his co-
workers about CMN.Thinks it would be very beneficial to have a PDF CMN brochure on
the web site which could be E-MAILED or PRINTED to share with others.

2) Billy Grisack learned about CMN from TOM Pease. Said that a personal contact is
the biggest way to get people to learn about CMN. When you speak to group of
people such as teachers, artists, trades people, share CMN, promote it as a GREAT
RESOURCE.

Billy brings examples from the E-MAIL LIST to gigs and other meetings. He makes
transparencies and shares 3 examples with the people he’s speaking to. He
emphasizes the benefit that the E LIST is. "When you ask a question on the list you
receive 20 to 40 expert responses."

IDEA 1: Members insert a card in each of their new CDs inviting the consumer to
check out CMN ONLINE. Many BANDS already use this marketing technique in their
CDS. CMN would need to create a template which members could down load print and
use.

IDEA 2: Members add a blurb on their newsletters about CMN mentioning, e.g., the
last CMN CONFERENCE, the next CMN CONFERENCE, songs they learned and now use
from other CMN members, why they come to the NATIONAL CONFERENCE, people
they met at the CONFERENCE, why people who read their newsletter

should [missing text?] ;-every members of CMN. Maybe they could promote the
upcoming CMN NATIONAL CONFERENCE.

IDEA 3: Have an online contest. | don't know what kind, but maybe people could win
CDs that members would donate. Maybe have children submit something about their

Community Meeting 10/04, p. 2

favorite CMN artist. The CMN member would promote the Web site at concerts, and
more people would learn about us.

PIO!/WEB SITE DISCUSSION GROUP
Board Moderators: Barb Tilsen, Johnette Downing, with Nancy Silber

Participants: Marci Applebaum, Erin Kelly, Laurie Vela, Laura Cayer, Alvin McGovern,
Leslie Zak, Pete Seeger, Carol Passovoy, Marie Hooper, Bob Blue.

COMMENTS/IDEAS:
1) Web site links and web ring. Adding CMN logo and link on member Web sites.

2) Online issues of P/O! called E-P/O!.
3) The words "Members Resources" on the Web site are confusing.

4

Adding a "Topic Search" database on the site.
5) Funding for adding a database to site.

6) Leslie Zak volunteered to select and transcribe song ideas from the CMN e-mail list
for publication in PIO! and on the Web site.

7) Scanning P/O! issues for the Web site. Bob Blue offered supplying past issues of
PIO! to scan and include on Web site. Problem: P/O! is a member-only benefit.
Suggested solution including "member protected access codes."

8) Including a tracking number on the Web site for tracking traffic (number of hits).
9) Adding sound bites of member songs to the site.

10. Connecting the CMN community with more educators, outreach, and performers
through the site. Making the site more accessible and inviting to educators and
outreach organizations.

OPEN-ENDED GROUP

(Rather than being the choice of new members or first-timers, the open ended group
was populated entirely by long-time members, including two past board members and
others who have volunteered substantial time to CMN.) We went around the group
and voiced off-the-top concerns that might focus our discussion.

The issues raised were:

1) Why aren’t the people who should be joining us here?2) How can we dialogue
about values, especially when, in our swaps and sharing, someone brings in a song
that offends?

Community Meeting 10/04, p. 3

3) Why don’t we have some product that both embodies our values and mission and
provides an income? Could we produce an incredible, comprehensive songbook
similar to Rise Up Singing for children’s music? The energy of the discussion focused a
good deal on the production of such a songbook. Folks talked about how this product
could address the first concern, allowing us to put something in people’s hands (for a
reasonable price) that would speak volumes about who we are and what we do.

4) Why membership numbers remain small? Responses varied. One person said the
costs of membership and of gatherings is prohibitive for folks he talks to. Another
response indicated that it’s hard to explain to people just what we are.

NATIONAL GATHERING/CONFERENCE
IDEAS raised:

1) Invite children

2) Role of kids at gathering, policy in P/O!

3) Newcomers circle Friday 5-6 great idea

4) Buddies matching over email good

5) Put stickers on name tags Region

6) Put the sales table and silent auction auction closer to the action
7) Floating breakfast (?) bagels

8) Built-in nap time or free time

9) Singing at meals

10) Better access to scholarship info

11) Region could use $ to send people to national gathering

Summary of CMN 5-Year Plan from 2000

Long-term goals from 2000

1;

2.

3.

A paid editor for Pass It On! And an Executive Director, paid with benefits and a
paid gathering coordinator.

A committee system that is strong, functioning, vital and which produces
tangible results - new ideas and leaders to grow.

An organization with financial stability and an endowment.

Strengthening Membership

I.

2.

3:

4.

5.

6.

Coordinate materials for recruitment - complete brochure, distribute thematic
PIO!’s as outreach tools.

Coordinate activities for recruitment - create visibility through CMN concerts &
sponsored events.

Sustain and strengthen members - workshop facilitators invite co-facilitators, set
up buddy system for National gathering, regional reps have annual phone check-
in with members.

Build coalitions - presence at NCEA, NAEYC, gathering calendar announcements.
Define and boost regions - email list for Regional Reps, Spotlight on a Region -
encourage cross-regional events.

Develop the website - links to members, other organizations, resource
distribution, membership email list.

Leadership Development
1. Assess membership - do a survey every 3-5 years

2. Strengthen personal connections - do a phone tree for National and Regional
gatherings.
3. Look at alternative models for leadership and membership structure.
4. Activate membership in work groups - select 3 regional and 1 national project to
work on.
Fundraising
1. Develop projects/activities that generate funds - advertising in PIO!, packaging
workshops & training materials, an on-line store of products by CMN members,
consulting and developing model curricula.
2. Large donors/donations - solicit individuals, ask membership to donate potions
of proceeds from events.
3. Grants - identify foundations, grant writers, and develop “boilerplate” language
for proposals.
Cont.

2000 5-Year Plan Assessment, p. 2

What have we achieved by 2005?

Long-term goals from 2000

1. We have a paid PIO! Editor, but we have gone from 3 to 2 issues per year. We
do not have a paid E.D. or Gathering Coordinator.

2. We have a functioning committee structure for the board, however we need to
set up a structure for presidents. We now have elected board members, though
we need to refine the election process.

3. We continue to struggle with financial stability, however, we have remained
viable for the past 5 years.

Strengthening Membership

1. Coordinate materials for recruitment - We have completed and distributed the
brochure. People have also used the All-Songs PIO! for recruitment.

2. Coordinate activities for recruitment - Various regions have created visibility
through CMN concerts & sponsored events, however more could be done. The
board created guidelines for CMN events.

3. Sustain and strengthen members - We set up a buddy system for the National
gathering that has been very successful. This year we had a “newcomer’s”
circle. Regional reps vary in the amount of communication they have with
members. Our numbers have stayed fairly steady.

4. Build coalitions - We have had a presence at NCEA, NAEYC, and other
organizations, though not consistently. We have had gathering calendar
announcements. We have built more of a relationship with Music Together.

5. Define and boost regions - We now have an email list for Regional Reps.
Spotlight on a Region was successful the first year, but has not been replicated.
We have improved communication with Regional Reps, but some regions are
stronger than others.

6. Develop the website - This has been extremely successful! The membership
email list has been a source of ongoing membership communication and
interest. The website includes links, resources, a tool kit, and news about CMN.

Leadership Development

1. Assess membership - do we want to do another survey?

2. Strengthen personal connections - We have not done a phone tree for National
and Regional gatherings, however, we have done more email contact.

3. Look at alternative models for leadership and membership structure - we
continue to explore alternative models including rotating president. We recently
changed the Regional Rep election process.

4. Activate membership in work groups - We have engaged the membership in
various activities - election committee, All-Songs, Peace Pages, National
Gatherings, etc. We need to continue to do this.

2000 5-Year Plan Assessment, p. 3

Fundraising

4. Develop projects/activities that generate funds - advertising in PIO!, packaging
workshops & training materials, an on-line store of products by CMN members,
consulting and developing model curricula. Most of these projects have not
been done - not for lack of trying, but for lack of funding. Do we still want to try
to do these?

5. Large donors/donations - We do solicit individuals through a fundraising letter
and through phone calls. We have instituted Give-A-Gig in which members
donate portions of proceeds from events. We did a small ad book at the
National Conference. We need to improve sponsorship from business.

6. Grants - We continue to identify foundations and grant writers. We have
developed “boilerplate” language for proposals. We have applied for many
grants and received a few.

Cont.

2000 5-Year Plan Assessment, p. 4
FINANCIAL STATUS

Date Total Assets Income minus Expenses
Dec 31, 2001 | $62, 629 $9,464

Dec 31, 2002 | $49, 346 -$13,567

Dec 31, 2003 | $40,405 -$9,072

Dec 31, 2004 | $52,050 $11,710

Comments:

These numbers come from financial reports attached to minutes. Caroline, with
help from our bookkeeper, prepared these figures, and in all cases there are more
complicated considerations (a $10,000 Grant from Dodge in 2001, incomplete figures
due to new bookkeeper hire, etc.) than these numbers show.

While we shouldn’t take these figures as absolutely accurate, they give us an
unmistakable trend.

Recommendations:
1. Find a board treasurer who, with help from Caroline and the bookkeeper, keeps
track of our financial picture, and can present a yearly report to guide our
decisions, and update our budget picture at each board meeting.

2. Create a balanced budget for 2005
3. Create long term plan and action steps to increase income.

MEMBERSHIP NUMBERS

Date | Total -Gift = Yearly gain or loss (incl | Exclude

Members gift) gift
2/00 | 612 -85=527
1/01 | 617 -55=562 +5 +35
1/02 | 541 -45=496 -76 -66
1/03 | 491 -24=467 -50 -29
1/04 | 462 -15=447 -29 -20
1/05 | 438 -18=419 -24 -28
Comments:

Again, the trend is clear!

Recommendation:

Think about what happened in those years. Was the gathering more successful
in some years as a recruitment tool? What strategies will retain members and bring in
new ones?

Note: Some figures on this page have been corrected or updated, so may vary from those distributed at the
meeting.

CMN Board Meeting, January 22-23, 2005 p. 4

CMN BOARD MEETING January 22-23, 2005
Albany, New York

Present: Board members Sally Rogers, Barbara Wright, Mara Sapon-Shevin,
Ruth Pelham, Bonnie Lockhart, Barb Tilsen, Terri Roben; National Coordinator
Caroline Presnell. Several members were absent due to the weather.

Note: Items are given in their order on the agenda regardless of the order in
which they were discussed.

I- CENTRAL OFFICE REPORT

After a round of personal check-ins, Caroline distributed a summary of her
task hours for 2004 (Attachment #1). She said that the 2004-2005 Directory
Supplement was mailed recently. She reported that Marielle Friedman, who
owes CMN $200 for hotel damage during the 2003 National Conference, left
a telephone message in October saying she would pay soon, but no payment
has been received to date. The board had previously agreed not to pursue
the matter any further, and now agreed that we would not accept a
membership renewal if it were submitted. Caroline was instructed to leave
the money contributed to a “bus fund” in the Conference Scholarship Fund,
earmarked specifically for outreach. It is permissible to use some for
transportation costs related to outreach.

ll- FINANCES

A) 2004 Report (See attachment #2)

Caroline was reminded to try to keep a record of in-kind contributions that
would be useful for grant applications.

B) Credit Card Update

Bonnie and Caroline reported that credit card service is now in place. The
option should be added to the member form on the Web site. Bonnie agreed
to research online payment systems such as PayPal.

C) Brochure Reprint Update
There has been no action on this.

D) 2005 Budget

Caroline presented a working budget draft with several items still to be
calculated. These were addressed at various points in the agenda. Bonnie is
to remind Barbara Wright to ask her brother for a donation. The board
decided to give Caroline and Chris Imhoff, the bookkeeper, raises, but did not
take time to calculate the amounts at the meeting; the Executive Committee

CMN Board Meeting, January 22-23, 2005 p. 5

will make proposals to the board later about these two and the project
developer, and the approved amounts will be incorporated into the budget
(Attachment #3).

Several board members made pledges of support for the development
projects. Sally will solicit absent board members for additional pledges to a
pool to use as seed money.

lll- NATIONAL GATHERING

A) 2005 CONFERENCE
1) Report on location Caroline reported that the site chosen is Lake
Lawn Resort in Delavan, Wisconsin, near the Wisconsin-Illinois border,
and the dates were September 30 to October 2. Later in the meeting,
we received the information that the time allowed between the end of
the conference and the beginning of Rosh Hashana was not sufficient
to meet some people’s needs, so Caroline was asked to work with
Anna Stange, the conference chair, to see if the dates could be
changed to October 21-23.

2) ’05 Magic Penny Sally reported on the candidates she and Phil
Hoose had identified. The board expressed a preference and Phil will
be asked to make the call. When the recipient is approved, Sally will
prepare information for the Magic Penny Web site page.

3) Fundraising at ’05 gathering In addition to logo merchandise
and the kick-off of the Give A Gig 05-06 round, it was suggested that
we might make a consignment arrangement for small tape recorders,
tapes, and batteries. We would find someone in the Wisconsin area to
organize the project and coordinate with the logo merchandise person
for the same sales space. Mara was to call a candidate.

4) Skip Jones’ tsunami aid proposal The group was reluctant to do
outside fund raising at the conference, particularly since it would
compete with fund raising for CMN. They decided to suggest that Skip
and other interested CMNers link with outside aid groups or contacts.
Ruth will ask her musician friend in Sri Lanka what children there need.
Bonnie will call Skip to ask him to coordinate the project and get in
touch with Ruth. He could put an appeal on the e-mail list, for
instance.

This discussion raised the larger question of what member-generated
projects the board can support, and how, without their becoming board
projects. One possibility named was having a display at the gathering.

CMN Board Meeting, January 22-23, 2005 p. 6

B) ’05 Silent Auction The group brainstormed a list of people who might
organize the auction. Sally will begin the calling.

C) ’06 Site and Chair No work has yet been done on this. Bonnie agreed
to investigate having it in Sacramento.

D) Gathering Board Liaison Jenny Heitler-Klevans was called during the
meeting and she agreed to be the liaison.

IV- BOARD OPERATIONS

A) Leadership
1) Election of officers The following officers were elected, prior
consent having been obtained from those not present: President, Sally
Rogers; Treasurer, Barbara Wright; Secretary, Phil Hoose; Clerk,
Michael Miller.

2) Name Executive Committee Sally Rogers, Bonnie Lockhart, and
Frank Hernandez were named to continue as the Executive Committee.

3) Presidential succession The board defined a working philosophy
for leadership:

The CMN board leads through a consensus model. A strong Executive
Committee supports the President, and together they form an
executive team that serves a decision-making function. The president
is a more or less equal member of the team. It is expected (and
hoped) that new board members will assume increasing levels of
leadership as they serve on the board.

e The first year of directors’ terms will be spent in familiarizing
themselves with board operations.

e The second year, the member will take responsibility for a project (a
segment of the work).

e The third year, the member may be asked to take a turn on the
Executive Committee. (The E.C. is seen as a rotating responsibility.)

When someone stands for election as director, they should be told that
the hope is to help them develop their leadership and move into
leadership consistent with their time, skills, and ability. This is a model
to work toward, but not an absolute obligation.

CMN Board Meeting, January 22-23, 2005 p. 7

4) New board candidates Tom Pease was called during the meeting
and agreed to serve as chair of the Board Elections Committee. Terri
agreed to serve on the committee, and Sally will call Jenny Heitler-
Klevans to ask her to serve. The group developed a list of possible
director candidates.

5) Second rep on board Some of the people on the possibles list
would fulfill this requirement.

B) Advisory Board Update

The Advisory Board Search Committee is Sally, Mara, Ruth, and Debbie
Block. Sally reported that they have come up with a long list of names, and
more were brainstormed at this meeting. The board defined the functions of
an advisory board as bringing CMN name recognition, professional advice,
and money. Any candidate may be invited to furnish any one or all of these.
The anticipated size is twelve to fifteen members. They will not be expected
to attend any meetings of the Board of Directors unless needed while
working on a project. The next steps are that the Search Committee will
select a preferred list and send it to the Executive Committee for approval
before beginning contacts.

C) Board Development
This topic was covered in the discussion of item IV-A-3.

D) May Board Meeting
Barbara Wright will host the meeting May 21-22. Sally will prepare the
agenda. Bonnie will put out the meeting notice to board members.

E) Further Honoring of Andi Stone?
The group decided that the in memoriam article in #49/#50 Pass /t On! is
sufficient.

V- PASS IT ON!

A) All-songs Issue

Frank Hernandez is unable to head up the project as he had anticipated
doing, and no one else has come forward, so the issue is on hold. This
information will be published in the next Pass /t On! (written by Sally) and to
the members e-mail group.

B) General Report
The winter-spring 2005 issue is late because the graphic designer has been
ill.

CMN Board Meeting, January 22-23, 2005 p. 8

VI- INCOME GENERATION

A) Give A Gig

Sue Ribaudo had sent the information that pledges for the 04-05 round total
$2,915 plus the promised matching gift. She will send out the member
reminder letter soon. The group decided to make the 05-06 round kick-off at
the 2005 National Conference more forceful and prominent. Sally will see if
we can have a special banner made to display at the conference.

B) Grant Proposals

There are currently no grant proposals in process. The board tried to define
what we want to fund. It was decided that the focus should be on marketing
CMN and the Web site to education, peace studies, and elementary
education departments; national music organizations; youth advocacy
groups; music teachers; and early childhood teachers. The goal will be
developing projects that increase income, increase membership, and
develop CMN leaders, under CMN values.

Two project modules we have partially developed are the environment
principle resources page for the Web site and a teacher institute using the
peace resources page of the Web site. Bonnie will talk with Lisa Garrison to
explore whether Lisa might either try to locate funding sources for these or
help us identify someone who could do that, and will keep in touch with the
Executive Committee as talks progress. There are two parts to the
development that might be coordinated by one or two people: (1) finding the
funding and (2) developing/administering the projects. Initial developer
consultant fees may come from our Growth Fund, but in order not to
diminish our net worth, the money should eventually be replaced out of the
$12,000 that is to be raised from donations and grants to support the
projects.

Bonnie will also talk with Phil Hoose about a children’s songbook project.
She and Ruth will summarize this project to discuss with the potential donors
Ruth will call.

C) Fund Raising Mailings

Mara will write the member solicitation letter soon. The mailing should go
out around May 1. Sally will write the letter for a second mailing to go out
around November 15. (See section VI-D.)

D) New Ideas

Sally has sent a letter to her relatives asking that they contribute to CMN in
lieu of gifts to her. She was asked to edit it for posting in the Web site tool
kit, and she said she will write a version as a second fund-raising letter for

CMN Board Meeting, January 22-23, 2005 p. 9

this year. Barbara W. and Ruth plan to make another try to contact previous
large-amount donors.

VII- REGIONS

A) State of the Regions (See Attachment #4.)

Although the Canada region membership is under the minimum ten required
to qualify as a region, the board decided to waive the requirement for the
time being and to see if new leadership can be found to work on
development. Caroline will notify Pam Donkin, the board region coordinator,
about the people identified to ask to get involved.

To clarify the bylaws amendment passed in October 2004 changing the term
of regional representatives from one year to two, the board stipulated that
the terms of reps in office in October 2004 were extended to two years (not
only reps elected October 2004 and after).

B) Items from Reps Meeting at 2004 Conference
There were no items to discuss, but the board agreed that reps meetings at
the conference are useful and should continue.

VIIl- WEB SITE (See Attachment #5 for the report, which contains details
not duplicated below.)

A) E-mail Group

(Report only; no action.)

B) Web Site Traffic
(Report only; no action)

C) New and Current Projects

It was decided to put the Dodge Foundation acknowledgement back on the
Peace Resources Page and to contact them again to recognize what their
grant money has achieved and explore ther future of the relationship. Phil
will consult with Barb on this. In discussing the Magic Penny Page and the
Pass It On! songs database, Barb gave the opinion that we are now the
holders of history and suggested that we give thought to what we want to do
about it. (More details are in the report.)

D) Members-only Section of Site
There was a consensus in favor of having a members-only section of the site
to be developed in the immediate future. When ready, it can be pre-tested

CMN Board Meeting, January 22-23, 2005 p. 10

by board members and the reps. The board will try to find more ways to
market it.

For now, at least, the Peace Resources Page should stay in the public
section. The decision on whether to make additional principle-based
resource pages public will be made if and when they are developed.

The online Members Directory should include all of the fields now in the
printed directory. Once up, we will no longer print a directory. Members
may purchase a paper copy (computer printout format) for $5.00. Caroline
will see that this option gets on the membership forms and the brochure.
Lapsed members will have a six-month grace period before being deleted
from the directory.

E) Web Rings
This item was tabled.

F) CD Baby Affiliate Program

This service would make it possible to have an online store to sell recordings.
The set-up will be that we will have a CD page on our Web site, and CMN
members wishing to participate in the program register with CD Baby
directly. CDB will have a marker on their site that tallies hits coming from
the CMN site. CMN will receive $1.00 from CDB for each sale, and the
member still receives full price for their CD. The program was approved.
Barb will ask Johnette to organize the affiliation, consulting with the
Executive Committee; to consult with Barb on the design of the Web page; to
work with the Web site technician to set it up; and to inform the
membership. The question was raised of how to include sales opportunities
for people with products other than CDs or those with CDs who don’t want to
affiliate with CD Baby. The decision was to add another section of the store
for them that would show names only, not product lists, with links. Barb will
ask Johnette to coordinate this part, too, and to do them in whatever order
seems best. The goal is to have both parts operating by the May board
meeting.

G) Amazon Associates Program
There was a preference for CD Baby, so this option will not be pursued.

H) Online Services Coordinator/Web Site Manager

Barb has announced that she would like to turn over the coordinator
responsibilities to someone else in order to take on tasks in other areas of
CMN work. She would continue to organize the Peace Resources Page. She
said that as the site becomes more complex, oversight requires more time

CMN Board Meeting, January 22-23, 2005 p. 11

and other resources, and is approaching the point at which it should become
a staff position. The group discussed the issues and possibilities at length,
including goals for the site. A summary of the discussion is on file in the
CMN office.

Barb gave her opinion that the site could go on for quite a while as is with
just the ongoing schedule, but eventually it will need further development
and planning. She thinks that the site manager need not be on the board,
but the services coordinator should be. She estimates that manager tasks
take about ten hours a month. Terri agreed to join the Web team for the
next two months to assess what it entails, and after that will consider
becoming the site manager. Barb will continue as the coordinator until a
successor is in place.

IX- MEMBERSHIP DEVELOPMENT

A) Membership Count

The current count is 438, continuing the downward trend since January 2002.
Caroline will ask Pam Donkin, board regions coordinator, to talk to reps about
ways to increase attendance at regional and national events and turn the
attendance into membership (e.g., each one bring one, join at the regional
activities).

B) Corporate Members
1) Finalize corporate membership letter With changes made at
the meeting, Bonnie will send the revised version to board members to
send out to prospects and follow up on.

2) Put C.M. letter in the Web site Tool Box or send out to e-list?
We will not do either of these.

3) Strategies for using the C.M. letter

Bonnie will ask Pam to coordinate a corporate member campaign:

e Solicit members to personally contact prospective corporate
members. Send the letter by e-mail attachment so the
recommender can customize and personalize it if wanted, and send
a brochure to include in the mailing. Remind the members to do
follow-up calls.

¢ Keep a master list of contacted prospects.

e¢ Keep a list of contact information about the organizations (names,
titles, phone, e-mail, postal address, and fax).

C) Marketing /Publicity Efforts
This item was not discussed.

CMN Board Meeting, January 22-23, 2005 p. 12

D) Other Membership Strategies
At a future meeting we will discuss whether to do another member
survey.

X- ORGANIZATION DEVELOPMENT
A) Community Meeting Report from 10/04 (Attachment #6)

B) 5-Year Plan
The group reviewed a summary of the 2000 five-year plan prepared by Jenny
Heitler-Klevans and Bonnie Lockhart (Attachment #7).

D) Other Membership strategies.
This item was not discussed.

The meeting ended with a song.

Minutes prepared by Caroline Presnell, with meeting notes taken by Mara Sapon-Shevin and
Sally Rogers.

These from Mara’s computer. Other file from Sally’s.

CMN BOARD MEETING NOTES January 22, 2005
Ruth Pelham's house in Albany

Present: Sally, Caroline, Barbara, Mara, Ruth, Bonnie, Barb Wright, Terri
Sick/Absent: Jenny, Nancy Silber, Phil, Tom, Frank, Pam

We began by checking in and catching up on our lives.
|. CENTRAL OFFICE REPORT (Caroline)

* Caroline passed around a report of the Central Office Report.

* We still don't have payment from the woman with the overflowing bathtub
at CMN 2003. We are letting it go and don't expect to get it.

* Miriam Sherman is going to be 90 and is asking people to donate to CMN in
place of gifts to her!!!

* The "Bus Fund" (ala Pete Seeger) got another contribution of 200 so now
we have 500. We are putting it into the general scholarship fund. We will also
put it into recruiting under-represented groups to the next gathering.

Il. FINANCES

A.2004 Report: (Caroline). We celebrated that the National Gathering made
money! Yay. We want to keep track of our in-kind contributions for use with
grant applications that ask for such information. Things are working out well
with the bookkeeper.

B.Credit Card Update (Bonnie and Caroline) We can now take credit cards ---
on the phone or in person (not on-line). We still want to figure out how to use
Play-Pal.

C.Brochure Reprint Update (Caroline). Didn't do it yet.

D.2005 Budget: Various changes were discussed and approved: money to
print brochures, various fund-raising efforts, adding money to stock account.
More discussion needed on teacher institute.

Ill. NATIONAL GATHERING

A.2005 Conference

1. Report on Location: It is Sept 30 * Oct. 2nd at Lakelawn Resort in Delavan
Wisconsin. One hour from Milwaukee, two hours from Chicago. Estimated
cost per member will be about 30.00 more than New Jersey. Cost depends on
what kind of room you get. You could do the whole thing for 307.00 * that
includes food. We have guaranteed a certain number of "Bed nights". This
includes TH and Sunday nights for those coming early and staying late. WE
have Jenny as the gathering liason.

2. '05 Magic Penny: Phil and Sally have talked. Pete Seeger is first choice.

Second choice is Rafi, who has been very supportive of the organization. He
would be a big draw and good for the group.

3. Fundraising at '05 Gathering: Brainstorm about who could do the silent
auction: Louise Pease, Fresia Raines, Susan Hopkiins, Joanne Tuller and
Sandy Sachs, Martha Leader. First choice is Louise, second is Joanne and
Sandy. Sally will call them. Idea to sell tape recorders, batteries and tapes for
people to record. Could we get these wholesale? Cheap? (Ask Billy to do
this). They will be sold in the sales' area. He could coordinate this with
Jeanne in the CMN products area.

Could we also ask for people to throw in donations who have taken lead
sheets.

4.Skip Jones: helping Tsunami victims. We aren't sure we want to do it at the
gathering in conflict with raising money for CMN. Ruth could maybe
coordinate this through Music Mobile. Ruth will talk to Lakshmi about making
this work. We will put Skip in touch with Ruth.

B. Silent Auction (see above)

C. '06 Site and Chair: If Peter Baird says yes to Sacramento, then we are a go
there. Bonnie will find out about this. Then we will brainstorm another
solution if we need to.

D. Gathering Board Liason: Jenny has agreed to do this.

IV. Pass It On!

A. We are waiting on the all-Songs issue. Frank is unable to do it. It will go
into the current issue that we're looking for someone to do it.

B. General Report: Doing fine except that it's late. Bonnie thinks we should
propose that Roz write up copyright stuff for PIO article.

VII. REGIONS

A. We decided that we are waiving our rules about requirements for numbers
of members, and propose to Roz Schwartz and Liz Benjamin that they run as
co-reps for Canada. Pam will be asked to call them.

We proposed that we extend the terms of the reps who were already in place
when the by-laws changed in '04. Reps in change at the time of by-laws
change will extend for another year (additional) .

B. Items from Reps. : We don't have any.
VIIL WEB SITE

A. E-mail group: we have 183 people participating in the members email
group. That's 40% of our membership.

B. Web Site Traffic: website is viewed average of 118 times/day.(see
attachment to minutes)

C. New and Current Projects:

* On line edition of PIO is now available. Check editorial section. Plan is to do
a 2005 version of this ---- articles, responses, etc.

* The data base of PIO songs will be searchable by 70 key words.

* CMN member media/radio/tv (people in our organization who are doing
shows). List will be a link on the webpage.

* Educators’ tool page: in process. Terri, Barbara W., Johnette., Mari Hopper
and Barb T. This will be a list of useful links for educators to go to.

* Magic Penny pages: Barb is trying to standardize what these look like for
each recipient.

* Peace resource pages: needs updating * Barb has songs to add here.

BIG DISCUSSION ABOUT WHAT WE WANT THE WEBSITE TO BE --- WHY IT
MATTERS --- HOW --- HOW TO DEVELOP IT, etc.

D. Members only site: What would go on what section?

PIO data base

Tool kits: CMN MEMBER TOOL KIT and REGIONAL REP took kit

Cmn membership directory(plus ability to update their information)
(The above four things would be in the members' section)

* Carl could convert the website to include a members only access site for
about 480 dollars (16 hours@$30 hr.).

We reached consensus that we DO want a members' only website.
We want to find more ways to market this so that more people use it and
value it.

E. WEB RING: Seems like no consensus here --- want to put energy
elsewhere. Seems to be not that important when we have links.

F. CD BABY: : allows us to have an on-line store to sell our CD's.. We need a
person to organize this and to work with Carl to put this on the web site. We
will ask Johnette to do this.

G. Amazon Associates Program: You're out!!!

H. Online Services Coordinator/Web Site Manager: (going to Board
Operations)

I. On-line directory: all the same fields as in the print one.Lapsed members
will be left on for sixth months. We will amend the website, the brochure and
the renewal form to request additional money for a hard copy of the
directory ($5).

BIG DISCUSSION ABOUT WHAT WE WANT THE WEBSITE TO BE --- WHY IT
MATTERS --- HOW --- HOW TO DEVELOP IT, etc.

IV. BOARD OPERATIONS

B.Advisory Board Update (Sally). Deb Block suggested a long list of people to
be on the Advisory Board. Committee is Sal, Mara, Ruth and Deb. What does
an advisory board do?

Name recognition

Professional advice

Money

We brainstormed a long list of people.

C. May Board Meeting will be in NYC at Barb Wright's house May 21,22 (Sat.
and Sun).

D. Further honoring of Andi Stone: We are done honoring her in any official
way.

V. INCOME GENERATION
A. Give a Gig Update: We will try to make a bigger announcement at the next
gathering. Sue R. will send out this letter now.

B. Grant Proposals: There are not currently any grants in process. WE
discussed two different threads: a project/product that we could seek funding
for; different populations that we haven't reached with the projects/products
we already have. Bonnie will talk to Lisa Garrison about either shopping
around our proposals, helping us find someone who will, or ?

C. FundRaising Mailings: Sally and | will write it today and we will mail it out

May 1st. Usually, our attention is that this letter will go out November 15th.

i.e., normally, two fundraising letters --- one Give a Gig (February) and one a
generic fundraising letter. Give a Gig will go out now; Sally and me May Ist;

and November *.. about making donations instead of holiday presents.

We had a big discussion of the timing/dates of the 2005 National Gathering.
Several people wrote on the CMN digest said that the timing wasn't good
because the gathering ends on Sunday and Rosh ha Shana starts on Monday
night. We are exploring changing the dates (again), fully cognizant of how
hard many many people worked both to find this date and place and to take
into account the Jewish holidays. Bonnie and Caroline talked to Anna about
the possibility of changing the dates to Oct. 21-23, if possible. In either case,
changing or keeping the dates, we will notify the CMN list.

V. Board Operations

A. Leadership

1). Election of officers: Bonnie proposed Sally as President, Barbara W. as
treasurer, Phil as secretary and Mike as Clerk. We agreed to keep them all.

2). Executive Committee: is Sal, Bonnie and Frank. We agreed to keep them
all.
3.) Presidential succession:

WE WANT LANGUAGE ABOUT BOARD PHILOSOPHY OF LEADERSHIP THAT
SOUNDS SOMETHING LIKE:

The CMN board leads through a consensus model. A strong Executive
Committee supports the President and together they form an executive team
that serves a decision-making function. It is expected (and hoped) that new
board members will assume increasing levels of leadership as they serve on
the board.

4). New board candidates: We hope that Terri and Tom will chair the board
member election committee. Jenny will be asked also. Sally already called
and asked Tom and will call Jenny also. We need to make sure we have
board reps on board: Greta Peterson, Scott Kepnes, Ros Schwartz, Liz
Benjamin, Martha Leader, Ellen Bowman, David Heitler-Klevins, Beth Bierko,
Andy Morse, Jackson Gilman, Sandy Pliskin, Bill Harley, Debby Bloch, Linda
Romberg, Monty Harper, Stuart Stotts, Elise Witt.

5.) Second board rep on board: some people on the list will fill that role.

MEETING NOTES CMN BOARD MEETING -January 21-23, 2005
From Sally Rogers

| CENTRAL OFFICE (Caroline) (15 min.)

«Directory supplement sent out last week

¢ Mariel Friedman has not paid her hotel debt. Her member ship expired has
been sent renewal notice. Ruth didn’t talk to MF. But this is enough notice.

¢ Miriam Sherman will be 90 March 26.
¢ Wants 50 packets for people to donate for CMN.
THANK YOU’s: Sue Rib. has been keeping up with it.

¢ Pete’s Bus Fund: up to $500 now.

*#*BA: Use it to put energy toward recruitment for next
gathering****(Chicago or Milwaukee. Lin Boyle(Make it a gathering agenda
item)

Il- FINANCES (45 min.)

A) 2004 Report (Caroline)

Gathering made $$!/!!

B) Credit Card Update : (Setting us up for credit purchases) (Bonnie)
Credit Card is set up and ready for gathering. OPTION ON DEC. RENEWALS.
HAS NOT YET BEEN USED. NOT ON-LINE YET.

Empower Johnnette to take info she found re: PayPal and come up with
ACTION STEPS>

***Bonnie will call johnnette to ask her to call MusicMobile to find out how
they did it.

C) Brochure Reprint Update (Caroline)

Not done yet, but will do it.

D) 2005 Budget: include 5 yr. plan ideas (see below)

Updated and OK'd
See appended budget sheet

eeeeBonnie: Remind BW tyo ask Brother for donation.
Sally will write Christmas FR letter asking folks to make donations
instead of presents.

Ill -NATIONAL GATHERING (95 min.)

A) 2005 CONFERENCE

1) Report on location (20 min.)

9/30-10/2 at Lake Lawn resort in Delevan, WI (1 hr. to Milwaukee, 2 to

Chicago)

Contract is signed, budget not done yet.

Cost per member is $30 more than Nj and $37 less than LA(Depending on
room choice)

$200 fee for CMN/person + $107+ ($307 includes all)
«Anna will be doing a lot of the work. What can each one of us board
members do for the gathering.

¢Get on Website with date ASAP.
2) ‘05 Magic Penny (Sally & Phil) (10 min.)
* Phil will call Raffi and ask. If not him, Pete

3) Fundraising at ‘05 gathering: (15 min.)

Sell tapes, batteries and tape recorders. Find local person to buy, transport
and return.

¢ Ask Mr. Billy to do it and to solicit donation of this stuff.

Mara will call Mr. Billy, ask him to coordinate with Jean Schwartz.

¢ Jean Schwartz will do CMN stuff
4) Skip Jones’ suggestion for aid to Tsunami victims (10)
¢ Not at gathering but as a member-run project.

B) Silent auction: Pat Shih available again? (10)

Find new organizer.

C) ‘06 site and chair (15)

* Have it at SAC State w/ Teacher Institute with Peter Baird. Susan Hopkins
happy to be ona team..

eeRHABONnNie will talk to Peter this month

Teacher Institute?
D) Gathering Liaison (15)
¢ Jenny will be board Liaison

IV- BOARD OPERATIONS (80 min.)

A)Leadership

1) Election of Officers

PHil revoted as sec. Sally as Pres. BW as Treas. Clerk is Michael Miller
2) Name Executive Committee

Sally, Frank, Bonnie,

3) Presidential Succession

Need to solve the website problem so Barb T can step on to exec.

4) New Board Candidates

Call Tom Pease to see if he will chair election committee. Terry R will serve
on committee. Ask Jenny to participate.

5) Second Rep on Board

B) Advisory Board Update (15 min. + 30 min. break out)

C) Board Development; Continue Discussion w/more action steps (30 min.)
D) May Board Meeting (10 min.)

E) Further honoring of Andi Stone? (10)

V- PIO! (Nancy) (15 min.) (Refer to advisory committee in Policy Book)
A)- ALL -Songs (15 min.)

Table it until we can find someone to take it on. (Frank has lost his access to
the recording studio.

##** SR: Put it on the list and PIO! that we need volunteers
B) General Report
Current issue late. But other wise all is well.

#&* Ask Ros to write PIO! article re: copyright from her list letter

VI -INCOME GENERATION (40 min.)

A) Give A Gig Update (10 min.)

B) Grant proposals: any irons in the fire? (10 min.)

Dodge follow-up

Developing the relationship with Dodge for the future.. Acknowledgement is
back on the web site. PHil, Lisa G., Barb T. and TERRY (AS WEBSITE
MANAGER) will continue conversation with Dodge. They will communicate
with the exec.

C) Fund raising mailings: Update from Sally & Mara (short discussion, Sally &
Mara need to talk in a breakout, possibly w/Bonnie as well) (10 min.)

D) New ideas (10 min. brainstorm)

#** Barb W. and Ruth will make DOnor Calls. We have $2400 in board
pledges already.

HH Sally will send letter to BOD list saying we raised $2400 in pledges at
meeting. Any more pledges?

Teacher Institutes as income generation?

Hiring a grant writer: Project Development; hire some one to shop around
the existing grant proposals we have

¢ Want to find ways for us to piggyback with other organization to devlop
these projects.

¢ Explore which type of project is more fundable. How do the different
proposals further our mission.

BRAINSTORM: if we had $25,000, what would we do with it?

¢ We have proposals for putting together new web site piece around a new
principal (song resource) (Has been submitted and refused by Sparkplug and
Morning star foundations.

Second was for teacher institutes and developing curriculum resources
based on Peace Resources page., Third: Rise Up Singing book for kids’ music.
¢ Bonnie: Not interestedin developing an institutional project unless it plugs
into an existing organization.

¢ Ruth Institute not just for teachers, but for trainers in such things as job
training, Americorps, character ed., gender equity, etc. Develop a training
model for people who would never go to a teacher Institute.

¢ Ruth: something for higher ed. folks, CMN provides basic materials for
them.. Apprentice/mentoring program with CMN.

¢ Crystal Olsen: Arts Integration at Sacramento State. Possible consultant.

¢ RUTH: Give memberships out to graduate students,. resource to people
who are studying in the field. (pease and justivce, classroom teachers).
Series of festivals of our kinds of themes.

¢Bonnie: GOAL: Income generated through projects that meet criteria of
furthering our mission, devioping members and increasing our financial
solvency. get grants to do this.

STEPS:

1) hire a grant writer who will research foundations and other funding
avenues.

2) in collaboration with the board will dvelop saleable grnats that will help us
develop these goals.

3) contact Lisa to see if she will take role of researching this grant, or be ona
committee that helps define that process, know what we want and go get it.

RUTH: To further the awareness of and access to music-based ed’! materials
related to the development teaching and fostering of peace, justice and
environmental ed for elementary, early childhood, collgege students,
teachers and others who work with children to include traingings and
institutes, and in-services to creation of material, public events, and web
site.

¢¢eBonnie will conatact Lisa G. to see if she cantake the next step. She will
also follow-up with Phil about the book.

Ruth and Bonnie will summarize this project and have it ready to share with
possible donors from phone calls.

VIl- REGIONS (PAM) (10 min.)
A) State of the Regions

Canada needs help to have enough members.

**Caroline will ask PAM:Propose that Ros Schwartz and Liz Benjamin run as
co-reps for Canada.
Board waives minimum members

*xe*Extend terms of reps who were in place when ‘04 by-laws changed for
one year.

*eKKFRANK: Call folks in his “region” to form the Sonoran Region

B) Items from Reps Meeting at 2004 Conference

VIll- WEB SITE (Barb) (2 hours)

A. Status report on current website work

1) hits on our website

2) e-PIO! (including ads) Now on the site. Check editorial. Plan to do 2005
edition. Draw from print edition. Guest editorial.

3) PIO! song database Searchable database of songs from PIO! Data has been
entred. Still working on search function.

4) PIO! archive of online articles

5) Educator’s Tool Kit useful links

Terry R, Johnnette, BARBARA W., Johnnette and Marie Hopper

6) CMN member radio/tv/cable show links

Susan Salidor, Jeff Brown P/ Swift and Barb Tilsen. List on links page

B) Goals of CMN website: what we offer members, the general public
C)Member-only section of the website

1) what should be on it

2) security: proposals for log-in/password systems

D) Webrings

E) cdbaby.com

F) Online Services and Website Coordinator job

Terry Roben will take on the job of Website Manager ; Sally R. will prepare
the Magic Penny Page info when new award winner is chosen. Still need On-
line Services Coordinator. Barb will continue in that role until we find
someone. But she cannot take on more Board responsibility until she gives
up the web site ON-line Co-ordinator position.

IX)- MEMBERSHIP DEVELOPMENT (60 min.)
A) Membership count (Caroline)
1/05= 438. Continued downward spiral in members hip since 1/02

Caroline wille Ask Pam to talk to Reps about ways to increase
attendance at regional and antional events. Turn the attendance into
membership. (Each one bring one, sign up at the regional activities. More
economical to join at the National Conference and regional gatherings.

****FQOR MAY AGENDA: How do we give support to the National Gathering
organizers to make this happen.

B) Corporate members

1) Review corporate Membership letter for changes and approval

Changes made. Bonnie will send the revised one to us all. Members should
send out and follow up. No use without follow-up.

xeHK*BONNIe will Ask Pam to coordinate corporate member campaign.

1) solicit memebers to write and personally contact prospective members
2) Keep master list of contacted prospects.

3) Keep list of contact info about the organizations. (names, title, phone and
e-mail and snail mail and fax)

4) Pam sends letter by e-mail attachment, and sends brochure to them to
include. Personal note added. She'll figure out other logistics. She'll have
member do follow-up call.

2) Should we put this in the Tool Box or send out to e-list?

Neither, Pam will send to member.

3) Strategies for using the C.M. letter

C) Marketing / publicity efforts. (Ruth, Pam)
D) Other Membership strategies.

8888 MAY AGENDA: MEmebreship survey.

eK Sally will write letter to BOD list asking for donations as seed
money/matching funds for

X) ORGANIZATION DEVELOPMENT

A) COMMUNITY MEETING REPORT (FROM 10/04 )
B) 5 Year Plan:

DOCUMENTS FOR MEETING:

* Corporate Membership Letter Draft

¢ CD Baby

¢ Webring

* Office reports and finances if any

¢ Barb Tilsen letter outlining web site tasks
¢ 5 year plan/2000 5 yr. plan (Jenny H-K)

1/05 Board Meeting To Do

Who?—
e Ask Johnette to coordinate setting up PayPal for the Web site.

Barb—

¢ Consult with Phil about making contact with the Dodge Foundation.

e Ask Johnette to organize the online store, both the CD Baby
program and the non-CD Baby segment.

Barbara—
e Host the May board meeting.
e With Ruth, solicit previous large-amount donors.

Bonnie—

e Research online payment systems such as PayPal.

¢ Remind Barbara W. to ask her brother for a donation.

* Call Skip Jones to tell him about the board discussion and decision
on tsunami aid.

¢ Ask Peter Baird to chair the 2006 national conference.

e (Not in minutes) Ask Ros Schwartz to write up the copyright
information she shared with the members e-mail group for PIO!

e« Put out the May board meeting notice.

e Talk with Lisa Garrison about shopping our two potentially grantable
projects or helping us identify someone who could.

¢ Talk with Phil Hoose about a children’s songbook.

e With Ruth, summarize the songbook project for discussion with
potential donors being solicited by Ruth and Barbara.

Caroline—

¢ Get brochure reprint estimates.

e Ask Pam to contact named candidates for Canada region leadership.

¢ Put the $5/copy print directory option on the renewal form,
brochure, and Web member form.

e Ask Pam to contact reps about membership development
strategies.

¢ Notify Michael Miller of his reelection as clerk.

Jenny—
¢ Act as board liaison with gathering organizers.

Johnette—
* Organize our CD Baby program. See minutes VIII-F.

1/05 To Do (cont.)

Mara—
e Write the fund raising member solicitation letter due to go out
around May 1.

Pam—

¢ Contact Liz Benjamin and Ros Schwartz to stand for election as
Canada region co-reps.

¢ Contact reps about increasing attendance at regional events and
turning that into memberships.

Phil—
e Make the call to the Magic Penny choice.
¢ Consult with Barb about making contact with the Dodge Foundation.

Ruth—

e Make connections as possible between her musician friend in Sri
Lanka and Skip Jones for a tsunami relief project.

¢ Solicit previous large-amount donors, with Barbara.

e¢ With Bonnie, summarize the songbook project for discussion with
potential donors being solicited by Ruth and Barbara.

Sally—

e Edit personal letter to relatives asking for donations to CMN in lieu
of gifts. To go in Web site tool kit and be a second fund-raising
letter for this year.

e« Write a note for PIO! saying that the all-songs issue is on hold for
lack of a project coordinator.

e Prepare the agenda for the May board meeting.

e Ask Diane Lansing to make a Give A Gig banner for use at the 2005
National Conference.

e Ask Jenny to serve on the Board Election Committee.

e When the Magic Penny recipient is approved, prepare information
for the Web site.

e Solicit board members absent from the Jan. meeting for pledges to
the seed money pool for the development projects.

e Start calling to find someone to organize the silent auction.

Terri—

* Serve on the Board Election Committee

e« Serve on the Web team for 2 months and consider becoming the
site manager.

Tom—
¢ Chair the Board Election Committee.

NOTES ON WEB SITE DISCUSSION AT 1/05 BOARD MEETING
ITEM VIII-H

WHAT ARE THE GOALS FOR THE SITE?

Q: What does Barb Tilsen think the site does now?

A: (1) Public relations—people can find CMN. (2) Another networking tool for members.
Assists the ability to connect and interact between face-to-face meetings. Helps sustain
the organization/group. She’s not sure it’s necessary to keep the site expanding as fast
as it has been. Previous board conversations have envisioned it as “an online
conference center.” Barb believes we are making good headway toward that, but we
need to decide the pace.

Other people’s comments:

e The site allows us a larger impact than without it because of the resources there that
support members’ work. But, if we give it all away, why join CMN? There are
conflicting desires.

e Agrees with above. Maybe reserve a substantial part for member access and post
teaser topics with a statement such as “If you want more on xxx, join.” The
members-only section is the next step. We should develop it for good member value.

¢ The site is essential. The features we have, such as the tool kits and links, lift it to the
professional level. She wants to keep it part public and part restricted to members.
Face-to-face events and the members e-mail group are keys to organizational growth
and health.

¢ Wants a balance between public and restricted. It’s our voice in the world—
important, necessary.

e¢ Why aren’t we getting more new members from the site? We need to figure out how
to get a grant to market the site and CMN. The site is valuable: it demonstrates good
values. Resources of this quality are hard to find. Maybe we should try to shift to
getting support for the CMN values, not just members. Maybe add subscription-based
e-mail discussion groups, such as educators.

e We face a tension between applying our resources to sustain the organization and
putting out good stuff to the world. We're better at the latter. Our site reflects it and
amplifies our values. But why hasn’t it upped the members? Suggests the goals of
(1) contiuing to serve both the public and the members; (2) use the site to sustain
and generate income, long-term; (3) for the short term, (a) develop a members-only
section and (b) add teasers out of the material already there.

Suggestion: The list of contents should be visible to the public so they can see what
they’re missing. Arrange that if a non-member clicks on the restricted members section,
they see a message on how to join.

COMMENTS ON A MEMBERS-ONLY SECTION OF THE SITE (in addition to what is in the
minutes)—

The section won’t get us new members, but we should do it as the foundation for future
development.

Are membership numbers the issue? Or is it doing what we’re doing regardless of the
numbers? We should continue to try to get funding for our mission.

It seems that the CMN mission has switched from serving our members to serving the
public.

(But not everyone agreed that this has happened.)

We have always done both. The way we’ve served the public is by supporting our
individual members. Building members is not as important as the financial resources to
sustain us. If we move toward more marketing, we’re still within our mission.

We should focus on getting funding, not on the size of the membership.

STEPS FOR NOT-CD BABY SECTION OF STORE

Get a coordinator

Caroline send members’ e-mails to coordinator

Coordinator sends letter to members explaining the 2-part store set-up
Coordinator looks at each site submitted to ensure that it’s legit
Coordinator organizes information for the Web technician

Decision on process: Barb will explain the overall plan to Johnette and let her decide
how to proceed. The hope is to have both parts operating by the May board meeting.

AMENDMENTS SUGGESTED FOR THE 1/08 BOARD MINUTES

----- Original Message -----

From: Macaronisp@aol.com

To: bod

Sent: Thursday, January 24, 2008 5:39 PM

Subject: [bod] Re: correction to Jan 2008 Meeting Minutes

My notes differ from Terri's on VII:

| believe we said the 2010 Chair(s) should be in place by Fall 2008.
The 2012 chairs should be in place by 2010.

Carole

----- Original Message -----

From: rank M. Hernandez

To: bod

Sent: Thursday, January 24, 2008 4:53 PM

Subject: [bod] correction to Jan 2008 Meeting Minutes

Hi Teri and Board,

Thank you Terri for sending us the minutes so promptly.
I just have a slight correction, please read below.

Il. BOARD OPERATIONS

al.
Steven would like to be apprentice and will look at
the job description.

Before we take any action Frank will check with
Michael and see if it--so in Massachusetts corporate
law.

| did not say | would check with michael, | think Caroline is
the one who was going to check with him.

Thanks,
Frank.

----- Original Message -----
From: Monty Harper
: bod

: Friday, January 25, 2008 11:09 PM
Subject: [bod] Re: Jan 2008 Meeting Minutes

On Jan 23, 2008, at 9:29 PM, Terri Roben wrote:

> V. MEMBERSHIP

>

> A. 384 current members- Still losing members

> B. Lapsed member contacts - Monty is willing to send
> out lapsed member lists to regional reps and ask if

> they are willing to make calls. He thinks we need to
> offer them something to come back.

Cont.

1/08 Corrections, cont.

Please change this last sentence to: He thinks we need to frame the
contact so that we're doing them a favor by asking them back.

Monty Harper

1/14/08 CORR TO TO DO LIST FROM CAROLE
Hi Carole,

| noticed 2 things from my notes from yesterday - Barbara said she’d initiate a conversation with the southern CA folks
regarding the 2010 conference to help move them toward the next steps.

Also, | agreed to be the point person for a committee to make a proposal for raising the dues at the next BOD meeting.
This committee is - Carole, Pam, Wiley, Mr. Billy and me.

If | see anything else that looks like a to-do, I'll send it in!

Liz

MEETING AGENDA
BOARD OF DIRECTORS OF THE CHILDREN'S MUSIC NETWORK
January 12-13, 2008 Winter Meeting via Conference Call

This minutes draft formatted in discussion order. (This draft distributed to board.) See
second document formatted in agenda order.

I. CALL TO ORDER
A. Roll Call
B. Conference Call / Meeting logistics
b1. Note taker(s)
b2. Task list compiler
b3. Timekeeper
b4. Queueing Skype monitor

II. BOARD OPERATIONS
A. Election of Officers
al. President
a2. Treasurer
a3. Clerk
a4. Acting clerk for minutes
a5. Secretary
B. Name Executive Committee
C. Name Board Election Committee
D. Name Regions Coordinator
E. Spring Board Meeting June 28-29
F. Action Core

III. Central Office Report

IV. MAGIC PENNY

A. Policy / Procedure Document

B. Name Committee and Facilitator

C. Award Design: Standard or Varying?

V. MEMBERSHIP

A.Membership Count

B. Lapsed Member Contacts

C. State of the Regions Coordinator Report
D. Membership Goals

VI.. FINANCES

A. 2007 Finance Report
B. 2008 Budget

C. Tax Preparation

VII. FUND RAISING

A. Fall 2007 Fund Raising Letter
al. Response report
a2. Thank you letters

B. Spring Fund Raising Letter

bi. When?
b2. Who will write it?
b3. Who will prepare and mail it?
b4. Who thanks?
C. Give A Gig
c1. 2007 Report
c2. 2008, Promoting

VIII. NATIONAL CONFERENCES
A. 2008
al. Chair's Report
a2. Budget and Fees
a3. Silent Auction Chair
a4. Name Board Liaison?
a5. Keynote Committee Report
a6. Magic Penny Committee Report

b1. Chair's report
b2. Name Board Liaison
b3. Keynote?

cl. Appoint Board Liaison

di. Appoint Board Liaison
E. Beyond 2011

IX. ONLINE SERVICES REPORT
A.Welcome New Web Site Manager

B. Summary of Online Services Report
C. Discussion: CMN Wikis

D. Discussion: Songs Online

E. Discussion: E-mail Newsletter?

X. PIO!

XI. NEW BUSINESS

CMN JANUARY 2008 BOARD MEETING MINUTES
Starting time of meeting - 9:30a.m.

I. CALL TO ORDER

A. Present:

Frank Hernandez, Caroline Presnell, Pam Donkin,
Patricia Shih, Monty Harper, Terri Roben, Marci
Appelbaum, Erin Lee Kelly, Billy Grisack, Wiley
Rankin, Steve Zelin, Barb Tilsen, Barbara Wright,
Carole Peterson, Liz Buchanan.

B. Conference Call Logistics
Notetakers - Liz B, Terri R, Wiley R
Task list compiler - Carole P
Timekeeper - Barb T

Skype monitor - Pam D.

Patricia S asks to put Magic Penny item on first.
Board approves.
IV.Magic Penny Award

C. Award cost - $150

In past it has been an art piece, individualized to
each recipient.

Some think award should be standardized, some don't.
Some feel it would bring more visibility and
professionalism to CMN with a standardized and
recognizable award that could be on the website.
After much discussion of the pros and cons it was
agreed that Patricia Shih would submit a sketched
proposal to the board to consider a standardized
design and further discussion would be on BOD.

II. BOARD OPERATIONS
A. Election Of Officers

Discussion of how a person gets to be president -

Everybody on board is eligible to be an officer,
strictly speaking but not on executive committee.
Under bylaws, exec committee should have been a
director of CMN for at least 2 years. Bylaws specify
a rotation of responsibility and suggests that people
might be on exec in 3rd year as board member.

al. Frank is president! By acclamation.
Barbara accepts Steven's offer to shadow treasurer.

Steven would like to be apprentice and will look at
the job description.

Before we take any action Frank [correction per F. Hernandez: Caroline] will check
with

Michael and see if it's in Massachusetts corporate

law.

Steven will let everyone know if he'll be treasurer
when Barbara leaves the board. by the time of summer
meeting.

a2. Barbara is reelected treasurer.
a3. Clerk - Michael Miller - he is re-elected.

a4. Terri is elected to be acting clerk for
minutes/secretary.

B. Naming executive committee - Frank H, Pam D.

Eligible - Pam, Terri, Barbara, Barb
Refused.

It is agreed that we need another person on the
committee to build the experience and understanding.
There is precedent of putting newer people on
executive committee. But they're not officially on

the committee.

Monty volunteers to come on as trainee.

C. Board election committee -
3 members will name 3 non board members to serve

Mr. Billy, Erin Lee, Marci - current.
All re-elected.

D. Regional coordinator. Monty - will continue. No
volunteers to assist. Monty re-elected.

E. June meeting 28-29 - executive committee can run
meeting

F. Action Core

Mr Billy, Wiley, Carole and Nancy have all used AC
successfully.

Might be good for board to have access to the AC
mailing list.

Call to membership to join it. It could be a training
ground for the board, and might generate interest in
being more active.

Need to have more communication with members - Marci
says NYC Metro region has a newsletter for members
that posts an ad for Action core report

P Shih asks if we can move keynote agenda item up.
Agreed.

VII.a5. Keynote question - should we have one
Evaluations - extend time another year on keynote
Marie will be asked to contact Patricia

III. CENTRAL OFFICE REPORT (See Attachment #1)

Caroline will put a notice on listserve about 1997 CMN
owned printer/fax she no longer needs

Time spent on keynote going in her conf time - some
disagree that her time should be part of the keynote
prep. Some feel the keynote committee should do the
work and take it off Caroline. For that matter, all
committees should do their respective committee work
instead of Caroline.

$1000 was paid to keynote last year - some think we
should keep that amount for the keynote fee and
nothing else.

Mr Billy proposes that we deal with logo merchandise
sales online. Do we need a committee for this?

There are companies w online store will look at
current internet options

Items can still be for sale at conference/

Caroline will bring merchandise to 08 conference and
BOD list will discuss meanwhile.

Ellen G has agreed to continue to mail out brochures
when people ask for them.

IV. MAGIC PENNY REPORT

A. New policy (See Attachment #2), don't have a Magic Penny person yet -
will send a list of nominees to the board to see what

we think - ask for your nominations - select by May

1st when packets are ready to send out - flyers need

to be in packet.

B. Barb, Sally, Frank, Phil

Barb W. wants to step down - possible replacements -

Jenny K-L, Tom Pease, Ruth Pelham

C. See beginning of meeting

V. MEMBERSHIP

A. 384 current members- Still losing members (See Attachment #3)
B. Lapsed member contacts - Monty is willing to send
out lapsed member lists to regional reps and ask if
they are willing to make calls. i
4 - [correction per M. Harper: He thinks we need to
frame the contact so that we're doing them a favor by asking them back.]

Billy G says we need a marketing plan

Wiley says what makes CMN special is the ability to
have personal relationships within the membership
Caroline will make mailing labels of the last few
years of lapsed members

There should be a marketing catch phrase for CMN like,

"CMN - the heart of children's music"
Monty will head a group to hash out a phrase

C. REGIONAL REPORT (Attachment #4)

It is decided not to threaten the Canada region with
provisional status or dissolution since we want them

as members. The argument is made that regions should
be able to have their own listserves like Canada wants
to.

It would mean $5 a month from the regional money.
Caroline says the NE region is using some of their
money to purchase a service to do their newsletter and
thinks the same could be done with the listserves. No
objections to using designated funds for listserves.,

Exec comm would be on all the lists Monty needs to
talk with Ros and the exec about Ros's status as
regional rep as well as their region working with
ECMA, another Canadian music organization.

D. Membership Goals

Wiley proposes a plan:

Phase one - Half of the 302 friends of CMN MySpace are
not members. He would like to find a way to invite
them to become members.

Phase two - Contact as many of the musicians who can
be contacted through CDbaby and Itunes.

VI. FINANCES
A 2007 Finance Report (Attachment #5)

Lost $6K paper loss in stock that tanked due to

sub-prime mortgage problems.

Some on board weren't aware that we had a brokerage
account and feel there should be a committee to
oversee it and not just leave it to one person as it

has been left to Barbara. No one wanted to be
involved with it before.

Steven and Wiley want to look into the different
possibilities of other investments and what our
current policy covers as far as directors and officers
insurance. It could cost $9000/year for board of
directors insurance.

Pam, Wiley, Steven will look at investment portfolio
and director's insurance

VI-B 2008 Budget
(Also see minutes for the followup session.)
Notetaker missed the first 15 minutes

Unrealized gains and losses (Jan-Nov07 income) -
reference to 6K loss in stocks

Steve Z- 0 is good number for 2008

Steven will look into finding lower banking fees. And
look into moving LA bank account to different
location.

2008 Budget figure explained

Office space was added and 200/month was authorized by
board to be paid to Caroline ongoing

PIO! Will cost less in 08 because no editor search or
anniversary issue

Caroline will also consider less expensive way to send
PIO! in bulk

Half of annual dues pays for PIO! for each member
Set goal to reduce cost of PIO!

Raising dues suggested - other music orgs cost more to
join

Set up committee to look into raising dues - Carole,
Liz, Pam, Wiley, Billy - Liz is point person

2 Tiers of dues suggested with one membership level
receiving cheaper newsletter instead of PIO!

$84,023 - working expense total

travel expense will be reduced because of phone
conferencing

directory should be printed out for people with no

internet service
$49 will be put in budget for that

$750 for fundraising
$60 for logo merchandise
$1000 for Magic Penny 08

Line item discussion pertaining to clarifying 08
estimated expense and income

Total projected income - $84,023

Total projected shortfall = $4,048 - need to raise

this with fundraisers

Need to have another fundraising meeting in mid-Feb
after Caroline gets the final figures in for 07 -a 3
hour meeting

VII. Fund Raising
Tabled until followup conference call April 5, 2008.

VIII. National Conference 2008

A. Carole P reports that everything is going well.
Kathleen is doing great job. Marie Hopper is doing
program book and sales table, Erin Lee and Marci are
doing workshop programming, Susan Salidor is doing the
Silent Auction

The conference fee with room included should be around
$300, with sharing a room and includes food (Attachment #6)
Carole doesn't feel she needs a board liason.

Sunday 1/13/08 9a.m.

Missing members - Terri R, Patricia S.

Laura D. is present to discuss web site work.

VIII-B. NATIONAL CONFERENCE (2009)

Contract for facility in North Carolina is signed.

Still working on budgets and committees. Date - Oct

9-11 . Board would meet on the 8th. Carole will be

board liaison for Marie in 09.

VIII-C National Conference 2010
Conference for '10 doesn't have a chair yet.

Barbara volunteered to contact southern Calif and help
them get set up.
Chris Lamm said they would do it, once they find

location and chair. Linda Johnson is the point person.
Everyone agrees 2 years from conference is good lead
time to have a chair and location. Barbara will be
initial liaison to Linda to get things started.

VIII-D 2011

Sammie Haynes and Janet Schlaroff agreed to

work together for this conference. Sammie would like
it to be in Maine, her home state. Janet lives in NJ.

Liz said she would consider taking Janet's place if

it seemed to hard to coordinate together between Janet
and Sammie. Caroline will talk to Janet.

VIII-E 2012

agreement to have it in the Mid-West again.
Barb will consider chairing it. Chair should be in
place by this fall.

IX. ONLINE SERVICES (Attachment #7)
A. Welcome to Laura DeCesare - new site manager
B. Summary of online services report

Billy Grisack - MySpace report - Wiley and Debbie will
join team of Billy, Janet S and two others

300 friends, many not members - Wiley and Debbie will
work on project of turning friends into members.
Conference reflections on website could generate
interest

C. Decision to create 2 Wikkis

#1 will be for public on which members can post
#2 will be for only members

Priority will be developing #1

D. Songs online - strong support for a general feel
and title of songs page, ot conflicting with design of
grant

Probably will solicit list serve members for
additional songs

Proposal to solicit songs from general membership
through PIO!, etc

Idea brought up for a kids juke box

Interact CMN website with MYSpace site - may need
extra permission from publishers and songwriters

Suggestion is made that future release forms ask
composers to allow PIO!, website, MySpace, podcast use
Proposal to add songs to main page of website, as web
team manages

Changes in language - " songs on any topic are
welcomed as long as they do not contradict the

principles of CMN"

Laura is approved by board to work with online
services committee

She will check with online team regarding language of
solicitation and then send out solicitation

E. Barb will follow up regarding topic of regualar CMN
email newsletter with the BOD email group

X. PIO! Report

Sue Schnitzer -Need 3 replacements on editorial
advisory committee. Ruth Pelham, Nancy Silber, Sarah
Pirtle were suggested. Patricia, Bonnie, Joanne Tuller
also suggested. Exec Comm should decide on this
personnel matter, with input and suggestions from
committee.

"Connections" by Beth Bierko is being discontinued.
Johnette Downing is no longer CMN member so her column
is discontinued. Joanie wants to drop "New Sounds" but
Paul Strausman wants to take it on. No objection.

Barbara would like to bring back the old "Rose In The
Apple Tree:" history column.

Sue needs back issues of PIO! Will propose new idea
for column sometime in the future.

Carole will post To Do list from this meeting on the

BOD

Pam will schedule fundraising meeting

Wiley will email this board meeting’s notes to Caroline and Terri

Meeting adjourned at 3:22 p.m.

Minutes prepared by Terri Roben
See minutes corrections in a separate file

CAROLINE'S 2007 YEAR TIME/TASK REPORT
(Part of Jan. 2008 Central Office Report) 1/08 Attachment #1)

CP TIME/TASKS 2007 SUMMARY

Task | % of Total Cost @
Hours Year Hrs. $18/hr

Totals
Members 143.5 8% $2,583.00
Administrative 598.9 35%| $10,780.20
Office 114.7 7% $2,064.60
Regions 273 2% $491.40
884.4 51.6%} $15,919.2
Total Ofc Mgt & Admin oO
Nat Conference, all yrs. 326.0 19% | $5,868.00
PIO!, all issues 175.9 10%} $3,166.20
Board 161.6 94% $2,908.80
Online Services--Web 87.1 5%| $1,567.80
Online Services--E-mail Groups 24.9 15% $448.20
Online Services--Directory 18.1 1% $325.80
Online Services--MySpace 0.3 -1% $5.40
Directory, Printout 2.7 -1% $48.60
06 Magic Penny 11 -1% $19.80
07 Magic Penny 6.7 -1% $120.60
Outreach/Mktg 10.4 1% $187.20
Fund Raising 12.9 1% $232.20
Stock Acct 0.0 0 $0.00
Grant Prep 0.0 (0) $0.00
Teacher Institute 0.0 0 $0.00
Logo Merchandise 0.0 0 $0.00
831.9 48.4%| $14,974.2
Total Special Projects 0
1,716.3 100 %| $30,893.4
Month Totals/Year oO


1/08 Attachment #1 cont.

CAROLINE TIME/TASKS HOURS COMPARISON
TASK CATEGORY 2002 2003 2004 2005 2006 2007
Members 189.6 199.4 146.3 184.2 157.6 143.5
Administrative 407.2 403.0 64.6 326.8 492.4 598.9
Office 98.5 129.9 27.2 75.9 120.0 114.7
Regions 31.3 28.0 136.1 42.3 33.0 27:3
Total Ofc Mgt & 726.6 786.0 726.5 629.2 803.0 884.4
Admin
Nat conference, all 218.7 202.4 251.2 253.3 327.8 326.0
rs.
tor all issues 204.1 124.6 97.7 111.5 118.8 175.9
Internet--Web 64.6 31.3 61.3 120.7 39.0 87.1
Internet--E-mail 27.2 43.9 29.2 9.1 12.3 24.9
Groups
Internet--Directory 0.0 0.0 0.6 28.0 12.1 18.1
Internet--MySpace 0.0 0.0 0.0 0.0 0.0 0.3
Print Directory 0.0 89.6 15.3 6.2 6.6 2.7
Board 136.1 127.8 143.4 128.4 203.7 161.6
Stock Acct 3.1 0.7 0.0 0.3 0.0 0.0
Outreach/Mktg 11.4 4.2 2.3 5.6 5.7 10.4
Magic Penny, all yrs. 0.9 0.5 47 45 14.5 7.8
Fund Raising 8.6 5.2 2.7 1233 9.8 12.9
Grant Prep 13.0 7.7 17.7 0.0 0.0 0.0
Teacher Institute 4.1 0.0 0.9 0.0 0.0 0.0
Logo Merchandise 0.0 0.0 0.0 0.0 0.2 0.0
Brochure Reprint 0.0 0.0 0.0 3.9 0.0 0.0
Total Special 691.8 637.9 627.0 683.8 750.9 827.9
Projects
Year Totals 1,418. | 1,423.| 1,353.) 1,312. | 1,554. | 1,712.
4 9 5 oO oO 3

Comment: The big bump in Administration 2007 (and 2006) was largely due to an extremely problematic
computer upgrade in fall 2006 and early 2007. Most months were within the usual range.

GUIDELINES FOR THE MAGIC PENNY AWARD COMMITTEE
Adopted by the board at its meeting January 12-13, 2008

1/08 Attachment #2
THE AWARD

The Magic Penny Award, named after the song by Malvina Reynolds, is a Children's Music
Network tribute to people who have dedicated their lives to empowering children
through music. It is presented annually at our national conference to honor the lifetime
contribution and achievement of someone whose work most embodies our mission.

THE SELECTION PROCESS
Summary
(from the CMN Policies/Procedures document adopted 5/04)
Board members make nominations to the Magic Penny Committee.
The committee recommends a nominee.
The board approves a recipient.
A representative of the board announces the choice to the nominee and the
public.

PROCESS DETAIL

Get recipient inations from the board at their winter meeting the year before

|p

the award is to be presented (that is, almost two years before the presentation).

An invitation similar to the following will be printed in each issue of Pass /t On!, either as
part of a Magic Penny report article or as a separate announcement:

Magic Penny Award recipients are selected by the CMN board on behalf of

the entire membership. Member input is welcome. If there is someone

you believe is deserving of the award, please feel free to submit the name

to the president or the CMN office to have it added to the list of nominees

to be considered.

Consider location of conference when making selection

At times a candidate has been selected who lived at the opposite end of the country
from the conference location, making for expensive travel. This may be the committee’s
(and board’s) choice, but it should be done mindfully.

Complete selection by September of year before award; get board approval

In order to integrate with general organization processes such as budgeting and board
meetings, and with conference needs such as timely publicity, the committee should
plan well ahead, aiming for completing a selection before September of the year before
the award is to be made so that the candidate can be approved at the fall board meeting
in October.

Prepare a budget ASAP

Cost issues will have been part of the selection discussion, and a complete financial
outline should be completed as soon as the recipient has been identified. Among the
expense items to consider are the award art object, recipient’s travel expenses including
ground transportation at both ends, on-site housing and meal costs, AV equipment rental
for the tribute, CMN administrative costs (national coordinator’s hours), Sunday guest
lunches, and miscellaneous small expenses such as postage for sending publicity
materials and photographs provided to the recipient. Records of past MP expenses are

available from the CMN office. The committee may want to consider soliciting financial
contributions from outside CMN or sharing travel expenses with another organization
whose interest in and activities with the candidate would complement CMN’s.

Magic Penny Committee Guidelines, p. 2

From the CMN Policies/Procedures document—

Cost

The Magic Penny Award is a function of the board on behalf of the members, which
happens at the gathering. It is not a function of the gathering. So all costs for the
award, honoree travel and housing, and other associated expenses are part of the
general CMN budget, not the gathering budget.

Guest Expenses

Out of the Magic Penny budget, CMN will cover travel, food, lodging, and the
conference registration fee for the award recipient (and one personal care
assistant if needed).

The recipient may also designate up to five people to receive free registration for
the award tribute program and lunch. If those people want to participate in more
of the conference/gathering and/or stay overnight, they must register for the
gathering and pay the stated fee.

Cc icate budget ds to CMN office by mid-December of year before
award

The yearly budget draft is prepared in the CMN office during December for completion
and approval at the winter board meeting. Therefore, MP budget needs should be
communicated to the office in time to be included in the draft.

Gather/create publicity materials—various deadlines

The basic pieces are (a) a description of the recipient and his/her work that can be used
as is or drawn from for publication and publicity and (b) at least one picture suitable for
Pass It On!, the Web site, and PR packets.

1. Aim for having a brief write-up on the honoree for the winter/spring issue of
PIO!, which is mailed in early February. Sometimes a song written by or used by
the honoree is used, too. The deadline for submission to the editor is November 1,
but if we know about how much space it will occupy, it can be submitted to the
CMN office up to December 10. Consult with the editor from the beginning.

2. We also have some descriptive material in the fall P/O! issue, which is mailed in
early September. This might be a reframing of the basic material or it could
include additional material provided by the MP Committee. The submission
deadline for that issue is June 4, but it can usually be stretched into early July for
this if we know what's coming.

3. If the basic write-up is not itself suitable for publication on the Web site, create
one for that purpose by February or March of the award year and submit it to the
CMN office or the online services coordinator. Additional informal pictures
illustrating the honoree’s life and work are welcome.

4. If the conference committee wants to use press releases and/or PSAs, give
input about the Magic Penny recipient for them.

Arrange creation of the award art

Give the artist the award description that heads this page and an overview of why the
person was chosen for the award. Oversee timely completion. See that the award gets
to the conference. Arrange with the CMN office for payment to the artist.

Magic Penny Committee Guidelines, p. 3

Plan the tribute and at-conference logistics

Well before the conference (January/February is not too early), the conference organizers
need to have been brought into consultation about when the tribute will be scheduled,
what space and equipment needs there will be, and coordination of hospitality for the
recipient. (Although the latter is the responsibility of the MP Committee, the local chair
of necessity assists and might be asked to take a major role.) (See a suggested tribute
program outline below.)

(At this point if not before, start selection of next year’s honoree and be ready to
present it for board approval at the fall board meeting.)

Make the award: October / fall

Now you get to have the fun. The CMN national coordinator arranges for photographs of
the tribute and the award and sees that they get posted on the Web site. The P/O! editor
will arrange for a follow-up piece in the winter/spring issue. Its format, content, and
authorship vary from year to year.

(Take a breather and then get to work on next year’s budget for December.)

Possible Format for Magic Penny Tribute/Award Ceremony
by Phil Hoose

1. Someone leads the song "Magic Penny."

2. Someone sort of brings the meeting to order by welcoming everyone and our
recipient. They explain the basis and purpose of the award. They read something broad
and profound, perhaps a section of Bess Lomax's keynote speech at our 1999 conference
(available from the CMN office).

3. Someone close to the recipient explains why she or he has been selected.

4. If there is a video, show it now.

5. Then there is music: songs, etc. Get as many people involved as possible. Someone
has to be in charge of grabbing the talent and getting them prepared in advance. The
progam should be mapped out. This should be the longest section.

6. Now the recipient gives acceptance remarks.

7. The award, the actual thing, is presented.

8. Everyone sings “Magic Penny” again, and that's it.
SELECTION OF THE COMMITTEE
(This selection section is part of the CMN Policies/Procedures document.)

The Magic Penny Committee, a subcommittee of the Board of Directors, shall consist of
three or four people selected by the board from among the current and/or previous
board members. Although this is a standing committee whose ongoing work spans and
overlaps more than one year, its membership may revolve: its members shall be be
appointed or reappointed yearly at the fall board meeting. One of its members shall be
named at the fall board meeting to act as committee facilitator until next fall’s meeting.
[End of guide]

POSSIBLE TIMELINE FOR COMMITTEE WORK
to be adjusted to accommodate to the timing of board meetings and the conferences,
and possible far-in-advance stages of conference planning

Jan./Feb. and/or before * Communicate with this year’s conference organizers
about scheduling the Magic Penny program, space, and
other on-site needs.

e As needed, give input to this year’s conference
organizers for developing press releases and PSAs.

e Put together a list of nominations from the board at the
winter board meeting and any submitted by members
for the award to be made in the next calendar
year. (For example, make list in Jan. '09 for award in
Oct. '10).

Feb./Mar. ¢ Make sure the Web site manager has all the materials
needed to post on this year’s recipient.

¢ Begin researching candidates and narrowing the list for
the award to be made in the next calendar year.

May e Identify and engage an artist to make this year’s
award.

e Write a new descriptive piece about next year’s
honoree for the fall Pass /t On! or reframe or expand
what was used in the winter/spring issue. (Due Jun. 4,
with some flexibility.)

Jul./Aug. Plan this year’s award tribute.

Aug. e Make sure all pieces and logistics are in place for this
year’s award and tribute.

e Finalize the nominee for next year’s award to be
presented to the board for approval at their fall meeting.

Sep./Oct. fall board * Board names committee members for the year and
meeting names one of them as the committee facilitator.
« MP Committee presents a candidate for next year to
the board.

¢ Board approves/selects an honoree for next year and
appoints one of its members to notify the honoree.

Sep./Oct. annual This year’s award presented
conference


Sep./Oct.
after the fall board
meeting

Committee or others engaged by them write material about
next year’s honoree for the winter/spring P/O! (Deadline
Nov. 1, with some flexibililty.) Furnish one or more pictures
and possibly a song by or used by the honoree. The article
or another version of it the committee develops will be
posted along with the pictures (or others) on the Web site
in the early spring.

Oct. or when appropriate

Have this year’s award artist submit an invoice to the
CMN office or make other arrangements with the office for
payment.

Nov. By Dec., develop a budget for next year’s award to be
part of the CMN budget.
Dec. Begin thinking about nominations for the award to be

given year after next, to begin moving on it next month.


Suggested Process for 2008 Award

As soon as possible, but by Nov. 15, 2007:
By e-mail, the board approves the guidelines as drafted or amended, which include the
policy on committee selection.

Executive Committee, with input from the board by e-mail or a conference call, proposes
the list of committee members and facilitator, and gets board approval by e-mail.

By Nov. 20:
Executive Committee invites e-mail nominations from the board, and the MP Committee
begins its deliberations.

By Jan. 20:
MP Committee presents a nominee to the board by e-mail.

By Jan. 25:
Board considers the selection via conference call.

Follow up if needed.

THE CHILDREN’S MUSIC NETWORK
MEMBERSHIP REPORT 1/08

Current Members (Excluding gift memberships)
[1/08 [1/07 | 1/06 [1/05 [1/04 [1/03 [1/02 [1/01
[384 [397 [424 [419 [447 | 467 [496 [562

New 2007: 52 Lapsed Jan.-Oct. 2007: 75

Current by Region:
8 Canada (& one more sending in an application this week)
20 Great Lakes
24 Mid-Atlantic
60 Midwest
101 New England
51 New York Metro
50 Northern California
17 Pacific Northwest
18 Southeast
35 Southern California

1/08 REGIONS REPORT 1/08 Attachment #4|
Dear BOD,

First, my apologies for not getting this written up sooner. I'm
feeling a bit overwhelmed by CMN right now...

This report is in two halves:
A. What we need to do during the meeting
B. Me ranting

A. Canada
During the 15 minutes I've got on the agenda we need to decide what
to do about Canada.

This region has been inactive, with fewer than the required 10
members for several years.

I contacted all 8 Canadian members. There is still a core group that
wants to re-activate the region, and I have put them in touch with
one another through email.

The current rep is Ros Shwartz. She signed on as a co-rep, but was
left to do the job on her own, which she can't manage. She told me
that if she could find a new partner she would like to continue as co-
rep.

Well, I found her a partner, Russ Clayton, who seems pretty energetic.
But first, what will be their fate?

There are no guidelines in our bylaws about when and how to dissolve
a region.

I propose that we should accept Ros and Russ as co-reps and give the
Canada region provisional status (I'm inventing as I go), meaning

that they can be a region for one more year and at that time if they
haven't built up their membership to more than ten and held an annual
meeting, we'll dissolve the region all together. (But they will
accomplish those things.)

We do need to allow their meeting to happen online or via a
conference call.

P.S. There was much discussion about changing "Canada" to "Toronto"
or "Ontario" but they want to stay "Canada" for now.

I propose also that "Provisional Status" be added to the bylaws in
general terms so that any region falling below the 10 member minimum
or failing to meet during the course of a year will become

provisional, then dissolve in the next year if they fail to rectify

the situation. Then we won't have to revisit this issue.

Two requests from Ros:

1. That Canada have their own email list. The region is huge, with
members spread out - they need this to keep in touch because they
can't physically get together. (Which brings up the question of
whether other regions can have their own lists, too.)

2. Information on how she can work with other local organizations.

Here are Ros's words:

> Maybe we could invite some of these organizations to become members
> of CMN en masse. For example: the ECMA group would pay some

> amount of money to CMN, in exchange for which (a) regional ECMA

> members would be notified of CMN events (b) regional CMN members
> would be notified of ECMA events (c) individual ECMA members could
> join CMN at a reduced rate

i
> Why not the other way around? i.e. CMN pays to join ECMA? ...

> because (at least as I see it) the ECMA community is a subset of
> the CMN community ... and by joining CMN, ECMA is supporting
> children's music in general. But if ECMA had a problem with this,
> maybe some sort of reciprocal association could be arranged.>

> Certainly there's no advantage in duplicating efforts - or, worse,

> competing - in a small community with common goals!

B. What The?

I was dismayed to see the membership numbers drop again. CMN is
dwindling during a time of incredible growth in the children's music
industry. If we can't make ourselves relevant then what's the point?

I spoke to a member the other day who said, "I suppose I could tell
some of the other children's performers in my area about CMN, but
most of them really aren't CMN type people, if you know what I mean.

What the? With this attitude floating about, no wonder...

What does this have to do with regions? Regions are where growth
should be happening. Caroline posted some great brainstorming about
growth in her email with the subject: Agenda V-D--Membership Goals.
(These ideas appear to be four years old and have not been followed
up on much.)

They are great ideas, too, however none of them are going to be as
effective as they could be if we can't describe to someone in a few
words what CMN is all about. Frustration with this is a sentiment I
hear over and over from regional reps. Here's what I've heard: "You
can't explain CMN you just have to experience it." Well, that ain't
gonna get new people in the door.

What can help our reps build their regions? A strong sense of mission
and empowerment. We need to spend some time to discover our core
mission, and learn how to communicate it! We need to revisit our
mission statement and we need to form a marketing committee. We need
to hold some conference calls focused on membership.

Other issues I'd like to address someday:

- I think regions should be allowed to set their own geographic
boundaries, as long as they don't overlap.

- I think we might be better served by "chapters" - which could
include geographically defined regions as well as similar groups
defined by interest.

- I think regional reps should be called "coordinators" instead, or
something more empowering. We need to view them as leaders, which
they are, not merely as representatives.

- I think we should view a region as a mini-CMN, with more autonomy
to do what needs to be done for growth and vitality in their own
area. A strong, clear, simplified CMN mission(*) can help enable this.

- I think we need to provide leadership training for ourselves and
our regional reps.

(*) P.S.

What do I mean by strong clear simplified mission?

Well, most things CMN can be done as long as they are “in accordance
with our values." That statement is a momentum-killer, because who is
the keeper and interpreter of our values? The board, and we will take
forever to debate the merits of an idea. Besides if you ask each

board member what our values are you'll get 15 different
(overlapping) answers.

There is a lot of uncertainty out there about what's ok to do and
what isn't, and about what CMN is all about and how to describe it
and sell it.

We need a clear mission statement that allows action to happen in the
name of CMN, as long as that action fits the statement. We need an
after-the-fact review process in place, not an approval first model.
Then we can empower other people, such as our regional reps, to
represent us with confidence and go gung ho for CMN.

Ihave a lot more to say about our values, but I'll spare you for now.
Thanks for reading!

Monty Harper

CMN Regional Reps Coordinator

THE CHILDREN’S MUSIC NETWORK FINANCIAL REPORT
for BOARD MEETING JANUARY 2008

1/08 Attachment #5]

JAN.-NOV. INCOME & EXPENSE YEAR-TO-DATE COMPARISON

Jan-Nov0O7 Jan-Nov06 Jan-Nov05
INCOME
04 Fundraising 0.00 0.00 6,965.00
05 Fundraising 300.00 8,305.00 4,205.50
06 Fundraising 4,855.00 2,248.00 0.00
07 Fundraising 6,358.25 0.00 0.00
Directory Printout 10.00 0.00 0.00
Dividends 379.45 318.00 258.50
Donation Income 3,907.80 6,065.87 5,985.50
Interest 551.47 469.46 255.81
Logo Merchandise 317.00 180.00 910.00
Sales
Membership Income 17,079.00 16,885.50 18,020.25
Miscellaneous 49.99 15.00 53.15
Income
National Conference
Income—
Nat Conf 04 0.00 0.00 29.50
Nat Conf 05 0.00 0.00 16,190.75
Nat Conf 06 0.00 24,256.05 0.00
Nat Conf 07 29,757.00 0.00 0.00
PIO! Sales 304.00 310.00 755.00
Region Activities 855.00 1,095.00 900.00
Region Misc. Income 60.00 0.00 0.00
Returned Check 0.00 7.00 0.00
Charge
Unrealized -6,435.22 -651.50 -357.50
Gains/Losses
TOTAL INCOME 58,348.74 59,503.38 54,171.46


2007 Fin. Rpt. cont.

EXPENSE

Bank Service 953.45 746.23 614.99
Charges
Board Expenses 3,853.67 4,289.89 2,415.34
Bookkeeping 1,796.25 1,507.50 1,089.00
Services - Chris
Brochure Expenses 0.00 0.00 3,037.20
Directory (Print) 48.60 118.80 0.00
Expenses
Directory 04-05 0.00 0.00 505.26
Supplement
Fundraising 673.93 378.45 419.80
Expenses
Graphic Design 40.00 0.00 0.00
Insurance 372.00 373.00 373.00
Logo Merchandise 3.60 19.24 0.00
Magic Penny 1,247.89 330.28 469.72
Misc. Income 15.00 15.00 0.00
National Conference 0.00 0.00 63.00
04
National Conference 0.00 406.65 12,859.73
05
National Conference 46.90 19,268.97 4,189.24
06
National Conference 24,987.86 325.80 0.00
07
National Conference 944.60 0.00 0.00
08
National Conference 1,171.00 0.00 0.00
09
Office Facility 2,300.00 0.00 0.00
Office Supplies 126.27 426.82 437.54
Online Services—
Directory Online 241.20 205.20 151.20
E-Mail Groups 412.20 210.60 136.20
e-PIO! 12.60 21.60 232.20
Servers 682.50 556.47 893.70
Web Site 1,956.00 1,042.80 3,147.10
Outreach/Marketing 157.80 201.00 32.40
PIO! Expenses
Editor 3,000.00 3,000.00 3,000.00
Prod & 7,370.53 5,787.93 5,193.43
Distribution
Postage 1,217.54 751.34 965.46
Printing/Copying 0.00 18.35 0.00
Professional Services 15,318.00 12,614.40 9,569.40
- CP
Region Activities 962.40 923.11 345.38
Expense
Stock Account 0.00 0.00 3.60
Storage 839.00 930.00 714.00
Telephone 1,037.41 907.33 1,053.22


Temporary Staff 154.00 0.00 0.00
TOTAL EXPENSE 71,942.20 55,376.76 51,911.11
NET INCOME -13,593.46 4,126.62 2,260.35


The Children’s Music Network
Designated Funds Nov. 07

GRANTS

FUNDS

Children's Music Day (in NYM
balance)

National Gathering Scholarship
Fund

Growth Fund

Membership Scholarship Fund
Gift Membership Fund
Development Fund

TOTAL GRANTS & FUNDS

REGION BALANCES
Canada
Mid-Atlantic
Midwest

New England
Northern California
NY Metro
Southeast
Southern California
Pacific Northwest
Great Lakes
TOTAL REGIONS

Duplicated Funds (NYM)

REPAID MEMBERSHIP

GRAND TOTAL DESIGNATED
FUNDS

FUNDS
AVAILABLE
11/01/07

1,024.52

1,749.19
6,250.00
2,698.70
670.00
2,650.00
15,042.41

500.00
500.00
957.21
1,000.00
1,000.00
1,949.52
500.00
1,000.00
399.69
500.00
8,306.42

(1,024.52)

1,555.00

23,879.31

PERIOD
INCOME

10.00

10.00

60.00
40.00

35.00

15.00
150.00

225.00

385.00

FUNDS
AVAILABLE
11/30/07

PERIOD
EXPENSES

1,024.52

1,749.19

6,250.00

2,708.70

670.00

2,650.00

0.00 15,052.41

500.00
560.00
997.21
1,000.00
1,000.00
1,984.52
500.00
1,000.00
399.69
472.47
8,413.89

42.53
42.53

(1,024.52)

1,780.00

42.53 24,221.78

The Children’s Music Network
Statement of Financial Position
Nov. 30, 2007

ASSETS
Current Assets
Checking/Savings
Wells Fargo Checking 19,381.16
Wells Fargo Money Market 14,431.88
Total Checking/Savings 33,813.04
Other Current Assets
Stock Account-Wachovia 20,517.86
Transfer Account 500.00
Total Other Current Assets 21,017.86
Total Current Assets 54,830.90
TOTAL ASSETS 54,830.90
LIABILITIES & EQUITY
Equity
Net Worth-Retained Earnings 68,139.56
Opening Bal Equity 284.80
Net Income 13,593.46
Total Equity 54,830.90

TOTAL LIABILITIES & EQUITY 54,830.90

1/08 Finance Report, cont.

FUND RAISING SUMMARY BY PROJECT
Does not include most small fund raisers at nat. conf.: considered nat. conf. Income
Year shown is the year initiated; $ = income for that year's project received all years

2002 2003 2004 2005 2006 2007
Spring FR Letter 0.00 0.00 0.00 2,441.00 0.00 3,885.00 @
Fall FR Letter 0.00 2,098.00 0.00 1,610.00 3,900.00 1,139.00 #
1,472.0
Silent Auction 0.00 1,030.00 0 1,531.00 1,808.00 2,236.00
6,068.2 7,965.0
Give A Gig/DAD 5 9,120.00 0 8,666.00 6,170.00 350.00 *
Direct Solicitation
Calls 980.00 2,205.00 0.00 0.00 0.00 0.00
Boomwhacker
Sales 0.00 0.00 300.00 0.00 0.00 0.00

Year Total 7,048.2 14,453. 9,737.0 14,248. 11,878. 7,535.0
5 00 oO 00 00 oO

@ from 23 donors
# a/o 1/11/08 (23 donors)
* recd a/o 1/08; + pledges 700 + 400 match

2007 NATIONAL CONFERENCE P&L

INCOME Budge’ Actual _ Est.
t >11/30/0 Final
7 --All
Yrs.
Registraton Fees 26,550 28,312 28,312
Sales Tables 200 350 350
Program Book Ads 600 690 690
Anniv. T-shirts (0) 405 405
Donations (0) (0) 0
TOTAL 27,35
INCOME t) 29,757 29,757
EXPENSES
Site--
Food 11,929 13,838 13,857
Meeting rooms 2,550 2,505 2,505
Site comp (CP) 293 229 229
Site comp
(Chair) 0 0 0
Misc. site
charges 0 0 0
Labor--
Prof -CP 4,680 5,782 5,782
Child care 200 200 200
Communic.--
Postage 600 389 479
Printing/copying 800 554 634
Phone 50 (0) 100
Publicity 150 70 70
Other--
Keynote 1,000 1,000 1,000
Supplies 200 398 463
Photos 15 (0) 0
Sound system 0 0 0
Anniv. T-shirts (0) 476 476
Misc. 50 (0) 0
TOTAL 22,51
EXPENSES 7 25,441 25,795

NET 4,833 4,316 3,962

Projected Income/Expense Statement for
2008 National Gathering at
Illinois State Beach Park Conference Center

1/08 Attachment #6
Projected Income:
Conference fees $27,945.00

Individual Room Rate for 80

rooms@$220* 17,600.00
Transportation fees 750.00
Fund Raising on Site 0.00
Sales Tables 300.00
Program book 500.00
Donations 0.00
Total: $47,095.00
Projected Expenses:

Site rent/food $13,958.00
Individual room rental 17,600.00
Transportation 750.00
Misc. site charges 200.00
Prof. - CP 4,500.00
Keynote Speaker 1,000.00
Postage 700.00
Printing/copying 700.00
Phone 50.00
Publicity 300.00
Supplies 150.00
Photos 100.00
Equipment Rental 0.00
Site Comp, CP 219.00
Total: $40,227.00
Net Profit: $6,868.00

*# rooms determined by assuming attendance of 115 - 70 of those
would be double occupancy rooms (35 rooms) and 45 would be
singles, coming to 80 rooms at $220 per weekend.

ONLINE SERVICES/ WEB SITE REPORT JANUARY 2008

SUBMITTED BY BARB TILSEN
I. WEB SITE STATISTICS, REPORT ON MYSPACE, CMN EMAIL GROUP
These sections of this report will be sent out separately as they are available this week.

II. TRANSITION TO NEW WEB SITE MANAGER
Laura DeCesare is our new CMN Web Site Manager as of January 2008. Laura has
been involved in web site discussions and planning the last two months and in addition
we've had conference calls and written materials available to her to get acquainted with
the duties and responsibilities of web site manager. I will continue in the job of Online
Services Coordinator through the end of my term on the CMN Board in 2008. Laura
has been a pleasure to work with and will be terrific as our new manager. I will be
available especially early in this new year to help her transition into this job.

III. REDESIGN OF THE MAIN PAGE
We have been working this fall on re-designing the main page for the CMN web site.
The design ideas presented in the last Online Services report represented the direction
we've been going with the new design. It has continued to be refined and evolved from
there. Though it’s not ready to show at this point, it is close to being finished and Carl
has done a really beautiful job. The Board will be notified when it’s ready to go up on
the web site.

IV. ADDITIONS TO THE WEB SITE AS OF DECEMBER 2007
MUSIC & LITERACY BOOKLIST: This is a new resource in the member section of
the web site—a listing of books and ideas about combining music and stories and using
music to promote literacy skills. This is currently created by Brigid Finucane, Mike
Eppley and myself. The intent is to invite other CMN members to add their own listings
of music and books to it. This is being considered to be done as a wiki, though at this
point it is formatted and sent to Carl as a word document, and has items from the three
originators only.
MAGIC PENNY GALLERY: We have organized a “gallery” of the Magic Penny Awards
with info about the designer, the recipient and photos of the individual awards and
presentations. This is ready but not yet up on the web site. Since the redesign of the
main page will also mean new looks to the internal pages, we are waiting for the new
design to be finished before this new section of Magic Penny is uploaded to the site. It
didn’t make sense to set it up in the old design and then have to reword it right away.
CONFERENCE REFLECTIONS: Once again this year, I got permission from several
of the members who posted reflections about the national conference on the CMN email
list to use excerpts of their reflections on the web site. The 2007 National Conference
page now includes a report on the conference, the list of workshops offered, and these
member reflections too.
BOARD MEMBER TOOL KIT: We've got a “Topics” list ready to go into the CMN
policies and procedures document on the web site to make it easier to navigate around
that document. It needs just a little bit of work yet on its organization and to get it
ready with links to each section within the document but it should be up on the web site
soon. Other web site work has taken priority at this point.
CMN MARKETPLACE: The CMN Marketplace has been in development for a long
time. Though we had the desire to get this project off the back burner, there has not
been time this fall to start working on it again, so that project continues to be on hold.

Vv. WIKIS
The idea of developing wikis as part of CMN online offerings was first presented in the
last Online Services report. We have spent time this fall exploring what using this form
could mean for CMN. The primary question that we as a web team see that the Board
needs to address regarding wikis centers around the question of access (who has
access to read the wiki and who has access to change it) and how that fits into our goals
for outreach to the general public and what we offer as member benefits.
As with any new thing, there have been a number of questions that have come up about
features, format, style and how to set a wiki up. But the bigger question we’ve been
addressing is who can view the wiki and who can make changes to it (general public or
members only). Underlying this are the questions of how access to resources like the
wikis affects recruiting members and whether resources that we offer on our web site
should freely contribute to the general public and the community of children’s music.

BACKGROUND:

A wiki is software (either on a wiki web site or on our web site) that allows a group of
people to build a resource of information together. Rather than emailing files back and
forth to each other to edit and add info to, the information is in one place and
individuals can come to it at any time to make changes. It includes ways to document
what the changes that have been made are so anyone can view that history, and it
includes a way for contributors to leave messages for each other about what they’ve
done or what questions they want others to think about, also accessible to anyone
viewing the wiki. Monty described wikis at one point in this way: “A wiki is a tool
which enables members of a group to contribute to building a body of knowledge or
information. It's kind of like ants building an anthill. Different workers might do
different types of jobs in building and structuring the wiki, but there is no central
leadership involved. The ant queen is just an egg laying machine - she doesn't give
orders or oversee work - likewise there is no wiki boss trying to direct the whole
operation. Yet the individuals involved, making hundreds of independent decisions, are
able to build something together that's useful for the group.” Wikis can be set up with
these options: Public: everyone (including anonymous visitors) can view and edit
pages; Protected: everyone can view pages, only members of the wiki can edit the
pages; and Private: only members of the wiki can view and edit pages. In addition,
individual pages can be "locked" (no editing allowed) by the wiki's "organizers"
(administrators).

In earlier Board reports, we’ve presented the wikis as being primarily a member benefit
and something that would be in or linked from our member section adding offering new
online resources as another strong reason for membership. We presented the idea that
several pages on the public part of the site might become a wiki at some point (Kids’
Music Mania, Tool Kits) but the main vision has been the public part of our web site is
mainly outreach info about CMN aimed at recruiting new members with Peace
Resources, Music Mania and the Tool Kits as the main things that we offer the public at
large as a resource. But in our discussions this fall, we’ve realized that we really need
to look at this whole approach more deeply.

WIKIS AS A MEMBER BENEFIT: The argument for keeping the wikis as a member
benefit centers around the whole question of why people should join CMN, what do they
get out of being a member. As a CMN board, we have grappled over many years with
this question recognizing that the draw for most members has primarily been one or
some combination of going to our conferences, getting P/O! or being part of the online

CMN community. We’ve also been facing some decreasing numbers in our membership
that is a concern to many of us. Continuing to develop what we offer online to members
with richer resources can be one increasingly important strategy for getting and
keeping new members. The internet cuts across the physical geographical barriers that
keep members from attending conferences, and the financial barriers that are often
limiting our numbers too. We have the ability as we expand our offerings online to our
membership to use this as a strategy to reach and recruit ever increasing numbers of
people.

WIKIS OPEN TO THE GENERAL PUBLIC:

An equally compelling argument about wikis is to use them to develop resources for the
public at large, for the broader children’s music community and attract new members
to CMN in this way. We are in an especially unique position given who our members
are to create substantive resources about children’s music that can be shared broadly.
People who are surfing the web researching for particular topics, songs or info can
come to our site and find a rich resource to use rather than being blocked and having to
join up and pay something (member dues) in order to access it. There is an important
culture on the internet that is all about freely sharing and building resources ina
democratic and open way—the Peace Resources Pages is exactly this kind of thing--
creating resources of significant substance on the internet in a culture of sharing.
We've all had the experience of being a web surfer researching and visiting a web site
hoping to find what we’re looking for only to get there and see that we have to pay in
order to get something we’re not even sure we really want. There is a strong argument
to be made that bringing the public to our web site and providing meaningful resources
is one of the best recruitment tools we have to interest new folks in joining CMN. This
is the spirit that all the current resources on the public part of the CMN web site have
been created in.

In our web team discussions, we have considered the idea of developing two wikis—a
Protected one for the general public and a Private one for CMN members. All CMN
members would be members of both wikis able to both view and add info. In the
Private wiki, certain pages could be locked from general membership editing (board
member resources, for example). Each wiki would have any number of topics within it
depending on the interests of members to create particular resources. What would be
in each wiki would depend in part on the Board policy on access and in part on the
interest of a particular group of CMN members in what and how they want to share info
(in some instances, members may want to make info they share available to the rest of
the membership but not the public at large—this needs to be a factor too).

As we go about refining, developing, expanding what we offer on the web site, this is a
real fundamental question to address. In many ways we are at a crossroads with the
web site right now--having new features in the works we need to be clear how and
where we want these things to be placed. We've always stated we want the web site to
be an online conference center and resource center. We believe it is exactly that and
becoming more so all the time, but the question is for whom?

VI. SONGS ONLINE
One of the goals for Fall 2007 was to address the issue of putting more member songs
online so this could be organized after the first of the year.

We have discussed inviting CMN members to submit up to three songs initially to be in
a pool of songs online that could be played from the CMN home page, on the CMN

MySpace page, and on any internal pages on the CMN web site that are appropriate.
We all agree that songs would not automatically play when any web page is opened,
and that the song files would not be downloadable, but just available to hear. We’re
looking at having the songs on the main page be in a “Kids’ Music Jukebox” once we
have the song pool launched, but initially may be called a “Peace Library” since the
songs we primarily have online now come from the Peace Resources Pages.

We discussed the following criteria to be used for songs in this pool:
Song is well-crafted
Song is sung and/or played in tune
Song is well-recorded
Song is appropriate for children
Song is in keeping with the principles of CMN

We have some varying opinions about whether these criteria should be explicitly stated
or whether we should have a much more general statement about songs. And also have
varying opinions about whether the songs on the main page should more selectively
represent the actual principles of CMN to communicate what CMN is all about or
whether they should be a much broader selection of songs by members on any topic.
Board input is appreciated on these ideas.

One other thing that will be developed in 2008 is a standard form for granting
permission for songs in all the ways we publish them (in P/JO/, in Peace Resources, in
new song pool for web site and MySpace). Songs that we currently have permission to
use on the web site will have to be recontacted for permission to use on MySpace as
well since that wasn’t part of the original agreement.

Web site/Internet Services Team

Barb Tilsen—Online Services Coordinator

Laura DeCesare—Web site Manager

Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Mr. Billy—CMN MySpace Manager

Monty Harper

Liz Buchanan

ADDENDUM
I. After the Board meeting, Laura DeCesare will be added to the BOD list. As web
site manager, she will participate as a non-voting member just as Sue does as
PIO! editor. Any discussion that people would like to have can be raised at the
Board meeting.
ll. Web site statistics from Carl Foote:

Statistics for CMN website, Dec 31, 2007

After a summer lull (80 visitors per day during July and August 07), traffic to the CMN
website picked up in the fall, with the site receiving 120 visitors per day in October and
November. Traffic dropped back to 70 visitors per day during the December holiday
season.

The percentage of visitors who are new to the site remains in the 80% - 90% range,
with a low of 82% in September. Very few of the new visitors returned to the site ata
later time.

In Oct/Nov, visitors came to the CMN website from (parenthetical figures are Jun/Jul):

google.com: 23% (23%)
falcon.jmu.edu/~ramseyil/songs.htm: 20% (22%)
directly: 18% (20%)

childrensmusic.org: 15% (24%)

yahoo.com: 3% (4%)

(and others)

This is the same pattern as reported previously. Referrals from childrensmusic.org and
falcon.jmu.edu were overwhelmingly new visitors, who likely investigated those
resource pages before finding the CMN website directly. For those visiting via direct
search, most of the search terms contained some combination of the words "children",

"music", "song", and "network". Occasionally visitors searched for specific people,
songs, or topics.

Likewise, the most visited public pages in Oct/Nov follow the same pattern as before:

Home Page: 40%
Peace Resources: 25%
Music Mania: 10%
Pass It On: 5%

Magic Penny: 4%

CMN BOARD MEETING MINUTES JANUARY 12/13, 2008
via Telephone Conference Call

Need rewrite/edit/numbering
Starting time of Saturday meeting - 9:30 a.m. ET; Sunday 9:00 a.m. to 3:22 p.m. ET

I. CALL TO ORDER

A. Present:

Saturday—Frank Hernandez, Caroline Presnell, Pam Donkin, Patricia Shih, Monty Harper,
Terri Roben, Marci Appelbaum, Erin Lee Kelly, Billy Grisack, Wiley Rankin, Steve Zelin,
Barb Tilsen, Barbara Wright, Carole Peterson, Liz Buchanan

Sunday— Frank Hernandez, Caroline Presnell, Pam Donkin, Monty Harper, Marci
Appelbaum, Erin Lee Kelly, Billy Grisack, Wiley Rankin, Steve Zelin, Barb Tilsen, Barbara
Wright, Carole Peterson, Liz Buchanan, (for Web site discussion only) Laura DeCesare

B. Conference Call Logistics
Notetakers - Liz B, Terri R, Wiley R
Task list compiler - Carole P
Timekeeper - Barb T

Skype monitor - Pam D.

ll. BOARD OPERATIONS
A. Election Of Officers
Discussion of how a person gets to be president -

Everybody on board is eligible to be an officer, strictly speaking but not on executive
committee. Under bylaws, exec committee should have been a director of CMN for at
least 2 years. Bylaws specify a rotation of responsibility and suggests that people might
be on exec in 3rd year as board member.

al. Frank is president! By acclamation.

Barbara accepts Steven's offer to shadow treasurer. Steven would like to be apprentice
and will look at the job description

Before we take any action Frank [correction per F. Hernandez: Caroline] will check with
Michael and see if it's in Massachusetts corporate law.

Steven will let everyone know if he'll be treasurer when Barbara leaves the board. by
the time of summer meeting.

a2. Barbara is reelected treasurer.

a3. Clerk - Michael Miller - he is re-elected.

a4. Terri is elected to be acting clerk for minutes/secretary.
B. Naming executive committee - Frank H, Pam D.

Eligible - Pam, Terri, Barbara, Barb
Refused.

It is agreed that we need another person on the committee to build the experience and
understanding. There is precedent of putting newer people on executive committee. But
they're not officially on the committee. Monty volunteers to come on as trainee.

C. Board election committee
3 members will name 3 non board members to serve

Billy, Erin Lee, Marci - current. All re-elected.
D. Regional coordinator. Monty - will continue. No volunteers to assist.
E. June meeting 28-29 - executive committee can run meeting

F. Action Core
Billy, Wiley, Carole and Nancy have all used AC successfully.
Might be good for board to have access to the AC mailing list.

Call to membership to join it. It could be a training ground for the board, and might
generate interest in being more active.

Need to have more communication with members - Marci says NYC Metro region has a
newsletter for members that posts an ad for Action core report

lll, CENTRAL OFFICE REPORT (See Attachment #1)
Caroline will put a notice on listserve about 1997 CMN owned printer/fax she no longer
needs

Time spent on keynote going in her conf time - some disagree that her time should be
part of the keynote prep. Some feel the keynote committee should do the work and take
it off Caroline. For that matter, all committees should do their respective committee
work instead of Caroline.

$1000 was paid to keynote last year - some think we should keep that amount for the
keynote fee and nothing else.

Billy proposes that we deal with logo merchandise sales online. Do we need a committee
for this? There are companies w online store will look at current internet options
Items can still be for sale at conference/

Caroline will bring merchandise to 08 conference and BOD list will discuss meanwhile.
Ellen G has agreed to continue to mail out brochures when people ask for them.

IV. MAGIC PENNY REPORT

A. New policy (See Attachment #2), don't have a Magic Penny person yet - will send a
list of nominees to the board to see what we think - ask for your nominations - select by
May 1st when packets are ready to send out - flyers need to be in packet.

B. Committee Barb, Sally, Frank, Phil
Barb W. wants to step down - possible replacements - Jenny K-L, Tom Pease, Ruth
Pelham

C. Award design. See beginning of meeting.
V. MEMBERSHIP
A. Count 384 current members- Still losing members (See Attachment #3)

B. Lapsed member contacts - Monty is willing to send out lapsed member lists to
regional reps and ask if they are willing to make calls. He thinks we need te offer them
semethingtecome back [correction per M. Harper: He thinks we need to frame

the contact so that we're doing them a favor by asking them back.]

Billy G says we need a marketing plan Wiley says what makes CMN special is the ability
to have personal relationships within the membership Caroline will make mailing labels
of the last few years of lapsed members

There should be a marketing catch phrase for CMN like, "CMN - the heart of children's
music" Monty will head a group to hash out a phrase

C. Regional coordinator’s report (Attachment #4)

It is decided not to threaten the Canada region with provisional status or dissolution
since we want them as members. The argument is made that regions should be able to
have their own listserves like Canada wants to.

It would mean $5 a month from the regional money. Caroline says the NE region is using
some of their money to purchase a service to do their newsletter and thinks the same
could be done with the listserves. No objections to using designated funds for
listserves.,

Exec comm would be on all the lists Monty needs to talk with Ros and the exec about
Ros's status as regional rep as well as their region working with ECMA, another Canadian
music organization.

D. Membership Goals

Wiley proposes a plan:

Phase one - Half of the 302 friends of CMN MySpace are not members. He would like to
find a way to invite them to become members.

Phase two - Contact as many of the musicians who can be contacted through CDbaby
and Itunes.

VI. FINANCES
A 2007 Finance Report (Attachment #5)
Lost $6K paper loss in stock that tanked due to sub-prime mortgage problems.

Some on board weren't aware that we had a brokerage account and feel there should be
a committee to oversee it and not just leave it to one person as it has been left to
Barbara. No one wanted to be involved with it before.

Steven and Wiley want to look into the different possibilities of other investments and
what ou r
current insurance policy covers as far as directors and officers insurance. It could cost

$9000/year for board of directors insurance. Pam, Wiley, Steven will look at investment
portfolio and director's insurance

B 2008 Budget (Attachment # x)

(Also see minutes for the followup session April 5, 2008.)

[Note taker missed the first 15 minutes]

Unrealized gains and losses (Jan-NovO7 income) - reference to 6K loss in stocks

Steve Z - 0 is good number for 2008

Steven will look into finding lower banking fees. And look into moving LA bank account
to different location.

2008 Budget figure explained

Office space was added and 200/month was authorized by board to be paid to Caroline
ongoing

PIO! Will cost less in 08 because no editor search or anniversary issue
Caroline will also consider less expensive way to send PIO! in bulk

Half of annual dues pays for PIO! for each member Set goal to reduce cost of PIO!

Raising dues suggested - other music orgs cost more to join

Set up committee to look into raising dues - Carole, Liz, Pam, Wiley, Billy - Liz is point
person 2 Tiers of dues suggested with one membership level receiving cheaper
newsletter instead of PIO!

$84,023 - working expense total travel expense will be reduced because of phone
conferencing directory should be printed out for people with no internet service $49 will
be put in budget for that

$750 for fundraising

$60 for logo merchandise

$1000 for Magic Penny 08

Line item discussion pertaining to clarifying 08 estimated expense and income

Total projected income - $84,023

Total projected shortfall = $4,048 - need to raise this with fundraisers

Need to have another fundraising meeting in mid-Feb after Caroline gets the final figures
in for 07 - a 3 hour meeting

C Tax Preparation

Vil. Fund Raising
Tabled until followup conference call April 5, 2008.

VIII. National Conferences

A. 2008 Carole P reports that everything is going well. Kathleen is doing great job.
Marie Hopper is doing program book and sales table, Erin Lee and Marci are doing
workshop programming, Susan Salidor is doing the Silent Auction

The conference fee with room included should be around $300, with sharing a room and
includes food (Attachment #6). Carole doesn't feel she needs a board liason.

a5. Keynote

Keynote question - should we have one
Evaluation - extend time another year on keynote
Marie will be asked to contact Patricia

B. 2009 Contract for facility in North Carolina is signed. Still working on budgets and
committees. Date - Oct 9-11. Board would meet on the 8th. Carole will be board
liaison for Marie in 09.

C. 2010 Conference for '10 doesn't have a chair yet. Barbara volunteered to contact
southern Calif and help them get set up. Chris Lamm said they would do it, once they
find location and chair. Linda Johnson is the point person. Everyone agrees 2 years from
conference is good lead time to have a chair and location.

b2 Barbara will be initial liaison to Linda to get things started.

D. 2011

Sammie Haynes and Janet Sclaroff agreed to work together for this conference. Sammie
would like it to be in Maine, her home state. Janet lives in NJ. Liz said she would
consider taking Janet's place if it seemed to hard to coordinate together between Janet
and Sammie. Caroline will talk to Janet.

E. Beyond 2011
2012: agreement to have it in the Midwest again. Barb will consider chairing it. Chair
should be in place by this fall.

IX. ONLINE SERVICES (Attachment #7)
A. Welcome to new site manager, Laura DeCesare

B. Summary of online services report

Billy Grisack - MySpace report - Wiley and Debbie will join team of Billy, Janet S and two
others 300 friends, many not members - Wiley and Debbie will work on project of
turning friends into members. Conference reflections on website could generate interest

C. Wikis
Decision to create 2. #1 will be for public on which members can post #2 will be for only
members Priority will be developing #1

D. Songs online - strong support for a general feel and title of songs page, ot
conflicting with design of grant Probably will solicit list serve members for additional
songs

Proposal to solicit songs from general membership through PIO!, etc

Idea brought up for a kids juke box Interact CMN website with MYSpace site - may need
extra permission from publishers and songwriters

Suggestion is made that future release forms ask composers to allow PIO!, website,
MySpace, podcast use Proposal to add songs to main page of website, as web team
manages

Changes in language - " songs on any topic are welcomed as long as they do not
contradict the principles of CMN"

Laura is approved by board to work with online services committee

She will check with online team regarding language of solicitation and then send out
solicitation

E. E-mail newsletter—Barb will follow up with the BOD e-mail group.

X. PIO! REPORT

Sue Schnitzer -Need 3 replacements on editorial advisory committee. Ruth Pelham,
Nancy Silber, Sarah Pirtle were suggested. Patricia, Bonnie, Joanne Tuller also
suggested. Exec Comm should decide on this personnel matter, with input and
suggestions from committee.

"Connections" by Beth Bierko is being discontinued. Johnette Downing is no longer CMN
member so her column is discontinued. Joanie wants to drop "New Sounds" but Paul
Strausman wants to take it on. No objection. Barbara would like to bring back the old
"Rose and the Apple Tree:" history column.

Sue needs back issues of PIO! Will propose new idea for column sometime in the future.
Carole will post To Do list from this meeting on the BOD [don’t use this term:
meaningless to non-board readers and future readers]

Pam will schedule fundraising meeting

Wiley will email this board meeting’s notes to Caroline and Terri

Minutes prepared by Terri Roben, partially edited by C. Presnell
See minutes corrections in a separate file

CAROLINE’S 2007 YEAR TIME/TASK REPORT
(Part of Jan. 2008 Central Office Report) {1/08 Attachment #1

CP TIME/TASKS 2007 SUMMARY

Task | % of Total Cost @
Hours Year Hrs. $18/hr

Totals
Members 143.5 8% $2,583.00
Administrative 598.9 35%] $10,780.20
Office 114.7 7% $2,064.60
Regions 272.3 2% $491.40
884.4 51.6%} $15,919.2
Total Ofc Mgt & Admin 0
Nat Conference, all yrs. 326.0 19%} $5,868.00
PIO!, all issues 175.9 10% | $3,166.20
Board 161.6 9.4%| $2,908.80
Online Services--Web 87.1 5%| $1,567.80
Online Services--E-mail Groups 24.9 15% $448.20
Online Services--Directory 18.1 1% $325.80
Online Services--MySpace 0.3 -1% $5.40
Directory, Printout 27 -1% $48.60
06 Magic Penny 11 -1% $19.80
07 Magic Penny 6.7 -1% $120.60
Outreach/Mktg 10.4 1% $187.20
Fund Raising 12.9 1% $232.20
Stock Acct 0.0 0 $0.00
Grant Prep 0.0 (0) $0.00
Teacher Institute 0.0 0 $0.00
Logo Merchandise 0.0 (0) $0.00
831.9 48.4%| $14,974.2
Total Special Projects 0
1,716.3 100 %| $30,893.4
Month Totals/Year oO


1/08 Attachment #1 cont.

CAROLINE TIME/TASKS HOURS COMPARISON
TASK CATEGORY 2002 2003 2004 2005 2006 2007
Members 189.6 199.4 146.3 184.2 157.6 143.5
Administrative 407.2 403.0 64.6 326.8 492.4 598.9
Office 98.5 129.9 27.2 75.9 120.0 114.7
Regions 31.3 28.0 136.1 42.3 33.0 27:3
Total Ofc Mgt & 726.6 786.0 726.5 629.2 803.0 884.4
Admin
Nat conference, all 218.7 202.4 251.2 253.3 327.8 326.0
rs.
tor all issues 204.1 124.6 97.7 111.5 118.8 175.9
Internet--Web 64.6 31.3 61.3 120.7 39.0 87.1
Internet--E-mail 27.2 43.9 29.2 9.1 12.3 24.9
Groups
Internet--Directory 0.0 0.0 0.6 28.0 12.1 18.1
Internet--MySpace 0.0 0.0 0.0 0.0 0.0 0.3
Print Directory 0.0 89.6 15.3 6.2 6.6 2.7
Board 136.1 127.8 143.4 128.4 203.7 161.6
Stock Acct 3.1 0.7 0.0 0.3 0.0 0.0
Outreach/Mktg 11.4 4.2 2.3 5.6 5.7 10.4
Magic Penny, all yrs. 0.9 0.5 47 45 14.5 7.8
Fund Raising 8.6 5.2 2.7 1233 9.8 12.9
Grant Prep 13.0 7.7 17.7 0.0 0.0 0.0
Teacher Institute 4.1 0.0 0.9 0.0 0.0 0.0
Logo Merchandise 0.0 0.0 0.0 0.0 0.2 0.0
Brochure Reprint 0.0 0.0 0.0 3.9 0.0 0.0
Total Special 691.8 637.9 627.0 683.8 750.9 827.9
Projects
Year Totals 1,418. | 1,423.| 1,353.) 1,312. | 1,554. | 1,712.
4 9 5 oO oO 3

Comment: The big bump in Administration 2007 (and 2006) was largely due to an extremely problematic
computer upgrade in fall 2006 and early 2007. Most months were within the usual range.

GUIDELINES FOR THE MAGIC PENNY AWARD COMMITTEE
Adopted by the board at its meeting January 12-13, 2008

1/08 Attachment #2
THE AWARD

The Magic Penny Award, named after the song by Malvina Reynolds, is a Children's Music
Network tribute to people who have dedicated their lives to empowering children
through music. It is presented annually at our national conference to honor the lifetime
contribution and achievement of someone whose work most embodies our mission.

THE SELECTION PROCESS
Summary
(from the CMN Policies/Procedures document adopted 5/04)
Board members make nominations to the Magic Penny Committee.
The committee recommends a nominee.
The board approves a recipient.
A representative of the board announces the choice to the nominee and the
public.

PROCESS DETAIL

Get recipient inations from the board at their winter meeting the year before

|p

the award is to be presented (that is, almost two years before the presentation).

An invitation similar to the following will be printed in each issue of Pass /t On!, either as
part of a Magic Penny report article or as a separate announcement:

Magic Penny Award recipients are selected by the CMN board on behalf of

the entire membership. Member input is welcome. If there is someone

you believe is deserving of the award, please feel free to submit the name

to the president or the CMN office to have it added to the list of nominees

to be considered.

Consider location of conference when making selection

At times a candidate has been selected who lived at the opposite end of the country
from the conference location, making for expensive travel. This may be the committee’s
(and board’s) choice, but it should be done mindfully.

Complete selection by September of year before award; get board approval

In order to integrate with general organization processes such as budgeting and board
meetings, and with conference needs such as timely publicity, the committee should
plan well ahead, aiming for completing a selection before September of the year before
the award is to be made so that the candidate can be approved at the fall board meeting
in October.

Prepare a budget ASAP

Cost issues will have been part of the selection discussion, and a complete financial
outline should be completed as soon as the recipient has been identified. Among the
expense items to consider are the award art object, recipient’s travel expenses including
ground transportation at both ends, on-site housing and meal costs, AV equipment rental
for the tribute, CMN administrative costs (national coordinator’s hours), Sunday guest
lunches, and miscellaneous small expenses such as postage for sending publicity
materials and photographs provided to the recipient. Records of past MP expenses are

available from the CMN office. The committee may want to consider soliciting financial
contributions from outside CMN or sharing travel expenses with another organization
whose interest in and activities with the candidate would complement CMN’s.

Magic Penny Committee Guidelines, p. 2

From the CMN Policies/Procedures document—

Cost

The Magic Penny Award is a function of the board on behalf of the members, which
happens at the gathering. It is not a function of the gathering. So all costs for the
award, honoree travel and housing, and other associated expenses are part of the
general CMN budget, not the gathering budget.

Guest Expenses

Out of the Magic Penny budget, CMN will cover travel, food, lodging, and the
conference registration fee for the award recipient (and one personal care
assistant if needed).

The recipient may also designate up to five people to receive free registration for
the award tribute program and lunch. If those people want to participate in more
of the conference/gathering and/or stay overnight, they must register for the
gathering and pay the stated fee.

Cc icate budget ds to CMN office by mid-December of year before
award

The yearly budget draft is prepared in the CMN office during December for completion
and approval at the winter board meeting. Therefore, MP budget needs should be
communicated to the office in time to be included in the draft.

Gather/create publicity materials—various deadlines

The basic pieces are (a) a description of the recipient and his/her work that can be used
as is or drawn from for publication and publicity and (b) at least one picture suitable for
Pass It On!, the Web site, and PR packets.

1. Aim for having a brief write-up on the honoree for the winter/spring issue of
PIO!, which is mailed in early February. Sometimes a song written by or used by
the honoree is used, too. The deadline for submission to the editor is November 1,
but if we know about how much space it will occupy, it can be submitted to the
CMN office up to December 10. Consult with the editor from the beginning.

2. We also have some descriptive material in the fall P/O! issue, which is mailed in
early September. This might be a reframing of the basic material or it could
include additional material provided by the MP Committee. The submission
deadline for that issue is June 4, but it can usually be stretched into early July for
this if we know what's coming.

3. If the basic write-up is not itself suitable for publication on the Web site, create
one for that purpose by February or March of the award year and submit it to the
CMN office or the online services coordinator. Additional informal pictures
illustrating the honoree’s life and work are welcome.

4. If the conference committee wants to use press releases and/or PSAs, give
input about the Magic Penny recipient for them.

Arrange creation of the award art

Give the artist the award description that heads this page and an overview of why the
person was chosen for the award. Oversee timely completion. See that the award gets
to the conference. Arrange with the CMN office for payment to the artist.

Magic Penny Committee Guidelines, p. 3

Plan the tribute and at-conference logistics

Well before the conference (January/February is not too early), the conference organizers
need to have been brought into consultation about when the tribute will be scheduled,
what space and equipment needs there will be, and coordination of hospitality for the
recipient. (Although the latter is the responsibility of the MP Committee, the local chair
of necessity assists and might be asked to take a major role.) (See a suggested tribute
program outline below.)

(At this point if not before, start selection of next year’s honoree and be ready to
present it for board approval at the fall board meeting.)

Make the award: October / fall

Now you get to have the fun. The CMN national coordinator arranges for photographs of
the tribute and the award and sees that they get posted on the Web site. The P/O! editor
will arrange for a follow-up piece in the winter/spring issue. Its format, content, and
authorship vary from year to year.

(Take a breather and then get to work on next year’s budget for December.)

Possible Format for Magic Penny Tribute/Award Ceremony
by Phil Hoose

1. Someone leads the song "Magic Penny."

2. Someone sort of brings the meeting to order by welcoming everyone and our
recipient. They explain the basis and purpose of the award. They read something broad
and profound, perhaps a section of Bess Lomax's keynote speech at our 1999 conference
(available from the CMN office).

3. Someone close to the recipient explains why she or he has been selected.

4. If there is a video, show it now.

5. Then there is music: songs, etc. Get as many people involved as possible. Someone
has to be in charge of grabbing the talent and getting them prepared in advance. The
progam should be mapped out. This should be the longest section.

6. Now the recipient gives acceptance remarks.

7. The award, the actual thing, is presented.

8. Everyone sings “Magic Penny” again, and that's it.
SELECTION OF THE COMMITTEE
(This selection section is part of the CMN Policies/Procedures document.)

The Magic Penny Committee, a subcommittee of the Board of Directors, shall consist of
three or four people selected by the board from among the current and/or previous
board members. Although this is a standing committee whose ongoing work spans and
overlaps more than one year, its membership may revolve: its members shall be be
appointed or reappointed yearly at the fall board meeting. One of its members shall be
named at the fall board meeting to act as committee facilitator until next fall’s meeting.
[End of guide]

POSSIBLE TIMELINE FOR COMMITTEE WORK
to be adjusted to accommodate to the timing of board meetings and the conferences,
and possible far-in-advance stages of conference planning

Jan./Feb. and/or before * Communicate with this year’s conference organizers
about scheduling the Magic Penny program, space, and
other on-site needs.

e As needed, give input to this year’s conference
organizers for developing press releases and PSAs.

e Put together a list of nominations from the board at the
winter board meeting and any submitted by members
for the award to be made in the next calendar
year. (For example, make list in Jan. '09 for award in
Oct. '10).

Feb./Mar. ¢ Make sure the Web site manager has all the materials
needed to post on this year’s recipient.

¢ Begin researching candidates and narrowing the list for
the award to be made in the next calendar year.

May e Identify and engage an artist to make this year’s
award.

e Write a new descriptive piece about next year’s
honoree for the fall Pass /t On! or reframe or expand
what was used in the winter/spring issue. (Due Jun. 4,
with some flexibility.)

Jul./Aug. Plan this year’s award tribute.

Aug. e Make sure all pieces and logistics are in place for this
year’s award and tribute.

e Finalize the nominee for next year’s award to be
presented to the board for approval at their fall meeting.

Sep./Oct. fall board * Board names committee members for the year and
meeting names one of them as the committee facilitator.
« MP Committee presents a candidate for next year to
the board.

¢ Board approves/selects an honoree for next year and
appoints one of its members to notify the honoree.

Sep./Oct. annual This year’s award presented
conference


Sep./Oct.
after the fall board
meeting

Committee or others engaged by them write material about
next year’s honoree for the winter/spring P/O! (Deadline
Nov. 1, with some flexibililty.) Furnish one or more pictures
and possibly a song by or used by the honoree. The article
or another version of it the committee develops will be
posted along with the pictures (or others) on the Web site
in the early spring.

Oct. or when appropriate

Have this year’s award artist submit an invoice to the
CMN office or make other arrangements with the office for
payment.

Nov. By Dec., develop a budget for next year’s award to be
part of the CMN budget.
Dec. Begin thinking about nominations for the award to be

given year after next, to begin moving on it next month.


Suggested Process for 2008 Award

As soon as possible, but by Nov. 15, 2007:
By e-mail, the board approves the guidelines as drafted or amended, which include the
policy on committee selection.

Executive Committee, with input from the board by e-mail or a conference call, proposes
the list of committee members and facilitator, and gets board approval by e-mail.

By Nov. 20:
Executive Committee invites e-mail nominations from the board, and the MP Committee
begins its deliberations.

By Jan. 20:
MP Committee presents a nominee to the board by e-mail.

By Jan. 25:
Board considers the selection via conference call.

Follow up if needed.

THE CHILDREN’S MUSIC NETWORK
MEMBERSHIP REPORT 1/08

Current Members (Excluding gift memberships)
[1/08 [1/07 [1/06 [1/05 [1/04 [1/03 [1/02 [1/01
[384 [397 [424 [419 [447 | 467 [496 [562

New 2007: 52 Lapsed Jan.-Oct. 2007: 75

Current by Region:
8 Canada (& one more sending in an application this week)
20 Great Lakes
24 Mid-Atlantic
60 Midwest
101 New England
51 New York Metro
50 Northern California
17 Pacific Northwest
18 Southeast
35 Southern California

1/08 REGIONS REPORT 1/08 Attachment #4|

Dear BOD,

First, my apologies for not getting this written up sooner. I'm feeling a bit overwhelmed
by CMN right now...

This report is in two halves:
A. What we need to do during the meeting
B. Me ranting

A. Canada
During the 15 minutes I've got on the agenda we need to decide what to do about
Canada.

This region has been inactive, with fewer than the required 10 members for several
years.

| contacted all 8 Canadian members. There is still a core group that wants to re-activate
the region, and | have put them in touch with one another through email.

The current rep is Ros Shwartz. She signed on as a co-rep, but was left to do the job on
her own, which she can't manage. She told me that if she could find a new partner she
would like to continue as co-

rep.

Well, | found her a partner, Russ Clayton, who seems pretty energetic.

But first, what will be their fate?

There are no guidelines in our bylaws about when and how to dissolve a region.

| propose that we should accept Ros and Russ as co-reps and give the Canada region
provisional status (I'm inventing as | go), meaning that they can be a region for one more
year and at that time if they haven't built up their membership to more than ten and
held an annual meeting, we'll dissolve the region all together. (But they will accomplish
those things.)

We do need to allow their meeting to happen online or via a conference call.

P.S. There was much discussion about changing "Canada" to "Toronto" or "Ontario" but
they want to stay "Canada" for now.

| propose also that "Provisional Status" be added to the bylaws in general terms so that
any region falling below the 10 member minimum or failing to meet during the course of
a year will become provisional, then dissolve in the next year if they fail to rectify the
situation. Then we won't have to revisit this issue.

Two requests from Ros:

1. That Canada have their own email list. The region is huge, with members spread out -
they need this to keep in touch because they can't physically get together. (Which brings
up the question of whether other regions can have their own lists, too.)

2. Information on how she can work with other local organizations.

Here are Ros's words:

> Maybe we could invite some of these organizations to become members > of CMN en
masse. For example: the ECMA group would pay some > amount of money to CMN, in
exchange for which (a) regional ECMA > members would be notified of CMN events (b)
regional CMN members > would be notified of ECMA events (c) individual ECMA
members could > join CMN at a reduced rate

Se
> Why not the other way around? i.e. CMN pays to join ECMA? ... > because (at least as |
see it) the ECMA community is a subset of > the CMN community ... and by joining CMN,
ECMA is supporting > children's music in general. But if ECMA had a problem with this,
> maybe some sort of reciprocal association could be arranged.>

> Certainly there's no advantage in duplicating efforts - or, worse, > competing - ina
small community with common goals!

B. What The?

| was dismayed to see the membership numbers drop again. CMN is dwindling during a
time of incredible growth in the children's music industry. If we can't make ourselves
relevant then what's the point?

| spoke to a member the other day who said, "I suppose | could tell some of the other
children's performers in my area about CMN, but most of them really aren't CMN type
people, if you know what | mean."

What the? With this attitude floating about, no wonder...

What does this have to do with regions? Regions are where growth should be happening.
Caroline posted some great brainstorming about growth in her email with the subject:
Agenda V-D--Membership Goals. (These ideas appear to be four years old and have not
been followed up on much.)

They are great ideas, too, however none of them are going to be as effective as they
could be if we can't describe to someone in a few words what CMN is all about.
Frustration with this is a sentiment | hear over and over from regional reps. Here's what
I've heard: "You can't explain CMN you just have to experience it." Well, that ain't gonna
get new people in the door.

What can help our reps build their regions? A strong sense of mission and empowerment.
We need to spend some time to discover our core mission, and learn how to
communicate it! We need to revisit our mission statement and we need to form a
marketing committee. We need to hold some conference calls focused on membership.

Other issues I'd like to address someday:

- | think regions should be allowed to set their own geographic boundaries, as long as
they don't overlap.

- | think we might be better served by "chapters" - which could include geographically
defined regions as well as similar groups defined by interest.

- | think regional reps should be called "coordinators" instead, or something more
empowering. We need to view them as leaders, which they are, not merely as
representatives.

- | think we should view a region as a mini-CMN, with more autonomy to do what needs
to be done for growth and vitality in their own area. A strong, clear, simplified CMN
mission(*) can help enable this.

- | think we need to provide leadership training for ourselves and our regional reps.
(*) P.S.

What do | mean by strong clear simplified mission?

Well, most things CMN can be done as long as they are "in accordance with our values."
That statement is a momentum-killer, because who is the keeper and interpreter of our
values? The board, and we will take forever to debate the merits of an idea. Besides if
you ask each board member what our values are you'll get 15 different (overlapping)
answers.

There is a lot of uncertainty out there about what's ok to do and what isn't, and about
what CMN is all about and how to describe it and sell it.

We need a clear mission statement that allows action to happen in the name of CMN, as
long as that action fits the statement. We need an after-the-fact review process in place,
not an approval first model. Then we can empower other people, such as our regional
reps, to represent us with confidence and go gung ho for CMN.

| have a lot more to say about our values, but I'll spare you for now.
Thanks for reading!

Monty Harper
CMN Regional Reps Coordinator

THE CHILDREN’S MUSIC NETWORK FINANCIAL REPORT
for BOARD MEETING JANUARY 2008

1/08 Attachment #5]

JAN.-NOV. INCOME & EXPENSE YEAR-TO-DATE COMPARISON

Jan-Nov0O7 Jan-Nov06 Jan-Nov05
INCOME
04 Fundraising 0.00 0.00 6,965.00
05 Fundraising 300.00 8,305.00 4,205.50
06 Fundraising 4,855.00 2,248.00 0.00
07 Fundraising 6,358.25 0.00 0.00
Directory Printout 10.00 0.00 0.00
Dividends 379.45 318.00 258.50
Donation Income 3,907.80 6,065.87 5,985.50
Interest 551.47 469.46 255.81
Logo Merchandise 317.00 180.00 910.00
Sales
Membership Income 17,079.00 16,885.50 18,020.25
Miscellaneous 49.99 15.00 53.15
Income
National Conference
Income—
Nat Conf 04 0.00 0.00 29.50
Nat Conf 05 0.00 0.00 16,190.75
Nat Conf 06 0.00 24,256.05 0.00
Nat Conf 07 29,757.00 0.00 0.00
PIO! Sales 304.00 310.00 755.00
Region Activities 855.00 1,095.00 900.00
Region Misc. Income 60.00 0.00 0.00
Returned Check 0.00 7.00 0.00
Charge
Unrealized -6,435.22 -651.50 -357.50
Gains/Losses
TOTAL INCOME 58,348.74 59,503.38 54,171.46


2007 Fin. Rpt. cont.

EXPENSE 2007 2006 2005
Bank Service 953.45 746.23 614.99
Charges
Board Expenses 3,853.67 4,289.89 2,415.34
Bookkeeping 1,796.25 1,507.50 1,089.00
Services - Chris
Brochure Expenses 0.00 0.00 3,037.20
Directory (Print) 48.60 118.80 0.00
Expenses
Directory 04-05 0.00 0.00 505.26
Supplement
Fundraising 673.93 378.45 419.80
Expenses
Graphic Design 40.00 0.00 0.00
Insurance 372.00 373.00 373.00
Logo Merchandise 3.60 19.24 0.00
Magic Penny 1,247.89 330.28 469.72
Misc. Income 15.00 15.00 0.00
National Conference 0.00 0.00 63.00
04
National Conference 0.00 406.65 12,859.73
05
National Conference 46.90 19,268.97 4,189.24
06
National Conference 24,987.86 325.80 0.00
07
National Conference 944.60 0.00 0.00
08
National Conference 1,171.00 0.00 0.00
09
Office Facility 2,300.00 0.00 0.00
Office Supplies 126.27 426.82 437.54
Online Services—
Directory Online 241.20 205.20 151.20
E-Mail Groups 412.20 210.60 136.20
e-PIO! 12.60 21.60 232.20
Servers 682.50 556.47 893.70
Web Site 1,956.00 1,042.80 3,147.10
Outreach/Marketing 157.80 201.00 32.40
PIO! Expenses
Editor 3,000.00 3,000.00 3,000.00
Prod & 7,370.53 5,787.93 5,193.43
Distribution
Postage 1,217.54 751.34 965.46
Printing/Copying 0.00 18.35 0.00
Professional Services 15,318.00 12,614.40 9,569.40
- CP
Region Activities 962.40 923.11 345.38
Expense
Stock Account 0.00 0.00 3.60
Storage 839.00 930.00 714.00
Telephone 1,037.41 907.33 1,053.22


Temporary Staff 154.00 0.00 0.00
TOTAL EXPENSE 71,942.20 55,376.76 51,911.11
NET INCOME -13,593.46 4,126.62 2,260.35


The Children’s Music Network
Designated Funds Nov. 07

GRANTS

FUNDS

Children's Music Day (in NYM
balance)

National Gathering Scholarship
Fund

Growth Fund

Membership Scholarship Fund
Gift Membership Fund
Development Fund

TOTAL GRANTS & FUNDS

REGION BALANCES
Canada
Mid-Atlantic
Midwest

New England
Northern California
NY Metro
Southeast
Southern California
Pacific Northwest
Great Lakes
TOTAL REGIONS

Duplicated Funds (NYM)

REPAID MEMBERSHIP

GRAND TOTAL DESIGNATED
FUNDS

FUNDS
AVAILABLE
11/01/07

1,024.52

1,749.19
6,250.00
2,698.70
670.00
2,650.00
15,042.41

500.00
500.00
957.21
1,000.00
1,000.00
1,949.52
500.00
1,000.00
399.69
500.00
8,306.42

(1,024.52)

1,555.00

23,879.31

PERIOD
INCOME

10.00

10.00

60.00
40.00

35.00

15.00
150.00

225.00

385.00

FUNDS
AVAILABLE
11/30/07

PERIOD
EXPENSES

1,024.52

1,749.19

6,250.00

2,708.70

670.00

2,650.00

0.00 15,052.41

500.00
560.00
997.21
1,000.00
1,000.00
1,984.52
500.00
1,000.00
399.69
472.47
8,413.89

42.53
42.53

(1,024.52)

1,780.00

42.53 24,221.78

The Children’s Music Network
Statement of Financial Position
Nov. 30, 2007

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 19,381.16
Wells Fargo Money Market 14,431.88
Total Checking/Savings 33,813.04

Other Current Assets
Stock Account-Wachovia 20,517.86

Transfer Account 500.00

Total Other Current Assets 21,017.86

Total Current Assets 54,830.90

TOTAL ASSETS 54,830.90
LIABILITIES & EQUITY

Equity

Net Worth-Retained Earnings 68,139.56

Opening Bal Equity 284.80

Net Income -13,593.46

Total Equity 54,830.90

TOTAL LIABILITIES & EQUITY 54,830.90

1/08 Finance Report, cont.

FUND RAISING SUMMARY BY PROJECT
Does not include most small fund raisers at nat. conf.: considered nat. conf. Income
Year shown is the year initiated; $ = income for that year's project received all years

2002 2003 2004 2005 2006 2007
Spring FR Letter 0.00 0.00 0.00 2,441.00 0.00 3,885.00 @
Fall FR Letter 0.00 2,098.00 0.00 1,610.00 3,900.00 1,139.00 #
1,472.0
Silent Auction 0.00 1,030.00 0 1,531.00 1,808.00 2,236.00
6,068.2 7,965.0
Give A Gig/DAD 5 9,120.00 0 8,666.00 6,170.00 350.00 *
Direct Solicitation
Calls 980.00 2,205.00 0.00 0.00 0.00 0.00
Boomwhacker
Sales 0.00 0.00 300.00 0.00 0.00 0.00

Year Total 7,048.2 14,453. 9,737.0 14,248. 11,878. 7,535.0
5 00 oO 00 00 oO

@ from 23 donors
# a/o 1/11/08 (23 donors)
* recd a/o 1/08; + pledges 700 + 400 match

2007 NATIONAL CONFERENCE P&L

INCOME Budge’ Actual _ Est.
t >11/30/0 Final
7 --All
Yrs.
Registraton Fees 26,550 28,312 28,312
Sales Tables 200 350 350
Program Book Ads 600 690 690
Anniv. T-shirts (0) 405 405
Donations (0) (0) 0
TOTAL 27,35
INCOME t) 29,757 29,757
EXPENSES
Site--
Food 11,929 13,838 13,857
Meeting rooms 2,550 2,505 2,505
Site comp (CP) 293 229 229
Site comp
(Chair) 0 0 0
Misc. site
charges 0 0 0
Labor--
Prof -CP 4,680 5,782 5,782
Child care 200 200 200
Communic.--
Postage 600 389 479
Printing/copying 800 554 634
Phone 50 (0) 100
Publicity 150 70 70
Other--
Keynote 1,000 1,000 1,000
Supplies 200 398 463
Photos 15 (0) 0
Sound system 0 0 0
Anniv. T-shirts (0) 476 476
Misc. 50 (0) 0
TOTAL 22,51
EXPENSES 7 25,441 25,795

NET 4,833 4,316 3,962

Projected Income/Expense Statement for
2008 National Gathering at
Illinois State Beach Park Conference Center

Projected Income:
Conference fees $27,945.00
Individual Room Rate for 80
rooms@$220* 17,600.00
Transportation fees 750.00
Fund Raising on Site 0.00
Sales Tables 300.00
Program book 500.00
Donations 0.00
Total: $47,095.00
Projected Expenses:
Site rent/food $13,958.00
Individual room rental 17,600.00
Transportation 750.00
Misc. site charges 200.00
Prof. - CP 4,500.00
Keynote Speaker 1,000.00
Postage 700.00
Printing/copying 700.00
Phone 50.00
Publicity 300.00
Supplies 150.00
Photos 100.00
Equipment Rental 0.00
Site Comp, CP 219.00
Total: $40,227.00
Net Profit: $6,868.00

*# rooms determined by assuming attendance of 115 - 70 of those
would be double occupancy rooms (35 rooms) and 45 would be singles,
coming to 80 rooms at $220 per weekend.

ONLINE SERVICES/ WEB SITE REPORT JANUARY 2008
SUBMITTED BY BARB TILSEN
1/08 Attachment #7|

I. WEB SITE STATISTICS, REPORT ON MYSPACE, CMN EMAIL GROUP
These sections of this report will be sent out separately as they are available this week.

Il. TRANSITION TO NEW WEB SITE MANAGER
Laura DeCesare is our new CMN Web Site Manager as of January 2008. Laura has been
involved in web site discussions and planning the last two months and in addition we’ve
had conference calls and written materials available to her to get acquainted with the
duties and responsibilities of web site manager. | will continue in the job of Online
Services Coordinator through the end of my term on the CMN Board in 2008. Laura has
been a pleasure to work with and will be terrific as our new manager. | will be available
especially early in this new year to help her transition into this job.

II, REDESIGN OF THE MAIN PAGE
We have been working this fall on re-designing the main page for the CMN web site. The
design ideas presented in the last Online Services report represented the direction we've
been going with the new design. It has continued to be refined and evolved from there.
Though it’s not ready to show at this point, it is close to being finished and Carl has done
a really beautiful job. The Board will be notified when it’s ready to go up on the web site.

IV. ADDITIONS TO THE WEB SITE AS OF DECEMBER 2007
MUSIC & LITERACY BOOKLIST: This is a new resource in the member section of the
web site—a listing of books and ideas about combining music and stories and using
music to promote literacy skills. This is currently created by Brigid Finucane, Mike
Eppley and myself. The intent is to invite other CMN members to add their own listings
of music and books to it. This is being considered to be done as a wiki, though at this
point it is formatted and sent to Carl as a word document, and has items from the three
originators only.
MAGIC PENNY GALLERY: We have organized a “gallery” of the Magic Penny Awards
with info about the designer, the recipient and photos of the individual awards and
presentations. This is ready but not yet up on the web site. Since the redesign of the
main page will also mean new looks to the internal pages, we are waiting for the new
design to be finished before this new section of Magic Penny is uploaded to the site. It
didn’t make sense to set it up in the old design and then have to reword it right away.
CONFERENCE REFLECTIONS: Once again this year, | got permission from several of
the members who posted reflections about the national conference on the CMN email list
to use excerpts of their reflections on the web site. The 2007 National Conference page
now includes a report on the conference, the list of workshops offered, and these
member reflections too.
BOARD MEMBER TOOL KIT: We've got a “Topics” list ready to go into the CMN
policies and procedures document on the web site to make it easier to navigate around
that document. It needs just a little bit of work yet on its organization and to get it ready
with links to each section within the document but it should be up on the web site soon.
Other web site work has taken priority at this point.
CMN MARKETPLACE: The CMN Marketplace has been in development for a long time.
Though we had the desire to get this project off the back burner, there has not been time
this fall to start working on it again, so that project continues to be on hold.

Vv. WIKIS
The idea of developing wikis as part of CMN online offerings was first presented in the
last Online Services report. We have spent time this fall exploring what using this form
could mean for CMN. The primary question that we as a web team see that the Board
needs to address regarding wikis centers around the question of access (who has access
to read the wiki and who has access to change it) and how that fits into our goals for
outreach to the general public and what we offer as member benefits.
As with any new thing, there have been a number of questions that have come up about
features, format, style and how to set a wiki up. But the bigger question we’ve been
addressing is who can view the wiki and who can make changes to it (general public or
members only). Underlying this are the questions of how access to resources like the
wikis affects recruiting members and whether resources that we offer on our web site
should freely contribute to the general public and the community of children’s music.
BACKGROUND:
A wiki is software (either on a wiki web site or on our web site) that allows a group of
people to build a resource of information together. Rather than emailing files back and
forth to each other to edit and add info to, the information is in one place and individuals
can come to it at any time to make changes. It includes ways to document what the
changes that have been made are so anyone can view that history, and it includes a way
for contributors to leave messages for each other about what they’ve done or what
questions they want others to think about, also accessible to anyone viewing the wiki.
Monty described wikis at one point in this way: “A wiki is a tool which enables members
of a group to contribute to building a body of knowledge or information. It's kind of like
ants building an anthill. Different workers might do different types of jobs in building and
structuring the wiki, but there is no central leadership involved. The ant queen is just an
egg laying machine - she doesn't give orders or oversee work - likewise there is no wiki
boss trying to direct the whole operation. Yet the individuals involved, making hundreds
of independent decisions, are able to build something together that's useful for the
group.” Wikis can be set up with these options: Public: everyone (including anonymous
visitors) can view and edit pages; Protected: everyone can view pages, only members of
the wiki can edit the pages; and Private: only members of the wiki can view and edit
pages. In addition, individual pages can be "locked" (no editing allowed) by the wiki's
"organizers" (administrators).

In earlier Board reports, we've presented the wikis as being primarily a member benefit
and something that would be in or linked from our member section adding offering new
online resources as another strong reason for membership. We presented the idea that
several pages on the public part of the site might become a wiki at some point (Kids’
Music Mania, Tool Kits) but the main vision has been the public part of our web site is
mainly outreach info about CMN aimed at recruiting new members with Peace
Resources, Music Mania and the Tool Kits as the main things that we offer the public at
large as a resource. But in our discussions this fall, we’ve realized that we really need to
look at this whole approach more deeply.

WIKIS AS A MEMBER BENEFIT: The argument for keeping the wikis as a member benefit
centers around the whole question of why people should join CMN, what do they get out
of being a member. As a CMN board, we have grappled over many years with this
question recognizing that the draw for most members has primarily been one or some
combination of going to our conferences, getting P/O! or being part of the online CMN
community. We've also been facing some decreasing numbers in our membership that
is a concern to many of us. Continuing to develop what we offer online to members with

richer resources can be one increasingly important strategy for getting and keeping new
members. The internet cuts across the physical geographical barriers that keep
members from attending conferences, and the financial barriers that are often limiting
our numbers too. We have the ability as we expand our offerings online to our
membership to use this as a strategy to reach and recruit ever increasing numbers of
people.

WIKIS OPEN TO THE GENERAL PUBLIC:

An equally compelling argument about wikis is to use them to develop resources for the
public at large, for the broader children’s music community and attract new members to
CMN in this way. We are in an especially unique position given who our members are to
create substantive resources about children’s music that can be shared broadly. People
who are surfing the web researching for particular topics, songs or info can come to our
site and find a rich resource to use rather than being blocked and having to join up and
pay something (member dues) in order to access it. There is an important culture on the
internet that is all about freely sharing and building resources in a democratic and open
way—the Peace Resources Pages is exactly this kind of thing--creating resources of
significant substance on the internet in a culture of sharing. We've all had the
experience of being a web surfer researching and visiting a web site hoping to find what
we’re looking for only to get there and see that we have to pay in order to get something
we’re not even sure we really want. There is a strong argument to be made that
bringing the public to our web site and providing meaningful resources is one of the best
recruitment tools we have to interest new folks in joining CMN. This is the spirit that all
the current resources on the public part of the CMN web site have been created in.

In our web team discussions, we have considered the idea of developing two wikis—a
Protected one for the general public and a Private one for CMN members. All CMN
members would be members of both wikis able to both view and add info. In the Private
wiki, certain pages could be locked from general membership editing (board member
resources, for example). Each wiki would have any number of topics within it depending
on the interests of members to create particular resources. What would be in each wiki
would depend in part on the Board policy on access and in part on the interest of a
particular group of CMN members in what and how they want to share info (in some
instances, members may want to make info they share available to the rest of the
membership but not the public at large—this needs to be a factor too).

As we go about refining, developing, expanding what we offer on the web site, this is a
real fundamental question to address. In many ways we are at a crossroads with the
web site right now--having new features in the works we need to be clear how and where
we want these things to be placed. We've always stated we want the web site to be an
online conference center and resource center. We believe it is exactly that and
becoming more so all the time, but the question is for whom?

VI. SONGS ONLINE
One of the goals for Fall 2007 was to address the issue of putting more member songs
online so this could be organized after the first of the year.

We have discussed inviting CMN members to submit up to three songs initially to be ina
pool of songs online that could be played from the CMN home page, on the CMN
MySpace page, and on any internal pages on the CMN web site that are appropriate. We
all agree that songs would not automatically play when any web page is opened, and
that the song files would not be downloadable, but just available to hear. We're looking
at having the songs on the main page be in a “Kids’ Music Jukebox” once we have the

song pool launched, but initially may be called a “Peace Library” since the songs we
primarily have online now come from the Peace Resources Pages.

We discussed the following criteria to be used for songs in this pool:
Song is well-crafted
Song is sung and/or played in tune
Song is well-recorded
Song is appropriate for children
Song is in keeping with the principles of CMN

We have some varying opinions about whether these criteria should be explicitly stated
or whether we should have a much more general statement about songs. And also have
varying opinions about whether the songs on the main page should more selectively
represent the actual principles of CMN to communicate what CMN is all about or whether
they should be a much broader selection of songs by members on any topic. Board input
is appreciated on these ideas.

One other thing that will be developed in 2008 is a standard form for granting permission
for songs in all the ways we publish them (in P/O/, in Peace Resources, in new song pool
for web site and MySpace). Songs that we currently have permission to use on the web
site will have to be recontacted for permission to use on MySpace as well since that
wasn’t part of the original agreement.

Web site/Internet Services Team

Barb Tilsen—Online Services Coordinator

Laura DeCesare—Web site Manager

Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Mr. Billy—CMN MySpace Manager

Monty Harper

Liz Buchanan

ADDENDUM
I After the Board meeting, Laura DeCesare will be added to the BOD list. As web
site manager, she will participate as a non-voting member just as Sue does as
PIO! editor. Any discussion that people would like to have can be raised at the
Board meeting.
Il. Web site statistics from Carl Foote:

Statistics for CMN website, Dec 31, 2007

After a summer lull (80 visitors per day during July and August 07), traffic to the CMN
website picked up in the fall, with the site receiving 120 visitors per day in October and
November. Traffic dropped back to 70 visitors per day during the December holiday
season.

The percentage of visitors who are new to the site remains in the 80% - 90% range, with
a low of 82% in September. Very few of the new visitors returned to the site at a later
time.

In Oct/Nov, visitors came to the CMN website from (parenthetical figures are Jun/Jul):

google.com: 23% (23%)
falcon.jmu.edu/~ramseyil/songs.htm: 20% (22%)
directly: 18% (20%)

childrensmusic.org: 15% (24%)

yahoo.com: 3% (4%)

(and others)

This is the same pattern as reported previously. Referrals from childrensmusic.org and
falcon.jmu.edu were overwhelmingly new visitors, who likely investigated those resource
pages before finding the CMN website directly. For those visiting via direct search, most
of the search terms contained some combination of the words "children", "music",
"song", and "network". Occasionally visitors searched for specific people, songs, or
topics.

Likewise, the most visited public pages in Oct/Nov follow the same pattern as before:

Home Page: 40%
Peace Resources: 25%
Music Mania: 10%
Pass It On: 5%

Magic Penny: 4%

CMN BOARD MEETING MINUTES JANUARY 12/13, 2008
via Telephone Conference Call
Starting time of Saturday meeting - 9:30 a.m. ET; Sunday 9:00 a.m. to 3:22 p.m. ET

I. CALL TO ORDER

A. Present:

Saturday—Frank Hernandez, Caroline Presnell, Pam Donkin, Patricia Shih, Monty Harper,
Terri Roben, Marci Appelbaum, Erin Lee Kelly, Billy Grisack, Wiley Rankin, Steve Zelin,
Barb Tilsen, Barbara Wright, Carole Peterson, Liz Buchanan

Sunday— Frank Hernandez, Caroline Presnell, Pam Donkin, Monty Harper, Marci
Appelbaum, Erin Lee Kelly, Billy Grisack, Wiley Rankin, Steve Zelin, Barb Tilsen, Barbara
Wright, Carole Peterson, Liz Buchanan, (for Web site discussion only) Laura DeCesare

B. Conference Call Logistics
Notetakers - Liz B, Terri R, Wiley R
Task list compiler - Carole P
Timekeeper - Barb T

Skype monitor - Pam D.

ll. BOARD OPERATIONS
A. Election of Officers

Everybody on board is eligible to be an officer, but not on executive committee. Under
the bylaws, a member of the exec committee should have been a director of CMN for at
least 2 years. The Bylaws specify a rotation of responsibility and suggest that people
might be on exec in 3rd year as board member.

al. Frank is president! acclamation.

Barbara accepts Steven's offer to shadow the treasurer. Steven would like to be an
apprentice and will look at the job description

Before we take any action Caroline will check with Michael and see if it's in
Massachusetts corporate law.

Steven will let the board by the time of summer meeting if he'll be treasurer when
Barbara leaves the board.

a2. Barbara is reelected treasurer.

a3. Michael Miller is reelected clerk.

a4. Terri is elected to be acting clerk for minutes/secretary.
B. Naming executive committee - Frank H, Pam D.
Eligible - Pam, Terri, Barbara- Barb refused.

Monty volunteered to come on as trainee.

C. Board election committee
3 members will name 3 non-board members to serve.

Billy, Erin Lee, Marci - current. All re-elected.
D. Regional coordinator. Monty will continue. No one has volunteered to assist.
E. June meeting 28-29 - executive committee can run meeting.

F. Action Core
Billy, Wiley, Carole and Nancy have all used AC successfully. The membership will be
asked to join it. More communication is needed between the AC and the membership.

lll, CENTRAL OFFICE REPORT (See Attachment #1)
Caroline will put a notice on listserve about 1997 CMN owned printer/fax she no longer
needs.

Time spent on the keynote is going in her conference time. All committees should do
their respective committee work instead of Caroline. $1000 was paid to keynote last
year - some think we should keep that amount for the keynote fee and nothing else.

Ellen Greist has agreed to continue to mail out brochures when people ask for them.

IV. MAGIC PENNY REPORT
A. New policy (See Attachment #2)
We don't have a Magic Penny person yet. A list of nominees will be sent to the
board. The recipient should be selected by May 1st when packets are sent out.

B. Committee Barb, Sally, Frank, Phil
Barb W. wants to step down - possible replacements - Jenny K-L, Tom Pease, Ruth
Pelham

C. Award design. See beginning of meeting.
V. MEMBERSHIP
A. Count 384 current members- Still losing members (See Attachment #3)

B. Lapsed member contacts - Monty is willing to send out lapsed member lists to
regional reps and ask if they are willing to make calls. He thinks we need to frame
the contact so that we're doing them a favor by asking them back.

Caroline will make mailing labels of the last few years of lapsed members

There should be a marketing catch phrase for CMN like, "CMN - the heart of children's
music". Monty will head a group to hash out a phrase.

C. Regional coordinator’s report (Attachment #4)

It is decided not to threaten the Canada region with provisional status or dissolution
since we want them as members. The argument is made that regions should be able to
have their own listserves like Canada wants to.

It would mean $5 a month from the regional money. Caroline says the NE region is using
some of their money to purchase a service to do their newsletter and thinks the same

could be done with the listserves. No objections to using designated funds for
listserves.,

Exec comm would be on all the lists. Monty will talk with Ros and the exec about Ros's
status as regional rep as well as their region working with ECMA, another Canadian
music organization.

D. Membership Goals

Wiley proposes a plan:

Phase one - Half of the 302 friends of CMN MySpace are not members. He would like to
find a way to invite them to become members.

Phase two - Contact as many of the musicians who can be contacted through CDbaby
and Itunes.

VI. FINANCES
A 2007 Finance Report (Attachment #5)
Lost $6K paper loss in stock that tanked due to sub-prime mortgage problems.

Pam, Wiley, and Steven will look at the investment portfolio and directors’ insurance.

B 2008 Budget
(Also see minutes for the followup session April 5, 2008.)
[Note taker missed the first 15 minutes]

Steven will look into finding lower banking fees and look into moving LA bank account to
a different location.

2008 Budget figure explained
Office space was added and 200/month was authorized by board to be paid to Caroline.

PIO! Will cost less in 08 because there will be no editor search or anniversary issue.
Caroline will also consider a less expensive way to send PIO! in bulk. Spending less on
PIO! was set as a goal.

A committee was set up to look into raising dues - Carole, Liz, Pam, Wiley, Billy - Liz is
point person. 2 tiers of dues was suggested, with one membership level receiving
cheaper newsletter instead of PIO!

Total projected income - $84,023

Total projected shortfall = $4,048 - need to raise this with fundraisers

Need to have another fundraising meeting in mid-Feb after Caroline gets the final figures
in for 07 - a 3 hour meeting.

Vil. Fund Raising
Tabled until follow-up conference call April 5, 2008.

VIII. National Conferences

A. 2008 Carole P reports that everything is going well. Kathleen is doing great job.
Marie Hopper is doing program book and sales table, Erin Lee and Marci are doing
workshop programming, Susan Salidor is doing the Silent Auction.

The conference fee with room included should be around $300, with sharing a room and
includes food (Attachment #6). Carole doesn't feel she needs a board liason.

a5. Keynote
Should we have a keynote? Should the time be extended?
Marie will be asked to contact Patricia.

B. 2009 Contract for facility in North Carolina is signed. Still working on budgets and
committees. Date - Oct 9-11. Board would meet on the 8th. Carole will be board liaison
for Marie in 09.

C. 2010 Conference for '10 doesn't have a chair yet. Barbara volunteered to contact
southern California members to help them move toward the next steps. Chris Lamm said
they would do it, once they find location and chair. Linda Johnson is the point person.
Everyone agrees 2 years from conference is good lead time to have a chair and location.

b2 Barbara will be initial liaison to Linda to get things started.

D. 2011

Sammie Haynes and Janet Sclaroff agreed to work together for this conference. Liz said
she would consider taking Janet's place, if it seemed too hard to coordinate together
between Janet and Sammie. Caroline will talk to Janet.

E. Beyond 2011
2012: agreement to have it in the Midwest again. Barb will consider chairing it. Chair
should be in place by this fall.

IX. ONLINE SERVICES (Attachment #7)
A. Laura DeCesare is approved as the new site manager.

B. Summary of online services report

Billy Grisack - MySpace report - Wiley and Debbie will join team of Billy, Janet S and two
others. There are 300 friends; many are not CMN members. Wiley and Debbie will work
on turning friends into members.

C. Wikis
Decision to create 2. #1 will be for public on which members can post. #2 will be for only
members. Priority will be developing #1.

D. Songs online A discussion was held on having a songs page on line, and how to
manage it.

Changes in language - " Songs on any topic are welcomed as long as they do not
contradict the principles of CMN."

Laura will check with online team regarding language of solicitation and then send out a
solicitation.

E. E-mail newsletter—Barb will follow up with the BOD e-mail group.

X. PIO! REPORT

Sue Schnitzer -Need 3 replacements on editorial advisory committee. Ruth Pelham,
Nancy Silber, Sarah Pirtle were suggested. Patricia, Bonnie, Joanne Tuller also
suggested. Exec Comm should decide on this personnel matter, with input and
suggestions from committee.

"Connections" by Beth Bierko is being discontinued. Johnette Downing is no longer CMN
member so her column is discontinued. Joanie wants to drop "New Sounds" but Paul
Strausman wants to take it on. No objection. Barbara would like to bring back the old
"Rose and the Apple Tree:" history column.

Sue needs back issues of PIO! Will propose new idea for column sometime in the future.
Carole will post To Do list from this meeting on the board list.

Pam will schedule fundraising meeting.

Wiley will email this board meeting’s notes to Caroline and Terri.

Minutes prepared by Terri Roben, partially edited by C. Presnell, further edited by Liz
Benjamin (December 2012).

CAROLINE’S 2007 YEAR TIME/TASK REPORT
(Part of Jan. 2008 Central Office Report) {1/08 Attachment #1

CP TIME/TASKS 2007 SUMMARY

Task | % of Total Cost @
Hours Year Hrs. $18/hr

Totals
Members 143.5 8% $2,583.00
Administrative 598.9 35 % | $10,780.20
Office 114.7 7% $2,064.60
Regions 22.3) 2% $491.40
884.4 51.6%} $15,919.2
Total Ofc Mgt & Admin 0
Nat Conference, all yrs. 326.0 19%} $5,868.00
PIO!, all issues 175.9 10% | $3,166.20
Board 161.6 9.4% | $2,908.80
Online Services--Web 87.1 5%| $1,567.80
Online Services--E-mail Groups 24.9 15% $448.20
Online Services--Directory 18.1 1% $325.80
Online Services--MySpace 0.3 -1% $5.40
Directory, Printout 2.7 -1% $48.60
06 Magic Penny 11 -1% $19.80
07 Magic Penny 6.7 -1% $120.60
Outreach/Mktg 10.4 1% $187.20
Fund Raising 12.9 1% $232.20
Stock Acct 0.0 (0) $0.00
Grant Prep 0.0 (0) $0.00
Teacher Institute 0.0 0 $0.00
Logo Merchandise 0.0 0 $0.00
831.9 48.4%| $14,974.2
Total Special Projects 0
1,716.3 100 %| $30,893.4
Month Totals/Year oO


1/08 Attachment #1 cont.

CAROLINE TIME/TASKS HOURS COMPARISON
TASK CATEGORY 2002 2003 2004 2005 2006 2007
Members 189.6 199.4 146.3 184.2 157.6 143.5
Administrative 407.2 403.0 64.6 326.8 492.4 598.9
Office 98.5 129.9 27.2 75.9 120.0 114.7
Regions 31.3 28.0 136.1 42.3 33.0 27:3
Total Ofc Mgt & 726.6 786.0 726.5 629.2 803.0 884.4
Admin
Nat conference, all 218.7 202.4 251.2 253.3 327.8 326.0
rs.
tor all issues 204.1 124.6 97.7 111.5 118.8 175.9
Internet--Web 64.6 31.3 61.3 120.7 39.0 87.1
Internet--E-mail 27.2 43.9 29.2 9.1 12.3 24.9
Groups
Internet--Directory 0.0 0.0 0.6 28.0 12.1 18.1
Internet--MySpace 0.0 0.0 0.0 0.0 0.0 0.3
Print Directory 0.0 89.6 15.3 6.2 6.6 2.7
Board 136.1 127.8 143.4 128.4 203.7 161.6
Stock Acct 3.1 0.7 0.0 0.3 0.0 0.0
Outreach/Mktg 11.4 4.2 2.3 5.6 5.7 10.4
Magic Penny, all yrs. 0.9 0.5 47 45 14.5 7.8
Fund Raising 8.6 5.2 2.7 1233 9.8 12.9
Grant Prep 13.0 7.7 17.7 0.0 0.0 0.0
Teacher Institute 4.1 0.0 0.9 0.0 0.0 0.0
Logo Merchandise 0.0 0.0 0.0 0.0 0.2 0.0
Brochure Reprint 0.0 0.0 0.0 3.9 0.0 0.0
Total Special 691.8 637.9 627.0 683.8 750.9 827.9
Projects
Year Totals 1,418. | 1,423.| 1,353.) 1,312. | 1,554. | 1,712.
4 9 5 oO oO 3

Comment: The big bump in Administration 2007 (and 2006) was largely due to an extremely problematic
computer upgrade in fall 2006 and early 2007. Most months were within the usual range.

GUIDELINES FOR THE MAGIC PENNY AWARD COMMITTEE
Adopted by the board at its meeting January 12-13, 2008

1/08 Attachment #2
THE AWARD

The Magic Penny Award, named after the song by Malvina Reynolds, is a Children's Music
Network tribute to people who have dedicated their lives to empowering children
through music. It is presented annually at our national conference to honor the lifetime
contribution and achievement of someone whose work most embodies our mission.

THE SELECTION PROCESS
Summary
(from the CMN Policies/Procedures document adopted 5/04)
Board members make nominations to the Magic Penny Committee.
The committee recommends a nominee.
The board approves a recipient.
A representative of the board announces the choice to the nominee and the
public.

PROCESS DETAIL

Get recipient inations from the board at their winter meeting the year before

|p

the award is to be presented (that is, almost two years before the presentation).

An invitation similar to the following will be printed in each issue of Pass /t On!, either as
part of a Magic Penny report article or as a separate announcement:

Magic Penny Award recipients are selected by the CMN board on behalf of

the entire membership. Member input is welcome. If there is someone

you believe is deserving of the award, please feel free to submit the name

to the president or the CMN office to have it added to the list of nominees

to be considered.

Consider location of conference when making selection

At times a candidate has been selected who lived at the opposite end of the country
from the conference location, making for expensive travel. This may be the committee’s
(and board’s) choice, but it should be done mindfully.

Complete selection by September of year before award; get board approval

In order to integrate with general organization processes such as budgeting and board
meetings, and with conference needs such as timely publicity, the committee should
plan well ahead, aiming for completing a selection before September of the year before
the award is to be made so that the candidate can be approved at the fall board meeting
in October.

Prepare a budget ASAP

Cost issues will have been part of the selection discussion, and a complete financial
outline should be completed as soon as the recipient has been identified. Among the
expense items to consider are the award art object, recipient’s travel expenses including
ground transportation at both ends, on-site housing and meal costs, AV equipment rental
for the tribute, CMN administrative costs (national coordinator’s hours), Sunday guest
lunches, and miscellaneous small expenses such as postage for sending publicity
materials and photographs provided to the recipient. Records of past MP expenses are

available from the CMN office. The committee may want to consider soliciting financial
contributions from outside CMN or sharing travel expenses with another organization
whose interest in and activities with the candidate would complement CMN’s.

Magic Penny Committee Guidelines, p. 2

From the CMN Policies/Procedures document—

Cost

The Magic Penny Award is a function of the board on behalf of the members, which
happens at the gathering. It is not a function of the gathering. So all costs for the
award, honoree travel and housing, and other associated expenses are part of the
general CMN budget, not the gathering budget.

Guest Expenses

Out of the Magic Penny budget, CMN will cover travel, food, lodging, and the
conference registration fee for the award recipient (and one personal care
assistant if needed).

The recipient may also designate up to five people to receive free registration for
the award tribute program and lunch. If those people want to participate in more
of the conference/gathering and/or stay overnight, they must register for the
gathering and pay the stated fee.

Cc icate budget ds to CMN office by mid-December of year before
award

The yearly budget draft is prepared in the CMN office during December for completion
and approval at the winter board meeting. Therefore, MP budget needs should be
communicated to the office in time to be included in the draft.

Gather/create publicity materials—various deadlines

The basic pieces are (a) a description of the recipient and his/her work that can be used
as is or drawn from for publication and publicity and (b) at least one picture suitable for
Pass It On!, the Web site, and PR packets.

1. Aim for having a brief write-up on the honoree for the winter/spring issue of
PIO!, which is mailed in early February. Sometimes a song written by or used by
the honoree is used, too. The deadline for submission to the editor is November 1,
but if we know about how much space it will occupy, it can be submitted to the
CMN office up to December 10. Consult with the editor from the beginning.

2. We also have some descriptive material in the fall P/O! issue, which is mailed in
early September. This might be a reframing of the basic material or it could
include additional material provided by the MP Committee. The submission
deadline for that issue is June 4, but it can usually be stretched into early July for
this if we know what's coming.

3. If the basic write-up is not itself suitable for publication on the Web site, create
one for that purpose by February or March of the award year and submit it to the
CMN office or the online services coordinator. Additional informal pictures
illustrating the honoree’s life and work are welcome.

4. If the conference committee wants to use press releases and/or PSAs, give
input about the Magic Penny recipient for them.

Arrange creation of the award art

Give the artist the award description that heads this page and an overview of why the
person was chosen for the award. Oversee timely completion. See that the award gets
to the conference. Arrange with the CMN office for payment to the artist.

Magic Penny Committee Guidelines, p. 3

Plan the tribute and at-conference logistics

Well before the conference (January/February is not too early), the conference organizers
need to have been brought into consultation about when the tribute will be scheduled,
what space and equipment needs there will be, and coordination of hospitality for the
recipient. (Although the latter is the responsibility of the MP Committee, the local chair
of necessity assists and might be asked to take a major role.) (See a suggested tribute
program outline below.)

(At this point if not before, start selection of next year’s honoree and be ready to
present it for board approval at the fall board meeting.)

Make the award: October / fall

Now you get to have the fun. The CMN national coordinator arranges for photographs of
the tribute and the award and sees that they get posted on the Web site. The P/O! editor
will arrange for a follow-up piece in the winter/spring issue. Its format, content, and
authorship vary from year to year.

(Take a breather and then get to work on next year’s budget for December.)

Possible Format for Magic Penny Tribute/Award Ceremony
by Phil Hoose

1. Someone leads the song "Magic Penny."

2. Someone sort of brings the meeting to order by welcoming everyone and our
recipient. They explain the basis and purpose of the award. They read something broad
and profound, perhaps a section of Bess Lomax's keynote speech at our 1999 conference
(available from the CMN office).

3. Someone close to the recipient explains why she or he has been selected.

4. If there is a video, show it now.

5. Then there is music: songs, etc. Get as many people involved as possible. Someone
has to be in charge of grabbing the talent and getting them prepared in advance. The
progam should be mapped out. This should be the longest section.

6. Now the recipient gives acceptance remarks.

7. The award, the actual thing, is presented.

8. Everyone sings “Magic Penny” again, and that's it.
SELECTION OF THE COMMITTEE
(This selection section is part of the CMN Policies/Procedures document.)

The Magic Penny Committee, a subcommittee of the Board of Directors, shall consist of
three or four people selected by the board from among the current and/or previous
board members. Although this is a standing committee whose ongoing work spans and
overlaps more than one year, its membership may revolve: its members shall be be
appointed or reappointed yearly at the fall board meeting. One of its members shall be
named at the fall board meeting to act as committee facilitator until next fall’s meeting.
[End of guide]

POSSIBLE TIMELINE FOR COMMITTEE WORK
to be adjusted to accommodate to the timing of board meetings and the conferences,
and possible far-in-advance stages of conference planning

Jan./Feb. and/or before * Communicate with this year’s conference organizers
about scheduling the Magic Penny program, space, and
other on-site needs.

e As needed, give input to this year’s conference
organizers for developing press releases and PSAs.

e Put together a list of nominations from the board at the
winter board meeting and any submitted by members
for the award to be made in the next calendar
year. (For example, make list in Jan. '09 for award in
Oct. '10).

Feb./Mar. ¢ Make sure the Web site manager has all the materials
needed to post on this year’s recipient.

¢ Begin researching candidates and narrowing the list for
the award to be made in the next calendar year.

May e Identify and engage an artist to make this year’s
award.

e Write a new descriptive piece about next year’s
honoree for the fall Pass /t On! or reframe or expand
what was used in the winter/spring issue. (Due Jun. 4,
with some flexibility.)

Jul./Aug. Plan this year’s award tribute.

Aug. e Make sure all pieces and logistics are in place for this
year’s award and tribute.

e Finalize the nominee for next year’s award to be
presented to the board for approval at their fall meeting.

Sep./Oct. fall board * Board names committee members for the year and
meeting names one of them as the committee facilitator.
« MP Committee presents a candidate for next year to
the board.

¢ Board approves/selects an honoree for next year and
appoints one of its members to notify the honoree.

Sep./Oct. annual This year’s award presented
conference


Sep./Oct.
after the fall board
meeting

Committee or others engaged by them write material about
next year’s honoree for the winter/spring P/O! (Deadline
Nov. 1, with some flexibililty.) Furnish one or more pictures
and possibly a song by or used by the honoree. The article
or another version of it the committee develops will be
posted along with the pictures (or others) on the Web site
in the early spring.

Oct. or when appropriate

Have this year’s award artist submit an invoice to the
CMN office or make other arrangements with the office for
payment.

Nov. By Dec., develop a budget for next year’s award to be
part of the CMN budget.
Dec. Begin thinking about nominations for the award to be

given year after next, to begin moving on it next month.


Suggested Process for 2008 Award

As soon as possible, but by Nov. 15, 2007:
By e-mail, the board approves the guidelines as drafted or amended, which include the
policy on committee selection.

Executive Committee, with input from the board by e-mail or a conference call, proposes
the list of committee members and facilitator, and gets board approval by e-mail.

By Nov. 20:
Executive Committee invites e-mail nominations from the board, and the MP Committee
begins its deliberations.

By Jan. 20:
MP Committee presents a nominee to the board by e-mail.

By Jan. 25:
Board considers the selection via conference call.

Follow up if needed.

THE CHILDREN’S MUSIC NETWORK
MEMBERSHIP REPORT 1/08

Current Members (Excluding gift memberships)
[1/08 [1/07 [1/06 [1/05 [1/04 [1/03 [1/02 [1/01
[384 [397 [424 [419 [447 | 467 [496 [562

New 2007: 52 Lapsed Jan.-Oct. 2007: 75

Current by Region:
8 Canada (& one more sending in an application this week)
20 Great Lakes
24 Mid-Atlantic
60 Midwest
101 New England
51 New York Metro
50 Northern California
17 Pacific Northwest
18 Southeast
35 Southern California

1/08 REGIONS REPORT 1/08 Attachment #4|

Dear BOD,

First, my apologies for not getting this written up sooner. I'm feeling a bit overwhelmed
by CMN right now...

This report is in two halves:
A. What we need to do during the meeting
B. Me ranting

A. Canada
During the 15 minutes I've got on the agenda we need to decide what to do about
Canada.

This region has been inactive, with fewer than the required 10 members for several
years.

| contacted all 8 Canadian members. There is still a core group that wants to re-activate
the region, and | have put them in touch with one another through email.

The current rep is Ros Shwartz. She signed on as a co-rep, but was left to do the job on
her own, which she can't manage. She told me that if she could find a new partner she
would like to continue as co-

rep.

Well, | found her a partner, Russ Clayton, who seems pretty energetic.

But first, what will be their fate?

There are no guidelines in our bylaws about when and how to dissolve a region.

| propose that we should accept Ros and Russ as co-reps and give the Canada region
provisional status (I'm inventing as | go), meaning that they can be a region for one more
year and at that time if they haven't built up their membership to more than ten and
held an annual meeting, we'll dissolve the region all together. (But they will accomplish
those things.)

We do need to allow their meeting to happen online or via a conference call.

P.S. There was much discussion about changing "Canada" to "Toronto" or "Ontario" but
they want to stay "Canada" for now.

| propose also that "Provisional Status" be added to the bylaws in general terms so that
any region falling below the 10 member minimum or failing to meet during the course of
a year will become provisional, then dissolve in the next year if they fail to rectify the
situation. Then we won't have to revisit this issue.

Two requests from Ros:

1. That Canada have their own email list. The region is huge, with members spread out -
they need this to keep in touch because they can't physically get together. (Which brings
up the question of whether other regions can have their own lists, too.)

2. Information on how she can work with other local organizations.

Here are Ros's words:

> Maybe we could invite some of these organizations to become members > of CMN en
masse. For example: the ECMA group would pay some > amount of money to CMN, in
exchange for which (a) regional ECMA > members would be notified of CMN events (b)
regional CMN members > would be notified of ECMA events (c) individual ECMA
members could > join CMN at a reduced rate

Se
> Why not the other way around? i.e. CMN pays to join ECMA? ... > because (at least as |
see it) the ECMA community is a subset of > the CMN community ... and by joining CMN,
ECMA is supporting > children's music in general. But if ECMA had a problem with this,
> maybe some sort of reciprocal association could be arranged.>

> Certainly there's no advantage in duplicating efforts - or, worse, > competing - ina
small community with common goals!

B. What The?

| was dismayed to see the membership numbers drop again. CMN is dwindling during a
time of incredible growth in the children's music industry. If we can't make ourselves
relevant then what's the point?

| spoke to a member the other day who said, "I suppose | could tell some of the other
children's performers in my area about CMN, but most of them really aren't CMN type
people, if you know what | mean."

What the? With this attitude floating about, no wonder...

What does this have to do with regions? Regions are where growth should be happening.
Caroline posted some great brainstorming about growth in her email with the subject:
Agenda V-D--Membership Goals. (These ideas appear to be four years old and have not
been followed up on much.)

They are great ideas, too, however none of them are going to be as effective as they
could be if we can't describe to someone in a few words what CMN is all about.
Frustration with this is a sentiment | hear over and over from regional reps. Here's what
I've heard: "You can't explain CMN you just have to experience it." Well, that ain't gonna
get new people in the door.

What can help our reps build their regions? A strong sense of mission and empowerment.
We need to spend some time to discover our core mission, and learn how to
communicate it! We need to revisit our mission statement and we need to form a
marketing committee. We need to hold some conference calls focused on membership.

Other issues I'd like to address someday:

- | think regions should be allowed to set their own geographic boundaries, as long as
they don't overlap.

- | think we might be better served by "chapters" - which could include geographically
defined regions as well as similar groups defined by interest.

- | think regional reps should be called "coordinators" instead, or something more
empowering. We need to view them as leaders, which they are, not merely as
representatives.

- | think we should view a region as a mini-CMN, with more autonomy to do what needs
to be done for growth and vitality in their own area. A strong, clear, simplified CMN
mission(*) can help enable this.

- | think we need to provide leadership training for ourselves and our regional reps.
(*) P.S.

What do | mean by strong clear simplified mission?

Well, most things CMN can be done as long as they are "in accordance with our values."
That statement is a momentum-killer, because who is the keeper and interpreter of our
values? The board, and we will take forever to debate the merits of an idea. Besides if
you ask each board member what our values are you'll get 15 different (overlapping)
answers.

There is a lot of uncertainty out there about what's ok to do and what isn't, and about
what CMN is all about and how to describe it and sell it.

We need a clear mission statement that allows action to happen in the name of CMN, as
long as that action fits the statement. We need an after-the-fact review process in place,
not an approval first model. Then we can empower other people, such as our regional
reps, to represent us with confidence and go gung ho for CMN.

| have a lot more to say about our values, but I'll spare you for now.
Thanks for reading!

Monty Harper
CMN Regional Reps Coordinator

THE CHILDREN’S MUSIC NETWORK FINANCIAL REPORT
for BOARD MEETING JANUARY 2008

1/08 Attachment #5]

JAN.-NOV. INCOME & EXPENSE YEAR-TO-DATE COMPARISON

Jan-Nov0O7 Jan-Nov06 Jan-Nov05
INCOME
04 Fundraising 0.00 0.00 6,965.00
05 Fundraising 300.00 8,305.00 4,205.50
06 Fundraising 4,855.00 2,248.00 0.00
07 Fundraising 6,358.25 0.00 0.00
Directory Printout 10.00 0.00 0.00
Dividends 379.45 318.00 258.50
Donation Income 3,907.80 6,065.87 5,985.50
Interest 551.47 469.46 255.81
Logo Merchandise 317.00 180.00 910.00
Sales
Membership Income 17,079.00 16,885.50 18,020.25
Miscellaneous 49.99 15.00 53.15
Income
National Conference
Income—
Nat Conf 04 0.00 0.00 29.50
Nat Conf 05 0.00 0.00 16,190.75
Nat Conf 06 0.00 24,256.05 0.00
Nat Conf 07 29,757.00 0.00 0.00
PIO! Sales 304.00 310.00 755.00
Region Activities 855.00 1,095.00 900.00
Region Misc. Income 60.00 0.00 0.00
Returned Check 0.00 7.00 0.00
Charge
Unrealized -6,435.22 -651.50 -357.50
Gains/Losses
TOTAL INCOME 58,348.74 59,503.38 54,171.46


2007 Fin. Rpt. cont.

EXPENSE 2007 2006 2005
Bank Service 953.45 746.23 614.99
Charges
Board Expenses 3,853.67 4,289.89 2,415.34
Bookkeeping 1,796.25 1,507.50 1,089.00
Services - Chris
Brochure Expenses 0.00 0.00 3,037.20
Directory (Print) 48.60 118.80 0.00
Expenses
Directory 04-05 0.00 0.00 505.26
Supplement
Fundraising 673.93 378.45 419.80
Expenses
Graphic Design 40.00 0.00 0.00
Insurance 372.00 373.00 373.00
Logo Merchandise 3.60 19.24 0.00
Magic Penny 1,247.89 330.28 469.72
Misc. Income 15.00 15.00 0.00
National Conference 0.00 0.00 63.00
04
National Conference 0.00 406.65 12,859.73
05
National Conference 46.90 19,268.97 4,189.24
06
National Conference 24,987.86 325.80 0.00
07
National Conference 944.60 0.00 0.00
08
National Conference 1,171.00 0.00 0.00
09
Office Facility 2,300.00 0.00 0.00
Office Supplies 126.27 426.82 437.54
Online Services—
Directory Online 241.20 205.20 151.20
E-Mail Groups 412.20 210.60 136.20
e-PIO! 12.60 21.60 232.20
Servers 682.50 556.47 893.70
Web Site 1,956.00 1,042.80 3,147.10
Outreach/Marketing 157.80 201.00 32.40
PIO! Expenses
Editor 3,000.00 3,000.00 3,000.00
Prod & 7,370.53 5,787.93 5,193.43
Distribution
Postage 1,217.54 751.34 965.46
Printing/Copying 0.00 18.35 0.00
Professional Services 15,318.00 12,614.40 9,569.40
- CP
Region Activities 962.40 923.11 345.38
Expense
Stock Account 0.00 0.00 3.60
Storage 839.00 930.00 714.00
Telephone 1,037.41 907.33 1,053.22


Temporary Staff 154.00 0.00 0.00
TOTAL EXPENSE 71,942.20 55,376.76 51,911.11
NET INCOME -13,593.46 4,126.62 2,260.35


The Children’s Music Network
Designated Funds Nov. 07

GRANTS

FUNDS

Children's Music Day (in NYM
balance)

National Gathering Scholarship
Fund

Growth Fund

Membership Scholarship Fund
Gift Membership Fund
Development Fund

TOTAL GRANTS & FUNDS

REGION BALANCES
Canada
Mid-Atlantic
Midwest

New England
Northern California
NY Metro
Southeast
Southern California
Pacific Northwest
Great Lakes
TOTAL REGIONS

Duplicated Funds (NYM)

REPAID MEMBERSHIP

GRAND TOTAL DESIGNATED
FUNDS

FUNDS
AVAILABLE
11/01/07

1,024.52

1,749.19
6,250.00
2,698.70
670.00
2,650.00
15,042.41

500.00
500.00
957.21
1,000.00
1,000.00
1,949.52
500.00
1,000.00
399.69
500.00
8,306.42

(1,024.52)

1,555.00

23,879.31

PERIOD
INCOME

10.00

10.00

60.00
40.00

35.00

15.00
150.00

225.00

385.00

FUNDS
AVAILABLE
11/30/07

PERIOD
EXPENSES

1,024.52

1,749.19

6,250.00

2,708.70

670.00

2,650.00

0.00 15,052.41

500.00
560.00
997.21
1,000.00
1,000.00
1,984.52
500.00
1,000.00
399.69
472.47
8,413.89

42.53
42.53

(1,024.52)

1,780.00

42.53 24,221.78

The Children’s Music Network
Statement of Financial Position
Nov. 30, 2007

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 19,381.16
Wells Fargo Money Market 14,431.88
Total Checking/Savings 33,813.04

Other Current Assets
Stock Account-Wachovia 20,517.86

Transfer Account 500.00

Total Other Current Assets 21,017.86

Total Current Assets 54,830.90

TOTAL ASSETS 54,830.90
LIABILITIES & EQUITY

Equity

Net Worth-Retained Earnings 68,139.56

Opening Bal Equity 284.80

Net Income -13,593.46

Total Equity 54,830.90

TOTAL LIABILITIES & EQUITY 54,830.90

1/08 Finance Report, cont.

FUND RAISING SUMMARY BY PROJECT
Does not include most small fund raisers at nat. conf.: considered nat. conf. Income
Year shown is the year initiated; $ = income for that year's project received all years

2002 2003 2004 2005 2006 2007
Spring FR Letter 0.00 0.00 0.00 2,441.00 0.00 3,885.00 @
Fall FR Letter 0.00 2,098.00 0.00 1,610.00 3,900.00 1,139.00 #
1,472.0
Silent Auction 0.00 1,030.00 0 1,531.00 1,808.00 2,236.00
6,068.2 7,965.0
Give A Gig/DAD 5 9,120.00 0 8,666.00 6,170.00 350.00 *
Direct Solicitation
Calls 980.00 2,205.00 0.00 0.00 0.00 0.00
Boomwhacker
Sales 0.00 0.00 300.00 0.00 0.00 0.00

Year Total 7,048.2 14,453. 9,737.0 14,248. 11,878. 7,535.0
5 00 oO 00 00 oO

@ from 23 donors
# a/o 1/11/08 (23 donors)
* recd a/o 1/08; + pledges 700 + 400 match

2007 NATIONAL CONFERENCE P&L

INCOME Budge’ Actual _ Est.
t >11/30/0 Final
7 --All
Yrs.
Registraton Fees 26,550 28,312 28,312
Sales Tables 200 350 350
Program Book Ads 600 690 690
Anniv. T-shirts (0) 405 405
Donations (0) (0) 0
TOTAL 27,35
INCOME t) 29,757 29,757
EXPENSES
Site--
Food 11,929 13,838 13,857
Meeting rooms 2,550 2,505 2,505
Site comp (CP) 293 229 229
Site comp
(Chair) 0 0 0
Misc. site
charges 0 0 0
Labor--
Prof -CP 4,680 5,782 5,782
Child care 200 200 200
Communic.--
Postage 600 389 479
Printing/copying 800 554 634
Phone 50 (0) 100
Publicity 150 70 70
Other--
Keynote 1,000 1,000 1,000
Supplies 200 398 463
Photos 15 (0) 0
Sound system 0 0 0
Anniv. T-shirts (0) 476 476
Misc. 50 (0) 0
TOTAL 22,51
EXPENSES 7 25,441 25,795

NET 4,833 4,316 3,962

Projected Income/Expense Statement for
2008 National Gathering at
Illinois State Beach Park Conference Center

Projected Income:
Conference fees $27,945.00
Individual Room Rate for 80
rooms@$220* 17,600.00
Transportation fees 750.00
Fund Raising on Site 0.00
Sales Tables 300.00
Program book 500.00
Donations 0.00
Total: $47,095.00
Projected Expenses:
Site rent/food $13,958.00
Individual room rental 17,600.00
Transportation 750.00
Misc. site charges 200.00
Prof. - CP 4,500.00
Keynote Speaker 1,000.00
Postage 700.00
Printing/copying 700.00
Phone 50.00
Publicity 300.00
Supplies 150.00
Photos 100.00
Equipment Rental 0.00
Site Comp, CP 219.00
Total: $40,227.00
Net Profit: $6,868.00

*# rooms determined by assuming attendance of 115 - 70 of those
would be double occupancy rooms (35 rooms) and 45 would be singles,
coming to 80 rooms at $220 per weekend.

ONLINE SERVICES/ WEB SITE REPORT JANUARY 2008
SUBMITTED BY BARB TILSEN
1/08 Attachment #7|

I. WEB SITE STATISTICS, REPORT ON MYSPACE, CMN EMAIL GROUP
These sections of this report will be sent out separately as they are available this week.

Il. TRANSITION TO NEW WEB SITE MANAGER
Laura DeCesare is our new CMN Web Site Manager as of January 2008. Laura has been
involved in web site discussions and planning the last two months and in addition we’ve
had conference calls and written materials available to her to get acquainted with the
duties and responsibilities of web site manager. | will continue in the job of Online
Services Coordinator through the end of my term on the CMN Board in 2008. Laura has
been a pleasure to work with and will be terrific as our new manager. | will be available
especially early in this new year to help her transition into this job.

II, REDESIGN OF THE MAIN PAGE
We have been working this fall on re-designing the main page for the CMN web site. The
design ideas presented in the last Online Services report represented the direction we've
been going with the new design. It has continued to be refined and evolved from there.
Though it’s not ready to show at this point, it is close to being finished and Carl has done
a really beautiful job. The Board will be notified when it’s ready to go up on the web site.

IV. ADDITIONS TO THE WEB SITE AS OF DECEMBER 2007
MUSIC & LITERACY BOOKLIST: This is a new resource in the member section of the
web site—a listing of books and ideas about combining music and stories and using
music to promote literacy skills. This is currently created by Brigid Finucane, Mike
Eppley and myself. The intent is to invite other CMN members to add their own listings
of music and books to it. This is being considered to be done as a wiki, though at this
point it is formatted and sent to Carl as a word document, and has items from the three
originators only.
MAGIC PENNY GALLERY: We have organized a “gallery” of the Magic Penny Awards
with info about the designer, the recipient and photos of the individual awards and
presentations. This is ready but not yet up on the web site. Since the redesign of the
main page will also mean new looks to the internal pages, we are waiting for the new
design to be finished before this new section of Magic Penny is uploaded to the site. It
didn’t make sense to set it up in the old design and then have to reword it right away.
CONFERENCE REFLECTIONS: Once again this year, | got permission from several of
the members who posted reflections about the national conference on the CMN email list
to use excerpts of their reflections on the web site. The 2007 National Conference page
now includes a report on the conference, the list of workshops offered, and these
member reflections too.
BOARD MEMBER TOOL KIT: We've got a “Topics” list ready to go into the CMN
policies and procedures document on the web site to make it easier to navigate around
that document. It needs just a little bit of work yet on its organization and to get it ready
with links to each section within the document but it should be up on the web site soon.
Other web site work has taken priority at this point.
CMN MARKETPLACE: The CMN Marketplace has been in development for a long time.
Though we had the desire to get this project off the back burner, there has not been time
this fall to start working on it again, so that project continues to be on hold.

Vv. WIKIS
The idea of developing wikis as part of CMN online offerings was first presented in the
last Online Services report. We have spent time this fall exploring what using this form
could mean for CMN. The primary question that we as a web team see that the Board
needs to address regarding wikis centers around the question of access (who has access
to read the wiki and who has access to change it) and how that fits into our goals for
outreach to the general public and what we offer as member benefits.
As with any new thing, there have been a number of questions that have come up about
features, format, style and how to set a wiki up. But the bigger question we’ve been
addressing is who can view the wiki and who can make changes to it (general public or
members only). Underlying this are the questions of how access to resources like the
wikis affects recruiting members and whether resources that we offer on our web site
should freely contribute to the general public and the community of children’s music.
BACKGROUND:
A wiki is software (either on a wiki web site or on our web site) that allows a group of
people to build a resource of information together. Rather than emailing files back and
forth to each other to edit and add info to, the information is in one place and individuals
can come to it at any time to make changes. It includes ways to document what the
changes that have been made are so anyone can view that history, and it includes a way
for contributors to leave messages for each other about what they’ve done or what
questions they want others to think about, also accessible to anyone viewing the wiki.
Monty described wikis at one point in this way: “A wiki is a tool which enables members
of a group to contribute to building a body of knowledge or information. It's kind of like
ants building an anthill. Different workers might do different types of jobs in building and
structuring the wiki, but there is no central leadership involved. The ant queen is just an
egg laying machine - she doesn't give orders or oversee work - likewise there is no wiki
boss trying to direct the whole operation. Yet the individuals involved, making hundreds
of independent decisions, are able to build something together that's useful for the
group.” Wikis can be set up with these options: Public: everyone (including anonymous
visitors) can view and edit pages; Protected: everyone can view pages, only members of
the wiki can edit the pages; and Private: only members of the wiki can view and edit
pages. In addition, individual pages can be "locked" (no editing allowed) by the wiki's
"organizers" (administrators).

In earlier Board reports, we've presented the wikis as being primarily a member benefit
and something that would be in or linked from our member section adding offering new
online resources as another strong reason for membership. We presented the idea that
several pages on the public part of the site might become a wiki at some point (Kids’
Music Mania, Tool Kits) but the main vision has been the public part of our web site is
mainly outreach info about CMN aimed at recruiting new members with Peace
Resources, Music Mania and the Tool Kits as the main things that we offer the public at
large as a resource. But in our discussions this fall, we’ve realized that we really need to
look at this whole approach more deeply.

WIKIS AS A MEMBER BENEFIT: The argument for keeping the wikis as a member benefit
centers around the whole question of why people should join CMN, what do they get out
of being a member. As a CMN board, we have grappled over many years with this
question recognizing that the draw for most members has primarily been one or some
combination of going to our conferences, getting P/O! or being part of the online CMN
community. We've also been facing some decreasing numbers in our membership that
is a concern to many of us. Continuing to develop what we offer online to members with

richer resources can be one increasingly important strategy for getting and keeping new
members. The internet cuts across the physical geographical barriers that keep
members from attending conferences, and the financial barriers that are often limiting
our numbers too. We have the ability as we expand our offerings online to our
membership to use this as a strategy to reach and recruit ever increasing numbers of
people.

WIKIS OPEN TO THE GENERAL PUBLIC:

An equally compelling argument about wikis is to use them to develop resources for the
public at large, for the broader children’s music community and attract new members to
CMN in this way. We are in an especially unique position given who our members are to
create substantive resources about children’s music that can be shared broadly. People
who are surfing the web researching for particular topics, songs or info can come to our
site and find a rich resource to use rather than being blocked and having to join up and
pay something (member dues) in order to access it. There is an important culture on the
internet that is all about freely sharing and building resources in a democratic and open
way—the Peace Resources Pages is exactly this kind of thing--creating resources of
significant substance on the internet in a culture of sharing. We've all had the
experience of being a web surfer researching and visiting a web site hoping to find what
we’re looking for only to get there and see that we have to pay in order to get something
we’re not even sure we really want. There is a strong argument to be made that
bringing the public to our web site and providing meaningful resources is one of the best
recruitment tools we have to interest new folks in joining CMN. This is the spirit that all
the current resources on the public part of the CMN web site have been created in.

In our web team discussions, we have considered the idea of developing two wikis—a
Protected one for the general public and a Private one for CMN members. All CMN
members would be members of both wikis able to both view and add info. In the Private
wiki, certain pages could be locked from general membership editing (board member
resources, for example). Each wiki would have any number of topics within it depending
on the interests of members to create particular resources. What would be in each wiki
would depend in part on the Board policy on access and in part on the interest of a
particular group of CMN members in what and how they want to share info (in some
instances, members may want to make info they share available to the rest of the
membership but not the public at large—this needs to be a factor too).

As we go about refining, developing, expanding what we offer on the web site, this is a
real fundamental question to address. In many ways we are at a crossroads with the
web site right now--having new features in the works we need to be clear how and where
we want these things to be placed. We've always stated we want the web site to be an
online conference center and resource center. We believe it is exactly that and
becoming more so all the time, but the question is for whom?

VI. SONGS ONLINE
One of the goals for Fall 2007 was to address the issue of putting more member songs
online so this could be organized after the first of the year.

We have discussed inviting CMN members to submit up to three songs initially to be ina
pool of songs online that could be played from the CMN home page, on the CMN
MySpace page, and on any internal pages on the CMN web site that are appropriate. We
all agree that songs would not automatically play when any web page is opened, and
that the song files would not be downloadable, but just available to hear. We're looking
at having the songs on the main page be in a “Kids’ Music Jukebox” once we have the

song pool launched, but initially may be called a “Peace Library” since the songs we
primarily have online now come from the Peace Resources Pages.

We discussed the following criteria to be used for songs in this pool:
Song is well-crafted
Song is sung and/or played in tune
Song is well-recorded
Song is appropriate for children
Song is in keeping with the principles of CMN

We have some varying opinions about whether these criteria should be explicitly stated
or whether we should have a much more general statement about songs. And also have
varying opinions about whether the songs on the main page should more selectively
represent the actual principles of CMN to communicate what CMN is all about or whether
they should be a much broader selection of songs by members on any topic. Board input
is appreciated on these ideas.

One other thing that will be developed in 2008 is a standard form for granting permission
for songs in all the ways we publish them (in P/O/, in Peace Resources, in new song pool
for web site and MySpace). Songs that we currently have permission to use on the web
site will have to be recontacted for permission to use on MySpace as well since that
wasn’t part of the original agreement.

Web site/Internet Services Team

Barb Tilsen—Online Services Coordinator

Laura DeCesare—Web site Manager

Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Mr. Billy—CMN MySpace Manager

Monty Harper

Liz Buchanan

ADDENDUM
I After the Board meeting, Laura DeCesare will be added to the BOD list. As web
site manager, she will participate as a non-voting member just as Sue does as
PIO! editor. Any discussion that people would like to have can be raised at the
Board meeting.
Il. Web site statistics from Carl Foote:

Statistics for CMN website, Dec 31, 2007

After a summer lull (80 visitors per day during July and August 07), traffic to the CMN
website picked up in the fall, with the site receiving 120 visitors per day in October and
November. Traffic dropped back to 70 visitors per day during the December holiday
season.

The percentage of visitors who are new to the site remains in the 80% - 90% range, with
a low of 82% in September. Very few of the new visitors returned to the site at a later
time.

In Oct/Nov, visitors came to the CMN website from (parenthetical figures are Jun/Jul):

google.com: 23% (23%)
falcon.jmu.edu/~ramseyil/songs.htm: 20% (22%)
directly: 18% (20%)

childrensmusic.org: 15% (24%)

yahoo.com: 3% (4%)

(and others)

This is the same pattern as reported previously. Referrals from childrensmusic.org and
falcon.jmu.edu were overwhelmingly new visitors, who likely investigated those resource
pages before finding the CMN website directly. For those visiting via direct search, most
of the search terms contained some combination of the words "children", "music",
"song", and "network". Occasionally visitors searched for specific people, songs, or
topics.

Likewise, the most visited public pages in Oct/Nov follow the same pattern as before:

Home Page: 40%
Peace Resources: 25%
Music Mania: 10%
Pass It On: 5%

Magic Penny: 4%

BOARD MEETING 1/12-13/08 RAW NOTES
Terri will write minutes, I'll coach. Sent minutes guide.

3 note takers in sequence—Liz, Wiley, Carole

uz
CMN Board mtg. 1/12/07

On the call: Liz, Frank, Pam, Monty, MARCI, MR Billy, wiley, Barbara, steven, caroline,
patricia - whole bd

Discussion - Magic Penny - Patricia - Award should look professional and consistent. Not
crafty.

Barbara - disagree it’s special that it’s individualized to the recipient. Part of the charm

Patricia - Not to say it can’t be personalized. It’s harder to put it on website. To show a
picture of it, it becomes an icon. Could put it in PlO - becomes a logo.

Erin Lee - | agreed with this when P first brought it up. But then | saw the look on Sarah
Pirtle’s face when she got hers. Do we want it just to be honoring this person? Or have
everyone recognize what it means? Could have a certificate with a logo that they could
frame and hang on wall.

Further discussion of what award looked like, who got it, whether people who got it were
part of CMN.

Patricia - how much does each award cost?
Caroline - $150

Patricia - produce a whole bunch of the standard ones. It could be much cheaper than
$150. It’s a matter of cost.

Mr. Billy - we spend a lot of time reinventing the wheel. Let’s keep moving forward.
Standardized award would help this. What’s going to help us grow the org?
Standardized award w/icon will help grow membership & awareness.

Most bang for our buck.

Caroline resonate with what Billy says. Award design has taken less time than anything
else. We don’t want to keep making this decis every time. New magic penny pages on
new website - this might be able to show each years award in intimate way. That might
affect how people think about this

Carole - branding is very important it won’t take away from personal award.
Recognizable award that says Magic Penny.

Frank - 4 people on committee now we spoke about this and one size fits all was not
something we would want as organization. We said let’s keep it as an art piece.

Pam - we could do a consensus check
Erin lee - could have something uniform to hang on wall along with personalized thing

3 options - stay same, uniform w/personalized thing, change every year with certificate
that stays same.

Carole - what are we voting on?

Pam - check in

Caroline - setting policy

Wiley - artists have done prof job - standardized or indiv?
Fh - personal

Marci - abstain

Liz - abstain

Pam - either way

Mr billy - standardized

Monty - abstain

Erin Lee - prefer icon - compromise - we have to do something branded
Carole - same as erin lee

Wiley - 2 - w deep respect for committee has done
Patricia - 2 (which is her original proposal)

Barb - stay same (1)

Barbara - 1 but leaning toward certificate compromise
Steven 2

Liz supports 2 now

Terri - have logo as opposed to certificate

Monty - is it worthwhile to find a graphic designer - ask if something can be found that
will make everybody happy? Still abstaining

Consensus being taken.

3 ones , 4 twos, 5 threes. Some abstaining

Patricia - | would be willing to do a really quick rough sketch | could get prices, doa
proposal

We don’t have consensus - move on. Patricia will bring the proposal forward and we will
discuss more on BOD

Return to agenda

Election of officers -

Discussion of how a person gets to be president

Exec board is training ground - having a centralized exec committee takes on leadership
function. That’s gotten merged with president. It’s evolved. Frank has been most
active as president.

Mr. Billy - who would be eligible to run?

Pam Does president have to be on exec?

Caroline - everybody on board is eligible to be an officer, strictly speaking but not on
executive committee. Under bylaws, exec committee should have been a director of
CMN for at least 2 years. Bylaws specify a rotation of responsibility and suggests that
people might be on exec in 3 year as board member.

Pam - we should have this written out?

Mr. Billy - just have this info available would save time. So who is eligible?

Caroline - people who've been in 3 years in the board. (5 people)

Pam - I'd be willing to run if Frank has done it as much as he wants. It’s great to have a
president who is young not Caucasian and blind. So! am not going to run.

Frank is president! By acclamation
Treasurer - Barbara has been treasurer. Steven - do you want to take the position on?

Steven - willing to shadow you - | don’t have a job description. Take it on after a period
of time.

You don’t have to be on board to be treasurer.
Barbara accepts Steven's offer to shadow treasurer.
Steven would like to be apprentice and will look at the job description.

Frank - name Barbara treasurer and Steven and Barbara will decide and can name him
later.

Barb - | think officers need to be on the board.

Caroline - it’s in the bylaws. Before we take any action we should check with Michael
and see if it’s in Massachusetts corporate law.

Steven needs to let us know if he’ll be treasurer by next year when Barbara leaves the
board.

He will let everyone know by the time of summer meeting.
Barbara is reelected treasurer.

Clerk - Michael Miller - he is re-elected.

Acting clerk for minutes - Caroline. ? discussion.

Terri offered to help Caroline as acting clerk for minutes.
Terri - is elected.

To be acting clerk for minutes/secretary.

Naming executive committee

Eligible - Pam, Terri, Barbara, Barb

Refused.

Barb says we need another person on the committee to build the experience and
understanding.

Carole - Can we make an exception? Someone to shadow or official be a member of
exec?

There is precedent of putting newer people on executive committee. But they’re not
officially on the committee.

Frank - so let’s ask “should we have a trainee?”

Someone who wants to do that?

Nobody responds. Monty volunteers.

Pam thinks this is a great idea.

Caroline - intent is to share the load and spread things out so nobody gets burned out.
Pam - Monty is well prepared for exec.

Monty - will come on as trainee.

Caroline - will be in as trainee for x amount of time until next board meeting.

Board election committee -

Caroline - 3 members will name 3 non board members to serve

Mr. Billy, Erin Lee, Marci - current.

All are fine staying on another year.

All re-elected.

Regional coordinator. Monty - will continue. No volunteers to assist. Monty re-elected.
June meeting 28-29

Action core - ? Call to membership to join it.

Pam - We would ask people from the membership to do something that takes a small
amount of time. It could be a training ground for the board

Need to have more communication with members

Marci - there is a newsletter in our region - it goes out every mo
We can ask for action core and move on

Psih move keynote up.

Carole - tom hunter reminder - he is going to call

Hope it will be positive he will be great

To do list - how to for concerts marci

Consensus decision making item - what is it?

Were these to do items done?

The to do list needs to be sent out bc people did not do these things.
Keynote question

Evaluations - extend time another year on keynote

Extend trial on keynote for another year

Marie will be asked to contact patricia

Caroline report on office

Time spent on keynote going in her conf time - $1000 was paid to keynote last year

Patricia We need to know amount of time caroline devotes to keynote
Monty - her time shouldn’t come out of budget for keynote.
Frank we need to look at the budget first -overall budget

Carole - committee should do the work - chair should report to Caroline rather than put
things on Caroline

Carole - we need to know how much $ we have for the keynote
Caroline - | am keeping track of time | spend

Logo merchandise - | got it dumped on me. What should | do? | will drive it to the 08
conference.

We need to deal with it on bod list.

Tshirts totebags decals

Mr billy - companies w online store - look at current internet options

Monty - set it up let it run itself

Concern about having items at conference - but people say that can be done.

Caroline wants to get rid of machine for copying, fax, etc. people suggest that we offer it

to list serve as freebie. Sent to whole email list.

Notes Sunday a.m. 1/13/08

Missing Terri, Patricia

Also Laura’s here to talk about web stuff.

Carole - finishing report on conference 08 - big thanks to Caroline!

National Conference (09) - Caroline (Agenda item VII)

We have signed contract for facility in North Carolina. They are working on committees
and budget. Marie is requesting keynote speaker - we've already dealt with that with
the keynote committee. Trying to coordinate with other festivals, musicians to connect
with that. Dates - October 9-11 (The BOD would meet the 8"".)

Carole - Tom Hunter had to decline as keynote for 2008.

Board Liaison for Marie in ‘09 - Carole. It was agreed.

Conference for '10 - Pam: They don’t have a chair. What’s next step?
Barbara - would be happy to contact southern California and help them get set up.

Chris Lamm spoke to Pam and said they'd do it - just needed to figure out location and
chair. Discussion having it near one of the other airports or San Diego. They have
accepted the responsibility. Linda Johnson is the point person.

Need a chair 18 months out from the conference. You need to have a contract for the
space. 2 years would be even better - Barbara. Carole - yes, especially because s.
California is a highly booked area. Everyone agrees 2 years is good.

Barbara agrees to contact Linda soon. (She is initial liaison to get things going.)

2011 - Sammie Haynes and Janet Schlaroff agreed to work together on this one.
Sammie talked to Caroline about it and still wants to do it. Sammie wants to have it in
her home area (Maine). Question about whether Janet is right candidate to be co-chair.
(Difficult with the distance between them - Janet’s in New Jersey.) Monty suggests talk
to Janet about it.

Liz - said she would be willing to consider it if Janet couldn’t. Caroline will talk to Janet
about it.

2012 - Contact Northwest region - ? Pam - Northwest group wasn’t sure they could do
it. Carole: Maybe time to go back to middle of country. Midwest is our second largest
region and not slowing down. Barbara: this is a great idea!

Agreement on doing it in Midwest that year - get chair in place by this fall. Barb is
considering doing conference in 2012. Not committing right at moment.

PIO report - (Agenda item X)

Sue - Sent it out last night

Need replacements on PIO editorial advisory committee. 3 spots on committee.
Caroline suggested contacting Ruth Pelham. Someone suggested Sarah Pirtle. Nancy

Silber.

Others who applied for Sue’s job? Might be considered. (Carole) Caroline says exec
should decide this, since it’s a matter of personnel.

Committee helps resolve controversies, approves new columns? No decision making
authority, says Caroline. Just get input from them.

Monty - Patricia Shih might be asked. Bonnie ? or Joanne Tuller.
Sue - discontinuing columns “Connections” by Beth Bierko and Johnette Downing’s

column. Beth felt the ideas in her column were already covered elsewhere in PIO.
Johnette is no longer in CMN.

New Sounds - Joanie wants to drop this one. Sue got Paul Straussman - not sure what
approval she needs. No one objects!

Barbara W- old column about history. She would be interested in bringing that back.
“Rose in the Apple Tree” it added value, nice touch it was musical history.

Sue needs to get back issues of PIO.

She had idea for new column but not ready to bring it up.

Finance/Budget (item VI)

Caroline’s financial report. (this is referenced to report sent in January 11 email)

Steven - unrealized gains & losses (Jan-Nov 07 income) reference to $6K loss. Barbara:
We had a stock that tanked due to sub prime problems. We don’t want to sell this stock
now. We just have a paper loss. Steven - how do we handle the decisions? Barbara - |
handle the investment decisions.

Steven - | wasn’t aware we had a brokerage account. Questions about how it’s
monitored.

Barbara - most of the stocks we have are ones donated to us. Steven: do we have
authority to sell the stock? Barbara: | don’t want to sell it in losing market. Steven:
suggest we might have a group that makes decisions about stocks. We might want to
make sure we have ongoing monitoring.

Discussions about stock management in our accounts. Marci - it should have some
committee oversight.

Steven and Barbara are going to discuss it? Outside BOD? This is being discussed.

Caroline: Barbara has been handling it because nobody else stepped up to it. That
authority has been specified by BOD. The downturn in the stock market is not just
affecting us.

Monty: there are other types of investments that would be lower risk. That’s the kind of
choice we have with our investments. More than one person maybe should be involved
in the decision-making.

Barb: Need to make sure the exec is in to loop in being informed about this would also
be a good step. Having a brokerage account is important so we can accept gifts from
members and donors.

Erin Lee: | don’t want members’ dues going to play the stock market! But Barb’s
comment answers my questions. We need a committee to be addressing this.

Barbara: We sold stocks that were donated if they were not in keeping with our
principles, or if it wasn’t fiscally a good thing to keep it. NO dues being used to play
market! She receives advice from her family members who work in stock brokerage as

to handle these items that have been donated. She would be happy to work in
committee - there has never been anyone else who wanted to touch it.

Carole: What’s the money used for? Are we taking risks greater than we need to?
Barbara: I'd have to look at the statements and give you more specifics. Can’t address
that. We've gained money since we first got the account. These funds are some of the
restricted funds that we have, to be used for certain things (ie. Legal fees for copyright
issue, other things.) Not all the money in the account is in stocks.

Caroline: I'd be glad to send the monthly balance statement to anyone on the BOD who
wants it. It would be our net worth for each month.

Barbara: We get a statement with the whole account.

Barb: The stocks are not in the daily flow of our money in the organization but it is part
of the picture.

Wiley - do we use quick books software? Caroline: we use word and excel.

Wiley: insurance question. Pam ? this covers the organization if we were sued, but not
individuals.

Caroline: | have wished for a long time that this would be done - someone needs to
consult with a lawyer who understands this. Nobody has had time to do that. | would like
to see this resolved.

Wiley: I'll think about that. | can’t make a decision right now. But will consider question
of board of directors insurance. Caroline: says it would cost several thousand per year.

Frank: Our nonprofit played $9,000 for directors’ insurance (has a 1.5 million budget)

Pam: We need to have liability insurance for our directors. We need to go to our broker,
get a quote and secure this insurance.

Caroline: | have gone to our insurance people. The estimate was it would be around
what Frank is talking about.

Steven: This is a major issue. | would be happy to work on this. What does our current
policy cover? I'd like to know about this. | will try to get a quote. D & O - directors’ and
officers’ insurance.

Barbara: Caroline is a consultant not an employee. Caroline takes her ground expenses
off on taxes because of her status as consultant.

BOD is authorized to look at director’s insurance -action step. Put on to do list. Pam,
Wiley, Steven.
Also BOD approves the committee to look at investment portfolio.

2008 budget (item VI-B) (I was off call and missed 15 minutes)

unrealized gain loss 0 is good no. for 2008 - Steven.

Expenses - Steven: can we find ways to lower the fees for banking? Caroline: Would be
happy for someone else to deal wth the bank

Steven - | can have that conversation. Barbara: We have a bank account in LA now but
it could be moved. Might look for bank in other location. Steven will help do this.

Conf 08 budget figure - explained

Office space was added last year - pd to caroline - 200/month bod authorizes this as
ongoing expense

PIO - lower expense for 2008 because not doing editor search or anniv issue

This last issue of pio was very expensive to send bulk - might be less to send in envelope
first class - or have mailing service Caroline: will continue to consider this option

384 members $22.94 per person for PIO - 2 issues half of dues goes to PIO
dues question getting more members will lower cost

steven = set goal to reduce cost of pio

billy - what are membership fees of other organizations for kid music?

others answer - ecmma $65 naeyc $85 some pay $55 for naeyc

question of pd ads in pio - needs to be worked on

caroline - happy to get price sheet to you off bod

Barb: wants to raise dues Let’s be cautious about suggesting cutback in pio
marci why is pio printed on heavy paper - cp - it bleeds thru on thinner paper
liz: 2 tiers of dues suggested

monty - pio is important for many members - only contact for some with cmn could
have a free email newsletter for lower tier members

frank - use mag to attract more people also look at newsletter
pam - set up committee for dues - put on agenda for june
Committee on raising dues - carole liz pam wiley billy

liz is pt person for this committee

wiley: suggests 4 tiers -

Back to Budget discussion

74,791 - working expense total - did not get income (actually the later figure agreed
upon is more - $84,023)

travel figure - will be reduced due to phone bod mtg

The directory printout - It was agreed after some discussion that this should be given to
people with no internet service
cmn should pay for that put $49 on budget frank wants everyone to have equal access

750 for fundraising agreed
60 for logo merchandise
1,000 for magic penny 08

(Wiley took over notes at this point.)

Sunday 1/13/08
BOD meeting- Minutes Notes starting at 1:40 PM EST
Laura added to chat
Roll call
Continuing budget discussion
2008 Budget
Line item discussion pertaining to clarifying 08 estimated exp & income
Total projected income -unclear to wiley
Total projected exp 84,023
Total projected shortfall 4,048 -need to raise this with fundraisers
2:15 PM discussion re continuing with budget discussion vs online services discussion
Considering extending time of today’s meeting, varying responses on skype
Possibility of later conference call re fundraising, or budget in general
Fundraising meeting needs to occur sometime
Caroline wants fundraising meeting to wait till Feb ‘08 mid month, after Caroline receives
final figures for 07
Frank says we need a 3 hour meeting for fundraising.
Barb asks for another timekeeper-Wiley
Barb asks for schedule to be
Online discussion to continue till 3 PM EST
Wiley will give timing reminders at 2:50 and 2:55
Wrap up for the BOD meeting: starts 3:00, ends 3:15
ONLINE SERVICES DISCUSSION
Mr. Billy -myspace report
Wiley and Debbie will join team of Billy, Janet Scarloff, 2 others
300 friends, many are not CMN members
Wiley and Debbie will help with project of turning friends into members
Discussion items-
Conference reflections- included on website. This could generate interest.

Wikki's
Decision - to create 2 wikki’s
#1 will be public. Public can read only
Members can post
There will be a priority on developing #1
#2 will be members only- Members can read and post
2:50 PM Songs online discussion
Criteria for inclusion of songs
Seems to be inclusive criteria
Reaching out to new members, various backgrounds
Question of songs for main page: peace & justice vs general
Strong support for a general feel & title of songs page, as long as it does not
conflict with design of grant
Kids’ music juke box idea
Discussion of how to obtain additional songs
Ask board members first?
More likely is to solicit List serve members to submit
Discussion of myspace site interacting with cmn site; need for renewing
permissions for songs
Is myspace a public page? Yes -We post a public profile on myspace
CMN site is analogous to body of shirt, my space is sleeve, a podcast
would be a cuff
Caroline assumes that we need extra permission from composers/publishers
Proposal to solicit songs from general membership through PIO, etc.
Need to consult with online services committee before language of soliciting
songs goes out
Board is asked to approve Laura’s working with online committee, then they
finalize and act
Wiley believes that that Board did approve this. Could he get someone to verify
this?
Monty suggests that future release forms will ask composers to allow PIO,
website, myspace &/or podcast use
Barb proposes that we will add songs to online main page of cmn website, as web team
manages.
Criteria- well crafted, etc. Use language from original online services report
except as follows:
Changes in language- “songs on any topic are welcomed as long as they
do not contradict the principles of
CMN”
Laura will check with online team first regarding language of solicitation, then
send out solicitation
Barb will follow up, regarding topic of regular CMN email newsletter, with the BOD email
group
We will ask Carole to post To Do list from this 2 day meeting on the BOD
Pam will schedule fundraising phone meeting
Wiley will email minutes to Terri and Caroline
3:22 PM Meeting was adjourned
Bye!

TR 1/08 Minutes Draft :Comments

FH 1/124
Hi Teri and Board,

Thank you Terri for sending us the minutes so promptly.
| just have a slight correction, please read below.

Il. BOARD OPERATIONS

al.
Steven would like to be apprentice and will look at
the job description.

Before we take any action Frank will check with
Michael and see if it--so in Massachusetts corporate

| did not say | would check with michael, | think Caroline is
the one who was going to check with him.

Thanks,
Frank

On Jan 23, 2008, at 9:29 PM, Terri Roben wrote:

> V. MEMBERSHIP

>

> A. 384 current members- Still losing members

> B. Lapsed member contacts - Monty is willing to send
> out lapsed member lists to regional reps and ask if

> they are willing to make calls. He thinks we need to
> offer them something to come back.

Please change this last sentence to: He thinks we need to frame the
contact so that we're doing them a favor by asking them back.

Monty Harper

CMN 2008 BUDGET

WORKSHEET
INCOME 2007 2007 2008 NOTES
BUDGET EST BUDGET
ACTUAL

Fundraising (Internal 13,537 12,118

solicited)

Dividends 300 357 350 08 based on 07
Ac

Donation Income (Sol. 7,500 5,934 07 Ac undesig.

& unsolicit.) 2,216 less than
06

Grants (External) 1,300 0

Interest 500 631 600 08 based on 07
Ac

Logo Merch Sales 900 317

Membership Income 20,012 18,639 18,700 07 Ac 17,079 >
Nov + 1,560 Dec
(down from usual
19,000+)

Misc Income 50 50 50

Nat Conf 07 Income 25300 29,757 10)

Nat Conf 08 Income 0 0 54,795 08 Budg per NC
budg draft

PIO!/Directory Sales, 300 304 300

Ads

PIO! CDs Sales 20 0 0

Region Activities 1,000 915

Teacher Institute 0 0

Unrealized 0 -6,435 0

Gains/Losses

Total Income 70,719 62,587 08 total per draft

figures so far =
74,795


2007 2008
2007 Est Budg
EXPENSES g Actual et Notes
Bank Service Charges 850 953 1,000
07 Ac 3,854 > Nov + CP Nov hrs
Board Expenses 6,570 4,039 185
Bookkeeping Services 1,640 1796 1,800
Directory Printouts 0 49 Stop printing?
Fundraising Expenses 750 747 07 Ac 674 + CP Nov hrs 67
Graphic Design Misc 30 40 40
Insurance 375 372 375
Logo Merchandise 1,500 4 07 Ac=CP hrs
Magic Penny 06 600 552 0
Magic Penny 07 1,000 696 0
Magic Penny 08 300 0
Magic Penny 09 0 0 36 | 08 = CP hrs
Misc. Expenses 50 15 50
National Conference 06 97 47 0
National Conference 07 20,100 25,273 0
07 945>Nov+CP Nov hrs 15; 08
46,96 | per conf budg draft tot 47,927
National Conference 08 4,720 960 7 | less 960 in 07
National Conference 09 180 1,171
National Conference 10 0 0 32 | O8=CP hrs
National Conference 11 0 13 O8=CP hrs
Office Moving Expense 0 300 0
07 ofc >Nov (11 mo pd 07 since
Office Space 2,400 2,200 2,400 | no billing Jan 07 for Dec 06)
08 more or less an average over
Office Supplies 500 138 300 | yrs; I'm almost out of sev things
07 Ac 3,305>Nov + Nov ISP 100
+ Nov CP 364; 08 7,245 + CF
Online Services 2,275 3,769 (see detail sheet)
Outreach/Marketing 0 158
PIO! Production & 07 Ac 7,371>Nov + CP Nov hrs
Distribution 5,810 7,556 5,810 | 185 (inc ed sch & anniv pic pp)
PIO! Editor 3,000 3,000 3,000
Postage 860 1,292 1,200 | 07 Ac 1217>Nov + Nov 75
Printing/Copying 30 0 30
Professional Services - 15,55
CP 14,000 15,318 0
Region Activities
Expense 1,000 962 1,150 | 08 NE adding online nwsltr c192


| Stock Account 10] | o[ | 10 | 08=CP hrs
Expenses cont
Storage 972 1,015 1,015 | 07 Ac 839>Nov + Nov 176
Teacher Institute
Expense 0 0
Telephone/Internet 1,000 1,094 1,000
Temp Staff 100 154 100 | 07 Ac 1,037>Nov + Nov 57
Total Expenses 70,719 73,683 08 so far 81,861
INCOME OVER
EXPENSES (!) 11,096


FUNDRAISING DETAIL

2007
2007 EST or 2008
BUDGE ACTUA BUDGE
T L T NOTES
06-07 GAG 2187 2560 0
08
have
350
more
pledge
d+
400
match
pledge
(total
750)
07-08 GAG 3000 350
08-09 GAG 0 0
Spg FR Ltr 2000 3785
06 Fall FR
Ltr 2150 2125 0
07 Fall FR 08 rec 414 Jan (total
Ltr 2200 725 1,139)
07 Ac not inc 170 recd 07
Sil Auc 2000 2573 for 06 SA
Totals 13,537 12,118 | |


ONLINE SERVICES DETAIL

07 07 Est 08

Budg Act Budget
Server 784 785
CF Tech 1,020

CP all hrs 07=130.4; 06=63.4;

CP Prof 2,347 2,160 05=157.8;
Web Site CP 08=3-yr av = 117.2 =
Mgr ie) i?) 4,300 120
TOTAL 2,275 3,769 [ [


2007 NATIONAL CONFERENCE P&L

INCOME Budge Actual Est.
t >11/30/0 Final
7 --All
Yrs.
Registraton Fees 26,550 28,312 28,312
Sales Tables 200 350 350
Program Book Ads 600 690 690
Anniv. T-shirts 0 405 405
Donations 0 0 te)
TOTAL 27,35
INCOME Y) 29,757 29,757
EXPENSES
Site--
Food 11,929 13,838 13,857
Meeting rooms 2,550 2,505 2,505
Site comp (CP) 293 229 229
Site comp
(Chair) 0 0 0
Misc. site
charges (¢) (¢) 0
Labor--
Prof -CP 4,680 5,782 5,782
Child care 200 200 200
Communic.--
Postage 600 389 479
Printing/copying 800 554 634
Phone 50 0 100
Publicity 150 70 70
Other--
Keynote 1,000 1,000 1,000
Supplies 200 398 463
Photos 15 0 (e)
Sound system (¢) (0) 0
Anniv. T-shirts 0 476 476
Misc. 50 0 (e)
TOTAL 22,51
EXPENSES 7 25,441 25,795

NET 4,833 4,316 3,962

THE CHILDREN’S MUSIC NETWORK FINANCIAL REPORT
for BOARD MEETING JANUARY 2008
[__1/08 Attachment #5]
JAN.-NOV. INCOME & EXPENSE YEAR-TO-DATE COMPARISON

Jan-Nov0O7 Jan-Nov06 Jan-Nov05
INCOME
04 Fundraising 0.00 0.00 6,965.00
05 Fundraising 300.00 8,305.00 4,205.50
06 Fundraising 4,855.00 2,248.00 0.00
07 Fundraising 6,358.25 0.00 0.00
Directory Printout 10.00 0.00 0.00
Dividends 379.45 318.00 258.50
Donation Income 3,907.80 6,065.87 5,985.50
Interest 551.47 469.46 255.81
Logo Merchandise 317.00 180.00 910.00
Sales
Membership Income 17,079.00 16,885.50 18,020.25
Miscellaneous 49.99 15.00 53.15
Income
National Conference
Income—
Nat Conf 04 0.00 0.00 29.50
Nat Conf 05 0.00 0.00 16,190.75
Nat Conf 06 0.00 24,256.05 0.00
Nat Conf 07 29,757.00 0.00 0.00
PIO! Sales 304.00 310.00 755.00
Region Activities 855.00 1,095.00 900.00
Region Misc. Income 60.00 0.00 0.00
Returned Check 0.00 7.00 0.00
Charge
Unrealized -6,435.22 -651.50 -357.50
Gains/Losses
TOTAL INCOME 58,348.74 59,503.38 54,171.46


2007 Fin. Rpt. cont.

EXPENSE
Bank Service 953.45 746.23 614.99
Charges
Board Expenses 3,853.67 4,289.89 2,415.34
Bookkeeping 1,796.25 1,507.50 1,089.00
Services - Chris
Brochure Expenses 0.00 0.00 3,037.20
Directory (Print) 48.60 118.80 0.00
Expenses
Directory 04-05 0.00 0.00 505.26
Supplement
Fundraising 673.93 378.45 419.80
Expenses
Graphic Design 40.00 0.00 0.00
Insurance 372.00 373.00 373.00
Logo Merchandise 3.60 19.24 0.00
Magic Penny 1,247.89 330.28 469.72
Misc. Income 15.00 15.00 0.00
National Conference 0.00 0.00 63.00
04
National Conference 0.00 406.65 12,859.73
05
National Conference 46.90 19,268.97 4,189.24
06
National Conference 24,987.86 325.80 0.00
07
National Conference 944.60 0.00 0.00
08
National Conference 1,171.00 0.00 0.00
09
Office Facility 2,300.00 0.00 0.00
Office Supplies 126.27 426.82 437.54
Online Services—
Directory Online 241.20 205.20 151.20
E-Mail Groups 412.20 210.60 136.20
e-PIO! 12.60 21.60 232.20
Servers 682.50 556.47 893.70
Web Site 1,956.00 1,042.80 3,147.10
Outreach/Marketing 157.80 201.00 32.40
PIO! Expenses
Editor 3,000.00 3,000.00 3,000.00
Prod & 7,370.53 5,787.93 5,193.43
Distribution
Postage 1,217.54 751.34 965.46
Printing/Copying 0.00 18.35 0.00
Professional Services 15,318.00 12,614.40 9,569.40
- CP
Region Activities 962.40 923.11 345.38
Expense
Stock Account 0.00 0.00 3.60
Storage 839.00 930.00 714.00
Telephone 1,037.41 907.33 1,053.22


Temporary Staff 154.00 0.00 0.00
TOTAL EXPENSE 71,942.20 55,376.76 51,911.11
NET INCOME -13,593.46 4,126.62 2,260.35


The Children’s Music Network
Designated Funds Nov. 07

GRANTS

FUNDS

Children's Music Day (in NYM
balance)

National Gathering Scholarship
Fund

Growth Fund

Membership Scholarship Fund
Gift Membership Fund
Development Fund

TOTAL GRANTS & FUNDS

REGION BALANCES
Canada
Mid-Atlantic
Midwest

New England
Northern California
NY Metro
Southeast
Southern California
Pacific Northwest
Great Lakes
TOTAL REGIONS

Duplicated Funds (NYM)

REPAID MEMBERSHIP

GRAND TOTAL DESIGNATED
FUNDS

FUNDS
AVAILABLE
11/01/07

1,024.52

1,749.19
6,250.00
2,698.70
670.00
2,650.00
15,042.41

500.00
500.00
957.21
1,000.00
1,000.00
1,949.52
500.00
1,000.00
399.69
500.00
8,306.42

(1,024.52)

1,555.00

23,879.31

PERIOD
INCOME

10.00

10.00

60.00
40.00

35.00

15.00
150.00

225.00

385.00

FUNDS
AVAILABLE
11/30/07

PERIOD
EXPENSES

1,024.52

1,749.19

6,250.00

2,708.70

670.00

2,650.00

0.00 15,052.41

500.00
560.00
997.21
1,000.00
1,000.00
1,984.52
500.00
1,000.00
399.69
472.47
8,413.89

42.53
42.53

(1,024.52)

1,780.00

42.53 24,221.78

The Children’s Music Network
Statement of Financial Position
Nov. 30, 2007

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 19,381.16
Wells Fargo Money Market 14,431.88
Total Checking/Savings 33,813.04

Other Current Assets
Stock Account-Wachovia 20,517.86

Transfer Account 500.00

Total Other Current Assets 21,017.86

Total Current Assets 54,830.90

TOTAL ASSETS 54,830.90
LIABILITIES & EQUITY

Equity

Net Worth-Retained Earnings 68,139.56

Opening Bal Equity 284.80

Net Income -13,593.46

Total Equity 54,830.90

TOTAL LIABILITIES & EQUITY 54,830.90

1/08 Finance Report, cont.

FUND RAISING SUMMARY BY PROJECT
Does not include most small fund raisers at nat. conf.: considered nat. conf. Income
Year shown is the year initiated; $ = income for that year's project received all years

2002 2003 2004 2005 2006 2007
Spring FR Letter 0.00 0.00 0.00 2,441.00 0.00 3,885.00 @
Fall FR Letter 0.00 2,098.00 0.00 1,610.00 3,900.00 1,139.00 #
1,472.0
Silent Auction 0.00 1,030.00 0 1,531.00 1,808.00 2,236.00
6,068.2 7,965.0
Give A Gig/DAD 5 9,120.00 0 8,666.00 6,170.00 350.00 *
Direct Solicitation
Calls 980.00 2,205.00 0.00 0.00 0.00 0.00
Boomwhacker
Sales 0.00 0.00 300.00 0.00 0.00 0.00

Year Total 7,048.2 14,453. 9,737.0 14,248. 11,878. 7,535.0
5 00 oO 00 00 oO

@ from 23 donors
# a/o 1/11/08 (23 donors)
* recd a/o 1/08; + pledges 700 + 400 match

2007 NATIONAL CONFERENCE P&L

INCOME Budge’ Actual _ Est.
t >11/30/0 Final
7 --All
Yrs.
Registraton Fees 26,550 28,312 28,312
Sales Tables 200 350 350
Program Book Ads 600 690 690
Anniv. T-shirts (0) 405 405
Donations (0) (0) 0
TOTAL 27,35
INCOME t) 29,757 29,757
EXPENSES
Site--
Food 11,929 13,838 13,857
Meeting rooms 2,550 2,505 2,505
Site comp (CP) 293 229 229
Site comp
(Chair) 0 0 0
Misc. site
charges 0 0 0
Labor--
Prof -CP 4,680 5,782 5,782
Child care 200 200 200
Communic.--
Postage 600 389 479
Printing/copying 800 554 634
Phone 50 (0) 100
Publicity 150 70 70
Other--
Keynote 1,000 1,000 1,000
Supplies 200 398 463
Photos 15 (0) 0
Sound system 0 0 0
Anniv. T-shirts (0) 476 476
Misc. 50 (0) 0
TOTAL 22,51
EXPENSES 7 25,441 25,795

NET 4,833 4,316 3,962

THE CHILDREN’S MUSIC NETWORK FINANCIAL REPORT
for BOARD MEETING JANUARY 2008

JAN.-NOV. INCOME & EXPENSE YEAR-TO-DATE COMPARISON
Figures are as of Nov. 30 in each year.

First number is 07, second is 06, third is 05

INCOME

04 Fundraising 0.00

05 Fundraising 300.00
06 Fundraising 4,855.00
07 Fundraising 6,358.25
Directory Printout 10.00
Dividends 379.45
Donation Income 3,907.80
Interest 551.47

Logo Merchandise Sales 317.00
Membership Income 17,079.00
Miscellaneous Income 49.99
National Conference Income--

Nat Conf 04 0.00

Nat Conf 05 0.00

Nat Conf 06 0.00

Nat Conf 07 29,757.00
PIO! Sales 304.00
Region Activities 855.00

Region Misc. Income 60.00
Returned Check Charge0.00
Unrealized Gains/Losses -6,435.22

TOTAL INCOME 58,348.74
EXPENSE

Bank Service Charges 953.45
Board Expenses 3,853.67

Bookkeeping Services-Chris
Brochure Expenses 0.00
Directory (Print) Expenses48.60
Directory 04-05 Supplement
Fundraising Expenses 673.93

Graphic Design 40.00
Insurance 372.00
Logo Merchandise 3.60
Magic Penny 1,247.89
Misc. Income 15.00

National Conference 040.00
National Conference 05 0.00
National Conference 06 46.90
National Conference 07 24,987.86
National Conference 08 944.60
National Conference 091,171.00

Office Facility 2,300.00
Office Supplies 126.27
Online Services--
Directory Online 241.20
E-Mail Groups 412.20
e-PIO! 12.60
Servers 682.50
Web Site 1,956.00

Outreach/Marketing 157.80
PIO! Expenses--
Editor 3,000.00

-651.50

3,000.00

6,965.00
4,205.50

-357.50

3,000.00

1,089.00

Prod & Distribution
Postage 1,217.54
Printing/Copying 0.00

Professional Services-CP 15,318.00
Region Activities Expense 962.40

Stock Account 0.00
Storage 839.00
Telephone 1,037.41
Temporary Staff 154.00
TOTAL EXPENSE 71,942.20

NET INCOME -13,593.46

7,370.53
751.34
18.35

55,376.76

4,126.62

5,787.93
965.46
0.00

51,911.11

2,260.35

5,193.43

Page 2

The Children’s Music Network

Designated Funds Nov. 07

FUNDS AVAILABLE 11/30/07

Children's Music Day (in NYM balance) 1,024.52
National Gathering Scholarship Fund 1,749.19

Growth Fund 6,250.00
Membership Scholarship Fund 2,708.70
Gift Membership Fund 670.00
Development Fund 2,650.00
TOTAL GRANTS & FUNDS 15,052.41
REGION BALANCES

Canada 500.00
Mid-Atlantic 560.00
Midwest 997.21
New England 1,000.00
Northern California 1,000.00
NY Metro 1,984.52
Southeast 500.00
Southern California 1,000.00
Pacific Northwest 399.69
Great Lakes 472.47
TOTAL REGIONS 8,413.89
Duplicated Funds (NYM) (1,024.52)
REPAID MEMBERSHIP 1,780.00

GRAND TOTAL DESIGNATED FUNDS 24,221.78

Page 3

The Children’s Music Network
Statement of Financial Position

Nov. 30, 2007

ASSETS

Checking/Savings 33,813.04

Other Current Assets (Stock account; Transfer account) 21,017.86
TOTAL ASSETS 54,830.90

LIABILITIES & EQUITY

Net Worth-Retained Earnings 68,139.56
Opening Bal Equity 284.80

Net Income -13,593.46

TOTAL LIABILITIES & EQUITY 54,830.90

Page 4

2007 FUND RAISING SUMMARY BY PROJECT

with 2006 year comparison--

Spring FR Letter 3,885 (no spring letter 2006)

Fall FR Letter 1,139 as of Jan 11, 2008 (2006=3900)

Silent Auction 2,236 (2006=1808)

Give A Gig/DAD 07-08 round pledges received at conference 1,050 + 400 match pledged (06-07
round=6,170 including 3,000 from one donor)

Direct Solicitation Calls none 2007 or 2006

2007 Year Total 7,535 (2006 total=11,878

Page 5

2007 NATIONAL CONFERENCE P&L

Actual net as of Nov. 30, 2007 is 4,316.

With additional expenses coming in Dec. 2007 and after, estimated final net is 3,962.

Estimated final income and expenses, itemized--

INCOME

Registraton Fees 28,312
Sales Tables 350
Program Book Ads 690
Anniv. T-shirts 405
Donations 0)
TOTAL INCOME 29,757
EXPENSES

Site--

Food 13,857
Meeting rooms 2,505
Site comp (CP) 229
Site comp (Chair) 0

Misc. site charges 0
Labor--

Prof -CP 5,782
Child care 200
Communication--

Postage 479
Printing/copying 634
Phone 100
Publicity 70
Other--

Keynote 1,000
Supplies 463
Photos 0)
Sound system 0
Anniv. T-shirts 476
Misc. 0)

TOTAL EXPENSES 25,795
NET 3,962

INCOME AND EXPENSE YEAR-TO-DATE COMPARISON

jJan-Nov0O7 Jan-Nov06 Jan-
Novo5
INCOME
04 Fundraising 0.00 0.00 6,965.00
05 Fundraising 300.00 8,305.00 4,205.50
06 Fundraising 4,855.00 2,248.00 0.00
07 Fundraising 6,358.25 0.00 0.00
Directory Printout 10.00 0.00 0.00
Dividends 379.45 318.00 258.50
Donation Income 3,907.80 6,065.87 5,985.50
Interest 551.47 469.46 255.81
Logo Merchandise 317.00 180.00 910.00
Sales
Membership Income 17,079.00 16,885.50 18,020.2
5
Miscellaneous 49.99 15.00 53.15
Income
National Conference
Income—
Nat Conf 04 0.00 0.00 29.50
Nat Conf 05 0.00 0.00 16,190.7
5
Nat Conf 06 0.00 24,256.05 0.00
Nat Conf 07 29,757.00 0.00 0.00
PIO! Sales 304.00 310.00 755.00
Region Activities 855.00 1,095.00 900.00
Region Misc. Income 60.00 0.00 0.00
Returned Check 0.00 7.00 0.00
Charge
Unrealized -6,435.22 -651.50 -357.50
Gains/Losses
TOTAL INCOME 58,348.74 59,503.38 54,171.
46
EXPENSE
Bank Service 953.45 746.23 614.99
Charges
Board Expenses 3,853.67 4,289.89 2,415.34
Bookkeeping 1,796.25 1,507.50 1,089.00
Services - Chris
Brochure Expenses 0.00 0.00 3,037.20
Directory (Print) 48.60 118.80 0.00
Expenses
Directory 04-05 0.00 0.00 505.26
Supplement
Fundraising 673.93 378.45 419.80
Expenses
Graphic Design 40.00 0.00 0.00
Insurance 372.00 373.00 373.00
Logo Merchandise 3.60 19.24 0.00
Magic Penny 1,247.89 330.28 469.72
Misc. Income 15.00 15.00 0.00
National Conference 0.00 0.00 63.00
04
National Conference 0.00 406.65 12,859.7
05 3
National Conference 46.90 19,268.97 4,189.24


06

National Conference 24,987.86 325.80 0.00
07
National Conference 944.60 0.00 0.00
08
National Conference 1,171.00 0.00 0.00
09
Office Facility 2,300.00 0.00 0.00
Office Supplies 126.27 426.82 437.54
Online Services—
Directory Online 241.20 205.20 151.20
E-Mail Groups 412.20 210.60 136.20
e-PIO! 12.60 21.60 232.20
Servers 682.50 556.47 893.70
Web Site 1,956.00 1,042.80 3,147.10
Outreach/Marketing 157.80 201.00 32.40
PIO! Expenses
Editor 3,000.00 3,000.00 3,000.00
Prod & 7,370.53 5,787.93 5,193.43
Distribution
Postage 1,217.54 751.34 965.46
Printing/Copying 0.00 18.35 0.00
Professional Services 15,318.00 12,614.40 9,569.40
-CP
Region Activities 962.40 923.11 345.38
Expense
Stock Account 0.00 0.00 3.60
Storage 839.00 930.00 714.00
Telephone 1,037.41 907.33 1,053.22
Temporary Staff 154.00 0.00 0.00
TOTAL EXPENSE 71,942.20 55,376.76 51,911.
11
NET INCOME -13,593.46 4,126.62

2,260.3
5


The Children’s Music Network
Statement of Financial Position
Nov. 30, 2007

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 19,381.16
Wells Fargo Money Market 14,431.88
Total Checking/Savings 33,813.04

Other Current Assets
Stock Account-Wachovia 20,517.86

Transfer Account 500.00

Total Other Current Assets 21,017.86

Total Current Assets 54,830.90

TOTAL ASSETS 54,830.90
LIABILITIES & EQUITY

Equity

Net Worth-Retained Earnings 68,139.56

Opening Bal Equity 284.80

Net Income -13,593.46

Total Equity 54,830.90

TOTAL LIABILITIES & EQUITY 54,830.90

Nov 30,
07

ASSETS

Current Assets

Checking/Savings

Wells Fargo 19,381.16
Checking
Wells Fargo 14,431.88
Money Market
Total 33,813.04
Checking/Savings
Other Current
Assets
Stock Account - | 20,517.86
Wachovia
Transfer 500.00
Account
Total Other Current | 21,017.86
Assets
Total Current Assets 54,830.90
TOTAL ASSETS 54,830.9
(1)
LIABILITIES & EQUITY
Equit
y
Net Worth - 68,139.56
Retained Earnings
Opening Bal Equity | 284.80
Net Income :
13,593.46
Total Equity 54,830.90
TOTAL LIABILITIES & 54,830.9
EQUITY (')


CAROLINE’S 2007 YEAR TIME/TASK REPORT
(Part of Jan. 2008 Central Office Report) [1/08 Attachment #1)

CP TIME/TASKS 2007 SUMMARY

Task | % of Total Cost @
Hours Year Hrs. $18/hr

Totals
Members 143.5 8% $2,583.00
Administrative 598.9 35 % | $10,780.20
Office 114.7 7% $2,064.60
Regions 27:3. 2% $491.40
884.4 51.6%| $15,919.2
Total Ofc Mgt & Admin 0
Nat Conference, all yrs. 326.0 19% | $5,868.00
PIO!, all issues 175.9 10 % $3,166.20
Board 161.6 9.4% | $2,908.80
Online Services--Web 87.1 5%} $1,567.80
Online Services--E-mail Groups 24.9 15% $448.20
Online Services--Directory 18.1 1% $325.80
Online Services--MySpace 0.3 -1% $5.40
Directory, Printout 2.7 =1% $48.60
06 Magic Penny 11 -1% $19.80
07 Magic Penny 6.7 -1% $120.60
Outreach/Mktg 10.4 1% $187.20
Fund Raising 12.9 1% $232.20
Stock Acct 0.0 0 $0.00
Grant Prep 0.0 0 $0.00
Teacher Institute 0.0 0 $0.00
Logo Merchandise 0.0 0 $0.00
831.9 48.4% | $14,974.2
Total Special Projects oO
1,716.3 100 %| $30,893.4
Month Totals/Year oO


1/08 Attachment #1 cont.

CAROLINE TIME/TASKS HOURS COMPARISON
TASK CATEGORY 2002 2003 2004 2005 2006 2007
Members 189.6 199.4 146.3 184.2 157.6 143.5
Administrative 407.2 403.0 64.6 326.8 492.4 598.9
Office 98.5 129.9 20.2 75.9 120.0 114.7
Regions 31.3 28.0 136.1 42.3 33.0 27:3
Total Ofc Mgt & 726.6 786.0 726.5 629.2 803.0 884.4
Admin
Nat conference, all 218.7 202.4 251.2 253.3 327.8 326.0
rs.
om all issues 204.1 124.6 97.7 111.5 118.8 175.9
Internet--Web 64.6 313: 61.3 120.7 39.0 87.1
Internet--E-mail 27.2 43.9 29.2 9.1 12.3 24.9
Groups
Internet--Directory 0.0 0.0 0.6 28.0 12.1 18.1
Internet--MySpace 0.0 0.0 0.0 0.0 0.0 0.3
Print Directory 0.0 89.6 15.3 6.2 6.6 Py |
Board 136.1 127.8 143.4 128.4 203.7 161.6
Stock Acct 3.1 0.7 0.0 0.3 0.0 0.0
Outreach/Mktg 11.4 4.2 2.3 5.6 5:7 10.4
Magic Penny, all yrs. 0.9 0.5 4.7 4.5 14.5 7.8
Fund Raising 8.6 5.2 2.7 12.3 9.8 12.9
Grant Prep 13.0 77 17.7 0.0 0.0 0.0
Teacher Institute 4.1 0.0 0.9 0.0 0.0 0.0
Logo Merchandise 0.0 0.0 0.0 0.0 0.2 0.0
Brochure Reprint 0.0 0.0 0.0 3.9 0.0 0.0
Total Special 691.8 637.9 627.0 683.8 750.9 827.9
Projects
Year Totals 1,418. | 1,423.| 1,353. |] 1,312.| 1,554.) 1,712.
4 9 5 oO oO 3

Comment: The big bump in Administration 2007 (and 2006) was largely due to an extremely
problematic computer upgrade in fall 2006 and early 2007. Most months were within the
usual range.

1/08 REGIONS REPORT 1/08 Attachment #4|

Dear BOD,

First, my apologies for not getting this written up sooner. I'm
feeling a bit overwhelmed by CMN right now...

This report is in two halves:
A. What we need to do during the meeting
B. Me ranting

A. Canada
During the 15 minutes I've got on the agenda we need to decide what
to do about Canada.

This region has been inactive, with fewer than the required 10
members for several years.

| contacted all 8 Canadian members. There is still a core group that
wants to re-activate the region, and | have put them in touch with
one another through email.

The current rep is Ros Shwartz. She signed on as a co-rep, but was
left to do the job on her own, which she can't manage. She told me
that if she could find a new partner she would like to continue as co-
rep.

Well, | found her a partner, Russ Clayton, who seems pretty energetic.
But first, what will be their fate?

There are no guidelines in our bylaws about when and how to dissolve
a region.

| propose that we should accept Ros and Russ as co-reps and give the
Canada region provisional status (I'm inventing as | go), meaning

that they can be a region for one more year and at that time if they
haven't built up their membership to more than ten and held an annual
meeting, we'll dissolve the region all together. (But they will
accomplish those things.)

We do need to allow their meeting to happen online or via a
conference call.

P.S. There was much discussion about changing "Canada" to "Toronto"
or "Ontario" but they want to stay "Canada" for now.

| propose also that "Provisional Status" be added to the bylaws in
general terms so that any region falling below the 10 member minimum
or failing to meet during the course of a year will become

provisional, then dissolve in the next year if they fail to rectify

the situation. Then we won't have to revisit this issue.

Two requests from Ros:

1. That Canada have their own email list. The region is huge, with
members spread out - they need this to keep in touch because they
can't physically get together. (Which brings up the question of
whether other regions can have their own lists, too.)

2. Information on how she can work with other local organizations.

Here are Ros's words:

> Maybe we could invite some of these organizations to become members
> of CMN en masse. For example: the ECMA group would pay some

> amount of money to CMN, in exchange for which (a) regional ECMA

> members would be notified of CMN events (b) regional CMN members

> would be notified of ECMA events (c) individual ECMA members could

> join CMN at a reduced rate

>
> Why not the other way around? i.e. CMN pays to join ECMA? ...

> because (at least as | see it) the ECMA community is a subset of
> the CMN community ... and by joining CMN, ECMA is supporting
> children's music in general. But if ECMA had a problem with this,
> maybe some sort of reciprocal association could be arranged.>
> Certainly there's no advantage in duplicating efforts - or, worse,
> competing - in a small community with common goals!

B. What The?

| was dismayed to see the membership numbers drop again. CMN is
dwindling during a time of incredible growth in the children's music
industry. If we can't make ourselves relevant then what's the point?

| spoke to a member the other day who said, "I suppose | could tell
some of the other children's performers in my area about CMN, but
most of them really aren't CMN type people, if you know what | mean."

What the? With this attitude floating about, no wonder...

What does this have to do with regions? Regions are where growth
should be happening. Caroline posted some great brainstorming about
growth in her email with the subject: Agenda V-D--Membership Goals.
(These ideas appear to be four years old and have not been followed
up on much.)

They are great ideas, too, however none of them are going to be as
effective as they could be if we can't describe to someone in a few
words what CMN is all about. Frustration with this is a sentiment |
hear over and over from regional reps. Here's what I've heard: "You
can't explain CMN you just have to experience it." Well, that ain't
gonna get new people in the door.

What can help our reps build their regions? A strong sense of mission

and empowerment. We need to spend some time to discover our core
mission, and learn how to communicate it! We need to revisit our

mission statement and we need to form a marketing committee. We need
to hold some conference calls focused on membership.

Other issues I'd like to address someday:

- | think regions should be allowed to set their own geographic
boundaries, as long as they don't overlap.

- | think we might be better served by "chapters" - which could
include geographically defined regions as well as similar groups
defined by interest.

- | think regional reps should be called "coordinators" instead, or
something more empowering. We need to view them as leaders, which
they are, not merely as representatives.

- | think we should view a region as a mini-CMN, with more autonomy
to do what needs to be done for growth and vitality in their own
area. A strong, clear, simplified CMN mission(*) can help enable this.

- | think we need to provide leadership training for ourselves and
our regional reps.

(#4) P.S.

What do | mean by strong clear simplified mission?

Well, most things CMN can be done as long as they are "in accordance
with our values." That statement is a momentum-killer, because who is
the keeper and interpreter of our values? The board, and we will take
forever to debate the merits of an idea. Besides if you ask each

board member what our values are you'll get 15 different
(overlapping) answers.

There is a lot of uncertainty out there about what's ok to do and
what isn't, and about what CMN is all about and how to describe it
and sell it.

We need a clear mission statement that allows action to happen in the
name of CMN, as long as that action fits the statement. We need an
after-the-fact review process in place, not an approval first model.
Then we can empower other people, such as our regional reps, to
represent us with confidence and go gung ho for CMN.

| have a lot more to say about our values, but I'll spare you for now.
Thanks for reading!

Monty Harper

CMN Regional Reps Coordinator

From Carole Peterson
Ok, BODdies! Here's the TO DO LIST from our meeting of January 2008:

1. Exec - find out if Officers must be on the BOD
2. Marci - survey BOD on "How To" for concerts
3. Mara, Caroline, Monty - make a list or grid on consensus/voting, aka "decision
making"
4. Caroline - report to BOD on logo sales - profit and inventory
5. Monty, Pam, Caroline - direct-mail piece to lapsed members (up to 3 years lapsed)
6. Wiley - Action Plan: A) contacts from MySpace re membership
B) U-tube, iTunes, cdbaby non-members re membership
Pam and Frank will help
7. Monty - find date for Mission Statement discussion
8. EVERYBODY: work on verbage for mission statement/slogan/tagline
9. Pam, Steven, Wiley - Investigate D&O Liability Insurance (please! my fiancee, an
insurance exec was horrified | am on a BOD without it!)
10. Barbara and Steven - clarify stock portfolio report to BOD
11. Pam - canvass BOD for mid-Feb date for Fundraising mini-BOD meeting

12. Barbara said she'd initiate a conversation with the southern CA folks regarding the
2010 conference to help move them toward the next steps.

13. Liz agreed to be the point person for a committee to make a proposal for raising the
dues at the next BOD meeting. This committee is - Carole, Pam, Wiley, Mr. Billy and Liz.

If | missed anything, please feel free to add,
Carole

Caroline additions (not distributed)

Frank—
Get a fourth person from the list of names nominated by the board to serve on the Magic
Penny Committee

CMN MEETING NOTES
October 1990
Litchfield, Conn.

Debbie Friedlander doing fund raising.

Decided to pursue nonprofit certification; Phil Hoose guiding the
process.

Regions thriving and growing.

(PIO! #7 pp. 2, 8)

Notes by Caroline Presnell 5/6/02

FOLLOWUP OF BOARD MEETING OCT. 25, 1996

JT/CP PROPOSAL adopted
MEMBERSHIP/OUTREACH

e FP letter--JT & Ruth finishing touches
Use Atkinson method for 97 gathering
Set up committee to ask corporations for donations, auction items, etc.
Phil chair
(Satter will give again in spring)
No brochure for now--1-piece sheet fine
Bonnie to do outreach article for PIO!
JOH mailing to MENC [mailing what?]
Performer kits
Sarah will work on
Get grant for [from whom?]
e Have table at ed conferences to sign up new members
e¢ Membership form white copies > all board mem & reg reps
e¢ Mail promo kit (PIO!/Mem info/FP letter) > colleges & univ
Chris Lamm do?
Test in CA, then “have regions cover it”
e Have members identify foundations & coporations, contact for grants personally

REGIONS
Summarize board meetings & send > reg reps
Have regional section at plenary of gathering [this one, or all?}
Agreed to Miriam’s request that all vouchers/reimburesment requests go thru
regional rep or board member
If Marcia receives one w/o prior or marked-on approval, will tell person they
must get appr
Financial reports
Now only 2 a yr., timed per fiscal yr.
Due 6/30 & 12/31.

PIO!
e Need someone to solicit kids’ writing around country for Kids Chorus
¢ Phil needs transcriber volunteer

GATHERING

¢ Some scholarship $ left; put in CD for interest for next yr. if practical
e ‘97 schol committee = Dines, Hopkins, Rogers
Devise app form, recruit, approve

FOR NASHVILLE GATHERING

1. Daphne & K. Dines do link w/college students for scholarships for regist & sales work

2. Use Atkinson mailing method, minus preliminary hot list letter [ but where get lists?]

3. Have regional section at plenary [or was this only for 96 gath?]

4. Gath committee: Sue R will help some. Daphne will be on comm & work closely
w/KD.

5. Camping option?

6. Scholarships? Committee: Dines, Hopkins, Rogers

7. Re KD mention of possible sponsors: KD find out what ASCAP would want in return.
Also instrument companies, e.g., Martin, Oscar Schmidt, Orff.

8. Sally: Quilt raffle. NO auction.

FOR JAN 97 BOARD MEETING
1. Mtg 1/11-12. Group call 1/11
Next: 6/8 weekend if not PMN
. Discuss regions: When do they get to be one? What to do if don’t follow guidelines?
. Bd mtg summary > reg reps
. Report/vote re changes in membership catgories
. Make 5-yr plan for gatherings, work on for vote in June
Proposal: 98 MW 99 NE 2000 CA
(Barbara strongly wants 98 in NYM)
6. (From notes) “Jan agenda can have incentive for ads to Pass It On!” Does this mean
they want to solicit/permit ads in PIO!?
7. Need to do board elections (unless handled by tel before)
8. Poss raise in $ for CP
9. Logo changes
10. CP proposal for gath reg
11. Susan proposal for gath sales table
JT/CP/JOH plan conf call & get word out ASAP

WUBWN

10/96 BOARD MEETING TO DO

THESE PEOPLE WILL...

Sarah
Atkinson

Will participate in board (is), but not a member

Sue R.

(See 97 gath section)

Daphne

(See 97 gath section)

JT

e Finishing touches on FP letter w/Ruth

? Brainstorm alterations in mem categories w/Barbara
Check Mass laws on raffles re nonprofits

Plan conf call for Jan bd mtg w/CP & JOH

Ruth

Finishing touches on FP letter w/JT
Call Suni to thank for all work
Figure out CAN $ w/_?_

Faith P.

Finishing touches on FP letter w/JT & Ruth

Phil

e Set up & chair committee to ask corps for donations, auction items,
etc.

e¢ Apply for 1997 Satter grant

¢ Approve web design (?) P]’s (?)

e Apply for grant for Woodie Guthrie Saturdays to be held in strongest
areas (w/Sally & Pete)

Bonnie L.

Help on outreach committee (no tasks specified)
Write PIO! article on outreach

JOH

Mailing [of what?] to MENC
Plan Jan bd mtg conf call w/JT & CP
? Brainstorm alterations in mem categories w/ Barbara

Sally

Call Monty re web. If not, get PJ to.

97 gathering quilt raffle

Be on 97 gath scholarship comm

Help Phil & Pete with Guthrie Saturdays

Who?

Check PMN spring 97 meeting date. If 6/7 weekend (our board mtg),
change board to 5/31

Who?

¢ Negotiate SW region & Monty’s.

[At gath, Bob Burns (NM) & Bruce Phillips (AZ) said willing to do
organizing for a region. Good ppl., bd. likes, have been to gath (Monty
hasn't) Talk abt poss geographic overlap/division &/or poss coordination
of efforts. This will likely come clearer as organizing proceeds, but don’t
want Monty to feel infringed on or shouldered out. Bd. would rather give
BB & BP go-ahead w/support.]

Sarah

Work on performer kits [who gets $ for it?]

José-L

Pass out promos at performances/keynotes

cP

e« [Assumed] Send white copies of new mem form > bd mem & reg reps
¢ New mem form
Add sentence to mem form & gath form: “Scholarship aid is
available for membership & gatherings. Please call the CMN
office for more information.”
Ruth wants to see graphics
Send to Suni & J-L for Spanish version


CAN $ apply to all categories [not clear abt this--ask Ruth]
Send new form > Sally for web

¢ Tell Pat. Shih newsletter has old CMN area code

¢ Try to think of something Kathy Miller could do to help.
Wanted to be on board, but white, female

e Proposal for Jan bd mtg re gathering registration system

e Plan Jan bd mtg conf call w/JT & JOH

e¢ Send J-L supply of promo stuff

Chris Lamm |e Promo kit > coll & univ

e Proposal for CAEYC
Who? Summarize (all) board minutes for reg reps
Who? Solicit Kids Chorus writers
Barbara Brainstorm alterations for mem categories w/JT? JOH?
Susan e Be on 97 gath schol comm

e Proposal for Jan bd mtg re gath sales table system
K. Dines ¢ Be on 97 gath schol comm

(See also section on 97 gath)


TIME / TASK ANALYSIS

Caroline Presnell, CMN Office Management Consultant

Billing Period 6 /1/97-9/30/97

OFFICE MANAGEMENT & ADMINISTRATIVE WORK

TASK CATEGORY HRS.
SPENT
Membership maintenance & inquiries (Includes 108.6
processing membership applications, data entry, preparing | (28%)
membership packets & requested materials, response
letters, expiration notices.)
Administration (Writing up policies & procedures; record- | 39.9
keeping; preparing reports; setting up procedures & (10%)
computer files; donor letters & records; telephoning.)
Office maintenance (Organizing files; filing; buying, 24.3
ordering, receiving supplies; delivering mail to P.O. & (6%)
checking box; copying)
Servicing regions (Communication with regional reps.; | 13.0
preparing mailing labels & other requested materials. Not (3%)
included in categories above.)
Total Ofc. Mgt. & Admin. Work 185.8
(48%)
OTHER ASSIGNMENTS
PROJECT HRS.
SPENT
National Gathering = /nc/udes preparation, mailings, & 99.4
registration (26%)
Pass It On! Includes production & mailing 43.0
(11%)
Board Matters /ncludes meeting prep. & followup; 14.0
task/project coordination (4%)
Outreach 10.4
(3%)
Fund raising letter 31.2
(8%)
1998 Directory supplement (In addition to 3
preparation done as part of
membership processing)
Total Special Projects | 198.3
(Av.
49.6/mo
)
(52%)
Total Hours Jun.-Sep. : 384.1


(Av. 96/mo.)

% = Percent of total hours

From Caroline Presnell FOR BOARD MEETING 10/97

OUTREACH SUMMARY
1996 mailing:
e¢ 52 people requested a total of 224 Hand to Hand packets.
e Many also requested flyers, and we are getting a few memberships on them.
e¢ And some volunteered to help with their region, the national gathering, and/or
PIO!

Sep. 1997 mailing: As of 10/5, 11 people have responded, contributing
¢ 3 quilt squares for a total of $75
e¢ 7 quilt name strips for a total of $7
¢ $240 in direct contributions
e¢ Requested 22 Hand to Hand packets

MEMBERSHIP SUMMARY

TOTAL MEMBERS TYPE

8/1/96 415 Library/School 17

1/1/97 448 Family/Indiv. 389

5/1/97 457 Business 45

10/1/97 503 Corporate 6
BY REGION MEMBERSHIP SCHOLARSHIP FUND

1/97 5/1/97 10/1/97 As of 10/6/97, we have $320 in the fund.
CAN 11 12 13 Contributions have ranged from $5 to $100.
ML 16 15 22 So far, there have been no requests for
scholarship
M 44 49 64 aid.
NC 129 130 128
NE 102 102 112
NYM 58 56 63
SE 23 22 29

REPORT from Caroline Presnell for the CMN BOARD MEETING 10/98

Membership 10/1/98

Total expiring after 8/31/98 477
New since 12/31/97 80

New since 7/31/98 31
finished

Expired between 12/31/97

$ 10/1/98 152
distributed

Notes:

Major Projects Since the
Last Board Meeting

1) Spanish language membership form
nearly ready

2) Guidelines for Regions book
and distributed

3) Radio List completed and

4) National gathering

5) Ex. Dir. search & fundraising

The office machine purchased late last year is serving well (except for its idiosyncracies).
It was especially useful during the last minute rush before this gathering, for faxing
materials to late inquirers and allowing people to fax in their registrations. It may be

time to get a separate line for the fax.

Quite a bit of CMN communication is happening via e-mail. It may not be a money saver,
though, because it takes time to check it frequently and respond.

PROPOSAL—CHALLENGE FUNDRAISER
For Board Meeting Oct. 1999
From: Barbara Wright

Use the $5000 stock gift we recently received from an anonymous
donor as the basis for challenging members to contribute or find non-
members who will make donations.

¢ | will start it off with a contribution of $2000.

¢ Phil will add to the fund.
e We can approach several other past donors who have made sizable

contributions.

CMN Board Meeting
October 15, 1999
Petaluma, California

MINUTES: Jenny Heitler-Klevans and Susan Keniston

SECTION ONE: WHERE ARE WE NOW?
Reported by Caroline Presnell and Bonnie Lockhart

Office time/task report: Attachment #1.

1. Membership (Attachment #2) - Greatest attention: members who don't
renew.

Currently we send out two notices. Do we need to send a third? It might
be more effective to have a regional member call or write them to remind
them to renew.

Trial: 2-yr. membership may help alleviate the non-renewal due to
forgetting.

Tape swaps: If you swap with someone, send Caroline their name/address and
she can send them a letter saying "so-and-so thinks you might like to join
CMN"

Why don't people renew? Our attrition rate is about 20% which is actually
above average for orgs. like ours.

Suggestions: Get feedback during the weekend, give people a comment sheet
(Why I like CMN, what's missing etc.), have a board "listening table"
during the gathering, find ways for members to vote on the direction of
CMN, create a membership issues committee, make sure people can renew on
the web

2. Executive Director Update -

History: Cyndi Pock was hired in January 1998, after a long process.
$15,000 was raised from the membership to cover her salary. A
professional head hunter was hired, and dozen of interviews were
conducted. The board had great hopes for Cyndi, but she never came
through. She seemed to understand what should be done, but she gave no
accounting of how her time was spent. Bonnie began weekly check-ins in
June. It turned out she needed much more supervision than she should
have. Plus there were no results - she got no funding, no sponsorship and
no progress on the website. Finally, the board agreed to release her.

Recommendation: For the short term, let's not hire another ED, but instead
keep our programs going but not be too ambitious. Restructure the board
so that the president's job is not insane. Bonnie agrees to do the job
for one more year, then wants to work with the next board president so
there is a smooth transition.

Discussion

Phil: What have we learned? Do we need to adjust the job description?
Were we unlucky? Or should we forget the ED altogether?

Caroline: Exec. Committee feels that Cyndi was best choice of candidates.

Jo: Bonnie ended up doing the work. It can be done by a volunteer but
takes enormous energy.

Bonnie: Let's not hire someone else right now. There is a tension in org.
between peer support and social change.

Scott: We should be grateful that we survived the ED fiasco.

Barbara: Let's hire a fundraiser.

Sally: Glad to see new task force structure. We need to get membership
more involved.

Susan K: ED job is too big for one person. Let's hire a fundraiser.
Susan H: We need to back up and figure out what our organization is really
about. Let's hire a consultant to help us through that process and do
some long-range planning.

Ruth: We should begin this process by February. Let's have PIO!
participate in the dialogue about who we are.

Phil: We need to establish priorities, get people on board through the
committee work, and have a more limited agenda including fundraising.
Lisa: Funders want to fund projects, not making CMN a household word.
Ruth: We have projects, but nobody to run them. This has been our
problem.

Scott: We need to let membership know about ED and get them involved in
committee structure.

Jo: Committees have been set up before and haven't worked.

Susan K: We need to resolve tension between peer support and social
change.

Susan H: Knows a consultant who can help us. Costs $1,500 plus airfare.
We should look into this.

Jose-Luis: We have too many projects/priorities. To succeed we need to
have it be manageable.

Sally: Doesn't want to leave board meeting feeling like there will always
be something undone. Wants concrete goals and dates.

Caroline: Between now and Feb., Exec. Committee should set goals for each
committee.

SECTION THREE: WORK & PRIORITIES FOR THE YEAR

1. Website:

a) Update: Cyndi started working on this but didn't finish. Caroline's
friend, Carl, is fixing the site for free. The membership form will print
out, and the gathering registration form will print out. Board members
names are on, but with no information on how to contact them. We also
need to include regional rep names. Caroline will contact the regional
reps about their info (address, phone, email). Suggestion: Put committee
names by board members.

b) Services: needs to include updates of the organization. Should we start
a CMN listserv separate from the CMW listserv? On the membership form we
could ask people to tell us if they don't want to be on the listserv.
Would there need to be a password to get on the listserv? Links: a perq.
of membership could be a link from the CMN page to members home pages. We
could link to other orgs. like AEYC, Orff etc. Members can link to CMN.

c) Long-term management of Website: We need a webmaster - Scott
volunteered to learn how - PJ and Monty have also volunteered.

2. Fundraising

a) Update: We are in good shape. There is $35,000 in the bank. There has
been good registration. Bonnie wants to see fundraising grow out of
goals. We should maybe spend $3-4,000 on organizational development. We
continue to lose money.

b) Challenge Grants/Stock: Caroline reported that we received a gift of
$1000 from Joanne Hamill's sister and brother-in-law who want it to help
bring in more $. CMN has a stock account with Merrill Lynch from an
anonymous donor. Barbara W. offered to give a $2000 gift of stock.
Discussion

Jose-Luis: Where does the stock come from? We should sell stock from
companies we don't like.

Barbara W.: Is knowledgeable about stocks and can help the board
understand them. Selling or keeping them is the question.

Caroline: Joanne Tuller's mother may be able to help us manage the stocks
at low or no cost.

Phil: This is another option for fundraising

Faith: We need to say what the money is for

Caroline: We should put info about this option in PIO!

Ruth: We should encourage board members to give as much as we can

Phil: I only give these large donations to CMN

Susan: People could earmark what they want their money to go toward

c) Goals and tasks: Some people pledged money at the meeting

Bonnie and Sally pledged $100 each

Ruth and Phil pledged $500 each

Barbara W. is willing to start an endowment fund.

Ruth will write a column about giving in PIO! as well as send a letter to
the membership about fundraising.

3. Gathering 2000

b) Site discussion: Possibilities are Kutz Camp in NY, Ossippee in NH.
Philly is not interested in hosting next year but possibly in the future.
Midwest - Noah is exploring making Ohio its own region so could not do
gathering.

Nancy Hershatter doesn't want to chair again. The site needs to
accommodate 200+ people. Many people have expressed interest in a country
setting. We need to try to keep costs down or get more $ into the
scholarship fund.

Scott called Kutz camp and tentatively booked there for Oct. 13, 14, 15,
2000.

Jobs for gathering 2000
Coordinator: Barbara Wright
Workshop coordinator: Lisa Atkinson


Outreach: Phil and Sally

Sales: Susan Hopkins

Site coordinator: Scott Bierko

Magic Penny: Phil and Sally
Finance/Budget/Policy: Executive Committee
Childcare: Jenny Heitler-Klevans

Publicity: Barbara Tilson

Scholarship: ?

Transportation: Find a local person to coordinate

c) Rewriting the book: Discussion

Sally: I would like to do more to get people involved. Invite people
without them having to pay.

Jo: We need to start out with a budget so that people running the
gathering don't feel like their hands are tied.

Sally: Exec. Committee needs to be clear with the organizing committee.
Barbara: Suggest that we hire a conference coordinator.

d) Magic Penny: The Board voted to continue doing this. We need to set up
criteria for nominations and awards. Phil and Sally will ask people to be
on the committee. They will bring a list of people and criteria for
winning to the Feb. Meeting.

4. Brochure

a) Report: The brochure is moving along great. The text has been
circulated and feedback was received. Ursula Roma is the graphic designer
and the samples of her work are excellent (Ruth showed them to the board).
Goal is to have brochures done by the end of the year or at least by Feb.
Meeting. Needs good photos.

b) Next steps: Logo: Graphic designer can create a new logo. This would
be circulated among the board, not the entire membership. We will make
10,000 copies of the brochure, possibly 20,000. $2000 has been budgeted.
The brochure will be either 2-color or 3-color. If someone can get the
printing donated, we might be able to do full-color.

Sally: My brother might - he works for Techtronics in the printer
division.

5. Pass It On!

a) Report: Susan Kenniston is enjoying doing PIO! and appreciates the
feedback. It is lots of time - 150-200 hours per issue. Need to do more
thinking ahead but that means there is never any break. Made a suggestion
of cutting back to two times a year.

b) Update on Bob Blue: Bob is having difficulty keeping up his part which
makes it difficult for Susan to do her work. Sally offered to work with
Bob to contact people.

c) Proposal to cut back to twice a year: Discussion
Jo: Feels twice a year would be fine
Carolyn: Lots of members are out in the boonies. Their membership = PIO!

Would 2x a year be enough?

Barb T: Can we step other people into position?

Susan K: It would make a difference to make it a paid position.
Susan H: The web could serve some of the functions of PIO!

Ruth: Pulling back on the number of issues could be problematic.

Susan K will outline what she needs in terms of staffing. Sally will work
with Susan regarding Bob Blue.

6. Regions

a) Report: We have a new region - Pacific Northwest! Other regions are
looking into splitting as well (Ohio from Midwest and Philly/NJ from
DC/MD). Cyndi did let the ball drop regarding regions, but Lisa and Barb
W. have been working well together as a committee.

Suggestions: We need to strengthen our regions perhaps by sending board
members to regional meetings occasionally. This strengthens contact and
reduces isolation. We should have “regional buddies" - two regions be
"buddies" for each other and go to each other's meetings.

b) Embodying values/non-promotional issues: Some regions have been
dissatisfied by too many restrictions regarding promoting individuals for
events or promoting events as CMN-sponsored. Bonnie, Lisa, Barbara and
Jenny plan to meet with Regional Reps during the gathering to talk about
how things are going in the regions.

7. Strategic Planning

Location of next board meeting: Jo Hamill's house in Boston Feb. 4,5,6.
People are welcome to sleep over at Jo's house.

a) What is it? Are we a nurturing support group or a political
organization that wants to critique society's way of dealing with children
and music? Are we a place for people to network? Are we all of the above
and how do we deal with the different pulls? A consultant could help us
to go back to our roots and figure out some of these long-term issues.

b) Tasks: There was a motion to vote on whether or not to do strategic
planning with the board. The board voted yes. Jose-Luis agreed to
coordinate info on what consultant to hire to run the strategic planning
meeting. Bonnie will work with Jose-Luis. The decision will be made by
Nov. Ist. The board agreed to add a third day to the Feb. meeting so that
two days will be devoted to strategic planning and one day will be devoted
to a board meeting.

Feb. 4th and 5th with the consultant. Spend up to $2000 including
flights.

Susan Hopkins had a suggestion for a consultant. Ruth suggested MK who
already knows about CMN and helped hire the ED. Jenny, Scott and Sally
also had suggestions. Each person will follow-up and have consultants
send info. to Jose-Luis.

8. Superficial Update
a) Musicians in Hospitals: PJ would like to write a grant to fund

musicians in hospitals. Regional Reps could coordinate. Issues: We need
to put thought into it so that it doesn't violate our code (i.e. picking
certain people and not others). Maybe we should have a test region. Lisa
and PJ could create guidelines. Revisit this issue in Feb.

b) Radio Lollipop: Katy (Susan H's daughter) presented this program. She
works in a 440-bed pediatric hospital in Texas. Radio Lollipop is a
partnership and comes into the hospital Thurs. nights. There are 40
volunteers and kids get to make their own radio show. Currently they play
top 40-type music (Backstreet Boys etc.) but Katy would like donations
from CMN musicians so that the music can reflect more important values.
The board agreed to allow CMN members to donate tapes to the hospital.
Discussion

Sally: This should be an article in PIO!

Jo: Perhaps we can have a larger link with CMN. Program guide?

Bonnie: This can be included in our strategic planning. We can do
fundraising with this type of idea. Cyndi was supposed to work on this.
Jenny: Newspaper article on it in Texas?

Katy: Also an article in the in-house hospital newsletter.

Jose-Luis: Going to Houston in November. Will present the box of tapes,
do an interview with newspaper.

Sally: Will write press release.

Scott: Our donations make us a sponsor. That could be stated on the
radio.

Barb W.: Is there a problem that we are selecting this particular program
when others have asked?

Bonnie/Jo: Get Judy Nee involved in moving us forward on this and similar
projects. This is a beginning, one of many such projects we'll sponsor.

c) Interview book: Phil would coordinate. This would be a compilation of
all the interviews from previous PIO!'s. This is on hold for the moment.

SECTION TWO: COMMITTEE & TASK FORCE STRUCTURE

1. Discuss Committee structure:

Regional Development: Barb and Lisa will meet w/ reps on Saturday. Sally
suggested that greater emphasis be put on regional gatherings. She said

that the local level is where there is the greatest potential for change.

Membership Growth: Ruth presented the idea of “each one get one" to
encourage people at the gathering to give the gift of membership for the
holidays. The idea of a discount was brought up but abandoned because it
would be too complicated. The gift membership would be unveiled at the
plenary. Each board member pledged to donate one gift membership.

Fundraising:

a) Quilt: There was a discussion of how to exploit the quilt for
fundraising purposes. Suggestions including raffling it off, making a
poster or postcards or t-shirts of the quilt and auctioning it off for the
right to keep it in one's home for a year until the next national
gathering. Bonnie said she would work with Sally about ways to exploit

the quilt.

b) Endowment Fund: Phil will write up an info sheet for the Feb. Board
meeting on how to do this.

c) Fundraising Drive Letter: Ruth is writing a letter to the membership.
The goal is to have one out every fall. Barb T. and Susan K. will help
Ruth by reviewing her letter and making suggestions.

Board Operations: Bonnie and Jo will be in charge. Some tasks include
choosing a consultant, sending a survey letter to board or whole
membership, coordinating logistics for next Board Meeting.

Put up sign-up sheets for committee work from membership at plenary.

2. Committees are as follows:

Regional Development: Barbara W., Lisa, Jenny
Fundraising: Barbara W.

Board Operations: Bonnie and Jo

PIO!: Susan K and Sally

National Gathering: see other list

Membership Growth: Ruth, Scott, Jo, Jose-Luis
Services: None

Education: None

Website: Barbara T., Caroline

TIME / TASK ANALYSIS Report to Board 10/99
Caroline Presnell, CMN Office Management Consultant
% = % of total hours for period shown

Attachment #1

OFFICE MANAGEMENT & ADMINISTRATIVE WORK Jun.-Sep. Yr. to
Date
Membership maintenance & inquiries (Includes 151.9 310.5
processing membership applications, data entry, preparing (32 %) (33 %)
membership packets & requested materials, response
letters, expiration notices, checking and responding to e-
mail.)
Administration (Writing up policies & procedures; record- 61.6 153.1
keeping; preparing reports; setting up procedures & (13 %) (16 %)
computer files; donor letters & records; telephoning.)
Office maintenance (Organizing files; filing; buying, 32.6 79.9
ordering, receiving supplies; delivering mail to P.O. & (6.8 %) (8 %)
checking box; copying)
Servicing regions (Communication with regional reps.; 10.5 39.5
preparing mailing labels & other requested materials. Not (2 %) (4 %)
included in categories above.)
Total Ofc. Mgt. & Admin. Work 256.6 583.0
(54 %) (61 %)
OTHER PROJECTS Jun.-Sep. Yr. to
Date
National Gathering Preparation; outreach; registration 107.8 138.2
(22.6 %) (15 %)
Pass It On! Editorial/Proofing; production; 21.6 67.7
mailing (4.5 %) (7 %)
Board Matters Meeting prep. & followup; task/project 50.4 78.3
coordination (10.6 %) (8 %)
Outreach (general) 5.6 11.6
(1 %) (1.2 %)
Brochure 8.5 8.5
(1.8 %) (.8 %)
99 Directory Prepare & mail update sheets & letter; 14.8 48.2
enter changes in database; edit (3 %) (5 %)
Logo 1.2 1.2
Magic Penny 3.1 3.1
Regional Guidebook Updates 1.7 1.7
Web 3.2 3.2
Stock Account 2:2 2.2
Growth Fund 0) 1.6
Other 0 4
Total Special Projects 220.1 365.9


(46 %)

(39 %)

Overall Totals

476.7

948.9

NATIONAL OFFICE: ASSISTANT

Elias Makere: Freelance temporary worker
subcontracted by C. Presnell

TIME/TASK SUMMARY Jun.-Sep. 1999

Task Category Hours
Membership Collating & sealing expiration 141.2
notice & renewal mailings
Administration Data entry for org. procedure 28.2
books
Office maintenance Filing forms 28.4
Total this 192.8
section
Regions Prepared mailing 1.4
Total this 1.4
section
Overall 194.2

total


MEMBERSHIP REPORT Board Meeting 10/99

Current 521

(Exp. > 9/30/99)

By Type: By Region: Membership History
School/Lib. 21 Can 15 1/95 373
Ind./Family 448 MidLant 24 6/95 356
Business 48 Mwest 59 1/96 363
Corporate 4 NE 125 5/96 385

NYMetro 79 8/96 415

NCal * 98 1/97 448

New since 12/31/98: 93 S’east 39 5/97 457
Expired 1/1/99- SCal 65 1/98 497
9/30/99: 103 PacNW 16 6/98 497
Unassigned 1 6/99 498

10/99 521

* The 16 members of the new
PNW region were until Sep. 99
part of the NC region. Even
without them, the current NC
figure represents a gain of 10
since June.

Note: started 2-yr. option for family/individual renewals in June/July. So far have 23.
Board decided to try for at least several months to see how the cash flow would be
affected.

Minutes: CMN Board Meeting
October 15, 1999 Petaluma, CA

Minutes prepared by Jenny Heitler-Klevans and Susan Keniston

Board Members present: Lisa Atkinson, Scott Bierko, Joanne Hammil, Jenny
Heitler-Klevans, Phil Hoose, Susan Hopkins, Susan Keniston, Bonnie
Lockhart,José-Luis Orozco, Suni Paz, Ruth Pelham, Sally Rogers, Barbara
Tilsen, Barbara Wright

Also present: Caroline Presnell (National Coordinator), Faith Petric
(member), Katie Hopkins

SECTION ONE: WHERE ARE WE NOW?
Reported by Caroline Presnell and Bonnie Lockhart

1. Membership - Greatest attention: members who don’t renew.

Currently we send out two notices. Do we need to send a third? It might be
more effective to have a regional member call or write them to remind them
to

renew.

Trial: 2-yr. membership may help alleviate the non-renewal due to
forgetting.

One member has been instrumental in bringing in several new members. He
sends Caroline his tape-swap, and she sends them a letter saying “so-and-so

thinks you might like to join CMN.”

Why don’t people renew? Our attrition rate is about 20% which is actually
above average retention for orgs. like ours.

Suggestions: Get feedback during the weekend, give people a comment
sheet

(Why | like CMN, what’s missing etc.), have a board “listening table” during
the gathering, find ways for members to vote on the direction of CMN, create

a membership issues committee, make sure people can renew on the web

2. Executive Director Update

History: Cyndi Pock was hired in January 1998, after a thorough process.
$15,000 was raised from the membership to cover her salary. A professional
head hunter was hired, and dozens of interviews were conducted. The board
had great hopes for Cyndi, but she never came through. She seemed to
understand what should be done, but she gave no accounting of how her
time

was spent. Bonnie began weekly check-ins in June. It turned out she needed
much more supervision than she should have. She did not produce the
anticipated results - she did not bring in any funding, any event sponsorship

and progress on the website was unsatisfactory. The board released her in
late August 1999.

Recommendation from the Executive Committee: For the short term, let’s
not

hire another ED. Instead, keep our programs going but not be too ambitious.
Restructure the board so that the president’s job is not such a huge burden.
Bonnie agreed to do the job for one more year, then wants to work with the
next board president so there is a smooth transition.

Discussion

Phil: What have we learned? Do we need to adjust the job description? Were
we unlucky? Or should we forget the ED altogether?

Caroline: Exec. Committee feels that Cyndi was best choice of candidates.
Joanne: Bonnie ended up doing the work. It can be done by a volunteer but
takes enormous energy.

Bonnie: Let’s not hire someone else right now. There is a tension in org.
between peer support and social change.

Scott: We should be grateful that we survived the ED fiasco.

Barbara: Let’s hire a fundraiser.

Sally: Glad to see new task force structure. We need to get membership
more

involved.

Susan K: ED job is too big for one person. Let’s hire a fundraiser.

Susan H: We need to back up and figure out what our organization is really
about. Let’s hire a consultant to help us through that process and do some
long-range planning.

Ruth: We should begin this process by February. Let’s use PIO! to facilitate
the dialogue about who we are.

Phil: We need to establish priorities, get people on board through the
committ

ee work, and have a more limited agenda including fundraising.

Lisa: Funders want to fund projects, not making CMN a household word.
Ruth: We have projects, but nobody to run them. This has been our problem.
Scott: We need to let membership know about the ED situation and get them

involved in committee work.

Joanne: Committees have been set up before and haven’t worked.

Susan K: We need to resolve tension between peer support and social
change as

the focus of our organization.

Susan H: Knows a consultant who can help us. Costs $1,500 plus airfare. We
should look into this.

José-Luis: We have too many projects/priorities. To succeed we need to have
it be manageable.

Sally: Doesn’t want to leave board meeting feeling like there will always be
something undone. Wants concrete goals and dates.

Caroline: Between now and Feb., Exec. Committee should set goals for each
committee.

SECTION THREE: WORK & PRIORITIES FOR THE YEAR

1. Website

a) Update: Cyndi started working on this but didn’t finish. Caroline’s

friend, Carl, is fixing the site for free. The membership form will print

out, and the gathering registration form will print out. Board members names

are on, but with no information on how to contact them. We also need to
include regional rep names. Caroline will contact the regional reps about
their info (address, phone, email). Suggestion: List each board member's
committee(s) with their names.

b) Services: needs to include updates of the organization. Should we start a
CMN listserv separate from the CMW listserve? On the membership form we
could ask people to tell us if they don’t want to be on the listserve. Would
there need to be a password to get on the listserve? Links: a perk of
membership could be a link from the CMN page to members home pages.
We could

link to other orgs. like AEYC, and Orff. Members can link to CMN.

c) Long-term management of Website: We need a webmaster - Scott
volunteered
to learn how - PJ and Monty may also be available.

2. Fundraising

a) Update: We are in good shape. There is $35,000 in the bank. There has
been good registration for the gathering. Bonnie wants to see fundraising
grow out of goals. We should maybe spend $3-4,000 on organizational
development. However, we continue to lose money over time.

b) Challenge Grants/m: Caroline reported that we received a gift of $1000
from Joanne Hammil’s sister and brother-in-law who want it to help bring in
more $. CMN now has a stock account with Merrill Lynch started with a gift
from an anonymous donor. Barbara W. offered to give a $2000 gift of stock.

Discussion

José-Luis: Where does the stock come from? We should sell stock from
companies not compatible with our values.

Barbara W.: Is knowledgeable about stocks and can help the board
understand

them. Selling or keeping them is the question.

Caroline: Joanne Tuller’s mother may be able to help us manage the stocks
at

low or no cost.

Phil: This is another option for fundraising

Faith: We need to say what the money is for

Caroline: We should put info about this option in PIO!

Ruth: We should encourage board members to give as much as we can
Phil: | only give these large donations to CMN

Susan: People could earmark what they want their money to go toward

c) Goals and tasks: Some people pledged money at the meeting

Bonnie and Sally pledged $100 each

Ruth and Phil pledged $500 each

Barbara W. thinks we should start an endowment fund.

Ruth will write a column about giving in PIO! as well as send a letter to the
membership about fundraising.

3. Gathering 2000

b) Site discussion: Possibilities are Kutz Camp in NY, Ossippee in NH.

Philly is not interested in hosting next year but possibly in the future.
Midwest - Noah is exploring making Ohio its own region so could not do
gathering.

Nancy Hershatter doesn’t want to chair again. The site needs to
accommodate

200+ people. Many people have expressed interest in a country setting. We
need to try to keep costs down or get more $ into the scholarship fund.

During the meeting, Scott called Kutz Camp and tentatively booked there for
Oct. 13, 14, 15, 2000.

Jobs for gathering 2000

Coordinator: Barbara Wright

Workshop coordinator: Lisa Atkinson
Outreach: Phil and Sally

Sales: Susan Hopkins

Site coordinator: Scott Bierko

Magic Penny: Phil and Sally
Finance/Budget/Policy: Executive Committee
Childcare: Jenny Heitler-Klevans

Publicity: Barbara Tilsen

Scholarship: ?

Transportation: Find a local person to coordinate

c) Rewriting the gathering book to be more useful to the organizers:
Discussion
Sally: | would like to do more to get new/non-CMN people involved. | would

like to be able to invite people without their having to pay their own
registration fee.

Joanne: We need to start out with a budget so that people running the
gathering don’t feel like their hands are tied in terms of decision-making.
Sally: Exec. Committee needs to be clear with the organizing committee
about

responsibilities and the board's expectations for the gathering.

Barbara: Suggest that we hire a conference coordinator.

d) Magic Penny: The Board voted to continue doing this. We need to set up
criteria for nominations and awards. Phil and Sally will ask people to be on
the committee. They will bring a list of people and criteria for winning to
the Feb. Meeting.

4. Brochure

a) Report: The brochure is moving along great. The text has been circulated
and feedback was received. Ursula Roma is the graphic designer and the
samples of her work are excellent (Ruth showed them to the board). Goal is
to have brochures done by the end of the year or at least by Feb. meeting.
Needs good photos.

b) Next steps: Logo: Graphic designer can create a new logo. This would be
circulated among the board for approval, not the entire membership. We will
make 10,000 copies of the brochure, possibly 20,000. $2000 has been
budgeted.

The brochure will be either 2-color or 3-color. If someone can get the
printing donated, we might be able to do full-color. Sally's brother might

be able to arrange something with his employer.

5. Pass It On!

a) Report: Susan Keniston is enjoying editing PIO! and appreciates the
feedback. It involves lots of time - 150-200 hours per issue. She feels she
needs to do more thinking ahead on future issues but that means she never
gets any break between issues. She suggested cutting back to two issues a
year.

b) Update on Bob Blue: Bob is having difficulty being consistent in keeping
up his responsibilities. This uncertainty makes Susan's work more difficult.
Sally offered to work with Bob to contact potential writers.

c) Proposal to cut back to twice a year: Discussion

Joanne: Feels twice a year would be fine

Caroline: Lots of members are out in the boonies. Their membership = PIO!
Would 2x a year be enough?

Barb T: Can we step other people into position?

Susan K: It would make a difference to make the editorship a paid position.
Susan H: The web could serve some of the functions of PIO!
Ruth: Pulling back on the number of issues could be problematic.

Decision: Continue with three issues a year, at least for now. Susan K will
outline what she needs in terms of staffing. Sally will work with Susan
regarding Bob Blue's participation.

6. Regions

a) Report: We have a new region - Pacific Northwest! Other regions are
looking into splitting as well (Ohio from Midwest and Philly/NJ from DC/MD).
Cyndi did let the ball drop regarding regions, but Lisa and Barb W. have been

working well together as a committee.

Suggestions: We need to strengthen our regions perhaps by sending board
members to regional meetings occasionally. This strengthens contact and
reduces isolation. We should have “regional buddies” - two regions be
“buddies” for each other and go to each other’s meetings.

b) Embodying values/non-promotional issues: Some regions have been
dissatisfied by too many restrictions regarding promoting individuals for
events or promoting events as CMN-sponsored. Bonnie, Lisa, Barbara and
Jenny

plan to meet with Regional Reps during the gathering to talk about how
things

are going in the regions.

7. Strategic Planning

Location of next board meeting: Joanne Hamill’s house in Boston Feb. 4,5,6.
a) What is stategic planning? Are we a nurturing support group or a political
organization that wants to critique society’s way of dealing with children
and music? Are we a place for people to network? Are we all of the above
and how do we deal with the different pulls? A consultant could help us to
go back to our roots and figure out some of these long-term issues.

b) Tasks: There was a motion to vote on whether or not to do strategic
planning with the board. The board voted yes. José-Luis agreed to
coordinate info on what consultant to hire to run the strategic planning
meeting. Bonnie will work with José-Luis. The decision will be made by Nov.
1st. The board agreed to add a third day to the Feb. meeting so that two
days will be devoted to strategic planning and one day will be devoted to a
board meeting.

Fees and expenses (including travel) should not exceed $2000. Susan
Hopkins
had a suggestion for a consultant. Ruth suggested M. K. Wegman who

already

knows about CMN and helped hire the ED. Jenny, Scott and Sally also had
suggestions. Each person will follow-up and have the consultants send info.
to José-Luis.

8. Super-fast Update

a) Musicians in Hospitals: PJ Swift would like to write a grant to fund
musicians in hospitals. Regional Reps could coordinate. Issues: We need to
put thought into it so that it doesn’t violate our code (i.e. doesn't feature

a few people without providing the opportunity for all to participate).
Maybe we should have a test region. Lisa and P} could create guidelines.
Revisit this issue in Feb.

b) Radio Lollipop: Katie Hopkins (Susan H’s daughter) gave a presentation
this program. She works in a 440-bed pediatric hospital in Texas. Radio
Lollipop is a partnership and comes into the hospital Thurs. nights. There
are 40 volunteers and kids get to make their own radio show. Currently they
play top 40-type music, but Katie would like donations from CMN musicians
so

that the music can reflect deeper values. The board agreed that CMN
members

may participate, identified with CMN, by donating tapes to the hospital. We
will offer that opportunity at the gathering.

Discussion

Sally: This should be an article in PIO!

Joanne: Perhaps we can have a larger link between the program and CMN.
Program guide?

Bonnie: This can be included in our strategic planning. We can do
fundraising with this type of idea. Cyndi was supposed to work on this.
Jenny: Newspaper article on it in Texas?

Katie: Also an article in the in-house hospital newsletter.

José-Luis: Going to Houston in November. Will present the box of tapes, do
an interview with newspaper.

Sally: Will write press release.

Scott: Our donations make us a sponsor. That could be stated on the radio.
Barb W.: Is there a problem that we are selecting this particular program
when others have asked?

Bonnie/Joanne: Get Judy Nee involved in moving us forward on this and
similar

projects. This is a beginning, one of many such projects we'll sponsor.

c) Interview book: Phil would coordinate. This would be a compilation of all
the interviews from previous PIO!’s. This is on hold for the moment.

SECTION TWO: COMMITTEE & TASK FORCE STRUCTURE

1. Discuss Committee structure:

Regional Development: Barb W. and Lisa A. will meet w/ reps on Saturday.
Sally suggested that greater emphasis be put on regional gatherings. She
said that the local level is where there is the greatest potential for change.

Membership Growth: Ruth presented the idea of “each one get one” to
encourage

people at the gathering to give the gift of membership for the holidays. The
idea of a discount was brought up but abandoned because it would be too
complicated. The gift membership option would be unveiled at the plenary.
Each board member pledged to donate one gift membership.

Fundraising:

a) Quilt: There was a discussion of how to exploit the now-completed CMN
quilt for fundraising purposes. Suggestions including raffling it off,

making a poster or postcards or t-shirts of the quilt and auctioning off the
right to keep it in one’s home for a year until the next national gathering.
Bonnie said she would work with Sally about ways to exploit the quilt.

b) Endowment Fund: Phil will write up an info sheet for the Feb. Board
meeting on how to do this.

c) Fundraising Drive Letter: Ruth is writing a letter to the membership. The
goal is to have one out every fall. Barb T. and Susan K. will help Ruth by
reviewing her letter and making suggestions.

Board Operations: Bonnie and Joanne will be in charge. Some tasks include
choosing a consultant, sending a survey letter to board or whole
membership,

coordinating logistics for next Board Meeting.

Put up sign-up sheets for committee work at plenary so members can
volunteer
to participate.

2. Committees are as follows:

Regional Development: Barbara W., Lisa A., Jenny
Fundraising: Barbara W.

Board Operations: Bonnie and Joanne

PIO!: Susan K and Sally

National Gathering: see other list

Membership Growth: Ruth, Scott, Joanne, José-Luis
Services: None

Education: None

Website: Barbara T. (Caroline will help)

TIME / TASK ANALYSIS Report to Board 10/99
Caroline Presnell, CMN Office Management Consultant
% = % of total hours for period shown

Attachment #1

OFFICE MANAGEMENT & ADMINISTRATIVE WORK Jun.-Sep. Yr. to
Date
Membership maintenance & inquiries (Includes 151.9 310.5
processing membership applications, data entry, preparing (32 %) (33 %)
membership packets & requested materials, response
letters, expiration notices, checking and responding to e-
mail.)
Administration (Writing up policies & procedures; record- 61.6 153.1
keeping; preparing reports; setting up procedures & (13 %) (16 %)
computer files; donor letters & records; telephoning.)
Office maintenance (Organizing files; filing; buying, 32.6 79.9
ordering, receiving supplies; delivering mail to P.O. & (6.8 %) (8 %)
checking box; copying)
Servicing regions (Communication with regional reps.; 10.5 39.5
preparing mailing labels & other requested materials. Not (2 %) (4 %)
included in categories above.)
Total Ofc. Mgt. & Admin. Work 256.6 583.0
(54 %) (61 %)
OTHER PROJECTS Jun.-Sep. Yr. to
Date
National Gathering Preparation; outreach; registration 107.8 138.2
(22.6 %) (15 %)
Pass It On! Editorial/Proofing; production; 21.6 67.7
mailing (4.5 %) (7 %)
Board Matters Meeting prep. & followup; task/project 50.4 78.3
coordination (10.6 %) (8 %)
Outreach (general) 5.6 11.6
(1 %) (1.2 %)
Brochure 8.5 8.5
(1.8 %) (.8 %)
99 Directory Prepare & mail update sheets & letter; 14.8 48.2
enter changes in database; edit (3 %) (5 %)
Logo 1.2 1.2
Magic Penny 3.1 3.1
Regional Guidebook Updates 1.7 1.7
Web 3.2 3.2
Stock Account 2:2 2.2
Growth Fund 0) 1.6
Other 0 4
Total Special Projects 220.1 365.9


(46 %)

(39 %)

Overall Totals

476.7

948.9

NATIONAL OFFICE: ASSISTANT

Elias Makere: Freelance temporary worker
subcontracted by C. Presnell

TIME/TASK SUMMARY Jun.-Sep. 1999

Task Category Hours
Membership Collating & sealing expiration 141.2
notice & renewal mailings
Administration Data entry for org. procedure 28.2
books
Office maintenance Filing forms 28.4
Total this 192.8
section
Regions Prepared mailing 1.4
Total this 1.4
section
Overall 194.2

total


FINANCE REPORT January 2009

THE CHILDREN’S MUSIC NETWORK STATEMENT OF FINANCIAL POSITION
November 30, 2008

ASSETS

Current Assets

Wells Fargo Checking 12,959.14
Wells Fargo Money Market 14,456.70
Total Checking/Savings 27,415.84
Other Current Assets

Stock Account-Wachovia 16,686.07
Petty Cash 500.00

Total Other Current Assets 17,186.07
Total Current Assets 44,601.91
TOTAL ASSETS 44,601.91

LIABILITIES & EQUITY

Equity

Net Worth-Retained Earnings 52,739.70
Opening Bal Equity 284.80

Net Income -8,422.59

Total Equity 44,601.91

TOTAL LIABILITIES & EQUITY 44,601.91
End of Financial Position

RECENT NET WORTH HISTORY

The first figure is the year-end total assets. The figure in parentheses is the
checking and savings holdings only. The 2008 numbers are through
November 30: we don’t have the year-end reports yet.

2003 $40,405 ($24,712)
2004 $56,733 ($24,333)
2005 $59,263 ($36,389)
2006 $68,424 ($41,795)
2007 $53,025 ($32,678)
2008 $44,602 ($27,416)
End Recent Net Worth History

2008 CASH FLOW
This report is not yet available. An estimate is part of the 2009 budget
worksheet.

THE CHILDREN’S MUSIC NETWORK DESIGNATED FUNDS November 2008
FUNDS

Children's Music Day (in NYM balance) 1,024.52

National Gathering Scholarship Fund 1,819.19

Growth Fund 6,250.00

Membership Scholarship Fund 2,733.70

Gift Membership Fund 600.00

Development Fund 2,650.00

TOTAL FUNDS 15,077.41

REGION BALANCES

Canada 500.00

Mid-Atlantic 500.00

Midwest 955.18

New England 947.00
Northern California 1,000.00
NY Metro 2,024.52 * Duplicated Funds (NYM) (1,024.52)
Southeast 500.00

Southern California 1,000.00
Pacific Northwest 479.69
Great Lakes 500.00

Total Regions 8,406.39

PREPAID MEMBERSHIP 1,685.00

GRAND TOTAL DESIGNATED FUNDS 24,144.28
End Designated Funds Report

2008 NATIONAL CONFERENCE P & L (tentative)
1st figure is Budget, 2nd figure is Actual

INCOME

Registration fees $27,945 $17,803.13
Sleeping room rental 17,600 7,334.25
Fund raising on site 0 0
Transportation fees 750 0

Sales tables 300 100.00

Program book ads 500 730.00
Sponsorships 0 0

Vendor fees 0 0

Donations 0 360.80

Total Income: $47,095 $26,328.18

EXPENSES

Food $12,558 $8,242.26

Food guarantee balance 0 430.24
Meeting rooms 1,400 1,400.00
Individual room rental 17,600 7,334.25
Transportation 750 0

Misc. site charges 200 250.00
Prof.-CP 4,500 4,366.80

Keynote speaker 1,000 682.25

Child care (donated) 0 0

Postage 700 334.00
Printing/copying 700 334.27

Phone 50 0

Publicity 300 0

Supplies 150 25.09

Photos 100 0

Equipment rental 0 0

Site comp, Chair(s) 0 219.39

Site comp, CP 219 219.39

Total Expenses: $40,227 $23,837.94

NET PROFIT: $6,868 $2,490.24
End 2008 Conference P&L

THE CHILDREN’S MUSIC NETWORK MEMBERSHIP REPORT 1/08
Current by Region:

8 Canada (& one more sending in an application this week)
17 Great Lakes

25 Mid-Atlantic

71 Midwest

94 New England

49 New York Metro

55 Northern California

17 Pacific Northwest

21 Southeast

34 Southern California

Total 392. Jan 2008 was 384, Jan 2007 was 397.)

57 New 2008, 91 lapsed 2007

Note: Second and third notices for late 2007 lapses have only recently gone out, so some
of them will renew. End of membership report

BOARD OF DIRECTORS OF THE CHILDREN'S MUSIC NETWORK
WINTER MEETING 2009

AGENDA
January 17-18, 2009 Winter Meeting via Conference Call

I. CALL TO ORDER
A Roll Call
B Conference Call / Meeting logistics
b1 Note taker(s)
b2 Task list compiler
b3 Timekeeper
b4 Skype Queueing monitor

II. BOARD OPERATIONS
A Election of Officers
al President
a2 Treasurer
a3 Clerk
a4 Acting clerk for minutes
a5 Secretary
B Name Executive Committee
C Name Board Election Committee
D Name Regions Coordinator
E Spring Board Meeting

III. CENTRAL OFFICE REPORT

IV. MEMBERSHIP
A Membership Count
B Membership Committee Report
b1 Lapsed member contacts
C State of the Regions Coordinator Report
D Leadership
di Region elections

V. FINANCES
A 2008 Finance Report
al Banking arrangements
B 2009 Budget
C Tax Preparation
D Stock Account

VI. FUND RAISING
A Fund Raising Committee Report
B Fall 2008 Fund Raising Letter
b1 Response report
b2 Thank you letters
C Spring Fund Raising Letter
cl When?

c2 Who will write it?
c3 Who will prepare and mail it?
c4 Who thanks?
D Give A Gig
di 2008 report
d2 2009, promoting

VII. OTHER GROUP MEETINGS AT CMN CONFERENCE
VIII. NEW ICONIC MAGIC PENNY AWARD

IX. NATIONAL CONFERENCES
A 2008 Co-chairs’ Followup
B 2009
b1 Chair's Report
b2 Keynote Committee Report
b3 Magic Penny Committee Report
C 2010
cl Chair's report
c2 Name board liaison
D 2011
E 2012
F Biannual National Conferences

X. ONLINE SERVICES REPORT

XI. PIO!
A Editor’s Report
B Printing Alternatives

XII. NEW BUSINESS
A Mission Statment
B Evaluation of Fall Thursday Board Meeting

Section 1: Decisions Since the Fall 2008 Board Meeting

Spending Authorization

President Frank Hernandez approved having the online services team engage an online
newsletter service when ready to do so even though the fee is likely to raise 2008 online
services expenses beyond the amount budgeted; 10/16/08.

Newsletter Name

Online Services Coordinator Liz Buchanan consulted with the board by e-mail on a
name for the new online newsletter. At the same time, she also proposed that non-
members be accepted to receive the newsletter and that a link be posted on the Web
site to facilitate their requests. On 11/21/08 Liz reported to the CMN office by e-mail
that consensus had been reached on the name Children's Music Network eNews

and Notes and the site link.

2009 Keynote Candidates

Patricia Shih, Chair, e-mailed the Keynote Committee’s priortized short list of speakers
for the 2009 National Conference to the board 11/12/08 and announced the board’s
approval of it by e-mail 11/22/08.

Recorded by Caroline Presnell

Section 2: January 17-18, 2009 Winter Meeting via Conference Call

I. CALL TO ORDER

A Roll Call

Directors Frank Hernandez, Pam Donkin, Liz Buchanan, Joanie Calem, Purly Gates,
Monty Harper, Terri Roben, Wiley Rankin, Patricia Shih, Carole Peterson; CMN
National Coordinator Caroline Presnell. Directors not present: Marci Appelbaum, Erin
Lee Kelly, Billy Grisack, Steven Zelin.

B Conference Call / Meeting logistics
b1 Note taker(s) - Terri R.
b2 Task list compiler- Liz B.
b3 Timekeeper- Carole P.
b4 Skype Queueing monitor- Pam D.

II. BOARD OPERATIONS

A Election of Officers
al President: Frank Hernandez unanimously elected
a2 Treasurer: Barbara Wright was reelected. Steven Zelin will consider taking a
turn after a job description is available.
a3 Clerk: Liz Buchanan elected. She lives in Massachusetts, so meets the legal
requirement. She will notify Michael Miller and thank him for his many years of
service as clerk.
a4 Acting clerk for minutes: Terri Roben reelected.
a5 Secretary: Terri Roben elected.

4

B Name Executive Committee

Frank Hernandez, Monty Harper, Pam Donkin. Joanie Calem will shadow for a year,
beginning now, before becoming an active member of the committee. It was noted that
board members are eligible to apply for national conference scholarships like any other
members.

C Name Board Election Committee

Joanie Calem (chair), Carole Peterson, and Monty Harper.

Some discussion about merging regional rep election with national election. Because
the 2009 term class is large, several people said they would consider extending their
terms if the board decides it’s needed:

1 year: Carole, Patricia, Marci
Less than a year: Erin Lee
Will run for another term: Frank

D Name Regions Coordinator
Monty Harper

E Spring Board Meeting
The Executive Committee will poll the board on this later.

Ill. CENTRAL OFFICE REPORT (Attachment #1)

Highest percentage of Caroline’s time is spent on administrative tasks

Ex: putting together a report on the history of the stock account.

Suggested it should be executive committee work to oversee year cycle, ie Caroline’s
responsibilities.

Caroline is unsure how long she will continue to work. It may be necessary to form a
committee to organize Caroline’s exit.

Still spending too much money on storage for PIO! back issues. 40 some plastic bins of
PIO!s. [Later note: there were 72.]

Suggestion we scan all the back issues from now on and ask Jan to produce a PDF of
the whole thing.

Executive Committee will pursue the idea.

IV. MEMBERSHIP
A Membership Count ( Attachment #2)
392

B Membership Committee Report- Purly Gates (Attachment #3)
bi Lapsed member contacts - Monty H - difficult getting regional reps to call
lapsed members.
Caroline will send a list out to reps - lapsed members should be called and offered
reduced rate to rejoin.
Purly will work with others on membership committee.
It was suggested we need to have a presence at Folk Alliance, NERFFA, ICAY
Purly took video interviews at CMN conference - need to get interviewee
permission to put on YouTube.

Suggestion we look into the idea of reciprocating with other orgs about tabling
and fees.

C State of the Regions Coordinator Report- Monty H

Canadian regional rep membership lapsed in May - they had an email group set up -
nobody is using it.

Frank will call Roz.

Monty has had some teleconference calls with regional reps. He will set one up in Feb.
and find out how often they want to do this.

D Leadership
Monty H proposes to form a Leadership Council of everyone who has a leadership role
Gives volunteers a chance to take on small or large jobs, easy to join, responsibility and
reward, work with people who are running CMN, become part of a group, learn what
it’s like to be on different committees.
Rewards might be a discount on conference fee, access to getting opinion heard.
This committee (Monty and Liz and exec committee) will develop idea of Leadership
Council and bring proposal to the EC before going to the board.

di Region elections

V. FINANCES
A 2008 Finance Report (Attachment #4)
February meeting would make it easier to produce finance report - Caroline will send
the rest of the report for April meeting.
al Banking arrangements - Steve Z was sent a very detailed report of banking -
Caroline will follow up with him.

B 2009 Budget (Attachment #5)
GAG should be pushed more - Carole P and Patricia S will design a new GAG
presentation. Find out more about selling ads on PIO!

C Tax Preparation
Board agrees to have the bookkeeper prepare taxes as she did last year.

D Stock Account
Carole P proposes we get a stock account report 2x/year.

VI. FUND RAISING

A Fund Raising Committee Report (Attachment #6)

1. Committee - Wiley R., Anna S, Ingrid N, Steve B

2. Anna Stange will walk to national conference with sponsorship to fundraise

3. Fundraising concerts held by other members with sponsors along the way while
Anna S walks

4. Corporate sponsorships should be sought

5. Grants should be sought

6. A development director could be hired

7. Sell classified ads in PIO!

Should be a PR/Marketing Committee

Jack MacSwan would love to be on committee, enthusiastic about publicizing this on the

6

webpage

Discussion about how to keep Anna Stange from appearing exclusive - suggestions from
various board members. She could be interviewed for PIO!- she will not be getting any
money out of this - if she doesn’t commit any CMN resources to it then there is no
reason for conflict - CMN should endorse, not sponsor her.

4-5 subcommittees need an okay to proceed

Fundraising concert for 2009 conference is approved and everything else except hiring
a development director

Fundraising committee can research hiring a development director and then bring a
proposal to board. Joanie C knows people she can talk to about writing grants.

Frank H is willing to be a resource about grants, but can’t be on committee.

Pam D would like to see corporate sponsorships from companies the membership uses,
ie strings, music equipment, etc.

B Fall 2008 Fund Raising Letter
b1 Response report - $3,145 from 28 donors; $1,500 from one donor
‘07 Letter - just short of $3,000 - 31 members
’06 Letter - almost $4,000 - $3,000 came from 3 members
b2 Thank you letters - Terri will write them

C Spring Fund Raising Letter
cl When? - Should go out between GAG letter and conference - mailing date by
May 1st
c2 Who will write it? - Liz B
c3 Who will prepare and mail it? - Frank will prepare and mail it
c4 Who thanks? - Terri

D Give A Gig
di 2008 report - $645 by Feb 1
d2 2009, promoting- Carole P and Patricia S will work on promoting GAG at
conference

VII. OTHER GROUP MEETINGS AT CMN CONFERENCE

The following policy was adopted (language as finalized by e-mail after the meeting), to

become part of the policy document:
Interest groups, personal celebrations, or religious observances may meet in a
designated room, if available. The representative should see the conference chair
to reserve time and discuss any related details. Announcement of the meeting
may be listed, for example, on a wall on a large sheet, where it can be seen by
attendees. The meeting may be announced depending on time available and
context, as determined by the chair. The meeting may not call attention away
from the conference or be represented as being part of the official CMN
Conference/ Gathering schedule.

VIII. NEW ICONIC MAGIC PENNY AWARD
No consensus reached for changing award. Pam D will speak to MP committee about
the idea of a consistent award.

IX. NATIONAL CONFERENCES

A 2008 Co-chairs’ Followup

Carole P says everything went as well as could be expected - she was pleased with
results and felt most everyone else was too.

99 people total attended - 65 adults and 7 children stayed for whole weekend
Evaluation results - #1 highlight - Round Robin, (lots of opinions) #2 - Workshops and
Keynote, #3 - Magic Penny and location - great food, lsate night revels and Tom Hunter
song circle, bonfire, salesroom, opening ceremonies, silent auction, bar on premises,
closing ceremonies, good humor of Queens

Negative comments - boxed lunches, more organic location, more free time, no
recycling on site Total profit - approx. $3700 - 1 outstanding expense Carole P says
because the Mid-West is the 2nd largest region, the national conference shouldn’t skip
it for 4 years.

B 2009
bi Chair's Report - Marie H says it is imperative to get PayPal or something
online as soon as the conference flyer is online to enable people to register and
pay online. Board agrees.
Otherwise, everything is running on time and smoothly. The board decided to add
Marie to the board e-mail group.

b2 Keynote Committee Report - The board having previously approved the
committee’s short list of candidates by e-mail, Patricia announced the
committee’s selection of Billy Jonas as the 2009 keynoter, and the board
approved.

b3 Magic Penny Committee Report - Frank said that Phil Hoose has resigned
from the committee. He and Sally Rogers were the catalysts behind the Magic
Penny, and he will be missed by the Committee. The board chose Pam Donkin to
replace him. Other current Magic Penny Committee members are Frank
Hernandez, Sally Rogers, and Jenny Heitler-Klevans. Joanie Calem is shadowing.
Tom Chapin is attending the 2009 conference to receive the award in person.
Sally has mailed him a letter of agreement. The Magic Penny Committee strongly
believes the recipients should attend the conference. Posthumously honoring
someone is not as effective. Frank invited the board members to submit
nominations to add to the list of those previously suggested.

C 2010
cl Chair's report - Pam reported that she has been in conversation with some
Southern California members about serving on a committee, there are no firm
commitments. Jacki Breger will do some research for a site. The board decided
that if this group hasn’t coalesced or gathered sufficient information by March 1,
we will begin to explore other options and locations.
c2 Name board liaison - Pam

D 2011
Liz will talk with Sammie Haynes (New England) and Carole Peterson (Midwest) to get
their thoughts on which region would be best for 2011.

E 2012
Tabled until we finish conversation on 2011.

8

F Biannual National Conferences

Concern about present and future economy - we may have to hold biannual
conferences and try harder to build up regions with regional gatherings.
Transportation costs may be the biggest expense in future for national conferences.
Could we find people to head up regional conferences? Biannual Nationals might be
healthier and stronger every other year as a result. Maybe combine 2-3 regions in
these smaller gatherings in order to make them successful and easier on reps. Board
would be advisory group for the regional gatherings. Would they be for a whole
weekend? Some feel that primary highlight of membership is the annual conference.
No board consensus about changing to biannual national conference. Frank H
proposes a focused conference call with regional reps and board. Board is in consensus
with this.

X. ONLINE SERVICES REPORT (Attachment #7)

The board approved a proposal to develop and launch environmental resources pages
similar to the peace resources pages on the Web site as soon as possible. Liz Buchanan
will get the project underway. [Later note: Liz sent drafts of solicitation and
submission documents to the board by e-mail Oct. 23, and they were approved with
minor adjustments. ]

XI. PIO!

A Editor’s Report

Decision on whether to send an all-member e-mail about the lateness of the fall issue to
be decided by e-mail after the meeting.

B Printing Alternatives (Attachment #8)
Discussion of Joanie’s report will take place by e-mail after the meeting.

XII. NEW BUSINESS (Items added at the meeting)

A Mission Statement

Monty presented a draft of a revised mission statement he had written and asked that it
be distributed to the general membership for input before being adopted. He favors
rethinking the statement every year. After discussion, there was no agreement on
whether the current statement needs changing at all, or on content if it were to be
changed. The general feeling and decision was that the topic requires a more extensive
discussion, which should happen via the board e-mail group in preparation for the
spring board meeting. Joanie will get the discussion started. Liz offered to work with a
group of people to formulate questions about mission and long-term vision.

B Evaluation of Fall Thursday Board Meeting

Proposal to do away with meeting on Thursday before national conference. Difficult
blocking out 4 days for national.

Feeling by some that we need more time together because of leadership crisis and
transition time. Suggestion that we have more phone conferences and email
discussions.

Suggestion that we have a working dinner from 5-9pm on Thursday instead of being
there all day.

Board is in agreement with the dinner idea and the Exec Com having a 2 hr conference
call the week before to go through the agenda. Carole will notify Marie about providing

food for the Thursday night meeting.

Minutes prepared by Terri Roben and Caroline Presnell

10

1/09 Attachment #1
CAROLINE’S 2008 YEAR TIME/TASK REPORT
(Part of January 2009 Central Office Report)

2008 TIME/TASK SUMMARY

Task Area

Members
Administrative
Office
Regions
Total Ofc Mgt & Admin

Nat Conference, all yrs.
PIO!, all issues
Board
Online Services—Web Site
Online Services--E-mail
Groups
Online Services--Directory
Online Services--MySpace
Directory, Printout
08 Magic Penny
09 Magic Penny
Outreach/Mktg
Fund Raising
Stock Acct
Grant Prep
Teacher Institute
Logo Merchandise

Total Special Projects

2008 YEAR TOTAL

Task
Hours
Totals

177.5

543.0
79.7

1,563.0

% of
Total
Year
Hrs.
11.4%
34.7%
5.1%
1.9%
53.1%

14.7%
8.5%
10.1%
6.5%
2.7%

1.4%
0.0%
0.0%
0.2%
-0.1%
-0.1%
2.0%
0.0%
0.4%
0.0%
0.3%
46.9%

100%

Cost @
$18/hr

$3,195.00
$9,774.00
$1,434.60

$536.40

$14,940.
00

$4,127.40
$2,397.60
$2,835.00
$1,836.00

$761.40

$406.80
$0.00
$0.00
$59.40
$12.60
$10.80
$558.00
$0.00
$109.80
$0.00
$79.20

$13,194.
00

$28,134.
00

1/09 Office Report, cont.

MULTIYEAR TIME/TASKS HOURS COMPARISON

TASK CATEGORY 2002 2003 2004 2005 2006 2007 2008
Members 189.6 199.4 146.3 184.2 157.6 143.5 177.5
Administrative 407.2 403.0 64.6 326.8 492.4 598.9 543.0
Office 98.5 129.9 27.2 75.9 120.0 114.7 97.7
Regions 313 28.0 136.1 42.3 33.0 27.3 29.8
Total Ofc Mgt & 726.6 786.0 726.5 629.2 803.0 884.4 830.0
Admin
Nat conference, all 218.7 202.4 251.2 253.3 327.8 326.0 229.3
ts.
om all issues 204.1 124.6 97.7 111.5 118.8 175.9 133.2
Internet--Web 64.6 31.3 61.3 120.7 39.0 87.1 102.0
Internet--E-mail 27.2 43.9 29.2 9.1 12.3 24.9 42.3
Groups
Internet--Directory 0.0 0.0 0.6 28.0 12.1 18.1 22.6
Internet--MySpace 0.0 0.0 0.0 0.0 0.0 0.3 0
Print Directory 0.0 89.6 15.3 6.2 6.6 2.7 0
Board 136.1 127.8 143.4 128.4 203.7 161.6 157.5
Stock Acct 3.1 0.7 0.0 0.3 0.0 0.0 0
Outreach/Mktg 11.4 4.2 2.3 5.6 5.7 10.4 6
Magic Penny, all yrs. 0.9 0.5 4.7 4.5 14.5 7.8 4.0
Fund Raising 8.6 5.2 2.7 12.3 9.8 12.9 31.0
Grant Prep 13.0 7.7 17.7 0.0 0.0 0.0 6.1
Teacher Institute 4.1 0.0 0.9 0.0 0.0 0.0 0
Logo Merchandise 0.0 0.0 0.0 0.0 0.2 0.0 4.4
Brochure Reprint 0.0 0.0 0.0 3.9 0.0 0.0 )
Total Special 691.8 637.9 627.0 683.8 750.9 827.9 733.0
Projects
Year Totals 1,418. 1,423. | 1,353 1,312 1,554. | 1,712. | 1,563.0
9 i!) 3

lh)

12

1/09 Attachment #2
MEMBERSHIP REPORT January 2009
1/9} 6/9} 1/0] 2/0} 1/0} 1/0) 1/0} 1/0} 5/0} 1/0} 1/0} 1/0} 10
8 e] 0 Bl 2 3 4| 5| 5| 6| Z| 8| 9g
Can 16| 17{ 14] #10/ 11 7 6 6 6 6 7 8 8

Gt Lks NA; NA| NA; 28] 26] 22/ 21| 21] 23/ 19] 19/ 20| 17

Mid-At 23/ 28] 21| 23| 26| 30/ 27| 31] 30| 25| 19; 24| 25

MW 65); 66| 70) 56} 54] 44] 47] 47| 46) 58] 59; 60] 71
#

NEng | 118/ 121] 137| 153| 130/115 | 112/107|105/ 58/ 53/101|/ 94

NYM 62| 81| 69| 89| 77| 60| 65| 64/ 60| 75| 69; 51| 49

N Cal 103} 885) 164/ 135] 116; 90} 90; 80| 79/109) 96; 50; 55
*

PacNW | NA/ NA| 21] 18| 16/ 12{ 13{ 10 9} 12] 13] 17| 17

SE 38/ 37] 42| 28/ 20] 18/ 19] 21/ 18{ 20| 20/ 18] 21
S Cal 71{ 60| 74| 71/| 65] 51/ 62| 51/ 47| 42| 42) 35| 34
Undes 1 0 0 1 0 0 0 0 0 0 0 0 1

Total 487 | 498 | 612 | 617 | 541 | 491 | 462 | 438 | 423 | 424 | 397 | 384 | 392

New 2008: 57 = (New 2007: 52) Lapsed 2008: 91 (Lapsed 2007: 71)

Note: Second and third notices for late 2007 lapses have only recently gone out, so
some of them will renew.

13
MEMBERSHIP COMMITTEE REPORT 1/09

Attachment #3}

CMN MEMBERSHIP breakout session, Sept. 2008
Purly Gates and Joanie Calem present, from the BOD + 2 other CMN members

How to increase membership?

1) Expand CMN website and create more presence online, ie. MySpace and Facebook
[note: this is being well-covered by Wiley & Debbie... thanks!!]

2) Connect/network/reciprocate with other music organizations such as Music
Together, etc. Contact teacher/church/youth recreation organizations, especially those
in the area near the conferences. Bring in local youth groups to perform at the
conferences.

Publicize, publicize, publicize the conferences locally, regionally, and nationally or
even internationally. Allow for increased budget expenditure for this effort.

3) Put up videos from the conference on YouTube

4) Membership drive: ask members to each bring in one person they know this year.
?? Offer free or discounted conference attendance to the member who brings in the
most new members during the year preceeding the conference??

How to keep members?

1) Surveys as to what members want CMN to do for them.

2) Solicit ideas from the membership as to what they would like to see happen at the
conferences.

Submitted by Purly Gates

14
1/09 Attachment #4

FINANCE REPORT January 2009 Board Meeting

THE CHILDREN’S MUSIC NETWORK
STATEMENT OF FINANCIAL POSITION
November 30, 2008

ASSETS
Current Assets
Wells Fargo Checking 12,959.14
Wells Fargo Money Market14,456.70
Total Checking/Savings 27,415.84

Other Current Assets
Stock Account - Wachovia 16,686.07
Petty Cash 500.00
Total Other Current Assets 17,186.07

Total Current Assets 44,601.91
TOTAL ASSETS 44,601.91
LIABILITIES & EQUITY
Equity
Net Worth - Retained Earnings 52,739.70
Opening Bal Equity 284.80
Net Income -8,422.59
Total Equity 44,601.91

TOTAL LIABILITIES & EQUITY 44,601.91

RECENT NET WORTH HISTORY
The first figure is the year-end total assets. The figure in parentheses is the checking
and savings holdings only.

2003 $40,405 ($24,712)
2004 $56,733 ($24,333)
2005 $59,263 ($36,389)
2006 $68,424 ($41,795)
2007 $53,025 ($32,678)
2008 $44,602 ($27,416) Through Nov. 30

2008 CASH FLOW
This report is not yet available. An estimate is part of the 2009 budget worksheet.

1/09 Finance Report, cont.

THE CHILDREN’S MUSIC NETWORK

DESIGNATED FUNDS
November 2008

FUNDS

Children's Music Day (in NYM balance)
National Gathering Scholarship Fund

Growth Fund

Membership Scholarship Fund

Gift Membership Fund
Development Fund
TOTAL FUNDS

REGION BALANCES
Canada
Mid-Atlantic
Midwest

New England
Northern California
NY Metro
Southeast
Southern California
Pacific Northwest
Great Lakes

Total Regions

* Duplicated Funds (NYM)

PREPAID MEMBERSHIP

GRAND TOTAL DESIGNATED

FUNDS

1,024.52
1,819.19
6,250.00
2,733.70
600.00
2,650.00
15,077.41

500.00
500.00
955.18
947.00
1,000.00
2,024.52
500.00
1,000.00
479.69
500.00
8,406.39

(1,024.52)

1,685.00

24,144.28

16
1/09 Finance Report, cont.

2008 NATIONAL CONFERENCE P & L (Tentative)

BUDGE
INCOME T ACTUAL
$17,803.1
Registration fees $27,945 3
Sleeping room rental 17,600 7,334.25
Fund raising on site 0 0.00
Transportation fees 750 0.00
Sales tables 300 100.00
Program book ads 500 730.00
Sponsorships 0 0.00
Vendor fees 0 0.00
Donations 0 360.80
$47,09 $26,328.
Total Income: 5 18
EXPENSES
Food $12,558 $8,242.26
Food guarantee balance 0 430.24
Meeting rooms 1,400 1,400.00
Individual room rental 17,600 7,334.25
Transportation 750 0.00
Misc. site charges 200 250.00
Prof. - CP 4,500 4,366.80
Keynote speaker 1,000 682.25
Child care (donated) 0 0.00
Postage 700 334.00
Printing/copying 700 334.27
Phone 50 0.00
Publicity 300 0.00
Supplies 150 25.09
Photos 100 0.00
Equipment rental 0 0.00
Site comp, Chair(s) 0 219.39
Site comp, CP 219 219.39
$40,22 $23,837.
Total Expenses: 7 94
$2,490.2
Net Profit: $6,868 4

2009 CMN BUDGET
As approved at 1/09 board meeting

INCOME
Fundraising (Internal
solicited)
Dividends
Donation Income (Sol. &
unsolicit.)
Grants (External)
Interest
Logo Merch Sales
Membership Income
Misc Income
Nat Conf 09 Income
Other Income
PIO!/Directory Sales, Ads
Region Activities
Teacher Institute
Unrealized Gains/Losses
(stock account)

Total Income

EXPENSES

Bank Service Charges
Board Expenses
Bookkeeping Services
Directory Printouts
Fundraising Expenses
Graphic Design Misc
Insurance

Logo Merchandise
Magic Penny 08

Magic Penny 09

Magic Penny 10

Misc. Expenses
National Conference 08
National Conference 09
National Conference 10
National Conference 11
Office Space

Office Supplies

Online Services
Outreach/Marketing
PIO! Production &
Distribution

PIO! Editor

Postage
Printing/Copying
Professional Services - CP

-1,500

1/09Attachment #5}

17

18

Region Activities Expense
Stock Account

Storage

Teacher Institute Expense
Telephone/Internet

Temp Staff

Total Expenses

INCOME OVER EXPENSES

1,000
10
1,128
0

1,000
100
71,012

1)

19
1/09 Attachment #6

FUND RAISING REPORT TO BOARD MEETING JANUARY 2009
Submitted by Wiley Rankin

Proposal to establish CMN Fundraising Committee

1) New information
The breakout session at the 09 National Gathering was productive. We
have 3 volunteers to be on FR Committee! Anna Stange, Steve Blunt and
Ingrid Noyes. I will contact them soon.

Anna Stange wants to do a fundraising walk for CMN, to arrive at fall
Conference after having walked 30 days! She wants to set up a Paypal

Merchant Account, so that people can contribute online. She wants to

Do community concerts along the way. I need to tell her soon what the
BOD thinks. Use this as publicity for CMN and the gathering.

2

Briefly review FR Committee concept at Jan 09 BOD meeting

3

Approach exec after BOD meeting about implementation

4) Establish active committees using CMN email newsletter (correct title?)
to get volunteers from general membership to serve on each subcommittee

Note from Patricia,

THEN GO TO THE GENERAL MEMBERSHIP WITH A SIMPLIFIED VERSION,
I.E.WHATEVER COMMITTEES WE WISH TO OPEN UP TO THE MEMBERSHIP AND WHAT IT
WOULD ENTAIL

5) Set up rhythm of to do’s and reporting structure, so that BOD and
membership will be informed as needed.

6) Subcommittees proposed: (full text of Patricia's 4/26/08 email at the
bottom of this email). Vocabulary terms ("committee" versus
"“subcommittee") are still to be decided.

A) Corporate/private sponsorship Subcommittee

Monty's new idea is to have juicy coupon book that would vastly
outweigh the membership fee of $65, similar to NPR's membership drive.
Examples could be free set up CD Baby ($35 or more value?), discount on
Discmakers package, etc., plus members could offer discounts.

Ongoing outreach- we should appeal to the entire membership for help
with this. Perhaps members know of generous and relevant businesses who
might be willing to sponsor. We cannot get too many people involved in
this search!

B) Fundraising concert Subcommittee

20

The FR committee should work closely with the conference committee, so we
should get to work on 2009 immediately, ie for a concert in North Carolina
before the National Gathering. Much discussion will ensue.

1/09 Fund Raising Report, cont.

We should look into working with Monty to contact the regional reps to
start the regional fundraising concerts ASAP. - these could be
independently produced and run by artists within a region, again to
benefit the national organization, a region, a specific project, etc.

C)Grants Subcommittee- The FR Committee should immediately canvass our
membership for those who are experienced grant hunters and writers.

Important point-We need to remember many if not most grantors require some
sort of evidence that an organization serves a wide and diverse community,
and also somehow benefits that community.

Frank is not able to serve on this subcommittee, but could we get guidance
from him on how to start? Does Frank have a list of grants he could share?

GO TO THE GENERAL MEMBERSHIP NOT JUST FOR KNOWLEDGE BUT FOR THOSE WHO HAD
THIS KNOWLEDGE TO "JOIN" THE COMMITTEE BY SHARING THAT KNOWLEDGE.

D) Hire a development director. Explore idea with BOD

Frank has brought up the point that many grants do not allow commissions
to come from a percentage of the grant. Frank also said that donors
require that the organization does things for the community.

Another perspective suggests that it is not unusual to have a development
director raise their own salary and/or get a percentage from what a
sponsor gives.

If we can find such a director we would need someone who is trained to
think creatively and come up with other nontraditional ways of raising
money.

We need an infrastructure of volunteers on this subcommittee who are
already in place, so that when the D Director walks in, he/she can assist
the BOD in making strategic decisions which will maximize revenue quickly.
We don?t want the DD to be bogged down in operational details, if at all
possible.When the salary money runs out, we still have a grant-seeking
operation.

E) Classified ads in PIO- does this need to be subcommittee? Probably not

Patricia's email from 4/08

*Corporate/private sponsorship - this could be general (for all of CMN
i.e. operating expenses), or targeted (i.e. national conferences; regional
gatherings; fundraising concerts to benefit CMN, etc.). They would be

21
tiered, with specific benefits for the sponsor tied to the amount given.
For example, for $20,000 (don't I wish!!!!) a sponsor would have their
logo, banner, name in program and website, etc. at the national
conference; all the way down to someone giving a stuffed teddy bear for

1/09 Fund Raising Report, cont.

the silent auction. Or, maybe the silent auction would be a separate
thing. But you get the idea.

*Fundraising concerts - these could be independently produced and run by
artists within a region, again to benefit the national organization, a
region, a specific project, etc. What my hope is that there will be a
fundraising concert before EVERY national conference that will raise money
for CMN, raise the profile of CMN, bring in new members, etc. If these
concerts were to be under the auspices of CMN (as opposed to independent
artists producing and running a benefit concert for CMN) then guidelines
would be written to make thing easier and to support every subsequent
national conference committee in the future. A special "fundraising
concert committee" within each general conference committee would be
established to organize and run these. So far I, Erin Lee and Liz have
volunteered to be on an initial committee that would explore this idea,
with an eye to the Chicago conference and beyond.

*Grants - there are those within our membership who are experienced grant
hunters and writers. There's a wealth of "free" money out there for
nonprofits; however, many if not most grantors require some sort of
evidence that an organization serves a wide and diverse community, and
also somehow benefits that community. CMN has been the best-kept secret
in the US now for 2 decades, concentrating mainly on how we can best serve
our own members. I contend that we need to have a much more public
presence and participation, not just to spread the word about CMN but to
integrate us into our communities, large and small, in a much more
Meaningful, productive way. The values of CMN, I believe, are values that
most parents want for their children; so how do we act on that to make CMN
More valuable, powerful and useful to the communities and world at large?
We need to look outward more, in this our third decade. Establishing this
attitude will help us obtain grants, as well as enhance our mission and
get us new members.

*Hire a development director. All of the above with the exception of the
fundraising concerts could fall to a director whose sole job would be to
bring in funds. Of course, funds would have to be found/raised in the
general operating budget of CMN in order to pay such a person, but we
could start small: part-time, temporary. Also many fundraisers work on
commission, especially those who get corporate sponsors. A typical
commission is 20-25%. Someone who is really good at this would more than
pay for him/herself. They are also trained to think creatively and come
up with other nontraditional ways of raising money.

22

1/09 Attachment #7

On-Line Services Report - January 2009 Board Meeting
Submitted by Liz Buchanan

. Web site changes - Reviews have been extremely positive for the new web page.

Many thanks again to Carl, Barb and Caroline for making this happen.

. Web site manager - So far, things are working out well with Jack MacSwan, who

began in October. The website has been updated twice since Jack began, and
things seem to have gone smoothly. Jack’s plan is to update the site by around
the end of the second week of each month, to be followed by an e-newsletter
early in the following week. Having things run on a regular schedule will be good
for all who contribute to the website and the newsletter. We did vote as a BOD to
have a place on the website where non-CMN members could click if they wanted
to receive regular updates through the newsletter. I don’t think that’s happened
(or whether many people would avail themselves of this service). We should get
that going within the next month.

. Newsletter - Thanks to Carl & Jack who were instrumental in getting out our first

newsletter in December, which also received positive responses from CMN
members. The regular deadlines should make it easy for regional reps and others
to contribute on a regular basis. Carl designed the newsletter, which is currently
not done through Constant Contact. I recommended against having the
newsletter be Constant Contact, but I’m not sure we’ve made a final decision on
this.

. Environmental Resources - The call for Environmental Resources songs went out

in December. A few people have submitted so far. Barb Tilsen and Joanie Calem
agreed to be on a committee that will solicit submissions. In the next few weeks,
we'll make a list of songs we know of by CMN members and others, and we’ll
actively solicit more materials. At present there is no deadline for submissions for
the first round. We’d earlier talked of initiating the Environmental Resources
page by February, but at this point April or May is probably more realistic. BOD
members are encouraged to submit their environmental songs to me, ASAP!

. Use of website, newsletter & online services to promote conference more actively

& build membership - I have spoken with Marie Hopper about regularly
promoting aspects of the conference on the web and in the newsletter. We also
are talking about making email contact with the membership of various other
organizations such as ECMMA and MENC in order to promote the conference
with their members. The thought is that we could make a reciprocal offer - if
we're able to do an email blast to their members once per year about our
conference, we’d be willing to let them do the same once per year to our
membership. That seems reasonable, and a way for CMN members to get
information about other conferences which might interest them.

. Anna Stange item - I spoke with Marie about Jack’s suggestion of playing up Anna

Stange’s planned walk/fundraiser related to the conference. Jack would like to
highlight Anna’s efforts on the CMN website. I think this is a great idea, but

23
wanted to check with the BOD, as it does constitute a focus on a particular CMN
member. However, Anna’s modeling an enthusiasm for the organization that we
hope many of our members will aspire to!

7. On-line conference registration and membership sign-up/dues payment - Marie
suggested that this spring, we should develop the ability to sign up for the
conference online, including credit card payment. Marie suggested doing this
through Paypal. Carl also mentioned that we could provide a way for people to
purchase and renew memberships online with a credit card. I don’t see any
downside to this, except that Paypal can be a difficult entity at times. Marie says
Paypal is cheaper than setting it up ourselves. I

1/09 Online Services Report, cont.

8. have looked into what it costs to do transactions through Paypal and it’s
reasonably priced. I have not had a chance to research what it would cost to do it
on our own. It would be great if we could authorize some modest amount (say
$300) to try Paypal for these transactions for the October conference and see how
it works. If that’s successful, we could move next year toward online membership
payment. Marie believes that having online sign-up is a key to getting more
people to sign up for the conference. She said she had a chance to attend an Orff
conference this year, and the sign-up was really easy online. She said she might
not have signed up if she’d had to print something out and send in a check.

9. E-PIO - Since Pass It On has been delayed this fall, we haven’t worked with Sue
to get any of the PIO articles put up electronically. Jack is working with Caroline
on this now. Barb and I talked about having an E-PIO guest editorial to run
simultaneously with the release of the Environmental Resources pages. I haven’t
solicited an editorial yet, but expect to do so in the next couple of months. I
might write the editorial myself, or Barb had suggested having Phil Hoose do it.

Submitted by Liz Buchanan, 1/13/09

Addendum e-mailed to the board 1/19/09
Hello BODies,

It was nice to spend the weekend with some of you, though I have to say it's
good to have an extra day in the weekend, when I don't have to sit next to

my phone and computer screen all day (so here I am on the computer, staring
out at all the snow that fell yesterday).

I have attached the online services report which I sent out earlier. Some of
these topics were covered in the meeting, even though we didn't specifically
get to online services. For those who weren't present, we did discuss

providing CMN "endorsement" (not sponsorship) of Anna Stange's planned
fundraising walk to the NC conference, and giving her publicity through our
web page. Wiley agreed to check in with Anna about her plans - she is
currently in Africa.

24

We also agreed that I would shortly offer all members a PDF flyer, via the

web page, to promote the conference. This should appear in our February web
update, along with updated conference info. Jack MacSwan, Marie and I plan
to talk later this week in more detail about web promotion of the

conference.

We also approved setting up a system for online conference registration. I
believe Marie will be reviewing the details with Caroline, so that
early-early bird registration can get underway soon. It's my hope that this
will lead (perhaps later on in the year) to the ability to purchase and
renew CMN memberships online.

I would also just like to thank the BOD for being willing to provide the

funds to hire a web manager. As I looked down our budget figures, I saw that
the online services figure is one of the highest. $2,700 of that figure

goes to pay Jack MacSwan, who began work with us in October. Though times

1/09 Online Services Report, cont.

are difficult and our budget is not (yet) balanced, I believe this is a

great investment of our resources. Jack -- who had no previous connection
to CMN or children's music -- has become a very enthusiastic supporter of
our organization. He has been willing to work extra hours beyond his
designated 15 per month, and is eager to advise us on web marketing,
fundraising and other endeavors.

Together with Carl and Caroline, Jack is doing the regular monthly updates
on the web page and has also begun publishing the e-newsletter. You should
see the second edition of it this week, if all goes well. Our most active
regions are already taking advantage of the newsletter to advertise events
(Northern California, Midwest and New England). I feel sure Monty will
continue to urge the others to contribute their news.

A few things that didn't make it into my report:

The email list - As you know, we have approved the changeover to Yahoo
groups from our current email list. Through no fault of her own, Caroline
has experienced technical difficulties, and the change still has not
happened. (Though Caroline has certainly made many efforts!) I will
continue checking in with Caroline about progress on this front.

Also email related, we have been working with our new guidelines since they
were approved by the BOD at our September meeting. Greta Pederson has been
doing a great job as moderator. Caroline reminded me that the BOD specified
that the guidelines would be on trial for six months, and if all goes well,

we will officially put them in place (and send them to new members). I will
double check on what we agreed upon (or Caroline may be checking). Barb was
copied on this message, so feel free to comment, Barb.

My Space - (Below)

Please send me any questions or comments you may have regarding online
services. Thank you again for supporting this aspect of CMN - I believe
this will be of great benefit to us long-term as an organization.

Best,
Liz

25

26

1/09 Online Services Report, cont.
1/09 MySpace Report
Submitted by Wiley Rankin

The overall perspective is this:

1)Our myspace page can be maintained on a regular basis, adding friends, answering
questions friends ask, pointing them to our website, national gathering. Debbie and | can
do that.

2) CMN’s myspace page now has 445 friends. We (Debbie Rankin and |) added 16
recently, rejected 10 (criteria listed below), and 3-4 are yet to be decided. We have
already heard friendly comments in return, grateful to be accepted. One duo says they
plan to become more involved this year. One artist had a question about CMN, so
Debbie, our action corps volunteer, answered with a friendly invitation to the website,
some information about us, and signed it Debbie Rankin from CMN, so that it wouldn’t
seem anonymous. We added friends from Hungary, Australia, Sweden, and another
country. Most from the US.

3)Added value for CMN- the project of inviting all our friends to be CMN members. This
has to be done individually, unfortunately. If someone knows a method of send a group
email to friends, please tell me! Short of that, we need the action corps (say 8-10 people
who will write 40-50 friends). Unfortunately, there were no volunteers for this at the
national gathering. | learned this from Barb, who was in charge of that break-out group.

4)My current plan to derive added value to use of our myspace page:
Advertise the Fall national gathering, with link to our website
Make our website prominent on our myspace page

5) The crux of the matter is this- myspace is dwindling in popularity. We could do the
above plan, and | think we should. And then turn the management over to an action
corps person. Meanwhile, | believe we should turn our attention to facebook, and start
with a similar approach. | talked to Billy briefly today. | think he will help with this. | am
interested in this. The goal is increasing our membership and our national profile.

6) Criteria that we used for rejecting requests to be CMN friends- elements that do not
seem appropriate, safe, or friendly for children, ie

swearing (f word, etc) on their page, picture of woman naked from the waist up (from
behind), a very odd looking guy not friendly looking & naked from the waist up, any
suggestions of violence.

Possible additional features:

7) Upcoming shows- CMN members could list upcoming shows our myspace page. This
would make a very impressive list. Someone would have to agree to be the contact
person for the list of shows, and then to enter the info. | think | need to rather pass on
this task, but | could confer with those who are doing it.

8)Blogging- This also could be a group effort

27
1/09 Attachment #8
Consideration of alternatives to current form of PASS IT

ON!
Current situation:
At this point we are using the cheapest paper that doesn’t bleed.
Two issues each year; fall is considered a single issue (44 pges), spring/summer a double issue
(48 pges).
We generally print 475 issues (average).
Cost for past 3 issues:
#55/56, 480 copies@ $785(total cost)
#57 575 copies@ $840 (total cost anniversary issue)
#58/59 515 copies @ $780 (only the printing) (no delivery charge)(materials and plates)
We now have a 3" class mail permit which costs us $150 p/year for bulk mailing. If we
were mailing less than 200 paper copies, we would send them 1“ class mail.
Questions to consider:

«If we are to continue producing a paper product, can we produce a classy looking
publication that is more eco-friendly, (on recycled paper, not glossy, etc?)

« Are there other ways to save while continuing to produce a paper product? The bulk of
the current expense is for production of the plate used for printing. Could we continue to
print a paper product but produce it from film rather than a plate and save that way?

«If we went to electronic publication mainly, while still producing a small number of print
copies for PR purposes, what would we actually save? Editor/layout/production editor
would stay the same even if we went to electronic. We would save on printing costs,
mailing costs, 3 class permit. We would not be using paper, thereby being more eco-
friendly.

* Would Jan’s services be the same if she needed to prepare an e-copy?

¢ With an electronic publication, would it be available on the web-site only?

¢ Other thoughts?

PROPOSAL:

* Check in to alternative paper options and pricing in various locations (ie we are currently
using a printer in Chicago. Is there any difference in pricing in various parts of the
country.)

* Poll the current membership re preference to paper vs electronic

e Discuss with Jan how her services would or would not change

Submitted by Joanie Calem

CAROLINE’S 2008 YEAR TIME/TASK REPORT (Part of January 2009 Central Office Report)
2008 TIME/TASK SUMMARY

1st number task hours; second number percentage of year’s hours; third number cost at
$18/hour

Members, 177.5, 11.4%, $3,195.00
Administrative, 543.0, 34.7%, $9,774.00

Office, 79.7, 5.1%, $1,434.60

Regions, 29.8, 1.9%, $536.40

Total Ofc Mgt & Admin, 830.0, 53.1%, $14,940.00

Nat Conference, all yrs., 229.3, 14.7%, $4,127.40
PIO!, all issues, 133.2, 8.5%, $2,397.60

Board, 157.5, 10.1%, $2,835.00

Online Services—Web Site, 102.0, 6.5%, $1,836.00
Online Services--E-mail Groups, 42.3, 2.7%, $761.40
Online Services--Directory, 22.6, 1.4%, $406.80
Online Services--MySpace, 0.0, 0.0%, $0.00
Directory, Printout, 0.0, 0.0%, $0.00

08 Magic Penny, 3.3, 0.2%, $59.40

09 Magic Penny, 0.7, -0.1%, $12.60
Outreach/Mktg, 0.6, -0.1%, $10.80

Fund Raising, 31.0, 2.0%, $558.00

Stock Acct, 0.0, 0.0%, $0.00

Grant Prep, 6.1, 0.4%, $109.80

Teacher Institute, 0.0, 0.0%, $0.00

Logo Merchandise, 4.4, 0.3%, $79.20

Total Special Projects, 733.0, 46.9%, $13,194.00

2008 YEAR TOTAL, 1,563.0, 100%, $28,134.00
End time task summary

MULTIYEAR TIME/TASKS HOURS COMPARISON
Yearly totals in each category 2004 through 2008

Members, 146.3, 184.2, 157.6, 143.5, 177.5
Administrative, 64.6, 326.8, 492.4, 598.9, 543.0

Office, 27.2, 75.9, 120.0, 114.7, 97.7

Regions, 136.1, 42.3, 33.0, 27.3, 29.8

Total Ofc Mgt & Admin, 726.5, 629.2, 803.0, 884.4, 830.0

Nat conference, all yrs., 251.2, 253.3, 327.8, 326.0, 229.3
PIO!, all issues, 97.7, 111.5, 118.8, 175.9, 133.2
Internet--Web, 61.3, 120.7, 39.0, 87.1, 102.0
Internet--E-mail Groups, 29.2, 9.1, 12.3, 24.9, 42.3
Internet--Directory, 0.6, 28.0, 12.1, 18.1, 22.6
Internet--MySpace, 0.0, 0.0, 0.0, 0.3, 0

Print Directory, 15.3, 6.2, 6. ,0
Board, 143.4, 128.4, 1
Stock Acct, 0.0, 0.3,
Outreach/Mktg, 2.3

57.5

Magic Penny, all yrs., 4.7, 4.5, 14.5, 7.8, 4.0
Fund Raising, 2.7, 12.3, 9.8, 12.9, 31

Grant Prep, 17.7, 0.0, 0.0, 0.0, 6.1
Teacher Institute, 0.9, 0.0, 0.0, 0.0, 0
Logo Merchandise, 0.0, 0.0, 0.2, 0.
Brochure Reprint, 0.0, 3.9, 0.0, 0.0, 0
Total Special Projects, 627.0, 683.8, 750.9, 827.9, 733.0
Year Totals, 1,353.5, 1,312.0, 1,554.0, 1,712.3, 1,563.0
End multiyear comparison

CMN to-do list January 2009

1. Caroline will notify Michael Miller regarding the fact that he has
been replaced as Clerk by Liz Buchanan.

2. Pam will poll the BOD by email to find out when people can do a
spring BOD meeting.

3. Caroline will continue to speak with the exec about getting the
PIO scanned, and about ways to get the storage inventory
reduced so that we can save this expense.

4. Put in the new email newsletter that people can get old PIO
issues. Exec (?) will determine what price can be set for them.

5. Purly is considering making You-Tube videos of people she
interviewed at the conference. We discussed having a link from
the website to the videos once Purly gets the permissions and
puts them on You-Tube.

6. Patricia will look into growing our membership through
conference booths and ads with other organizations.

7. All BOD members will send BOD list ideas for interfacing with
other organizations with ties to children’s music.

8. Frank will call Roz in Canada about her membership and
whether she plans to continue as regional rep.

9. Caroline will invite all Canadian members to join their email
group.

10. Monty will talk with regional reps about having another
teleconference and then ask the reps how often they’d like to do
this.

11. Monty will form a committee to put together a formal
proposal for the Leadership Council. Liz will also be on the
committee. They will post to the BOD and see if someone else
wants to join the committee.

12. In response to a lot of discussion about organizations that
we could interface with through advertising, email and internet,
continued consideration of these items was returned to the
membership committee (I think).

13. Follow up on publicity committee idea - Wiley will contact
Debbie Block on getting the services of their publicist (and will
check in with Liz about it).

14. Carole requests that stock account be on the report to the
BOD at least twice a year. This should be conveyed to Barbara,
and she should be asked to explain her thinking about how the
account is being managed. Caroline or exec will do this?

15. Wiley will ask BOD members about their bank fees, and
try to find us a better deal on bank fees, along with Steven,
possibly.

16. Carole and Patricia will form a committee to possibly
rename and rethink Give a Gig.

17. Anna Stange - Wiley (?) will be in touch with Anna to find
out more specifics about her plans for the walk-fundraising
project prior to the fall conference.

18. Terri will do Thank you letters for various items, including
fall and spring donors.

19. Liz will write spring FR letter before May 1.

20. Joanie will follow up with Mara on the “Shabbat issue.”

21: Pam will prepare language on other groups meeting at
conference and submit to BOD.

22. Pam will talk to the LA folks about the 2010 conference

and ask them to come up with a location by March 1, or else the
conference may be held elsewhere on the west coast.

23. Carole will poll BOD about attendance and arrival times
for the October conference to help determine participation in
possible leadership training.

24. Marie will be included on emails with keynote committee
and Magic Penny committee.
25. Liz will do a blurb about Billy Jonas and Tom Chapin for

BOD members. Liz will do this as PDF for all and will consult
with Marie.

26. Monty will talk to Liz about viral website thing that can be
sent to other websites.
27. Caroline will confer with Barbara about treasurer’s job

and make list of tasks and try to resolve this issue and see at
that point whether here should be further conversation with
Steven regarding his becoming treasurer in the future.

28. Magic Penny iconic award discussion goes back to Magic
Penny committee (to be done by Pam).

29. Online services, PIO and My Space reports will be
presented on the BOD list by appropriate people.

30. Liz will speak with Sammie and Carole about whether
2011 conference happens in New England or in the Midwest
and report back to the BOD. If it were in Midwest in ’11 then we
would go to New England in ‘12.

31. Carole and Monty will organize a focused conference call
on how to strengthen the regions.
32. Exec will organize 2 hour conference call a week before

the fall conference to cover items that we don’t have time to
cover in the Thursday meeting at the conference.

33. Carole will notify Marie about having food brought in for
us on Thursday evening for our meeting.

34. Exec will bring up transportation question (for
conference) on the BOD.

35. Joanie start the ball rolling on the BOD list regarding the
mission statement and exec will set up a two hour conference
call to discuss mission statement.

CMN 2010 BUDGET

Main Worksheet (items detail worksheets follow)
1st column 2009 actual, 2nd column proposed 2010 budget

INCOME

Fundraising (Internal solicited)
Dividends

Donation Income (Sol. & unsolicit.)
Grants (External)

Interest

Logo Merch Sales
Membership Income

Misc Income

08 Nat Conf Income

09 Nat Conf Income

10 Nat Conf Income

PIO! Sales, Ads

Region Activities

Income Sources Subtotal
Unrealized Gain/Loss

Total Income

EXPENSES

Bank/Crd Cd/PP Service Charges
Board Expenses
Bookkeeping Services
Directory Printouts
Fundraising Expenses
Grants

Graphic Design Misc
Insurance

Logo Merchandise

Magic Penny 08

Magic Penny 09

Magic Penny 10

Magic Penny 11

Misc. Expenses

National Conference 08
National Conference 09
National Conference 10
National Conference 11
Office Space

Office Supplies

Online Services
Outreach/Marketing

PIO! Production & Distribution
PIO! Editor

Postage
Printing/Copying

Prof Admin Services - CP
Region Activities Expense
Stock Account

Storage
Telephone/Internet
Temp Staff

11,646
129

TBA
130
3,760 3,500
TBA

15

(0)
19,000
50

(0)

765
18,636
275
TBA
TBA
100
TBA

1,100
3,000
1,800
(0)

TBA

0)

40
1,288

Total Expenses 75,785 TBA

INCOME OVER EXPENSES -7,466 TBA
Unrealized Gain/Loss 559 TBA
REALIZED NET -8,025 TBA

[end main worksheet]

FUND RAISING DETAIL for 10 Budget
1st column 09 actual, 2nd column proposed 10 budget

08-09 GAG 785 0
09-10 GAG 0 0
08 Fall FRLtr 1,620 0
09-10 KTS 8,007 TBA?
O9SpgFRLtr 125 0

10 Spg FRLtr O TBA?
09 Fall FRLtr 0 0

10 FallFRLtr O TBA?
Sil Auc 1,105 TBA
Conf Concert 394 TBA
Totals 12,036 TBA

Note: $600 for KTS paid in Jan. ‘10, so will be '10 income

Note on concert: ticket purchases $252 was accounted under fund raising; donations for ticket
comps $242 was accounted as donations (same as for undesignated gift memberships)

[end of fund raising detail]

2010 Magic Penny Budget Detail
NC = National Coordinator

Award design TBA

Honoree travel TBA

Honoree on-site exp (food/housing) 216.00
Honoree guests Sun. lunch 67.50

Postage TBA

NC Prof serv 50.00

AV eqpt. Rental TBA

Total TBA

[end Magic Penny detail]

2010 NATIONAL CONFERENCE DETAIL
Conf budget won't be ready until after the board meeting
NC = National Coordinator

EXPENSES,

10,590, Balance due on contract

2,746, NC prof, based on previous 3,500 - 754 work done/pd in '09
2,300, Multi-yr av for other expenses

15,636,

INCOME,
18,636, Est expenses + 3,000 net goal
[end 2010 conference detail]

Online Services Detail for 10 Budget Draft
1st column 09 actual, 2nd column proposed 10 budget

Web site 5,091.606,312

E-mail groups 2,016.001,495

Directory 446.40 450
Soc Netwkg Sites 10.80 11
Total 7,564.80 8,268

[end online services detail]

CP note: Worksheets should not be made minutes attachments. Only the final approved 2010 budget itself should be
attached.

CMN 2010 BUDGET

Worksheet
Propose
2008 2009 d 2010
INCOME Actual | Actual Budget Notes
9,532.5
Fundraising (Internal solicited) (0) 11,646 TBA
Dividends 436.02 129 130
Donation Income (Sol. & 3,002.7
unsolicit.) 5 3,760 3,500
Grants (External) 0.00 0 TBA
Interest 30.50 11 15
Logo Merch Sales 0.00 29 0
20,655.
Membership Income 00 19,073 19,000 '10 = '09, slightly more than '07, '08
Misc Income 21.05 310 50 '10 = av '06, '07, '08
08 Nat Conf Income 0.00 67 0
26,849.
09 Nat Conf Income 28 29,748 765
10 Nat Conf Income 0.00 0 18,636 '10 per contract worksheet estimate
PIO! Sales, Ads 662.00 1,055 275 ‘10 = 250 Linden Tree ad + (est) 25 PIO! sales
Region Activities 829.00 1,931 TBA
Income Sources 62,018.
Subtotal 10 | 67,759
3,576.4 No good basis for this in '10. Broker estimated income on 1/10
Unrealized Gain/Loss 2 559 100 statement $76,
Total 58,441.
Income 68 68,318 based on current situation;1/09 estimated $234.


EXPENSES 08 Act__| 09 Act Prop 10
Bank/Crd Cd/PP Service
Charges 1,166.47 1,078 1,100
Board Expenses 3,040.86 3,164 3,000
Bookkeeping Services 1,867.50 1,811 1,800
Directory Printouts 0.00 0 0
Fundraising Expenses 1,297.54 838 TBA ‘10 depends on what FR projects are mounted
Grants 109.80 0 0
Graphic Design Misc 0.00 0 40 ‘10: We usually put in this much just in case.
Insurance 1,333.00 1,288 1,288 ‘10 =DO ins due Apr 950, liab due Oct 338
Logo Merchandise 79.20 86 (0)
Magic Penny 08 591.83 22 0)
Magic Penny 09 12.60 904 0
Magic Penny 10 0.00 6 TBA ‘10: have asked MP committee for a budget
Magic Penny 11 0.00 0 9 ‘10 =CP prof .5 hr.
Misc. Expenses 260.13 15 50 ‘10 =15 Mass ann rpt fee + unknown; = usual amt
22,915.3
National Conference 08 3 22 0
National Conference 09 122.40 19,127 99 '10 = A reimbursement not yet paid at end of '09
National Conference 10 41.40 7,815 15,636 ‘10 per worksheet estimate
National Conference 11 23.40 68 2,450 '10 =Site deposit 2,000 + CP Prof (av 25 hrs) 450
Office Space 2,400.00 1,200 0 ‘10 in kind
Office Supplies 568.00 657 650
Online Services 5,638.50 7,792 8,268
‘08 & '09 = mostly CP hrs & postage for brochures &
Outreach/Marketing 130.00 208 TBA broch inserts
'10 = (#63) 383 + 2 x (est) 451/iss [451 = CP 306+copies
102
PIO! Production & Distribution 4,905.47 5,964 1,285 +env 4+ postage 39]
PIO! Editor 1,500.00 2,500 3,000 1 '09 iss pd '10
Postage 908.96 846 900 Doesn't inc fund raising postage
Printing/Copying 125.00 0 40 ‘10 =Just in case
14,715.0
Prof Admin Services - CP 0 16,175 15,660 ‘10 = 870 hrs. (‘09 1,047, '08 830, '07 884)
Region Activities Expense 1,022.37 2,326 TBA
Stock Account 0.00 (e) 0
Storage 1,092.00 1,054 0
Telephone/Internet 901.48 833 875


Temp Staff 0.00 0 50 ‘10 = Just in case
66,768.
Total Expenses 24| 75,785
8,326.5
INCOME OVER EXPENSES 6 -7,466
Unrealized Gain/Loss 3,576.42 559
4,750.1
REALIZED NET 4| -8,025


DETAIL: ESTIMATES FOR 2010 NATIONAL CONFERENCE

Conf budget won't be ready until after the board meeting

NC = National Coordinator

EXPENSES

10,590 | Balance due on contract

2,746 | done/pd in '09

NC prof, based on previous 3,500 - 754 work

2,300 | Multi-yr av for other expenses

15,636

INCOME

18,636 | Est expenses + 3,000 net goal

Online Services Detail for 10
Budget Draft

09 10
Budg | 09 Act | Budg | Detail/Notes Numbers rounded
(09) CP prof 1,384 + CF prof 1,950 + JM prof 1,526+ ISP 230;
. 5,091.6 (10) CP prof 1,312 [=1,116 + 54 server switch + 142 from '09] + CF prof 2,070 (extra for
Web site 6,777 0} 6,312 | server switch) + JM prof 2,700 [15 hrs x $15 x 12] + ISP 280 + ISP 70 from '09
. 2,016.0 (09) CP prof 1,746 (inc Yahoo changeover)+ ISP 270;
E-mail groups 1,080 0 | 1,495 | (10) CP prof 1,150 (inc 300 for server switch) + ISP 270 + ISP 75 from '09
Directory 324 | 446.40 450 | (09) CP prof 446
Soc Netwkg
Sites 9] 10.80 11 | (09) CP prof 11
7,564.8
Total 8,190 o| 8,268

>| believe Carl thinks a different server wouldn't necessarily cost more

> For 09 we broke down the expenses differently than shown in the budget and previous
P&Ls. Before, we included all server costs with the Web site, even though they included
the cost of the e-mail groups. It seemed clearer to allot those to the various facets of the
online program.

> Web site CP/JM/CF 09: involved in development of online member form & conf reg form,
& dev of newsletter


> From Carl's email quoted in Liz's of 1/14/09, re budgeting for his time:

For a yearly budget, 4 hrs of my time per month should average out about right (with the
website redesign, it's been about 5.5 hrs/month in 2008). Some months could be as little
as 30 minutes for a quick website refresh; the month with the Environmental Resources
work could be as much as 12 hours.

2010 Magic Penny Budget Detail
NC = National Coordinator
Notes

Award design

Honoree travel

Honoree on-site exp 216.0 priv

(food/housing) 0 rm

5x

Honoree guests Sun. lunch 67.50 13.50

Postage

NC Prof serv 50.00

AV eqpt. Rental

Total

Amounts to be filled in by MP Committee

FUND RAISING DETAIL for 10 Budget

2009 2909 2010 | Note: $600 for KTS paid in Jan. ‘10, so will be '10 income
BUDGE | Year Budge .

SOURCE T Actual t Note on concert: ticket purchases $252 was accounted under fund
08-09'GAG 1,500 785 o donations for ticket comps $242 was accounted as donations
09-10 GAG 500 0 0 (same as for undesignated gift memberships)

08 Fall FR Ltr 1,600} 1,620 0

09-10 KTS 8,007

09 Spg FR Ltr 800 125 0

10 Spg FR Ltr 0 0

09 Fall FR Ltr 1,000 0 e)

10 Fall FR Ltr ie) 0

Sil Auc 2,500} 1,105

Conf Concert ie) 394


Totals 7,900

12,03
6

FUND RAISING SUMMARY BY
PROJECT

Does not include most small fund raisers at nat. conf.: considered nat. conf.

Income
Year shown is the year initiated; $ = income for that year's project received all
years
2002 2003 2004 2005 2006 2007 2008 2009
Spring FR Letter 0.00 0.00 0.00 | 2,441.00 0.00 | 3,885.00 | 865.00 125.00
3,170.0
Fall FR Letter 0.00 | 2,098.00 0.00 | 1,610.00 | 3,900.00 | 2,899.00 ie) 0.00
1,472.0 2,657.5
Silent Auction 0.00 | 1,030.00 0 | 1,531.00 | 1,808.00 | 2,236.00 0 | 1,105.00
6,068.2 7,965.0
Give A Gig/DAD 5 | 9,120.00 0 | 8,666.00 | 6,170.00 | 2,560.00 | 785.00 0.00
Keys to Success 0.00 0.00 0.00 0.00 0.00 0.00 0.00 | 8,537.00
Direct Solicitation
Calls 980.00 | 2,205.00 0.00 0.00 0.00 0.00 0.00 0.00
Boomwhacker Sales 0.00 0.00 | 300.00 0.00 0.00 0.00 0.00 0.00
Conference Concert 0.00 0.00 0.00 0.00 0.00 0.00 0.00 394.00
7,048. | 14,453. | 9,737. | 14,248. | 11,878. | 11,580. | 7,477. | 10,161.
Year Total 25 oo oo 00 00 oo 50 oo
(GAG inc (KTS inc
(GAG inc $3,000 . pd 09-+pd
$1,033.2 | (GAG inc | (GAGinc | match& | (GAGinc | (Gac inc 10) (KTS
51 $5,000 $3,000 $1,000, $3,000 $5001 inc $1,000
person) match) 1 person) | 1 person) 1 person) | person) 1 person)


From Anna 3/1/10
I'm sending you the whole report. Might as well. I've highlighted the areas of concern
(beyond the unfilled positions).

2010 National Conference Report March 1, 2010

Liz Hannan, Chair

A) Committees/duties and who's heading them up.

Workshops: Mara Beckerman and Keta Bill

Flyer: Chip Curry

Sales table: The Ronbergs

Silent Auction: Susan Salidor and Judy Bayse (Judy will accept mail in donations.
Publicity: Keta Bill/ Cynthia Bowman (from Pam Donkin: Yup. | knew | had heard if her.
She is a big time publicist in SF. You have hit the jackpot. )

CEU/ECE credits: Bonnie Lockhart is working on this

Glad Rags: Wiley and Debbie (Brigid is delivering to me in Aug)

Paper Song Swap: Dale Allen Boland

Pre-Post activities: Freesia

Al) Which committees/duties are still unassigned.

Buddies

Child Care: Re: the crafts...1 think parents with children can handle the process and trade
off with each other. Hopefully, Monty will jump on it. Otherwise, we will have to wait and
see who is actually bringing children and | will ask them.

Clean-up

Closing (a board member is on this committee)

Gigs in the area

Housing/roomies

Hospitality

Newcomers circle (appointed by the board)

Opening (a board member is on this committee)

Outreach, internal

Outreach, external

Program book- solicit ads

Program book - lay out & copies

Round Robin: (stilll need to chat w/Tom Pease and Liz B)

Set-up

Sound: Still waiting to hear form Wiley
Sponsors

Transportation

Vendors

There are several people who say they will help but not sure how...yet.

B) Flyer status--| assume that will change in a week.
Agreed! | sent Chip a note to encourage sooner rather than later.
C) What's done, what's not--I've highlighted this because there's no info here.


D) What's next to be tackled on the plan.
| plan to make personal calls to people and ask for help.
| have done that without success but will not be discouraged.

E) Any concerns that you have
Concerns? Are you kidding me? | cannot think that way.
It is a huge task and we just keep chipping away at it, eh?

About the conference: the economy worries me. People cannot make the committment
to be there in light of lost income, high fares, etc. Yet!
So, we act as if, eh?

| can only do what I can do and do it again and again until it gets done.
Now | know why Marie just did so much on her own.
But, | will not / can not do that.

F) What do you need from the board? | am not really that well known by members: no
web site, blog, performances, books,

recordings, etc. This is why | make such good use of the list and post my thoughts,
whimsy and questions.

Only 2 conferences and a few regional gatherings does not give me a sense of who is
who.

Perhaps board members can help fill the slots by personally asking those people they
know will do a good job for specific tasks.

G) How you are doing/feeling (personally and about the conference)--| know the board
will ask me how you're doing.

Personally... begin radiation this week and will have it everyday for 13 days.
| will continue my efforts on the conference in spite of that.

lam going to chat with Pres Center to get more specific deadlines, etc. There is a new
guy who does not return e-mails as | would like.
Sunday Mara, Keta and | are going down there to get a birds-eye and check out the food.

Vendors

| have a vendor ...www.littlelovees.com...still deciding whether to join CMN and come
as a member or just to come as a vendor. | am really encouraging her to join us, get on
the list serve, communicate with us. She could bring a few items for the sales table and
offer a discount code for CMNers when they make purchases from her site.

Here is my first contact from her...

Liz is considering a coffee/latte vendor, because the coffee at the conference center is
not great.

| have a car rental dealer at SFO who will give us the best deal out there for cars, vans,
etc.
People can go directly to him...he is the owner.

Anna Stange

Administrative Coordinator Contract Approval

----- Original Message -----

From: Liz Buchanan
To: icmn@googlegroups.com

Sent: Monday, November 08, 2010 5:14 PM
Subject: [BoardCMN] IMPORTANT Contract for coordinator

Hello BOD members,

The Hiring Committee has approved the attached contract for our new
Administrative Coordinator. Can you please look this over, send any
questions you may have and/or state that you're in/out of consensus before
the end of the day on Thursday, Nov. 11.

I would like to sign the contract with Jane this Friday; however, I will
hold off if there are many questions or concerns still being discussed by
the BOD.

Ultimately we don't want to announce the hire officially to the membership
until the contract is signed. It would be nice to announce the hire in our
November web update and newsletter. That's the reason for pressing you to
service before Friday! If we find we need to take longer, we will.

Thank you. If you are simply in consensus, please communicate that.

Liz

NATIONAL [ADMINISTRATIVE] COORDINATOR JOB DESCRIPTION, PAY/HOURS

----- Original Message -----
From: Liz Buchanan

To: bodcmn@googlegroups.com
Sent: Saturday, May 01, 2010 8:25 AM
Subject: [BoardCMN] National Coordinator Job Posting

Dear Board Members,

In the next two weeks, we will announce to our membership that Caroline is
retiring and that we are accepting applications for the National Coordinator
position. The job will shortly afterward be posted on job sites such as
Idealist.com.

You are all in consensus with the job description, but we need your
consensus on how the pay and hours will be listed. The Committee would like
to list the job as follows:

Pay range is $22-$25 K (gives us room to offer raises and/or bonuses)
Half-time
Independent Contractor

If you are NOT in consensus, please let me know before Friday, May 7. Again,
only answer if you are NOT in consensus. We will make the announcement in
the e-newsletter the week of May 11 and post the job description on our web
page that week.

Thanks!

Liz

NATIONAL [ADMINISTRATIVE] COORDINATOR JOB DESCRIPTION AND TRANSITION
TIMETABLE

----- Original Message -----

From: Liz Buchanan

To: bod

Sent: Friday, April 09, 2010 2:19 PM

Subject: [bod] National Coordinator Job Posting & Timetable

Dear BOD members,

We are doing a consensus check on the job description submitted to the BOD
at our March meeting, and the timetable below for hiring the next National
Coordinator.

Please state whether you are in consensus before April 20. If you are not,
please send me your concerns ASAP so that this may be addressed in a timely
manner. In order to avoid a lengthy back and forth about this on the BOD

list, just send these comments to me (unless, of course, you specifically

wish to share concerns or questions with the entire Board).

Keep in mind that this job description does not necessarily mean that the
new national coordinator will be asked to take on all of these tasks. We are
aiming for some latitude so that we can best make use of our candidates’
potential strengths and shape the new position according to CMN's needs and
our ability to utilize volunteers & paid consultants for certain tasks.

Here is the timetable:

CMN National Coordinator Search
Proposed Timetable

April 20 BOD completes comments & consensus check on job description
May 1 Announce job search to membership, general public. Solicit resumes
through various outlets would welcome suggestions from BOD members &
membership.

July 31 Deadline for resumes to be received

August-September candidate interviews by phone with transition committee

October Make hiring decision. Leading candidate or candidates will be
presented to the BOD.

October - Candidate is offered position.
January 2011 New coordinator begins work. Caroline may, if she is willing,

remain on board for consulting stipend for a few months to assist with
transition.

4/22/10 considered consensus except Wiley wanted to read it one more time.

----- Original Message -----

From: Joanie Calem

To: bodcmn@googlegroups.com

Sent: Monday, December 13, 2010 9:41 PM

Subject: [BoardCMN] consensus needed by Dec 19. Please read!

Dear Board,

We're moving along well with the office transition. As part of that, we need to have on record
your authorization for the steps being taken for our banking. Please respond by Sunday,
December 19, only if you are not in consensus on any or all points or have questions.

In case you're not familiar with the function of a “signer,” that’s someone with full access to the
account and the ability to fully manage the funds and the account. Both backup and oversight of
the implied autonomy are accomplished by having multiple signers.

The “as cash flow permits” bit in #2 means that we’ll make sure all outstanding Wells Fargo
checks have cleared before we close the account.

Thanks.
Caroline

Proposal

(1) Jane Arsham, incoming Administrative Coordinator, is authorized to open in the name of the
Children’s Music Network a checking account a savings account (CD, money market, or mutual
fund), and a merchant (credit card) account at the Cambridge Savings Bank in Arlington,
Massachusetts, with herself as a signer on all of them.

(2) To effect this change, any signer for the present checking and money market accounts at the
Wells Fargo Pico Av. bank in Los Angeles may transfer any and all funds to the new Cambridge
accounts and close the Wells Fargo accounts as cash flow permits and in consultation with the
Executive Committee.

(3) Any signer for the Wells Fargo bank merchant account and any signer for the separate CMN
Discover and American Express merchant accounts may and should close those in consultation
with the Executive Committee, once all outstanding transactions have cleared and the
Cambridge merchant account is opened.

(4) Direct transfer of funds from the CMN PayPal account, now made to the Wells Fargo checking
account, will be made to the Cambridge Savings Bank checking account.

(5) Board member Liz Buchanan is authorized as a signer on any or all of the Cambridge Savings
Bank accounts.

(6) Jane Arsham is authorized for full access to and management of the current CMN PayPal
account. This includes, but is not limited to, effecting transfer of funds to Cambridge Savings
and setting up appropriate levels of access to the account for other individuals named by the
board.

(7) Jane Arsham is authorized for (only) online viewing access and report download for the CMN
stock account at Wells Fargo Advisers in White Plains, New York.

(8) We are still exploring the feasibility of adding a third signer to the accounts, and will alert the
board if and when this becomes a reality.

Joanie Calem

Sing Along

Music Programs forAll Ages
jcalem@columbus.rr.com
www.joaniecalem.com

Original Message -----

From: Joanie Calem

To: bodcmn@googlegroups.com

Sent: Sunday, December 19, 2010 8:55 PM

Subject: RE: [BoardCMN] consensus needed by Dec 19. Please read!

So, other than Wiley’s questions, no one else has expressed any concerns or being out of
consensus, so this has officially passed and Jane and Caroline can move ahead with all of the
banking transitions. There are still details to work out of course.

joanie
Note: Wiley was in consensus but just asking for clarification.

PROPOSAL TO CHANGE THE CORPORATE MEMBERSHIP BENEFITS

oo Original Message -----
From: Scott Bierko

To: bodcmn@googlegroups.com
Sent: Thursday, June 17, 2010 8:37 PM
Subject: [BoardCMN] Need Consensus on Corporate Membership Benefits

Hi,

Signing up new corporate members is a key element of our growth plan AND will effect
the $3250 budgetary goal that we as a board have set for new membership growth this
year. Accordingly, we are looking at the benefits we can offer to these folks to
encourage them to join.

Currently, corporate members receive two benefits and we (the membership
committee) would like to add a third benefit.

Please email this list if you are out of consensus on #3 or you would like to
discuss it further!

1. Corporate Members have a logo on the bottom of our web site's home page. When
anyone clicks on their logo, they are transferred to their URL.

2. Corporate Members are featured in our "Corporate Member of the Month" section on
a rotating basis. This is new and you can see it on our newly designed home page.

3. We would like to offer Corporate Members a small, tasteful advertisement in each
issue of Pass It On! Currently, these members are mentioned en masse on the last page,
but the look and placement is hardly an incentive to new members. Being that PIO! is
digital, the costs are minimal. We are comfortable leaving it up to the PIO! Committee
to determine what size and where in the issue these ads would appear.

If you are in consensus with #3, you need not reply.

Thank you,

Scott Bierko for the Membership Committee
Purly Gates

Anna Stange

Joanie Calem

Steve Blunt

David Heitler-Klevans

ood Original Message -----

From: Caroline Presnell

To: Scott Bierko

Cc: ExecComm CMN

Sent: Friday, June 18, 2010 12:35 AM

Subject: [ExecCMN] Corporate benefit proposal

Here comes Ms. Picky again. Even worse, I'm raising a concern without a concrete
suggestion on how to fix it.

When | looked at the proposal that just went out, | was a bit puzzled about the list--how |
had missed decisions that made such important changes. Then | realized it was probably
just a matter of language, specifically: “Currently, corporate members receive two
benefits and we (the membership committee) would like to add a third benefit." To me,
that sounded like the specifics listed were replacing the longstanding more general
benefits list we publish--

1. Identified as corporate/patron member in Members Directory
2. Listed in every issue of Pass It On!
3. Your Web site linked from CMN site main page

Of course the logo with link and having a corporate member of the month are ways of
making specific the general provision #3 above and having a free ad in PIO! could be
conceived as a specific way to fulfill #2. No problem there; surely the specifics will be
changed from time to time. My concern is that the way this proposal is presented could
be interpreted as implying that the new specifics have been established as the ongoing
standard in place of the more general benefits statement. | don't think that was the
intent when the logo and monthly feature were approved at the May board meeting, was
it?

Maybe what I'm looking for is reassurance that the committee and board conceive
the distinction as | do and that | haven't missed an important decision.

Caroline

----- Original Message -----

From: Liz Buchanan

To: execcmn@googlegroups.com ; Scott Bierko
Sent: Friday, June 18, 2010 7:44 AM

Subject: Re: [ExecCMN] Corporate benefit proposal

Maybe it’s too early in the morning, but I'm not exactly getting what your quibble is, Caroline.
Perhaps Scott can clarify?

Liz

----- Original Message -----
: bi

Subject: Corporate Members
Hi,

If I understand you, there are currently 3 benefits (homepage, member of the month

and membership directory) and we want to ammend a fourth (changing how corporate
members are featured in PIO from the backpage list to something "more")? Is that so?

----- Original Message -----

From: Joanie Calem

To: execcmn@googlegroups.com ; ‘Scott Bierko'
Sent: Saturday, June 19, 2010 3:30 PM

Subject: RE: [ExecCMN] Corporate benefit proposal

Hi Caroline et al,
| don’t think that you missed anything, and this is probably just all of us not using org
terminology correctly!

I'm not totally clear on the difference in terminology here, but let me take a stab at this.....this is
what Scott wrote:

1. Corporate Members have a logo on the bottom of our web site's home page. When
anyone clicks on their logo, they are transferred to their URL.

2. Corporate Members are featured in our "Corporate Member of the Month" section on
a rotating basis. This is new and you can see it on our newly designed home page.

3. We would like to offer Corporate Members a small, tasteful advertisement in each
issue of Pass It On! Currently, these members are mentioned en masse on the last page,
but the look and placement is hardly an incentive to new members. Being that PIO! is
digital, the costs are minimal. We are comfortable leaving it up to the PIO! Committee
to determine what size and where in the issue these ads would appear.

If you are in consensus with #3, you need not reply.

Caroline, are you saying that we should term Scott’s proposal simply a current way of fleshing
out the vagueness of the current benefits? And to specify that this is not a change in policy? Is
that because you are concerned that perhaps we would not be able to maintain this proposal on
an ongoing basis?

Joanie

----- Original Message -----

From: Caroline Presnell

To: ExecComm CMN

Cc: Scott Bierko

Sent: Sunday, June 20, 2010 12:29 AM

Subject: Re: [ExecCMN] Corporate benefit proposal

(Please ignore the last send--the mouse did it.)

Joanie:
Caroline, are you saying that we should term Scott's proposal simply a current way of fleshing
out the vagueness of the current benefits? And to specify that this is not a change in policy?

Caroline:
You're on the right track. I’m sorry | wasn’t more clear before. |’ll try again.

| interpreted the two new procedures approved at the last board meeting plus the
additional one now being proposed by the committee as simply the current mode of
implementing the standing list of benefits. No change needed on the Web site or the
brochure insert or in Pass It On!.

But when | reread the proposal message, | wondered if I’d misunderstood, and the board
did intend this new language to replace what we now publish. The board can do that if
they want to, but do they want to? That’s the focus of my question.

Joanie: Is that because you are concerned that perhaps we would not be able to maintain this
proposal on an ongoing basis?

Response: More wondering if we’d want to—thinking that new ideas would continue to
come up from time to time to freshen the incentive. If so then, would we want to replace
standing descriptions that allow a good deal of flexibility in application with a new set of
narrow descriptions that, if changed, would necessitate yet another round of updates in
our publications?

Our record needs to be clear on which way we’re conceiving the new procedures—
whether as ways of fulfilling the standing list for the immediate future or as basically
reformulating the standing list of benefits. And | need to know whether the publications
all need editing. Maybe everybody but me is clear already.

Caroline

----- Original Message -----

From: Liz Buchanan

To: execcmn@googlegroups.com

Sent: Sunday, June 20, 2010 8:37 AM

Subject: Re: [ExecCMN] Corporate benefit proposal

| think it’s good to be as specific as possible about what we offer our corporate members, and we definitely have made
some small but real changes, per Scott’s language.

| would be in favor of using Scott’s language in our published materials. If we add more benefits for corporate
members over time, then those could be added, too.

Could we have Scott do the first draft,
rather than you having to do it from scratch, Caroline? (Just thinking of keeping your workload down.)

Original Message -----
From: Joanie Calem

To: execcmn@googlegroups.com
Cc: ‘Scott Bierko'

Sent: Sunday, June 20, 2010 8:57 AM
Subject: RE: [ExecCMN] Corporate benefit proposal

| keep cc’ing Scott to keep him in the loop about his proposal!

| agree that our language needs to be clear, and in this case, because there is a definite need to
draw in more corporate sponsors, | think that the clearer the benefits read, the better. However,
| echo Liz’s question regarding where all this needs to be changed in our literature, and how
time-consuming and labor intensive that is? Because if it is a big deal, then we should think if

this is ALL that we might want to be adding for the next little while, and make one change now
rather than constantly (as much as it is possible to look into the future of course!)

Joanie

AMEND MEMBERSHIP RATE WORDING

PROPOSAL

----- Original Message -----

From: Joanie Calem

To: bodcmn@googlegroups.com

Sent: Sunday, August 22, 2010 8:30 PM
Subject: [BoardCMN] helloooooo out there!

Hi everyone,
Hope that you are having a good end of summer!

On the membership committee we have been discussing a few rate changes that we feel would
make CMN attractive to some folks that we might be losing.

We have already passed a measure to create a 2 year membership renewal at $120, (instead of
$65 X 2), and to expand the benefits of the corporate memberships.

We now have another suggestion, and need your concensus by Sept 1:
We would like to suggest that we make the “discounted” renewal fee read as such:
Low income/student/senior #$35

This would mean updating the insert for the flyer (that we are waiting for Jan to free up to take
care of anyway) and it would read as such:

Basic $65
Two year renewal $120
Gift $35
Low income/student/senior $35
Corporate $250
Patron (Individual) $250

If you are out of consensus or would like to discuss any of this, please email me before Sept 1!
Thanks everyone. There will be more business coming soon!

Joanie Calem

10 in consensus as of 8/23/10

AUTHORIZE ABANDONING MESSAGE ARCHIVE FROM LYRIS MEMBER E-MAIL GROUP IN
ORDER TO SWITCH TO A BETTER SERVER

From: Joanie Calem <jcalem@columbus.rr.com>

Subject: [bod] resend: - need (non)concensus by April 8 please!
To: "bod" <bod@lists.cmnonline.org>

Date: Sunday, April 4, 2010, 9:54 PM

Hi Boardies,

One of the projects that Caroline needs to shepherd this year is switching our web-
server. Carl has already picked out the server that he thinks would fit the CMN needs
the best. (The current server is causing Carl so much work in trouble-shooting that he
may well have to start charging CMN more, and we don’t want that!)

We do need Board consensus on one item though. When we switch servers, we will need
to abandon the archive of emails from the elist. Dave Orleans, of his own volition,
archives threads of conversations that he feels are useful and relevant for the
membership, but this archive is every single email that is shared. | don’t feel any need
to keep it, and we really don’t have any options. But we do need Board consensus to
abandon it when we switch servers.

So, please contact me if you are NOT in consensus with this decision by next Thursday.
Thanks everyone!

----- Original Message -----

From: Joanie Calem

To: bod

Sent: Friday, April 09, 2010 1:30 PM
Subject: [bod] consensus reached

Hi everyone,

Just a note that we have reached consensus to switch the host server for our web site even
though it means abandoning the archive of messages from the e-mail groups, including the
member list serve, and changing the server for our other e-mail groups. Caroline will keep us
updated as to what this means re our various list serves.

Joanie Calem

LAURA DECESARE APPOINTED TO FILL BOARD TERM OF JANET SCLAROFF, RESIGNED

----- Original Message -----

From: Joanie Calem

To: bod

Sent: Sunday, March 28, 2010 10:50 AM

Subject: [bod] Laura DeCesare agrees to fill Janet Sclaroff's position

Hi Board,

Laura DeCesare wrote back that after considering the idea for a few days, she is happy to join
the board. This would mean that the board needs to approve her appointment, as in this process
we are filling the position of someone who was elected by the membership but chose to step
down.

lam particularly excited by Laura joining us from many different angles, not the least of which
that she represents a different generation than most of the rest of us (not to insult any of us!)
and will be a very useful voice in reaching out more to members in their 20s, which is something
that | definitely think we need to cultivate.

Please contact me if you are NOT in consensus by this Weds, March 31.

Joanie Calem

----- Original Message -----

From: Joanie Calem

To: bod

Sent: Thursday, April 01, 2010 8:36 PM

Subject: [bod] Laura DeCesare is our replacement for Janet!

Hi Board,
Hope everyone is well, either recovering from Pesach or preparing for Easter!

Laura DeCesare is officially our newest board member. A big resounding Hurray for Laura ©

However, | misread the bylaws, and the Board is not actually allowed to appoint her for Janet’s
entire term. We appoint her until the “next” election at which point she can choose to run again,
(hopefully) or not. Because we are already into election time now, Caroline felt that it was
appropriate to consider “next” in this case to be 2011 rather than 2010.

Welcome Laura! Caroline will be forwarding her all the assorted documents and shortly adding
her to the bod list. Seeing as she is coming in mid-term, if anyone has any words of wisdom
regarding board activity, feel free to share with her!

Joanie Calem

Sing Along and Dance Along
Music Programs forAll Ages
jcalem@columbus.rr.com
www.joaniecalem.com

Proposal for 2011 Keynote Budget

----- Original Message -----

From: Joanie Calem

To: bodcmn@googlegroups.com

Sent: Tuesday, December 07, 2010 9:58 PM

Subject: [BoardCMN] Urgent! Consensus needed by Sat. Dec 11

Hi Board members:

Patricia and the keynote committee are busily starting to field nominees for the 2011 keynote,
and the deadline for nominees is Dec 31. Patricia and the committee need to know asap what
the budget is for Keynote for 2011. It is generally $1000, and | would like to propose that we
keep it at that for 2011.

If anyone is OUT of Consensus with that proposal, please let me know before Sat. Dec. 11.

For new board members, what that means is that if you are in consensus, you do not need to
respond. We have found that for most of our proposals, the majority of members are usually in
consensus, so it is more efficient (though perhaps backwards philosophically!) to respond only if
you are not in consensus and would like to submit a counter-proposal.

Thanks everyone!

Joanie Calem

----- Original Message -----

From: Joanie Calem

To: bodcmn@googlegroups.com ; ‘Patricia Shih'

Sent: Monday, December 13, 2010 7:55 PM

Subject: [BoardCMN] consensus reached re $1000 for 2011 keynote budget

Hi board members,

As | did not hear from anyone as to being out of consensus with the proposal of maintaining the
keynote budget at $1000 for 2011, that has passed and | am alerting Patricia that she can
proceed with that knowledge.

Hope everyone is well!

Joanie Calem

RECOGNITION OF MARIE HOPPER’S WORK FOR 2009 NATIONAL CONFERENCE

----- Original Message -----
From: Joanie Calem

To: execcmn@googlegroups.com
Sent: Tuesday, June 22, 2010 10:00 PM
Subject: [ExecCMN] Marie?

Hi everyone,

Help! | want to call Marie re her membership etc (she had made a statement to me that she
would not be renewing....) but Liz and | could not remember if the board had decided to offer her
a free conference pass. We remember that we talked about that, but then was the quilt instead
of that or in addition to that? And this pass was just conference fees correct, not air-fare as well?

Joanie Calem

----- Original Message -----

From: AnnaStange.com

To: execcmn@qooglegroups.com
Sent: Tuesday, June 22, 2010 10:24 PM
Subject: Re: [ExecCMN] Marie?

We agreed on a free conference, of her choice. The quilt [squares contributed by board
members] is in addition.

Anna Stange

PayPal Access Authorization
As sent to the board 8/26/10--
Dear Board Members,

Here's a piece of the work on tidying up financial accounts. The Executive Committee
has seen the proposal and it's being offered with their blessing. First the proposal, then
the explanation.

Proposal:
a) The board authorizes the person(s) holding the office(s) of Treasurer and/or Acting
Treasurer to have full access to the PayPal account and all of its features.

b) Pamela Donkin is no longer authorized for account access.

Explanation:

We're planning to set up Liz Buchanan, our current acting treasurer, for full access to the
PayPal account. And I've gathered from board meeting discussion that the board wants
to move toward a treasurer's taking a more direct hand in finance monitoring. But I
don't believe there is on record a direct statement of authorization for accessing
accounts. PayPal doesn't require this kind of official action by the board, but it's legally
prudent to have it on record.

In the initial account setup, | was officially authorized for full access (which includes
doing online transfers of funds from PayPal to our bank checking account and setting up
others for access). Pam was the back-up, with full access. Chris, the bookkeeper, was
authorized for only viewing and downloading the transaction history and monthly
statements. That stays as is. The generic "national conference chair" was authorized for
access like Chris's during the time of conference preparation, but only if the chair were
to be handling registration. That can stay in place, too, in case it's applicable in the
future. (Marie was taken off after the 2009 conference.)

I'm still working on updating the Wells Fargo bank account administration, and that will
involve a separate authorization when the details are all clear. (WF requires a board
resolution.)

Please indicate by Thursday, September 2, whether you are in consensus with the two-
point proposal above.

Caroline

By the deadline no one said they were out of consensus, so the proposal was adopted.

PROPOSAL TO HAVE CAROLINE PRESNELL DESIGNATED AS A CHECK SIGNER

----- Original Message -----

From: Liz Buchanan

To: bod

Sent: Monday, February 08, 2010 11:47 AM
Subject: [bod] Consensus check on check signing

Hi BOD members,

In order to improve our efficiency in writing and sending out CMN checks,
Exec has been talking with Caroline about having her designated as a
check-signer for CMN. Right now, when a check needs to go out, it must go to
Barbara Wright in New York for signing. This process is slow and cumbersome.

Once we have transitioned to a new National Coordinator, we will re-evaluate
the check writing and signing process. We need consensus from the whole BOD
to make this change.

Please let me know if you are in consensus before Monday, 2/15. I'll try to
answer any questions you may have.

Thanks,
Liz

Original Message -----

From: Purly Gates

To: bod

Sent: Monday, February 08, 2010 11:53 AM

Subject: [bod] Re: Consensus check on check signing

iam in consensus.
purly

Fro
To: bod

Sent: Monday, February 08, 2010 11:57 AM

Subject: [bod] Re: Consensus check on check signing

| am in consensus.

Carole

----- Original Message -----

From: Marci Bernstein

To: bod

Sent: Monday, February 08, 2010 12:08 PM

Subject: [bod] RE: Consensus check on check signing

I'm in consensus.
Marci

----- Original Message -----
From: Patricia Shih

To: bod

Sent: Monday, February 08, 2010 12:13 PM
Subject: [bod] Re: Consensus check on check signing

I have a question: doesn't the treasurer need to be the signer? I know we
are looking for a new one, but isn't that one of the treasurer's roles?

Or, are you asking that Caroline be the one to sign INSTEAD of the
treasurer? Please clarify. Thank you.

Best,

Patricia

ginal Message -----

From: AnnaStange.com

To: bod

Sent: Monday, February 08, 2010 12:29 PM

Subject: [bod] Re: Consensus check on check signing

Iam in consensus.
Anna

Original Message -----

From: Wiley Rankin

To: bod

Sent: Monday, February 08, 2010 1:00 PM

Subject: [bod] RE: Consensus check on check signing

Yes, I'm in consensus. Good idea.

nal Message -----

From: Caroline Presnell

To: bod

Sent: Monday, February 08, 2010 1:15 PM

Subject: [bod] Re: Consensus check on check signing

No, the treasurer doesn't have to be a signer, and anyone the board chooses can be.
There are two aspects: who is authorized by the board to sign checks and is on record
as such at the bank, and who is the default person to do the inking on a regular basis.

All or nearly all of our checks for years have been signed by Barbara. Pam is an official
signer, too, but | don't think has ever signed more than one or two. It was always the
intention that she would be a back-up, not the routine inker. She would like to be
removed when we have another signer in place. (That action would come at a future
board meeting or via e-communication once I'm in place at the bank.) For reasons Liz
explained, she's proposing that | be the default inker, which requires that | first be
established as a signer. When a new long-term treasurer is in place, that person may be
asked to be a signer and may or may not take on the ongoing signing. At that point, |
could be removed as signer, or could be kept as a back-up until my job exit. Locating
the routine signing with the national coordinator may prove to be so much more efficient
that the board would go on to name a new coordinator as signer. There's no need to

immediately remove Barbara as a signer until/unless the board chooses to do so. (We
don't want to be in the position of having just one.) She just wouldn't be the one with
the active default responsibility. Does that clarify?

Caroline

Original Message
From: ssalidor@aol.com

To: bod

Sent: Monday, February 08, 2010 2:23 PM

Subject: [bod] Re: Consensus check on check signing

in consensus!

Original Message -----

: Joanie Calem

To: bod

Sent: Monday, February 08, 2010 5:15 PM

Subject: [bod] Re: Consensus check on check signing

in consensus
Joanie Calem

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Monday, February 08, 2010 5:56 PM

Subject: [bod] Re: Consensus check on check signing

Thanks for the explanation. I am in consensus.
Best,

Patricia

----- Original Message -----

From: Liz Buchanan

To: bod

Sent: Wednesday, February 24, 2010 4:21 AM
Subject: [bod] Check signing

No one has stated that they're out of consensus with Caroline being a check
signer for CMN, so we are now officially making her a check signer.

Liz

4/21/10
PROPOSAL FOR RECIPROCAL ADS

Hi board members,

On the membership committee, we have been tossing around the idea of writing to other
organizations with similar values/purposes to ours, and offering an arrangement of reciprocal
ads. Purly has been amassing a list of suggested organizations, and we would like your
brainstorming efforts as well to get this project moving. For example, here in Columbus, | was
asked to organize the children’s music tent for the Central Ohio Folk festival. The Folk Society
has a fund-raising policy of asking for sponsors for various tents, which costs $150, which covers
the s=cost of creating a banner and bringing in a little extra capitol. | asked if we could waive
that fee, use an existing CMN banner, and advertise the festival for free on our web-site. The
Folk Society was all for that, so we are each getting free advertising in a place that we normally
wouldn't.

lam copying below the letter that we are currently bouncing around the membership
committee. We invite feedback on the letter, but also are asking for ideas of other organizations
that we can add to our list and send this off to. This could be for web-presence reciprocity, or an
example like the one that | gave above as well. Obviously, at the moment the letter is signed by
me but it could be from anyone of us, or for that matter from anyone in CMN who may have a
contact that they think would be useful to pursue, with board approval first.

Hi,

In this era of challenging finances for small, non-profit organizations, we have been
brainstorming about how to expand our outreach efforts, reach potential new members, and
advertise without spending money that we don’t have. In addition to this, we are always looking
for ways that we can collaborate with other like-minded music organizations, to support each
other and help each other cross-pollinate.

One of the ideas that we thought of was to offer reciprocal advertising to like-minded
organizations that we would like to help support. We have a web-site and an online members
publication, called Pass /t On!, and we could list your organization on both our web-site and in
our publication, in exchange for a short notice about Children’s Music Network being advertised
somewhere on your web-site and publication.

So, in case you do not know, The Children’s Music Network is an organization founded in the
1980s, by teachers, performers, songwriters, radio hosts, and parents who cared about the
quality and content of children's music. We were established as The Children's Music
Network (CMN)—a nonprofit association that now has members across the United States and
Canada. Our membership, diverse in age and ethnicity, includes music and classroom teachers,
full-time and part-time performers, songwriters, youth advocates, librarians, day care providers,
song leaders and choral directors, music therapists, educational consultants and trainers, radio
and TV program staff, therapists and social workers, clergy, medical care providers, families.

In our publication, Pass /t On!, which is distributed three times a year to our membership, we
have listed our principles as such: children’s music is a powerful means of encouraging
cooperation, celebrating diversity, enhancing self-esteem, teaching peace and promoting
nonviolence, growing environmental awareness and responsibility, and advocating for social
justice.

As we are a national organization, spread across this continent mainly, we have local chapters
that seek to support each other through local gatherings, where members meet and stay in
touch to share songs, skills, resources, and ideas about empowering ways adults and young
people can communicate through music. And we have fun in the process!

You can see more about us at our website: http://www.cmnonline.org

So, would reciprocal advertising be something that would be of interest to your organization?
We would see this as a way to alert our membership to your organization/publication, and to
alert your membership/readership to ours. Please let me know if you would be open to this idea!

Thanks so much,
Joanie Calem

Board President
The Children’s Music Network

Joanie Calem

REGISTER SECOND DOMAIN NAME

childrensmusicnetwork.org

MEETING AGENDA OF THE BOARD OF DIRECTORS
OF THE CHILDREN'S MUSIC NETWORK
Monday, November 9, 2009
8:00 PM eastern, 7:00 PM central, 5:00 PM Pacific

Call-in number 308/344-6400 Host code 323710# Participant code
323710*

Numbers in brackets indicate estimated time allotment

I. CALL TO ORDER (10) (Joanie)
A Roll call

B Meeting logistics

b1 Note taker(s)

b2 Task list compiler

b3 Timekeeper

Il. BOARD OPERATIONS (45)
A Confirm future meetings (Joanie) (5)
B Advisory board update (Liz) (5)
C Appoint Board member to write a board article for PIO! (5)
D Appoint members to fill the terms of Steven and Terri (10)
E Evaluate Scott Bierko’s proposal for a committee to review our mission
statement (10)
F Appoint a committee to plan the transition of the national coordinator
(Joanie, Liz and Purly) (10)
G Confirm chair of Magic Penny Committee
H Elect a secretary

III. Keynote evaluation beyond 2009 (30)
IV. FUND RAISING (20)

A Keys to Success report (Carole) (5)

B Fundraising concert report (15)
b1 Guidelines?

V. PASS It ON! update (Joanie) 10)

MEETING OF THE BOARD OF DIRECTORS
OF THE CHILDREN'S MUSIC NETWORK
Monday, November 11, 2009
Telephone conference call 8:00 PM eastern, 7:00 PM central, 5:00 PM Pacific

—AGENDA—
I. CALL TO ORDER
A. Roll call
B. Meeting logistics
b1. Note taker(s)
b2. Task list compiler
b3. Timekeeper

ll. BOARD OPERATIONS

A. Confirm future meetings

B. Advisory board update

C. Appoint Board member to write a board article for P/O!

D. Appoint members to fill the terms of Steven Zelin and Terri Roben

E. Evaluate Scott Bierko’s proposal for a committee to review our mission statement
F. Appoint a committee to plan the transition of the national coordinator

G. Confirm chair of Magic Penny Committee

H. Elect a secretary

lll. KEYNOTE EVALUATION BEYOND 2009

IV. FUND RAISING

A. Keys to Success report

B. Fundraising concert report
b1. Guidelines?

V. PASS It ON! UPDATE
—MINUTES—

Section 1: Decisions Made Between the October 8-9, 2009, and the November
9, 2009, Meetings

2011 National Conference Co-chair
Fran Friedman was approved (to serve with Sammie Haynes) by e-mail October 30,
2009.

Director Resignations
Terri Roben resigned effective as of the October board meeting. Steven Zelin tendered
his resignation from the board via e-mail October 24, 2009.

Weber Fund Raising Challenge Offer

Patricia Shih e-mailed the board on November 1, 2009, to suggest that the board accept
the fund raising challenge member Sol Weber had made informally to the member e-mail
discussion group and formally incorporate it into the Keys To Success drive in progress.
He offered to contribute $500 if the drive brought in $4,500 by December 26. The board
agreed to take this approach and to count toward the goal the amount already raised for

the KTS even though the official end date for this KTS round was July 1. On November 10
Frank Hernandez announced that the plan was adopted.

Recorded by Caroline Presnell

Section 2: November 9, 2009, Meeting

This section not yet written

[11/9/2009 Attachment #1]

PROPOSAL FOR NEW BOARD COMMITTEE TO DISCUSS WORDING OF THE
MISSION STATEMENT
submitted by Scott Bierko for the 11/9/09 Board Meeting

Step One: | assemble a list of 6-10 folks with the necessary hearts and minds to take on
this challenge. Prior to contacting them, however, I'll look to you for any
recommendations. If you have any suggestions now, please let me know.

Step Two: | contact the members and create a group of no less than 6 and no more
than 12 participants. | inform them of our goals, our schedule, my role, the process by
which decisions are made, etc.

Step Three: | will inform the group about the discussion that has taken place online and
send them all or part of it (including Judy Ginsburgh's suggestions). | will also send them
our current literature.

Step Four: | take an initial poll, asking them "Do you think that we should 1) keep the
existing descriptions as is: 2) revise them by adding a few words or phrases; or 3) rework
them from the ground up?" If they feel that it's numbers 2 or 3, | will ask them to be
specific as to what is offensive or unclear in the current descriptions.

Step Five: | report to you on the results of the poll. Assuming the results are #2 or #3,
we go to the next step.

Step Six: First, | will try and synthesize the main points of contention . Next, we will
divide up into 3 sub-groups that will each handle a part of the whole. Next, we'll pass our
work to the other groups for comments. Lastly, | will pick from among the group
members who | feel are the strongest writers to synthesize the whole.

Step Seven: We present you folks with our suggestion for comments and/or adoption
by the Board of Directors.

Ideally, I'd like to complete steps 1-5 before Thanksgiving. Steps 6 and 7, if necessary,
will likely take us into February, 2010, and be finished in time for consideration at the
late February Board meeting.

A few “editorial” notes have been inserted by Caroline Presnell in the
course of reading. They’re in red.

CMN - Monday, Nov. 9, 2009

Present: Caroline, Joanie, David, Anna, Liz, Wiley, Patricia, Carole,
Purly.

Board Operations

A. Winter meeting - March 6 and 7 is best for most people. Need to
go with that one. The times are 1EST - 6 EST. Joanie will get back to
people regarding June meeting.

B. Advisory Board - Liz reported on this. Sarah Pirtle’s proposal [CP:
What proposal? Reach Out to Children?] came to a few people on the
BOD - Carole will follow up with her. Joanie says we should go
through the list and decide who we ask to do what. BOD list needs
updated list of the Advisory Board. Patricia has this list and can send
it to BOD. Liz will check on this and get back to the BOD - this is a
TO DO. Anna is still contacting some people.

C. Board report for PIO! Deadline is Nov. 20. Liz will do if no one
else volunteers.

D. New BOD members - Scott Bierko and Susan Salidor will take over
for departing BOD members [CP note: who resigned]. [CP note: SB
to fill out Stephen Zelin’s term and SS to finish Terri Roben’s.] All are
in consensus on this. Should mention to them that they will need to
run for a regular term if they would like to continue next year.

E. [CP: Insert reference to Attachment #1] Scott Bierko’s proposal
for committee to review Mission Statement i.e. way CMN describes
itself on paper, web site, etc. This is an advisory committee to the
board which will give a recommendation to the board. The board can
then decide what action it may wish to take. David is concerned this
is likely to result in changes, which makes him uncomfortable. Feels
the process is aimed at making changes and not whether to make
changes. Part of it is getting a short statement that describes CMN
for grant-making purposes. Carole has opposite concern, that the
committee may resist making any changes. Wiley wants to be on the
committee. Joanie says that the list once it’s finalized will be sent to
the BOD, and Wiley could be on the committee if interested. Anna
says these committee people will be future leaders in CMN, and it’s
good to give members this responsibility. Carole thinks distance from

Board is good. People say care must be taken on the wording. Scott
will return to the BOD to get approval of wording.

F. Caroline transition - currently Joanie, Liz, Purly. We will talk about
finding someone from among those who hired Caroline. Joanie will do
this.

G. Magic Penny Committee - Frank has expressed interest in
continuing to be chair. Board is supposed to select this committee
every year and also selects the chair. Jenny was asked to be chair
with mistaken assumption that Frank had decided to step down.
Carole suggests that perhaps Frank should take a break given
demands on his personal life. Jenny is okay with letting Frank take it.
BOD confirms Frank as continuing chair.

H.Secretary. Caroline adds to job description that Secretary should
sign official papers on behalf of the board. Will see if Susan [CP:
Salidor] wants to do it. Joanie will ask her.

Keynote evaluation beyond 2009

Patricia - people who wrote to list serve liked having a keynote. A few
people wondered if the money could be spent for something else.

Anna says this shouldn’t be taken as an indication that everyone loves
the keynote.

Joanie says look at the questions that Liz posed.

Carole says you have to start decision process immediately after
conference to start finding someone for the keynote. It’s hard to
make this decision from year to year.

David: If there is a person who can do both, that’s nice. But it’s
something we shouldn’t necessarily do the same way every time.

Joanie: we generally know the MP recipient early, so then keynote can
be decided on that basis. Then question can be posed as to whether
person fills both sets of shoes. It’s hard to set in stone because we’re
talking about people.

Purly - it’s important to have a keynote slot. It gives credibility to our
conference for marketing purposes. Agrees with case by case basis.
Says she talked to 3-5 people who came to conference due to Billy
Jonas.

Carole - conference is jam packed. In years where the slots are
combined, I suggest that one time slot be used, in order to save time.

Patricia - Look at question of why have a keynote? It was an
experiment for three years. Past years when people addressed the
conference it wasn’t a formal keynote. The keynote is a draw, a way
to inspire membership, to legitimize the conference. Question is has it
fulfilled those functions? David and Joanie say yes. Topic of “future of
children’s music” needs to be clarified. Patricia says it’s just a
general description of the focus of the talk.

Wiley - likes having keynotes. Money is well-spent.

Anna - keynote should be about whatever it is that makes that person
a draw. They should talk about what they do that’s special that would
inspire the rest of us.

Joanie - will set a schedule for MP and if it’s determined that MP
person is not going to be keynote, then we proceed with finding a
keynote.

Board is in consensus that keynote is of value. Should we establish
that every year we have a keynote?

Carole: proposes that keynote is ongoing part of annual conference
which enables the keynote committee to work on it more than one
year at a time.

Joanie feels MP and keynote committees should be able to work in
tandem. Patricia feels keynote committee needs to know well in
advance who the Magic Penny winner is. Better communication
needs to happen.

Patricia - committee needs to have go-ahead that keynote is of value.
Keynote committee should be able to move forward in timely fashion.

Anna feels we need more information to evaluate the effectiveness of
the keynotes.

Patricia - from year to year, we have varying success with the
keynotes.

Proposal: keynote should be ongoing part of conference. Everyone is
in consensus with this.

Caroline: element of secrecy to Magic Penny work is important
because the person doesn’t know yet. We need to be very careful
about how that information is held.

Keys to Success - $1,523 for keys to success. $351 for Sol challenge.
Everyone’s getting the letter about Sol’s challenge. This will go
forward on web page.

This means that $351 is the current total for the Sol challenge.

Carole wonders about solvency of organization in terms of cashing
paychecks. We will need to have another phone meeting if there is a
pending crisis. Caroline should let BOD know the current status of
our cash holdings.

Asheville FR concert report - $394 was made on this event.

Fundraising committee should review the guidelines and make a
proposal to the board. This is a to-do for Patricia and Wiley.

PIO! - All BOD members need to write a welcome letter to Hassaun
[CP: Ali Jones-Bey, the new editor]. He needs to feel included as part
of the team.

We are hoping that PIO! can go out to members before Christmas.
Hassaun has no way of knowing how much editing is needed. He is
working on getting this to Jan by Dec. 4.

Carole wonders if PIO! should go out on January 1. Maybe this would
be a great way to wish the members a happy new year. Caroline says
she can’t do it that day. It was agreed this would be revisited with
Joanie, Hassaun, Caroline & Jan.

Fran Friedman approved by BOD as 2011 conference co-chair with
Sammie Haynes. Liz will tell Sammie & Fran.

Joanie asks Caroline to tweak the BOD list. She has updated the
ticket with the server for the BOD list. For now, everyone should add
David to BOD mailings.

Unfinished business - secretary. Joanie will ask Susan.
Other: Board member to write article for PIO!
When are we having spring meeting?

Nov. 9, 2009 BOARD MEETING TO DO LIST

b1: Liz send out meeting notes to BOD

I-B
I-B b2: Anna send out task list to BOD

ll-A: Joanie with Caroline come up with Spring meeting date.
?? Carole -follow up on Sarah P. proposal
ll-B: Patricia-Liz send out Advisory board list (people so far) to BOD
All BOD- identify skills/areas of expertise of people on Advisory board list and send
out to BOD list

Il-C: Joanie will send out note to BOD list to solicit board member to write board article
for PIO! If no one volunteers, Liz will write article again by default.

Il-E: Scott will send wording of mission advisory committee to board for approval; will
send list of members for board approval; will make regular progress reports to board.

ii-F: Caroline will send the list of persons involved in her search committee to Joanie.
Joanie will put the word out to those persons to solicit another national coordinator
transition committee member.

Il-H: Joanie will ask Susan to be the secretary.

IV-B: Patricia/Wiley fundraising report (sorry | missed exactly what-re: concert?)

V: All BOD: send Hassaun a welcome note via email. Joanie will send Hassaun's email
to the BOD list.

Vil: Caroline will continue to follow-up to correct BOD list & Reg Rep list problems. All
BOD--will cc: David2Kind@comcast.net on all BOD emails to make sure he gets them.

Anna Stange

Notes on CMN Bod Meeting January 18, 2009
Submitted by Liz Buchanan

The meeting was convened at 9:30 am ET.

Present - all from previous day except Purly and Terri. Purly arrived
around noon. Terri arrived during early afternoon.

Item IX B1 - Marie Hopper report on 2009 conference

Flyer/cover will not be ready until later in the month. Will go to exec
first for approval and then to website.

Workshops - send out call for workshops by mail only to those who
don’t get email. Want to get it out asap so that proposals come in
before March 15 deadline. BOD approves the form. Could put this in
email newsletter.

Need to know about accessibility issues from participants because
rooms will be reserved for them. $160 for 2 nights. No extra room
charge for children.

Marie suggests we can wait to set up the space when the BOD gets
there. We can’t do anything until we arrive. She is getting the specs
on the sound system and will communicate this with Wiley and Scott.
Mention of crafts, child care center.

Child fee is $14 per child for 3 hour session.

Craft fee is just for materials - very reasonable.

Leadership training - 3 hour session. $18 per person.

Max of 20 people - minimum of 12

3 weeks notice to book it - 80 per room or 40 per person - meals
question based on how many are participating

Frank suggests something for reps too.

Pam: figure out if CMN pays for it. Also consider not having the
Thursday meeting of the BOD at the conference.

BOD is considering doing the training.

Website is www.blueridgeassembly.org This should be in our
publicity materials.

No flexibility on when meals are served. We need to work our
schedule around the meal times. Main building where we are staying
has 50 rooms. Marie proposes extra early bird special - Caroline says
this is premature to discuss price - deal with it in committee.

Rough idea of cost - airfare from major cities to Asheville $250-$300
r/t

Cost for meeting room of the board - no charge for group to use a
room.

Monty suggests workshop called CMN 101 - how we're organized.

Monty feels there should be a permanent conference committee which
would help things run more smoothly.

Pam: Board is the conference committee. The Board plans the
conference. But we are trying to change it so the BOD isn’t the
conference committee.

Discussion of communications and roles in planning the conference.

Frank will email Marie the Magic Penny report.

Keynote discussion

Marie will be added to email list for this group.

Billy Jonas will be doing his presentation at 2 pm on Saturday and will
have one meal. His honorarium is $750. 45 minute presentation
which will include singing.

Magic Penny presentation needs to be scheduled.

Carole: Two of most influential people at our conference!!!! We need
to promote it like crazy.

Pam needs blurb about Billy Jonas. This needs to go out to
membership.

Liz offers to do the blurb.

Wiley: Timing of annual meeting is important - attendance was poor
last time.

Marie will present 3-4 scheduling options. Once keynote and magic
penny are scheduled in, she can send the options.

Joanie wants info available in PDF form on the speakers. Liz will do.
Monty - viral website thing. Will talk to Liz & Jack.

Caroline - Is this distribution piece to all members? What kinds of
pieces are there?

Patricia - also include in PDF Anna Stange’s walk.
Pam says the place should be highlighted too.

Carole: Keynote and Magic Penny are sponsored. Anna is endorsed
and there is a distinction here.

Patricia: Disagrees - PDF goes out to public. So we need more
publicity out beyond just our membership.

Carole: Keep difference between endorsement and sponsorship.
Don’t hold up the creation of the flyer. Wait to talk to Anna.

Joanie - separate PDF about Anna. Patricia agrees.

Pam: BOD needs to approve what goes out to the public, and Marie
needs to see it.

Treasurer discussion - who should be elected treasurer for this
year?

Trying to figure out if Steven will be involved. (Steven is not present
at this meeting.)

Wiley: Job description needs to be done - this is what Steven asked for
in September.

Caroline: Bylaws are pretty vague on this. Not everyone who
occupies the slot has the same skills. The job description shouldn’t be
one size fits all. Tasks need to be outlined that might fall under that

job and then it should be decided which of those would be done by the
individual who actually takes on the job.

BOD is in consensus on electing Barbara Wright treasurer for one
more year, given that Steven is not at this meeting and didn’t express
an opinion immediately before the meeting regarding his present
disposition relative to the treasurer’s job.

Carole: Job description - we as a BOD need to create it. The person
who’s thinking of taking the job shouldn’t create it.

Pam - no one is willing to do the job description. So far there isn’t
any action on this even though several alternatives have been
suggested.

Caroline can confer with Barbara and make a checklist of tasks.
Caroline says she will work this out. This was put on to do list.

Magic Penny Award - new iconic award

Patricia: Have twofold award with particular award that’s an icon and
then having some sort of sculpture or gift that’s given to the recipient.

Monty - think about news value of this and how it looks in photo
image that would go to the media. From POV of press, what would
make it more newsworthy and recognizable.

Should be an icon that goes with it.

Debate on design & function....

(Terri resumes taking notes.)

Purly will be on publicity committee

We need to have corporate sponsors!! CD Baby, etc.

Frank willing to be resource on grants.

Online registration - has to be available ASAP. People want this to
happen - make it happen!

CMN MEETING NOTES
January 1987
Hartford, Conn.

E-mail > CP from Sarah Pirtle 3/9/01 << That January meeting in 1987
was when we invented the name. [*] Then when | took on the job of
launching the organization, that winter and spring | began doing
different things with the name -- letterhead, PIO!.>>

5/01: Sarah said that the 1/87 meeting was at Hartford, Conn.

A group meeting at PMN since around 1982 formed The Children’s
Music Network. (Pass /t On! #1 Sep. '87 & other sources)

PIO! #1, p. 1, says, after announcing a “meeting of the Children’s
Music Network”: “Sarah thanks Ruth Pelham, Bob Reid, Lydia Adams
Davis, Bob Blue, Sarah Daykin, Phil Hoose, Marsha Lee Cutting, and
David Roth who helped get the network going.” Assume she was
referring to CMN?

* But we have documentation of the use of the name for an event
organized in Albany, N.Y., in 1982.

Notes by Caroline Presnell 5/6/02

CMN MEETING NOTES
January, 1988 (at PMN; PMN 20-23)
Washington, D.C.

(Per PIO! #1 p. 1; city tentative)

Notes by Caroline Presnell 5/6/02

CMN MEETING NOTES
January, 1989
Philadelphia, Penn.
(at PMN)

1. Planned gathering for 1:00-5:00 June 2, 1989, in Pine Bush, N.Y., at
PMN.
. Discussed future weekend-long gathering.
. Needs:
¢ More member submissions for PIO!
e Fund raising help
¢ Keep PIO! editor job manageable

WN

(Reported by Ruth Pelham, meeting convenr, in PIO! #4 p. 6)

4. Interim Advisory Board named—Ruth Pelham, Sandy Johnson, Phil
Hoose (PIO! #4, p. 6)

Notes by Caroline Presnell 5/6/02

CMN MEETING NOTES
January 19 or 20, 1990
Pittsburgh, Penn.
(at PMN)

¢ Decided to continue CMN/PMN gathering overlap, having a CMN
business meeting each time.

e Will also encourage separate CMN meetings, regional and
eventually national. Invited a region to host the first national in
winter 1991.

e Planning a daylong gathering June 1, 1990, at University Settlement
Camp, Beacon, N.Y., at PMN.

(PIO! #6 spg 90 pp.10, 22; PIO! #7, win 91, p. 2)

Notes by Caroline Presnell 5/6/02

CMN MEETING NOTES
Wayland, Mass.
January 25, 1991
(PMN weekend)

e Steering Committee met with attorneys. Applied for incorporation.
e Have received grant from Satter Trust to publish next members
directory.

(PIO! #8 spg 1991 p.2)

Notes by Caroline Presnell 5/6/02

CMN BOARD MEETING NOTES
Wayland, Mass.
January 15-17, 1993

Fifteen members present. Conference call with 6 non-attendees. Ryan
Pirtle-McVeigh (age 8) elected to the board. Decision not to get
involved with business projects. (See Bob Blue’s summary of the
thinking in P/O! #13, p.14.)

Notes by Caroline Presnell 5/12/02. Source: P/O! #13 p.12, PIO! #14
p.2

TIME / TASK ANALYSIS SUMMARY FOR 1995
Caroline Presnell, CMN Office Manager
Period covered: March 1-December 31 (= c. 44 weeks)

TASK CATEGORY HRS.
SPENT
Membership maintenance & inquiries (Includes 344.8

processing membership applications, data entry, preparing (58%)
membership packets & requested materials, response
letters, filing, expiration notices, processing national
gathering applications)

Studying & learning (CMN materials & computer 14.9
software) (3%)

Administration (Writing up policies & procedures; record- | 180.1
keeping; preparing reports; setting up procedures & (30%)
computer files; donor letters & records; most telephoning;
work on Pass It On! & other special projects)

Office maintenance (Organizing files; buying, ordering, 38.9
receiving supplies; delivering mail to P.O. & checking box; (6%)
copying)

Servicing regions (Communication with regional reps.; | 17.2
preparing mailing labels & other requested materials. Not (3%)
included in categories above.)

Total 595.9
Av. p. wk. 13.5 *
Hours above spent on special projects:
1995 National Gathering 117.0 (Includes followup except for
PIO! 42.5 donor letters)
The promotional materials 1.4
The all-member mailing 13.5:
Database cleanup 6.9
Total 181.3 (30%)

* Routine tasks averaged 9.4 hours per week.


REPORT TO CMN BOARD MEETING 1/14/96
CAROLINE PRESNELL, OFFICE MANAGER

GREETINGS

Hi, everyone. Sorry | can’t be with you. It was such fun getting acquainted in
October that | look forward to another face-to-face. Thank you for the Christmas present.
What a fine surprise that was! The candles are beautiful, and the dancing-person holder
will always remind me of my waltz with Joanne Tuller. The appreciation | receive from
the board and members is certainly one of the perks of this job. | hope you have a
pleasant and productive day.

AREA CODE CHANGE

I’m spreading the word in every way that comes to mind: On January 20, the area
code for the national office telephone will change to 847. Also affected is Kristin Lems,
the co-representative for the Midwest Region.

MEMBERSHIP POLICY

1] The revised membership form developed as part of the new promotional
materials (See enclosed sample) should go a long way toward clearing up
misunderstandings about membership categories, of which there have been plenty.

2] In consultation with Joanne Olshansky Hammil, we have recently changed the
policy on renewal dates. The going practice since the changeover to a rolling
membership year had been to enter the expiration date as the anniversary of the
payment check. But what happened frequently was that people who delayed renewing,
sometimes for several months, were rewarded by getting extra time on their
membership. Here’s how we’re doing it now:

a] If the gap is six months or less, we assume they meant to renew, so count the
membership year from the previous expiration date and send any P/O!s, etc.they
missed.

b] If the gap is more than six months, we enter the new expiration per the check
date, but don’t send missed materials. With their confirmation, they get a note
that says there was a gap of x, you have renewed as of (date), you have missed x
issues of P/O! which you may obtain for $tba per copy.

MEMBERSHIP NUMBERS

As of 1/9/96, we have 324 paid up members, an apparent loss of 32 since
October (356). However, the November second notices didn’t go out until the middle of
December, and the December second notices just went out—both approximately on
schedule. If we count those with expirations after 10/31/95, there are 353. We have
had 25 new members since October 1, 1995. (See also the enclosed chart of
expiration notice numbers.)

By category, the 353 are: Individual/family 292
Business 47
Institutions 8
Corporations 6

PROPOSAL FOR CHANGES IN NATIONAL GATHERING SALES TABLE
STAFFING
From Susan Hopkins
For Board Meeting January 1997

Continue the policy of having volunteers from among the sellers staff the sales tables.
But, instead of a single person directly overseeing the volunteers, recruit in advance
three people to be in charge (see alternatives below). Train these three before the
gathering opening. The main person in charge of sales will then not work at the tables,
but will be available to the supervisors for problem solving.

Alternative 1: Assign one supervisor to each day.
Possible drawback: Little continuity.

Alternative 2: Assign one supervisor to be the check-in person throughout, one to be the
check-out person throughout, and the third to monitor volunteers at tables throughout.
Possible drawback: People arrive and leave sporadically. How do they locate the
individual for check-out/in between designated times?

Need for change:

¢ One person supervising all three days burns out.

¢ One person can’t be everywhere and seller volunteers have insufficient training &
continuity, so the process gets messy—especially not good when dealing with money.

e The sole supervisor has to miss most of the board meeting.

Other issues:
e Who recruits the supervisors?
¢ Should some or all three of these positions be linked to (partial or full) scholarships?

Related issue:

Last year a couple of people wanted their own sales table outside the system, one with
their own sales staff, and not paying the $5 deposit. With one exception due to special
circumstances, it was not permitted. Should it be? If so, under what rules?

NATIONAL GATHERING SALES TABLE PROCEDURE CHANGES RELATED TO
PROPOSED CHANGES IN SALES SYSTEM

chee IN items for sale
. List all items (except for trade) on envelope
e If one is selling materials on behalf of a friend, the friend’s name and the items for
sales go on a separate envelope to be alphabetized with all other sellers’. Make a
note who is responsible.
3. Pay $5 to bank.

¢ Check all envelopes and materials for consistency in numbers and labeling for easy
locating.

e Put out on the table only five of any item at a time.

¢ Keep an alphabetized list of everyone signed in and their labeling, to aid locating.

CHECK OUT

1. Set up check-out area away from sales tables to avoid the confusion of last-minute
buying.

For everyone who paid $5, get the name & signature of person signing out. Note any
discrepancies

2.

FOR CMN BOARD 1/97 MEMBERSHIP

1/95 373
6/95 356
1/96 353
5/1/96 385
8/1/96 415
1/1/97 448 (Exp.>12/31/96) (Exp. > 11/30/96 = 461)
Total New 1996
Library/school 15 CAN 11 5
Family/ind. 331 ML 16 2
Business 47 NC 129 75
Corporate 5 SC 65 16
SE 23 5
MW 44 18
NE 102 31
NYM 58 15
New 1993 138 Didn't renew 1993 162
New 1994 99 Didn't renew 1994 163
New 1995 93 Didn't renew 1995 90
New 1996 167 Didn’t renew 1996 108 (64 new 8/15/96-

11/6/96)


BOARD 1/97

REPONSIBILITIES

WHO

WHAT

NOTES

Suni

Help translate forms, flyer, 1
article per PIO!

Will coord w/J-L O

José-Luis

Distribute Span-lang materials
at performances

Help think of questions to ask
potential gath corp sponsors

Katherine

Write PSAs, press releases

Will fall into place
around gath

Ask Sue Ribaudo to work with
on gath. corporate sponsorship
guidelines & selection

Lisa A.

Help oversee regions

Packets for startup regions
(pull-out from guidelines book?)

Work w/BW

Work w/BW, Lisa G, CP on
regional guidelines revision

Call D. Orleans to check in.

BW ask LA

Work w/Barbara, Lisa A to plan
1-hr conf call w/reg reps in April.
(To be paid for by national)

Include 1-2 bd mem--
Ruth & JH could be
part & would facilitate
if BW wants

Lisa G.

Work w/BW, Lisa A, CP on
regional guidelines revision

Talk w/Katherine D re being on
exec committee (to replace BB)

(Implied) Talk w/Sarah A abt
child care work at gath

Work on MENC

Call Bonnie M & Greta P re Allan
Hirsch

Work w/KD & SR re gath. corp.
sponsors; be a sounding board

Talk w/talk w/Susan H abt policy
of no separate sales tables &
then explain it to KD

Tell KD abt policy &
abt marking table
spaces

Ruth

Talk w/KD re overall picture re
gath. corp. sponsorship

W/Phil, talk w/KD about press
conf & panel

Focus? Who/how
organ-ized?
Participants? Fri or
Mon?

Call J-L re questions for potential
corp sponsors

Letter to bd mem re logo
project

If no objection, launch
project; maybe letter
in May gath mailing

PIO! letter to editor re logo

After new regional guidlines


ready & Dave K has chance to
read, go over w/him

Daphne

Work w/Sally to investigate
what it would mean to have ads
in PIO! & bring to Jun or Oct bd
mtg

Check that Sue R sent KD “the
gath book”

Sally

Work w/Daphne to investigate
what it would mean to have ads
in PIO! & bring to Jun or Oct bd
mtg

Work w/PJ to develop PSAs by e-
mail

Pass them by exec
comm

Work on distribution of PSAs

Get copy of web site; distribute
to all board & invite comments

SR & exec comm
decide if OK

Call Phil, Suni, Daphne, Lisa (G?)
& letter to rest of bd re choice
of Jun bd mtg day/time/place

Coordinate child care for gath

Phil

W/Ruth, talk w/KD about press
conf & panel

Continue work on grants

PJ (not
present)

W/Sally, work on PSAs to be
appr by board

JT

Until Jun bd mtg:

¢ Keep eye on finances
¢ Do financial analysis
e Do taxes

W/CP, give exec comm info re
our roles by 3/31 or ASAP

Need to digest before
Jun bd mtg to assess
possible transition &
make
recommendations

By 3/31 or ASAP write up each
piece of job/ea. task re steps,
time, etc.

Keep record of time spent on bd
followup

To prep for Jun bd mtg, think
abt JT & CP authority as paid
staff

Look into legal stuff re child
care at gath

Finalize Jun mtg place/times

Who?

Propose a caucus of CMN &
CEASE ppl to do songs at
NYAEYC

Who?

Tell Bob & Nina that NYAEYC 1st
wkend in May conflicts w/CMN


NE gath

Barbara

Work w/Lisa G, Lisa A. & CP on
regional guidelines revision

Work w/Lisa A, Lisa G, CP on
regional guidelines revision.
Ask feedback from reg reps on
current version

Communicate w/board re newly
active regions for help
brainstorming re what/who

Ask Lisa A to call D. Orleans to
check in

Brainstorm w/Lisa A re
emerging regions

Call Marcia Berman to see if she
will be reference/resource
person re guidelines for
emerging region leaders

Work w/Sandy B, Lisa A to plan
1-hr conf call w/reg reps in April.
(To be paid for by national)

Include 1-2 bd memb--
Ruth & JH could be
part & would facilitate
if BW wants

Caroline

Add note to gath packet sales
sheet re policy on no separate
sales tables

Add note on gath reg re child
care

(Implied) Tell KD abt child care
& scholarship stuff for gath

(Implied) Tell make sure KD
knows sales tables handled by
natl person

Send new mem form & master
of FP Itr > bd mems & reps

Note to use as
masters for outreach--
concerned abt recopy
quality

Call Bonnie M & Greta P to see if
need anything

Sandy Byer
(Not present)

Work w/Barbara, Lisa A to plan
1-hr conf call w/reg reps in April.
(To be paid for by national)

Include 1-2 bd mem--
Ruth & JH could be
part & would facilitate
if BW wants

Re Possible Coporate Sponsors for Gath

gave e.c. power to decide.)

Have guidelines in place before approaching potentials.
Send guidelines to all board mem.
Use 3 KD has proposed as test cases & write guidelines as go along.
Gathering subcommittee pre-approves & sends to exec commitee for final approval (Bd


COMMITTEES / TASKS

PP = Point Person

COMMITTEE

TASK

WHO

NOTES

Finance

Analyze Marcia’s reports &
summarize for board

Assess financial position &
needs

Budget

Oversee expenditures
betw/bd mtgs [= semi-audit]

Taxes

Fund Raising

(On) Ruth, Phil,
Barbara

ID goals & projects

Write grant proposals for
projects

Raise the $$ (Define ways)

Promotional products, if any
(e.g. T-shirts, cups, picks)

Membership
/ Outreach

(Poss PP)
Bonnie M
(On) Barbara

Outreach

Ways to diversify
membership (inc. racially)

Electronic outreach

Retrieve lapsed members

Rates, categories, Can. $

Set mem goals, inc. corp,
fdn, inst, etc (lune 96 = 100
new in yr.)

Act to achieve mem goals

Regional
Support

(On) Barbara

Clarify guidelines; what
happens if don’t meet

Policy for emerging regions

Relation of regions to
national--How much
autonomy do reg have?

* e.g. Bad newsletters.
How to oversee?

* e.g. Hook up a trusted
person in the region
with rep

° eg. If becomes
intractable, regions &
committee wrestle


w/decisions of board
e Make guidelines for
regional newsletters--
How to handle
transgressions?

Revise guidelines book

e Include concise [&
precise?] guidelines
for newsletter

e Give examples of good
CMN regional
newsletters

Outreach w/in regions

Media (Poss PP) PJ

(Poss PP)
Sandy B.

PSAs Sally

Article to journals, trade

papers

Brainstorm ways to get us Daphne

into pulic eye Sally help

PIO! ads: investigate & rept

to board

¢ Find out other
publications’ rates

e How to screen
unwanted?


REPORT: CMN BOARD MEETING JAN. 18-19, 1998
Caroline Presnell, CMN Office Management Consultant

Rev. 1/5/98

OFFICE UPDATE

New equipment and software have been purchased and installed as
authorized by the board at a total cost of $1051. The CMN telephone line will
now also accept faxes 24 hours a day.

TIME / TASK ANALYSIS
Summary, Jan.-Dec. 1997

OFFICE MANAGEMENT & ADMINISTRATIVE WORK

TASK CATEGORY % = % of total hrs. HRS.
SPENT
Membership maintenance & inquiries (Includes 295.8

processing membership applications, data entry, preparing (26.6%)
membership packets & requested materials, response
letters, expiration notices.)

Administration (Writing up policies & procedures; record- | 157.9

keeping; preparing reports; setting up procedures & (14.2%)
computer files; donor letters & records; telephoning.)

Office maintenance (Organizing files; filing; buying, 90.6
ordering, receiving supplies; delivering mail to P.O. & (8%)

checking box; copying)

Servicing regions (Communication with regional reps.; | 44.3
preparing mailing labels & other requested materials. Not (4%)
included in categories above.)

Total Ofc. Mgt. & Admin. Work 588.6

(52.8%)
OTHER PROJECTS
PROJECT % = % of total hrs. HRS.
SPENT
97 National Gathering * 182.8
(16.4%)
Pass It On! Includes production, editing, & 115.6
mailing (10.4%)
Board Matters /ncludes meeting prep. & followup; 88.6
task/project coordination; (8%)
participation in mtg
Outreach (27.4 = Hand To Hand) 51.2
(4.6%)
Fund Raising Letter(s) & Followup = (1.8 = 1996 Itr.; 34.8
33.0 = 1997 ltr.) (3%)
New Bulk Mail System 9.9
(.9%)
1996-97 Mem Directory # 21.9
(2%)
1998 Mem Directory Supplement § 20.7
(1.9%)

Total Special Projects 525.5


[(47.2%) |

Total Hours for 1997: 1114.1 (Av.
21.4/week)

* There will be an additional 3 hrs. (est.) in 1998 for records cleanup, filing, etc.

# Plus 137.8 hrs. 1996 = 159.7

§ Equals total hours in direct production. (Ready to be mailed in Jan 1998) Some
additional time hidden in “Membership” category per system used for directory.

COMPARISON OF C.P. HOURS

Year Mgt./Admin. Spec. Proj. Total

1995 (11 mo.) | 414.6 (70%) 181.3 (30%) 595.9

1996 611.1 (57.6%) | 449.7 (42.4%) | 1060.8

1997 588.6 (52.8%) [535.5 (47.2%) |1114.1

MEMBERSHIP 1997 FUND RAISING LETTER
RESPONSE

Current as of 11/1/97:
Number of responses by mail: 24

Curr. New '97 Number of donors at gathering: 49 more
CAN 16 4 Offered to write for P/O!: 1
ML 23 8
MW 65 28 Hand to Hand packets requested: 58
NE 118 32
NYM 62 15 Donations for quilt $1119.00
NC 103 26 Direct cash donations 310.00
SE 38 21 $1429.00
sc 71 19
Unassigned_1 _ Matching grants $1500.00

497 153 Still to be matched $71.00
Non-renewers Jan.-Oct. 1997 150 Costs: Mailing $626.33

Quilt materials 100.00?

(1996: 23 responses; raised $1620 -
$320 cost = $1300 net + matching
grants $1500)

FYI: Barbara Wright’s brother sent us a donation of $1000.00

BOARD MEMBERS E-MAIL ? = If they have it, they haven’t told me

Atkinson ?

Blue bblue@k12.oit.umass.edu
Dines kdines@nash.mindspring
Garrison LgAARI4632@aolcom
Hammil jhammil@aol.com

Hopkins SDHpeace@aol.com
Lockhart bonnieL@ousd.k12.ca.us
Orozco Jorozco651@aol.com

Paz
Pelham
Petri
Pirtle
Rogers
Wright

?
?
daphne205@aol.com
?

salrog@neca.com
?

From Caroline Presnell

For Board Meeting 1/99

COMPARISON OF CAROLINE’S HOURS

Year Mgt./Admin. Spec. Proj. Total
1995 (11 mo.) | 414.6 (70%) 181.3 (30%) 595.9

(Av.11.5 wk)
1996 611.1 (57.6%) | 449.7 (42.4%) | 1060.8

(Av. 20.4 wk)
1997 588.6 (52.8%) |535.5 (47.2%) |1114.1

(Av. 21.4 wk)
1998 678.7 (50.5%) 665.7 (49.5%) | 1344.4

(Av. 25.9 wk)

(1) Large special projects 1998: Regional Guidebook + E.D. search,hire = 115.9 hours
1344.4 - 115.9 = 1228.5 (Av 23.6 wk)

Growth Fund hours (prep lists, letters, labels, records) hidden in Adm & E.D.

(2A) Factors that could effect (lower) hours in 1999:

(2B) Factors that could balance above:

e Integration of E.D. into organization flow

e Unforseen

Total

MEMBERSHIP as of 1/1/99

New 1998 119

466

Computer upgrade (Feb.?) will include a change to a Windows-based database
Currently learning a new software that could help with record-keeping (but not major)
Will continue looking for a suitable assistant for routine tasks, paid or volunteer

Will discuss with National Gathering organizers how we can work together to reduce
my time spent on the Gathering


The Children’s Music Network
Statement of Financial Position
December 31, 2007

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 18,240.96
Wells Fargo Money Market 14,437.07
Total Checking/Savings 32,678.03

Other Current Assets
Stock Account-Wachovia 19,846.47

Transfer Account 500.00

Undeposited funds -35.00

Total Other Current Assets 20,311.47

Total Current Assets 52,989.50

TOTAL ASSETS 52,989.50
LIABILITIES & EQUITY

Equity

Net Worth-Retained Earnings 68,139.56

Opening Bal Equity 284.80

Net Income -15,434.86

Total Equity 52,989.50

TOTAL LIABILITIES & EQUITY 52,989.50

CMN 2008 BUDGET
as approved at the January 2008 board meeting and amended after the meeting

INCOME
Fundraising (Internal solicited) 10,159
Dividends 350
Donation Income (Sol. & 4,000
unsolicit.)
Grants (External) 0
Interest 550
Logo Merch Sales 0
Membership Income 18,700
Misc Income 50
Nat Conf 08 Income 47,095
Other Income 3,695
PIO!/Directory Sales, Ads 300
PIO! CDs Sales 0
Region Activities 1,000
Teacher Institute 0)
Unrealized Gains/Losses 0
Total Income 85,899
EXPENSES
Bank Service Charges 1,000
Board Expenses 3,000
Bookkeeping Services 1,800
Directory Printouts 49
Fundraising Expenses 750
Grants 0
Graphic Design Misc 40
Insurance 1,535
Logo Merchandise 60
Magic Penny 08 1,000
Magic Penny 09 32
Misc. Expenses 50
National Conference 07 16
National Conference 08 40,227
National Conference 09 180
National Conference 10 36
National Conference 11 36
Office Moving Expense 0
Office Space 2,400
Office Supplies 300
Online Services 4,905
Outreach/Marketing 150
PIO! Production & Distribution 5,810
PIO! Editor 3,000
Postage 1,200
Printing/Copying 30
Professional Services - CP 15,000

Region Activities Expense 1,150

Stock Account 10

Storage 1,015
Teacher Institute Expense 18
Telephone/Internet 1,000
Temp Staff 100
Total Expenses 85,899

INCOME OVER EXPENSES ()

THE CHILDREN'S MUSIC NETWORK
BOARD MINUTES February 6, 2000

Present: (Board members) Bonnie Lockhart, Joanne Hammil, Jenny Heitler-Klevans,
Ruth Pelham, Barbara Tilsen, Barbara Wright, Scott Bierko, Susan Hopkins; (National
Coordinator) Caroline Presnell

SECTION ONE: ORGANIZATIONAL MAINTENANCE
|. Membership Report: Caroline (see attachment)

ll. Financial Report: Bonnie

In 1999 our expenses were about $11,000 more than income. Some unusual items
were $11,000 for the search, salary, and expenses for the executive director and a
pay raise to Caroline. Marcia Curran, the bookkeeper, does not analyze the financial
reports and doesn’t want to. Caroline is currently taking classes on financial
reporting for nonprofits, and will help Marcia reformat the information to make it
more useful.

Issues:

1) Need someone to keep tabs on finances -- analyze reports to present at Board
Mtgs.

2) We need to have an active treasurer.

3) Each board member needs to read the report and try to understand it. Who
spends the money? There are precedent budgets for spending on PIO!, National
Gathering, and Caroline's professional services. If something is beyond normal it
needs to go by Exec. Committee. Current Policy: president can authorize up to
$500. The bylaws specify who can write checks. Any regional expense has to go
through the Regional Rep. and the rep. communicates with the bookkeeper.

Susan H. made the following proposal:

a) Caroline works with Marcia to rework format of financial report. Report is
currently sent to Caroline, who will send copies to board two weeks ahead of
meetings (if possible).

b) Consider setting up a finance committee headed by treasurer
c) Work on removing some responsibilities from Caroline.

Barb T. would be willing to look at finances and do some analysis, organize
information, but does not want to be on finance committee. Ruth: Propose that
Barb T. and Caroline analyze financial report for June board meeting. Ruth will talk
with Caroline about siphoning off some work that she does to volunteers. Scott will
consider taking some of this analysis on in the future.

Board Minutes 2/6/00_p.2

Ill. Communications

Email snafus -- let’s be careful about copying someone else’s words without their
permission and making sure that all and only those who should be included are.
Joanne and Susan H. will write up guidelines/protocol for email.

IV. Election of Officers

President: Bonnie Lockhart was reelected.

Exec Committee: Bonnie L., Joanne H., and Ruth P. agreed to continue for another
term.

Clerk: Michael Miller reelected. (He is the lawyer who helped us incorporate CMN --
pro-bono.)

Treasurer: Joanne approved for another term, until next year when Barbara W.
agreed to take over.

V. New Region/Reps

Pacific Northwest approved as a new region by board, effective as of October 16,
1999. Denise Friedl Johnson, Greta Pedersen, and Bonnie Messinger were elected
regional co-representatives at the regional formation meetings September 18, 1999.

VI. Election of Board Members

The terms of board members Bonnie Lockhart, Barbara Wright, Suni Paz,
SallyRogers, and José-Luis Orozco expired in November 1999. Since board elections
were overlooked on the agenda of the October 1999 meeting, an e-mail vote was
taken the week of Nov. 18, 1999. Barbara Wright noted that she had not been
included in the voting process. José-Luis did not wish to continue. The other four
were reelected for a three-year term, retroactively effective Oct. 16, 1999.

Vil. New Board Member(s

Tom Pease nominated to board and approved. In addition to many other positive
qualities recommending him, Tom has been an active member, attends gathering,
embodies values, gives support to board members, willing to do work. His term will
expire Nov. 1, 2002. Barbara T. will call and orient Tom to the board. Do we want
additional board members? Put on June agenda. Look at expiration dates and
figure out when we should add new people.

SECTION II: NATIONAL GATHERING

|. Progress Report: Barbara Wright

¢ Barbara, as gathering chair, is sending letter to driveable regions (NY Metro,
Midlantic, New England) to ask for help with the gathering. Ruth Pelham agreed

to chair committee of opening and closing of gathering. Barb W. is part of every
committee, chair of none.

Board Minutes 2/6/00_p.3

e Site: Scott B. and Barb W. visited the camp, took pictures, and, with the
agreement of the Executive Committee, decided that Kutz camp was big enough.
They found that there was about 85% accessibility and a few limitations. There
will be a room for sales area adjacent to dining room. Susan H. loved the
Nashville set-up because it was big enough for sales, child activities, quilting etc.
Likes concept of intergenerational activity. Maybe Daphne could help set up the
room so that it can be a sales area/family room. Propose to contact Daphne.
Paid deposit. Much appreciation given for all the work done. Transportation:
Barbara W. will call Nancy Silber about this.

e Publicity: Barbara T. got info into the spring P/O!, helped design the letter to
local regions. Get another letter out to allies in NY area.

¢ Keynote: still looking for possibilities -- ideas are Bernice Reagan, Tish Hinijosa,
Anne Barlin; Marcia Berman is working on this. Suggestion to look for grant to
help pay a fee for the keynote. Another possibility is to have a panel of people in
one of the keynote spots -- this is an idea people want to discuss and evaluate.

¢ Outreach: Barbara W. has made connection with day care workers in the Bronx
who are interested in becoming involved; other contacts being made.

e Mud Pie Productions: Their role in gathering will be evaluated in light of the
policy that was recently adopted about vendors in the gathering. Barbara W.,
Susan and Caroline will review this and make a proposal for June about their role
there.

e Excursions: Nancy Hershatter is working on this.

¢ Scholarships: Barbara W. asked for the $1000 that CMN has put into the
scholarship fund in past years to be available again this year. The group
discussed how to organize cash flow so that each year's scholarship selection
committee knows in the beginning how much they have to award rather than the
uncertainty of awarding gift money as it comes in with registrations.

Bonnie proposed that donations coming in to the gathering scholarship fund this
year be held to form the base of the 2001 fund. She proposed that the board
allocate $500 from the general fund for scholarships, which, with the $350
remaining from last year, will make $850 available for outreach for the 2000
gathering. Barbara Wright requested that the board set-aside be increased to
$1000. Discussion centered around the need for followup with scholarship
recipients to build relationships and to build the organization. The feeling was that
this resource has not always been used fully in the past. Bonnie further suggested
that we explore ways to build up the current scholarship fund for this year. The
available amount could be used in grant writing as an organizational match for
funds sought. Bonnie's proposals were adopted.

The question of possibly raising the set-aside was tabled until June.

Board Minutes 2/6/00_p.4

e Budget: Barbara W. proposes to set rate at $15 above costs for children’s
registration, and add on $55 per adult to help balance out children’s costs and
spread them over the registrants as a whole. This is different from the practice
of the last few years. She's also developing a specific budget for the gathering
as a whole.

¢ Grants: discussion of how to explore grants to help bring in revenue to CMN
through the gathering. Discussed the Shefa Fund: possible to approach for
scholarships or to help fund a specific part of the gathering, e.g., Friday night
dance. This will continue to be explored and discussed.

e Fundraising: discussed keeping the Give-a-Gift Campaign as ongoing part of the
gathering. At the gathering itself, need to have people figure out how
fundraising happens.

¢ Gathering How-to-Book: now a collection of stuff from past gatherings; has some
policy things in it. Caroline has taken the most pertinent parts of that and sent
to Barbara W., who is going to work with this to develop it into a more organized
manual to give to the future gathering coordinators.

Other Concerns:

Broad objectives for gathering: convey our values, make money, raise visibility,
increase membership, foster personal relationships, build coalitions and seek
collaborations.

Decision to use the vision technique we learned during the previous two days'

retreat to brainstorm how to meet these objectives. The outcome was setting three
objectives: (1) Make money, (2) promote values, (3) gain more members

(1) Making money:

Strengths: product, base of people who come, heart, generous members, lots of
business people, attendance figures, try to be fair, stars, location, Pete Seeger

Weaknesses: want to keep price low, attendance figures, no follow-up system for
non-members

Opportunities: allows operation, timely message, wide-open market for our product;
music teachers are hungry for resources

Barriers: no criteria, members not used to spending lots of $ on conferences, time
deficit of people energy, scheduling, no promotion budget, attitude about $, want to
please everyone, lack of PR and staff, location

(2) Promote Values

Strengths: trendy, important, heart, members already promote these values,
authenticity, talented and smart, format of gathering, egalitarian practice

Board Minutes 2/6/00_p.5

Weaknesses: hard to say in a sound bite, values are complex, don’t have structures
to move ahead of pack, some members resist values, ambivalent about articulating
our identity, fear of alienating people

Opportunities: eloquent songs, product, music teachers are hungry for resources,
impact of gathering, diverse population touched by members

Barriers: lack of musical diversity, credibility because our membership doesn’t
reflect diversity, negative attitude about our values in world, bandwagon could
water down our message -- won’t be seen as unique

(3) Members

Strengths: one-on-one work, timely message, broad umbrella, welcoming new
members, strong writers or performers, offering child care

Weaknesses: not well-known, lack of brochure and other PR, lack of staff to handle
more members, lack of focused gathering, haven't conveyed that everyone is
welcome, lack diversity

Opportunities: building organizing skills, teachers reach lots of people, scholarships
available, keynote and programming, developing website, stars and opportunities

Barriers: fear of music, perception of needing to be a performer, time of year (for
teachers), feeling intimidated

ll. Magic Penny Award

Board members or others should give suggestions for recipients or other aspects to
Phil and Sally.

SECTION THREE: COMMITTEES/WORK GROUPS

|. Brochure and Logo: Ruth reported that Joanne H. and Daphne P. (with input from
other board members) reworked the design submitted by our contacted graphic
artist, Ursula, to simplify it. Joanne and Ruth will talk with Ursula together about the
changes.

ll. Website: Reported by Barbara T. and Caroline P. Board liked changes and
updates in Website. Need to send Carl Foote a thank-you note for his volunteer
services as Web master. He has offered 2-3 hours a month for the next year. The
group made a number of specific suggestions that Caroline will communicate to
Carl. The question of adding members links will be discussed at the June meeting
when site development is further along. Upcoming: link to Children’s Music Web
and other appropriate sites.

Board Minutes 2/6/00 _p.6

Proposal that we have in-depth discussion of Website in June and break up into work
groups. Caroline will look at the text of the new brochure for possible integration
into the Website.

Cost of online services: There was a previous suggestion that we establish a
Listserv-type e-mail group for regional reps. Decided to start a rep e-mail group
rather than pay for unneeded additional services. However, people may have some
glitches with getting correct e-mail addresses, updating, etc. Jenny will set up a
regional rep group to include Jenny and Caroline.

Division of labor: Barbara T. is functioning as Website manager, Caroline as Website
editor, Carl Foote as Website master.

Ill. Pass It On!--Susan Keniston (See attached report)

Susan K. would like to scale back to two issues a year unless she can get paid.
There is not a consensus among the board about cutting back. We need to address
in June. Propose that we have a work group to discuss future of P/O! Suggestion
that Joanne H. will head it. Agreed.

Financial information: How much would it take? What needs to be raised in ads?
What pieces of work could be given to volunteers for Susan to continue doing three
issues? What would be the factors around cutting the size of each issue? Joanne
will do this research and bring results to June meeting. The results of the board
survey re P/O! were mixed; some people feel strongly that we should keep to

three issues a year.

IV. Fundraising & Investments

Joanne H. proposed that everybody on the board investigate one granting source in
own area and bring it to next board meeting. Everyone agreed.

Barbara W. proposed that she will oversee our stock account. Agreed. Barbara will
work with Caroline and Exec. Committee regarding buy-sell recommendations.

Joanne Tuller has raised the possibility that her mother, member Judith Tuller, who
has professional experience, might manage our our investments without a fee. Our
current account with Merrill Lynch charges $80 per year. Proposal that Barbara W.
talk to Judith T. Agreed.

Ruth -- What about in-kind contributions? If we look at in-kind donations, that may
alter how we appear to grantors. Also it would show that we have collaborated with
lots of organizations. Barb T. suggested that we do this kind of assessment for the
board as a first step. She will create a model for it to be included as part of her
budget analysis for the June meeting.

Board Minutes 2/6/00_p.7

V. Hospital Project
Tabled until June.
VI. Future Meetings

Next board meeting: June 10-11, 2000, at Barbara Wright's in Pound Ridge, NY—
Sat. 10 AM-6 PM; Sun. 9 AM-4 PM. Susan H. offered travel scholarship help.

Winter meeting: Bonnie made proposal, which was accepted, to do on east coast
but poll west coast people about doing it on the west coast in the future. Date set
for Feb 3-4, 2001, on east coast (place TBA). Proposal to make it a three-day
retreat with a planning consultant; tabled until next meeting. Proposal that June
meeting be made known as just as important as Jan. meeting. Agreed.

VII. Meeting Followup

Susan H. will put together a to-do list from this meeting and distribute it.

Vill. Action Plans

The assemblage broke up into work groups to use the technique learned at the
planning retreat to develop proposed action plans for reaching three prioritized
goals for the national gathering. Outcomes are as follows:

1) Gaining more members

Launch=Decide to bring in more educators

Step 1: Create 2 database lists of classroom teachers and vocal music teachers
within a one-hour-travel distance from Kutz Camp

Who: Scott and Beth Bierko, Lydia Adams Davis, one other local CMNer
When: By April 1
Step 2: Revise the letter already sent out in the New York area to mail along with a
gathering flyer to the two lists; include note asking that it be posted in the teachers'

room.

Who: Same as step 1
When: By May 1

Step 3: Phone tree follow up to vocal music teachers, spring and fall

Who: Bring in more local CMNers as needed
When: First call by June 1; second call by Oct. 1

Board Minutes 2/6/00 _p.8

Victory=20 new local music teachers come to gathering

2) Make more money (this session finished after adjournment)
Launch=Produce a program book
Comments: Members could buy ads to sell products or just to give a message
Step 1: Define elements of a book
Who: Bonnie, Ruth, Caroline
When: Define elements on Feb. 6 (Done. Full notes available from Caroline)
Step 2: Secure a coordinator.
Who: Same as above. Ruth and Bonnie will call Daphne on Feb. 7. (Other
suggestions in full notes.)
When: By Feb. 28
Step 3: Secure an ad seller, perhaps a professional service
(From here, Who and When not filled out)
Additional steps in no designated order:
a) Set guidelines for ads
b) Research schools of education and music education (who might buy ads)
c) Invite members' personal ads
d) Develop a budget
e) Find donated printing

f) Collect text pieces into final form for printer

Victory=A program book that brings in substantial money and connects us with
organizations

3) Convey our Values
Launch= Select a theme that reflects values

Suggestions: community building, nonviolence, integrating music into educ.

Board Minutes 2/6/00 _p.9

Step 1: Researches keynote speakers who can address theme

Who: Marcia Berman
When: Not determined

Step2: certain # of workshops relate to theme

Who: Lisa Atkinson
When: call for workshops should go out with first flyer

Step 3: Incorporate theme into one on one idea
(no who or when)

Victory=Gathering conveys our values through keynote, workshops, and one on one
contact.

Minutes prepared by Jenny Heitler-Klevans, slightly edited by Caroline Presnell

ATTACHMENT: PASS /T ON! REPORT Board Minutes 2/6/00

Things are cooking on all burners at our great little magazine! We just put out our

biggest issue ever, and from the feedback I've gotten, we're on the right track. I'll

be happy to hear your comments at any time, but I'd particularly appreciate having
somebody get back to me about whatever you all have to say about the magazine

at this board meeting, since | can't be there in person.

A few of the things that we've been working on at P/O in the past few years are:

¢ Transition of editorship from Bob Blue to myself; now complete

¢ Trend toward greater coverage of our themes, requiring more active and earlier
solicitation of more feature writers

¢ Collaboration with Bonnie on songs reprinted, to coordinate some with articles,
for greater coherence of magazine as a whole

e Start-up of lesson-plan article as a new type of feature

e First-time publication of an article in Spanish; hope to continue

e¢ More images to spice up the text, with an emphasis on photos that include
children or are intergenerational, as well as an attempt to include more original
artwork

¢ More solicitation of newsy reports, such as board actions, activities at national
gatherings and major regional events

e Interviews now conducted by several others in addition to Phil Hoose, giving him
a break and letting others try their hand at it

e Publicity for national gatherings in every issue, including written reports during
the planning phases and reprinting of flyer

e Reduction of "deadlinitis" by lining up writers early and establishing
clear, consistent deadlines policy

¢ Collaboration with graphic designer on preparation of text and art

¢ Creation of computer files on most P/O tasks and policies, so that the job

¢ could be handed off fairly efficiently

STAFF CHANGES:

As mentioned above, the biggest staff change has been the transition of the editor's
role. Bob Blue has asked to be relieved of all commitments except the writing of his
Curriculi! Curricula! column; | still rely on him as a consultant. We have also passed
on the job of compiling Regional! Reports, from Katherine Dines to Leslie Zak; the
latest issue represents Leslie's first solo run as the new RR editor, and she's doing
fine with it. Sally Rogers has come on board to assist me, with great energy and
enthusiasm, and has been a wonderful helper on both the fall '99 and winter '00
issues. PeteSeeger has regretfully resigned as Letters editor, due to failing
memory; there is no plan to replace him, but we do hope to keep him connected to
the magazine as a consultant, listing him as such on the masthead.

GROWTH:

The latest (winter 2000) issue was a whopping 44 pages long! With the exception of
a 40-pager in 1997, we've never had an issue over 36 pages long That the winter
2000 issue was so large was because of the unexpected number and length of
submissions. This was partly due to my not having complete control over
solicitations, a situation that | believe has been remedied.

There's also a trend here: P/Ois growing! Five years ago, in 1995, we put out two
issues totalling 62 pages. In 1996, we put out three issues totalling 92 pages, for an
average of 30.7 per issue. In 1997 and 1998 the averages were in the low to mid
30s; while in 1999 P/O averaged 36 pages per issue. It seems likely that 2000 will
continue this trend of increasing size. P/O is approaching doubling the number of
pages it was just 5 years ago.

In most respects, | think this is good news. While the feedback | get on P/O

is admittedly from a pretty small sample and all of it positive and enthusiastic, it
indicates that people continue to find a lot to like in the magazine. They like the in-
depth coverage of our theme, the inclusion of more short pieces of a newsy nature,
the addition of more photos and artwork to break up the text. They find the articles,
columns, and editorials thought provoking, informative, inspiring, and useful, and
they also praise the song selections.

VOLUNTEER LONGEVITY:

What this all adds up to is a very big volunteer time commitment for the editor. | will
be careful to avoid producing another 44-pager anytime soon, especially if P/O
continues to come out three times a year. I'm hoping the subject of going to twice-
a-year publication will be brought up again at this meeting. | see that the question
was put on the recent survey, and I'm eager to hear the results of that. If this is
going to continue to be a volunteer job, | think it's bound to be a burn-out position if
the magazine comes out three times a year. But it may be that there are other
people who could do this and not burn out, so | don't want to speak for everybody.
For myself, however, I'd like to see it go to twice a year.

There are a couple of other alternatives that | will mention. One is to find a way to
make this a paid job. | know this would be tough, but it's going to be hard to find
someone to do this job for very long, unpaid. If we decide to use the services of a
professional fundraiser, one of our first questions, | think, should be if we can fund
the magazine editor's job. Another question: | think we should ask ourselves is if we
could raise money for the magazine by distributing it for sale. | know this is a
contentious issue, and | won't belabor the pros and cons of it here, but just say we
should consider it. We need to figure out how to run this network in a way that
doesn't burn out the people doing most of the work. Some CMN members see their
membership only as a subscription to P/O, but others see it as a commitment to
what we stand for. Perhaps many of those members would be pleased to see P/O
distributed for sale, if it could bring in a profit.

Another alternative, which is one that I've recently been told is used by the National
Storytellers' Association, is to have several editors on staff, with a different one
heading up each issue. | think the storytellers' magazine comes out five or six times
a year. | haven't looked into this and can't tell you how they make it work. There
are pros and cons to doing it this way, but our first and perhaps biggest hurdle
would be just to find two other people who want to share the job with me. I've run
an ad in P/O for the last three issues, asking for volunteers to help occasionally with
some of the smaller, easily delegated tasks that come up from time to time. The ad
has been more and more prominent in each issue; it's half a page in the latest one
(see p.31). I've had only one response in a year of asking (from Leslie Zak, who
took on the much bigger job of compiling Regional Reports). This is worth noting,
even if it's not surprising.

PIO QUESTIONNAIRE:

In addition to the question in the recent survey about going to twice a year, I'll be
interested to hear the rating P/O got on the "how-important-is-it-to-you" question.

I'd like to see a more detailed questionnaire be mailed out to the membership,
probing them as to who reads the magazine in their household, how thoroughly they
read it, what they find valuable, what they dislike, and what they'd like to see us
add or do differently. I'd also ask what they think about having the magazine
distributed for sale. If we get a good level of response, it would give us overall
information about how well spent all this effort is, as well as idea for how we might
serve our present readers better and attract more.

CONCLUSION:

| appreciate the supportive, positive feedback I've been getting (mostly from board
members and people who contribute to P/O) on the way the magazine is going. It's
wonderful to hear that people think I'm doing a great job, and I'm still excited about
doing it and am looking forward to continuing.

My best to you all,
Susan

ATTACHMENT: MEMBERSHIP REPORT Board Minutes 2/6/00

Report to Board 2/00
from Caroline Presnell, CMN Office Management Consultant

1999 TIME / TASK ANALYSIS
% = % of total hours

OFFICE MANAGEMENT & ADMINISTRATIVE WORK 1999 Total
Membership maintenance & inquiries (Processing 424.6
membership applications, data entry, preparing membership (31.5 %)

packets & requested materials, response letters, expiration
notices, checking and responding to e-mail.)

Administration (Writing up policies & procedures; record- 216.5
keeping; preparing reports; setting up procedures & computer (16.1 %)
files; donor letters & records; telephoning.)

Office maintenance (Organizing files; filing; buying, 99.8
ordering, receiving supplies; delivering mail to P.O. & checking (7.4 %)
box; copying)

Servicing regions (Communication with regional reps.; 51.7
preparing mailing labels & other requested materials. Not (3.8 %)
included in categories above.)

Total Ofc. Mgt. & Admin. Work 792.6

(58.9%)

OTHER PROJECTS Yr. to Date
1999 National Gathering Preparation; outreach; registration 219.9
(16.3 %)

Pass It On! Production; editorial/proofing; mailing 120.5
(9 %)

Board Matters Meeting prep. & followup; task/project 96.8
coordination (7.2 %)

Outreach 16.0
(1.2 %)

2000 Directory Prepare & mail update sheets & letter; enter 64.5
changes in database; edit (5 %)

Web 13.3
(1 %)

Brochure 8.5
Logo 1.2
Magic Penny 3.1
Regional Guidebook __Updates 1,7
Stock Account 4.4
Fund Raising _ Inc. Growth Fund 1.6 3.4
Other 4
Total Special Projects 553.7

(41.1 %)

1999 Overall Total 1346.3

(100 %)


National Office—Report to Board 2/00 (Cont.)
COMPARISON OF CAROLINE’S HOURS
Year Mgt./Admin. Spec. Proj. Total
1995 (11 mo.) | 414.6 (70%) 181.3 (30%) 595.9
(Av.11.5 wk)
1996 611.1 (57.6%) | 449.7 (42.4%) | 1060.8
(Av. 20.4 wk)
1997 588.6 (52.8%) |535.5 (47.2%) |1114.1
(Av. 21.4 wk)
1998 678.7 (50.5%) 665.7 (49.5%) | 1344.4
(Av. 25.9 wk)
1999 784.7 (57.9%) |570.9 (42.1%) | 1355.6
(26.1 wk.)

MEMBERSHIP REPORT 1/31/00

for N. Cal.

Total as of 1/31/00 612
New 1999 129
Expired 1999 139
Region Current | New
1/31/00 | 1999

Canada 14 3
MidAtlantic 21 4
Midwest 70 17
N. California * # | 164 46
New England 137 24
New York Metro 69 6
Pacific Northwest | 21 7
S. California 74 11
Southeast 42 10

Totals 612 128

Membership History

1/95 373

6/95 356

1/96 363

5/96 385

8/96 415

1/97 448

5/97 457

1/98 497

6/98 497

6/99 498

10/99 521

2/00 612

(Includes 87 gift memberships added 1/2/00)

* N. Cal. lost 16 members in
1999 to the new P.NW. region
# 47 of the gift memberships were


CHILDREN’S MUSIC NETWORK

Summary and Report of Planning Retreat
February 4-5, 2000

Facilitated by MK Wegmann

PRELIMINARY SURVEY:

A survey was prepared to introduce the discussion of Children’s Music
Network’s issues and to give an opportunity for those not on the Board of
Directors, as well as a selected list of some members not on the board, to
have a part in the discussion. A total of about 45 surveys were distributed
by email or by regular mail, and 34 were returned, a very high percentage
and evidence of a real interest in the discussion of CMN’s future.

During the board retreat, the surveys were discussed, based on the
compilation of the results. (Attachment 7).

The conclusion of the survey discussion identified these organizational
area/issues to look at:

Setting up agreed upon criteria for standards and assessment
Assess projects to redesign for effectiveness

Identify what works and promote it/name it

Find open language

Look at regional events

There was discussion about the need to do a more thorough process of
surveying members. If such a decision is made, it was concluded that the
survey be refined to more clearly and objectively get the information that is
needed.

The usefulness/practicality of a survey should be looked at carefully. Over
and over again throughout the retreat it was reiterated that person to person
contact is what is key to getting engagement from the members. A mailed
survey will have better results than one inserted into Pass It On! but both
are labor intensive and will take time to analyze. However, it is also a way to
introduce issues and topics for further discussion in a more intense planning
process.

RETREAT AGENDA

Children’s Music Network
March 18, 2000 Page 1

Based on the surveys and conversations with board members prior to the
retreat, 3 organizational issues were identified for intense discussion during
the retreat. They were membership, fund raising and leadership
development.

As part of the retreat an exercise to look at a future vision of what things
would look like in 3-5 years resulted in these three long term goals for CMN:
(See Attachment 2)

1. A paid editor for Pass /t On! and an Executive Director, paid with
benefits and a paid gathering coordinator.

2. A committee system that is strong, functioning, vital and which
produces tangible results -new ideas & leaders to grow.

3. An organization with financial stability and an endowment.

I. MEMBERSHIP

The question was posed: “What are effective ways to strengthen the
membership of CMN?” and discussion resulted in identifying the objectives
for strengthening the membership. A strategy was identified for beginning
to meet those objectives. (Attachment 3)

In general, growth for its own sake is not necessarily desirable. It is rather
more important to focus on ensuring that the members understand the
mission and participate because their own work is in sync with CMN’s values.
Members benefit more from the associations and people they encounter in
CMN than from tangible services.

A bigger membership may decrease the one-to-one contact that is CMN’s
most effective tool for generating participation and leadership development.
From a financial standpoint, given the dues structure and the general
economic strata of its members, dues will not provide a significant dollar
amount to boost overall organizational growth. It will cost more to
communicate with and retain larger numbers of members than it may be
worth in dollars.

These characteristics were listed as aspects of a strengthened
membership (victory):

A doubled membership

Strong regions, people want to go to regional events
New sources, people/everyone working

More earned income

More true shared leadership

More people/everyone working

Children’s Music Network
March 18, 2000 Page 2

More people listening to quality music
Coordinated activities, - schedules, tactics, targets
National visibility

More viable regions

Active committee system that develops new members
More children participating

More singing families

Recognized as a leader and resource

Less anxiety with the gathering

Paid coordinator for the gathering

Professional development for educators

Broader donor base

Families away from tv

Diversity of age, race, gender

In order to achieve a strengthened membership, these objectives
and actions steps were identified:

Objective 1: COORDINATE MATERIALS AND ACTIVITIES TOWARD
RECRUITMENT

Set membership goals
Target membership groups to broaden base
Create visibility with CMN sponsored events
Promote concerts to benefit CMN
Distribute thematic PIO!s as outreach tools
PR materials, brochure

Pass It On! for promo

Public Service announcements

Action
Launch: Brochure completed, a letter and 5-10 brochures will be sent to
each member (committed members will receive more)

Step 1. Finalize logo and membership form and text edits, draft distribution
plan by 2/7/00
Step 2. Write accompanying letter - Lisa G
Graphic Designer and edits, camera ready brochure, concrete
distribution plan by 3/15/00
Step 3: Printing of brochure and letter
Distribution - identify coordinators for initial and ongoing
distribution with Andy Morse and regional reps by 5/1/00

Victory: Completed (clear) brochure in the hands of our members

Children’s Music Network
March 18, 2000 Page 3

Objective 2: SUSTAIN AND STRENGTHEN MEMBERS

. Mentoring young and new people
. One-on-one contact internally and externally
Action

Launch: Letter to regional reps and gathering coordinator

Step 1. Workshop facilitators find (new) co-facilitator
Step 2. Caroline gets registration list to facilitators as soon as available

Victory: Inclusive participation

Action

Step 1. Gathering buddies with a little follow up

Step 2. Whoever does opening at National Gathering tells people to find a
buddy

Victory: Creating personal connection for everyone

Action

Step 1. Regional annual phone check-in

Step 2. Regional rep creates phone tree for friendly gathering reminder and
check-in.

Victory: Creating personal connection and building regions.

Objective 3: BUILD COALITIONS AND SEEK COLLABORATIONS

. Coalitions with other organizations
*conferences
*journal articles
*shared action/projects
*CMN presence with state and national initiatives

° Collaborations with other groups

° Build coalitions and bridges with soul mates.
. Regional collaborations with diverse groups
Action

Launch: Have a presence at NCEA - National Coalition of Education Activists

Step 1. Call debi duke to investigate workshop and/or display space by
22/11/00 (Susan H)

Children’s Music Network
March 18, 2000 Page 4

Step 2. Plan involvement, recruit presenters, table management, who and
what
Step 3. Be at the conference

Victory: NCEA participants network with CMN, use our resources, rethink
music as a powerful tool

Action
Launch: Gathering calendar announcements

Step 1. Contact NAEYC for deadline by 2/10/00 and brainstorm other
publications

Step 2. Barb T. will prepare boilerplate copy and email to membership
Step 3. Distribute it

Victory: It’s published, people come, people hear about it and wonder

Objective 4: DEFINE AND BOOST REGIONS

. Quality regional gatherings

. Have “critical mass” gatherings, at least 1 in each region in the next 5 years with
board support

. Increase attendance at regional gatherings

. Educate/support regional leadership

. Define the purpose of regions

Action

Launch: LISTSERV for regional reps

Step 1. Barbara and Caroline get Listserv in place, and assign a buddy for
non email folks

Step 2. Frame questions that will begin dialogue about regional activities
and needs (Jenny and Lisa A)

Step 3. Communicate needs of regional reps to board based on Listserv
discussion

Victory: Increased communication with regional reps

Action
Launch: Spotlight on a region

Step 1. Board reps and regional reps decide on a region to spotlight for
2001

Children’s Music Network
March 18, 2000 Page 5

Step 2. Publicize project through PIO! and website and National Gathering
(board reps); National office help region mail to entire membership

Step 3. Create travel fund to help members attend from outside of the
region

Victory: Giving the spotlighted region a boost

Objective 4: DEVELOP THE WEBSITE

Website

links to member sites

links to music education, progressive, children’s, ed/dev organization
store/resource distribution

list serve/chat line

Children’s Music Network
March 18, 2000 Page 6

ll. LEADERSHIP DEVELOPMENT

What are effective ways to structure CMN's leadership to encourage broader
participation by the members? A relatively small group of founders have
been providing leadership for CMN and they recognize that generating new
leadership from within the organization is essential if CMN is to continue to
grow and thrive.

Organizations like CMN are always going to rely heavily on volunteer
leadership, people who have a limited time to devote to organizational needs
and who are prone to burnout after several years of devoting time and
energy to organizing responsibilities. The current leadership (board)
recognized that there has been a perception that a small, closed group is
making all of the organizational decisions. (Attachment 4)

A conscious strategy should be developed to create paths within the
organization’s programs and services that allows members to take, and be
recognized for, leadership. Some of the ways this can happen are: seeking
ideas for workshops, programs and strategies from members, then finding
ways for the board to work with members for implementation; changing the
way the board is chosen, perhaps to allow some board members to be
elected by the members, and to de-mystify the decision making process, so
that members are more aware of the context and basis for decisions.

There was substantial discussion around issues of maintaining the
organization’s values and ensuring that programs and activities which carry
CMN’s name meet quality standards. Actions should be taken that allow
accountability to the mission to be applied in practical ways, while at the
same time recognizing and rewarding those projects or events which meet
CMN’s standards, to lead by example rather than by dictation.

Two strategies were identified in discussions to promote greater participation
by the members:

1. Create opportunities as part of the annual gathering agenda for there to
be discussion on substantive issues by members.

2. Extend board meetings by one day and perhaps add one more board
meeting a year, to take advantage of face-to-face discussions about CMN by
its board.

The following objectives and actions were identified to promote
leadership development within CMN:

Children’s Music Network
March 18, 2000 Page 7

Objective 1: ASSESS MEMBERSHIP

. Survey members each 3-5 years
. Survey membership for skills and resources
Action

Launch: Decide to do survey

Step 1: Create survey including budgeting concerns out of existing funds
(by April 15, Phil, Ruth and Sally)

Step 2: Review of Survey questions (returned by May 1, entire board)

Step 3. Send out survey and compile results (by June 1, results by Oct. 1 for
gathering; Andy Morse send survey out, Sue Ribaudo with committee to
compile)

Victory: Know members better so their energies can be used.

Objective 2: STRENGTHEN PERSONAL CONNECTIONS

. Individual personal contact with members (buddies, and nudging)

. Internet open discussions

. Personal Connections (buddies, co-facilitators, phone trees, regional spotlight)
Action

Launch: Decide to do phone tree for regional gathering

Step 1. Send regional lists to regional rep (1-2 months before regional
gathering; Caroline)

Step 2. Divide list and call individuals so each person makes 5 calls (1 week,
regional reps)

Step 3. Callers call regional reps to report results ( 1 week; callers assigned
by rep)

Victory: More and involved members at regional gatherings and delegation
of responsibility

Objective 3: RESEARCH AND DEVELOP MODELS FOR OPERATIONS
AND PROJECTS

. Research other small organizations for leadership and membership structure
. Clarify guidelines to support regional decision making, autonomy, initiative
. Develop and communicate several models for CMN projects (Sarah’s letter)

Children’s Music Network
March 18, 2000 Page 8

Action
Launch: Select 3 organizations to look at

Step 1. Interview representative from 3 organizations
Step 2. Organize information for presentation to board (for spring meeting)
Step 3. Discuss and analyze (d mtg)

Victory: New and improved structure

Objective 4: RE-EVALUATE BOARD SELECTION PROCESS

Elect “at large” board member at gathering plenary, 1 year term
Activate the nominating committee

Regional involvement in board selection

Elect board members (via mail)

Yearly change on board

Action
Launch: Decide to create a committee from the board

Step 1: Create committee from board to evaluate board selection process
better involve the general membership, 3-4 people decide

Step 2: Committee present results of evaluation at June meeting

Step 3: Decide and June meeting on board selection process (change by-
laws if necessary)

Victory: Less mystery and more membership engagement in board selection

Objective 5: ACTIVATE MEMBERSHIP IN WORK GROUPS

Encourage people in regions to work together on national and regional initiatives
Paid nudger to supervise and support task groups

Committees with actions steps and time lines

Create working groups at the national gathering to actualize actions plans
Plenary restructured to engage membership

Non board members on board committees

Action
Launch: Select 3 local and/or national projects for looking at .

Step 1. Analyze and define elements of successful CMN projects and events

Children’s Music Network
March 18, 2000 Page 9

Step 2. Ask regional rep list serve to open discussion of ideas for new
projects

Step 3. Communicate ideas to board and then to regional national
members

Victory: New “out of the box “ projects.

Action
Launch: Create pilot workgroup

Step 1. Leader to coordinate
Step 2. Solicit additional members
Step 3. Research and report by June board meeting

Victory: Successful pilot work group that completes task and involves non-
board members.

lll. FUND RAISING

How can an organization like CMN generate enough resources to sustain its
work? As in any non profit organization, resource development is a constant
and ongoing organizational necessity. There are three major sources of
revenue, and efforts must be ongoing and simultaneous in each of these
areas:

Earned Income:

Membership dues, even from an increased membership, will never
supply enough funds to carry out all of the programs and services needed.
Recognizing that CMN, in addition to being a coalition of like-minded people
working toward fulfilling its mission, is also a service organization, can lead
to projects which provide other sources of earned revenue.

Specific opportunities that can be explored include:

. Advertising revenue for Pass It On!, sold annually for all issues, targeted to
advertisers whose target markets are similar to CMN’s constituency, such as
universities, music schools and other membership organizations

° Packaging workshops and training programs led by CMN members but produced
and sold by CMN, providing revenue both to members and to the organization

. An on-line store of products produced by members that represent CMN’s mission
and values

. Consulting to other non profit organizations in sectors that cross over such as

education, music publishing and other service organizations.

Children’s Music Network
March 18, 2000 Page
10

. Development of model curricula sold to schools

Contributed Income:

Though corporations in most circumstances will be difficult to
approach, individuals can be a source of income. CMN has already been
successful with a gift membership program, and can expand this to
identifying and soliciting individuals for contributions. Additionally, members
may be willing to donate portions of proceeds from events such as concerts,
or even tithing percentages of contracts which have been clearly derived
because of the associated work of CMN in winning a contract.

Solicitation for contributions is very labor intensive however, and often
requires personal contact which is difficult for an organization like CMN to
achieve. It is therefore recommended that efforts to generate contributed
income from individuals and corporations be carefully strategized to
maximize efforts. The truism that “people give to people” should be
remembered and applied. Scattershot efforts that are not targeted are a
waste of time and energy.

Grants

Grants from foundations and government agencies, federal, state and
local, are good prospects for CMN. Careful analysis and matching of CMN’s
programs and services to the stated goals of such institutions should take
place. Projects can be “carved out” of CMN’s existing programs and
services, including P/O! and the annual gathering. For example, foundations
and arts councils local to where the annual gathering is held should be
approached to support the gathering. The profile of the CMN membership
crosses sectors of arts and education in ways that are currently of great
interest to many foundations and arts funders and CMN leadership should
take advantage of this opportunity.

While submitting grant proposals and managing grants can be labor
intensive, many of CMN’s members are already experienced in doing this for
themselves, and could be asked to volunteer to share this experience and
contacts with CMN, but no one individual should be asked to take on it all.
Perhaps those members who are willing can be asked to do one proposal a
year for CMN, after the board or a committee has identified likely prospects.

It was decided at the retreat to use the upcoming annual gathering in New
York state as an opportunity for seeking funds from local foundations and
arts agencies. The following steps were identified:

Children’s Music Network
March 18, 2000 Page
AL

O Develop a short list of prospects (4-5)

O Identify local members who are willing, in teams, to approach each prospect

a Develop “boilerplate” language as the basis for proposals to be submitted
Identify aspects of the gathering for which funding can be sought.

a Prepare budgets to support the proposals

a Develop packets of support material to accompany proposals

CONCLUSION

CMN has the potential for a strong and thriving future.
Advancing the planning process by including more of the
membership in planning and decision making is an important step to
take in ensuring that future. By making step-by-step plans for
growth, recognizing the limited amount of time that volunteers are
able to give, while at the same time increasing opportunities for
members to take responsibility for tasks and projects, CMN’s board
can provide new opportunities for leadership and reward those who
are putting in time and effort. By adding new people to the board
who bring fresh energy and different perspectives, those long
standing board members can be relieved of some of the pressures
that cause burnout.

The actions identified in the planning process should be
revisited and placed on a time-line, with assignments of cost and
responsibility. Actions should then be prioritized and monitored to
keep progress on track. The annual gathering next fall should be
used as an opportunity to implement some of these strategies,
followed by an evaluation by the board to identify what worked and
what needs to be re-assessed. Planning should be an integral part
of the organization’s working process, with as much participation by
the members as possible.

At the end of the retreat, each participating board member
prepared a “To Do” list of things they had agreed to do during the
course of the two days. This list can be used to monitor CMN’s
progress toward meeting its goals. (Attachment 5)

Children’s Music Network
March 18, 2000 Page
12

Attachment 1:

Survey Discussion Summary

Observations

High number of responses

Not scientific

National gathering important

Support network done well and most important
Social change and education high ranked
Words not clear in question #2, therefore results not too useful
PIO! important

Personal and a music network

Radio directory least important

No strong consensus on growth

Unanimity behind intent and purpose

Response

Disappointed that it was not a scientific survey

Evidence of commitment from members

Desire to be in touch with general membership ->members are
important to CMN

Questions were too vague, too open ended

Aware of how small CMN is, how the board plays all roles

Interpretation

The national gathering is well loved, and it models what CMN is
More emphasis be placed on the national gathering -regional
gatherings less important

Critical mass is important at any gathering

Quality an issue in some regional gatherings

There is an imbalance among regions, each reason has a different
character, needs, expectations

Regional gatherings are sometimes an obligation rather than an
anticipated event like the national gathering

Relationships are critical to the success of activities

Social change is less emphasized in regional activities

The mission of CMN needs to be more overt and active, particularly
in respect to the social change message

Activities embody the values

People tired of song swaps

Invitation, not self determination -perception of “board control”
Charged language issues (“social change”)

Children’s Music Network
March 18, 2000 Page
13

Problems of egalitarian forms and hierarchy

How do we pass on leadership and maintain the value of CMN
Positioning CMN as a leadership force

Divide on values along a continuum: at one end, how I treat you and
at the other end social change

Music is the chosen form but not first place - the social agenda is in
that place

Benefits of CMN are intangibles

Music is the common link

Fitting into external models, maintaining CMN’s value-driven
perspective

Natural allies

Work in coalition

Voice in changing educational perspectives of music

Decisions

Setting up agreed upon criteria for standards and assessment
Assess projects to redesign for effectiveness

Identify what works and promote it/name it

Find open language

Look at regional events

Children’s Music Network
March 18, 2000 Page
14

ATTACHMENT 2

VISION

1. Communicate, relationships ->impact on distributors & creators

standards

2. Consultants for charter schools/those re-tooling music

3. CMN’s songs prominent in children’s programs and training of adults

(teachers k-12 and university)

4. In every US region 5 places (communities) where there are strong centers

for activity, events, members everywhere withing 3 hours.

5. Leader in arts in education for community building

6. Children excited and encouraged to participate in CMN

(7. Paid editor and ED with benefits and gathering coordinator ]

7a. Annual institute with collaborators

8. Committee system strong, functioning, vital and produces tangible results
new ideas & leaders to grow.

9. Vehicle to change wold attitudes and policies toward children

10. Every US teacher knows CMN and get music from its website; the

organization’s website is and interactive resource

11. 1 national and regional gatherings

12. 4 XRICW Voes mwmvwea unswe 17

13, A true network among people and organizations working for the same

goals

14. Music from many cultures easy to get and hear via cMN

(L5. Financial stability, endowment

16. Regrant money

17. Resources for parents in poverty and families in crisis

18. PIO! bi monthly, 5,000 circulation. Series expand to songbooks,

publications and recording with criteria and choral arrangements

19. Rainbow and intergenerational members (no tokens)

20 Live radio broadcast, syndicated

21. Links with gay rights organizations

22. Resources center literal and virtual

234. Elected board active membership all know mission

24. 2500 members

25 CMN invited keynote in other organizations, conferences

26. Documentary on PBS

These vision statements were transcribed from the individual sheets
submitted at the end of the retreat. They are the basis for the statements
above, for which a tally was recorded to identify the 3 most important.

Visions:

Children’s Music Network
March 18, 2000 Page
15

Enough members distributed across the country so as to have at least 10
people meeting at least twice a year no more than 3 hours drive from home.

Mechanism and structure in place to tallow the brilliant thinking of board and
members to develop and refine innovative directions and projects using
children’s music for justice oriented change.

CMN known to every major children’s education organization in the US and
viewed as visionary leader and resource.

Paid editor for PIO!, Paid ED, both with benefits.

A leader in incorporating arts in education as a community-building tool

A tool for getting better children’s music out to the wider community.
Stronger, more active regions.

Continuing to offer affordable, quality gatherings

A true network among people and organizations working for the same goals
Elected board with active members who understand the mission.

Bigger (10,000 members),

- every music educator who uses music is a member

- every singer/songwriter is a member.

The Online Resource Center for Musical Materials

- for books, sheet music, CDs for parents, educators and artists with all

dollars earned going to fund the CMN Foundation

Resource for questions on how to best serve children of all population and
ages

To have our own foundation that gives money to other projects.

A committee system that is strong, functioning and vital and produces
tangible results and empowers new ideas and leaders who will grow CMN.

An ongoing series of CMN songbooks and CD’s and a radio broadcast live
concerts a la Mountain Stage.

Every region of the country has 5 cities/communities that are strong enters
for activities, events and involvement for CMN

Children’s Music Network
March 18, 2000 Page
16

CMN has 4 active board members who are under 17

CMN publishes regular series of songbooks and recordings that have songs
that reflect values of the organization that is conceived in the same
accessible way that PIO! includes songs - there is open opportunities for
members to submit material but there is a process with criteria to select
appropriate material/ A series makes it accessible

CMN gatherings include a broad range of musical genres and diverse
communities in an integral way

Fully developed active website -resource for member and public in children’s
music

Strong working core of 500 people

CMN thought of as consultants for Charter schools or schools looking to
retool music education

Force where we promote growth of musicians who share our values

Every school music teacher knows who/what CMN is, has access to our music
from website. Music for children is recognized as a healing and building tool.

CMN is called on to help in crisis in communities
We appear and are recognized in some national leadership gathering
Annual “show” for peace bringing in children and parents from all over

CMN would have a paid executive director (or whoever) to manage the
operations of coordinating funding development and regional leadership

Financial stability
Strong regions which promote connections among people

CMN would be the nationally recognized organization associated with
progressive music and education for creating a better world.

CMN would collaborate with educators and like minded organizations to hold
annual institutes to develop the methods to promote social change through
music with children and families.

Children’s Music Network
March 18, 2000 Page
17

Everyone involved in music and children (nationally and beyond) would
belong to CMN and
feel privileged and excited to be in it. THE organization.

CMN would be a accessible resource center for musicians, educators,
librarians, families, etc.

| would be able to contact many different people via the web to ask
questions, pose ideas for discussion, find songs

Music for many cultures would be easy to hear, learn about and use via CMN
Children would be excited in participating as individuals and as groups in
local, regional and national CMN events and encouraged to through their
schools, parents, friends, media, etc.

PBS documentary on CMN

We continue to have wonderful, annual national gatherings

CMN songs that embody our values are prominent in schools, children
programs and in teacher training programs

PIO! is widely distributed (5000 circulation)

CMN has products, materials like CDs or books available
CMN hold teacher institutes

Full time staff to manage projects, fund raiser

Vibrant regions throughout the country

Bi-monthly PIO!

Paid national gathering coordinator and PIO! editor
Significant rainbow and intergenerational members
Membership at 2000-2500

National name recognition and desire for CMN to host/keynote various
organizations and conferences

CMN camp - one week? In summer

Children’s Music Network
March 18, 2000 Page
18

Endowment

Children’s Music Network
March 18, 2000 Page
19

ATTACHMENT 3:

MEMBERSHIP DISCUSSION

Observations

612 members currently

International, mostly US based

98% English speaking

Both individual and organizational members and business members
People over 40 over-represented

Librarians, singer-songwriters, educators (classroom teachers,
music teachers, teachers of educators, therapists, youth leaders,
families

90% Caucasian, media hosts and producers, bookstore owners
Gathering generates members

Women/men 60/40

Overextended people -Artists’ poverty

20/80 gay/lesbian / straight

Middle class character

80% renewal rate

1/3 California based, 1/3 New England based

Response

Not diverse enough, not inter-generational enough
Want more children, men involved

Younger people

Want it bigger

More educators, want to make a connection to educators that is not
easily made yet

People join organizations from common ground
More music educators

More coalitions, alliances

Overlap with Orff organization

Children’s Music Network
March 18, 2000 Page
20

ATTACHMENT 4:

CAPACITY

A discussion of the capacity and ability of CMN’s board and
membership in the implementation of plans identified strengths and
weaknesses, opportunities and dangers:

STRENGTHS WEAKNESSES

Community egalitarian impulse

great music national

caring weak regions

sharing multiple fronts

inspiration over-extended

visionary lack of a support infrastructure

hope for the future marginalized

fun struggling

kids soloing

egalitarian structure and shaky financial base

orientation

entrepreneurial/business conflict about
celebrity/stars/self promotion

public relations divergent goals

public speaking chasing our tails

good writers difficult to define (no 10 words
or less)

group leaders no office, central place

producers, arrangers brochure

players, performers too few doing too much work

products, skills volunteer dependent

PIO!

Children’s Music Network
March 18, 2000 Page
21


committed

longevity

bold, mavericks

accepting

generous

publishers, organizationally and
individually

persistent

national

good networkers

connections

spreading the word

Queen

OPPORTUNITIES

DANGERS

PIO!

Adding more work

gatherings

being represented not self
represented

web services

misuse/exploitation of CMN
name

regional structure

words not linked to action

coalitions with NAEYC, MEAC,
Orff

too tight control from board

Members do lots of school work
and institutional work

changing to the point of losing
core values and organizing
principles

volunteers

fear of change

funders

fear of taking risks

trust in what CMN does

loss of intimacy at gatherings

Children’s Music Network
March 18, 2000

lacks financial acumen

Page
22


money baggage

conflict of interest

competition

unequal benefits

fear of judging

crisis management

Children’s Music Network
March 18, 2000

Page
23


ATTACHMENT 5

TO DO

By the end of the retreat, each person had created a personal “to
do” list of tasks to follow up on discussions, decisions made at the
retreat.

Bonnie

Presence for CMN at NCEA conference

Work with Susan

Include revisiting planning on agenda at every board meeting
Plan gathering stuff to involve members

Daphne

Help plan workgroup piece of plenary and gathering

Ask me tags for gathering

Letter to regional reps buddy system phone check in, co-facilitators

Jenny

talk to Lisa Atkins, questions to pose to regional reps, using list
serve

Find non email buddies

Compile that discussion and present to board

David’s cousin Shefa Fund

Susan

email NCEA Debbie Duke
?Contact Resist

May gathering in Nevada County

Caroline

Packet of material for grantors

Look up contact info for Resist to Scott

Track project results for grant reports

Prospective funder data base

Work with Barbara T for web services

?Send list of gathering registrants to workshops leaders for co-
facilitator

Children’s Music Network
March 18, 2000 Page
24

Work with Ruth on membership form for brochure

Scott
Manage grant proposals in New York
Work on new brochure

Ruth

Logo done

Brochure text finalized

Changes to membership form

Talk to Andy about distribution plan
Talk to Astrea

Jo

Barbara T

Follow up on list serve for regional reps/website
Calendar item for YEAC publicity for gathering
Web for funder deadlines

Barbara Wright

Call NAEYC calendar deadline with date and format to Barbara T\
Phone tree for NY metro gathering

Visit funders with Scott

Children’s Music Network
March 18, 2000 Page
25

ATTACHMENT 6

ON THE SPOT EVALUATION OF THE RETREAT

“+” (Plus, things that were
good)

1 (Delta, things to change)

everyone involved

name problems to attack up front

concrete action steps

more action steps ->steps more
developed

partnering with different people led
to new brainstorming

take on more concrete tasks

tools to take away that are simple to
implement

Do visioning at the beginning

check in

more music interspersed

facilitator and her knowledge

be clearer about where money
comes from

guiding without pushing

Flexible but held to schedule

another way to do it

getting a written report so don’t
have to takenotes

keeping up with notes

hearing the history

introduction exercise

comfortable meeting space

survey as prep

Children’s Music Network
March 18, 2000

Page
26


Attachment # xx

CMN 2010 BUDGET
As approved at the March 2010 board meeting

INCOME
Fundraising (board-initated) 12,000
Dividends 130
Donation Income (Solic. & 3,500
unsolicit.)
Grants (External) ie)
Interest 15
Logo Merch Sales 0
Membership Income 22,679
Misc Income 50
08 Nat Conf Income ie)
09 Nat Conf Income 765
10 Nat Conf Income 18,636
PIO! Sales, Ads 275
Region Activities 1,000
Income Sources 59,050
Subtotal
Unrealized Gain/Loss 100
Total 59,150
Income
EXPENSES
Bank/Crd Cd/PP Service Charges 1,100
Board Expenses 3,000
Bookkeeping Services 1,800
Fundraising Expenses 850
Grants ie)
Graphic Design Misc 40
Insurance 1,288
Logo Merchandise 0
Magic Penny 10 950
Magic Penny 11 9
Misc. Expenses 50
National Conference 09 99
National Conference 10 15,636
National Conference 11 2,450
Office Space 0
Office Supplies 650
Online Services 8,268
Outreach/Marketing 150
PIO! Production & Distribution 1,285
PIO! Editor 3,000
Postage 900
Printing/Copying 40
Prof Admin Services - CP 15,660


Region Activities Expense

Stock Account 0
Storage 0
Telephone/Internet 875
Temp Staff 50
Total Expenses 59,150
Income Over ¢)

Expenses
Unrealized Gain/Loss ¢)
Realized ¢)

Net


NATIONAL OFFICE REPORT 2/2/01

TIME / TASK ANALYSIS 2000 Summary 2/01 Attachment #2

Caroline Presnell, Office Management Consultant;
CMN National Coordinator

OFFICE MANAGEMENT & ADMINISTRATIVE WORK | HRS. SPENT
% = % of total
hours

Membership maintenance & inquiries 297.6

(22.8%)

Administration 215.1

(16.5%)
Office maintenance 91.3 (7%)
Servicing regions 47.0 (3.6%)
Total Ofc. Mgt. & Admin. Work 650.8
(50%)

OTHER PROJECTS HRS. SPENT
National Gathering 226.3
(17.4%)
Pass It On! 121.6
(9%)
Board Matters 138.3
(10.6%)

Outreach/Marketing 25:3 (2%)

Internet Services—Web Site 48.3 (3.7%)

Internet Services—E-mail Group 11.9 (.9%)

‘00 Directory 41.1 (3%)

Stock Account 4.4 (.3%)

Fund Raising 10.6 (.8%)

Logo 8.6 (.7%)

Brochure 11.6 (.9%)

Magic Penny 2.0 (.2%)

Grant Preparation 2.8 (.2%)

Total Special Projects 652.9
(50%)
| Total Hours for 2000: 1303.7 (100%) |

Note: Total hours for Directory (member update mailing, production,

distribution):

"96-97 159.1 ‘00 105.6 (18% less than 96-97)
Difference attributable to standardization of data entry formatting, new

soft-
ware, and “second time around.”

YEARLY COMPARISON OF CAROLINE’S HOURS
Av. calculated per 52 wks./yr.

Year Mgt./Admin. | Spec. Proj. Total

1995 414.6 (70%) |181.3 (30%) [595.9 (Av.11.5 wk)

(11

mo.)

1996 611.1 449.7 1060.8 (Av. 20.4 wk)
(57.6%) (42.4%)

1997 588.6 535.5 1114.1 (Av. 21.4 wk)
(52.8%) (47.2%)

1998 678.7 (50.5%) | 665.7 1344.4 (Av. 25.9 wk)

(49.5%)
1999 784.7 (57.9%) | 570.9 (42.1%) | 1355.6 (Av. 26.1 wk.)
2000 650.8 (50%) 652.9 (50%) 1303.7 (Av. 25.1 wk.)

Note: In 2000, worked on 299 days; = av. 4.4/day
If hrs. distributed over 250 days, = av. 5.2/day
(For comparison, 5 days/wk. x 50 wks./yr. = 250 working

days/yr.)


NATIONAL OFFICE REPORT 2/2/01 p.2

NEW

¢ We’re in the process of applying to register the names “The
Children’s Music Network” and “Pass It On!” with the U.S. Patent
Office. We are getting some pro bono legal assistance with this, but
it will involve some costs, e.g., filing fees.

e Intend to publish a Directory Supplement in 2001; aiming for late
April per work load. (The 00 Dir. was distributed 6/2/00.)

CHANGED PROCEDURES

e Will start extending the 2-year renewal option to all membership
categories, effective immediately. (Since instituted, it’s been for
individual/family only)

« Stop offering the printed Radio List as a member benefit, effective
immediately. Will not update and reprint because it quickly
becomes outdated. Will link to the online version from our Web site
resources page; it is continually updated and is downloadable at no
cost. Upon request, will download and print for members without
online access for an at-cost fee. (We have permission to do this.)

eat PROFESSIONAL SERVICES
Dave Trahan and Carl Foote provide ongoing technical assistance
on our Web site, for design, development, and posting updates.

e Steve Brooks continually gives considerable time for computer-
related advice and service for the national office, including
maintaining off-site backups of the member database.

e This year we have called on Michael Miller for advice on questions of
Massachusetts corporate law, and he continues to serve as clerk of
our corporation.

e In January 2001, Lisa Gates of Chicago began working with us on
legal matters involving intellectual property.

e Jerry Presnell is donating his graphic design services to develop our
new brochure.

e Joanne Tuller prepares our tax returns and related IRS documents.

NATIONAL OFFICE REPORT 2/2/01 p.3

MEMBERSHIP SUMMARY

Region Curren New Membership
t 2000 History
Canada 10 3 1/95 373
Great Lakes 28 9 6/95 356
Mid-Atlantic 23 5 1/96 363
Midwest *56 17 | * Midwest lost 5/96 385
N. California 135 61 | 26 members to 8/96 415
New England 153 43 | the new Great 1/97 448
New York 89 23 | Lakes Region 5/97 457
Metro split-off 1/98 497
Pacific 23 9 6/98 497
Northwest 6/99 498
S. California 71 14 10/99 | 521
Southeast 28 5 2/00 612
Unassigned 1 1/01 617
Totals 617 189

@ Lapsed 2000 172

@ So far, 11 of the recipients of gift memberships in1999 have
renewed. We may get more: the expiration notices went out rather
late.

RESULTS OF 2000 FUND RAISING PROGRAM (C to C)

Goal: Raising $6000 to pay the PIO! editor for 1 year.

Board members, pre-pledged $1800 (paid $800 cash and $1000 stock)
From 53 other members $4879
Total received $6679

2000 MAGIC PENNY EXPENSES

Award design fee $150
Gath. reg. fees for Berman,

Zeitlin, & Z’s mother (at cost) 81 Still to come: photo
reprints for Marcia,
Berman travel 487 est. under
$50
CP professional 30

Total to date $748
CHANGES IN POLICY FOR NATIONAL GATHERING REGISTRATION

As approved 2/01 2/01 Attachment #3
PROBLEM:

Inefficient flow of the pre-registration process, creating an increasingly
stressful situation and huge work load for Caroline as the date
approaches. Asa result, it is difficult to get end-stage materials to the
local committee in a timely manner and to put together needed
numbers, not to mention finding time for personal preparations for a
trip.

From 1996 to 2000, the highest percentage of pre-registrations
received by the late fee date was 56%, as many as 35% coming in
during the last 2 weeks, and 6-16% (n = 13-33) in the last 3 days.
Generally, the later the connection, the more office time consumed per
registration.

PROPOSED CHANGES

e In publicity, emphasize that pre-registration is required to
guarantee meals and housing.

¢ Do not accept registrations postmarked after 10 days before the
gathering. Advise callers and e-mailers after that that they should
register on-site.

e Inthe last 10 days, fax to inquirers only the price list, directions to
the site, and beginning and ending times—not a full schedule.

e Increase the incentive to register earlier by setting these fee
increments:
(1) Before Sept. 15, the lowest fee, advertised as an “earlybird
discount”
(2) Between Sept. 15 and 10 days before the gathering, add 15-
20%, advertised as the basic fee
(3) After 10 days before the gathering, the basic fee per #2 above
plus a late fee of $30 per adult (none for children).

*¢ Do not accept scholarship applications after 2 weeks before the
gathering.

e Minimize the number of time-period options; offer only the
following categories and enforce rather strictly:

Weekend with housing
Weekend commuter
One day (either Sat. or Sun. same price)

Anyone wanting more than one day but short of the full weekend still
pays the full weekend price, even if it’s only one day and one night.

|__ Caroline’s Hours for National Gathering per Calendar Year |


1995 1996 1997 1998 1999 2000
Mar.-Dec. only

121.5 126.2 182.8 215.2 219.9 226.3

PROPOSED CHANGE TO NATIONAL GATHERING SCHOLARSHIP POLICY
Submitted by Barbara Wright 2/01 Attachment #5

Current policy is to use the scholarship fund for outreach, so only (1)
non-members and (2) members who have joined since the last
gathering are eligible. (The latter category was added to allow new
people coming to CMN because of the gathering to join in the period
before the gathering without forfeiting eligibility for scholarship help.)

Proposed Change

Add the policy of using funds to encourage activism among established
members by including for eligibility any member who has not
previously attended a national gathering, regardless of length of
membership.

2/01 Attachment #4]

PROPOSED POLICY ITEM RE NATIONAL GATHERING FEES
Submitted by Barbara Wright

NEW ITEM: Attendant Care

Fees for persons attending only as child-care or disabled-care
attendants to a regular registrant may be reduced to cost: the
facility's per person charge plus $15 for CMN's per person gathering
expense. Such persons may also be considered for scholarship
assistance to further reduce this amount.

BOARD PRESIDENT’S TASKS
Draft 1/25/01

What follows are some notes on the tasks that I’ve done, or
worried about not doing, as Board president from 10/98 through 1/01.

Some of these tasks have been covered by Caroline or other
Board members during my presidency, but I’ve included those tasks in
order to make this list as comprehensive as possible.

| made a stab at time estimates to try and give some perspective
on what these tasks entail, but estimating time felt a little absurd.
Some tasks | do daily, some I’ve done only once or twice over the two
year period. Some estimates indicate what | wish I’d spent on a given
task, rather than what | did.

Bonnie Lockhart

OUTLINE OF TASKS
Most tasks relate to one or more of the following areas of CMN work:

|. BOARD OPERATIONS, COMMUNICATION, AND MEETINGS
ll. PIO! EDITORIAL ADVISORY
Ill. NATIONAL OFFICE CONTACT
IV. FINANCIAL RECORDS
V. FUNDRAISING / INCOME GENERATION
VI. NATIONAL GATHERING
Vil. REGIONAL GATHERINGS AND CONCERNS
Vill. WEB SITE
IX. SPECIAL PROJECTS

DETAILS OF THE TASKS

I. BOARD OPERATIONS, COMMUNICATION, AND MEETINGS
(12hrs/mo)
A. Facilitate Dissemination of Information & Questions, through
executive brd, national office, and larger board when necessary.
Track
email through to decision. (About 8hrs/mo)
examples: A member proposes a new CMN project. Or, the
bookeeper wants to know should a particular donation be attached
to a particular restricted fund?

II. B. Board Meeting Preparation (About 12 hrs/mtg.)
1. Manage logistics. Secure meeting space, housing, food.
Communicate above to board members.
Keep track of
responses. With exec brd, decide on

Ill.

distribution of travel
subsidy. Trouble shoot and coordinate
transportation.
2. Prepare Agenda. Study previous minutes, to-do lists, email
correspondence.
Prioritize, organize, assign times to issues,
and assign reports.
Distribute (email) agenda draft a week or
more before Mtg.
President Tasks p. 2

Collect proposals, supporting documents to
facilitate discussion
& distribute in advance of mtg.
Revise according to brd members’ feedback
Secure minute taker, time keeper, “to-do” list
keeper
Copy and distribute final agenda and
attachments at mtg.
C. Board Meeting Follow-up (about 4 hrs/mtg)
1. Write report for PIO!
2. Make sure follow up tasks (minutes, “to do” list distribution)
are assigned
3. File all reports, agenda, documents needed for follow through
& next mtg.

PIO! EDITORIAL ADVISORY (6 hrs/year)

Consult w/Editor, Caroline & other advisory committee members
about upcoming themes, legal concerns, schedule changes, policies,
writer recruitment. (about 2 hrs/issue)

NATIONAL OFFICE CONTACT (4.25 hrs/mo)
A. Respond to issues (not covered in other topic areas of this outline)
Caroline fields from members, regional reps, general public
(about 4hrs/mo)
B. Receive, read and file Caroline’s monthly reports.
Develop a sense of Caroline’s work load. (10 min/mo)

President Tasks p. 3

V. FINANCIAL RECORDS (1.5 hrs/mo)

A. Process policy decisions about restricted funds, new accounts.
Bring decisions to Exec or full Board as needed. (1hr/mo)
examples: Should we make the “board travel subsidy fund” a
separate account? How shall we manage stock donations?

B. Receive and file monthly reports from Bookkeeper.

Read for issues that require Board attention. (15 min/mo)
C. Develop a sense of the yearly and year to year budget.
D. Prepare or delegate preparation of financial report for Board
Meetings.
E. Sign invoices, permit release of funds.

vi. FUNDRAISING / INCOME GENERATION (17 hrs/year)
A. Read & keep current on grant proposals being prepared &
submitted. (1 hr/mo)
B. Respond to Caroline’s flags about need for donor “thank yous” (2
hrs./yr)
C. Respond to ideas from membership, projects of the Board. (3
hrs/yr)
example: member donates items for auction. Or consult on budget
for logo items.

Vil. NATIONAL GATHERING (18 hrs /yr)
A. Year Preceding and during year of preparation: (10 hrs)
1. Alert Board members on Regions committee to survey regions

for Gathering Hosts
2. Contact potential Gathering Chair people
3. Consult with Gathering Chair & committee chairs about
budget,
program, etc.
B. Shortly before: (8 hrs)
1.With Board members, Plan the Plenary or “National
Meeting”
2. With Board Regions committee, plan Regional Reps
meeting and invite Reps
C. During: Be available to Board, Gathering Chairs, Caroline to
trouble shoot, set tone, provide leadership

VII. REGIONAL GATHERINGS AND CONCERNS (about 30 min/mo)
A. Answer email, phone calls from Regional Reps.
B. Stay informed about regional developments. Read regional
gathering

notices.
C. Consult with Reps, Caroline, Exec PIO! Regional editor about policy
issues example: speak with Regional Rep who uses his/her name
as
headliner in Regional Gathering publicity. Or explore possibilities
for
benefit concert.

President Tasks p. 4

IX. WEB SITE (about 30 min/mo)
A. Visit monthly
B. Consult with Caroline & Barb about changes, decisions

X. SPECIAL PROJECTS (2 hr/mo)
A. Respond & consult on member initiated projects
example: Judy Nee coordinates CD donations for a Northern CA
hospital
B. Respond to Board initiated projects
example: p Conference Center Weekend
C. Conduct hiring search for consultants, other staff needs

POLICY ON BOARD TRAVEL FUND
2/01 Attachment #7
1. CMN Board Travel Fund Management

A scholarship fund to assist CMN Board members to be able to travel to
board meetings shall be set up and may be fed by individual donations or
board allocation. The monies will be placed in a restricted fund, recorded by
the CMN bookeeper. The CMN Executive Committee is responsible for
making decisions about use and financial management of the funds.

Up to $500 total per meeting can be disbursed from the fund by the
Executive Committee to board members who apply for travel subsidies. If
the amount in the fund is less than $500 and is insufficient to meet the
demand, the Executive Committee may direct that up to $500 per meeting
be transferred from general funds to the Travel Fund. That is, first payouts
should come from any donated monies, with supplemental transfers made
only if needed to bring the available amount up to $500 per meeting. Any of
the transferred $500 not disbursed may remain in the Travel Fund or be
returned to the general fund.

2. Application Process

The scholarship applicant is to send a short written statement of need for
funding to attend the board meeting to the CMN Executive Committee for
consideration before that board meeting. "What circumstances make it
difficult for you to attend?" Each applicant is to define "need" in relation to
his or her own personal circumstances. Applicants are welcome to apply as
often as they feel appropriate. Note: This assistance is to be available only
for the winter and spring board meetings held on the East Coast; i.e., not for
the fall meetings held at the Gathering.

3. Administration of the process: that is, receiving applications, making
decisions, and notifying applicants of the decisions.

The CMN Executive Committee will hold responsibility for making decisions
about scholarship recipients, as well as notification. If one or more members
of the Executive Committee want to apply, the Executive Committee shall
temporarily appoint another CMN Board member to sit in place of the
applicant for that decision.

4. Criteria List: any one of them may be a sufficient reason for a grant ina
given case:

a. distance

b. need

c. haven't been able to attend for a while
If there are multiple requests and insufficient funds for all, if a person has a
role to play in the meeting that would make it especially important that
she/he be there in person, then priority shall be given to that individual's
application. The CMN President will receive scholarship priority for both the
winter and spring board meetings.

Adopted 2/01

CMN BOARD MINUTES FEBRUARY 3-4, 2001 ABINGTON,
CONN.

Bonnie Lockhart chairing

Present: Board Members Bonnie Lockhart, Barbara Wright, Barbara Tilsen,
Scott Bierko, Tom Pease, Sally Rogers, Jenny Heitler-Klevans, Ruth Pelham;
National Coordinator Caroline Presnell

Note: Discussions of items addressed at more than one point on the agenda
have been consolidated.

I. INTRODUCTION
After a personal check-in go-around, singing, and assignment of meeting
tasks, the group approved goals for the meeting as set out by Bonnie:

1) Clarify and strengthen leadership for the 2001 national gathering

2) Define next steps for P/O!

3) Restructure board leadership/presidency

4) Make some income action plans

5) Infuse member input from the 2000 annual meeting into all discussions

ll. FINANCIAL REPORT

(A) Overview—Bonnie presented an overview of finances assisted by
graphic analyses prepared by Barbara T. (See attachments #1la, #1b, #1c,
paper only.) \t was generally recognized that for making well-informed
immediate financial decisions as well as projections and planning and to
move toward developing a realistic budget, our analysis is somewhat limited
by having only a bookkeeper, not an accountant. Barbara T. and Caroline
have been working with the bookkeeper to format reports closer to a budget-
category style, and will continue to do that. They will see that several new
useful summaries are added; e.g., the national office and P/O! Barbara will
also continue to prepare financial overviews and summaries for board
meetings, and, at the board’s request, agreed to develop a proposed 2002
budget for the October board meeting. Barbara W. and Caroline will assist.
(B) Later, Ruth noted that board members should make a habit of turning
in expense vouchers for reimbursement, rather than absorbing expenses
as many do now, so as to have a clearer picture of actual expenses. Ruth
will e-mail members to urge them to do this.

(C) Recent gifts—Caroline announced that in the last couple of weeks CMN
has received an unexpected gift of $8,000 in stock from the family of a
member, and a $2,000 grant from the Dodge Foundation for operating
expenses. (The latter is separate from the application for a $17,000 project
grant still being considered.)

February 2001 Board Minutes 2

lll. NATIONAL OFFICE REPORT (See Attachment #2)
A) Caroline thanked the board for recent personal gifts. She discussed
her work flow and load as being satisfactory but challenging. She expects to
be able to publish the 2001 Membership Directory Supplement in late spring.
She outlined the kinds of donated professional services we are receiving.
B) She reported that with the help of pro bono legal assistance, we are in
the process of applying to register the organization name, the logo, and
the name of Pass /t On! with the U.S. Trademark Office.
C) She also reported several office procedure changes, all of which met
with the board’s approval:
(1) The 2-year renewal option, so far offered for individual/family
memberships only, will be extended to all membership categories,
effective immediately.
(2) Effective immediately, we will stop offering the Radio List as a
member benefit. Instead, we will link to the online version from our
Web site.
(3) Eliminate the task of sending out acknowledgments of
membership renewals, starting now.

IV. NATIONAL GATHERING
(A) Wrap-up of 2000
(1) Barbara W. and Caroline presented a series of policy and
procedure changes that would enhance efficiency and be less hectic
for Caroline. These involved earlier registration cutoff dates,
additional late fees, elimination of extraordinary servicing of last-
minute inquiries, fewer and less flexible fee categories, and an earlier
scholarship application cutoff. (See Attachment #3.) These were
adopted.
(2) The board agreed to Barbara’s proposal to offer reduced fees to
persons attending only as personal care aides or child care aides
to other attendees. (Attachment #4.)
(3) Also approved was Barbara’s proposed change in the
scholarship policy so that anyone who has never attended a national
gathering would be eligible, not just those joining since the last
gathering. (Attachment #5.)
(4) Barbara distributed a summary of attendee evaluation sheets,
and a general discussion of board members’ role followed. The
consensus was that the board needs to be obviously available but not
overly visible.
a) It was decided to have a board table with a theme of
Hospitality, Information and Feedback in the registration area
throughout the gathering, to be staffed during registration

February 2001 Board Minutes 3

periods and non-workshop periods. Items to be included are a
banner, membership information, a set of P/O! issues, an FAQ list
for board reference, a signup sheet for committee and task
volunteers, and regional “show and tell” boards prepared by the
regional reps. Sally will organize this, and Tom, Jenny, and Ruth
will help.

b) There was agreement that the board should continue to take
responsibility for planning and conducting the gathering
opening and closing, that these should be planned in advance
of the gathering (before the October board meeting), and that
some new people and some more experienced ones should be
brought together to think about the format and content. This is
to be discussed further at the June board meeting.

c) The group was disappointed by the way the fund raising
portion of the 2000 gathering played out. They expressed a
desire to create a certain atmosphere and not to let money
matters interfere with it. It was agreed that in 2001, fund raising
efforts should be inconspicuous, probably outside whole-group
sessions. The June board meeting agenda will allow for time to
think about how to raise about $2000 from the gathering while
preserving the wanted tone. Some suggestions: Oasis (CD
replicators) as sponsor, donation sales table, silent auction. Also,
a different presentation of Give-A-Gift is needed, and several
ideas were offered.

(B) 2001 Gathering
(1) Leadership —Bonnie reported that Ingrid Noyes is doing site
liaison and other tasks, but does not want the full responsibilities of
sole chair. Barbara Wright is willing to advise organizers and help keep
things moving according to the timeline if needed, but does not want
to serve as official co-chair. Later in the meeting, Joanne Tuller, who
had come for a social time, was asked to co-chair. She said she would
give an answer in a few days after she had more information about
what would be required. If she declines, two or three people will make
calls using the list developed at this meeting. (See below.) Barbara
Wright would help with this.
(2) Committees—A number of other people are in place to either
chair or help with committees, but several remain to be filled. The
most urgent task is to find a publicity chair. The group brainstormed a
list of potential volunteers, and Bonnie will call those considered most
promising. For clarification, it was agreed that the Publicity Committee
should focus on print/broadcast media, organizational newsletters, etc.
The Outreach Committee—primarily local—should work on building
relationships and alliances with organizations and communities, and

February 2001 Board Minutes 4

should be linked with the Scholarship Committee.

(3) Budget—Caroline agreed to work on the budget with Ingrid,
including the New York gathering and the last Petaluma gathering for
estimating figures. As part of it, she will do a breakdown showing what
portion of various gathering expenses is generated from the national
office. The budget is to be approved by the Executive Committee.

(4) Magic Penny—Sally said that Ella Jenkins has been selected as
the Award recipient and is being approached.

(5) Keynote—Tom reported that he has not received a reply to a
letter of invitation sent to Bernice Reagon. Bonnie and/or Ruth will call
Ms. Reagon within the next 2 weeks, and if there is no confirmation by
February 28, Tom will write her saying that we’ve interpreted her
silence as a no and we will make other plans.

Our current policy is to offer keynoters free registration, including on-
site lodging, plus an honorarium of up to $200. To better negotiate
with Ms. Reagon if she will not donate her time, Tom was given
authority to offer up to $1000. Sally will approach Oasis to underwrite
the keynote cost. If this fails, Barbara Wright would donate the $1000.
There was a recognition that the Magic Penny Award now honors
elders, which was the original purpose of the keynote, and so maybe
the keynote should be eliminated or its function reconceived. It was
agreed that for 2001, gathering organizers would not be limited by the
concept of “elders” in selecting a keynoter if Bernice Reagon is not
available. They might simply engage someone for a special
presentation not considered a “keynote” or omit that segment of the
schedule. Tom will work with the Executive Committee on this. It was
also agreed that transportation costs and out-of-pocket registration
fees with on-site housing may be paid for both the keynote presenter
and the Magic Penny recipient; approval of the Executive Committee
is needed if organizers want to pay any expenses beyond these. Ifa
corporate underwriter is found, this may enlarge the options.

(C) Beyond 2001
Scott Kepnes will chair the 2002 gathering if it is held in the east.

Vv. REGIONS

(A) Jenny reported on the Regional Spotlight Mid-Atlantic gathering being
organized for March 24. She discussed the committee’s approach to
publicity, which has generated good interest. The board at its June meeting
will decide which region to focus on next. Before then, Jenny and Lisa
Atkinson will be in touch with regional reps about it.

(B) Barbara W. is no longer serving as a Regional Coordinator for the

February 2001 Board Minutes 5

board, but Jenny and Lisa are continuing.

(C) Sandy Byer has recently resigned as Regional Representative for
Canada and as Pass /t On! New Sounds editor. Nancy Silber will take on
the New Sounds duties, but no candidate for replacement rep has been
identified.

Vi. BROCHURE
(A) Design—Ruth and Caroline displayed mock-ups of the proposed
brochure design. Its general design was approved. The group discussed
various possible refinements, and specified that the membership form should
be attached rather than inserted. Jerry Presnell is donating graphic design
services for the brochure, billing only for finishing services he must contract
out. The board directed that as many copies be printed as the budget
allows, ready for distribution by May 1 if possible.
(B) Credit cards—The group agreed that it is desirable to have credit card
capabilities before the brochure is finalized. Sally agreed to investigate set-
up procedures as soon as possible to find the cheapest feasible service. She
was authorized to commit up to $500 for a start-up fee plus up to $30 a
month service fee.
(C) Distribution Decisions—Several people said that a membership
development plan is needed, of which the use of the brochure will be one
element. There was some hope that this could be discussed in June.
1) Initial
¢ One to each member with an order form for more
¢ Several to each regional rep with an order form for more and a
sample letter to send out with the brochure to area organizations
¢ One to each former grantor
2) Later
e Send to other organizations to be identified by the board
e¢ Secure a CMN member to take responsibility for storage and for
filling member orders directly. Scott will ask Jean Schwartz, who will
handle the logo merchandise, to do this task also.

Vil. PASS IT ON!

(See Attachment #5 to the October 2000 minutes for details of the
agreement being negotiated.) Scott had talked with Susan Keniston
recently, but she has still not committed to editing the Winter 2002. If she
doesn't perform the usual editorial duties, she wants to receive the full
$2000 for that issue for training its guest editor(s). Scott and Beth Bierko
are considering committing to editing one issue. The following decisions
were made, with Scott abstaining from voting:

February 2001 Board Minutes 6

¢ Have Susan write up the editor’s procedures (e.g., timelines, tasks) for
producing an issue (as everyone doing pivotal work should do).

¢ Accept Scott and Beth as guest editors of the winter 2002 issue. (Have a
decision by March 1 if possible.) If they agree, they would be paid $2000.
No further commitment for future issues is implied. They are asked to
write up the procedures they follow as a guide for future guest editors.
Susan’s name would remain on the masthead as editor, with Scott and
Beth listed as guest editors. Scott would stay on the board but without
vote during the period when he is being compensated.

e Susan will be expected to train the guest editor(s), which is expected to
take under six hours, without compensation.

¢ The format of a guest-edited issue is at the discretion of the one(s)
editing, although for continuity and practicality, the general layout should
remain about as usual. The idea is to keep a balance between continuity
and innovation. Innovations can be made permanent later if wanted.

e The Editorial Advisory Committee was expanded to provide good support
for Susan and guest editors: Joanne, Bonnie, Phil, Sally, and (ex-officio)
Caroline, Susan K.

e¢ Should the Bierkos decide not to take on the issue, Sally, working with
Bonnie, would edit a songs issue.

There was considerable brainstorming about possible formats for a guest-
edited issue. Among the ideas was a songs issue with or without an
accompanying CD. It would retain standard regular features such as
Regional Reports and New Sounds. Members wanting the CD version of the
issue would pay extra for it. Sally will consult Oasis about arrangements and
prices for a CD to inform any decisions about this project.

Vill. BOARD OPERATIONS

(A) Presidency—Having completed the term to which she committed,
Bonnie does not want to continue serving as president in an executive
capacity after this meeting. She is willing to stay on the Executive
Committee. In discussing how to restructure the presidency and/or distribute
its responsibilities, there was general agreement that a long-term goal
should be to achieve a system whereby the presidency would always be
filled. In the short term, that could mean defining and reassigning the tasks
and perhaps hiring people for specific projects such as Pass /t On! editorship
and national gathering organizer, so that if in future the situation allows for
hiring an executive director, that job can be more clearly defined. The
Executive Committee was asked to start thinking about the president’s job
as part of the organization structure and begin to develop a proposal for a
long-term system for keeping the position filled.

February 2001 Board Minutes 7

Bonnie distributed an analysis of the president’s responsibilities and the
estimated time involved. She has spent about twenty-five hours a month.
(See Attachment #6.) To accomplish the tasks, the system of BSH (Buck
Stops Here) oversight was revived, and the assignments for general areas
are as follows:

1) Board Operations: Executive Committee
e Managing meeting logistics—Whoever houses the meeting
2) PIO! Editorial Advisory: Editorial Advisory Committee (Bonnie,
Joanne, Sally, Phil, Caroline)
3) National Office: Joanne and others of Executive Committee
4) Financial Records:
e Policy decisions about restricted funds, accounts—Executive
Committee
¢ Develop sense of yearly and year-to-year budget—Barbara T.
(analysis only, not oversight or decision making), Barbara W.
e Prepare financial report for board meetings—Barbara T. with

Caroline
e¢ Stock account management—Barbara W.
5) Fund Raising:

¢ Grant writer and grant tracker—Phil
¢ Write donor thanks letters as prompted by Caroline—Ruth and
Susan
¢ Income Generation—unfilled
e¢ Respond to income-producing ideas from membership or
board projects— Executive Committee
6) National Gathering: Barbara W.
7) Regional Gatherings & Concerns: Jenny and Lisa
8) Web Site: Barbara T.
9) Membership Generation: Unfilled
10) Special Projects:
¢ Brochure—Ruth, Scott, with Caroline
¢ Conference Center Weekend—Unfilled

Other specific commitments are:
1) Write board report for P/O/: Bonnie (Feb. and June 2001 meetings)
2) Minutes of this meeting: Caroline

(B) New Board Members-—lIt was decided to recontact the people who
have previously been invited to join the board to see if they can do it now.
Bonnie will ask Joanne to do this. At the June meeting, the board should

February 2001 Board Minutes 8

develop a process for bringing in new people.

(C) Future Meetings—The next meeting will be June 8th (10 AM-6 PM) and
9th (9 AM-4 PM), 2001, at Sally’s. There was disagreement on the utility of
scheduling a conference call then to include absent board members, and the
question was referred to Scott and others planning the meeting. Susan
Hopkins was suggested as a facititator for the October meeting. Scott will
ask her.

(D) Board Travel Fund Proposal—The group did not agree on the
interpretation of a section of the proposal prepared by Bonnie with Susan
Hopkins. Scott will check with Susan on her intention. Since the overall
policy was not in question, it was agreed to adopt the version as edited for
clarity after the meeting. (See Attachment #7.)

(E) Election Of Officers—These officers were elected unamimously:

President—Bonnie Lockhart (to perform legal functions only)
Treasurer—Joanne Hammil
Clerk—Michael Miller (with his prior consent)

Joanne, Ruth, Bonnie, and Scott will continue as the Executive Committee.

IX. ELECTRONIC SERVICES

(A) Web Site—Barbara T. reported that since the last board meeting, Dave
Trahan has joined the team, volunteering technical services. We are trying
to establish monthly updates and to this end have changed the division of
labor between Barbara and Caroline. Barbara described a number of
upgrades and new features being planned. Scott said he is willing to train to
do MP3 transfers of music for the site. Sally will investigate getting a secure
site to accommodate credit cards. It was agreed that for the present we will
continue to post only one P/O! article per issue and (add) one song with
audio, not the entire contents. Bonnie will add this usage to the song
permission form starting immediately.

There was a discussion of how the board envisions the site’s purpose and
format. We need to be ready to apply grant funds if we get them. It was
decided to give time at the June meeting to identifying priorities and action
steps out of which could be developed a job description for a site
coordinator. Barbara distributed a sheet giving some collected ideas. (See
Attachment #8.)

(B) E-Mail Group—At the moment the list is not functioning because of

February 2001 Board Minutes 9

technical problems. We are working to solve the problem.

X. INCOME STRATEGIES

(A) Rowe Conference Center Project— (See Attachment #4 to October
2000 minutes for details.) Sarah Pirtle continues to work on this project.
Decisions to be made soon are

(1) Date: Space is available in 2002 for the weekends of February 24,
March 10, and March 24. The group favored the March 10 date.

(2) How income will be divided; projected CMN income is a maximum
of $2000. Especially since CMN presenters must pay their own
transportation costs, the board agreed that they should receive some
compensation, amount to be decided by the project committee. The
committee should begin work in June 2001.

(3) Project structure and committee makeup.

Sarah and other planners will develop a process for choosing presenters. No
specific board action was taken on this project.

(B) Dodge Grant—Bonnie and Phil met with a Dodge staff person who was
not encouraging about approval of our grant proposal since CMN doesn’t fit
their usual grantee and project profile. It is possible that an exception will be
made.

(C) Concert Guidelines—The guidelines adopted provisionally in October
were extended until the June meeting, when they will be revisited.

(D) Logo Products—This discussion was deferred until the June meeting.

(E) Member Fund Raising Appeal—The group decided not to do a mail
appeal this spring but to make income strategies a high priority at the June
meeting.

XI. CLOSING—At Joanne Hammil’s suggestion, cards had been prepared
during the meeting thanking graphic designer Jan Graves for her work on the
logo and logo merchandise, and to Lisa Garrison for her role in effecting the
$2000 grant from the Dodge Foundation. The meeting closed with a song.

Make to-do list
Make list of BSHs separately for bd. ref.
BL will fulfill the legal functions of the position

CMN Board Minutes
February 3, 2001

Present: Caroline, Bonnie, Barbara W., Barbara T., Scott, Tom, Sally,
Jenny, Ruth

|. Financial Report : We did not lose $ this year. Last year lost $ due to ED.
Comments: We don't have an accountant. We need another step. We are
missing the analysis of where we're going. Barb T. made pie charts of
income and expenses. A budget would help executive committee make good
financial decisions.

Goal: Produce a budget for 2002 by the next October meeting.

Action Steps: Have a report on National Office Expenses - Caroline and Barb
T.

Barbara T. is willing to continue working on the budget with Caroline and
Marcia. Barb W. is also willing to help as an assistant.

Announcement: We got an $8000 stock donation and we got a $2000 Dodge
grant

for operating expenses!!

Il. National Office: Caroline submitted a report about her hours spent on
administrative work. Doesn't want more hours, but is willing to take on
new projects because she gets more efficient at old tasks. Appreciates the
massages greatly!!

*Pro bono lawyer - filing for trademark of Children's Music Network and
Pass It On! It may take a year to find out if we can get the trademark.
We will have to pay some fees

*We will stop offering radio list because it gets quickly outdated. PJ and
Monty have offered free link to their updated radio list online.

*Marcia suggests we submit receipts, get reimbursed and then donate the $
rather than just not submitting receipts. Otherwise, we obscure our real
expenses. We strongly urge all board members to do this.

Ill. Gathering 2001: Date - October 12-14, 2001

A. Wrap up of 2000

1. Registration revision - Caroline takes registration

until Wed. before the gathering. Need cut-off date - after a certain date,
registration at the door only. Caroline submitted a proposal for changes
in registration policy.

Proposal for full gathering fees:

Prior to Sept 15 (one month before) - 15-20% early-bird discount
Between Sept 15 and 10 days before the gathering - regular fee

After 10 days before - regular fee plus Late fee of $30 per adult
Passed.

New categories

Weekend w/ housing

Weekend w/out housing

One day (either Sat. or Sun. same price)

Passed.

Scholarships

People coming as helpers will get a reduced fee.

Scholarships should be available to anyone who has never been to a
national gathering even if they have been a member for several years.
Passed.

Evaluation results
Only 11 people did evaluation forms - we need to do more at the
gathering to get evaluations finished at the gathering.

Suggestion: Have a CMN board table with brochures and a few board
members.

Make it very visible - next to registration table. We could have a board
display. It would be open during registration and meal times. All board
members take a slot. Hospitality, Information and Feedback. Ask regional
reps to make a board about their region to send to the national gathering.
Sally, Jenny and Tom will work on this.

Annual Mtg. Feedback

Opening - Ruth was disappointed - it felt haphazard, boring,

repetitive. We need to decide what we want in an opening. Proposal that
board takes responsibility of the opening. Proposal to put on the June
agenda.

closing - closing was going well until photo. The photo ruined the end.

Fundraising

Way too much! C to C, Give a gift and products. Doing the

fundraising several times during the gathering was too much. Give a gift
did not work right after the Magic Penny. We don't want to ruin the vibe
of the gathering.

Ideas for non-intrusive fundraising: Oasis will be a sponsor. Donation
table. Silent Auction.

Gathering Committee Structure:

Update: Bonnie called several people about being Gathering chair who said
cannot do it. Ingrid is willing to do help on it but not alone, she is

doing the site. Leslie Zak is working also, there are others who have
indicated they will put energy into the gathering, but we do need to finda

chair for the Gathering as a whole. A list of people, particularly
California members was brainstormed to be contacted for Gathering chair as
well as some key committees that need work to begin right now (Publicity).

Defining Gathering chair: needs to keep track of time line, big picture
person,

Priority List of people to contact
Katherine Dines 2

Robin Song 1

Kate Munger 1

Greta Peterson 1
ronbergs 1

Mary lee Sunserai 3

Susie Shineman 1

Janet Sclaroff - small tasks
Dave Kinnoin 1

Ken Frawley 2

Terry Liberstein1

Rhreta 2

Nina Ryan 2

Milt Rosenberg 2

Jan Donbrawer 1

Allards 1

Pj Swift 1

Aieleen Vance 1

Mary jane Dager - small tasks
Wiksey - small tasks
Percell - small tasks
Rachel Sumner - publicity

Talked about focus of some fo the committee work - publicity focus on
print/broadcast media, organizational newsletters, etc. Outreach should be
focused on building relationships and alliances with organizations and
communities

List of Committees:

Publicity

Outreach

CEU Certification - Bonnie

Site - Ingrid

Workshops - Beth Bierko & Lisa A
Magic Penny - Sally & Phil
Keynote

Sales Table - Susan Hopkins

Sound - Tim Cain
Scholarships
Childcare

Outreach
Transportation - Ingrid

Budget should reflect info from last Petaluma gathering and New York,
Caroline and Ingrid at this point will work out

Tom - Keynote report

Has made a list of possibilities, brainstormed with Pete Seeger, list
includes Bernice Reagon, Ella Jenkins, Faith Petric, Tom Paxton, Raffi,
Peter Yarrow, Ruth Pelham, Peter Alsop, Tom Hunter, Fred Rogers

Tom has sent a letter of invitation to Bernice Reagan. Also talked about
the concept of our keynotes, has been an honoring of our elders in the
past. Now that we have Magic Penny that also fills that role, he
encouraged us to think about adding people of younger ages who have a lot
to share. Discussed issue of paying keynote's transportion costs, paying

a fee. Ruth suggested using an organizational sponsor to underwrite this.
There's two ideas for this coming gathering - could pick someone "more
in-house" that we wouldn't have to change our budget to ask, or should we
look for some outside funding to bring in a larger scale name. Sally

offered to approach Oasis to donate money for this.

We passed new policy - CMN will pay transportation and registration
(on-site lodging & food) for keynote and for Magic Penny. Passed
unanimously.

We discussed what Tom can negotiate with, policy above, Sally will approach
Oasis about sponsoring. Ruth will follow-up with a call to Bernice in two
weeks. We talked about reasons why Bernice Reagon would be a great
choice

- she has rich history with musical traditions that all people working

with children should know. Tom has authority to negotiate $1000 (which
Barbara W. will donate if Oasis will not do it), but he will see if she

will donate her time first.

Discussion again about changing the concept of the keynote and what our
criteria are. Also whether or not to have a keynote at all given that the
Magic Penny has become the way we honor elders. Voted on dropping the
keynote for this coming year if Bernice can't do it. Tom will work with
exec committee on perhaps setting up a special presentation by someone
local in its place, they will figure this out together.

REGIONAL REPORT

Jenny passed around flyer for the Philadelphia gathering which is the
current ‘spotlight on a region' gathering. Have done mailings and contacts
at conferences and with organizations. Have gotten lots of calls, seems
like interest is high. The workshop is at a school and children will take
flyers home to their families to encourage their attendance too. Mailings
were done on Two of a Kind's bulk permit. There are six people on the
organizing committee, and also a great spread in Pass It On. People feel
Spotlight on a Region is a great way to help build a region. In June, we

will decide on where next spotlight will be. Lisa and Jenny will touch

base with regional reps before June meeting about this.

BROCHURE

Scott worked with Ruth on Give a Gift, the brochure and the membership
form. Caroline's brother is donating his services to do graphic design for
brochure, Jerry Ruth and Caroline were able to meet in Florida to work on

it. She brought several color mock-ups of the brochure. Still trying to
resolve how membership form will be part of it. Discussed figuring out
having credit card capability before brochure is printed so we can include
that info on it. Discussed having membership form attached with
membership

fees on it, when rates change, the forms can be removed from old brochures
which still can be used, and then print up new brochures with the new info.
Vote to have membership form attached to form was taken and passed.
Talked a little bit about wording -- on back "environmental stewardship"
needs to be replaced, ideas are "environmental awareness", will continue to
talk about the content over dinner.

ADJOURNED FOR DINNER

PASS IT ON!

Read agreement with Susan Keniston re: PIO!. Scott talked with

Susan who is not really interested in doing the third issue in the
agreement. Scott and Beth are interested in the guest editorship of PIO!.
* What level of training do they need?

* Who would train them?

* Susan would do two issues/year. Scott and Beth would do third issue.
* Susan wants to receive the full $2000 for training that issue.

Discussion on where Scott's energies are more needed, PIO! OR BOARD.

Can he be on board, and an editor? If not paid, yes, or we could vote to
change policy.

HOw much change of format would happen in third issue? WHICH pieces (like
regional reports, etc.) are still included in third issue?

PHil's PRoposal: Susan is on the hook for two more issues;

1) Determine if Scott and Beth want/can do it

2) Make Susan an offer/counter proposal: $500 to train Bierko's to do third
issue

3) Expand PIO! committee to support new and old editors..

Barb T: Anyone in organization with pivotal role should write up what their
job entails. Susan should do such a write-up (timelines, jobs) for PIO!
Barb feels third issue should be paid to person who does the work.

Bonnie: two trends: 1) New ideas for extra issue; 2) Do simple issue with
regular features but few articles.

Ruth: CD idea should come later.
"COME OUT ON TIME AND TRAIN YOUR SUCCESSORS'"----PETE SEEGER

If Bierko's were editors for one issue, during the time they were editors,
they could not be voting board members.

Sally's Proposal:

1) Board will accept Beth adn Scott Bierko as guest editors for third issue
(Winter 2002)

2) BIERKO'S WILL BE PAID $2000 for editing that issue.

3) Susan will be asked to write up a timeline of procedures associated
with getting an issue out.

4) Susan will haevverbal communication with Bierko's to orient Bierko's on
issue production. (brief orientation about editorship).

SAlly's proposal accepted unanimously

Caroline suggests Masthead keeps Susan's name with Beirkos as guest
editors.

Board OK's.

PIO! editorial advisory Committee includes: Sally Rogers, Joanne Hammill,
Bonnie Lockhart, Phil Hoose, Caroline Presnell.

Next Step:

Bierko's must decide by March 1.
What is plan B?

Sally Will edit a songs issue for Plan B.

Sunday meeting session:

Bonnie wishes to no longer be president Will remain on exec. How--and
whether to restructure presidency. must we have a president? Caroline
says historically we haven't had a pres at times. Duties were distributed.
Worked okay, but Caroline thinks ultimately we need a president and an
e.d.

Bonnie: exec works somewhat informally, sometimes contacting/involving
president, sometimes addressing problems and issues independently. Stuff
comes into Caroline, who sees flags and alerts exec, pres, others of us.

We have an informal, Caroline-generated m.o of how to distribute group
energy.

Bonnie figures she spends 25 hrs/mo on CMN work. Bonnie denies that she is
the queen of efficiency, but says she's not hopeless either. Much of

whether she spends her time addressing problems or in some other ways
comes

from her feel for the organization and her personal style.

Tom--we should re-consider Executive Director concept

Bonnie--prefers hiring project managers for now. That will identify tasks,
and in a way create the job descriptions for the e.d. It will get us used
to hiring stafff, too.

Barbara T. We have circles within circles now. Bonnie and Caroline in
center. Advocates teasing away from exec those jobs that can be done
within committies, e.g., PIO committee, Website committee. Idea is to
streamline exec as a general decision-maiking body.

Regional committees are taking more and more responsibility for their
activties, thus taking pressure off the exec.

Bonnie: Agenda setting/facilitaion of board meetings needs not to be
assigned to committees but to remain a board function. Bonnie, while
accepting many compliments about her facilitation skills, says she doesn't
want t;o chair the next (June) meeting. That will help her feel genuinely
non-presidential.

Buck stops here people:

*National Gathering--Barbara Wright

*Fundraising (foundations, corporations)--Phil hoose

*Donor thank yous--Ruth

*Respond to ideas from membership*--exec

*Financial Records--Barbara Tilsen--but exec approves checks
*Developing Budget --Barbar w , Barbaa T, Caroline

*Stock oversight--Barbara W

Joanne Hammil functions as a board liaison to Caroline, often C's first
point of contact for thorny or nebulous issues/problems. Caroline values
this, and this is working well.

Scott has volunteered to set agenda/facilitate next board meeting, working
closely with exec and Caroline.

June 9-10, next board meeting. Sally's house. 10-6 on Sat, 9-4 on Sun .
We'll meet

on the deck. There was a discussion about whether or not to include a
conference call during this meeting, to keep absent members involved and
give them tasks. Some felt this could be accomplished through follow-up
e-mail. Discussion referred to Scott as part of his conference planning.

Sally will communicate to others the logistics of the meeting.
PIO! Bonnie will write "A Word from the Board" in the next issueand for June

Board Meeting follow-up TBD in June
Susan Hopkins has been suggested to facilitate Oct. meeting - Scott will call.

Brochure

Proposal - send brochure to every CMN member - include PC asking how
many

they want and a form letter about disseminating the brochure. - Ruth will
do w/ input from Exec. Committee

Send batches to Regional Reps

Regional reps or members may want to send to individual brochures to
organizations.

Set up a plan for disseminating to organizations

Find someone who is willing to store the brochures and send them out.
Scott suggested that we have a membership profile to be able to follow-up
with members.

We need to revisit ideas for building membership, look at ideas from last
gathering.

10,000 first print run - get quotes for 20,000 - committee will decide
Goal: Send brochures to members and regional reps

Action steps:

1. Finish brochure and get quotes - Ruth, Caroline, Jerry

2. Print brochure - ideal is to have them ready by late March

3. Mail brochures to members and reps w/ order form - Scott will find
member distributor. Ruth will write form letter and PC order form.

Member distributor will need to be responsible for storing brochures and

sending them out.

Board Elections
Currently: Bonnie is President, Joanne is Treasurer, Michael Miller is Clerk
All in favor of keeping these officers (Bonnie is figurehead). Passed.

Travel fund: The board has allocated up to $1000 to help board members
attend a meeting. See policy on board travel fund. Proposal to adopt.
Passed. People should apply before the meeting. We'd like to keep $1000 in
the travel fund.

Need to clarify Susan Hopkins offer of donation - Scott will call Susan.

Web Site:

Barb T. updated the board on what is happening with the website. Wanted to
have a monthly update of the website - this has gotten stalled. Carl Foote
and Dave Trahan are working as computer consultants. An update just
happened in the last week. Want to shift some workload between Caroline
and Barb T. Barb T. will try to make sure that updates happen monthly.
Would like to put a counter on the website. We have gotten positive
feedback - people have come to the gathering as a result of the web, and
Jenny and David have gotten a gig due to the website. Still working on

email list. May need to hire somebody to figure out the problem.

In March we will know about Dodge grant to fund website. If we get the
money, we will figure out how to use the $ in the June meeting.

Ideas:

*Get our music on the web.

*Find an editor to choose the songs - anyone can have a link to their
webpage

*search engines

1st priority - increase the member links, increase resource links

Website:

PIO! in relation to the website.

* Barb thinks twould be good to add an article and a song or two
* Don't put whole magazine up because it is a member benefit.

* Scott thinks hang back on putting too much on until we know how
much use the site will get. But likes idea of putting music onin MP3
format with a player. Doesn't think it's that hard to do and would be
willing to be involved so he could learn.

Pass It ON is viable in the print medium.

Everyone agrees that currently any of PIO on the site should be a teaser.
Also, the CMN quilt will be added on to the site sometime soon.

ROWE CONFERENCE CENTER

Good example of the kind of project that can be done without board
management. Right now date needs to be confirmed. CMN will get $50 per
registration. The CMN presenters will be ones who organize the program.
Rowe will take care of all logistical arrangements. So far the organizers
feel that each presenter should get some kind of stipend and this planning
group will figure out what that will be. Possible dates are: March 10th
weekend 2002 or end of the month. There is a Feb. date open that is at the
end of teacher break but people don't feel that that is good timing. At

the meeting, Ruth and Barb T. said they would be interested in being
presenters at it.

People would apply to be a presenter and would cover their own travel
expenses. Board recommends March 10th date. Purpose of this project
speaks to amplifying our influence in the educational world, greater
visibility in the Rowe catalogue; it also brings in a little money, it will

be a modest amount; and it's a little stepin a direction we've talked about
- being an influence on educators and teachers. This is a good place to

try out doing these kinds of workshops as CMN, since Rowe will take care of
all logistics. Sarah and other planners will develop a process to choose
presenters.

DODGE GRANT

Bonnie and Phil met with one of the Rowe people, he said we don't quite fit
their profile and it's probably 50-50 whether we can get it. He was
interested in what we do, possible that we might be considered a "gem"
that's outside of what they usually do.

NATIONAL GATHERING

Joanne Tuller has been asked to be the Gathering chair, and she is
considering it. As a backup plan, Barbara Wright and Bonnie will begin to
contact the list that was created earlier in the board meeting. This list

will also be used to recruit publicity person and other committee members.

OTHER

Jo sent a message asking that Jan Graves and Lisa Garrison be sent a thank
you for their recent work (Jan on logo and merchandise and Lisa on grant
connections). We'll do those cards during the rest of the board meeting.

Sandy Byer is resigning as Canadian regional rep and also as New Sounds
editor for Pass it On; Nancy Silbur is the new New Sounds editor. A

regional rep needs to be found.

Board organization: we do need to deal long term with how to fill the
presidency position. We discussed continuing to keep the work spread
throughout the board so that the presidency and the exec committee don't
get so overwhelmed with work.

Talked about needing to put new people on board and on exec committee

Jo Hammil will be asked to contact the people who have been previously
invited to be on board to find out if they will consider doing it now.
Bonnie will ask her.

INCOME STRATEGIES
Benefit concerts will be discussed at June meeting, as well as logo products.

The provisional concert guidelines passed before will still be in effect
until they can be discussed at next meeting.

Gathering registration amounts will be determined by Gathering chair,
Caroline, and exec committee

Discussed briefly some of Caroline's workload. This should be an organized
discussion at a later date. One example is the member renewals and how
they are tracked and communicated with, right now she does personal letter
which gets time consuming. We all said to drop that right now, other

things have priority.

Ruth raised doing some direct mail and consider other ways to appeal to
members rather than at the gathering.

Sally raised the idea of a silent auction at the gathering. These things

will be discussed at the June meeting. There will be no direct mail piece

this spring. Decided Give a Gift at the gathering will not be done asa
large-scale pitch but rather with forms at the table, posters prominently
displayed, maybe stuff in the registration packets and announcements to the
whole group.

Make to-do list
Make list of BSHs separately for bd. ref.

BL will fulfill the legal functions of the position
BL will fulfill the legal functions of the position

PROPOSED POLICY ITEM RE NATIONAL GATHERING FEES
Submitted by Barbara Wright

NEW ITEM: Attendant Care

Fees for persons attending only as child-care or disabled-care
attendants to a regular registrant may be reduced to cost: the
facility's per person charge plus $15 for CMN's per person gathering
expense. Such persons may also be considered for scholarship
assistance to further reduce this amount.

AGENDA ATTACHMENT February 2001—PI10! AGREEMENT
October 1, 2000

The following agreement was made between Bonnie Lockhart, representing the
CMN board, and Susan Keniston, who will be the P/O! Editorial Consultant as
specified below.

= The CMN Board agrees to pay the Editorial Consultant $2000 per issue for the
Spring 2001, Fall 2001, and Winter 2002 issues of P/O! The Board understands
that the Editorial Consultant is not certain that she can commit to the Winter
2002 issue at this time. The arrangement for that issue will be determined at a
later date.

= The Board agrees that issues need not be longer than 28-36 pages; nor must
they be organized by themes. If the Editorial Consultant wishes to prepare theme-
driven issues, or to prepare longer issues (up to 44 pages), she is free to do so.

= This agreement includes an option to renew, at the same rate of payment, for
an additional year (issues Spring 2002, Fall 2002 and Winter 2003).

= The Editorial Consultant would resign from the Board after the Winter 2001
board meeting in order to avoid conflict of interest. The Editorial Consultant would
be encouraged to attend Board meetings as a non-voting participant.

AGENDA ATTACHMENT February 2001—
POLICY ON BOARD TRAVEL FUND DRAFT January 31, 2001

1. CMN Board Travel Fund Management

A scholarship fund to assist CMN Board members to be able to travel to board
meetings shall be set up and may be fed by individual donations or board
allocation. The monies will be placed in a restricted fund, recorded by our
bookeeper.

The CMN Executive Committee is responsible for making decisions about use and
financial management of the funds.

Up to $500 of General Fund monies for each of the brd mtgs (Spring and
Winter) can be dispersed by the Exec Board to Board members who apply for
travel subsidy. That amount, up to $500, will be transferred to travel fund

for dispersal if necessary (if existing travel fund cannot meet demand) Any
amount of that $500/per meeting (Spring & Winter) not spent on travel will
remain in or be returned to General Fund.

2. Application Process

The scholarship applicant is to send a short written statement of need for
funding to attend the board meeting to the CMN Executive Committee for
consideration. "What circumstances make it difficult for you to attend the
CMN Board meeting?" Each applicant is to define "need" in relation to own
personal circumstances. Applicants are welcome to apply as often as they
feel appropriate.

Note: This assistance is to be available only for the winter and spring
board meetings held on the east coast; i.e., not for the fall meetings held
at the Gathering.

3. Administration of the process: that is, receiving applications, making
decisions, and notifying applicants of the decisions.

The CMN Executive Committee will hold responsibility for making decisions
about scholarship recipients, as well as notification. If, one or more

members of the Executive Committee want to apply, the Executive Committee
shall temporarily appoint another CMN Board member to sit in place of the
applicant for that decision.

4. Criteria List: any one of them may be a sufficient reason for a grant in

a given case:

a. distance

b. need

c. haven't been able to attend for a while.

If there are multiple requests and insufficient funds for all, if that

person has a role to play in the meeting that would make it especially important
that she/he be there in person, then priority shall be given to that individual's
application. The CMN President will receive scholarship priority for both the
Winter and Spring board meetings.

BOARD PRESIDENT’S TASKS Draft 1/25/01

What follows are some notes on the tasks that I’ve done, or worried about not
doing, as Board president from 10/98 through 1/01.

Some of these tasks have been covered by Caroline or other Board members
during my presidency, but I’ve included those tasks in order to make this list as
comprehensive as possible.

| made a stab at time estimates to try and give some perspective on what these
tasks entail, but estimating time felt a little absurd. Some tasks | do daily, some

I’ve done only once or twice over the two year period. Some estimates indicate
what | wish I’d spent on a given task, rather than what | did.

OUTLINE OF TASKS

Most tasks relate to one or more of the following areas of CMN work:
|. BOARD OPERATIONS, COMMUNICATION, AND MEETINGS
Il. PlO! EDITORIAL ADVISORY

Ill. NATIONAL OFFICE CONTACT

IV. FINANCIAL RECORDS

V. FUNDRAISING / INCOME GENERATION

VI. NATIONAL GATHERING

VII. REGIONAL GATHERINGS AND CONCERNS

VIIL WEB SITE

IX. SPECIAL PROJECTS

X. MEMBERSHIP DEVELOPMENT

DETAILS OF THE TASKS

. BOARD OPERATIONS, COMMUNICATION, AND MEETINGS (12hrs/mo)
A. Facilitate Dissemination of Information & Questions, through executive brd,
national office, and larger board when necessary. Track email through to
decision. (About 8hrs/mo) Examples: A member proposes a new CMN project.
Or, the bookeeper wants to know should a particular donation be attached to a
particular restricted fund?

President's Duties p. 2

B. Board Meeting Preparation (About 12 hrs/mtg.)

1. Manage logistics. Secure meeting space, housing, food.
Communicate above to board members. Keep track of responses.
With exec brd, decide on distribution of travel subsidy. Trouble shoot
and coordinate transportation.

2. Prepare Agenda. Study previous minutes, to-do lists, email

correspondence.
Prioritize, organize, assign times to issues, and assign reports.
Distribute (email) agenda draft a week or more before Mtg. Collect
proposals, supporting documents to facilitate discussion & distribute
in advance of mtg. Revise according to brd members’ feedback
Secure minute taker, time keeper, “to-do” list keeper Copy and
distribute final agenda and attachments at mtg.

C. Board Meeting Follow-up (about 4 hrs/mtg)

1. Write report for PIO!

2. Make sure follow up tasks (minutes, “to do” list distribution) are assigned

3. File all reports, agenda, documents needed for follow through & next

mtg.

Il. PlO! EDITORIAL ADVISORY (6 hrs/year)
Consult w/Editor, Caroline & other advisory committee members about
upcoming
themes, legal concerns, schedule changes, policies, writer recruitment. (about 2
hrs/issue)

Ill. NATIONAL OFFICE CONTACT (4.25 hrs/mo)
A. Respond to issues (not covered in other topic areas of this outline) Caroline
fields from members, regional reps, general public (about 4hrs/mo)
B. Receive, read and file Caroline’s monthly reports. Develop a sense of
Caroline’s
work load. (10 min/mo)

IV. FINANCIAL RECORDS (1.5 hrs/mo)
A. Process policy decisions about restricted funds, new accounts.
Bring decisions to Exec or full Board as needed. (1Lhr/mo) Examples: Should
we make the “board travel subsidy fund” a separate account? How shall we
manage stock donations?
B. Receive and file monthly reports from Bookkeeper. Read for issues that
require
Board attention. (15 min/mo)
C. Develop a sense of the yearly and year to year budget.
D. Prepare or delegate preparation of financial report for Board Meetings.
E. Sign invoices, permit release of funds.
F. Keep up on stock account management.

V. FUNDRAISING / INCOME GENERATION (17 hrs/year)

A. Read & keep current on grant proposals being prepared & submitted. (1
hr/mo)

B. Respond to Caroline’s flags about need for donor “thank yous” (2 hrs./yr)

C. Respond to ideas from membership, projects of the Board. (3 hrs/yr)
example:
member donates items for auction. Or consult on budget for logo items.

President's Duties p. 3

VI. NATIONAL GATHERING (18 hrs /yr)
A. Year Preceding and during year of preparation: (10 hrs)
1. Alert Board members on Regions committee to survey regions for
Gathering Hosts
2. Contact potential Gathering Chair people
3. Consult with Gathering Chair & committee chairs about budget, program,

etc.

B. Shortly before: (8 hrs)
1.With Board members, Plan the Plenary or “National Meeting”
2. With Board Regions committee, plan Regional Reps meeting and invite
Reps

C. During: Be available to Board, Gathering Chairs, Caroline to trouble shoot, set
tone, provide leadership

VII. REGIONAL GATHERINGS AND CONCERNS (about 30 min/mo)
A. Answer email, phone calls from Regional Reps.
B. Stay informed about regional developments. Read regional gathering notices.
C. Consult with Reps, Caroline, Exec PIO! Regional editor about policy issues.
Example: speak with Regional Rep who uses his/her name as headliner in
Regional Gathering publicity. Or explore possibilities for benefit concert.

VIII. WEB SITE (about 30 min/mo)
A. Visit monthly
B. Consult with Caroline & Barb about changes, decisions

IX. SPECIAL PROJECTS (2 hr/mo)
A. Respond & consult on member initiated projects. example: Judy Nee
coordinates CD donations for a Northern CA hospital
B. Respond to Board initiated projects examples: Conference Center Weekend,
Brochure
C. Conduct hiring search for consultants, other staff needs

Also in here: brainstorm list

TO-DO LIST: CMN BOARD MEETING 2/3-4/01

ALL:

If possible, attend the Mid-Atlantic spotlighted regional gathering
Check the BSH list following the To-Do List

EXECUTIVE COMMITTEE:

Work with Tom to make decisions about whether to have a keynoter at the 2001
gathering or to eliminate that function this time. (See section IV-B-5 of the minutes.)
Administer the Board Travel Fund distribution

Assist Scott in preparing the agenda for the June board meeting

Start to think about the president’s job as part of the organization structure and begin
to develop a proposal for a long-term system for keeping the position filled

BARBARA T. will:

Continue working with Caroline and the bookkeeper to format financial reports closer
to a budget-category style, adding new useful categories such as the national office
Continue to prepare financial overviews and summaries for board meetings

Develop a proposed 2002 budget for the October board meeting, assisted by Barbara
W. and Caroline

BARBARA W. will:

Assist Barbara T. as needed on developing a 2002 proposed budget

BONNIE will:

Continue to fill legal functions of president

(And/or Ruth) Contact Bernice Reagon re keynoting if no response by 2/17

Search for a gathering publicity chair using the list generated at the board meeting
Add Web usage to the P/O! song permission form

Ask Joanne to recontact people from the potential board member list to try to get new
board members

Write the P/O! board reports for the Feb. and June 2001 meetings

CAROLINE will:

Continue working with Barbara T. and the bookkeeper to format financial reports
closer to a budget-category style, adding new useful categories such as the national
office

Assist Barbara T. on developing a 2002 proposed budget

Work with Ingrid Noyes to develop the gathering budget. As part of that process,
break out the portion of various gathering expenses generated from the national
office

Send Sally a gathering sponsor packet for Oasis

Work with Ruth to finish developing the brochure

JENNY will:

Help Sally organize the board hospitality table for the 2001 gathering. (See section
IV-D of the minutes for details.)

With Lisa, contact reps before the June board meeting about which region to spotlight
next

2/01 TO-DO LIST Cont.

JOANNE will:
e (If willing) Try to get new board members by recontacting people from the potential
board member list

LISA will (please, Lisa):
e With Jenny, contact reps before the June board meeting about which region to
spotlight next

RUTH will:

e (And/or Bonnie) Contact Bernice Reagon re keynoting if no response by 2/17

e¢ E-mail board members to point out that we would have a clearer picture of actual
expenses if they would habitually turn in expense vouchers rather than absorbing
expenses as many do now. (They could endorse the reimbursement as a donation if
they wanted to.)

¢ Help Sally organize the board hospitality table for the 2001 gathering. (See section
IV-D of the minutes for details.)

e¢ Work with Caroline to finish developing the brochure

SALLY will:

¢ Organize the board hospitality table and its staffing for the 2001 gathering, assisted
by Tom, Jenny, and Ruth. (See section IV-D of the minutes for details.) Does this
include asking the reps to create their show and tell boards? If not, who?

e¢ Approach Oasis to underwrite keynoter expenses and honorarium or/and to be a

general sponsor for the gathering

Investigate setting up for credit card use ASAP. (See section VI-B of the minutes.)

Investigate getting a secure Web site to accommodate credit cards

Consult Oasis about prices and what would be required to do a CD with a P/O! issue

Send out the notice for the June board meeting, manage the logistics, and host/house

the meeting

SCOTT will:

e Ask Jean Schwartz to take responsibility for storage and order-filling for brochures

e Prepare the agenda for the June board meeting assisted by others of the Executive
Committee and Caroline

e Facilitate the June meeting

¢ Ask Susan Hopkins to facilitate the October meeting

TOM will:

¢ Help Sally organize the board hospitality table for the 2001 gathering. (See section
IV-D of the minutes for details.)

e¢ Work with the Executive Committee to make decisions about whether to have a
keynoter at the 2001 gathering or to eliminate that function this time. (See section
IV-B-5 of the minutes.)

WHO will?
Ask in plenary whether people like/want a keynoter in addition to the Magic Penny
program

BRAINSTORM LISTS FROM 2/3-4/01 BOARD MEETING

KEYNOTE

Fred Rogers
Raffi

Tom Paxton
Ella Jenkins

Peter Alsop

Tom Hunter
Ruth Pelham
Faith Petric

POSSIBLE GATHERING CHAIR
Number after indicates priority

Katherine Dines 2
Robin Song 1

Kate Munger 1

Greta Peterson 1
Ronbergs 1

Mary Lee Sunseri 3
Susie Schuenemann 1
Dave Kinnoin 1

Ken Frawley 2

Terry Lieberstein1
Rheta Negrete-Karwin 2
Nina Ryne 2

Milt Rosenberg 2

Jan Dombrower 1
Allards 1

Py Swift 1

Aileen Vance 1

POSSIBLE GATHERING PUBLICITY

Rachel Sumner
Ronbergs

Sue Bush

Allards 1
Elizabeth Falconer
Jan Lieberman

POSSIBLES FOR SMALL GATHERING

TASKS
(in addition to lists at left)

Mary Jane Dayger
Diane Wikse

Betty Percell
Janet Sclaroff
Elisa Peres

Betsy Rose

Anne Hill

Jackie Shonerd
Leni Siegel

Susan Lapidus
Johanne LaRoque
Kate Munger
Melissa Mathis
Carol Passovoy
Joe Eding

Robin Goodrow
Bernie Griff

Katie Hopkins
Frosty Krieger
Tamara Adams
José-Luis Orozco
Suni Paz

Peter Baird

Nancy Cassidy
Shannon Callahan
Jean Crossley

Eve Decker
Eleanor Decker
Jackie Breger
Seabury Gould
Pamela Macdonald
Jerry & Bev Praver
Norma Roberts-Wilson
Peggy Tasaka
Seth Sherwood (of Tio Alecc)

A SUGGESTED COMMUNICATION PROTOCOL

Underlying factors:
1) CMN board members try to operate in a nonhierarchical, inclusive,
and open manner.

2) In all or nearly all cases, decision making in CMN is by consensus.

v These processes are inherently more messy than strict hierarchies.

v Messiness can lead to misunderstanding and unnecessary inefficiency, and
sometimes does so in CMN.

v So it helps to be mindful of processes and our organizational structure.

3) We are all very responsible people who have lots of responsibilities, solve
problems, and get things done. Our tendency when presented with a
question to be resolved is to assume I'm supposed to do something about it.

4) The speed and ease of e-mail, and its potential squid-like, squirt-around
action magnifies whatever messiness is there.

An approach:

1) When you receive a message, pause to decide whether it calls for any action
on your part at all: some don’t.

If yes, think: Am | the best or most appropriate one to deal with this, or should |

move part or all of it to someone else? Who else should be part of the decision?

Who else needs to know what's happening?

It's not always easy to answer these questions and keep things flowing clearly.
We need to help each other with this. Each committee should have a point
person clearly identified who will help move discussion and summarize it toward
decisions. Part of the president’s responsibility is to see that this function is
present in Executive Committee work and for the board e-mail group discussions,
either by performing the role or by delegating it.

2) Start at the lowest appropriate organization level.
In putting out something for discussion, stop to think about our organizational
structure. It says who has responsibility for what. CMN's main organizational
levels are

Individuals

Committees

Executive Committee

Board of Directors

Whole membership

2/06 Attachment #1, p. 2; Communications cont.


Who should appropriately be involved? Many things can be resolved or framed
for further action at the committee level. If indicated, the discussion can be
broadened to include other segments.

3) Include and address your communication to all of the appropriate

people and only those.
For example, if 2 people begin a discussion that needs to go further, both have
responsibility for deciding how to channel the communication. Give it some
thought. Should it go to a committee chair, to the executive committee, to a
combination? Should it be copied to the President or the National Coordinator as
FYI?

4) Once decided, in subsequent rounds each person should send

comments to everyone in the group until the conversation is concluded.
There have been situations in which persons were confused by receiving
messages in which they should not have been included. Conversely, some who
are part of the group being addressed are sometimes neglected.

5) Be as clear as possible who it is you're addressing and what you expect in
the way of response.
One help is to say in your salutation, "Dear Committee"

Re E-mail:

We are finding that e-mail doesn't promote dialogue if it ends up being a
collection of opinions. We may not know yet how to turn it into dialogue, but we
need to make the effort to try. Using the board e-mail group should be
considered like work time at a board meeting rather than a conversation group
with free-flowing opinions. How will the comments I’m about to make contribute
to the work at hand?

PLEASE use the BOD e-mail group and Executive Committee e-mail group for all
messages for which they are appropriate. This helps to channel messages. In the
past we have seen messages meant for the board that included people no longer
on the board and some that didn't include new members.

PLEASE be careful when responding to a message or forwarding it to see that it
doesn't inadvertantly get included ("original message") in the next one unless the
new set of recipients really should get it. Also, is it OK to forward someone else's
message meant only for you? Sometimes yes, sometimes no.

PLEASE make sure e-mail subjects match the current topic; change as needed as
the discussion shifts. Many people find that it is easier to be clear and to respond
when each message deals with only one topic.

PLEASE do logistical communication such as near-time airport ride coordination or food preferences off-list, addressing
them to only the individuals who directly need the information.

Updated 2/06

SUMMARY OF CP TIME/TASKS 2005 2/06
Attachment #2

(months work done)

Task %of
Hours Total
Totals Year

Hrs.

Member 184.2 14%
s
Administrativ 326.8 25%
e
Office 75.9 6%
Regions 42.3 3%

Total Ofc Mgt & 629.2 48%
Admin
Nat Conference, all yrs. 253.3 19%
PIO!, all 11.5 9%
issues
Internet-- 120.7 9%
Web
Internet--E-mail Groups 921. -1%
Internet--Online 28.0 2%
Directory
Board 128.4 10%
Stock Acct 03 -1%
Outreach/ 5.6 -1%
Mktg
04-05 Directory Supp 62 -1%
Magic Penny 45 -1%
Fund Raising 12.3 1%
Grant Prep 0.0 0
Teacher Institute 0.0 (¢)
05 Brochure 3.9 -1%
Reprint

Total Special 683.8 56%
Projects
Month 1,312. 100%

Totals/Year 0

REGIONS MEMBERSHIP (by year) 2/06 Attachment #3

9} 6/9) 1/0} 2/0) 1/0} 1/0) 1/0} 1/0) 5/0) 1/0
8} 9} Of} 32) 2) 3) 4) 5) 5) 6
Can 16/ 17[ 14/ 10/ 11/ 7/ 6/| 6/ 6] 6

Gt Lks NA; NA| NA/ 28] 26/ 22| 21/ 21/ 23] 19

Mid-At 23/ 28| 21| 23| 26| 30/ 27| 31/ 30| 23

Mw 65) 66} 70| 56] 54] 44} 47] 47/ 46] 61

N Cal 103} 885) 164/135) 116; 90} 90) 80] 79} 71
*

N Eng 118 | 121 | 137 | 153 | 130 | 115 | 112/107 | 105| 110

NYM 62; 81| 69| 89/ 77| 60} 65| 64/ 60| 57
PacNW | NA| NA/ 21] 18/ 16] 12; 13| 10 9| 13
S Cal 71{| 60| 74| 71/ 65| 51} 62| 51/ 47| 42
SE 38/ 37| 42| 28/ 20| 18/ 19| 21/ 18| 20
Undes 1 0 0 1 0 0 0 0 0 0

Total 487 | 498 | 612 | 617 | 541 | 491 | 462 | 438 | 423 | 422

* 46 of the gift memberships were for N Cal
# MW lost 26 members to GL when the region split in ‘00
§ N Cal lost 19 members to PacNW when the region split in ‘99

The Children’s Music Network
Balance Sheet
As of December 31, 2005

ASSETS
Current Assets
Checking/Savings
Wells Fargo Checking
Wells Fargo Money Market
Total Checking/Savings
Other Current Assets

Stock Account - Wachovia
Transfer Account
Total Other Current Assets
Total Current Assets

TOTAL ASSETS

LIABILITIES & EQUITY

Equity
Net Worth - Retained Earnings
Opening Bal Equity
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY

2/06 Attachment #4)

22,153.82
14,235.09
36,388.91

22,373.89

500.00
22,873.89
59,262.80

59,262.8
i!)

56,448.10
284.80
2,529.90
59,262.80
59,262.8
oO

The Children’s Music Network Attachment #4, p. 2; 05 Fin. Report cont.

Profit & Loss
January through December 2005

INCOME
Fundraising

04-05 GAG
05-06 GAG
05 FR-LT2
05 FR -LT1
05 Silent Auction
Directory Printout
Dividends
Donation Income
Development Fund
Undesignated Donations
Gathering Scholarship
Membership Scholarship
Fund
Interest
Logo Merchandise Sales
Membership Income

Miscellaneous Income
National Conference Income

04 - Registration
05 Conf Prog Bk
05 Conf Reg
05 Nat Conf Donation
05 Sales Table
PIO! Sales
Region Activities
GL Gathering Registration
ML Gathering Registration
MW Gathering Registration
NE Gathering Registration
NYM Gathering Registration
SC Gathering Registration
Unrealized Gains/Losses -
Current Year
TOTAL INCOME

EXPENSE

Bank Service Charges
Board Expenses
Meals
Phone
Postage
Prof. CP
Travel
Bookkeeping Services - Chris
Brochure Expenses

6,965.00

276.00
1,275.00
2,441.00
1,531.00

2,250.00
3,780.00
670.50
305.00

29.50
530.00

15,454.50

146.00
260.00

80.00
155.00
90.00
480.00
30.00
65.00

65.29
48.53
2.67
2,238.90
250.75

12,488.0
0

5.00
273.50
7,005.50

290.78
910.00
19,843.1
7

61.15

16,420.0
0

755.00
900.00

-109.50

58,842.
60

704.15
2,606.14

1,254.00
3,037.20

Directory 04-05 Supplement 505.26
Fundraising Expenses 593.88
Insurance 373.00

Attachment #4, p. 3; 05 Fin. Report cont.

Internet Services 5,064.70

Directory Online 201.60

E-Mail Groups 148.80

e-PIO! 05 112.20

e-PIO! 04 120.00

Servers 1,054.20

Website 3,427.90
Magic Penny 544.72

Magic Penny '04 150.00

Magic Penny '05 394.72
Miscellaneous 15.00
National Conference 04 63.00
National Conference 05 13,428.6

9

Hotel - CP 168.57

Postage 351.73

Printing/Copying 180.66

Professional Svc. -CP 4,612.50

Site 7,596.25

Special Presentation 480.37

Supplies 38.61
National Conference 06 4,210.84
Office Supplies 457.56
Outreach/Marketing - Prof Svc 32.40
- CP
PIO! Expenses 9,055.63

Total PIO! #48 7.50

Total PIO! #49/#50 4,437.75

Total PIO! #51 4,558.18

Total PIO! #52/#53 52.20
Postage 1,057.41
Printing/Copying 47.12
Professional Services - CP 10,986.0

0

Region Activities Expense 345.38

Total Region Expenses - GL 50.00

Total Region Expenses - ML 97.55

Total Region Expenses - MW 70.44

Total Region Expenses - NC 22.20

Total Region Expenses - NE 56.85

Total Region Expenses - 33.54

NYM

Total Region Expenses - SC 14.80
Stock Account - Prof Svc - CP 3.60
Storage 789.00
Telephone 1,138.02

TOTAL EXPENSE 56,312.
70

NET INCOME 2,529.9
0

2/06 Attachment #4, p. 4; 05 Fin. Report cont.

The Children's Music Network
Designated Funds
December 2005

FUNDS PERIOD PERIOD FUNDS
AVAILABLE INCOME EXPENSES AVAILABL
12/01/05 E
12/31/05
GRANTS
FUNDS
Children's Music Day (in 1,024.52 1,024.52
NYM balance)
National Gathering 1,498.13 1,498.13
Scholarship Fund
Growth Fund 6,250.00 6,250.00
Membership Scholarship 2,600.70 2,600.70
Fund
Gift Membership Fund 560.00 560.00
Gardner-Heil Donation 400.00 400.00
Development Fund 2,250.00 2,250.00
TOTAL GRANTS AND FUNDS 14,583.35 0.00 0.00 14,583.35
REGION BALANCES
Canada 475.00 5.00 480.00
Mid-Atlantic 500.00 500.00
Midwest 1,000.00 1,000.00
New England 1,000.00 1,000.00
Northern California 1,000.00 1,000.00
* NY Metro 2,024.52 2,024.52
Southeast 500.00 500.00
Southern California 1,000.00 1,000.00
Pacific Northwest 284.69 284.69
Great Lakes 500.00 500.00
Total Regions 8,284.21 5.00 8,289.21
* Duplicated Funds (NYM) (1,024.52) (1,024.52)
PREPAID MEMBERSHIP 2,065.00 240.00 2,305.00
GRAND TOTAL DESIGNATED 23,908.04 245.00 0.00 24,153.04

FUNDS


2/06 Attachment #4, p. 5; 05 Fin. Report cont.

2005 NATIONAL CONFERENCE
INCOME & EXPENSE, all years, final

1/06
INCOME Project Actual
ed
Registration fees 22,119 15,455
Sales tables 300 260
Vendor fees 0 0
Sponsors 500 0
Program book ads 400 530
Donation 0 146

Ss
TOTAL INCOME 23,319 16,391

EXPENSES
Food 10,850 6,877
Site expenses 300 253
Prof--CP 3,870 4,919
Child 300 0
care
Postage 650 356
Printing/copying 600 458
Telephon 50 0
e
Publicity 300 0
Supplies 200 39
Photos 100 0
Misc. 100 0
Special 0 532
presentation
Site comp, chair 0 205
Site comp, CP ¢) 264
TOTAL 17,320 13,816
EXPENSES

NET 5,999 2,489

Attendance 89

2/06 Attachment #4, p. 6; 05 Fin. Report cont.

THE CHILDREN'S MUSIC NETWORK
2005 BUDGET/ACTUAL

INCOME Budget Actual
05 Fundraising (Internal 10,500 12,490
solicited)

04-05 GAG 5,500
[6,965]

FR Ltr (2) 4,000 [*
3,716]

Sil Auc 1,000
[1,531]
Dividends 50 273
Donation Income (Sol. & 14,000 7,006
unsolicit.)
Grants (External) 0 0
Interest 150 291
Logo Merch Sales 1,456 910
Membership Income 19,000 19,848
Misc Income 50 61
Nat Gath 04 Income 30 30
Nat Gath 05 Income 30,000 16,390
PIO!/Directory Sales, Ads 1,075 670
PIO! CDs Sales 135 85
Region Activities 2,000 900
Teacher Institute 1,000 0
Total Income 79,446 58,843

* Spg 2,442; Fall 1,275

2/06 Attachment #4, p. 7; 05 Budget/Actual cont.

EXPENSES Budget Actual

Bank Service Charges 150 704
Board Expenses 3,600 2,606
Bookkeeping Services 1,625 1,254
Brochure Reprint 2,800 3,037
04-05 Directory Supplement 696 505
Directory Printouts 250 0
Fundraising Expenses 350 594
Grant Developer Fee 5,000 0
Graphic Design Misc 50 0
Insurance 375 373
Internet Services 4,915 5,065
Legal Fees & Misc Exp 75 0
Logo Merchandise 100 0
Magic Penny 04 170 150
Magic Penny 05 750 395
National Conference 04 60 63
National Conference 05 23,000 13,429
National Conference 06 225 4,211
Office Supplies 700 458
Outreach/Marketing 200 32
PIO! Production & Distribution 7,635 6,056
PIO! Editor 3,000 3,000
PIO! CD 0 0
Postage 2,000 1,057
Printing/Copying 100 47
Professional Services - CP 11,350 10,986
Prof. Serv.-CP Raise 4,134 #

Region Activities Expense 3,000 345
Stock Account 25 4
Storage 828 789
Teacher Institute Expense 100 0
Telephone 1,500 1,138
Temp Staff 300 0
Misc Expense (¢) 15
Total Expenses 79,063 56,313
Income Over Expenses 383 2,530

# Included in other line items: overall = $3,497

2/06 Attachment #5

CMN 2006 BUDGET Approved

2/4/06
INCOME
05 Fundraising
(Internal solicited)

05-06 GAG 7,857
Spg FR Ltr 2,000
Fall FR Ltr 2,000
Sil 1,000
Auc
Dividends

Donation Income
(Sol. & unsolicit.)

Grants
(External)
Interes
t
Logo Merch
Sales
Membership
Income
Misc Income
Nat Conf 04
Income
Nat Conf 05
Income
Nat Conf 06
Income
PIO!/Directory Sales,
Ads
PIO! CDs Sales
Region
Activities
Teacher
Institute

Total
Income

12,857

2/06 Attachment #6, p. 2; 2006 Budget cont.

EXPENSES

Bank Service Charges 700
Board 3,500
Expenses

Bookkeeping Services 1,500
Directory Printouts 30
Fundraising Expenses 600
Graphic Design Misc 40
Insurance 375
Internet 4,466
Services

Logo Merchandise 100
Magic Penny 06 1,000
Magic Penny 07 50
National Conference 05 12
National Conference 06 15,300
National Conference 07 4,351
Office Supplies 500
Outreach/Marketing 1,350
PIO! Production & 6,218
Distribution

PIO! Editor 3,000
Postag 1,500
e

Printing/ 50
Copying

Professional Services - 12,870
cP

Region Activities 500
Expense

Stock Account 5
Storag 900
e

Teacher Institute 0
Expense

Telephone/Internet 1,530
Temp Staff 100
Misc 50
Total 60,597
Expenses

Income over 4,000

Expenses

WEB SITE REPORT: BOARD MEETING 2/4/06

Submitted by Barb Tilsen
2/06
Attachment #6

I. STATISTICS

A. CMN Member email list: averages 196-198 pretty
consistently

B. Web server statistics for Nov 2005 - Jan 2006:

On average, each day, there were 583 pages viewed by 324
visitors.

(This has increased from Jan-Mar 05, when there averaged 330
pages viewed by 210 visitors, daily.)

Most requested pages:

Home page: 26%

Peace Resource: 11%

Members Logging In: 2.4%

Music Mania: 2.4%

Magic Penny: 1.8%

Member Links: 1.7%

Pass It On: 1.5%

(Music Mania got a good initial response!)

37% of the pages viewed were found by linking from another
site.

Most frequent sites referring visitors:
google.com: 32%

childrensmusic.org: 12%

falcon.jmu.edu: 12% (the exact page is
http://falcon.jmu.edu/~ramseyil/songs.htm)
yahoo.com: 5%

freekidsmusic.com: 3.4%

msn.com: 3%

Other referrers: freekidsmusic.com, planetaryexploration.net,
music.indiana.edu, sisterschoice.com

Il. Accomplishments
a. Children’s Music Mania Page is now up on the web site. Johnette
will coordinate it and will add/change contents periodically.
Other members can send items for it to her.

b. Listing of all back issues of PIO! and their availability in member-
only section.
c. CMN Member email list info, links, and instructions now available
in member-only section.
d. Photos up on the site from the national conference in October.
e. Response to Sally’s editorial in e-P/O/ posted in December.
Attachment #6 p. 2; Web Site Report cont.

f. Music Together is in the process of posting the PIO! interview
with their founders on their site (with appropriate permissions
from us) with a link to our site. We anticipate that it will draw
traffic to ours.

lll. Status of proposed additions to web site

a. CMN Marketplace: Monty Harper volunteered to work with Carl,
Caroline and | on developing the database and web pages for the
Marketplace with a place for people to enter their own data. The
links and relationship will be set up with cdbaby.com from our
Marketplace page to generate income for CMN when purchases
are made at cdbaby that originate from member listings on the
CMN web site; this work has begun, but has been on hold for a
while over the holidays; it will resume soon. Also Bonnie L. and
Joanie Calem have volunteered to write the material about it that
will go out to the membership to let people know that this is
available.

b. Dave Orleans has volunteered to organize the song suggestions
and resources on specific themes that have been discussed on
the member email list to be included on the web site. This is
under development right now, it is planned to be in the member-
only section.

c. Educator’s Tool Kit: this project has continued to be on hold for
the moment, there’s no one currently coordinating this

d. Instrumental sound files of all songs in P/O/: From the Oct. web
report: These audio files have the piano melody of the song
formatted as an mp3 file. Nancy Silber has set these up from the
Finale files for the current issue of P/O! and is willing to put these
together for all the songs that have appeared in P/O! starting
with issue #46. We need to explore with Carl how much time
that will take from him, and decide if we can handle this in the
budget right now. Nothing has been done to further this project
at this point.

IV. Web site Team

Barb Tilsen—Web site Manager/Online Services Coordinator
Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Music Mania—Johnette Downing

CMN Marketplace (Consultant on Design)—Monty Harper
Song resources from CMN Member email list—Dave Orleans
Greta Pedersen—Moderator of the CMN member email list

CMN BOARD OF DIRECTORS
MINUTES OF MEETING February 4-5, 2006
Albany, New York

Present: Directors Barb Tilsen, Pam Donkin, Bonnie Lockhart and National
Coordinator Caroline Presnell starting; directors Barbara Wright, Ruth Pelham, Terri
Roben coming in by midday Saturday (Terri leaving early on Sunday); director Johnette
Downing participating by speaker phone for several hours both days.

Several absentees were too ill to travel. The meeting was in session about 10:45 to
7:15 on Saturday with a one-hour lunch break, and about 9:30 to 3:15 on Sunday with
less than an hour's break for lunch.

GOALS

tf Understand 2005 financial reports. Create a balanced budget for 2006 with clear
income plans, including steps, timelines, and people committed to implement.

2 Establish clear understanding of board relationship to Gathering/ Conference
leadership. Also clarify timelines for Gathering/Conference tasks and clarify
responsibility for them.

! Clarify priorities for online services and define next steps

Note: Items are listed in agenda order regardless of their flow in the meeting.

| SONG & CHECK IN
Those present at the appointed hour started processing some of the more routine
agenda items and a gathering song was sung after the others arrived.

Il ASSIGN MEETING TASKS

lll BOARD OPERATIONS
A. Next meeting
The spring meeting will be held June 24-25, place TBA. Bonnie will ask Mara to
prepare the agenda, working with Frank, and to chair the meeting, and will
secure a place. Barbara will send out the announcement of the meeting along
with a reminder about board travel reimbursement.

Pam proposed adding a second day to the October 2006 board meeting—9:00 to
2:00 on Monday. A venue and private Sunday-night housing near area airports
would need to be found. This was approved as a one-time trial. Logistics will be
addressed at the June board meeting.

B. Board officer elections
The following officers were elected/reelected:
President, Frank Hernandez
Secretary, Bonnie Lockhart
Treasurer, Barbara Wright
Clerk, Michael Miller

CMN Board Meeting February 4-5, 2006 p. 2

Acting Clerk (for minutes), Caroline Presnell

C. Board communications and process
Bonnie led a discussion on streamlining and clarifying board communications.
She said that the board e-mail group should be considered like work time at a
board meeting rather than a conversation group with free-flowing opinions. So
before responding, each person should decide whether any response is needed
from them and if so, how their remarks will contribute to the work at hand.

Some suggestions for e-mailing:
Make sure e-mail subjects match the current topic; change as needed as
discussion shifts.
e Many prefer one topic per message.
* Send messages to every person on the committee and only those.
* Do logistical communication such as airport ride coordination off-list.

Each committee should have a point person to help move discussion and
summarize it toward decisions. It was generally agreed that part of the
responsibility of the presidency is to see that that function is present in
Executive Committee work and in the board e-mail group. The president can
take that role or can delegate it. Pam will discuss this with Frank. Caroline will
edit the existing board communication protocol document to reflect this
discussion and circulate it to the board. (Attachment #1)

D. Director elections
1. Timeline—This was not discussed.

2. Help needed—The committee is Terri Roben, Pam Donkin, Johnette Downing
(board members) and Tom Pease and Jenny Heitler-Klevans (non-board
members). A third person not on the board will be sought from those who
served last year. The board agreed to set aside bylaws requirements in this
instance to allow Pam, who is eligible for reelection this year, to serve on the
committee. Terri will be the point person. Candidates will be told that they
are expected to attend a minimum of two meetings a year, one being the
national conference weekend.

3. Second regional rep for board—Not discussed.
E. Executive Committee

1. Who?—Pam, Frank, and Mara will continue as the committee. If they finda
need for additional members, that can be addressed at the June meeting.

CMN Board Meeting February 4-5, 2006 p. 3

2. Roles—Pam will discuss this with Frank per the discussion of board
communications. (See item III-C.) Bonnie gave a presentation of her vision of
the leadership roles and how they should be balanced.

3. Succession—At the June meeting we will work on leadership succession
planning for the president, for the national coordinator’s work, and for the
Pass It On! editor.

F. Board travel policy
The board will continue to hold the winter and spring meetings in the east
because at present there are six board members with reasonable potential to
drive to meetings. The current travel reimbursement policy was affirmed and
directors are urged to make use of it, whatever their mode of travel. The
following addition to the travel policy was approved:

The Executive Committee is responsible for including the above
information when writing the announcement for the winter and
spring board meetings.

Caroline is to send a voucher form to all board members.

G. Virtual meetings
The group agreed that Johnette’s telephone participation worked well. Pam will
continue to explore ways to include non-attending members in meetings. The
board is willing to discuss reimbursing telephone charges for virtual meetings as
“travel” when someone just can’t attend.

IV ADVISORY BOARD This entire item was tabled for lack of time.
A. Update on written description
B. Recommended next steps
C. Clarify membership and structure

V NATIONAL OFFICE REPORT
A. Office news

Caroline reported that office affairs are proceeding about as usual. She
continues to work on analyzing her tasks to identify discrete pieces that could be
assigned separately. See attachment #2 for a 2005 time/task summary. The
transfer of tax records and responsibilities from Joanne Tuller, our longtime
volunteer, to Chris Imhoff, the bookkeeper, is underway. Those present
expressed appreciation for the tax preparation done by Joanne over several
years. Bonnie will write her a note of thanks.

B. Membership numbers (Attachment #3)
Caroline shared a list of memberships that expired last year. It contained a
number of longtime members. Various directors took responsibility for calling

CMN Board Meeting February 4-5, 2006 p. 4

some of them. Caroline was asked to prepare a telephone list of lapsed
members from the Southern California, Northern California, and Pacific Northwest
regions and send it to Bonnie. Bonnie will ask Action Core members to contact
them about rejoining and attending the 2006 conference, and will oversee the
calling.

VI FINANCES
A. 2005 budget/actual comparison (Attachment #4)
A detailed evaluation of the financial reports showed that income goals were
met and that our net worth, while modest, is near the previous high.

B. 2006 budget (Attachment #5)
The board approved the budget as attached. Terri will check with Ellen Greist to
get an inventory of logo merchandise and determine if a reorder is needed and
will pass the information to the Executive Committee for action.

Barbara urged a more organized effort to collect information on in-kind
donations and volunteer hours for large projects. The group agreed in principle,
but tabled the logistics until a later meeting. If such a system were set up,
Barbara would be willing to oversee it.

Vil INCOME GENERATION
A. Give A Gig
Pam reported that Fran Friedman is preparing to send out letters to all
members for the 05-06 round. The next (06-07) round will start with a
presentation at the 2006 conference. The group brainstormed ways to
reinvigorate the project and giving and assigned tasks among board members.
(See the To Do List.)

B. Large-donor calls update
There has been no action on this.

C. Silent auction
Anna Stange will organize the 2006 auction.

D. Corporate members
Tabled.

E. Sponsors and vendors for conference/gathering
Bonnie will send the materials we have to Johnette, who will send any
comments and ideas she has to the Executive Committee. This item will be on
the June board agenda.

F. Development fund

CMN Board Meeting February 4-5, 2006 p. 5

Since the purpose for which the fund was started in January 2005 proved
unfeasible, the fund will be dissolved and the money assigned to general use if
the donors agree. Caroline will ask them. If not, it will be combined with the
Gardner-Heil designated fund under the name Development Fund and will be
available for general development purposes as the board decides.

G. (Added) Region benefit concerts
There was a brief discussion of how to approach these concerts under the
guidance of the board. We will revisit the idea in the spring.

H. (Added) Member development
The group decided to increase the 2006 budget for outreach/marketing and to
include an amount for ads in future budgets. Ruth will will get a cost estimate
from Jerry Presnell for creating an ad designed to echo the look of our brochure
and Web site and aimed at bringing people to our Web site. She will also ask
him for advice on marketing. Ruth will ask Ellen Allard and Carole Peterson to
help research and identify four to six publications and get their prices. If we
should develop a draft ad and a list of target publications before the June
meeting, the Executive Committee will decide on action. Otherwise, Ruth will
report to the June meeting.

VII 2006 CONFERENCE/GATHERING
A. Clarify board liaison role & status
Pam and Caroline are frequently in touch with co-chairs Joanne Tuller and Ingrid
Noyes and planning is proceeding well.

B. Co-chairs report
See VIII-A.

C. 2006 Magic Penny report
The committee has selected a candidate and the invitation is underway. The
board affirmed their previous decision that finalizing a candidate depends on
getting a commitment for the honoree or appropriate surrogate to be present at
the conference to receive the tribute and award. Also see publicity, section VIII-
E:

D. Keynote(s)
No decision has been made yet by the committee on whether to have any
special presentation, and the board had no recommendations.

The board changed the policy prohibiting individual sales tables: keynoters and
Magic Penny honorees may display and sell their products up to one hour after

their program segment. (They may also participate in the regular sales area as
usual throughout the weekend.)

CMN Board Meeting February 4-5, 2006 p. 6

E. Publicity
Strategies were developed specific to the Magic Penny candidate under
consideration. Barbara will communicate with the conference chairs about
these, which include some scheduling decisions. Also see about workshop
publicity in section VIII-G.

F. Strategies to increase attendance
Not discussed, but see sections VIII-G and VIII-L.

G. Workshops

1:

N

Content—An extensive discussion focused on how professional development
and business concerns fit into the CMN mission and program and various
aspects of communicating about this within the organization and in our
publicity. Pam will ask Workshop Chair Lisa Atkinson to develop a workshop
track with this focus, consulting with Johnette re the board discussion.

. Selection and publicizing—Since feedback from several sources indicates

that the absence of specific workshop titles in publicity deters attendance to
some degree, it was decided to experiment this year with a different system.

By the end of February, Lisa (or Caroline) will send an explanation of the
experimental system and a workshop proposal form with a March 31 return
deadline to all members, via e-mail as possible and paper mail to the rest. By
April 15, one-third to one-half of the anticipated final total will be chosen and
confirmed from proposals received in response. The conference flyer will
include these topics (topics only). The Web site listing will include topics,
short descriptions, and facilitator names, with the idea of making the site’s
publicity a conference “brochure.” Posting facilitators’ names in this way is
considered within CMN’s policy of not promoting individuals because
everyone will have had the opportunity to submit for the early deadline.

The registration mailing will include an invitation for workshop proposals as
usual, with a deadline later in the summer. The committee may want to
solicit proposals for certain topic areas. After this second deadline, the
remaining workshops will be chosen from the pool of these later submissions
and those not chosen from the first set.

Next January, the board will assess this system and decide whether to repeat
it.

H. Timelines for elements of planning
Caroline will send Pam and Bonnie the timeline for conference planning.

CMN Board Meeting February 4-5, 2006 p. 7

I. Communication to membership re costs
The registration letter will include a paragraph addressing cost questions.

J. Annual members meeting

The purposes of the meeting were named as

e articulating the CMN mission

* reporting to members what the work of the organization has been—its issues
and discussions

¢ getting feedback

* serving as a source of inspiration and idea-sharing for regions on activities
that further the mission—“storytelling” by members and reps

* encouraging member activation and passion for the work.

Ruth agreed to work with Pam as region liaison and other members to
organgize a storytelling segment of about ten minutes. The board will finish
planning for the meeting in June.

K. Scholarship policy
No changes were made.

L. (Added) Teacher Units
Bonnie will work with Susan Hopkins and Peter Baird to set up teacher credits
for preschool and elementary.

IX CONFERENCE 2007 AND BEYOND
A. 2007

1. Chair—Terri Roben still intends to organize the conference and has a small
core group of local people who have agreed to help. She plans to do outreach
to educators. Caroline will send her the resource and guide documents and
will include her in the 2006 planning team e-mailing group. Terri is expected
to be an observer of this process, not generally a contributor.

2. Location—It will be in Albany, New York, at a site near the Albany airport,
probably at a hotel.

B. Magic Penny 2007
Selection is not very far along, but the intent is to have a recipient committed
well ahead of publicity needs. In the course of the discussion, it was agreed to
give Marcia Berman a lifetime membership. (This was specific to her, not general
for all recipients.)

C. Future plans Except as indicated, there was no specific discussion on this
topic.

1. Date selection

2. Strategies for increasing revenue

3. Strategies for increasing attendance

CMN Board Meeting February 4-5, 2006 p. 8

4. 2008 chair, location—Barbara W. will scout for potential chairs for 2008 and
beyond at the 2006 conference, and will ask Lisa Atkinson to help.

. 2009 chair, location—See IX-C-4.

. 2010 chair, location—See IX-C-4.

au

X MEMBER SURVEY
A. Background
Bonnie summarized our history with member surveys. At this time, when there
are many changes happening on the board and much institutional memory is
being lost, she favors a board visioning retreat.

B. Future plan?
Several people thought a member survey could be valuable but said the board
needs to articulate its intent, develop the questions, and set up a process. Some
favored a telephone survey to reach every member. Various other methods were
discussed for getting member input and feedback. No action steps emerged, and
the matter will be discussed at the June meeting.

Terri will be asked to monitor the members e-mail group for questions and issues
that properly belong to official CMN/board channels and to connect the people
with the board or national office. If Terri isn’t able to accept the task, Pam will do
it.

XI REGIONS
Pam had not received reports from the regional representatives. She will get in
touch with the newer reps to see what support they need and will remind all reps to
keep in touch with her and the national office about event planning. Pam has
written notes thanking this year’s retiring reps Carrie Higgins, Kathy Reid-Naiman,
and Rachel Sumner for their service.

XII ONLINE SERVICES (Attachment #6)
Among the many discussion topics generated by Barb and her report were whether
there are limits to the size to which the site should or could grow; whether we
should charge members extra fees for some listings; whether we should spend
money to advertise the site to outside groups; how we can use the site to attract
members and foster their continuing membership; whether and how we can use
the site to build membership without losing intimacy; and how we might use the
site to serve members in all of our categories, including those who don’t use the
Internet. No decisions were taken on any of these. The group noted the high level
of resources we’ve invested in the site so far and raised the issue that although
most new memberships now come in via the site, its development has not
coincided with an increase in membership numbers. Barb mentioned the board’s

CMN Board Meeting February 4-5, 2006 p. 9

longstanding vision of the site as a virtual conference center with resources and
ways to connect for members and the public. She asked directors to be thinking
about who we are as a member organization and thinking ahead to how the site
can and should fit into the overall organization picture for the long term, with more
discussion to follow at future meetings.

XII| ACTION CORE
Tabled.

XIV PASS IT ON!
A. Editor’s report
Not discussed.

B. Solicit ads?
Not discussed.

C. Non-member writers policy
Not discussed.

D. Cost analysis
Not discussed.

E. Editorial Advisory Committee
The committee of record is Tom Pease, Sally Rogers, Johnette Downing, Phil
Hoose, and Caroline Presnell. Caroline will ask Nancy Silber to confirm with
each person that they are willing to continue on the committee.

F. Editor succession
See section Ill-E-3.

2/06 board meeting discussion, with Johnette, on CMN re perceptions
about its attitude and services re business issues, from Caroline’s
notes

Johnette wants to create an organization to serve up these—
marketing ideas

professional development

selling opportunities

gig opportunities

advance careers

networking for careers

market members’ own concerts, etc.

advertise their CDs

Johnette would like to see—

¢ business track at the gathering (we have that)

¢ business track in PIO! (we have that)

¢ her calendar online

e place to talk about her gigs; e.g., an exhibit hall (at the gathering or
separately), a place for people to do business (When asked who
the market would be for this, she gave no answer, or | didn’t hear
one.)

e trade show with booking agents, publishers; at the gathering or
another time

e changes in PIO! (I didn’t hear her answer)

¢ what should be in member section of Web site: (business) how-to
articles; press kit; show & festival bookings

What link do her ideas have to our current situation? What do we offer
now that’s appealing?—

* songs

¢ other resources re songs

Another person said they knew of members who had left because there
was not enough emphasis on music business matters.

Someone else asked, “Should we change the whole organization to
accommodate what members ask for? Yet, if we don’t, we can’t
complain that we don’t have those people as members.”

Johnette’s comments re feedback from disgruntled members
(particularly Erin Kelly & Marci Appelbaum, who are young and
relatively new—and popular—members)—
They perceive the prominence given peace and social justice in
CMN as not applicable to their music; as having a hippie flavor. |

understood Johnette to say that it’s not very important to her,
either: she already had it in her music before CMN.

Post-conversation discussion at the meeting—

This looks like partly, maybe largely, a generation gap, and
partly a matter of articulating the CMN mission. CMN founders
and many other older members have in common their
experiences of having participated in civil rights, feminist, and
anti-war efforts and national liberation movements, or at least
having them in the shared language and references of the
society of their time, and so peace and social justice were core
values on which they founded CMN or were attracted to it. CMN
activities, policies, and publications have operated out of this
general world view. In earlier CMN times, there wasn’t a need to
expound a lot on these values beyond naming them in the
mission statement because they already underlay the
consciousness of the members and actively and prominently
operated in their music and intentions. This consciousness is
missing or has less urgency for many younger people today.
They haven’t shared some of those struggles but share the
benefits from them (as their elders’ efforts intended), and such
topics are not a very visible part of the current social discourse—
groups raising them get marginalized. As people born later
come into CMN, they don’t come in with this shared world view,
so need to have it articulated. Some in the discussion said they
believe that this gap is a key issue to be addressed for CMN’s
survival and direction.

CMN Board meeting 2/4/06 - note: To do items are marked with *
before them.

Travel policy

We have amended our travel policy to include “The exec committee is
responsible for including the above information when writing the
announcement for the winter and spring board meetings.”

There was discussion that because we now have 6 members out of 13
that can drive to an east coast meeting that we will continue having
them on the east coast at this time. However we strongly encourage
the use of the travel voucher for travel expenses, including bus, gas,
air etc.

JT Thank you

*Bon to do: write thank you note to JT for doing the taxes

Succession
*mara for agenda

Pass It on
* mara for agenda - nancy needs time

Gathering

08/10 possible meeting Burlingame?

*Barbara W and possibly Lisa will be looking for potential gathering
chairs

We need a 10 year plan

Silent Auction

The board confirms that Anna will run the silent auction

Regional Report

*Pam needs to check in by phone with SE, Scal, Can.

No region should have an event without contacting Caroline she wants
to know way in the beginning to get the mailing and to get the info on
the website so there is cohesion to the organization. This is crucial to
new members. Our concern is that because of the geographical
spread, Our fear is that CMN events will turn into friendship groups and
while those are a vital core of how we work we don’t want to exclude
members who are not part of that group. Reps need to get mailing lists
from Caroline. This needs to be a coordinated organization.

Pam did letters for retired reps in november, kathy, rachel and carrie.

Email List - liason

* ask Terri if she will monitor the email list to questions for the board.
To connect that person with the board. Remind people on the list that
this is not an official communication and that communications for the
board need to be made directly to a board member. If Terri says no,
Pam will do.

Surve’

We need feedback from the organization

Doing a survey.

Email list

Barb T proposes doing a phone survey.

*Barbara Wright is willing to do some of the phoning when we do a
survey.

Donations

Budget

The board went over the 05 expenses extensively and is happy with
the $59K balance. We made an appox $2500 profit this year. We
accomplished income goals. What we have done has been successful,
GAG etc.

The board has approved the new budget. See attached.

To Do
*Terri will check with Ellen on how much merchandise she has, whats
needed etc.

Board Operations

June 24/25 is the next meeting. Location to be determined.
*Barbara W will do the announcement

* Bon will ask Mara to chair and do agenda

* Ruth will contact Michael Miller for a donation

Board officer elections

Frank was nominated as President and elected.
Clerk is Michael Miller

Secretary Bonnie Lockhart

Acting Clerk Caroline

Treasurer Barbara Wright

Bonnie set out a suggested communication protocol. See attached plus
comments below as appropriate.

The board requests that the subject line of your email matches what
you have to say and change it if necessary. Send only to people who
need to be involved. Every committee should have a point person.

*Pam will ask Frank if he will be the point person on the Bod list to
facilitate decision making, he’ll either do it or ask someone else to do
it. Here’s what Ive heard that’s a consensus and what is the next step
to move this forward. This is both on Exec and board list.

Board members need to think about how a comment will embody CMN
values.

Should we consider having a 2-day meeting in conjunction with the
gathering. Friday and Monday is proposed (9-2 on Monday). This
would be a pilot program.

All logistical comments should be done off list.

Election committee

Tom Pease, Terri Roben, Pam Donkin, Jenny Heitler-Klevans , Johnette
Downing,

We need one more person that is not a board member. Lisa Atkinson,
Bruce Obrien, and Kate Munger will be consulted as they are on the
standing committee.

Terri will be the point person.

Virtual meetings Pam is still working on making this happen.

Bonnie made a visual presentation of her time on the exec.

Exec has three members. If in June the exec needs help the exec
should put that out.

Office Report
Caroline gave her report - see attached

* Barbara will make up a form to keep track of in kind donations

Income Generation

Give a Gig

Fran is going to send out letters to the members asking for GAG and
will also acknowledge donations already pledged.

Bonnie took suggestions on how to beef up GAG and make it more
interesting and pump more energy into it.
Several were listed and the board honed it down to two or three.
1. list donated gigs on website to advertise the gigs - pros and cons
made discussion of this idea end
2. graphic for the gathering like a thermometer to keep track of
donations
3. an announcement regarding GAG in PIO
4. write a song or jingle to be sung at the conference

*Terri will make the guitar graphic and investigate bumper stickers
ribbons w/safety pins

*Johnette will write the announcement for PIO

we will play with the idea of the song

*Barbara Wright put a note about the song on the bod list

We will revisit the idea of regional benefit concerts in the spring.

Large donor calls. Nothings happened

Designated money - development fund will be returned to general

funds or added to restricted funds Caroline will ask donors what their

choice is.

Sponsors/Vendors are encouraged to be involved in the CMN
Conference. There is information available from Caroline.

*Bonnie will forward vendor letter to Johnette - she will look at it and
comment

Johnette participated in the meeting via speakerphone.

Gathering
Pam is talking to Ingrid and Jt on a regular basis.

Make sure there is a business track in the gathering schedule: ask Lisa
to construct a track that is centered on career/professional
development for performers and if question, please contact board
member Johnette Downing for this discussion at the board meeting.

*Caroline email to Pam and Bonnie the timeline for tasks for the
conference

Workshops

We are proposing that for 06 that we have two workshop deadlines, by
Feb 28 Lisa email the form,s are submitted to Lisa by march 31, we
decide on first set ,on apprx 1/3 -1/2, by April 15, and that we just put
specific topics on the flier but we include workshop listing on the
gathering section of website. We are responding to feed back that
people want more information about what workshops are going to be
at the gathering. We'd like to use it as a virtual brochure. This was
agreed on by all.

Teacher units:

*Bon will work with Susan Hopkins and Peter Baird for teacher units,
both preschool and elementary school units.

This will be included on the brochure.

Magic Penny

Recommendation is Nona Beamer, or if a relative. If a relative can’t
commit we will table Nona, and nominate Uncle Ruthie.

Video conferencing will only be an option as a last minute emergency.
*Barbara W will go back to the MP committee with our decision.
Barbara will tell JT and Ingrid about the following schedule for the MP.

Ruth proposed publicizing the MP as a concert and let the public come
and pay for just that portion. We will prefer to have it after lunch on
Saturday.

Schedule the annual meeting after a workshop after MP.

Lunch, MP, Workshop, Annual Meeting on Saturday.

*caroline - Something like this will be included in thepacket.

Some have asked why the conference costs what it costs, here’s why.
We run this as a fundraiser for CMN and our budget is very lean.

The costs of the gathering include housing, food, office and
administrative time, mailings,

publicity, and a modest amount for future operations for CMN.

Annual Meeting

Purpose: Make report to members of what our work has been, get
feedback, encourage participation. Affirm the mission of CMN. Regional
reps can find out from individuals in your region what have you done to
further the mission.

*Ruth will take on responsibility of working with the regional rep liaison
and membership to be able to present at the annual meeting, a
wonderful session on what the members have accomplished regarding
the mission.

*Mara - Put on the agenda for Spring, topics for annual meeting as per
above.

Scholarship: no change
Keynote: put over to Spring meeting

Johnette has proposed that we allow the keynote and/or magic penny
to sell and display their product at a separate table, outside of our
store, after their presentation, for one hour

And then they may add their product to the store.

This is a change of policy.

*Mara - add to agenda, in kind contributions and tracking volunteer
time for large projects, per Barbara W.

Online Services

Barb gave a report

There has been an increase in numbers of visitors on the website.
*Barb T will email the email list to tell about music mania page and
how to submit ideas.

There was a long discussion on what artists need from CMN.

We reach people by meeting real needs of our members.

As the website develops we need to look at whether we want to look at
the website as a place to build membership, without losing the
intimacy.

Do we want to expand our member section or not.

Sponsors and Vendors
*Bon will send policy to Johnette who will make suggested changes.

* Mara for agenda: Table any other discussion to Spring.
Survey

*Mara put on agenda to talk about
Articulate intent

Mock up questions
Propose a mechanism to make this happen

Income Generation

Membership Development

Outreach publicity

Can we do an ad in NAEYC, Music Educator Magazine etc.

A visible ad that says something about what we have to offer

Let’s find 4-6 publications that we want to advertise in.

* Mara (agenda) Ruth - Ask Jerry Presnell how much it will cost and
marketing questions, to design it so it matches our brochure image.

2007 Conference

Terri will solidify a group to work on the conference.
Find a place close to the airport, most likely a hotel.
Educational outreach.

*Pam and Caroline will include Terri and Anna in the planning emails
for 06 gathering.

Lifetime membership Marsha Berman

The board noticed Marsha was no longer a member and would like to
offer her a lifetime membership since she was such a longtime core
member of our group. It was voted and passed.

EXPLANATIONS FOR 05 P&L—

Read main categories down left side and the main category amount in the far right
column.
The items indented below main items are the subcategories

Income—
e As you can see, the largest income items are internal fund raising, donations,
membership fees, and the national conference.

¢ Donations have gone up:
05 7,006
04 4,022
03 4,511
02 3,355
01 5,325
00 5,389

e Fund raising has gone up quite a bit:
05 12,488
04 11,143
03 5,185
02 3,647
01 1,632
00 5,235

Expenses—

¢ A good part of the bank service charges is credit card fees. Chris and | didn't have
time to do an analysis of the details to evaluate the situation. We intend to do that
for the June meeting.

e The Internet services section is not sorted out in the clearest way; we were figuring it
out as we went and some expenses didn't get divided in perhaps the most useful way.
** For example, my time for e-PIO! is included in the general Web item. To
put together a totally accurate total I'd have to go back through my
monthly work records.
** For example, the e-mail groups figure is mostly my time; the server
charges are included in the servers item.

¢ 06 National conference is mostly the deposit.

¢ PIO! expenses: the two that look complete are not quite, because this is only what
was spent in calendar year '05, and we did a small amount of work on #49/#50 in '04.

e Professional services—CP: for those who haven't seen enough of these reports to
remember, this item is my hours for the basic tasks: general administration,
processing memberships, servicing regions, and general office tasks like filing and
going to the post office.

** The rest of my hours are part of the line items they apply to.
** My total pay for '05 was $22,783.

05 P&L Notes (cont.)

Again, newer board members may not realize that my hourly pay is my
gross, not my net. For that $22,783, CMN gets not only my time, but an
office. | pay the rent and utilities on my office space, which is pretty much
CMN's office. | furnish all of the furniture and equipment such as file
cabinets, computer and peripherals, telephones and answering machines.
CMN pays for the consumables such as paper, toner, file folders, and pencils.
CMN doesn't pay for the use of my car to run to the post office or Jan's or
Office Max.

But—since | work as a consultant and not an employee, | file a business
income tax return and can take some of those things off my tax. And—I
have to pay all of my social security: CMN doesn't pay half. So though |
consume a big chunk of the CMN budget, it pays for a lot.

Designated funds—
Balance sheet—So of our $59,263 net worth, $24,153 of it is in designated funds.

2005 Conference P&L (separate sheet)—

CP Gathering Hours:

Re high cost of CP hours for 05 conf:

¢ Total hours all yrs = 281.6. Previous highest = 261.5; difference 20.5.

¢ Worked 40.8 hours in the 2 years before the conf year. Previous highest pre-yrs =
20.2. High maybe because of struggle to settle on a venue.

e¢ The extra 20.5 hrs @ then-current rate $15 = $307.50 more.

e Pay raise to $18 starting Feb 05. Total all yrs $4,919; if all @$15, would = $4,224.

e xtra pre-yr hrs + pay raise accounts for $995; w/o, would = $3,924. (Previous 5-yr
high = $3,922.)

% of gath hrs > reg (bulk in planning, so almost same if lots of ppl or not)

NOTES FOR FINANCE DISCUSSION

05-06 Give A Gig—

Pledge total from gath $3,133 + BW match $3,000 = $6,133.
(Already received $854 & $3,000 check in process.)

Have matching offer of $1,000 more for letter.

So realistic potential total = $8,133

PIO! Costs—
See separate analysis sheets

TO DO LIST FOR CMN BOARD MEETING 2/4/06
BONNIE
e Ask Leslie to do lapsed member follow-up call to Mimi Brodsky
Chenfield and give out more names to her as well as to Peter,
Ellen, and Johnette
¢ Send thank you to JT for doing taxes

e Remind Barbara W. to get donation from her brother before end
of year

e Ifnext BOD meeting cannot be at Barbara W, figure out where it
will be

¢ Send Johnette vendor & sponsor materials to get her feedback
on how vendors are solicited

¢ Do PRand CEU’s for 2006 gathering

¢ Get phone list of CA lapsed members from CP to give to Ellen
for AC and supervise this project

e Ask Mara to work with Frank to develop the June meeting
agenda & to chair

¢ Call lapsed member: P. Meier

¢ Consult with Terri on a Give A Gig pledge graphic for the 06
conference

¢ Check in by phone with SE, So. Cal, and Canada regions

e Remind all reps to keep in touch with the national office about
event planning

e¢ lapsed member follow-up calls to Ros Schwartz, PJ Swift,
Charlene Arvizu, Parachute Express, Joya Winwood

e talk to Frank about being point person on BOD list to facilitate
decision-making, also the same on exec committee list

¢ call Fran Friedman about GAG mailing to clarify whether
current pledges are acknowledged in the letter

¢ Serve on the Board Elections Committee

Ask Lisa A. to include a workshop track on career/professional
development

2/06 To Do p. 2
TERRI

Monitor email list to watch for questions directed to BOD and
help with communication and follow-up (liaison)

lapsed member follow-up calls to Paul Straussman, Kathy Torrey

point person for Elections Committee; make sure committee find
3 non-board member for committee

GAG thermometer/guitar for gathering 2006, consulting with
Bonnie

GAG ribbons for people to wear at Gathering 2006
Research bumper stickers advertising CMN

Check with Ellen Greist re logo inventory and bring to Exec so
orders for gathering can be placed for gathering

BARBARA W

Work with Lisa to identify and cultivate future gathering
coordinators for 2008 and 2010 at the 2006 gathering

lapsed member follow-up calls to Pure and Simple, Anarella
Chelliti, Red Note Records; and ask Nancy to call Frank
Squilante

send announcement andn travel policy to BOD for June 24 BOD
meeting

supervise collecting in-kind contributions info made by members
after form has been created

tell Magic Penny people decision regarding Nona Beamer, and
tell JT and Ingrid about Sat. schedule for Magic Penny at 2006
gathering

BARB T

Amend web site report and send to CP

lapsed member follow-up calls to Beth Green and Andrea
Gaspari

put GAG form on website

email membership about new stuff on web site (Music Mania,
etc.)

link Music Mania to Music Mobile Kid’s pages

2/06 To Do p. 3
RUTH

lapsed member follow-up calls to Fred Gee, Chris Holder, Bruce
Phillips

contact Michael Miller about a donation to CMN and becoming
more involved

plan part of annual meeting for 2006 gathering about what
members have accomplished that falls within the scope of CMN
principals and mission (10-min “storytelling”)

send Barb T link to Music Mobile’s children’s page for the CMN
Music Mania Page

call Jerry Presnell about cost of designing a display ad for CMN
and get his marketing ideas

ask Carol P and Ellen A to help research where ads could go

tell Ursula we like the logo she designed

LESLIE

lapsed member follow-up call to Mimi Brodsky Chenfield

JOHNETTE

Serve as board member on Elections Committee

write announcement/blurb for Fall PIO! on GAG (Deadline to
Nancy = May 4)

Assess our existing materials on sponsors and vendors and offer
suggestions, if any, to the Exec. Comm. for discussion at the
June meeting

FRANK

e¢ Discuss with Pam whether he or she will be the point person to
facilitate decision-making on BOD list and on exec comm.

¢ work with Mara on June BOD meeting agenda and chair the
meeting

MARA

¢ lapsed member follow-up call to Karen Mihalyi

¢ prepare June BOD meeting agenda including: more planning on
annual meeting and what small group break-out sessions will
be; how to track in-kind and volunteer hours from members for
grant-writing; doing a survey of CMN membership—discuss
feedback from membership on directions and CMN issues;

2/06 To Do p. 4

(Mara cont.)

advertising to agenda, $ 1350 budgeted—how spend this; issue of
succession of our officers, exec committee, other key CMN
personnel

ELLEN

¢ Call someone from the lapsed-member list, coordinating with
Bonnie and Caroline

¢ Help Ruth research publications in which to place promotional
ads

PETER

¢ Call someone from the lapsed-member list, coordinating with
Bonnie and Caroline

CAROLINE

Send all board members a voucher form

Prepare a telephone list of lapsed members in the West Coast
regions for Bonnie to arrange calls by Action Core

Edit board communication protocol per meeting discussion and
circulate to board

Post the Give A Gig form in the Members Tool Kit of the Web site if
not already there

Contact the donors to the Development Fund about dissolving the
fund.

By the end of Feb., send a workshop proposal form to all members
Send Pam and Bonnie the conference planning timeline

Include in the conference registration letter a paragraph
addressing the costs of the conference

Send Terri the conference guides and resource documents

Ask Nancy to confirm that members of the PIO! Editorial Advisory
Committee are willing to continue

THE CHILDREN'S MUSIC NETWORK
BOARD OF DIRECTORS MINUTES WINTER 2007

SECTION 1: DECISIONS MADE VIA E-MAIL BETWEEN THE OCTOBER 2006 AND
FEBRUARY 2007 MEETINGS

2008 Conference Chair
Approved Carole Peterson as chair. Frank Hernandez announced the decision by e-
mail November 15, 2006.

Appointment of Director

Steven Zelin was appointed to the board to replace Leslie Zak, who had resigned, for
the rest of this term year; that is, until the fall 2007 board meeting. He is currently a
regional co-representative. Pam Donkin announced the decision by e-mail November
17, 2006.

Keynote for 2007 Conference

Approved having a keynote in addition to the Magic Penny Award and a twentieth
anniversary celebration. A Keynote Committee formed (Patricia Shih, Steven Zelin,
Carole Peterson), with budget needs to be addressed at the February 2007 board
meeting. The result was announced by Pam Donkin by e-mail December 1, 2006.

Asked the committee to develop guidelines for committee duties and the nomination
and selection processess to be submitted for board approval (Attachment #1). Vote
completed about December 18, 2006. There was a general consensus that a keynote
should be focused toward the future, as a complement to honoring our roots with the
Magic Penny Award.

2007 Conference Workshop Selection

Approved an early invitation with only one early proposal deadline, selection to be
complete by early spring. Full information, including schedule, to be publicized on the
Web site and elsewhere ASAP. The board will evaluate the process after the
conference. Vote completed January 5-6, 2007.

E-mail Board Decision Making Procedure

Approved a procedure for using the board’s e-mail group to formally raise, discuss,
and decide board business items (Attachment #2). Frank Hernandez announced the
decision by e-mail February 5, 2007.

SECTION 2: BOARD MEETING MINUTES FEBRUARY 10-11, 2007

The meeting was held by telephone conference call, about five and a half hours
each day, CMN’s first all-remote board meeting. Most participants also used Skype to
queue

for speaking order. At points in the deliberation about major items where it seemed
the group had reached a consensus, those present were polled for verbal responses to
verify the decision.

Participants on Saturday were directors Carole Peterson, William Grisack, Barb
Tilsen, Monty Harper, Ruth Pelham, Steven Zelin, Pam Donkin, Terri Roben, Erin Lee
Kelly, Frank Hernandez, Marci Appelbaum, Patricia Shih; Caroline Presnell, National
Coordinator; and Nancy Silber, Pass /t On! Editor. On Sunday, Erin and Billy were
unable to participate, and Marci only part of the time.

1. CALL TO ORDER / ASSIGNMENT OF MEETING TASKS

Il. BOARD OPERATIONS

A. Election of Officers

Frank Hernandez was reelected president; Barbara Wright, treasurer; Michael Miller,
clerk; and Caroline Presnell, acting clerk for the minutes.

B. Name Executive Committee

Frank and Pam were asked to continue, and they agreed. Those present expressed
their thanks for Pam and Frank’s ongoing work. On the question of how many are
needed on the committee, the board operations policy is that a director should have
served at least two years before going onto the Executive Committee, and there is
currently no one else qualified who is able to serve. The group decided against
disregarding the policy in order to add another person or two. However, it was
recognized that we need people to be in preparation for the E.C. At the May meeting
Pam and Frank will report on how it is working to have only the two of them.

C. Board Elections Committee

Marci and Billy will serve, with Billy as chair. Billy will enlist a the third director to be
on the committee and will report to the Executive Committee, who will report to the
board.

D. Spring meeting tasks
For the May 26-27 meeting at Barbara’s in Pound Ridge, New York, Pam and Frank will
facilitate, Frank will organize the agenda, and Barbara will do the logistics.

E. Communication
Caroline was directed to add the board e-mail communication guide (Attachment #2)
to the Policies and Procedures document.

lll. CMN OFFICE REPORT

CMN Board Minutes February 2007, p. 3

Caroline reported that her recent equipment and e-mail difficulties should be resolved
soon with upgrades. There are no other issues of note. She will be moving the office
to new quarters in Skokie, Illinois, in May. She presented her 2006 time/task
breakdown with a multi-year comparison, and a summary of costs generated by her
office (Attachment #3). A new item was added to the budget for the cost of office
space: $200 a month, for $2,400 for the 2007 year. Caroline was instructed to set
this up in the bookkeeping in whatever way is to her best financial advantage. The
board also authorized a one-time $300 payment toward the cost of moving the office
contents.

IV. MEMBERSHIP (Attachment #4)

In view of the urgent need to recruit more new members and to bring back former
members, board members offered a number of ideas, including forming a board
membership committee. (Notes are on file in the CMN office.) Such a committee
would set goals, identify any budget needs, and define a systematic approach to
membership retention and development, particularly how to form and maintain
relationships through the regions. The topic was addressed again in the discussion of
regions, but no decision or action plan was made, and it will be on the May agenda.
Caroline was asked to send Steve and Monty the member category profile produced
for the Dodge grant proposal.

V. FINANCES
A. 2006 Report
See the report in Attachment #5.

Member Ingrid Noyes had submitted a request that the board change our policy for
national conference scholarship eligibility to include people who have previously
attended a conference. This was tabled until May.

B. 2007 Budget (Attachment #6)

A grant income item was included with the hope that someone could step forward to
work on a proposal later in the year for capacity building; no action plan was created.
The board wants to encourage regions to take advantage of their designated funds to
do more advertising and programming. Caroline was asked to think about how to
reduce storage costs for the supply of P/O! back issues and report at the May meeting.

Vi. FUND RAISING (Project summary Attachment #7)

A. Spring Fund Raising Letter

Ruth volunteered to write the letter with the help of Frank and Carole. It will go out in
April.

B. (added) Paid Ads on Web Site
This was tabled until the May meeting when we plan a wider discussion of futuring for
the Web site.

CMN Board Minutes February 2007, p. 4

Vil. NATIONAL CONFERENCE

A. 2007
1. Chair's Report—Terri said that a contract is in place for the site—the Holiday
Inn Turf in Albany, New York—an early-version flyer is done, a local committee
has begun to meet, and the committees for workshops, a keynote, and Magic
Penny are working. She hopes to have the preregistration mailing ready to go
out by June 1, earlier than the previous target date of June 20.

2. Silent Auction Chair—Carole agreed to ask Candy Heitner to chair and
report to the Executive Committee.

3. Vendor Policy—(Attachment #8)

4. 2007 Magic Penny Report—The Magic Penny Committee’s
recommendation for the 2007 recipient was Sarah Pirtle, based on her overall
body of work using children's music for peace, conflict resolution, and
environmental education. It includes, but is not solely focused on, her role as
catalyst for transforming an informal network into the formal CMN organization.
The board accepted this recommendation. Frank will let Sarah know and will
talk with Sally Rogers about the focus for the interview with Sarah she’s doing
for the fall P/O!

Caroline has drafted a guideline document for the Magic Penny Committee. She
was asked to work with the current M.P. Committee to refine it and bring it to
the May board meeting for action. The aim will be to have it in place for the
process for 2008.

5. Keynote Committee Report—Patricia said that the committee had
experienced some confusion about the selection criteria and the process. She
advised working to clarify those if a keynoter is sought in the future. The
committee is in negotiation with a candidate, and Carole will follow up. It was
decided to include $1,000 in the 2007 conference budget to be available for
keynote expenses, its allotment (e.g., housing and meals, travel, honorarium) to
be up to the Keynote Committee. Although there had been some prior
discussion of trying to get an outside sponsor to fund the keynote, the board
decided that it was too late for that.

Caroline asked whether to allow keynote-program-only registration. The
consensus was against it.

On the question of whether to plan for a keynote beyond this year, the decision
was to try it again for the 2008 conference and then assess whether it has value
as a more permanent feature of the conference. The 2008 conference budget
will include a $1,000 keynote item.

CMN Board Minutes February 2007, p. 5

6. CMN Twentieth Anniversary Committee—The committee is made up of
Nancy Silber (chair), Phil Hoose, Sue Ribaudo, Sally Rogers, and Patricia Shih.
The board discussed many aspects of the celebration, including what form it
should take and its funding. Publicity was considered very important, but there
was recognition that local conference organizers would have their hands full.
Nancy was encouraged to have further conversation with the committee to
develop plans, and then consult with the Executive Committee about them. Any
anniversary-related expenses will be included in the conference budget. The
committee was authorized to produce for sale a commemorative T-shirt (and
possibly a tote bag) if they want to, clearing the design with the Executive
Committee. Nancy encouraged board members to communicate their thoughts
and wishes about the celebration to her individually.

B. 2008
1. Chair's report—Carole Peterson said that she and co-chair Kathleen
Weinberg are scouting locations but have no specifics to report at this time.
They hope to have a site and date in place and approved by mid-April.

2. Board Liaison—Carole said they did not need to have the board appoint a
liaison for them.

3. 2008 Magic Penny—The group asked that the committee try to have the
candidate in place by May, 2008, earlier if possible.

4. 2008 Keynote?—(Also see section VII-A-5.) Since the time between securing
the 2007 keynoter and having to start the search for 2008 is short, Patricia and
Steven agreed to continue on the committee for 2008, starting the work as soon
as possible.

Cc. 2009

Marie Hopper has offered to chair and has submitted a proposal for a site in North
Carolina. Her leadership and the general region were approved. Caroline and the
Executive Committee will review the site information soon so a decision can be made
about it.

A proposal was made to permanently fix one date and site for the conference, as had
been raised before via board e-mail. The matter was tabled until the spring meeting.

VIII. REGIONS

A. Report on Regions

Pam said that the regions are functioning well in general, with several new people in
leadership. A couple of regions are instituting region newsletters. (Also see section
IV.)

B. Regions Coordinator
With this meeting, Pam resigned as region coordinator. The board thanked her for her
work in that role. Monty was named the new Regional Coordinator.

CMN Board Minutes February 2007, p. 6

IX. ONLINE SERVICES REPORT (Attachment #9)

Barb highlighted a few items from the report, noting that the latest project in
development is the Marketplace. The group thanked Barb and Caroline for their work
on the Web site and the other online services. Frank remarked that the site is screen-
easy for people who are blind. There was a suggestion of buying ads to promote our
site. Billy advised that other approaches to building traffic are more cost-effective,
especially if implemented as part of a general marketing plan. He was asked to draft
such a plan for the May board meeting, and he agreed.

A. MySpace

Billy presented a proposal offering to establish and maintain a CMN presence on
MySpace (Attachment #10). The board generally felt positive about it, but raised
several concerns that would have to be addressed before going ahead, such as
copyright issues and content. The decision was for Billy to work in concert with the
online services team to develop the details of the project and set it up as a trial
project. We will evaluate it in May.

XI. PASS IT ON!

Nancy reiterated her intent to resign as editor after the #55/#56 Fall 2007 issue.
Monty agreed to pull together a task force of three board members, including himself,
to solicit a replacement and develop a system for processing applications. Caroline
said that our P/O! graphic designer, Jan Graves, is now principally doing a different
kind of work and would like to give up the P/O! job when we can find a replacement.

The meeting was adjourned by singing “Make New Friends,” with the general opinion
that the all-remote experiment had worked well.

Minutes prepared by Caroline Presnell from notes taken by herself and Carole Peterson

GUIDELINES FOR NOMINATING A KEYNOTE SPEAKER FOR THE
2007 CHILDREN’S MUSIC NETWORK NATIONAL CONFERENCE

2/07 Attachment #1
The Keynote Speaker for the annual national conference of the Children’s
Music Network will give a short (app. 30 minute) speech at a suitable time.

A Keynote nominee should be a person who:

exemplifies the values of the Network through their work as well as
through their character

e is actively working in the field of children’s music in some capacity

e has valuable, unique, or otherwise relevant information to share with
the attendees

* exemplifies the present state of children’s music, as well as points to
the development of family and kids’ music in the future

e is articulate and presents well

e ideally is well known and highly regarded, could create excitement and
be a draw for the conference

e has achieved a certain level of success in their field, as a role model

¢ would be of interest to most if not all attendees, i.e. performers,
songwriters, teachers, parents, librarians...

All nominations must be submitted to the Keynote Committee by the
specified date using the nomination form, which is available on the CMN Web
Site.

The Keynote Committee will recommend a candidate to the Executive
Committee, who will coordinate the board approval process.

The committee will make no commitment for payment or in-kind items
without prior approval of the board

Note: The keynote speaker may be the same as the Magic Penny Award
recipient.

BOARD PROCEDURE FOR DECISION MAKING BY E-MAIL
2/07 Attachment #2

The process for decision making on the BOD list will be that a ca// to order
may be requested by any board member when they feel that enough
information on an issue or item has been shared. Once done, the Executive
Committee will post a summary of the discussion thus far and report on
consensus if it has been reached. If the Executive Committee sees it is
needed, they will put the question to a vote using this format: The question
for a vote will be clearly stated with a deadline for responses. After the
deadline, a report will be made back to the full BOD on the results of the
decision with all the responses made, including a list of who voted and who
did not.

The Executive Committee can make an executive decision to delay a call to
order if they see good reasons for it, but must report that to the full BOD. If
anyone feels the call to order is premature, they may say so, and further
discussion may be made. If, after a vote, consensus is not reached, the
Executive Committee will recommend whether to accept a majority vote or
whether this item should continue in process for more discussion.

2/07 CMN OFFICE REPORT 2/07 Attachment #3}

SUMMARY OF CAROLINE’S PROFESSIONAL SERVICES
Performed in 2006

Task % of Cost @ $18/hr
Hours Total

Totals Year
Hrs.

Members 15726. 10% $2,836.80
Administrative 492.4 32% $8,863.20
Office 120.0 8% $2,160.00
Regions 33.0 2% $594.00

Total Ofc Mgt & 803.0 52% $14,454.00
Admin
Nat Conference, all yrs. 327.8 21% $5,900.40
PIO!, all issues 118.8 8% $2,138.40
Internet--Web 39.0 2.5% $702.00
Internet--E-mail Groups 12.3 -1% $221.40
Internet--Online 12.1 -1% $217.80
Directory
Board 203.7 13% $3,666.60
Outreach/Mktg 5.7 -1% $102.60
06 Magic Penny 14.5 -1% $261.00
Fund Raising 9.8 -1% $176.40
Print directory 6.6 -1% $118.80
Logo Merchandise 0.2 -1% $3.60

Total Special 750.9 48% $13,516.20
Projects

Year Total 1,554. 100% $27,970.20
()
(Earned '06)

(Paid for Dec. '05 in '06; paid for Dec. '06 in '07 calendar year;
total paid calendar '06 $27,646.20)

CMN Office Report p. 2

COMPARISON OF CAROLINE’S HOURS

Year Admin./Mgmt. | Special Total
Projects

1995 (11 mo.) | 414.6 (70%) 181.3 (30%) 595.9

(Av.11.5 wk)
1996 611.1 (57.6%) | 449.7 (42.4%) | 1060.8

(Av. 20.4 wk)
1997 588.6 (52.8%) |535.5 (47.2%) |1114.1

(Av. 21.4 wk)
1998 678.7 (50.5%) |665.7 (49.5%) | 1344.4

(Av. 25.9 wk)
1999 784.7 (57.9%) |570.9 (42.1%) | 1355.6

(Av. 26.1 wk.)
2000 650.8 (50%) 652.9 (50%) 1303.7

(Av. 25.0 wk.)
2001 665.7 (43%) 871.1 (57%) 1,536.8

(Av. 29.6 wk.)
2002 726.6 (51%) 691.8 (49%) 1,418.4

(Av. 27.3 wk.)
2003 786.0 (55%) 637.9 (45%) 1423.3

(Av. 27.4 wk.)
2004 691.0 (54%) 627.0 (46%) 1,353.5

(Av. 26.0 wk.)
2005 629.2 (48%) 683.8 (56%) 1,312.0

(Av. 25.2 wk.)
2006 803.0 (52%) 750.9 (48%) 1,554.0

(Av. 29.9 wk.)

EXPENSES INCURRED BY NATIONAL OFFICE
NOT INCLUDED IN PROJECT BUDGET LINE ITEMS

Yr.
Incurred
Supplies
Telephone/
ISP

Postage
Copying

Storage
Temp Staff
Other

2003 2004 2005 2006
487.95 248.43 490.16 394.41

1,141.6 1,031.

0

1,215.8 1,061.
0

7 1,149.6
2 8 920.09
8

0 821.04 533.30

0.00 0.00 68.91 0.00

1,017.0

605.00 793.00 795.00 0
133.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00


3,583. 3,134. 3,324. 2,864.
Totals 35 95 79 80

MEMBERSHIP REPORT 2/07 Attachment

Current 1/07 History New _ (Non-gift)
Non- From
gift Conf.

Can aq 1/01 562 2001 85 13
Gt Lks 19 1/02 496 2002 84 7
Mid-At 19 1/03 467 2003 84 3
MW. 59 1/04 447 2004 72 5
N Cal 96 1/05 419 2005 54 5
N Eng 53 1/06 424 2006 54 3
NYM 69 1/07 397
PacNW 13
SE 20
S Cal 42

397
Total


2006 YEAR-END FINANCIAL REPORTS

THE CHILDREN’S MUSIC NETWORK
BALANCE SHEET DEC. 31, 2006

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 27,446.57
Wells Fargo Money Market 14,348.30
Total Checking/Savings 41,794.87

Other Current Assets
Stock Account - Wachovia 26,129.49
Transfer Account 500.00
Total Other Current Assets 26,629.49

Total Current Assets 68,424.36
TOTAL ASSETS 68,424.36
LIABILITIES & EQUITY
Equity

Net Worth - Retained Earnings 59,440.93

Opening Bal Equity 284.80

Net Income 8,698.63
Total Equity 68,424.36
TOTAL LIABILITIES & EQUITY 68,424.36

THE CHILDREN’S MUSIC NETWORK
PROFIT & LOSS JAN.-DEC. 2006

INCOME

Fundraising (Internal, solicited) 14,278.00
Dividends 343.00
Donation Income 7,675.87
Interest 520.18
Logo Merchandise Sales 442.80
Membership Income 17,785.50
Miscellaneous Income 15.00
National Conference Income 24,902.42
PIO! Sales/Ads 310.00
Region Activities 1,095.00
Returned Check Charge 7.00
Unrealized Gains/Losses 38.50

TOTAL INCOME 67,413.27

2/07 Attachment #5

2006 P&L cont.

EXPENSE

Bank Service Charges
Board Expenses
Bookkeeping Services
Directory (Print) Expenses
Fundraising Expenses
Insurance

Online Services

Logo Merchandise
Magic Penny
Miscellaneous

National Conference 04
National Conference 05
National Conference 06
National Conference 07
National Conference 08
Office Supplies
Outreach/Marketing
PIO! Expenses

Postage
Printing/Copying

Prof Services - Administrative -CP

Region Activities Expense
Storage

Telephone
TOTAL EXPENSE

2006 NET INCOME

866.76
4,505.89
1,638.75

118.80

601.62

373.00
2,274.27

19.24
555.28
15.00
100.00
406.65
19,292.37
453.60
86.40

476.83

201.00
8,807.73

844.66

18.35
13,926.60
1,139.41
1,010.00
982.43
58,714.64

8,698.63

2006 Financial Report cont.

The Children's Music Network
Designated Funds December 31, 2006

FUNDS:

Children's Music Day (in NYM balance) 1,024.52

National Gathering Scholarship Fund 1,695.42

Growth Fund 6,250.00

Membership Scholarship Fund 2,605.70

Gift Membership Fund 670.00

Development Fund 2,650.00
TOTAL GRANTS AND FUNDS 14,895.64
REGION BALANCES:

Canada 500.00

Mid-Atlantic 472.25

Midwest 1,000.00

New England 1,000.00

Northern California 1,000.00

NY Metro 1,949.52

Southeast 448.49

Southern California 1,000.00

Pacific Northwest 354.69

Great Lakes 500.00
TOTAL REGIONS 8,224.95
Duplicated Funds (NYM) (1,024.52)
PREPAID MEMBERSHIP 2,115.00

GRAND TOTAL DESIGNATED FUNDS 24,211.07

2006 Financial Report cont.

2006 National Conference Budget / P&L
As of 12/31/06 (not final)

INCOME Budget Actual
Registraton Fees 40,325 23,610.67
Sales Tables 230 793.00
Program Book Ads 500 555.00
Total Income 41,055 24,958.67
EXPENSES

Food/Lodging 26,288 16,659.84
Shuttle 100 0
Misc. site charges 150 0
Prof -CP 3,960 5,297.40
Child care 220 50.74
Postage 600 678.53
Printing/copying 700 597.35
Phone 50 18.94
Publicity 200 0
Special Presentation 200 ie}
Supplies 150 128.72
Photos 50 0
Sound system 0 0
Misc. 150 71.69
Total Expenses 32,818 23,503.21
NET 8,237 1,455.46

06 expenses to pay in 07: postage 46.90 + supplies 50.11 = 97.01

2/07 Attachment #6)

CMN 2007 BUDGET

INCOME

Fundraising (Internal solicited)
06-07 GAG 2187
07-08 GAG 3000
Spg FR Ltr 2000

06 Fall FR Ltr 2150
07 Fall FR Ltr 2200
Sil Auc 2000
Dividends
Donation Income (Sol. &
unsolicit.)
Grants
(External)
Interest
Logo Merch
Sales
Membership Income
Misc Income
Nat Conf 07 Income
PIO!/Directory Sales, Ads
PIO! CDs Sales
Region Activities
Teacher
Institute
Total
Income

13,537

2007 Budget cont.

EXPENSES

Bank Service Charges
Board Expenses
Bookkeeping Services
Directory

Printouts

Fundraising Expenses
Graphic Design Misc
Insurance

Internet

Services

Logo

Merchandise

Magic Penny 06

Magic Penny 07

Magic Penny 08
National Conference 06
National Conference 07
National Conference 08
National Conference 09
Office Space

Office Supplies
Outreach/Marketing
PIO! Production & Distribution
PIO! Editor

Postage
Printing/Copying
Professional Services -
cP

Region Activities
Expense

Stock Account

Storage

Teacher Institute
Expense

Telephone/

Internet

Temp Staff

Misc

Total

Expenses

INCOME OVER EXPENSES

FUND RAISING SUMMARY BY PROJECT

Year shown is the year initiated; $ = income for that year's project received
all years
2002 2003 2004 2005
Spring FR Letter 0 0 0 2,441.00
Fall FR Letter 0 2,098.00 0 1,610.00
Silent Auction O 1,030.00 1,472.00 1,531.00
Give A Gig/DAD 6,068.25 9,120.00 7,965.00 8,666.00
Direct Solicitation
Calls 980.00 2,205.00 0 0
Boomwhacker

Sales 0 0 300 0
7,048.2 14,453. 9,737.0 14,248.
Year Total 5 00 0 00

2007 NATIONAL CONFERENCE VENDOR FEES

2006
a/o
1/30/07
0

725.00

1,808.00
3,610.00

6,143.0
0

1 table/1 staff person for
weekend (Sat./Sun.)

$100 + site costs for meals;
= est. $220 total

1 table/1 person Sat. only
(60% of selling hours 2006,
highest attendance)

$75 + meals; = est. $150 total

1 table/1 person Sun. only
(40% of 2006 selling hours)

$25 + meals; = est. $75

Additional vendor staff

Meal costs for period present

The fees would be advertised as “including meals,” not with meals
optional. Meals will be brought to the vendors.


WEB SITE REPORT: CMN BOARD MEETING 2/10/07
Submitted by Barb Tilsen 207 Attachment

I. Statistics
A. Email list: Caroline reports that the members e-mail group still hovers
right around 200 subscribers pretty consistently.

B. Report from Carl:
Here are the web stats for Dec. 2006. Numbers for Sept. 06 are in
parentheses, to show the changes from that month.

On average, each day, there were (460) 548 pages viewed by (255) 258
visitors.

Most requested pages:

Home page: (32%) 29%
Photo Gallery: (6%) 14%
Peace Resource: (20%) 16%
Music Mania: (10%) 3%

Pass It On!: (5%) 3%
Members Logging In: (4%) 3%

Individual Pass It On! article: (2%) 3%
(41%) 29% of the pages viewed were found by linking from another site.

Most frequent sites referring visitors:
google.com: (37%) 39%
childrensmusic.org: (17%) 11%
falcon.jmu.edu: (16%) 11%
msn.com: (7%) 4%

yahoo.com: (7%) 6%

Took a quick look across August thru December to see which changes were
general trends, and which appeared to be random:

Although the Music Mania page was consistently popular for several months
after we put it up, use has been steadily decreasing since September. This
might indicate how long it took the contents to get "old," or perhaps people
aren't looking for this type of info at this time of the year.

Use of the Photo Gallery has been increasing a bit, in fits and starts. It
wouldn't take many new visitors to the gallery to show a significant gain in
use; however, in general, people look at many photo pages each time they
visit.

Cont.

Online Services Report cont.

ll. Marketplace

The CMN Marketplace is the newest project under development on our web
site, and it’s very exciting for the whole web site team that we are getting
closer to adding this great feature to our site. Monty has been taking the
lead on getting it organized. The Marketplace will be accessible on the
public part of our web site, and will be a place for CMN members to list any
products or services they are selling in the field of children’s music (e.g. CDs,
books, posters, puppets, workshops, guides and curriculum, etc.). Carl,
Caroline, Monty, and | are all testing it and giving feedback and when it’s
ready, the Board will be asked to serve as a test group to try it out. (We'll
invite some other CMN members to be part of that test group too). CMN will
not be selling anything directly: the listings on the Marketplace will include
links to wherever people are selling their products. We also are setting up
the relationship with CD Baby, so that any sale on their site that originates
from the CMN web site will bring us a $1/unit donation back from CD Baby.
This project is our main priority right now, so you will be hearing more soon.

lll. Other New Items on the Web Site

a) Dave Orleans has continued to update the “Song Resources from the CMN
member email list” with additional topics that have been discussed on the
list. At my request, he also has organized useful web site links for song
research and this is appearing in two places on the web site: in the “Member
Tool Kits” and in the “Song Resources from the CMN member email list.”

b) Johnette Downing has added some new items to the Children’s Music
Mania Page—be sure to check it out!

c) The minutes from the last BOD meeting are now in the Board Member’s
Tool Kit.

IV. CMN Member E-mail List

At the national conference last October, Greta Pedersen, Caroline and | met
to discuss issues on the email list. Freesia Raine also sat in on the meeting.
Over the past few years we have had discussions about whether there
should be limits placed on topics for discussion on the list. At times we have
gotten complaints about messages being off-topic, too personal, too political,
too much chatter, inappropriate for children or workplaces, etc. We have
different opinions among the three of us about whether the list should be
self-censoring/self-correcting/self-defining or whether there should be
parameters put in place and enforced. And if we do have parameters for
discussion, what should they be. We have decided to do a survey of all

members who have email (not just the current member email list) to get a
sense of what people want and would like to see happen. Greta is organizing
the survey, and will get it to Caroline and | for input before it goes out. The
purpose of the survey will be to give us some feedback to evaluate this
whole subject. The survey is planned to go out sometime this winter.

Another issue on the Member Email List is that people who are choosing to
receive messages in digest form have been getting formatting information
garbled with the messages. This has been a long-term problem, one that |
erroneously thought was just due to incompatibilities with Macs.

Cont.
Online Services Report p. 3

But as we've looked into it, it really is due to whether individual’s email
programs can recognize html formatting commands. If it can’t, then the
formatting instructions get printed with everything else. The solution, which
we will implement soon, is to have all messages appear in plain text. We can
have our email host, Media3, do this setting for all messages sent and
received. This change will be coming soon.

V. Pass It On!

The winter/spring 2007 issue of Pass It On! (#55-#56) will be on the Web site
in February: cover, table of contents, MIDI files of songs, back issues list,
PIO! song database.

VI. Status of Proposed Additions to Web Site
The Educator’s Tool Kit, and instrumental sound files of all songs in P/O! are
two projects which are still in development.

VII. Vision and Goals for the CMN Web Site and Online Services

At the May 2007 BOD meeting, we would like to spend some time on an in-
depth discussion of the Web site in particular and our online services in
general. The long term vision for the CMN Web site has been to be an online
conference center/resource center. One primary goal has been to extend
the networking, sharing, enrichment and professional development
experiences and opportunities for members at our regional and national
conferences onto the worldwide web. The member email list, the expanded
member section of our web site with the online directory, the various
member tool kits, the Song Resources, the P/O! searchable database and
MIDI files in particular are examples of this. One of our goals has also been
to use the Web site as an outreach tool, as a way to build membership and
to reach the public at large about the mission and principals of CMN. The
Peace Resources Pages, e-P/O!, the CMN Member Children’s Radio List, are
examples of this. Some parts of our web site serve both the general public
and our membership—CMN Marketplace, Magic Penny Pages, Children’s

Music Mania, Singer and Songwriter Tool Kits, P/O! Table of contents with the
archive of articles, our Links, Announcements and Events pages.

Deciding what we want to solely offer to our members, and what we want to
offer as resources and services to the general public is something that we
need to continue to address. It really impacts what kinds of work will happen
on the web site over the next year or two, and beyond that as well. One of
the long term projects envisioned for the web site has been to develop more
song resources on the Peace Resources model for the other principals of
CMN. The next principal to be worked on is the Environment. Where should
these go—public or private parts of the site? What do we want our Web site
to look like, what do we want it to offer, how do we want it to further our
mission and our goals? Should we continue to put energy into building the
web site at all, or should it stay as is? How can we organize the people
power to make it happen? Here are some questions for you to start thinking
about for that springtime meeting.

Cont.

Online Services Report p. 4

WN

. What do you think are the strengths of the web site as it is organized

right now?

. What do you think are its weaknesses?
. What would you like to see our member section include? Do you think

we should continue to expand the resources and services we offer our
members on the Web site?
What kinds of new resources and services would you like to see

developed for our

4.

ou

Vill.

members?

What do you think we should be offering to the public at large? Would
you like to see more or less services and resources offered to the
general public?

. How do you think the Web site can bring in more members to CMN?
. The Peace Resources Pages are on the public part of the web site.

Because of funding we received to do them, they need to stay
accessible. As we build the song resources on the other principals,
where do you think those Resource Pages should go?

. Would you like to see the overall organization to the web site changed?

Do you think we should have two separate sites—one for the general
public and one for members, or should we continue to combine them?

Web Site Team

Barb Tilsen—Web site Manager/Online Services Coordinator

Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Children’s Music Mania—Johnette Downing

CMN Marketplace (Consultant on Design)—Monty Harper
Song resources from CMN Member email list—Dave Orleans
Greta Pedersen—Moderator of the CMN member email list

The goal with the web site team right now is to expand it and develop a
functioning web site committee which can be involved in all facets of the
web site work on an ongoing basis. We hope to organize it with specific
people responsible for specific pages on the web site (e.g., Magic Penny
Pages, e-P/O!/PIO!, Tool Kits, CMN Marketplace, etc.).

WHAT IS MYSPACE? = [2/07 Attachment #10

Report for board meeting 2/07, from Billy Grisack

MySpace is a social networking site, NOT A WEB SITE. It works well with a Web site
as a kind of portal or shorter brochure and introduction with invitation to your
network.

In the book “MySpace Music Marketing” author Bob Baker explains MySpace like
this:

“MySpace is one of a growing number of “social networking” sites. They workby
connecting people. Think of it this way: It’s as if each member has his or her own
private club of special “friends” who share similar interests. Once you’re someone’s
official friend, you get access to their entire network of friends. And each of those
friends has a network of friends. So,when it comes to social “music networking,” if
you can get a few excited fans talking about you, word can spread to thousands of
people fast! There are other networking sites but none of them can touch MySpace
when it comes to pure numbers. As of this writing, MySpace can boast: Nearly 90
million registered users, 4 million new users signing up every month (about 135,000
a day), More than two million artist and band pages, and it’s growing all the time at
an astonishing rate!”

What will it do?

Basically it’s a way to meet and link people (song writers, performers,bands,
organizations, radio stations, teachers, libraries, preschools and more) to CMN. By
the way there are three different kinds of MySpace accounts; personal, music and
comedy, we will use MUSIC. | know that we havehad 2-3 members join after hearing
about CMN from my MySpace page; imagine how many people we can reach with
our own space?

Why do we need it?
Why did we need to get a FAX, e-mail, or a Web site, we already had a phone and
mailing address right?

What is involved?

Well we can do it the basic way or the effective way. To be honest | don’t want to be
involved unless we go all the way. In my opinion many of the best features and
opportunities are missed by 80% or more of current MySpacers.

The basics—
Cost: It’s free to set up

Parts:

1. Title and photo or logo

2. THE MOST IMPORTANT PART—contact send, add, message, etc.

3. Category - there is no Children’s Category; there was for a while but they pulled
it

4. Promo blurb - one of the many misused features, this should be changing all the
time!

MySpace Proposal p. 2

5. Music Player - again this feature is used totally wrong, even by me. To my
knowledge the only space that uses it correctly is Mark D. Pencil and Friends. |
plan to use it as out CMN commercial (I have a script in mind)

6. General info

7. Blog - again, misused. MySpace is one of the most indexed of all Web sites; any
info about our organization we want to be found should be blogged and we need
to blog a lot to keep members coming back

8. Events - we need to list all of our song swaps, gatherings and other CMN-related
stuff here

9. There is an area we can customize and put whatever we want, photo slideshows,
videos and other stuff—we can get creative here.

10.Friend list

11.Comments from your friends

And the hidden parts—
Photo gallery, bulletins, groups, message boards.

What needs to be done to have a happy and healthy MySpace—

Many of the most important tasks need to be done daily. But it’s worth it: in just 3
months | have had about 1,200 visitors and added over 350 friends made up of
other singers, songwriters, teachers, libraries, schools, radio stations, bloggers, plus
a ton of famous and average Joes from around the world. The MySpace master (and
team?) will have to handle:

. Basic set up, text, graphics, music player

. Manage friends and comments

. Harvest friends

. Post bulletins

. Join or create groups

. Create dynamic content (stuff that changes often)

. Blog (which should include all the regional newsletter stuff | think)
. Update schedule

9. Manage photos

10. Post comments the right way on other spaces (very important)

ONODUBRWNE

Last thought: MySpace is far from perfect: it’s buggy and unpredictable. Love it or
hate it, it’s like a party no one really wants to go to, but everyone goes because all
the cool people that you want to hang out with are there (just a thought).

I think | covered most of it. As | said before | will take this task head-on, as long as
we go all the way. It needs to be interactive and reactive, as | said before this is not
a Web site. Thanks!

2/07 BOARD MEETING NOTES

were taken on paper only.

To Do List for Spring CMN Board Meeting 2007
Part 1

Frank will put together agenda
Pam will facilitate meeting

Ruth will write and send fundraising letter in April, with assistance from Frank
and Carol

Nancy will investigate souvenir book and tote bag and tee-shirt ideas for 20th
anniversary

5.Everyone on board will think about more fundraising ideas

Terri and Caroline will target late May as date for mailing out conference
registration packages to members

Caroline will work with current MP committee to refine the guidelines for
choosing MP nominees

Carol will call Ralph of Ralph's World on Monday, Feb12
Reminder to Billy about sending a marketing plan BOD

Billy will do MY SPACE for CMN in concert with Internet Committee and revisit
it in May meeting

Billy needs to send notice to BOD for 3rd person for election committee -
Bring to exec comm.

Cont.

2/07 BOARD MEETING TO DO LIST, part 2

Billy—

¢ Serve as chair of the Board Elections Committee

¢ Enlist a third board member for the Elections Committee

e Draft a marketing plan for the May meeting

¢ Work with the online services team to develop and put in place a trial MySpace
site

Carole—

e Follow up on Ralph as keynoter

e Ask Candy Heitner to chair the 2007 silent auction
¢ Consult with Ruth on the spring fund raising letter

Caroline—

e¢ Work with the Magic Penny Committee to develop the guideline document to
present to the May board meeting

e Add the board e-mail communication guide to the policies/procedures

¢ Send Monty and Steve the member category profile we have on file

¢ Think about how to reduce P/O! storage costs

Frank—

e Let Sarah know she was named the 2007 Magic Penny recipient

e Prepare the agenda for the spring board meeting

e¢ With Pam, facilitate the spring board meeting

¢ Consult with Ruth on the spring fund raising letter

¢ Talk with Sally Rogers about the interview she’s doing with Sarah Pirtle for the
fall PIO!

Marci—
e Serve on the Board Elections Committee

Monty—
e Ask 2 more board members to work with him to solicit potential PIO! editor
candidates and decide how to process applications

Pam—
e With Frank, facilitate the spring board meeting

Patricia—
¢ Continue with the current Keynote Committee to secure a keynoter for the 2008
conference

Ruth—
e Write the spring fund raising letter, assisted by Frank and Carole

Steven—
¢ Continue with the current Keynote Committee to secure a keynoter for the 2008
conference

CMN MEETING NOTES
Montvale, N.J.
2/28/92

Present: Marcia Berman, Bob Blue, Debbi Friedlander, Lisa Garrison,
Hannah Hoose, Phil Hoose, Joanne Olshansky, Ruth Pelham, Sarah
Pirtle, Andrea Stone, Ron Stone, Spencer Stone, Stephanie Stone,
Barbara Wright.

e Sue Ribaudo and Lisa Garrison elected to board.

¢ Board to meet once a year.
¢ Regional rep must attend the national gathering if over 40 members
in the region. Each region is to have at least one regional gathering

a year.

Notes by Caroline Presnell 5/12/02. Source: P/O! #10 p. 9; PIO! #11
p.18.

Pass It On! #11, Spring 1992, p. 18

by Bob Blue & Ruth Pelham

During the weekend of February 28, 1992, the board of directors of
CMN met at the Stones' home in Montvale, NJ, to deal with issues
concerning the present and future of CMN. We discussed multicul-
tural outreach, expanding children's roles, board composition,
membership issues, Pass It on!, budget, fundraising, regions, and
national gatherings. Present at the meeting were Marcia Berman,
Bob Blue, Debbi Friedlander, Lisa Garrison, Hannah Hoose, Phil
Hoose, Joanne Olshansky, Ruth Pelham, Sarah Pirtle, Andrea Stone,
Ron Stone, Spencer Stone, Stephanie Stone, and Barbara Wright.

Our main focus during the weekend was finding ways to make
the network more multicultural. This will involve reaching out to
other organizations, making personal contacts a priority, workin

for diversity in the board of directors, making sure that people o:
diverse backgrounds can attend national and regional gatherings and
board meetings, and finding ways to provide help for people with limited
financial resources.

We also talked about finding more ways to involve children in the
network. Ideas included preparing a tape of songs offered by
children, including four children on the board at all times,
managing time and space in network activities with more attention
to the needs of children, and planning workshops to be led or co-led
by children, and planning to include a separate children's meeting
during each board meeting, perhaps facilitated by the aid of an adult.
There was also concern about the adult. tendency to patronize
children--to focus on their cuteness rather than on their intelligence
and power. Spencer Stone volunteered to chair the Young People's
ommittee.

Two board positions were vacated, and Sue Ribaudo and Lisa
Garrison were elected to the board. A igh priority will be making the
board more multicultural. The board will meet once a year to

evaluate the growth of the network, and to discuss its future.

Membership has been growing steadily, and we discussed ways to
further increase both individual and organization membership while
maintaining our convictions about the roles our network can and
should play. Committee contact person for membership expansion is
Sarah Pirtle.

We discussed the present and future of Pass It On!. Through the work
of Andrea and Ron Stone, Pass It On! has evolved to the point where we
receive phone calls after each issue from people who appreciate the
interviews, articles, and information, want to join the network, and/or
want to write articles. We also discussed ways to encourage
letters to the editor, decided to initiate a “swap shop" column,

debated the implications of including advertisements, articles written
by non-members, and articles that express or imply points of view
objectionable to many members. The board voted unanimously to pay
Andrea and Ron for their work as editors of Pass It On! and as o
managers.

Andrea Stone gave a budget report. During 1991, the network brought
in about $18,000, and expenses totalled about $13,000. More than
half of our income was from membership dues. We decided that cor-

orate memberships (for corporations with incomes exceeding
$50,000) will cost $60.00.

Barbara Wright offered a matching fund grant imetening ft of up to
$1,000, matching the income from new memberships in 1992 and from
donations above the Suggested $25.00 membership fee from existing
members. Thank you Barbara.

Fundraising is a perennial issue, and we discussed both the es of

projects that could be funded by foundations/corporations (scholar-

ships for national gatherings and membership, Pass Jt On!, CMN

summer camp, computer song network, recordings, insurance, the

membership directory) and ways to locate possible grentors. The co--

contact: People of the fundraising committee are Bob Blue and Phil
couse.

Debbi Friedlander is in charte of coordinating regions. Any area that
has ten or more paid members may decide to become a CMN
region. They must vote to select a regional representative, who will
attend national gatherings if there are more than forty members in the
region. Each region will have at least one yearly gathering, which will
be listed in Pass It On!. Regional coordinators should ask the
national office (Andrea and Ron Stone) for a list of CMN members in
their region to inform, and should call Bob Blue (617) 899-5053 to let
him know about events. A copy of each mailing from a region should
be sent to the national office.

We concluded the weekend with a discussion of the Los Angeles
gathering (October 1992). Marcia Berman, Miriam Sherman, and a
committee from the Southern California region are working hard to
plan a weekend to remember.

From the tone of this report, it sounds as if we were all wearin
three-piece suits and carrying briefcases. No. The weekend was fille
with important work, but there was a ieehng of camaraderie, hope, and
fun. We ended with a feeling of accomplishment, mixed with a feeling
that there is a lot to do. We also ended by reestablishing our "corporate
structure": a mammoth corporate hug.

Readowephers speveaatibhe Senasplhib Wabtepkanic Stone,

Throughout this report, the committee contact people have been noted. Anyone interested in working
with these committees are invited to contact them.

MEETING AGENDA
OF THE BOARD OF DIRECTORS OF THE CHILDREN'S MUSIC NETWORK
March 6 and 7, 2010, 1:00 P.M.-6:00 P.M. ET (both days) Via conference call

I. CALL TO ORDER
A Roll Call
B Meeting Logistics
b1 Note taker(s)
b2 Task list compiler
b3 Timekeeper
b4 Skype monitor

II. BOARD OPERATIONS)
A Recognize Outgoing Officers
B Election of Officers 2010-2011
bi President
b2 Treasurer
b3 Acting clerk for minutes for 2010 meetings
b4 Clerk
b5 Secretary
C Name Executive Committee
D Appoint Elections Committee
dl Chair
E Appoint Action Core Coordinator
F Logistics for Spring Board Meeting
G Advisory Board Report

III. CENTRAL OFFICE REPORT
A Office Transition Committee Report

IV. MEMBERSHIP

A Membership Count

B Membership Committee Report
b1 Lapsed member contacts

C State of the Regions Coordinator's Report and Recognition of Reps Present
cl Discuss lapsed regional terms and linking general elections and regional
elections
c2 Time limitation for submitting reimbursement vouchers

D Mission Statement Project

E Sarah Pirtle’s ROC proposal

V. FINANCES

A 2009 Finance Report
B 2010 Budget

C Tax Preparation

D Stock Account

VI. FUNDRAISING
A Fall 2009 Fund Raising Letter/ Keys to Success P&L Report and Assessment
al Thank you letters

B Fund Raising Committee Report
b1 Timeline of Fund Raising Projects
VI Fundraising, cont.

C Spring Fund Raising Letter ?
cl If so, when?
c2 Writer
c3 Sender
c4 Thank you letters

VII. NATIONAL CONFERENCES
A 2009 NC National Conference P&L Report & Assessment
B 2010
bi Chair's report
C Keynote Committee Report
cl Keynote committee chair for 2011
D Magic Penny Committee Report
di review ongoing list of nominees and receive new nominations
E 2011
F 2012
G 2013
H 2014 and Beyond

VIII. ONLINE SERVICES REPORT
A Overview
al New Projects Completed / Projects In Development
B CMN E-mail List / List Host and Web Host
C CMN MySpace Report
D CMN YouTube Report
E CMN Facebook Report
F LinkedIn Report

IX. PIO!
A Editor’s Report
B CMN Non-promotion policy

X. NEW BUSINESS

THE CHILDREN’S MUSIC NETWORK

MINUTES OF THE BOARD OF DIRECTORS MEETING

March 6 and March 7, 2010
1:00 P.M.-6:00 P.M. ET both days

Section 1: Minutes of the Meeting March 6

Board Members Present: Liz Buchanan, Anna Stange, Marci
Appelbaum Bernstein, Patricia Shih, Joanie Calem, Purly Gates, Scott
Bierko, Susan Salidor, Wiley Rankin (briefly), David Heitler-Klevans;
Carole Peterson (for the last two hours or so); Absent: Frank
Hernandez. Also present: National Coordinator Caroline Presnell.

I.

II.

CALL TO ORDER

A. Roll Call (see above)

B. Meeting Logistics: Task List compiler: Anna; Notes: Liz;
Timekeeper: Marci; no Skype at this meeting

BOARD OPERATIONS

A. Recognize Outgoing Officers: Frank is departing as
president; Susan will write him thank you letter. Barbara
Wright is departing as treasurer so the BOD needs to
submit possible candidates to Executive Committee, which
can include a non-member or member spouse. Liz will go
to the Advisory BOD for more suggestions and Marci will
write a letter re same to the Action Core and the e-list.
Caroline will send the Treasurer job description to these
people.

B. Election of Officers 2010-2011
b1. Joanie is the current president.
b2. Liz is elected to be the Acting Treasurer until a

replacement is found as Barbara’s term has
officially ended.

b3. Acting Clerk for minutes: Liz is the Clerk and Susan
volunteered to compose the official minutes

based on Liz’s notes.
b4. Susan is considering this job for future meetings.
b5. Secretary ??

C. The Executive Committee: The committee is currently
comprised of Liz, Anna and Joanie. Joanie will rotate off
as of next year.

D. Board Elections Committee: The committee is
currently comprised of Purly, David and Joanie, and David

is willing to chair. Liz and Wiley will stand for election
again. Marci is open to reconsidering being on the BOD
but will be planning to go off. Scott and Susan are up for
election. Scott does not want to continue on BOD but
would be willing to work on special projects. Susan has
not yet committed to serving, but has not ruled it out.
Committee can name people to shorter terms so there will
not be a big group leaving at the same time and
consideration is given to having a smaller BOD.

BOD must decide whether or not to fill Janet’s slot.

E. Action Core Coordinator: Marci will do this for a year
and report to Joanie with questions.

F. Logistics for Spring Board Meeting: Meetings set for
the following evenings: 5/19, 5/21, and 5/25/2010.

G. Advisory Board Report: Liz will send an email to
everyone soliciting opinions about how Advisory Board
could be used.

Ill. CENTRAL OFFICE REPORT

A. Office Transition Committee Report: Caroline will
sum up her job duties and create the structure for
someone else to step in. With a new person comes the
opportunity to limit the scope of the job and/or possibly
reduce the hours, thereby saving CMN much-needed
funds. Caroline is planning to work 1,500 hours this year.
Joanie recommends setting a goal, fund-raising and
outreach to membership.

B. Office Transition Committee: The job description and
timetable has been submitted to the BOD. Comments
should be sent to Joanie by March 15"; Liz to send out
timeline next week; committee will send new draft to BOD
for consensus by March 30"; BOD does consensus check
by April 7.

It was agreed to move on to VII. National Conferences at this point in
meeting.

VII. NATIONAL CONFERENCES
A. 2009 NC National Conference, P&L Report &
Assessment: The conference saved CMN financial.
$9,000 income exceeded expenses. BOD agrees to waive

her conference fee for the CA conference or the next
conference of her choice. Anna will coordinate a gift and
Carole will write a letter of thanks.

B. 2010 CA Conference: The BOD agreed to handle
registration for the conference electronically, i.e., sending
out the packet of registration materials. Marie H. handled
all of last year’s registration and saved CMN $2,800. The
Action Core will tackle the problem of finding volunteers
to help with this and other tasks in order to assist Liz H.
as much as possible. It is agreed that the registration
packet will be sent out by April 30, 2010. There was a
prolonged discussion of late fees, member fees, non-
member fees and deadlines for registration.

It was agreed to move to VI Fundraising at this point.

VI.

FUNDRAISING
A. Fall 2009 Fundraising Letter/Keys to Success/P&L
Report and Assessment
The Sponsorship Committee would like to be renamed the
Business Donor Subcommittee and will clarify with Caroline
and PIO regarding Ad rates. The BOD was reminded that
paid ads can be by sponsoring organizations as well as
members as long at such ads include the phrase “Paid
Advertisement.” There is general consensus to promote
among members the benefits of purchasing ad space; Anna
will follow up with Wiley about various concerns regarding
such ads.

Susan suggests another fundraising opportunity (a Tribute
Sheet with personal messages) with regard to this year’s
Magic Penny recipient, Uncle Ruthie and will follow up with
Wiley.

Anna volunteers to be the chair for a Fundraising Concert
Committee with the hope that such a concert will take place
the Sunday before the 2010 conference. Anna will begin a
new fundraising challenge via the listserve.

In addition, hard copy and emails will be sent as fundraising
appeals to the membership in spring.

The BOD discussed identifying our largest donors and
contacting them, which Caroline believes is the best possible
strategy for the immediate future. David offered to help both
Anna and Wiley with this effort.

Keys to Success: David will take on this fundraising effort
for the NE conference in March and will coordinate it for the
other regions as well by contacting the regional reps. (Also
see Caroline’s report.)

Grants: See report.

Overall Goals: The BOD agrees that we need an
endowment fund to raise money over and above the $11,000
we need for the current year’s needs.

B. SPRING FUNDRAISING LETTER

Frank will send out the spring fundraising letter by late
March. Patricia suggests that Keys to Success be the name
for the entire fundraising effort.

Meeting dismissed at 6:01pm.

Section 2: Minutes of the Meeting March 7

Board Members Present: Liz Buchanan, Anna Stange, Marci
Appelbaum Bernstein, Patricia Shih, Joanie Calem, Purly Gates, Scott
Bierko, Susan Salidor, Wiley Rankin; Carole Peterson, David Heitler-
Klevans; Absent: Frank Hernandez. Also present: Pass It On! Editor
Hassaun Ali Jones-Bey (for the P/O! section), National Coordinator
Caroline Presnell.

Iv.

MEMBERSHIP
A. Membership Count: Membership numbers are down.

Purly would like to pursue the Youth Songwriting Award
(YSA) thinking it would be a great way to bring young
members into CMN. Scott has volunteered to help. Marci
has asked for a more detailed proposal.

B. Membership Committee Report

B1. Lapsed Member Contacts: A suggestion was made
to include former members who membership has lapsed in all
invites to all events, regional and national. The BOD is to
decide whether this means lapsed membership in the past 3
or 5 years.

Only one member signed up for this committee (Kathleen
Weinberg). Anna, David and Joanie are willing to be on
committee.

Purly wants to appeal to general membership for ideas about
growing CMN and has begun a list of possible publications in
which CMN could advertise. Joanie offered to write a letter
to Sing Out! to ask if the magazine might swap advertising
with CMN. Purly also expressed the need for an advertising
budget and the idea of asking members to write and submit
articles about CMN to various publications.

Discussion regarding the possibility of creating a Marketing
Committee and creating a Press Coordinator position within
CMN. In addition, CMN must implement a system for
welcoming new members, like making sure new members are
contacted by phone.

C. State of the Regions Coordinator’s
Report/Recognition of Reps Present: The election
system is changing. Now regional reps will be elected
along with board elections.

A suggestion was made to have a regional reps conference
call every 4 months. The BOD is in consensus on this point.

C1. Caroline proposed that we need to make note
regarding reps’ terms now coinciding with fall elections
rather than when their terms are listed as expiring and that
this should become policy.

C2. The BOD reached consensus that six months will be
the suggested deadline for voucher reimbursements to
regional reps.

D. Mission Statement Project: Scott reports that the
sometimes divisive list serve conversation re changing
CMN’s mission statement has all but disappeared. After
extensive private conversations with 8-10 people, he
concludes that the current mission statement should be
revised to reflect members’ desire that it be broader, more
inclusive, while honoring the core principles of the
original.

Action Step: Scott will invite member input, draft
statement to bat around his committee, and then make
a proposal to BOD.

E. Sarah Pirtle’s ROC Proposal: ?

FINANCES

A. 2009 Finance Report: Donation income includes $1,440
from Anna’s fundraising walk to the last conference, plus
$995 of in-kind support. In addition we have received
monies for the Cranes Project, a member-initiated effort
that has brought in a total of $85.00 (2009-2010).

Some discussion regarding the $7,800 conference facility
payment for the 2010 conference, which is larger compared
to previous years.

Anna reports that sales from old PIO!s equaled $805 and that
she will continue selling them. Anna suggests that we keep a
formal account of in-kind donations that she thinks might be
significant if we apply for grants in the future. Caroline is
trying to figure out how to incorporate in-kind donations into
the budget process.

Caroline will follow up on Anna’s question regarding CMN
policy and converting stock donations to cash.

B. 2010 Budget The Board decided that “Board
Fundraising” will be a line item and that projects will be
looked at on a case by case basis to determine whether or
not they’re part of Keys to Success, the new umbrella term
for fundraising.

The Board discussed Budget income and a fundraising figure
of $12K was added in addition to other figures per the
revision of the budget worksheet. The endowment
fundraising figure will be put into a separate budge so that if
we fail to raise the goal we will not be seen as behind in our
fundraising goals. A separate fundraising budget or goal
sheet should be set up for the endowment, reflecting the goal
of $10,000 for 2010.

A concern is voiced about the expense of a hard copy
fundraising letter. Caroline confirms that the snail mail

VI.

effort has been very successful in the past. Frank has
volunteered to stuff and send such letter.

Discussion of whether to spend budget money for CMN ads
in publications and the suggestion is made that some
members might be willing to fund these ads.

The budget is approved with the deficit for expenses added to
membership income, which makes the income line the same.
CMN will have to bring in 50 new members (paying $65
each) with no loss of membership.

C. Tax Preparation: BOD approves Caroline asking Chris to
do the CMN taxes.

D. Stock Account: Discussion included questions about our
stock account and whether this might be a good time to
sell the stocks and put the money into cash holdings, a
money market, or some other safer holding. Joanie
suggests we can consider this issue in depth at the spring
meeting.

NATIONAL CONFERENCES (cont'd from yesterday’s mtg.)

C. Keynote Committee Report: Peter Alsop will speak for
45 minutes on Saturday, October 9, 2010 and offered to
give a workshop(s) for no extra charge. He is being given
a room, meals and free entry to the conference.

Patricia announces she is leaving BOD but may continue
serving on this committee. The Keynote Committee needs to
be in place at the October 2010 conference to move forward
with next year’s keynote, and this will be addressed in the
spring, as will the $1,000 keynote budget.

D. Magic Penny Committee Report: The BOD gives Uncle
Ruthie to film the presentation of the award provided we
are able to have an orderly way to secure permission from
everyone being filmed. The BOD also gives Uncle Ruthie
permission to have her friends (i.e., daughter) come if she
gives up her gas allowance.

The 2010 MP budget has been approved for $950.

The meeting end time was reached. Remaining items to be
dealt with include: Online services, NE 2011 conference

Ix.

location and date, future conferences past 2011, personal
promotion policy. Meeting dismissed at 6:02pm.

PIO!

A. Editor’s Report: March 15" is the deadline for the next
issue which will feature Pete Seeger on the cover. There
is a 3 month deadline from copy submission to issue
publication. Hassaun would like to have an editorial
mission statement and has talked with Caroline and Joanie
about it.

We have two more issues in our trial period re digitization.

BOD is in consensus to link songs to the pages in PIO with
said songs.

B. CMN Non-promotion Policy: This item has been moved
to a BOD list conversation.

Board Meeting March 6-7, 2010 To Do List
There's a couple missing items, I'm sure.

Task List March 5-6, 2010

Board Operations:

Marci: letter to action core & advisory board to find a treasurer.
Caroline: send treasurer job descript to Patricia & marci

Liz-Acting treasurer-pro-tem for short term. Note: Barbara will continue to
monitor stock portfolio
Fundraising:

Wiley will take the board’s suggestions to the fundraising subcommittee
Anna will send a summary of her questions to Wiley on email.

Susan 1) encourage members to advertise their projects/programs in PIO &
2) create proposal for fundraising committee to pay to put in congratulatory
notes in the conference program to raise $$.

Anna to send challenge proposal to fundraising committee & board.
Deadline decision by committee by Mar 20 this will be coordinated with the
spring fundraising letter.

Anna will co-chair fundraising concert committee to replace Patricia.

ACTION NOW! Fundraising report #4. Contact past large Donors, go through the
action core then advisory board. Work through the fundraising committee, then to

board. Liz will contact person if we identify them. Wiley & Anna will work
on this through email. Anna will work on it while Wiley is away. Wiley will
call anna 15. David will help find person to make the calls with Anna.

EEE Need new coordinator for KTS.

Anna- self & action core: thank you letters for KTS & stay on top of it. And all t/u
letters.

Liz can tweak the fundraising letter by March 30 and get it to Anna. Wording
in letter will include reference to KTS.

11

BOARD OPERATIONS

B4. Liz is the clerk of record in Massachusetts

B3: acting clerk types up minutes (using notes of notetakers) SuSan

volunteers to do this for this meeting to see how it goes. Depending on how it goes,
decide then to continue to do it

C: name executive committee: Joanie, Liz & Anna.

Election committee must people who are not running that year: Pu rly,
David, Joanie. Joanie will pass on last year’s info to this year’s committee

members. Committee must find 3 non-board members to help. David will chair.
Committee will decide how many candidates to field.

Fill Janet’s position for the remainder of her term? Til 2012. Refer this work on
email. Joanie will remind us all by email.

IF, LOGISTICS SPRING BOARD MEETING: JOanie will send out by email dates: 3 shorter
evening meetings.

IIE: ACTION CORE COORDINATOR:
Marci would commit for a year. Doesn't have to be a board member. Then she'll
reevaluate Joanie will give list to Marci-

G: Advisory Board Report: (LIZ send out email to board members to solicit ideas
for using and keeping in touch with the advisory board members. *****There is
no timeline here for board response******

Central Office Report: raise funds, raise membership, prioritize tasks for Caroline.
Joanie will contact each of us, collate feedback, and work with Caroline to work it out.
Joanie report back to the board. IIIA. National Coordinator Transision report: Liz.
Board needs to make comments and approve timetable. Board members
comments back to Joanie re: job description by March 15. LiZ write up timeline

and send out within the next week to board for board to approve. Committeee will
submit proposal back to the BOD by March 30 for consensus check, then a week for the

BOD to approval by April 7.

Caroline will contact Ellen Greist to determine whether or not Ellen is able
to do al the tasks associated with the membership brochures. If not, we'll find
someone else-likely through Action Core.

VIIB: National Conferences: Have someone(Action core)
Anna will contact Marie for registration files. Anna/Caroline will update forms with

input from Liz Hannan. Marci will go through action core to find help with registration. (
Do Mailings. Mailing packets, etc. Registration Packets will be primarily online) after
anna/caroline sends info. Registration packets go out April 30.

Board look through A1 section of the National conference report. And make
recommendations by end of March to Anna.

VIIA: 2009 Conference Marie Thank you. Each Board member Send 12” square to
Anna by June 12. Caroline will send pdf of last year’s conference program cover to
Anna. Anna will transfer cover onto a square. Anna will make small quilt by Aug 15.
Carole will send Marie a thank you note & Certificate on behalf of the board to include

free conference fees for conference of her choice. Letter must mention in-kind donations
that she made (printing, etc.).

Fundraising CommitteeRreport to CMN Board of Directors, March 6, 2010

1) A plan for the sponsorship committee

Steve Blunt has met by email with Scott Bierko, Carol Peterson, and Janet Sclaroff. They
are tracking, among others, an idea suggested by Patricia Shih. Steve will email a
sponsorship subcommittee report to Scott Bierko by this Thursday 3/4, who will then
forward report to BOD for weekend meeting. Report will include

« -summary of efforts and plans thus far

e -action plan with number of targeted sponsors for this year

e -financial goal and target date for revenue generated this year by Sponsorship
alliances

2) Planned fundraising concerts for the coming year (including CA concert at
time of the conference)

e -Actively seeking NorCal committee. Liz suggested that we have the concert on
Sunday October 3, 2010, perhaps from 2-3 in the afternoon, a much more family
friendly time for generating audience members

e -Having the concert before the conference generates potential attendees and
members.

e -Wiley has emailed Liz Hannan, Pam Donkin, the Rombergs, Ingrid Noyes, Judy
Bayse to ask for ideas, support, brainstorming, and volunteer for local concert
coordinator. So far no reply, so he will follow up again

e Wiley has emailed FR committee, requesting that a new Concerts and Events
Subcommittee Chair come forward to replace Patricia, who is stepping down from
being chair of this subcommittee, but is not stepping down from being (at least in
name) Cochair of the overall FR committee until her term ends in October. Is that
right Patricia? | hope hope so. Anyway, no reply so far about new chair for Concerts
and Events Subcommittee. So Wiley has emailed the listserve to ask for same.

3) When to send fundraising appeals to the bership (by mail and/or
email)

e -Spring letter will be sent by hard copy and special email newletter

e -We need a simple mechanism on the CMN website for people to make
contributions! Please let’s get this done by March 30 at least, so that the
mechanism can be clearly described in all future communications, and the
recipients of this spring’s email newsletter can give money with one click.. This is
vital.

e -We need to budget for postage and printing costs for spring FR appeal

¢ Fall letter (hard copy) will go only to those that did not pledge at Fall Conference
Keys to Success.

¢ We could certainly send a follow-up email newsletter to all, with vital fundraising
link, for very little

e November Challenge (similar to Sol’s) . Maybe Sol could be encouraged to do this
every year? If not, we could have someone else issue a challenge.

e Listserve, email newsletter, other emails as well, with vital fundraising link

¢ Working to increase donations by identifying past donors who have given more
than $100 and contacting them each year to donate again, perhaps adding a little
extra.

e -Identify largest donors from last year (or 2 years). Get list from Caroline

Approach each individually by CMN member who knows them best
Ask if they can match this year and/or perhaps add a little.


Keys to Success at regional gatherings - what fun activities could be done to get
people to buy keys in the regions? Brainstorm ideas
FR Comm. p. 2

Timing of Efforts, cont.

Grants subcommittee- We have a willing bunch of folks. Liz and | think that the
BOD/CMN is in a preparatory phase for grant writing, that we need to have some
things in place before we are excellent candidates to receive grants. We believe
that it is possible for us to establish that position

Wiley speaking now for himself- | believe 2 developments are vital for us to be in
position to receive grants, and that neither of these change the nature of CMN, but
merely add to what is already there
1) Reach Out to Children- a social outreach arm of CMN. The idea has been
percolating with Sarah Pirtle and her committee which began emailing each
other last fall.

i) This idea, or opportunity, is NONobligatory. This is only for CMN
members who want to share their musical with local groups as a gift. It
does however establish CMN as a partly SERVICE organization,

as well as a MEMBER BENEFIT organization.

ii) There will not be an expectation for, or higher status given to,
members who give free concerts

iii) current potential models are Kate Munger’s group and Bread &
Roses

iv) with 50 willing participants, we could do 50-100 (or more?) free
show throughout the country and beyond, generating teaching,
entertainment, community, educational, and service value for local
communities.

v) Generate much goodwill for CMN, for the right reasons

vi) Address question of liability and liability insurance. Find sensible
answers. Talk to model groups

Il) Generate a 2-3 sentence Mission Statement, which is labeled “Mission
Statement.” As Liz has said more than once, funders need a clear mission
statement. We do not yet have a Mission Statement which is labeled

“Mission Statement.” | realize that this is a controversial topic. That is why |
am weighing in it, as FR Committee Cochair. | am not taking a position as
Cochair as to what the content of the statement should be. | might do that
later as a BOD member or CMN member. But as FR Cochair, | believe that not
having such a properly labeled statement drastically affects the perception
of the focused nature of our group by the outside world.

However, we do not have to wait for these 2 developments to be in place to start looking
at the grant writing process. After the BOD meeting, | will follow through with the very
willing Grants Subcommittee on the first action steps. These will be exploratory only. We
won't take any official steps, fill out applications, etc, without checking in with Exec and

then BOD.

Relating to budget and overall goals:
Liz said that our budgetary needs are about 70 K/year, raised by

Conference

Dues

Membership fees
Fundraising efforts

FR Comm., p. 3

Overall Goals, cont.

| would like to propose that, since our stock fund is currently about 20K, that we make
these goals

for

a) raise, in addition to our budgetary needs, 10 K per year for the next 8 years

b) begin an extremely conservative investment plan that has little to zero risk of
principal

c) establish an endowment fund that would generate interest/dividend income

d) while endowment fund is growing, the interest/dividend income could be used

budgetary needs

e) principal could not be used for budgetary needs

f) goal in 8-10 years: $100 K in endowment fund, generating approx $5 K /year for
budget

g) principal can only be used by consent of BOD for emergencies, special gifts,
perhaps other options provided by new/revised bylaw

h) perhaps the 10K goal should be revised downward in the first few years. But |
think 5K is definitely achievable, and we could upwardly revise after 2-3

years,

and still make target after 10, by 2020.

This just in! 2 great ideas from Anna Stange - let’s have Concerts & Events
Committee initiate proposal.

A) | have an idea for fundraising: CMN Music Marathons. These would be 24
hour concert type things (like the American Cancer Society's walk athons).
Individual performers and bands would pay a fee or collect pledges to pay the fee
to participate. Each group would perform for an hour, and it would go on for 24
hours. Public would be invited for free or a small fee. School groups could attend.
The 10pm-6am hours could be reserved for the teen bands and groups that
perhaps aren't really family-fare. On the other hand, the event could include a
sleep-over component. Then the night time hours might be given over to jam
sessions, song circles, instrument making and building, dance... These would be
held in various cities around the country. Perhaps all in the same month.

B) Is there anything going on about ads in PIO!? | think it's a really good revenue
producer--steady and immediate. I'd be interested to advertise in PIO and | think
others would too. | saw Mark Dvorak's ad again, but | haven't seen any particulars
about how to get our ads in pio. Also, there may be other retailers that would be
interested to advertise in PIO! Do we have an advertising policy and/or rate
schedule?

Committee list on next page

FUNDRAISING COMMITTEE 2010
Subcommittees

Sponsors, Corporate/Private

Steve Blunt - steveblunt@comcast.net - chair

Scott Bierko - bierkos@optonline.net

Janet Sclaroff - maxyskid@verizon.net

Carole Peterson - macaronisp@aol.com - KTS

They have traded ideas by email. Shih initiated conv with piccards specifically benefits
offered to corporate sponsors Action plan, financial goal with target date sent to Scott
Bierko by thurs noon

Concerts & Events

Patricia Shih - patriciashih@optonline.net - outgoing chair
David C. Perry - dcperry@aolcom

Jenna Lindbo - jennalindbo@gmail.com

Rick Hubbard - rick@kazoobie.com

Mary Shapiro - maryshapiromusic@gmail.com

Liz Buchanan - lizwin@rcn.com

Erin Lee Kelly - erinlee@gottaplay.org

Anna Stange - annastange@yahoo.com

Grants

Wiley Rankin - wiley@jumpforjoymusic.com - chair
Debbie Rankin - debbie@jumpforjoymusic.com
Jenna Lindbo - jennalindbo@gmail.com

Leslie Zak - lesliezak@columbus.rr.com

Liz Buchanan - lizwin@rcn.com

Advertising

At Large
Marci Bernstein - marci@gottaplay.org

People to be CC:d on committee communications
Frank Hernandez assistdirector@artsforallinc.org
Joanie Calem - jcalem@columbus.rr.com
Caroline Presnell office@cmnonline.org

CMN Corporate Sponsors Sub-Committee Report. March 2010

Summary:

1.

In July ‘09 Steve Blunt accepted the position as sub-committee
chair at the request of Wiley Rankin, on behalf of the Fundraising
Committee.

. At the CMN National Conference in Black Mountain, NC (October

'09), the sub-committee came to include the following additional
members: Scott Bierko, Carole Peterson, Janet Sclaroff.

. In November ’09 the sub-committee received a request from

Board Member Patricia Shih to prepare sponsorship benefit
guidelines for her to offer a representative from PikCards, who
was interested in donating his product to CMN.

. In March 2010, with guidance from Caroline Presnell and input

from various members, the sub-committee is submitting the
below proposal for “CMN Business Donor Benefits” for approval
by the Board of Directors.

. As sub-committee chair, | would like to propose changing our

name from the “Corporate Sponsor Subcommittee” to the
“Business Donor Subcommittee.” This is because the term
“sponsor” already applies specifically to national conference
sponsors, and our function is more broad. And if anybody has a
better name, I’d be happy to use it!

. Ongoing: Various members have offered input as we brainstorm

ideas for corporate sponsorship. Scott Bierko has described a
concept for CMN “ambassadors.” Monty Harper has proposed an
idea for a coupon booklet. (See below.) These ideas aren’t
reflected in the current proposal (below) but have been taken
into consideration for long-term planning.

. On Monday, March 1, Fundraising Committee Chair Wiley Rankin

requested that this sub-committee set a goal for soliciting a
specific number of business donors by a specific date, such as
June 15. This request hasn’t yet been discussed with the sub-
committee, but the sub-committee chair is willing to suggest as a
goal that we contact at least 12 potential donors by June 15,

2010 (3 per sub-committee member). In order to initiate
communications with potential donors, we will need to have in
place an approved set of guidelines. (See below.)

Respectfully submitted by Corporate Sponsor Chair Steve Blunt, on
behalf of the sub-committee: Scott Bierko, Steve Blunt, Carole
Peterson, Janet Sclaroff.

PROPOSAL FOR APPROVAL BY CMN BOARD OF DIRECTORS:

CMN BUSINESS DONOR* BENEFITS
$50 -- Ad in Pass It On!
$100 -- Write-up and website link on listserve** plus ad in PIO!***

$250 -- Corporate Membership: Link on our website homepage and
listing in Pass /t On! (for one year) plus listserve write-up/link and ad in
PIO! #**

$500 -- National Conference Sponsor Level |: Acknowledgement in Pass
It On!, mention in attendee packets

$1000 -- National Conference Sponsor Level II: 1/4 page ad in Pass /t
On! and your promo piece in attendee packets

$2000 -- National Conference Sponsor Level Ill: 1/2 page ad in Pass It
On! and your banner at the conference

Most of the above reflects what is already in place. Changes have
been marked and are being proposed by the sub-committee for
approval by the BOD.

1. *We propose using the term "business donor" because "sponsor"
already has a specific meaning related to national conference
sponsorship. This sub-committee has been charged to undertake
a broader function.

2. **We propose creating a new benefit at the $100 level: A write-
up and link on the listserve. Sub-committee chair and individual
members will perform the task of providing this benefit.

3. ***We propose making the first three benefits cumulative, so
that, for example, a corporate membership would also receive an
ad in PIO! and a listserve write-up/link.

4. Additional proposal: We propose accepting in-kind donations
same as cash. For example, $250 in PickCards is the same as
$250 cash.

From Scott Bierko, 11/9/09, re: Corporate Sponsorship:

<<I know that the ultimate goal is to get big bucks, but it might be
necessary to think of this in slightly broader terms. Here's one
approach based upon a definition I found for "patron":

“a patron can be a major financial contributor but generally it
is a well known person who may have an avid interest in the
charity for personnel reasons and they use their fame or
popularity to raise awareness of a charity and encourage others
to contribute or also raise awareness in other places so
basically its a figurehead who uses their infamy to help good
causes."

By this logic, every past and future Keynote, Magic Penny and famous
dude or dudette should be asked to join our growing list of patrons.
But maybe we should give them a name, like...CMN AMBASSADORS.
In exchange for this honor, we might offer them the following:

1. A list of our CMN AMBASSADORS prominently displayed on our
web site

2. Some sort of plaque or framed certificate indicating their new
status in service to CMN

3. Links to their web site and/or prominent news from them in our
AMBASSADOR'S CORNER (which should also include how they were
honored by CMN and why)

In return, we might ask of them:

1. Wherever possible we would like our CMN AMBASSADORS to
name CMN as their charity of choice in interviews or in their

biographies, etc. Mostly, we want them to to use their fame to raise
awareness about CMN and our Mission (soon to be completed,
methinks)

2. We ask that they strongly encourage others in our industry to join
as members AND join one of four giving levels of Patron. These might
have clever, musical names or continue to riff on the royalty titles.
Perhaps the levels could stretch from $250 - $5,000. These folks
would also be listed somewhere on our site (and hyperlinked when
they give $500 or more). There is also the possibility that we could
encourage a healthy competition between AMBASSADORS by
creating a "family" list of the donors who contribute to CMN on each
AMBASSADOR'S behalf

3. We might be very specific about WHO we want our CMN
AMBASSADORS to approach. These might include: publicists,
producers, sidemen, theater owners, managers, booking agents and,
of course, other artists!

4. Information so that we can feature news of them. In this manner, i
think that CMN will also benefit from people googling these more
famous people. I don't know much about how meta tags and clicking
work, but it's seriously important

Okay, I'll stop for now and let you all digest this direction.>>
From Monty Harper, 3/1/10, re: Corporate Sponsorship:

<<Hi Wiley and Steve,
Thanks for doing this work!

If I remember correctly I just had one idea related to this which I
conveyed at some point somewhere... well, it wasn't my idea - it was
already floating about years earlier, maybe it was Mr. Billy's
originally - anyhow...

It was to create a benefit package for members, possibly in the form
of a coupon book (though there must be some way to do it online
rather than on paper) - it would include a Discmakers discount, CD
Baby free CD registration, and other corporate discounts and
giveaways. The value of the package would equal or exceed the cost of
CMN membership. Then we could say that it's worth joining for this
package alone!

AND, the package would include offers from members. This would be a
double benefit to membership. Not only do you get the package, but
you can also advertise your own services this way to other members,
as long as you are offering something of monetary value for free so
that we can calculate the total value of the package. So for example,
David H-K might offer a free or half price song transcription. Others

might offer a free CD or a discount on a performance or songbook or
Wiley, you could offer a free harmonica track for someone's
recording, etc.

Will Discmakers want to pay us a corporate membership fee for the
privilege of offering our members a discount? I don't know! Maybe
there will be some exceptions, but participation in the coupon book
ought to generally be open to members only, so that it remains a
membership benefit. It would be a great way for our members to
network - that's what we're about, right? And it will help attract
new members.

I'm not sure if that's what you were looking for. It's not exactly
fundraising, I guess. But IMHO, raising membership is the best way to
raise funds, and offering a tangible benefit is a great way to raise
membership. Also it does get corporate sponsors involved on some level.

Maybe this could go hand in hand with other plans, or maybe this
would be a way to get our foot in the door with some sponsors. This
could be part of a larger corporate sponsorship package deal - "AND
you get to put a coupon in our membership benefit coupon book!!"

I know CDBaby and Discmakers and others - TAXI, Sonic Bids, SongU,
etc. (And music education companies too?) - routinely offer these
discounts and freebies through various organizations, so you wouldn't
be asking them to do anything new or unfamiliar.

Well, that's more than I knew I had to say about it!

I hope it helps!>>

The Children’s Music Network Financial Report
Board Meeting March 6-7, 2010

OVERVIEW OF FINANCES
from Caroline

To start with the information that will effect how you read the rest of this report, the
anticipated financial crunch has materialized. I've done as close a calculation as | can,
and found that the checking account doesn't have enough in it now to cover the bills
Chris has in hand due for payment. When the checks already paid out have cleared,
there should be a balance of about $4,566. The next batch of payouts totals about
$5,186. Chris is keeping in close touch with me about cash flow and so long as the
situation remains tight, she will not make any payouts without my OK.

The balance in the bank money market account is $9,465. | could transfer some out of it
to the checking account, but I think it would be better to ask Barbara to sell shares of our
stock account mutual fund and transfer that money to the checking account and leave
the bank money market there for time crunches. Moving the stock account money can
take a week or longer, but the other can be accomplished with a telephone call. The
value of the stock account mutual fund on the latest statement is $14,067. With the
encouragement of the Executive Committee, | am in discussion with Barbara on the
logistics.

As for the amount to be transferred, | made an estimate for March through August, since
by August we should be getting income from the conference registration. To calculate
an amount, | deleted from the income and expenses for 2008 and 2009 the items that
won't apply in 2010 and deleted the fund raising income because we have no reliable
way to predict that for these next months. | averaged the adjusted income and expense
for the two years, did the subtraction, and the result was a deficit of $4,250, which,
combined with the immediate deficit of $620, makes for a minimum need of around
$4,900. The Executive Committee recommended transferring $2,000 over the
anticipated break-even need. That would indicate a transfer of about $7,000, which is
the amount Barbara Wright recommends.

As you know, financial statements are like snapshots, so the next minute the picture
could change. Please read the statements in this report accordingly. The figures I’ve
given above are the most current. By my best calculation, our net worth at the time of
this board meeting—total assets minus total liabilities—is about $32,553, with $17,333 of
that in the stock account (pre-transfer), which, although it gives a good return on the
investment most of the time, fluctuates somewhat in value. It looks like we will come to
the fall solvent, but our reserves will be seriously depleted and we could start next year
in a very serious situation unless we get a good chunk of money coming in before the
end of the year from donations, fund raising, or other sources.

3/10 Financial Report, p. 2

CMN Statement of Financial Position

Mar. 4,
2010
ASSETS
Current Assets
Checking/Savings
PayPal 648.80
Wells Fargo Checking 6,280.20
Wells Fargo Money
Market 9,465.21
Total Checking/Savings 16,394.21
Other Current Assets
Stock Account -
Wachovia 17,333.29
Petty Cash 500.00
Total Other Current
Assets 17,833.29
Total Current Assets 34,227.50
TOTAL ASSETS 34,227.50
LIABILITIES & EQUITY
Equity
Net Worth - Retained
Earnings 37,835.26
Opening Bal Equity 284.80
Net Income -3,892.56
Total Equity 34,227.50
TOTAL LIABILITIES & EQUITY 34,227.50

CMN 2009 BUDGET/ACTUAL

BUDGE ACTUA

INCOME T L
Fundraising (Internal

solicited) 7,900 11,824
Dividends 219 129
Donation Income (Sol. &

unsolicit.) 2,000 3,582
Grants (External) 0 0
Interest 25 11
Logo Merch Sales 100 29
Membership Income 21,000 19,073
Misc Income 50 310
Nat Conf 08 Income 0 67
Nat Conf 09 Income 24,500 29,748
Other Income 15,418 0
PIO!/Directory Sales, Ads 300 1,055
Region Activities 1,000 1,931

Teacher Institute
Unrealized Gains/Losses
Total Income

EXPENSES
Bank/Cred Card Service
Charges

Board Expenses
Bookkeeping Services

0
-1,500
71,012

1,000
3,000
1,800

(0)
559
68,319

1,078
3,164
1,811

3/10 Financial Report, p. 3, 09 Budg/Act Exp. cont.

Directory Printouts 0 (0)
Fundraising Expenses 1,000 838
Graphic Design Misc 40 (0)
Insurance 1,400 1,288
Logo Merchandise 36 86
Magic Penny 08 0 22
Magic Penny 09 1,000 904
Magic Penny 10 32 6
Misc. Expenses 50 15
National Conference 08 0 22
National Conference 09 21,500 19,127
National Conference 10 630 7,815
National Conference 11 36 68
Office Space 2,400 1,200
Office Supplies 450 657
Online Services 8,190 7,792
Outreach/Marketing 150 208
PIO! Production &
Distribution 5,800 5,964
PIO! Editor 3,000 2,500
Postage 1,200 846
Printing/Copying 60 0
Professional Services - CP 15,000 16,175
Region Activities Expense 1,000 2,326
Stock Account 10 0
Storage 1,128 1,054
Teacher Institute Expense 0 (0)
Telephone/Internet 1,000 833
Temp Staff 100 (0)
Total Expenses 71,012 75,785
INCOME OVER EXPENSES oO -7,466
Other Income/Expense

In-Kind Donation (Ad) 251

PASS IT ON!

Print to Electronic Comparison

$5,213.00
$2,765.13
$2,421.00
$2,792.00

Previous average cost per (prin) issue
Total cost of issue #63 (paper copies $141.93 total, $4.39 per mailed copy)
Estimated costs for next 2 issues, each

Anticipated ongoing per-issue savings print to electronic

Note: Caroline’s professional services for work related to the new editor start-up were accounted as
general P/O! expense, not as part of issue #63.

Pass It On! Bundle Sales brought in about $805 minus the postage.

3/10 Financial Report, p. 4

2009 National Conference P&L

INCOME
Registration fees 29,354
Fund raising on site 0.00
Sales tables 230.00
Vendor fees 0.00
Program book ads 540.00
Sponsors 0.00
Donations 0.00
30,124.
TOTAL INCOME 00
EXPENSES
Housing 8,800.00
Meeting rooms 872.00
Food 6,868.27
Water (bottles) 282.04
Keynote 815.60
Prof -CP (07-09) 1,934.10
Site comp, chair 70.00
Site comp, CP 150.00
Child care 121.00
Temp Ofc Staff 0.00
Shuttle 170.00
Postage 116.93
Printing/copying 116.98
Phone 0.00
Publicity 256.96
Supplies 55.33
Eqpt. Rental 172.50
20,801.
TOTAL EXPENSES 71
9,322.2
NET 9
IN-KIND DONATIONS FROM MARIE HOPPER/MUSICARE
Supplies 27.28
Printing 750.00
Total 777.28

Note: 10 people received a 1-yr. membership as part of the
(larger) registration fee they paid

3/10 Financial Report, p. 5

Stock Account Report for Winter Board Meeting-March 2010
from Barbara Wright

12/31/09 12/31/08 12/31/07
Cash/Bank $ 342.11 $ 251.64 $ 163.57
Sweep
Stocks* $ 2,989.72 $ 2,467.63 $ 6,099.66
Money Mkt $14,066.27 $13,989.37 $13,583.24
Fund
Total Acct. $17,398.10 $16,708.64 $19,846.47
Value

* We sold the Washington Mutual stock this year & received $20.09 (originally bought it
for $4,082). Unfortunately, this resulted in a loss of $4,062.09. This company had
become basically worthless due to the financial market crash.

Other stocks have rebounded a little this year:

MCIG was acquired on 5/28/96 by donation.

Initial value = $3,069.

Current value = $578. (up from $348 last year).
Also affected by the real estate crash.
Does not pay a dividend at this point.

ADP was acquired in 12/02
Initial value = $1,951.50

Split off Broadridge Financial, which made value = $1,711.02
Current value = $2141.

Pays a dividend of 3.17% at current prices ($68.00)

Broadridge Financial
Initial Value = $240.48
Current value = $270.72
Pays a dividend of 2.48% at current prices ($6.72)

Goldman Sachs Money Market Fund
Pays a dividend of 0.05% ($7.03)

3/10 Financial Report, p. 6

OTHER FINANCIAL MATTERS from Caroline

Check Signer

There has been a delay in establishing me as a signer because the bank staff person who
takes care of such matters was out on emergency leave for a week and I’m told no one
covers for him. But we started the process and expect to complete it next week.

In Kind Donations Accounting

| have kept rough lists of in kind donations over the years as an internal reference, but
they have limited utility for grant proposal documentation. Unless the board objects,
Chris and | will set up a systematic accounting of in kind gifts starting January 1 this
year. Weare in the process of determining the best method for us. Our Internet
research has given an overview, but not sufficient specifics, and Chris will attempt to
consult with CPAs for the Public Interest for advice. Any system will require that we get
documentation for each gift and its value. That means we'll ask Jan (graphic designer),
Carl (Web designer), and Chris (bookkeeper), all of whom give us discounts, to show
their regular rates on their invoices with the discount indicated. | don’t think this project
will add a noticeable amount to my work load or Chris’s, and | think it’s something CMN
needs.

The Children’s Music Network Financial Report
Board Meeting March 6-7, 2010

OVERVIEW OF FINANCES
from Caroline

To start with the information that will effect how you read the rest of this report, the
anticipated financial crunch has materialized. I've done as close a calculation as | can,
and found that the checking account doesn't have enough in it now to cover the bills
Chris has in hand due for payment. When the checks already paid out have cleared,
there should be a balance of about $4,566. The next batch of payouts totals about
$5,186. Chris is keeping in close touch with me about cash flow and until the situation
changes, will not send out any checks without my OK.

The balance in the bank money market account is $9,465. | could transfer some out of it
to the checking account, but I think it would be better to ask Barbara to sell shares of our
stock account mutual fund and transfer that money to the checking account and leave
the bank money market there for time crunches. Moving the stock account money can
take a week or longer, but the other can be accomplished with a telephone call. The
value of the stock account mutual fund on the latest statement is $14,067. With the
encouragement of the Executive Committee, | am in discussion with Barbara on the
logistics.

As for the amount to be transferred, | made an estimate for March through August, since
by August we should be getting income from the conference registration. To calculate
an amount, | deleted from the income and expenses for 2008 and 2009 the items that
won't apply in 2010 and deleted the fund raising income because we have no reliable
way to predict that for these next months. | averaged the adjusted income and expense
for the two years, did the subtraction, and the result was a deficit of $4,250, which,
combined with the immediate deficit of $620, makes for a minimum need of around
$4,900. The Executive Committee recommended transferring $2,000 over the
anticipated break-even need. That would indicate a transfer of about $7,000, which is
the amount Barbara Wright recommends.

As you know, financial statements are like snapshots, so the next minute the picture
could change. Please read the statements in this report accordingly. The figures I’ve
given above are the most current. By my best calculation, our net worth at the time of
this board meeting—total assets minus total liabilities—is about $32,553, with $17,333 of
that in the stock account (pre-transfer), which, although it gives a good return on the
investment most of the time, fluctuates somewhat in value. It looks like we will come to
the fall solvent, but our reserves will be seriously depleted and we could start next year
in a very serious situation unless we get a good chunk of money coming in before the
end of the year from donations, fund raising, or other sources.

[end of overview]

CMN Statement of Financial Position March 4, 2010

ASSETS

Current Assets

PayPal, 648.80

Wells Fargo Checking, 6,280.20

Wells Fargo Money Market, 9,465.21
Total Checking/Savings, 16,394.21
Other Current Assets

Stock Account - Wachovia, 17,333.29
Petty Cash, 500.00

Total Other Current Assets, 17,833.29
Total Current Assets, 34,227.50

TOTAL ASSETS, 34,227.50

LIABILITIES & EQUITY

Equity

Net Worth - Retained Earnings, 37,835.26
Opening Bal Equity, 284.80

Net Income, -3,892.56

Total Equity, 34,227.50

TOTAL LIABILITIES & EQUITY, 34,227.50
[end of financial position]

CMN 2009 BUDGET/ACTUAL

1st column is budget, 2nd col. is actual
INCOME

Fundraising (Internal solicited), 7,900, 11,824
Dividends, 219, 129

Donation Income (Sol. & unsolicit.), 2,000, 3,582
Grants (External), 0, 0

Interest, 25,11

Logo Merch Sales, 100, 29

Membership Income, 21,000, 19,073

Misc Income, 50, 310

Nat Conf 08 Income, 0, 67

Nat Conf 09 Income, 24,500, 29,748

Other Income, 15,418, 0

PIO!/Directory Sales, Ads, 300, 1,055
Region Activities, 1,000, 1,931

Teacher Institute, 0, 0

Unrealized Gains/Losses, -1,500, 559

Total Income , 71,012, 68,319

EXPENSES

Bank/Cred Card Service Charges, 1,000, 1,078
Board Expenses, 3,000, 3,164

Bookkeeping Services, 1,800, 1,811
Directory Printouts, 0, 0

Fundraising Expenses, 1,000, 838

Graphic Design Misc, 40, 0

Insurance, 1,400, 1,288

Logo Merchandise, 36, 86

Magic Penny 08, 0, 22

Magic Penny 09, 1,000, 904

Magic Penny 10, 32, 6

Misc. Expenses, 50, 15

National Conference 08, 0, 22

National Conference 09, 21,500, 19,127
National Conference 10, 630, 7,815
National Conference 11, 36, 68

Office Space, 2,400, 1,200

Office Supplies, 450, 657

Online Services, 8,190, 7,792
Outreach/Marketing, 150, 208

PIO! Production & Distribution, 5,800, 5,964
PIO! Editor, 3,000, 2,500

Postage, 1,200, 846

Printing/Copying, 60, 0

Professional Services - CP, 15,000, 16,175
Region Activities Expense, 1,000, 2,326
Stock Account, 10, 0

Storage, 1,128, 1,054

Teacher Institute Expense, 0, 0
Telephone/Internet, 1,000, 833

Temp Staff, 100, 0

Total Expenses, 71,012, 75,785

INCOME OVER EXPENSES, 0, -7,466
Other Income/Expense: In-Kind Donation (Ad), 251
NET INCOME, -7,215

[end 2009 Budget/Actual]

2009 NATIONAL CONFERENCE P&L
INCOME

Registration fees, 29,354
Fund raising on site, 0.00
Sales tables, 230.00
Vendor fees, 0.00
Program book ads, 540.00
Sponsors, 0.00

Donations, 0.00

TOTAL INCOME, 30,124.00
EXPENSES

Housing, 8,800.00
Meeting rooms, 872.00
Food, 6,938.27

Water (bottles), 282.04
Keynote, 815.60

Prof -CP (07-09), 1,934.10
Site comp, chair, 0.00

Site comp, CP, 150.00
Child care, 121.00
Shuttle, 170.00

Postage, 116.93
Printing/copying, 116.98
Phone, 0.00

Publicity, 256.96

Supplies, 55.33

Eqpt. Rental , 172.50
TOTAL EXPENSES, 20,801.71
NET, 9,322.29

IN-KIND DONATIONS FROM MARIE HOPPER/MUSICARE
Supplies, 27.28

Printing, 750.00

Total, 777.28

Note: 10 people received a 1-yr. membership as part of the (larger) registration fee they paid
[end of 09 conf]

Stock Account Report for Winter Board Meeting-March 2010

from Barbara Wright

12/31/09 holdings:

$ 342.11 Cash/Bank Sweep
$ 2,989.72 Stocks

$14,066.27 Money Mkt. Fund
$17,398.10 Total account value

We sold the Washington Mutual stock this year & received $20.09 (originally bought it for
$4082). Unfortunately, this resulted in a loss of $4062.09. This company was basically
worthless due to the financial market crash.

Other stocks have rebounded a little this year:

MCIG was acquired on 5/28/96 by donation.

Initial value = $3069.

Current value = $578. (up from $348 last year).

Also affected by the real estate crash. Does not pay a dividend at this point.

ADP was acquired in 12/02

Initial value = $1951.50

Split off from Broadridge Financial, which made value = $1711.02
Current value = $2141.

Pays a dividend of 3.17% at current prices ($68.00)

Broadridge Financial

Initial Value = $240.48

Current value = $270.72

Pays a dividend of 2.48% at current prices ($6.72)

Goldman Sachs Money Market Fund
Pays a dividend of 0.05% ($7.03)
[end of stock account report]

PASS IT ON!

Print to Electronic Comparison

$5,213.00 Average per-issue cost as calculated for print-to-electronic evaluation
$2,765.13 Total cost of issue #63; Paper copies $141.93 total, $4.39 per mailed copy
$2,421.00 Estimated costs for next 2 issues, each

$2,792.00 Anticipated ongoing per-issue savings print to electronic

Note: Caroline’s professional services for work related to the new editor start-up were
accounted as general P/O! expense, not as part of issue #63.

Pass It On! Bundle Sales brought in about $805 minus the postage.
[end of Pass It On! financial]

OTHER FINANCIAL MATTERS from Caroline

Check Signer

There has been a delay in starting the process of establishing me as a signer because
the bank staff person who takes care of such matters has been out on emergency leave
for a week and I’m told no one covers for him. But I'll move it along as fast as possible.

In Kind Donations Accounting

| have kept rough lists of in kind donations over the years as an internal reference, but
they have limited utility for grant proposal documentation. Unless the board objects,
Chris and | will set up a systematic accounting of in kind gifts starting January 1 this
year. We are in the process of determining the best method for us. Our Internet
research has given an overview, but not sufficient specifics, and Chris will attempt to
consult with CPAs for the Public Interest for advice. Any system will require that we get
documentation for each gift and its value. That means we'll ask Jan (graphic designer),
Carl (Web designer), and Chris (bookkeeper), all of whom give us discounts, to show
their regular rates on their invoices with the discount indicated. | don’t think this project
will add a noticeable amount to my work load or Chris’s, and | think it’s something CMN
needs.

[end of other financial matters]

MAGIC Penny ReportMarch, 20-10By Frank Hernandez On behalf of the Magic Penny
Committee.

1. Current Magic Penny Committee Members Frank Jenny Joanie and Tom.

2. Tribute: Jacki is orchestrating the tribute program. She's already recruiting
members and she wants the format to be a surprise. She wants 90 minutes for the
tribute.(Joanie has other questions she'll bring up at the meeting.) Uncle Ruthie has
requested a key board as she will be singing and playing guitar too. Unc says she's
“actually thinking of hiring Beyonce" as her (stand-in).

3. The award will be created by the same artist Frank knows in Arizona. She has
started to do conceptual drawings.

4. Unc is planning to have at least 5 friends and or family members in attendance. We
still need to work out who is staying for lunch. In the past we've paid for 5 MP guests to
have lunch with us.Unc is planning to drive up to the Conference and is also planning to
attend all weekend.

5. Collecting nominations from the board for 2011 and beyond. The Board may review
the list and make any recommendations. The board should be in consensus to add or
remove any one from or to the list.

Below is the list we have from previous years List of Magic Penny Nominees Note: Any
who received the award or who were later considered inappropriate for the award have
been removed.The Magic Penny Committee feels that the recipient should make every
effort to attend the conference to receive the award. Presenting the award
posthumously is not as effective.

[Names deleted]

REPORT from the MEMBERSHIP COMMITTEE

What committee??

In looking at the word I notice the word commit. Okay, I’m the first to admit

I’m not a poster child for the c-word. Yes, I have trouble with it. In fact, I’ve got a
propensity and

an over-sensitivity to feeling swamped. It’s called ADHD-I.

Anyway, back to biz.

I have to apologize that I have not moved this committee much further along this
year.

In part this is due to poor time-management and organizational abilities. But also
due to lack of help.

WHAT I HAVE DONE

¢ Ihave been compiling a list of possible advertising venues. The list is comprised
of Organizations and Journals/Magazines. I would assume that it’s a difficult time

to allocate money towards advertising; BUT if we don’t spend any money, we are

limited in our outreach and where we can advertise.

¢ Ihave been developing an idea: the Youth Songwriting Award

WHAT I CAN DO

I can send out an email to the listserve asking again for suggestions for increasing
Membership and for volunteers to help...... &/or ask Action Core for help with
specific tasks such as sending emails to organizations and journals, etc.

WHAT I NEED

Help.

Suggestions, ideas.

It would be good to know if we can allocate any funds - and if so, how much - for
advertising.

POSSIBILITIES/IDEAS/SUGGESTIONS
1) I think SingOut would be a great place to start; not just a calendar listing, but a
paid ad;

I don’t have prices, but would get them if we want to pursue this;
2) Ihave been toying with this new idea: the Youth Songwriting Award. More
info on this below.
3) Try to get some/more coverage about CMN in mags/journals/radio/newspapers
etc.

That might mean folks writing articles about CMN in their local papers,
websites, etc.
4) CMN Internet Radio ........ we could DO this! A greater presence online might
bring in more

members. We could also offer CMN podcasts.

YOUTH SONGWRITING AWARD - YSA An Idea from the Membership
Committee

PHILOSOPHY

1) To encourage participation in CMN by young folks;

2) To encourage the submission of songs by young folks (up to 16yrs) which
align with the mission of CMN and further the goal of making the world a better
place through music; performance/arrangement is not as important as content &
songwriting ability;

PROCESS
1) Ask CMN members (especially those who have won awards for their CDs)
to
function as judges. There should be 3-4 judges;
2) Set up several categories : 12 yrs and under / Teens, 13-18 / ??Rap??
3) Submissions are due in early MAY; Announcement of winners in early
JUNE;
4) Awardees would be invited to present their song at the conference in the
fall (their trial membership would entitle them to member rates) ;
5) The songs chosen for the award would be put up on the website;
6) Alocal CMN member (if available) would be asked to present the award
check and certificate, and submit a photo of the presentation for the
website
and for ePIO; If no member is local, the awardees would submit a photo;
7) Using Network ties, CMN would attempt to get the awardees’ songs on
children’s internet/radio programs;

SUBMISSIONS
1) $15-20 submission fee - which also buys the songwriter a special
youth/trial/ % yr membership;
2) Song file (mp3 or aiff/wav) which could be submitted on CD or emailed;
3) YSA submission form;
4) CMN membership registration form;

HONORARIUM

$100-150-200?? in each category + Award Certificate (signed by Pete
Seeger or

Tom Chapin or ???)

OTHER THOUGHTS

This is an opportunity and a motivator for young folks to be pro-active in
CMN;

If we want to include young folks in the organization, perhaps we should
set up
a forum for young folks, such as a web-page dedicated to what young folks in the
organization have to say and have to sing about and a special email list-serve
for youth;

A YSA may be something that could be grant-funded. It may qualify as an
educational outreach program; At the least it could make us look better when we
try to
get other grant funding;

In announcing this award opportunity to the world, we have an additional
reason
for connecting with young folks and the organizations that serve them. We are not
just
seeking to broaden our membership - we are providing a platform to give voice to
the younger generation.

Submitted by Purly Gates 3-6-10

CMN MEMBERSHIP COUNT
Board Meeting March 2010

Feb. 10 Jan. 09 Jan. 08 Jan. 07
Can 5 Ze
Gt Lks 21 17 20 19
Mid-At 24 25 24 19
MW 58 71 60 59
N Eng 86 94 101 53
NYM 45 49 51 69
N Cal 52 55 50 96
PacNW 17 17 17 13
SE 30 21 18 20
S Cal 32 34 35 42
Undes 0 1 0 0
Total 370 392 384 397


CMN MEMBERSHIP REPORT
Board Meeting March 2010

Numbers across are for Feb 2010, Jan 2009, Jan 2008, Jan 2007

Can, 5, 8, 8, 7

Gt Lks, 21, 17, 20, 19
Mid-At, 24, 25, 24, 19
MW, 58, 71, 60, 59

N Eng, 86, 94, 101, 53
NYM, 45, 49, 51, 69

N Cal, 52, 55, 50, 96
PacNW, 17, 17, 17, 13
SE, 30, 21, 18, 20

S Cal, 32, 34, 35, 42
Undes, 0, 1, 0, 0
Total, 370, 392, 384, 397

Decisions and Actions Taken by E-Mail Between the November 2009 and
March 2010 Board Meetings

Approve Proposal for Pilot Interest Group

Monty Harper submitted a proposal to the Executive Committee 11/13/09 to forma
member songwriting interest group to function via a list-serve. The board had
previously approved the idea of such groups, and had approved one on early
childhood to be formed by Marie Hopper as a pilot. Marie has indicated that she is
no longer planning to do the project. The Executive Committee reasoned that
Monty’s proposal was the equivalent, and approved it 12/2/09, with logistical details
to be worked out between Monty and the CMN office.

Elect Secretary

Terri Roben having resigned, Carole Peterson volunteered to serve as secretary until
the late summer of 2010. She was elected by consensus announced via e-mail
November 14, 2009.

Add Check Signer

In order to speed up the payment process and to more closely monitor cash flow, Liz
Buchanan proposed by e-mail February 8, 2010, that Caroline Presnell, the National
Coordinator, be authorized as a check signer. Liz announced consensus approval by
e-mail February 24, 2010.

Director Resignation
The board accepted Janet Sclaroff’s resignation in February, made due to personal
reasons.

Minutes corrections

Under board members present (2 places): Caroline is not a board member, but is the
national coordinator.

It isn’t a good practice to use the term “BOD” in official documents like minutes. That’s
a board colloquialism that won’t necessarily be recognized/interpreted by current non-
board members or future readers.

BOD Meeting NOTES - 3/6/10
DRAFT Submitted by Liz

I Call to Order

Present: Caroline, Liz, Anna, Marci, Patricia, Joanie, Purly, Scott,
David, Susan, Wiley (briefly)
Absent: Frank, Carole

Task List compiler: Anna

Il Board Operations
Elections of following officers

Frank is departing as President - Susan will write him a thank you
letter.
People could send notes for Susan to Frank by email.

Joanie has received consensus to be President. She sees this as a
group effort. We have to all work together as a team.

Treasurer - Barbara Wright is current treasurer. Took it on a long
time ago. She has only done the bare minimum. Need to move
treasurer function out of the National coordinator job. Everyone
needs to think about this and submit possible candidates to Exec.
Could even be someone who’s not a member - could be a spouse.
Norman Silber? Nancy Silber’s husband. Patricia will do. Go to
Advisory BOD for suggestions, too - Liz will do. Letter to Action Core
and e-list - Marci. Caroline will send the Treas job description to
these people.

Liz is elected to be Acted Treasurer until replacement is found.
(Barbara’s term has ended.)

Acting clerk for minutes - (MA title) - someone to take the notes and
turn them into official record. Susan is volunteering for this meeting.
She will commit to the rest if it’s do-able.

Clerk - Liz

Exec - Liz, Anna, Joanie Joanie will rotate off as of next year.

Board Elections Committee - Liz and Wiley will stand for election
again. Marci is open to reconsidering being on BOD but will be
planning to go off. Scott and Susan would also be up for election.
Scott does not want to continue on BOD but would be willing to
consider special projects. Susan is not sure about continuing, but has
not ruled it out. We need to replace the departing members. (Ideally

5-6+ people.) Committee: Purly, David, Joanie (will not be chair).
Amy C., Bruce O and Steve B. were members last year and may be
willing to do so again. David is willing to be chair. Committee can
name people to shorter terms in order to not have big group leaving
at same time.

Marcy says it might be better not to have huge bunch of new people
all joining at once. Just have a smaller BOD this year. David agrees.
Committee could consider and bring proposal back to the BOD.
Joanie will send all the materials to David.

Caroline: For the record, there should be a decision on whether to fill
Janet’s slot. Her term ends in 2012. Joanie suggests everyone think
about this and send in thoughts.

Spring BOD meeting logistics: Wed 5/19, Friday 5/21, Tues, 5/25.

Three evenings. Last spring we established a couple of evenings
where we spent time on phone and got more work done.

Action Core coordinator: Marci could do this for a year - will report
to Joanie with questions.

Advisory Board. Liz send an email to everyone soliciting opinions
about how Advisory Board could be used.

Ill Central Office Report

Discussion of Caroline’s hours by year. Idea of cutting the budget -
finding an area of Caroline’s hours that might be cut back.

This coming year C will have far less hours for PIO, and less for web
site. No editor interviewing process. So her hours may actually be
less without a deliberate cut.

Scott: we need to look at our ability to attract new members. We
should not make any cuts to Caroline’s wage.

Anna: if we cut Caroline’s role we shoot ourselves in the foot. But if
we simply cannot pay what Caroline is owed, then the BOD needs to
set priorities.

Joanie: Recommendation: goal, raise funds & membership. Joanie
will talk with people about what the priorities should be and what will
happen regarding Caroline.

Scott: we can be clear with members about having appeal that person
should be available to run the office. Job has grown in scope. So if we
reduce the scope, the job would be reduced.

Joanie: This year is unique.

Caroline: I am spending time this year summing up and creating the
structure for someone else to step in. That also is going to require
additional time. Idea would be to offload other parts.

Joanie: Bottom line is Caroline wants to be working 1,500 hours this
year.

Will go forward with Joanie’s process.
III-A Transition Committee
Job description and timetable has been submitted to the BOD.

Liz: Job has to be flexible and versatile, person would not be doing all
these tasks every year.

Anna: The board must take the job of prioritizing. It’s important to
look at this as we hire.

Caroline: I was told my job was coordinating everything (I believe I
hear laughter!) and that’s what I believed I needed to do.

Patricia: How will actual physical transition take place? Office move?
Files move? Person to transition with Caroline? Patricia suggests that
search begin in Chicago.

She is serious about this. PO Box wouldn’t need to change.

Marci: What is the process to find somebody?

Joanie: We’d write up an ad and figure out where we’re going to
advertise.

Marci: It causes minimal harm to move the office. Where you live
becomes the first priority - that seems like asking for a lot of trouble.

Purly: Agrees location shouldn’t be part of it.

Comments regarding job description need to return to Joanie by
March 15. Liz send timeline out in next week. Committee sends the

new draft to BOD for consensus by March 30. BOD does consensus
check by April 7.

VII National Conference report

[CP note: Not all of these details need to go into the minutes. The
pre-meeting report contained too many short-term details to become
an attachment, but could be used as a reference for writing up this
section.]

Liz Hannan is having a hard time right now due to her illness. Anna
has been putting in a lot of time helping her keep things coordinated.

Registration for conference has been a question. Liz H. does not want
to do the registration process.

Carole: saved $2,800 to have Marie do it. We’re in a budget crunch -
that’s an additional sum - where will it come from?

Caroline: In past years handled it all. It’s detrimental for NC not to
handle database registration. But there are other ways that the
coordinator might be less involved.

Purly: Could we have someone help Liz with registration? Is that an
option?

Carole: we need to find volunteers to do a lot of the
letters/paperwork. It could be done elsewhere in the country.

Anna: A team could do it, but I’m not sure Liz alone can find those
people. Doubts about core of volunteers. She seems to be doing most
of it herself. We need to help her delegate it.

Did not do paper registration packets last year except to people who
did not have email.

Anna: Had everything at PMN done by email for conference handouts.

Carole: Most major conferences are going to handouts being ona
website. It has taken 3 years to get people to understand that they
have to print things out in advance.

BOD is in consensus that we will do registration electronically -
sending out packet electronically. Who will put packet together?
Caroline? Joanie/Anna suggest Action Core will do it. Marci could
find someone to help Anna on this.

Carole: Marie saved all her files. All we would need to do is plug in
new info.

Registration packet will be sent out April 30.
Deadline for response to Anna on her report is end of March.

Flyer - Chip is doing logo. This gets reworked on program book. Will
need to be approved by exec.

Caroline: Budget & fees need to be considered. Question of late fee.

Anna: Waive late fee for people who don’t find out until the week of
the conference.

Carole: Economy hasn’t changed all that much since last year. Still
need to get people to come. Having no fee, we won’t know until a
couple of weeks before how many people are coming.

Joanie: should it be $100 or should it be less?

Lots of discussion of late fees/member fees/non member fees &
deadlines for registration.

Profit/Loss from last year’s conference - The NC conference saved
CMN financially. $9,000 income exceeds expenses. Carole: we need
to do huge thanks for Marie Hopper. BOD agrees to offer her no
conference fee for CA conference, or next conference of her choice.
Also could make her a quilt. Everyone on BOD has to send Annaa
12” square of fabric by June 1. Carole will do letter to Marie.

Mtg. dismissed at 6:01.

VI_ Fundraising

Sponsorship committee has met and is prepared to do some income
generation. The report has been sent to the BOD by Carole. [Liz
needs to get this report.]

This group will clarify with Caroline and PIO regarding Ad rates.
They want to rename the committee the Business Donor
subcommittee. Some disagree about use of donor vs. sponsor. Also
people wonder whether individuals could be included as sponsors.

Ads in PIO have had some people question whether this is personal
promotion. Let people know this is valid - if someone gives money,
they have the right to advertise. This is a longtime policy of CMN!

This should be put in e blast to members - always includes the word
“Paid Advertisement.”

Someone asked what the “write-up and link on list serve” means. This
needs to be clarified w/the committee. Wiley will clarify this.

Anna: question about more specifics of ads - need to get really
specific about this. Put a spin on the ads - make it clear that we’re
doing better financially thanks to these ads being placed.

Anna will email these questions to Wiley.

Susan suggests getting the word out to members - you could buy an
ad! Make an appeal. Also wonders if people can put things in
program for conference - say, notes to Uncle Ruthie. Caroline
mentions that we have the “personal message” option for our
conference program - says this could be expanded. Anna suggests
putting conference program booklet on the website. This item needs
to be clarified. Susan will handle this and send to Wiley.

Fundraising Concerts - CA committee should be assembled for
concert on Sunday before conference. Wiley emailed them to get
them brainstorming. Also need a new chair for it. Anna volunteers to
be the chair for FR concerts committee.

Appeals to Membership - Send hard copy & by email in spring. Fall
hard copy only to people who did not pledge at conference.

Anna made challenge offer for spring - doesn’t think it’s too soon. Got
lots of ideas. By end of March, FR committee will make a
determination about what to do relative to Anna’s challenge. Should
be coordinated with all the fundraising appeals.

Wiley suggests FR appeal must be hard copy, but Purly says not
necessarily.

ID largest donors

Need someone to coordinate this! Joanie suggests FR committee talk
with each other and find someone to do this. Go through the Action
Core list. Someone will send the Action Core list to Wiley and Anna.

Caroline says this is the best possible strategy for immediate future.
David offered to help Anna with the task.

Keys/ Regional

David will take this on for NE conference next week - getting keys put
up and incorporated into event. David will take care of this for other
regional gatherings. David will make sure regional reps know about
this and have instructions.

Grants - preparatory phase. See report.

Overall Goals - BOD agrees with Wiley that we need an endowment
fund. Goal would be to raise the endowment $ over and above the
11K we need to raise for the current year’s needs.

Keys to Success -

See Caroline’s report. Some funds came in for 2010. $ for Anna’s
walk were considered “donations”. Part 6 of budget worksheet.

Thank you letters - need to be written for Keys to Success. 81 letters
are outstanding. Patricia sent out a number of letters which may be
taken out of the 81. Anna would be willing to be secretary who would
coordinate getting Thank you notes done. Letters are also waiting to
be done for regular donors.

Spring FR letter

Frank will send out the letter. Timing: FR letter first. Send out late
March. (FR committee decides by March 20, letter goes out March
30.) Registration packet for conference would go out by April (Go
live on web mid-April w/e-newsletter).

To clarify: this can be considered Keys to Success as part of challenge
if people see it as such. ? Patricia sees Keys as overarching title for
the FR efforts. No one disagrees.

Liz agrees to tweak the letter. (by March 20)!

Sunday Notes March 7, 2010

Roll Called - Joanie, Liz, Caroline, Carole, Marci, Anna, Patricia, Scott,
Purly, David present. Hassaun attended for PIO! portion of the
meeting.

V_Finances

Caroline points out donation income includes $1,440 from Anna’s
walk. Because it was not a fundraising activity of the organization,
that’s why it’s under donations. Also Anna got another $955 of in-kind
support.

Cranes project -(member-initiated project) is actually happening - in
2009, we got $30, and in 2010 we got checks for $45 and $10.

Looking at 2009 budget - conference facility payment for 2010 is ~
$7,800 which is a large expenditure by comparison to previous years.

Anna suggests we use previous years’ conference income (or portion
thereof) as special account to pay for future conferences’ advance
payments. Caroline says this isn’t necessary - we have never had to
transfer any money from a reserve to pay deposit for conference (not
an issue until this year when we may have to make a small transfer).

Question regarding regional expenses figure - Caroline says there is
no way to predict what the expenses will be. Look at actual income
and actual expense. Some regions are spending more than what they
take in.

Joanie: Regions are supposed to cover whatever their event is.

Caroline: Doesn’t have info handy on which regions are not restoring
the money that they are spending but could get it. Doesn’t include all
of what Steven Zelin submitted (old receipts for reimbursement) as
former NY regional rep but includes some. This issue was explained.

Questions posed about stock account and whether we ought to be
holding stocks. Carole posed question about whether now would be a
good time to sell the stock account and put it into cash holdings,
money market, or some other safer holding.

Joanie says let’s not get into it now. We should tackle the budget with
this in the background. This could be considered in depth at the
spring meeting when we’re not trying to set the budget for the year.

Anna - PIO! sales - came to $805 for the bundles Anna sent out. We
are down to less than half of the required space to store them. 4 more
bundles with 30 issues each. And then more bundles of smaller
quantities. She will keep working on selling them.

Anna interested in in-kind donation accounting - these could be
significant if we ever get going on grant-writing. We should have
accounting for what we would be paying our service providers if we
were to pay them their usual rate. We get quite a bit at a discount
from people.

Caroline: We’re trying to figure out how to put in the in-kinds in the
budget process. Could we put it in the same income register &
expense register? But then how are you supposed to differentiate
what’s in kind and what’s actual expenditure?

David has told regional reps to keep track of in-kind donations that
they are making.

Board approved Caroline asking Chris to do the taxes.
Anna: Do we have a policy of converting stock donations now to cash?

Caroline: Any that don’t meet our criteria in terms of values should
be sold, but don’t know the answer overall. Will check.

VB Budget for 2010

Discussing fundraising. Need to set figure for fundraising total.
Questions regarding fundraising vs. donation income. Also questions
regarding what comes under the Keys to Success umbrella.

We decided yesterday that the spring FR letter/challenge will be
under Keys - Keys is a more general umbrella term. Also questions
about Keys year-end dates. Carole said the year-end of July 1 was
intended so that we wouldn’t be raising money from members for a
few months before National Conference. Caroline: the deadline for
pledges to be paid was July.

David had idea of “Board Fundraising” as the line item rather than
just fundraising is a more understandable title for this. This will be
done.

We will define when projects come up whether or not they’re part of
Keys to Success.

Discussion of Budget income - Fundraising figure of $12K was added
Other figures were added per budget worksheet revised. The
endowment fundraising figure will be put in a separate budget, so that
if we fail to raise the goal we will not be seen as behind in our
fundraising goals. So a separate fundraising budget or goal sheet

should be set up for the endowment, reflecting goal of $10,000 for
2010.

Expenses - numbers have been added in TBA section per budget
worksheet.

Carole wondering about expense of the fundraising letter. Doesn’t
think it will necessarily be effective. Caroline responds that letters in
previous years brought in a lot of money.

Anna suggests doing a lower FR expense figure to encourage us to
keep cost down.
Frank has volunteered to stuff and send the letter.

Purly: Discussion of whether to spend money from our budget for
CMN ads in publications. Scott suggests that some members might
be willing to fund these ads.

Budget is approved. The deficit for expenses is added to membership
income, which makes income line the same. This means we will have
to bring in about 50 new members (and not lose any) and these will
have to pay the dues of $65.

IV_Membership
Number is down once again.

Liz mentions that lapsed members are not invited to events - this is
unfortunate. Some people haven’t paid for their membership due to
the recession. Liz encourages all event invites to include people
whose memberships have lapsed in past 3 or 5 years. BOD should
decide which. These people should definitely be invited to the
National Conferences!

Purly - report - She needs help! Has idea for Youth Songwriting
Award. Would be a great way to bring youth membership into
organization. Also mentioned internet radio/podcast from website.

By not doing what most businesses do (budget for advertising) we’re
lacking a commitment and shooting ourselves in the foot. We need to
spend a little bit of money to bring people in.

Scott Bierko - volunteers to join Purly!

Nobody signed up for this committee at the conference - actually one
person: Kathleen Weinberg.

Anna & David are also willing to help out. Joanie wants to be on the
committee and helping but limited in terms of time.

Purly wants to appeal to general membership for ideas.

Publications for advertising - Purly has begun a list. Joanie thinks
Sing Out would be happy to reciprocate for ad to PIO! What if we
wrote a letter asking for reciprocal advertising? Joanie offered to

write a letter.

YSA - Marci has a lot of questions about it. It’s not a very specific
proposal. The committee needs to sit down and write up exactly what
they propose. Beginning of April would be good deadline for this
proposal.

Podcast - this is also a topic that has to be considered by the BOD.

Also discussed having members submit articles to newspapers and
other publications about CMN. These would probably need to be
approved by exec.

Scott - we should have a press coordinator for the BOD. This person
would be the one who reads the articles.

Purly - thinks articles are a way to fan out our network. Way to reach
lots of people to let them know about CMN.

People think we need to move beyond discussion of specifics and let
the committee do its work.

Caroline has materials on writing articles for publications - will send
it out to everyone (or to membership committee?).

Patricia - thinks we need to discuss marketing committee.

Lapse member Contact - and welcoming new members - Need to have
a system for bringing in new people and making them feel welcome.
Joanie says regional rep should contact new members by phone to
welcome. This would have averted the issue that happened recently
with a CA new member who was not getting our emails. We discussed
other ways to make member to member contact.

Purly suggests that regional reps should receive list of lapsed
members with email.

Regions

Election system changing - reps will be elected along with board
elections.

Proposal to have a regular regional reps conference call - do every 4
mos. BOD in consensus.

Discussion of ways membership benefits people.

Need to set targets with regions for recruitment of new members. But
wouldn’t want to make it a pressure situation, because reps feel
stressed as it is.

Carole: There is a correlation between the number of members
retaining and joining and the number of events a region holds.

Though of course there are limitations in some regions that are more
geographically spread out.

Caroline proposed that we need to make note regarding reps’ terms
now coinciding with fall elections rather than when their terms are
listed as expiring. This should become policy.

C-2 - Voucher reimbursement - we need to set time limitation for
which CMN can reimburse people for expenses. Six months is the
suggested deadline. Addition to the policies and procedures
document. This is a guideline - obviously we can be flexible. This was
passed.

Mission Statement

Scott Bierko: Divisive discussion has disappeared on the list serve.
He has contacted various people to discuss it.

Sarah Pirtle felt this was a great opportunity for CMN to re-imagine
itself for the future.

Monty agrees this should be done periodically. Thinks Board should
do it.

Scott has spoken to 8-10 people extensively. Consensus is that
everyone agrees the PIO words have functioned as a Mission
statement, and almost everyone felt that it could be subject to
revision, but most liked the core principles in that statement.

Scott feels it would be nice to have a mission statement in place
before we go to Kindiefest. What do we want to show them of us?

Three line statement is the goal at this point. Very welcoming
statement about CMN and use it for these portals - Facebook, etc.
etc.

Bringing in new people is scary to some members - idea of bringing in
people who are seeking greater commercial success but not
necessarily committed to our principles.

Discussion turns to how people perceive CMN and the negative
impressions some people (especially performers) sometimes get when
they first come to the organization.

Action step:
Scott invites member input, drafts statement to bat around to his
committee, and then gives a proposal to the board.

IX__PIO!
Hassaun joins call and presents his report.

March 15 deadline for copy for next issue. Pete Seeger cover
interview. 3 mo deadline from copy submission to issue publication.

Would like to have an editorial mission statement - thinking about
what the magazine’s mission is. He’s talked some with Caroline and
Joanie about this.

First digital issue - we have two more issues in our trial period.

Issue of putting MP3’s on web related to PlO. We can embed ona
page a link between a song and a recording. Not a requirement that
there be a link to a recording but it could be done. Ordo MIDI files
of songs that are not recorded. (Similar to what Nancy used to do.)
Link songs to a recording on the same page as the notation of the
song.

Cost of doing this: Caroline says it’s not much. We do need to get
permissions for the use of the sound files. It can be part of the
submission process.

BOD is in consensus to link songs to the pages in PIO with the songs
on it.

Item B will be moved to a BOD list conversation

VII Keynote Committee Report

Agreement w/ Peter Alsop - speak 45 mins on Saturday, October 9.
Offered to give workshop(s) for no extra fee. He is being given a
room, meals and conference entry.

Patricia is leaving BOD - she is thinking of serving on committee but
not sure if she will be chair or not. Board member does not have to be
the chair. We need to have a keynote committee in place at the
October meeting in order to move forward with keynote. We should
address this at spring meeting, Joanie says, in order to have
committee in place by fall.

Anna says we should commit now to having keynote and approving up
to $1000 for keynote fee plus expenses. It was determined that we
already committed at our last meeting, so only question is whether we
commit to that budget. Will be discussed at spring mtg.

Magic Penny

Uncle Ruthie wants ability to film her presentation. Board approves
this provided we are able to have an orderly way to get permission
from everyone being filmed.

Wants her daughter to be able to come with her and not pay for the
conference (but will pay for her meals and stay in Ruthie’s room).
Board gives her permission to have her friends come if she doesn’t
have us pay for her gas money.

Patricia: They need to be told - we have x amount in budget, but
we're on a tight budget and can’t go beyond that. Joanie suggests
that she might give up her plane ticket and that money can be used
for her daughter. Further discussion of this.

We have not had a set budget for MP. Should explore at different
time. Actually budget of $950 has been approved for ’10.

Scott: Stick with the policy we have and move on. Daughter would
need to be made aware of policy. No consensus on this - will have to
be discussed further with BOD list.

The meeting end time was reached. Remaining items to be dealt with:

BOD list: will need to discuss online services. Liz will send info to list
about NE 2011 conference location and date if we have it prior to
spring meeting. Further conferences will be discussed at spring
meeting. We also will need to take up the personal promotion policy -
either on BOD list or at spring meeting.

Meeting dismissed 6:02 pm.

Sunday Notes March 7, 2010

Roll Called - Joanie, Liz, Caroline, Carole, Marci, Anna, Patricia, Scott,
Purly, David present. Hassaun attended for PIO! portion of the
meeting.

V_Finances

Caroline points out donation income includes $1,440 from Anna’s
walk. Because it was not a fundraising activity of the organization,
that’s why it’s under donations. Also Anna got another $955 of in-kind
support.

Cranes project -(member-initiated project) is actually happening - in
2009, we got $30, and in 2010 we got checks for $45 and $10.

Looking at 2009 budget - conference facility payment for 2010 is ~
$7,800 which is a large expenditure by comparison to previous years.

Anna suggests we use previous years’ conference income (or portion
thereof) as special account to pay for future conferences’ advance
payments. Caroline says this isn’t necessary - we have never had to
transfer any money from a reserve to pay deposit for conference (not
an issue until this year when we may have to make a small transfer).

Question regarding regional expenses figure - Caroline says there is
no way to predict what the expenses will be. Look at actual income
and actual expense. Some regions are spending more than what they
take in.

Joanie: Regions are supposed to cover whatever their event is.

Caroline: Doesn’t have info handy on which regions are not restoring
the money that they are spending but could get it. Doesn’t include all
of what Steven Zelin submitted (old receipts for reimbursement) as
former NY regional rep but includes some. This issue was explained.

Questions posed about stock account and whether we ought to be
holding stocks. Carole posed question about whether now would be a
good time to sell the stock account and put it into cash holdings,
money market, or some other safer holding.

Joanie says let’s not get into it now. We should tackle the budget with
this in the background. This could be considered in depth at the
spring meeting when we’re not trying to set the budget for the year.

Anna - PIO! sales - came to $805 for the bundles Anna sent out. We
are down to less than half of the required space to store them. 4 more
bundles with 30 issues each. And then more bundles of smaller
quantities. She will keep working on selling them.

Anna interested in in-kind donation accounting - these could be
significant if we ever get going on grant-writing. We should have
accounting for what we would be paying our service providers if we
were to pay them their usual rate. We get quite a bit at a discount
from people.

Caroline: We’re trying to figure out how to put in the in-kinds in the
budget process. Could we put it in the same income register &
expense register? But then how are you supposed to differentiate
what’s in kind and what’s actual expenditure?

David has told regional reps to keep track of in-kind donations that
they are making.

Board approved Caroline asking Chris to do the taxes.
Anna: Do we have a policy of converting stock donations now to cash?

Caroline: Any that don’t meet our criteria in terms of values should
be sold, but don’t know the answer overall. Will check.

VB Budget for 2010

Discussing fundraising. Need to set figure for fundraising total.
Questions regarding fundraising vs. donation income. Also questions
regarding what comes under the Keys to Success umbrella.

We decided yesterday that the spring FR letter/challenge will be
under Keys - Keys is a more general umbrella term. Also questions
about Keys year-end dates. Carole said the year-end of July 1 was
intended so that we wouldn’t be raising money from members for a
few months before National Conference. Caroline: the deadline for
pledges to be paid was July.

David had idea of “Board Fundraising” as the line item rather than
just fundraising is a more understandable title for this. This will be
done.

We will define when projects come up whether or not they’re part of
Keys to Success.

Discussion of Budget income - Fundraising figure of $12K was added
Other figures were added per budget worksheet revised. The
endowment fundraising figure will be put in a separate budget, so that
if we fail to raise the goal we will not be seen as behind in our
fundraising goals. So a separate fundraising budget or goal sheet
should be set up for the endowment, reflecting goal of $10,000 for
2010.

Expenses - numbers have been added in TBA section per budget
worksheet.

Carole wondering about expense of the fundraising letter. Doesn’t
think it will necessarily be effective. Caroline responds that letters in
previous years brought in a lot of money.

Anna suggests doing a lower FR expense figure to encourage us to
keep cost down.
Frank has volunteered to stuff and send the letter.

Purly: Discussion of whether to spend money from our budget for
CMN ads in publications. Scott suggests that some members might
be willing to fund these ads.

Budget is approved. The deficit for expenses is added to membership
income, which makes income line the same. This means we will have
to bring in about 50 new members (and not lose any) and these will
have to pay the dues of $65.

IV_Membership
Number is down once again.

Liz mentions that lapsed members are not invited to events - this is
unfortunate. Some people haven’t paid for their membership due to
the recession. Liz encourages all event invites to include people
whose memberships have lapsed in past 3 or 5 years. BOD should
decide which. These people should definitely be invited to the
National Conferences!

Purly - report - She needs help! Has idea for Youth Songwriting
Award. Would be a great way to bring youth membership into
organization. Also mentioned internet radio/podcast from website.

By not doing what most businesses do (budget for advertising) we’re
lacking a commitment and shooting ourselves in the foot. We need to
spend a little bit of money to bring people in.

Scott Bierko - volunteers to join Purly!

Nobody signed up for this committee at the conference - actually one
person: Kathleen Weinberg.

Anna & David are also willing to help out. Joanie wants to be on the
committee and helping but limited in terms of time.

Purly wants to appeal to general membership for ideas.

Publications for advertising - Purly has begun a list. Joanie thinks
Sing Out would be happy to reciprocate for ad to PIO! What if we
wrote a letter asking for reciprocal advertising? Joanie offered to

write a letter.

YSA - Marci has a lot of questions about it. It’s not a very specific
proposal. The committee needs to sit down and write up exactly what
they propose. Beginning of April would be good deadline for this
proposal.

Podcast - this is also a topic that has to be considered by the BOD.

Also discussed having members submit articles to newspapers and
other publications about CMN. These would probably need to be
approved by exec.

Scott - we should have a press coordinator for the BOD. This person
would be the one who reads the articles.

Purly - thinks articles are a way to fan out our network. Way to reach
lots of people to let them know about CMN.

People think we need to move beyond discussion of specifics and let
the committee do its work.

Caroline has materials on writing articles for publications - will send
it out to everyone (or to membership committee?).

Patricia - thinks we need to discuss marketing committee.

Lapse member Contact - and welcoming new members - Need to have
a system for bringing in new people and making them feel welcome.
Joanie says regional rep should contact new members by phone to
welcome. This would have averted the issue that happened recently

with a CA new member who was not getting our emails. We discussed
other ways to make member to member contact.

Purly suggests that regional reps should receive list of lapsed
members with email.

Regions

Election system changing - reps will be elected along with board
elections.

Proposal to have a regular regional reps conference call - do every 4
mos. BOD in consensus.

Discussion of ways membership benefits people.

Need to set targets with regions for recruitment of new members. But
wouldn’t want to make it a pressure situation, because reps feel
stressed as it is.

Carole: There is a correlation between the number of members
retaining and joining and the number of events a region holds.

Though of course there are limitations in some regions that are more
geographically spread out.

Caroline proposed that we need to make note regarding reps’ terms
now coinciding with fall elections rather than when their terms are
listed as expiring. This should become policy.

C-2 - Voucher reimbursement - we need to set time limitation for
which CMN can reimburse people for expenses. Six months is the
suggested deadline. Addition to the policies and procedures
document. This is a guideline - obviously we can be flexible. This was
passed.

Mission Statement

Scott Bierko: Divisive discussion has disappeared on the list serve.
He has contacted various people to discuss it.

Sarah Pirtle felt this was a great opportunity for CMN to re-imagine
itself for the future.

Monty agrees this should be done periodically. Thinks Board should
do it.

Scott has spoken to 8-10 people extensively. Consensus is that
everyone agrees the PIO words have functioned as a Mission
statement, and almost everyone felt that it could be subject to
revision, but most liked the core principles in that statement.

Scott feels it would be nice to have a mission statement in place
before we go to Kindiefest. What do we want to show them of us?

Three line statement is the goal at this point. Very welcoming
statement about CMN and use it for these portals - Facebook, etc.
etc.

Bringing in new people is scary to some members - idea of bringing in
people who are seeking greater commercial success but not
necessarily committed to our principles.

Discussion turns to how people perceive CMN and the negative
impressions some people (especially performers) sometimes get when
they first come to the organization.

Action step:
Scott invites member input, drafts statement to bat around to his
committee, and then gives a proposal to the board.

IX__PIO!
Hassaun joins call and presents his report.

March 15 deadline for copy for next issue. Pete Seeger cover
interview. 3 mo deadline from copy submission to issue publication.

Would like to have an editorial mission statement - thinking about
what the magazine’s mission is. He’s talked some with Caroline and
Joanie about this.

First digital issue - we have two more issues in our trial period.

Issue of putting MP3’s on web related to PlO. We can embed ona
page a link between a song and a recording. Not a requirement that
there be a link to a recording but it could be done. Or do MIDI files
of songs that are not recorded. (Similar to what Nancy used to do.)
Link songs to a recording on the same page as the notation of the
song.

Cost of doing this: Caroline says it’s not much. We do need to get
permissions for the use of the sound files. It can be part of the
submission process.

BOD is in consensus to link songs to the pages in PIO with the songs
on it.

Item B will be moved to a BOD list conversation

VII Keynote Committee Report

Agreement w/ Peter Alsop - speak 45 mins on Saturday, October 9.
Offered to give workshop(s) for no extra fee. He is being given a
room, meals and conference entry.

Patricia is leaving BOD - she is thinking of serving on committee but
not sure if she will be chair or not. Board member does not have to be
the chair. We need to have a keynote committee in place at the
October meeting in order to move forward with keynote. We should
address this at spring meeting, Joanie says, in order to have
committee in place by fall.

Anna says we should commit now to having keynote and approving up
to $1000 for keynote fee plus expenses. It was determined that we
already committed at our last meeting, so only question is whether we
commit to that budget. Will be discussed at spring mtg.

Magic Penny

Uncle Ruthie wants ability to film her presentation. Board approves
this provided we are able to have an orderly way to get permission
from everyone being filmed.

Wants her daughter to be able to come with her and not pay for the
conference (but will pay for her meals and stay in Ruthie’s room).
Board gives her permission to have her friends come if she doesn’t
have us pay for her gas money.

Patricia: They need to be told - we have x amount in budget, but
we're on a tight budget and can’t go beyond that. Joanie suggests
that she might give up her plane ticket and that money can be used
for her daughter. Further discussion of this.

We have not had a set budget for MP. Should explore at different
time. Actually budget of $950 has been approved for ’10.

Scott: Stick with the policy we have and move on. Daughter would
need to be made aware of policy. No consensus on this - will have to
be discussed further with BOD list.

The meeting end time was reached. Remaining items to be dealt with:

BOD list: will need to discuss online services. Liz will send info to list
about NE 2011 conference location and date if we have it prior to
spring meeting. Further conferences will be discussed at spring
meeting. We also will need to take up the personal promotion policy -
either on BOD list or at spring meeting.

Meeting dismissed 6:02 pm.



CMN CENTRAL OFFICE REPORT
March 2010 Board Meeting

CAROLINE’S 2009 TIME/TASK SUMMARY
Task Area Task % of Cost @
Hours’ Total $18/hr
Totals Year

Hrs.
Members 159.3 9.4% $2,867.40
Administrative 763.4 44.9% $13,741.2
)
Office 107.1 6.3% $1,927.80
Regions 37.6 2.2% $676.80
Total Ofc Mgt & Admin 1,047.4 61.6% $18,353;
2
Nat Conference, all yrs. 145.1 8.5% $2,611.80
PIO!, all issues 116.5 6.9% $2,097.00
Board 141.2 8.3% $2,541.60
Online Services--Directory 28.6 1.7% $514.80
Online Services--E-mail 100.5 5.9% $1,809.00
Groups
Online Services--Soc Netwk 1.8 0.3% $32.40
Sites
Online Services--Web 68.6 4.0% $1,234.80
Directory, Printout 0.0 0.0% $0.00
09 Magic Penny 2.9 0.2% $52.20
10 Magic Penny 0.5 0.0% $9.00
Outreach/Mktg 8.1 0.9% $145.80
Fund Raising 15.4 0.9% $277.20
Stock Acct 0.0 0.0% $0.00
Grant Prep 0.0 0.0% $0.00
Teacher Institute 0.0 0.0% $0.00
Logo Merchandise 48 0.3% $86.40
Total Special Projects 642.4 37.8% S2n36-
2
Month Totals/Year 1,700.5 100.0% $30,609.
00

Time-consuming one-time projects: PayPal setup (21.3), switch to Yahoo (50.0), editor search
(25.2)

Amount CMN paid out for hours 2009 (work done Dec 08-Nov 09): $27,248.40

3/10 Office Report, cont.

MULTIYEAR TIME/TASKS HOURS COMPARISON

TASK CATEGORY 2002 2003 2004 2005 2006 2007 2008 2009
Members 189.6 199.4 146.3 184.2 157.6 143.5 177.5 159.3
Administrative 407.2 403.0 64.6 326.8 492.4 598.9 543.0 763.4
Office 98.5 129.9 27.2 75.9 120.0 114.7 97.7 107.1
Regions 31.3 28.0 136.1 42.3 33.0 27.3 29.8 37.6
Total Ofc Mgt & 726.6 786.0 726.5 629.2 803.0 884.4 830.0 | 1,047.4
Admin
Nat conference, all 218.7 202.4 251.2 253.3 327.8 326.0 229.3 145.1
rs.
FOr all issues 204.1 124.6 97.7 111.5 118.8 175.9 133.2 116.5
Internet—Web 64.6 31.3 61.3 120.7 39.0 87.1 102.0 68.6
Internet—E-mail 27.2 43.9 29.2 9.1 12.3: 24.9 42.3 100.5
Groups
Internet—Directory 0.0 0.0 0.6 28.0 12.1 18.1 22.6 28.6
Internet—Soc Netwk 0.0 0.0 0.0 0.0 0.0 0.3 0.0 1.8
Sites
Print Directory 0.0 89.6 15.3 6.2 6.6 2:7 0.0 0.0
Board 136.1 127.8 143.4 128.4 203.7 161.6 157.5 141.2
Stock Acct 3.1. 0.7 0.0 0.3 0.0 0.0 0.0 0.0
Outreach/Mktg 11.4 4.2 2.3 5.6 5.7 10.4 6 8.1
Magic Penny, all yrs. 0.9 0.5 4.7 4.5 14.5 7.8 4.0 3.4
Fund Raising 8.6 5.2 2.7 12.3 9.8 12.9 31.0 15.4
Grant Prep 13.0 7.7 17.7 0.0 0.0 0.0 6.1 0.0
Teacher Institute 4.1 0.0 0.9 0.0 0.0 0.0 0.0 0.0
Logo Merchandise 0.0 0.0 0.0 0.0 0.2 0.0 4.4 4.8
Brochure Reprint 0.0 0.0 0.0 3.9 0.0 0.0 0.0 0.0
Total Special 691.8 637.9 627.0 683.8 750.9 827.9 733.0 642.4
Projects
Year Totals 1,418. | 1,423. |] 1,353.] 1,312. | 1,554. | 1,712. | 1,563.0 | 1,700.5
4 9 5 oO oO


3/10 Office Report, cont.

MISCELLANEOUS OFFICE FUNCTIONS
As you know, Anna took all of the paper Pass /t On! stock that was in storage,
distributed many bundles that were sold, and has taken on filling requests for copies for
now, at least, so that task is totally gone from the central office. Anna and Susan Salidor
gave some chunks of time to do accumulated filing in the office, which was very
helpful. I’m writing procedures and updating documents as | go along, making
considerable progress. But there’s much more to do before the office is ready to hand
over.

CONFERENCE REGISTRATION
Having the conference chair do the registration for the 2009 conference was a
mixed bag in terms of reassigning the responsibility from the central office. In terms of
money saved it was a good move. | estimate that Marie saved $2,846 above the
average on that expense item, which is as much as some conferences’ net. She handled
all parts of the registration functions—creating and distributing the registration packet
mailing; attendee data entry and tracking; confirmations; collection of payments; meal
and bed counts for the facility and interaction with facility staff about them; creation of
the program book contents and production of the booklets and other handouts;
enlistment and supervision of on-site registration volunteers. Ordinarily | alone have
handled the attendee data entry and tracking, collection of payments, and the on-site
volunteers, and have consulted to a lesser or greater extent on the rest, varying year to
year. The amount of consulting | did this year is probably the bare minimum that would
be possible.

Taking away a bit from the dollar amount that was saved was the time (and frustration)
the bookkeeper, Chris, and | spent processing money-related communications and the
time | spent digging out and/or reorganizing information to integrate with office records.
Some needed information was missing from registration-related information we received
or we had to search through it and piece items together to find what we needed. It was
apparent that Marie intended to furnish what was asked of her; she was very patient
about that. And its being my first time with that arrangement, | might not have
communicated the needs as clearly as could have been. But what I came to see was
that the way any chair would organize registration and payment information for her/his
own needs would understandably be different from the way | or another national
coordinator would organize it with the bookkeeping system interface and long-term
comparison records in mind.

My recommendation is for the attendee data entry/tracking, payments, and supervision
of on-site registration to remain with the national office, and for all concerned—chair, NC,
board liaison—to be aware that keeping the national coordinator’s involvement with the
rest to a necessary minimum (some chairs need more assistance than others) is an aim.

CMN CENTRAL OFFICE REPORT
March 2010 Board Meeting

CAROLINE’S 2009 TIME/TASK SUMMARY

Ofc Mgt & Admin, 1,047.4 hours, 61.6% of total hours, $18,853.20
Special Projects, 642.4, 37.8%, $11,563.20

Totals, 1,700.5, 100.0%, $30,609.00

Time-consuming one-time projects: PayPal setup (21.3), switch to Yahoo (50.0), editor search (25.2)

Amount CMN paid out for hours 2009 (work done Dec 08-Nov 09): $27,248.40
[end of time-task summary]

CAROLINE MULTIYEAR TIME-TASK COMPARISON
2007 1712.3, 2008 1563.0, 2009 1700

MISCELLANEOUS OFFICE FUNCTIONS

As you know, Anna took all of the paper Pass /t On! stock that was in storage, distributed many bundles that were sold,
and has taken on filling requests for copies for now, at least, so that task is totally gone from the central office. Anna
and Susan Salidor gave some chunks of time to do accumulated filing in the office, which was very helpful. I’m writing
procedures and updating documents as | go along, making considerable progress. But there’s much more to do before
the office is ready to hand over.

CONFERENCE REGISTRATION

Having the conference chair do the registration for the 2009 conference was a mixed bag in terms of reassigning the
responsibility from the central office. In terms of money saved it was a good move. | estimate that Marie saved
$2,846 above the average on that expense item, which is as much as some conferences’ net. She handled all parts of
the registration functions—creating and distributing the registration packet mailing; attendee data entry and tracking;
confirmations; collection of payments; meal and bed counts for the facility and interaction with facility staff about
them; creation of the program book contents and production of the booklets and other handouts; enlistment and
supervision of on-site registration volunteers. Ordinarily | alone have handled the attendee data entry and tracking,
collection of payments, and the on-site volunteers, and have consulted to a lesser or greater extent on the rest,
varying year to year. The amount of consulting | did this year is probably the bare minimum that would be possible.

Taking away a bit from the dollar amount that was saved was the time (and frustration) the bookkeeper, Chris, and |
spent processing money-related communications and the time | spent digging out and/or reorganizing information to
integrate with office records. Some needed information was missing from registration-related information we received
or we had to search through it and piece items together to find what we needed. It was apparent that Marie intended

to furnish what was asked of her; she was very patient about that. And its being my first time with that arrangement, |
might not have communicated the needs as clearly as could have been. But what | came to see was that the way any
chair would organize registration and payment information for her/his own needs would understandably be different

from the way | or another national coordinator would organize it with the bookkeeping system interface and long-term

comparison records in mind.
My recommendation is for the attendee data entry/tracking, payments, and supervision of on-site registration to

remain with the national office, and for all concerned—chair, NC, board liaison—to be aware that keeping the national
coordinator’s involvement with the rest to a necessary minimum (some chairs need more assistance than others) is an

aim.

To: The BOD

From: Liz

Re: Online Services
Date: 3/4/10

This is a very brief report since I’m currently not in great shape, but I'll
try to give you the highlights.

All is going well with our web updates and monthly e-newsletters.
| do feel that if we were to need to make budget cuts, we could
make cuts in online services - perhaps cut the newsletter to
every other month, or quarterly, and update the website only
minimally in the off months. This would be too bad, since we
ought to be relying more on our online resources rather than
less, but I’m not sure we have a lot of options if we need to make
cuts.

Environmental resources is just about ready to launch as a
members only page which will launch publicly in the late spring.
It probably would be launched if not for my health issues in the
past week. | expect we may be able to do it in March in time for
the e-newsletter. The idea of having it members only for now is
to give members a chance to offer updates/corrections, etc.
before it launches to the public. | am still seeking volunteers
who could help take care of some big tasks relative to Env.
Resources such as gathering all the many environmental songs
that have appeared in P/O! over the years.

Web server - Issues with our server are currently being
addressed by Caroline and Carl Foote, our web site manager.

| do not know the status of our plan to ask Greta Pederson to be
the trouble shooter for issues with the Yahoo list. Perhaps
Caroline can update. Things seems to being going pretty
smoothly on the email list, on the whole.

The social networking sites seem to be okay for us but not great.
We have the most friends on My Space (I think Wiley reported
500+) and we have about 160 fans on Facebook. There is one
weird posting on Facebook that obviously has nothing to do with
CMN. | haven’t looked at our YouTube lately - Janet Beatrice
didn’t get a chance to send an update, probably because she is
up to her ears in the New England conference. | don’t know if
anyone’s Twittering with CMN...maybe!

Statistics for CMN website for the past six months
(September 1, 2009 thru February 28, 2010)

After a high of 80 visitors per day in the fall and a lull during the December

holidays, traffic to the CMN website has returned to an average of 67
visitors per day. This is consistent with the pattern of use in previous years.

Visitors Overview
Sep 1, 2009 - Feb 28, 2010

Ne aa a ee

Sep 1-Sep5 Oct4. Get 10 Nov8 Now 14 Deots-Deots Jan 47 = dan 23

22 Visitors

The percentage of visitors who are new to the site now hovers around 70%,
which is lower than the 80% - 85% range seen in previous years.

Visitors continue to come to the CMN website from:

google.com: 38%
directly: 16%
childrensmusic.org: 10%
yahoo.com: 3%

(and others)

Aside from one heavily-used referral page
(falcon.jmu.edu/~ramseyil/songs.htm) that is no longer available, these
numbers are consistent with previous years. For those visiting via direct
search, most of the search terms contained some combination of the words
"children", "music", "song", and "network". The search words “peace” and
“rhythm stick songs” have been recently popular. Visitors also searched for
specific people, songs, or topics.

As one would expect, the most visited page is overwhelmingly the home
page. The Peace Resources remains the most popular area of the public
site. The monthly newsletter emails are having a noticeable effect on the
web statistics - visits to the Events page and the Members section have
nearly doubled since its introduction.

BOARD MEETING 4/5/08 AGENDA
Continuation by conference call of unfinished agenda from 1/08 meeting

Conference Dial-in Number 616597-8000
Host Access Code 561292*
Participant Access Code 561292#
MEETING TASKS

Skype monitor
Note taker
To do
VII. FUND RAISING
A Fall 2007 Fund Raising Letter
al Response report (Caroline)
a2 Thank you letters

B Spring Fund Raising Letter
b1 When?

b2 Who will write it?
b3 Who will prepare and mail it?
b4 Who thanks?

C Give A Gig
cl 2007 Report (Caroline)

c2 2008, Promoting
ALSO
Increasing the online services item
Adding an item for director insurance

The budget item called Other Income that was put in to balance the budget

Minutes not yet written for this session. See raw notes in a separate file.

CMN Fundraising BOD meeting April 5, 2008
Notes by Liz Buchanan

Present: Caroline, Barbara, Frank, Wiley, Marci, Patricia, Erin Lee,
Liz

Caroline - ’07 - $2849 was raised from the fundraising letter in fall of
’07. Amount for ’08 would be $2,124. $1500 of that came from one

member.

Who’s going to write the thank you letters? Liz volunteers to do it.
Caroline will send all details.

In 03 total for this letter was 2,098. One person gave 1000. Another
year, three people gave $1000 ? together. In 2005 there were only 18
people. In 06, 19, and on 07 there were 31.

Spring FR letter. When? Who will write, etc.? Usual timing is around
late May or early June. Give a gig is pushed in April.

Wiley - could we send an email to everybody rather than a letter?
Caroline - you need to send a return envelope with paper mail.

Barbara - we’ve got 3 fundraising campaigns. We’ve had these 3 for
last several years. Fall, give a gig, Spring.

TO DO: Get a volunteer from the BOD list to write the spring letter,
since no one on this call volunteered.

This letter is sent first class.
Suggested: Use action core to get letter sent out.

TO DO: Contact Ellen and get out word to action core. Tom has done
it. Liz will talk to Ellen and see if she gets an Action core volunteer.

If we don’t get action core, what then? Back up plan - come back to
BOD.

Caroline: What works best is to have a list of names in mind and go
down the list and ask.

Marci: Action core needs to be revisited. Ask if it’s serving our
purposes.

Thank you for the spring letter results should be put onto the June
BOD meeting agenda.

Patricia - Thank you could be done by the same person who writes the
solicitation letter. This would be a template. And whoever sent out
the letter can arrange to have the volunteers do the thank-you. As to
who personalizes thank you - that could perhaps be a different
person.

Frank: See ifa BOD member is willing to do the thank you for June.

Caroline: also get thank you lined up for unsolicited donations. Who
could do this? Liz suggests it might be a function for the secretary,
but since Terri isn’t on this call we shouldn’t volunteer her. This is
not a huge amount of letters.

Liz - add on to task for fall thank you. And do same for future spring
and fall thank you.

Caroline: Agreed we should do that.
Fill in estimated fundraising amounts for detail sheet.
Caroline: Spring letter estimates:

2,400 05 (1000 one person)
06 - no spring letter done.
3,800 07 (1000 one person)

This person is no longer able to give that much.

In 07 we had 56 people respond to the spring letter. Ruth
personalized it - it was 20" anniversary. So it got good response
probably partly due to that.

2007 GAG # - way lower than other years because we’re going to
expect a total of 2,185. Lots lower because 1 person has given quite a
lot, also because we didn’t get pledges at the conference. Ordinarily
we get a lot of them. This year we only got $700. We had an offer to
match but we could only match $400.

The match is an offer from a member of our organization, but is not
ongoing.

Frank: We need to be sure we get more pledges next year. Most of
our money comes from a commitment at the conference.

Back to spring FR letter projection. It was decided to put $2,000.

Back to GAG - only 8 people pledged at conference. In the future we
should be sure it’s mentioned more than once. Someone should say
something at end to people. Erin Lee and Marci had a song for GAG -
the song kept getting rescheduled. It was put at a bad time, didn’t
look like an announcement. People didn’t communicate well. Needs
to be discussed in June.

Budget estimate for 2008 GAG - 2,200 (actual money taken in plus
pledges, some of which will come in in 2009) Question is how much
of that we’ll actually get in 2008. Caroline thinks $800 wouldn’t be an
unreasonable amount.

2008 fall fundraising letter. We do need to plug in an estimated
figure. The history really varies. $1,500 suggested - Caroline says
this is not complete figure. We expect a total of $2,849 from 07 fall
letter. We expect to get $2,124 in 08. Figure of $2,100 proposed for
2008 and approved. (This implies these two figures would both be
collected in 2008.)

Expect total amount for fall would be $1,000 - not $2,100 actually
within the 2008 budget, not a total of those two figures.

Silent Auction:

Goal originally was $1,000. This year’s got $2,573. For 2008 - 2,400
is proposed. Everyone agrees on this.

Caroline got 10,159 total of all FR efforts based on these numbers. So
we change the sheet top line to that number (change from $7,570).

Under expense section: The online services needs to have $700 added
for work done by web tech in 2007 for which he was paid in 2008.
That line should now read $4,905.

Carl bills us for these services perhaps twice per year. He didn’t get
his invoice out by the end of 2007 so that’s why we’re paying him in
2008.

Caroline: Add an item under expenses for directors’ insurance. Wiley
update: We should close on this soon. DNL committee will make a

recommendation and report to the BOD. Encouraging news about
policy. $1,160 would be budgeted for this.

Patricia - suggested Specialty Insurance. Erin Lee will send all
information to Wiley.

Caroline: for purposes of budget, this price is what we should expect.
This could be the operating figure. This would be added to expenses
insurance line to $1,535.

Local merchandise sales - in flux. Caroline suggests zero. We don’t
have basis for a figure yet.

Income - other income was $4,408 - need to figure out where that is
coming from. - Wiley recommends that this be left at zero rather than
filling in a figure.

Frank - need a balanced budget to apply for grants.

Wiley - if we don’t work at this, we might not have a CMN in a few
years. Maybe we need to be more forceful in letting people know that
we need the money.

Barbara - we need to have a balanced budget. We need to let them
know that we have some concerns about raising money. We don’t
want to sound alarmist but express that we are undergoing some
difficulties.

Wiley - willing to let go of my position.

Caroline - Okay to adjust that figure to balance the budget - $3,695 in
“other income” category. For a total of 85,899 in income. Total of
expenses should be the same.

Marci - question is how we can bridge that gap.

Patricia - other FR activities? Corporate sponsors, fundraising
concerts, hiring development director, grant writing. We’re going to
the same well over and over.

Outreach and marketing - only $150? Should be higher priority.

Frank - grant writing is a difficult thing to do because many grantors
want to know what you're doing in a particular community. Corporate
sponsorship is a better option. We have a wide membership base.

Patricia - our focus has been on our own membership. But we’re very
focused inwardly rather than outwardly. What can CMN give back?
Make it so we’re more attractive to grantors. That’s part of what a
development director does. We might want to hire a director who
gets a commission on the funds raised. Someone who could grow the
organization and the budget.

Sponsorship - similar to Up with People. Do free concert with a
corporate sponsor. (Frank)

Patricia - Fundraising concert of CMN members to raise money -
artist donating time and connecting it with the conference.

Caroline - issue was that the conference organizers didn’t need any
more work.

Patricia - have another committee for it.

Erin Lee - confronted issue of how to pick the people when planning
in Albany. Marci also felt it was shot down. We did another concert
in Chicago with some CMN folks and it was easy. Cathleen (Carole’s
co-chair) got the venue.

Patricia willing to be on the committee.

Frank - we’re a network of performers but we’re not using it to our
advantage! You can’t please everyone. I was thinking more all songs
issues with the CD - gets into question of more all songs issues. We
need to move on and just do the concert. We have the talent.

Patricia - need to make some guidelines for the conference-related
concert. Look at all factors. Caroline - the guidelines are already in
place. These are in the policy documents.

Erin Lee - the guidelines are intimidating. What we need to do is find
out what the BOD would like the concerts to represent.

Frank - if the policy isn’t helping us then let’s start a dialogue.
Guidelines should serve us, not other way around.

Marci - what about making it just an independent benefit concert?

Patricia - there is a difference between that and a pre-conference
concert.

Wiley - Patricia’s ideas are great - new energy. Could we consider
Chicago still as a possibility for a fundraising concert? Could you
email this to the BOD? Patricia says Yes.

Patricia - model is PMN. PMN often does night before they do a big
concert open to the community to drum up interest in PMN. These
concerts were sell-outs. To turn people on to our music, etc. No
downside.

Marci - how to pick songs, people, etc. If we have to go by that route,
it isn’t realistic.

Liz - can we just do it?
Patricia - give the planning committee autonomy.

TODO: Talkto Carole. Form a committee - Patricia, Erin Lee, Liz,
Cathleen - ask her, too. Plus ask Susan Salidor. Patricia will ask
Carole and Cathleen. Put it out to whole BOD to get more committee
members.

Caroline - solicitation package for corporate sponsors was in place. I
still have those materials. Nothing ever came of it.

Patricia - if we act on development director, then we can have that
person handle this.

Barbara - we don’t have the money to be able to do that. We need to
raise the funds to have that.

Patricia - you can offer the person a percentage of the sponsorships.

Caroline - there is a smaller piece of that which could be tackled right
now. We could get several thousand in sponsorships for the Zion
conference. The materials are in place - we just need somebody to
do the finger walking.

TO DO: Patricia - will do email to BOD the 4 ideas. Just to put it out
there. Ideas for not to keep going to membership.

TO DO: Liz - have membership growth be an agenda item for next
BOD meeting - along with dues plan.

ICMN BOARD MEETING
May 21, 2005
Barb Wright’s house

Present: Sally Rogers, Barb Wright, Caroline Presnell, Ruth Pelham,
Mara Sapon-Shevin, Jenny Heitler-Klevans, Terri Roben

Missing: Bonnie Lockhart, Phil Hoose, Tom Pease, Barbara Tilsen,
Johnette Downing, Pam Donkin, Frank Hernandez

1. We began by checking in.
2. Sally called us to order. We are not very orderly, but we try.

3. Sally suggested that we are trying to do too many things - that
exceed our time and energy capacity. She proposed that we do fewer
things and do them well. This would call for a need to prioritize what
we can actually get done. She suggested that we actually use some of
the board meeting time to do some of the jobs we need to do. We
thought that was a GREAT IDEA --- designated time for Board tasks.

4. BOARD OPERATIONS and OFFICE REPORT:
OFFICE REPORT
0 Caroline is working really hard; she can’t really put in any
more time.
o The reprint of the CMN brochure happened. We need to let
people know it’s available. It’s already been changed on
the website.

BOARD OPERATIONS
There won’t be a president from October to January --- Sally will
stay on (in name only) until the new election.
(She won't be a board member but will still be president)
Who is going off the board: Jenny, Tom, Sally this year.
Next year: Phil and Bonnie

ELECTIONS:

Jenny reported what she knew. Carol Peterson has agreed to run,
Barbara Wright, Barb Tilsen, Leslie Zak are running and Peter and Ellen
Allard are thinking about it. Some would be for two years, others for
three (two years are to fill vacant positions).

Ruth is nervous that so many people are going off at the same time ---
losing institutional memory. We are seeing a big turn-over and want to
make sure that we keep the history and mission of CMN in mind so that

we don’t lose these. Having the elders as consultants is very
important.

The election will go on. We still are not sure about how to do the
election ---- do we really still have to vote if there’s a slate that’s kind
of a given. It costs money to send out the ballots. But we think that it’s
still important for people to be elected - that’s why it’s called an
election (elected, not appointed).

NEW EXECUTIVE MEMBERS:

Bonnie says that Sally and she will be off to EXEC. soon. Pam is willing
to join EXEC as well as Barb Tilsen (after someone has joined the
Exec.) Need to get this into place. (Exec now is Bonnie, Sally, Frank
and Caroline as ex-officio). Mara agreed to be on Exec. committee til
October in training. After October, will be the Executive Facilitator.
Pam was voted to be on the Exec. as of now.

Frank will be asked if he wants to continue on the Exec.

(New executive committee (after October) will be Bonnie, Pam, and
Mara - and Frank pending. Barb will be stepping on, and Sally off).
Ruth will call and ask Frank about his status on the Exec. .

ADVISORY BOARD SEARCH COMMITTEE

Very little has happened. Deb Block and Norm Silber have agreed to be
on the Advisory Board. We are resurrecting the list of who is on the
search committee (Sally, Ruth and Mara) and the list of whom we were
supposed to call and ask.

JANUARY DATE:
We need to decide on one.
FINANCES

e¢ We looked at the Financial Report dated 4/30/05.

¢ Caroline’s brother donated the time for the brochure. Ruth will
write him a thank you note.

¢ Caroline reported that having the credit card option to pay for
membership is working well. Yay. We will be able to take
payment for the Gathering by credit also, as well as sales AT the
Gathering. This is excellent.

¢ WE got 525 from the donations for Miriam Sherman’s birthday.
This was a good idea. Ruth will write her a thank you note also.

¢ The donations’ letter hasn’t gone out yet. Tom will send it out
this week.

e Joanne Tuller is still doing our taxes. Ruth will write her a thank
you note.

e RAISE FOR THE BOOKKEEPER: We already decided to do this. She
does about ten hours a month. We pay her $12/hour. We
approved a raise to $15/hour beginning with the work she begins
in June. ***DECISION ***

e SUE’s GIVE A GIG FUNDRAISER: We are doing well with this.

¢ Diane Lansing is going to make us a GIVE A GIG
Banner. Sally will call to remind her.

¢ Barb Tilsen will ask Sue Ribaudo if she will take on GIVE A GIG for
the October Gathering (announcing and coordinating it).

¢ UPDATE BARB AND RUTH MAJOR DONOR CALLS: Nothing to
report. Barb is taking leadership of this. We discussed whether it
was the right time to try to get money for the Endowment. Will
this keep people from giving to other things: Give a Gig,
operating instructions, etc.? Ruth proposed that we put this
discussion on hold, Sally seconded it. The concern was that we
need the money now and that we are not now in a position to do
that and that we should do that (the Endowment Fund) for a time
of more strength. Barb asked that we revisit this discussion
regularly.

PASS IT ON

Nancy said this last issue was one of her most favorite one. Because
of it being bulk mail, people got them at REALLY different times. The
PO has six weeks to deliver bulk mailings. Hmmmm. If people ask
about it, blame it on the PO.

Next PIO. Nancy has loads of columnists. Johnette is doing a column.
Marie Brenner is starting a new column for Early Childhood. Nancy will
ask Bob Blue to write something else. Billy is writing another column.
P) Swift does a column every other issue.

Nancy wants to know about Magic Penny because it’s the next issue.
Sally is going to write the article about Ruth Crawford Seeger. Nancy
thinks that Johnette is the person who should take over PIO. We need
to re-discuss ALL SONGS at some point. Nancy had a GREAT IDEA:
That we will put a Midi file on the website of all the songs in PIO. We
love this idea. Need to talk to Barb Tilsen about doing this. Nancy will
call Barb Tilsen about this.

NATIONAL CONFERENCE

October 22-24

Anna is working on conference flyer this weekend. Put flyer and a few
testimonials into PIO!

Should CD Baby run the sales table? What would the expenses be?
Would they sell other stuff? Marie Hopper has offered to chair the
sales table. Let’s stick with Marie.

Teacher credits - would like to hook up with Aurora University. Needs
to contact a faculty member in the Education Dept. Sally will doa
certificate of attendance.

Keynote speaker - possibility that Lakshmi (Ruth’s friend from Sri
Lanka) could be keynote. Or somebody more local. Rethinking schools
from Milwaukee. Would they know someone from the reservations in
the area - check with Barb Tilsen.

Publicity - she does not have a publicity chair. We need to get
someone to help with this. Jenny will talk to her about breaking it up
into tiny pieces.

MAGIC Penny: Ruth Crawford Seeger

Mike and Peggy will come only if they can get one or two gigs in the
area. Sally will find out if the names got to the agents. Another
suggestion is to make a videotaped acceptance of the award. Could
also contact the publisher of the American Folk Songs for Children and
Animal Folk Songs for Children. Contact the Ronbergs about asking the
publisher. Is the book in print? Will it be printed? Would they sponsor
Mike and/or Peggy Seeger coming to accept the award and bringing
books to sell. Mara will contact Early Childhood people at Madison to
see if they would be interested in having Mike and/or Peggy come to
do a presentation.

Make sure to have buddy system and newcomers circle.

Silent Auction - Carol Peterson and Joanie Calem have agreed to
gather items and run at the gathering. We need items. Jenny will
make 3 phone calls to get items. Barbara will call people to make
phone calls. Terri will make 3 phone calls to get items.

06 NATIONAL CONFERENCE

Peter Baird in Sacramento, CA? Bonnie has been in touch with him, but
has not heard from him recently. Caroline will call Petaluma to find out
if they have availability. What would the expenses be related to
having it in Sacramento? Would people have to stay in a hotel?

Bonnie is following up with Peter - and then we will check with Pam to
see if Ingrid will do 2006. Make a decision on Peter by June 30°.

Terri has offered to do 2007 in Albany. She will start exploring places.
Would like to start a region there.

BOARD PLEDGES

Fundraising campaign for development director. Is this still going
ahead? After the board pledges, then we will say that the board raised
xX amount of money - can the general membership contribute as well.
Let’s continue to work on raising money, but hold on to it until we’re
ready to use it. We would send a fundraising letter a year from now.
Projects for grant writer:

1) Teacher Institute

2) Songbook

3) Take articles from PIO! and put into a book. Then we distribute it to
music teachers.

MEMBERSHIP
Corporate member search on hold.

REGIONS

Most regions are losing membership. Write up a job description for
Regions Coordinator. Southern CAL - needs to have an election. So
does Southeast. Rachel doesn’t want to do it. Pam needs to follow-up.

Reps Meeting: we had trouble getting the Reps to come to the meeting
at the Gathering. When could it be held? Lunch meeting on Saturday
was proposed. How can we light some fire with the regional reps? We
discussed having regional reps be part of the board meeting.

Ideas: assign each board member to touch base with one regional rep
or have each region do a song at the Gathering

Mara will facilitate a meeting (maybe with Pam) and do a community
builder with the regional reps that invites them to share their
experiences/hopes/challenges/expertise, etc.

We invite the regional reps to come to the last hour of the Board
Meeting --- like at 3:00. Ask them in advance, over email, to be
prepared to share their experiences as well as ways the board can
support them and vice versa.

Board meeting will be Sat. lunch. ***DECISIONS ***

We were discussing ways to engage the reps in energizing discussion.
That included talking about what the mission of the organization is and
how to get people more familiar with that mission.

What are some of the questions that people come to a gathering to
learn?

e Are you a parent who is looking for songs to sing with your kids
that reflect your values?

e Are you about to sing with a different population (age, location)
and wondering what you should know?

e Are you someone who is looking for ways to deal with large
audiences to get good participation?

e Are you interested in talking to others about what some of the
important issues are regarding singing about issues of race?
gender? family differences,? sexuality/homosexuality?

e Are you getting tired of performing or teaching the songs you've
been doing --- and looking for something new?

(list generated by Mara)

(could we put these somewhere? On the website?)

JANUARY MEETING:

We can choose from January 7-8 and January 20-21 or February 4-5.
Location is uncertain. These possibilities will be sent out to the BOD
list. This meeting will include the new board members.

At the Meeting in October, the first thing we do is come up with the
questions for the annual meeting --- in order to be able to split into

small groups.

For the October board meeting: we will ask Bonnie to chair the meeting. Sally will
do the agenda. Ask Jenny to do logistics (who is coming when, transportation, etc.)

FUNDRAISING
or
how do we get more moneY?

BIG DISCUSSION OF WHAT TO DO WITH OLD PASS IT ON’S:

Shall we sell them? To whom?

What do we lose or gain by doing that?

New members can’t get old ones anyway, so if we sell them or give them away,
then we will maybe get NEW members.

Members, at this point, can buy multiple copies and do whatever they want with
these???? (sell them, give them away, use them for courses, as handouts as
sessions/conferences).

Mara agreed to look at all old PIO’s and think about what might be
included in a compilation PIO that could be used with teachers ----
republished? distributed/sold somehow. Mara will write to Caroline to
send her issues that she doesn’t have.

THE CHILDREN'S MUSIC NETWORK

Financial Report 4/30/05
Not shown: Stock account unrealized gain/loss
INCOME Yr. YTD
Budg. Act.

(05 Fundraising (Internal 10,500 5,035
solicited)

04-05 GAG 5,500 (YTD
5,035)

FR Ltr (2) 4,000

Sil Auc 1,000

Development Fund 0 0 2,250
Dividends 50 69
Donation Income (Sol. & 14,000 1,285
unsolicit.)
Grants (External) 0
Interest 150 64
Logo Merch Sales 1,456 681
Membership Income 19,000 6,170
Misc Income 50
Nat Gath 04 Income 30 30
Nat Gath 05 Income 30,000
PIO!/Directory Sales, Ads 1,075 425
PIO! CDs Sales 135 75
[Region Activities 2,000 170
Teacher Institute 1,000
Total Income 79,446 16,254

(Cont.)

4/30/05 Finance Report, cont.

|EXPENSES Yr. YTD
Budg. Act

Bank Service Charges 150 134

Board Expenses 3,600 1,305

Bookkeeping Services 1,625 387

Brochure Reprint 2,800 3,037

(04-05 Directory Supplement 696 ** 505

Directory Printouts 250

Fundraising Expenses 350 5

Grant Developer Fee 5,000

Graphic Design Misc 50

Insurance 375

Internet Services 4,915 1,324

Web Site 1,500 (YTD 878)
EMGs 435 (YTD 35)

ISP 700 (YTD 291)
e-PIO! 04 210 (YTD 120)
e-PIO! 05 300 (YTD 0)
Directory 1,770 (YTD 0)

Legal Fees & Misc Exp 75
Logo Merchandise 100
Magic Penny 04 170 150
Magic Penny 05 750 47
National Conference 04 60 63
National Conference 05 23,000 2,342
National Conference 06 225
Office Supplies 700 TT
Outreach/Marketing 200 5
PIO! Production & Distribution 7,635 1,840
PIO! Editor 3,000 1,500
PIO! CD 0
Postage 2,000 242
Printing/Copying 100
Professional Services - CP 11,350 3518
Prof. Serv.-CP Raise 4,134 577
[Region Activities Expense 3,000 220
Stock Account 25
Storage 828 276
[Teacher Institute Expense 100
Telephone 1,500 380
[Temp Staff 300
[Total Expenses 79,063 18,019
Income Over Expenses 383 -1,765

** Also used $73.76 postage already in post office bulk mail account,
making 05 directory total $579 (Total 04-05 $775) (Cont.)

4/30/05 Finance Report, cont.

The Children's Music Network Designated Funds April 2005

FUNDS PERIOD INCOME PERIOD FUNDS
AVAILABLE EXPENSES AVAILABLE
04/01/05 04/30/05
GRANTS
FUNDS
Children's Music Day (in 1,024.52 1,024.52
NYM balance)
National Gathering 1,151.88 1,151.88
Scholarship Fund
Growth Fund 6,250.00 6,250.00
Membership Scholarship 2,535.70 2,535.70
Fund
Gift Membership Fund 560.00 560.00
Gardner-Heil Donation 400.00 400.00
Development Fund 250.00 2,000.00 2,250.00
TOTAL GRANTS AND FUNDS 12,172.10 2,000.00 0.00 14,172.10
REGION BALANCES
Canada 460.00 460.00
Mid-Atlantic 500.00 15.00 20.43 494.57
Midwest 1,000.00 70.44 70.44 1,000.00
New England 1,000.00 30.00 56.85 973.15
Northern California 1,000.00 1,000.00
* NY Metro 2,024.52 2,024.52
Southeast 500.00 500.00
Southern California 1,000.00 1,000.00
Pacific Northwest 264.69 264.69
Great Lakes 500.00 50.00 50.00 500.00
Total Regions 8,249.21 165.44 197.72 8,216.93
* Duplicated Funds (NYM) (1,024.52) (1,024.52)
PREPAID MEMBERSHIP 535.00 155.00 690.00
GRAND TOTAL DESIGNATED 19,931.79 2,320.44 197.72 22,054.51
FUNDS
MEMBERSHIP REPORT BOARD MEETING 5/21/05
MEMBERSHIPS BY REGION
1/0); 1/0} 1/0} 10/0} 1/05] 5/05
2 3 4 4
1/02 | 541 (496+45 orig. Can 11 % 6 6 6 6


gift)

10/02 |465 (450+15 orig. Gt Lks 26] 22] 21 21 21 23
1/03 ag (467+24 orig. Mid-At | 26] 30/ 27 32 31 30
6/03 33 (419+13 orig. MW 54} 44) 47 48 47 46

10/03 5a (440+14 orig. N Cal 116/ 90/ 90 82 80 79
1/04 362 (447+15 orig. N Eng 130] 115 | 112 111 107 105

10/04 a3 (422+20 orig. NYM 77| 60) 65 62 64 60
1/05 438 (419+18 orig. PacNW 16; 12 13 11 10 9
5/05 473 (407+16 orig. S Cal 65 51} 62 51 51 47

am SE 20/ 18/ 19 18 21 18
Undes. 0 0


MAY 2005 WEBSITE REPORT AND AGENDA

Submitted by Barb Tilsen
5/05 Attachment #3

1. ONLINE SERVICES COORDINATION/WEB SITE MANAGER JOBS AND WEB SITE TEAM
lam still functioning in both positions and continuing to work with Caroline as we've always
done. Terri will be making the transition into the Web Site Manager job over the summer when
her schedule will be a little more manageable. At this point, Terri is cc’d on all e-mail
correspondence concerning Web site updates and new project development so she can see
the process of this work as it happens.

The CMN member e-mail list currently has 189 members. The CMN member e-mail list team
has stayed the same: Coordinator: Barb; List Moderator: Greta Pedersen; List Tech: Caroline.

2. CURRENT WEB SITE PROJECTS
1. e-PIO!
The 2005 issue is under development. We are just beginning to raise ideas for the guest
editorial and who should write it. | have suggested we have the theme of “musical
literacy” based on the CMN member e-mail group discussion about this subject: “What
traditional songs should we be sure to teach children and why?” There were song
suggestions made on the e-mail group that could be organized into a big list of CMN
member recommendations. I’m thinking we could invite CMN member Dan Zanes to
write about this. | have heard him speak about this topic in radio interviews. This is just
one idea, and Terri, Caroline and | along with Nancy need to consider others as well too.
If there are any suggestions from the Board, please give them to Caroline.

2. CMN Member Media List:

This is now on the Links Page. It is a list of radio, TV and cable programs done by CMN
members with info, contacts, and links. Susan Salidor has organized it. There will be two
articles added to this page. One is by PJ Swift and the other by Susan Salidor. Both give
info and ideas about how to do a children’s radio show.

3. Magic Penny Pages:

Work is still in progress to add songs for each recipient and standardize items on pages.
This has sat on the back burner while other projects have been worked on. | plan to get
back to working on this during the summer. Sally and Phil are working on organizing the
info for our 2005 recipient, Ruth Crawford Seeger. It will be up on the Web site as as it’s
ready.

3. NEW WEB SITE PROJECTS
MEMBER-ONLY SECTION OF SITE
Carl and Caroline have not had adequate time up until May to work on this huge project.
They have begun the work on it this month, and hopefully this will be done soon. It will
include:
¢ CMN Member Online Directory
¢ PIO! song database (Searchable database of song titles, author, issue #, page # and
up to six themes per song; sample is on test site www.cmnonline.org/test.)
¢ CMN Member Tool Kit
¢ CMN Regional Rep Tool Kit

5/05 Web Site Report, p. 2

WELCOME PAGE

We are also working on a redesign of the welcome page. We will keep the colors and
basic look of the current page, but will add a new menu on the right side which gives
better access to our main projects: Pass /t On!, Peace Resources, Magic Penny, Events.
The left menu will stay the same. The right menu will just present in a more featured
way links to these major parts of CMN. The box that we announce the gathering in that
is on the main page will also be expanded. It will be larger and will contain a “What's
New on the Web Site” list so that people can find links to the newest additions to the
Web site. We are also looking at changing the photo.

EDUCATOR’S TOOL KIT:

This new Tool Kit is on hold for the time being. The work group wasn’t able to function
with taking on tasks due to busy schedules, Web site access problems, etc. This will be
pulled together at some point this year.

CMN MARKET PLACE

This is another project that has stayed on the back burner. Caroline and | were both too
busy to do any set-up work with CD Baby for this project, and now Johnette, who will
head this up, is currently too busy to do anything with it. It will happen during this year,
but not right now.

CHILDREN’S PAGE

Johnette has been developing her ideas for this page—musically oriented children’s
activities and projects. She will work on it as she is able and it will be up on the site
when ready.

NOTES FROM THE 5/05 BOARD MEETING ABOUT MAGIC Penny: Ruth
Crawford Seeger

Mike and Peggy will come only if they can get one or two gigs in the
area. Sally will find out if the venue suggestions got to the agents.

Another suggestion is to make a videotaped acceptance of the award:
Mike talking about his mom. Play at the gathering. Find out where he
is on the road and arrange the filming where he is.

Suggestion: Could also contact the publisher of the American Folk
Songs for Children and Animal Folk Songs for Children songbooks that
have RCS songs. Contact the Ronbergs (Jenny will) to find and ask the
publisher. Is the book in print? Will it be reprinted? Would they
sponsor Mike and/or Peggy Seeger coming to accept the award and
bringing books to sell?

Suggestion: Mara will contact Early Childhood people on the faculty at
Madison to see if they would be interested in having Mike and/or Peggy
come to do a presentation.

Decision: The meeting notes are not clear on this—Either (1) We
decided to go with RCS no matter what, or (2) If this is not resolved in
two weeks [i.e., by June 4—C.P.], we should think about moving the
Crawford award to next year and selecting another recipient for this
year.

Notes from 505 board meeting on the reps’ section of the Oct. board
meeting

Ideas were offered on how to boost regional reps’ enthusiasm and support
them in their work, and how to make them feel connected with the board
and the larger organization. We were discussing ways to engage the reps in
energizing discussion. That included talking about what the mission of the
organization is and how to get people more familiar with that mission.

It was decided to invite them (well in advance of the gathering) to attend the
October board meeting from 3:00 to 4:00. Mara will facilitate (maybe with
Pam) and will do a community builder with the reps that invites them to
share their experiences/hopes/ challenges/expertise, etc. (They will be
asked to be prepared for this.)

Questions for region-building (generated by Mara):

What are some of the questions that people come to a gathering to learn?

e Are you a parent who is looking for songs to sing with your kids that
reflect your values?

e Are you about to sing with a different population (age, location) and
wondering what you should know?

e Are you someone who is looking for ways to deal with large audiences
to get good participation?

e Are you interested in talking to others about what some of the
important issues are regarding singing about issues of race? gender?
family differences,? sexuality/homosexuality?

e Are you getting tired of performing or teaching the songs you’ve been
doing and looking for something new?

BOARD MEETING May 21, 2005
TO DO

Barbara W—

e Ask Sue R to organize the kick-off for the 05-06 round of GAG/DAD
at the annual conference

¢ Make calls to find silent auction solicitors, send them the forms, and
follow up

Bonnie—
e ? Facilitate the Oct. board meeting
* Continue conversation with Peter Baird about 2006 conference

Caroline—

¢ Tell Chris Imhoff about her raise

* Call Walker Creek to see if they have 2006 dates open for our
conference

e Send Terri materials on starting a region

¢ Check with Jan about the feasibility of producing a PIO! compilation
booklet from her files

Jenny—

e Notify the e-mail group that Ellen Greist is now handling brochure
distribution and logo merchandise

e Report to Anna S. on the discussions about conference matters

* Contact Ronbergs to ask them to find out if R. C. Seeger’s book is in
print or is being reissued

¢ Make 3 calls to solicit silent auction donations

¢ ? Do logistics for the Oct. board meeting

¢ Work on a teacher institute

Mara—

* Contact a couple of early childhood faculty members in the
Wisconsin area to see if they want to invite Mike Seeger

¢ Help with newcomers circle at gathering if asked

e Make at least one call soliciting donations to for the silent auction

e Plan to facilitate the reps’ hour at the Oct. board meeting; write
discussion questions

¢ Contact Pam to co-facilitate the reps’s hour

Nancy—
* Contact Barb T. about putting MIDIs of PIO! songs on the Web site

(Cont.)
5/05 To Do, cont.

Pam—

Follow up on region elections not done and see what’s needed to
get them accomplished

Invite/urge the reps to attend the Oct. board meeting 3:00 to 4:00
for a session focused on them (See separate notes.)

Ruth—

Write thank you to Jerry Presnell for his work on the brochure reprint
Contact Frank Hernandez to ask if he wants to remain on the
Executive Committee and to see if he has fund raising ideas
Thank JT for doing the taxes

Thank Miriam Sherman for suggesting gifts to CMN to honor her
birthday

Ask the Oprah show to invite Lakshmi

Call Sing Out! to donate a subscription for the silent auction
Call A Gentle Wind to donate collection recordings for the silent
auction

With Terri, investigate facilities for a national conference in the
Albany area in 2007

Look for a university department to co-sponsor a national
conference

Sally—

Ask Diane Lansing if she is still willing to make a banner for the
GAG/DAD kick-off at the gathering

Send a list of possible Midwest-area venues for Mike Seeger to his
agent

Solicit silent auction items from Elderly Instruments and David Cross
Send silent auction forms to Ruth and Barbara

Ask Bonnie to facilitate the Oct. board meeting and Jenny to do the
logistics

Prepare the agenda for the Oct. board meeting

Terri—

Make 3 calls soliciting items for the silent auction

With Ruth, investigate facilities for a national conference in the
Albany area in 2007

Be in touch with N. Eng. reps about plans for an Albany-area event

THE CHILDREN'S MUSIC NETWORK
MINUTES OF THE BOARD OF DIRECTORS MEETING SPRING 2007

SECTION 1: Decision Made by E-mail between the February 2007 and May
2007 Meetings

Pass It On! Editor Qualifications and Compensation

Add to the job description a preference for someone who has been a CMN member
for at least a year and attended at least one national conference. The pay rate was
set at $1,500 per issue. Consensus approval was reached by e-mail June 26, 2007.

SECTION 2: Minutes of the Meeting May 26 and 27, 2007, Pound Ridge, New
York

Board members present

In New York both days: Steven Zelin, Barb Tilsen, Ruth Pelham, Marci Appelbaum,
Erin Lee Kelly, Terri Roben, Patricia Shih, Barbara Wright

By telephone: (both days) Carole Peterson, Monty Harper, Frank Hernandez;
(Sunday) Mara Sapon-Shevin; (briefly checking in Saturday, all of Sunday) William
Grisack.

Also present (in New York)

Pass It On! Editor Nancy Silber, National Coordinator Caroline Presnell

I. CONVENING
A. Check-in
The group shared quick personal updates and a song.

B. Meeting and weekend logistics assignments
b1. Timekeeper: Barbara
b2. Note taker(s): Barb and Steven
b3. Task list compiler: Terri
b4. Telephone queue: Monty

II. CENTRAL OFFICE REPORT

Caroline reported that the main part of the office move has been accomplished, but
not totally completed, and it will take time to get everything in place. She has not yet
been able to evaluate storage in the new place to see if the public storage could be
reduced or eliminated.

Our trademarks will be up for renewal in 2008. The board affirmed that they want to
maintain the rights and authorized Caroline to begin the renewal process at the
appropriate time.

III. MEMBERSHIP REPORT (Attachment #1)

A. Lapsed member contact

Since previous efforts at personal contact resulted in a number of renewals, another
round will be organized. The names with regions will be posted to the board e-mail
group and Barbara W. will keep track of who chose which ones to contact.

CMN Board Minutes May 2007, page 2

IV. FINANCES
See the statement of financial position, Attachment #2.

V. FUND RAISING

Patricia will be the point person for discussion about various fund raising projects or
approaches, such as sponsors for the national conference and corporate donors.
Caroline will send the sponsor benefit chart to the board.

A. Spring letter
Ruth will write the letter setting a goal of raising $10,000 by September 30. She will
send it to lapsed members and selected non-members as well as current ones.

B. Fall letter

The tone of the fall fund raising letter will be a progress report and followup appeal.
Patricia will write it and send it to the Executive Committee for approval before it’s
mailed. Ruth suggested that at the fall meeting we discuss how to develop
relationships with corporations to promote giving.

C. 2007 silent auction update

Caroline reported that the committee hasn’t begun soliciting businesses. It was
agreed that Pam will send and e-mail to the board asking that each person get an
item for the auction.

D. Give A Gig

Caroline reported that we have received $4,740 so far in the ’06-’07 round and there
are some outstanding pledges. From a discussion about a coordinator for the ’07-’08
round, it was decided that Pam will contact Fran Friedman to thank her for
coordinating the project for two years and conveying the board’s willingness to pass
along the responsibility. If a new coordinator is needed, Carole will ask Ellen Allard
to contact the Action Core to see if there is a volunteer. No one was assigned to
introduce the next round at the 2007 National Conference.

VI. BOARD OPERATIONS

A. Board Elections Committee report

Marci reported that the committee is in place, steps are outlined, and they expect to
announce the results by August 15.

B. September 2007 meeting
The group discussed the pros and cons of various meeting setups such as some
gathered in person with others on speaker phone, all telephone, all in person. As an
experiment, this year’s fall meeting will begin at 1:00 o’clock on Thursday. It will
include afternoon and evening sessions that day and morning and afternoon sessions
on Friday. At the fall meeting we will decide what arrangement to use for the 2008
winter and spring meetings.

bi. Agenda prep: Frank

CMN Board Minutes May 2007, page 3

b2. Meeting facilitation: Frank
b3. Future board meeting dates: The Executive Committee will poll the board
on
availability and coordinate dates for the 2008 meetings as soon as possible.
b4. Travel coordination: Marci
b5 New director orientation: Three board members, one serving as
coordinator, will
organize the orientation. Barb will give written discussion points from
last year’s
orientation to last year’s incoming directors for feedback about the
process.

C. Election of secretary
Ruth was elected retroactive to February 10, 2007.

D. Executive Committee: OK with two?
Frank and Pam agreed that they are functioning all right with just the two of them.

E. Organization/board decision making: evaluation of consensus

A description of the method having been circulated by e-mail before the meeting, the
board affirmed its continued use. Some people perceive the need for further work on
building trust and unity of purpose as this board develops as a working unit. Monty
suggested a discussion of the mission statement at the fall meeting.

VII. PASS IT ON!

A. Editor's report

Nancy said that the 20th anniversary issue is well underway, and she gave an
overview of the content. This will be her last issue as editor.

B. PIO! Editor Search Committee report

The following committee will manage/oversee the recruitment and selection process:
Monty, Nancy, Caroline, and Johnette Downing. There will be an open application
process. The committee will announce the position opening to all members by June
15 by e-mail as possible and paper mail to the others. The application deadline will
be July 15 and the selection target date August 15. The board is aware that this
timeline may delay the starting work date and result in late publication of the winter
2008 issue. The job description has been updated. The board affirmed their pre-
meeting decision to add the requirements that a candidate must be a CMN member
and must have attended at least one national CMN conference so as to have sufficient
knowledge of the organization and its members. The Editorial Advisory Committee
will continue to mentor the editor.

VIII. NATIONAL CONFERENCES

A. 2007 Organizers’ report

The committee will check with local teacher centers about professional development
teacher credits, and Terri will ask Mara Sapon-Shevin if she can organize credits
through her university. The board okayed the four-meal (skip breakfast) registration

CMN Board Minutes May 2007, page 4

option. Monty suggested that to ease registration problems with walk-ups, we could
price a walk-up registration package that does not include meals or housing. There
were no objections to this. Carole agreed to ask Ellen Allard to solicit the Action
Core for someone to coordinate roommate matches for the conference.

al. Opening/closing: Terri reported that organizing, including publicity, is
moving along well. By August 15, Terri will send Barbara a publicity article for
her local AEYC newsletter. Carole agreed to organize the conference opening
program, consulting with the Conference Committee and the Anniversary
Committee, and Terri will ask Mara to serve also. Ruth can consult with them
as needed. Frank and Barbara will work with the conference committee on the
closing.
a2. Magic Penny 2007 report: Barbara and Frank said that plans for the award
and tribute are in early stages.
a3. Anniversary Committee Report: Nancy told of various aspects of the
celebration, including ways to recognize the contributions of many people to
the organization over the years. As the discussion of details proceeded, at
several points people raised the issue of perceptions of “ins” and “outs,” “us
and “them,” as the organization’s balance of membership transitions toward a
younger generation, and the need to be always thinking of ways to present
CMN in terms of a circle, not sides, and of ways to communicate and model
that.

(National Conferences, cont.)

a4. Annual community meeting: This was not discussed.

a5. Keynote Committee 2007 report: Patricia said that a candidate they
thought was going to work out was not able to come. Some directors thought it
too late to pursue someone else, but the group decided that the committee
should work another two weeks, and they generated a new list of nominations.
If no commitment by then, the project should be dropped for the 2007
conference.

Also see section IX-D-d3.

B. 2008 Chair's report
Carole reported that the Executive Committee had approved the site: Illinois Beach
Conference Center in the Illinois Beach State Park in Zion, Illinois. The dates are
September 19-21. Committees are working. She will try to have a flyer ready to put
in attendee packets at the 2007 National Conference.
bi. Keynote Committee 2008 report: As soon as the site contract is signed, the
Keynote Committee will work with the list of candidates from 2007 and others
named at this meeting, as prioritized by the board. If those don’t work out, the
committee will ask the board to make new nominations.
b2. Magic Penny 2008 report: There has been no action on the proposed
revised Magic Penny policy as yet. Barbara will send the draft policy to the
M.P. Committee again by July 15 for finalizing and then to the board for action.
The committee was urged to get all aspects of the 2007 award and tribute in
place soon. Patricia and others favored developing one standard design for the

CMN Board Minutes May 2007, page 5

award instead of each years’ being unique. This was tabled for later discussion,
possibly by e-mail.

C. 2009 Report

Caroline said that the chair, Marie Hopper, is ready to start working on a contract
with the site approved by the Executive Committee as soon as the board decides the
issue of long-term conference scheduling. See item VIII-D.

D. Long-term conference scheduling

di. Fixed date?: Decided against.

d2. Fixed location?: Decided against.
The issue of concern is wanting dates and locations to be firm far enough ahead that
the Magic Penny and Keynote committees have sufficient lead time to get
commitments from their chosen candidates and time to do adequate publicity, and
that members have information needed to schedule work and personal activities so as
not to conflict with the conference. The board believes this requires having dates
and locations fixed at least three years ahead and would prefer five or more, and they
will work to accomplish that.

E. 2010 Chair recruitment
This will be pursued by e-mail after the meeting.

F. Scholarship policy, proposed change
This will be pursued by e-mail after the meeting.

IX. REGIONS (Attachment #3)

A. State of the regions report

Monty highlighted conversations he had had with regional representatives about the
concert-vs.-

round robin model and region newsletters. He will continue the dialogue and bring
to the board items needing their action.

B. Reps meeting at national conference
This will be at Saturday breakfast.

C. Action Corps report
There was no report.

D. Declining membership issues
One suggestion for retaining newcomers to the national conference and newly-joining
members was to develop a better buddy system at the conference and a new region
buddy system for new members. Caroline will make it a point to notify reps and
Monty about new members. Monty will follow up with reps to jointly develop a
region buddy system to promote direct one-on-one contact.

di. How do we get new members?

d2. How to retain national conference newcomers?

CMN Board Minutes May 2007, page 6

Among the suggestions were marking newcomers’ name badges to identify
them, notifying newcomers which region they’re in and inviting them to the
region meeting, and asking buddies to attend the newcomers circle with their
partner. Nancy will co-lead the newcomers circle. She will ask Sue Ribaudo to
work with her.

X. INTERNET SERVICES REPORT (Attachment #4)

A. Web site

Barb’s main questions were What do we want to offer our members and the public?
and How can we sustain that work? She intends to resign as Web Site Manager at
the end of 2007. She asked the board to consider how to segment and assign the
work Barb would stay on as Internet Services Coordinator for a while if needed
during the transition, but not indefinitely. A long disussion produces a variety of
ideas and varying opinions on them, including the possibility of making the Web site
manager and/or services coordinator one or more paid positions. The decision was
for Barb to send out the pre-meeting question list again to the board asking for
responses. She will also hold a futuring discussion with all of the Web team, aiming
to produce a proposal for the board.

B. e-PIO! This item was tabled.

C. MySpace

The site is operating now. Billy said that he sees its guiding principle as outreach
and believes it has good potential as a marketing tool. He was asked to talk with
Barb and Caroline about next steps and how to develop teamwork and
communication around it within the overall Internet services. The board suggested
that he write up an outline of the parts of the site with examples and descriptions of
how CMN’s site could work. Pam would be willing to set up a conference call with
Billy, Barb, Caroline, and Monty to facilitate this if needed. Billy sees the need fora
marketing manager to coordinate our Internet services and generate publicity.

XI. POLICY FOR USE OF PROFESSIONAL/ PROMOTIONAL NAMES

Billy proposed that members be allowed to use professional/performing names
everywhere within the organization. Nancy and others pointed out that, by law, legal
names must be used for most (Names Policy, cont.)

official board matters of record; it has to do with being able to identify and locate
those individuals

with financial and other responsibilities for the organization. Board members are to
give Caroline their legal names for the annual corporation report. The discussion
touched on issues that have featured in organization dialogue since its beginning:
personal choice and empowerment; what uses conform to or violate the CMN value of
nonpromotion of individuals; inclusivity and equality; and cooperation over
competition. There was also a recognition that different areas accommodate more or
less flexibility of usage. The following policy was adopted:

(1) In legal documents, always use legal names.
(2) When listed as a member of or representing the board, use the legal surname,

CMN Board Minutes May 2007, page 7

with flexibity for
first names.
(3) In Pass It On! in a byline or mentioned in an article, use the person’s preferred
name.
(a) If a pseudonym is preferred, add the legal name or common name in
parentheses.
(b) If the legal name or a version of it is preferred, the person has the option of
also having a
pseudonym or common name added, possibly with aka.
(4) For all other uses—for example, in workshop bios or verbal introductions—the
preferred name
will be used.

Minutes prepared by Caroline Presnell from notes taken by Barb Tilsen, Steven Zelin, and
herself.

Current Members

ATTACHMENTS TO THE 5/07 BOARD MINUTES

THE CHILDREN’S MUSIC NETWORK
MEMBERSHIP REPORT 5/07

5/07 Attachment #1)

[5/07 | 6/06 | 5/05 | 6/04 | 6/03 ]
[400 [416 | 407 [445 [419 |
New 2006 55 Current Canada region 5
Lapsed 2006 94
New to date 2007 20

The Children’s Music Network
Statement of Financial Position
April 2007

5/07 Attachment #2

ASSETS
Current Assets
Checking/Savings
Wells Fargo Checking 21,724.27
Wells Fargo Money Market 14,379.75
Total Checking/Savings 36,104.02

Other Current Assets
Stock Account - Wachovia 25,971.64

Transfer Account 500.00
Total Other Current Assets 26,471.64
Total Current Assets 62,575.66
TOTAL ASSETS 62,575.66
LIABILITIES & EQUITY
Equity
Net Worth - Retained Earnings 68,139.56
Opening Bal Equity 284.80
Net Income -5,848.70
Total Equity 62,575.66

TOTAL LIABILITIES & EQUITY 62,575.66

Regional Coordinator Report 5/26/07
from Monty Harper 5/07 Attachment #3
Hi BODies,

My apologies for not having this prepared BEFORE the meeting, but here it is for you to
look at more closely now. In the recommendations section, which we didn't get to at the
meeting, | am just bringing up ideas for thought. | will discuss and develop these with the
reps before bringing them up formally here. But | welcome your comments if you have
any, especially if you foresee any problems with the plans | have in mind. Thanks!

|. Discussion From the CMNReps Listserve
A. The Round Robin vs. Public Performances
B. Email Newsletters

Il. Survey Results

A. Summary

B. Noteworthy Comments
C. Questions

Ill. My Recommendations
A. Region Size
B. Political Structure
C. Election Reform
D. Communication Tools
1. Wiki
2. Email Etiquette

I. Discussion From the CMNReps Listserve
A. The Round Robin vs. Public Performances
This discussion was sparked by the question: "Is there some way to use the Round Robin
night [at the national conference] as a draw in the area, something that people could
attend to get a sense of what CMN is all about?"

This sparked a lot of conversation. | think the reps reached a consensus about it,
summarized in my own words as follows:

1. Keep the Round Robin just as it is. lt was purposefully designed for us to hear
new material, get to know each other better, secure a non-competitive, non-
showbiz environment, and receive support and validation from peers. These are
important objectives and they can best be met in a private setting. Visitors are
welcome (whoever registers for the conference for that day) but we should not
somehow try to invite the public to our Round Robin.

2. A separate public concert in conjunction with a conference has general
provisional support. Such a concert could be used to meet a different set of
objectives. These include increasing our visibility as an organization, recruiting new
members, doing something good for the community we're meeting in, getting to
see one another perform in front of an actual audience of kids and parents, and
possibly raising money. However a public concert also raises some issues that
would need to be addressed, mainly:- Finding enough volunteer time and energy to
put one together and do it well.- Setting up a fair and open selection process for

the performers who would be involved.- Finding time during the weekend to
schedule a concert.
(Regions report, cont.)

B. Email Newsletters

A conversation came up about regional newsletters sent out by email. This idea was also
raised at the last national conference, and a couple of regions have been trying it out.
The benefits of such a newsletter are many: keeping members of a region in touch and
feeling like they are part of something, celebrating one another’s successes, sharing
ideas, etc.

Some concerns were discussed as well, mainly whether members at large should be
allowed to post information such as concert dates, and if so how to handle that. My
recommendation to the list was that each rep should decide what they are comfortable
with and as long as you provide clear guidelines that are fair and inclusive, publishing
submissions from members should be no problem.

Il. Survey Results
A. Summary
| posted a survey to the Reps list this week. The purpose was to assess the "state" “f
the” regions; to find out how active they are and what their needs and challenges are. |
received responses from 7 out of the 10 regions.

pome patterns did emerge:
Regions held an average of about 2 events each over the past year. The most active
region by far is NYMetro with quarterly meetings and monthly informal gatherings.

e Nearly all of the reps responding said that they wanted their regions to be more
active. None of them said their regions were more active than they could handle.

¢ Most of the reps felt they had successes during the year. It seems to be an energetic
and optimistic group.

¢ Getting member participation was the most often mentioned challenge - all th- reps
seem to be struggling with getting folks to help out and/or to attend events.

e Almost nobody used the online rep kit in the past year. Only one person seems to
have really benefitted from it, though several were apologetic about not using it.

¢ (You know this one.) Reps are generally not using the money that we have set aside
for them. They have paid for things out of their own pockets, forgotten to submit
expense reports, or charged admission for events so that they could contribute back
to CMN. None of them expressed any concern about needing more money.

B. Noteworthy Comments

Several of my survey questions were open-ended and the responses are tough to
summarize. Here are some comments | found noteworthy and thought the board should
hear.

By the way, | promised to keep responses anonymous. So if you happen to know or can
guess who said any of these please don't divul’e, unless it was you who said it.

Most of these are positive, but - some s-me could be taken as negative. It's impor’ant to
hear those too, | think. These are all people giving much time and energy to our
organization and we need to hear their concerns and do what we can to keep them
feeling good about being reps.

(Regions report, cont.)

1. Some praise for the board:

"The board members and especially Caroline have individually been very helpful. | could
use a hand in thinking about/planning a major event"

"The board has exceeded my expectations. You are all just so nice."

"| think they are fantastic, empowering people that are making a difference in our
children's and parents lives! | am so proud to be a part of this group!"

2. Some feedback for Caroline:
"Sometimes feel like Caroline slaps my hands a bit too quickly if | don't phrase things just
right or inadvertently don't do something that | didn't realize | was supposed to do"

3. This comment was representative of many:

"My biggest challenge is lack of involvement by other CMN members. | feel like | have to
do everything and | am very busy. | do ask other people to initiate activities and | offer
to help them, but so far nothing happens unless | do everything."

4. Marie Hopper says:

“Please convey to the board that I'm really not a grumpy person!! LOL!!" (Somebody
took an email she posted on the rep list as being grumpy when it wasn't meant to be - I
can relate!)

5. Several people complained that their regions are too geographically big. One asked us
to "Consider allowing smaller regions."

Another said:

"It would be great to have things happening all over the region. Even if every member
was involved in one or two things a year, that would cover a lot of ground. Even if we
broke up by state Even if we broke up by state within the region, at least on paper, it
might make people feel more connected (Okay, here is the list for my state, wow, | could
become friends with all ten of these people, invite them for a cookout! instead of, wow,
110 people in the region, spread out all over....).”

6. | think this is a very important issue to address:

"[L wish | had the] power to just make decisions and do things! | like the title
Coordinators better than rep. Rep implies that we just show up at somemeeting and
represent the group, like "Student Government Rep." But what we really need are
leaders in the region to DO things. The word Rep. is sobland and makes me feel like |
don't really have to do anything! Has anyone else ever mentioned this?"

*** Note: This is as far as | got in giving my report, which was only alloted ten minutes. |
will post the full report to the board and rep email lists.

C. Questions
Some questions were asked that | can't answer myself. If anybody here can answer them
| will pass those answers along:
1. Is there a “history” of my region that is available? If there is, that could be
helpful for me as a reference.

2. I’m not sure how much, if anything, if | can pay other CMN members to be
guests at my regional events. Is it “whatever you think is best for your region, go
for it?” or is there a policy on this?

(Regions report, cont.)

lll. My Recommendations
Following are radical suggestions that | believe we should work toward implementing in
order to help grow our regions. | didn't get to bring these up at the board meeting, but
that's ok - none of them are ready for immediate action. | just wanted to put these "out
there" for you to mull over. I'll ask for discussion on these over the reps list soon, and
when & if they are more fully developed I'll bring them to the board for consideration.

A. Region Size

Give the people what they want - smaller regions. Every spot on the map does not need
to be part of a region. Allow regional reps to decide how big they want their regions to
be. For members who are left outside the boundaries of any region create a "global"
region. Allow those members also to declare membership in any of the other regions if
they want. (For instance someone who moved from N.Y. to Florida might like to remain a
member of the N.Y. region.)

B. Political Structure / Empowerment

¢ Weare only as strong as our regions. | say empower them.

e |really love the idea of changing "Reps" to "Coordinators." That's easy - & just
changing the name can create empowerment. Allow coordinators to create other
offices (or maybe regional boards) so they can delegate as they see fit. The ability to
install members in various regional offices might help reps get the help they need.

e¢ We should focus some energy on leadership development and training. How about a
leadership conference? Or a leadership track at the national conference? Let's provide
the reps (coordinators?) with the leadership skills they need to get more people
involved.

C. Election Reform

Right now regions are holding elections all throughout the year. Why not consolidate this
so that members can vote for regional officers and national board members via a single
mailing, once a year? Then | can spend more energy on growing the regions. Mr. Billy
supports this idea - he is the election chair. (This is my own idea, and didn't come out of
the survey.)

D. Communication Tools

1. Wiki

Another way to empower regions is to improve communication among members, among
reps, among board members and in between all these groups. A wiki would be a great
online tool for this. It would solve many and various problems I've heard people talking
about regarding how to enlist more help, how to provide access to information, etc. A
wiki is an information database created by a group. | may start a private one as an
experiment to supplement the reps email list & online rep kit. Basically it would allow
reps to contribute ideas to the kit - maybe reps would look at it. use it, and value it more
if they had a hand in creating it.

2. Email Etiquette

Email is an important tool that can allow us to accomplish more as a group in less time,
and it can bridge the gap of distance between us. However it's also easy to give the
impression via an email that you are hurt or angry. This is because there are no visual or
vocal cues to go along with the words. Folks tend to add their own tone to an email
based

(Regions report, cont.)

on their own expectations or fears. My suggestion is that we acknowledge this and other
pitfalls of email, and make it a point to learn a bit about how to keep email a positive and
useful tool.

My suggestions:

1. Remember that we are all on the same team.

2. Try always to read the words in an email at face value.

3. Give people the benefit of the doubt.

4. If you feel slighted by an email, give that person a call and work things out on the
phone.

5. Let the rest of the email group know that you worked it out.

WEB SITE/ONLINE SERVICES REPORT: BOARD MEETING 5/26/07
Submitted by Barb Tilsen

5/07 Attachment #4)

I. STATISTICS

a). CMN EMAIL LIST:_ Caroline reports that the members e-mail
group has consistently stayed between 200-206 _subscribers for a while
now.

b). REPORT FROM CARL FOOTE:

| The April 2007 CMN web statistics report will look a little different this
time. After a little prodding by Mr. Billy this past winter, | decided to
start using a (free) web statistics service provided by Google. This
service should do a much better job of filtering out unwanted traffic
from the reports, and it has also has some additional features that
could help us figure out how to make CMN's site more productive. For
example, with "real" human visitors -- as opposed to search engine
spiders, spammers, etc. -- Google's system can track the amount of
time that a visitor spends on each page, and remember a visitor from
one day to the next. Also, Google's web statistic reports are accessible
online; other CMN members can view them in a relatively friendly
format.

Visitors

For the month of April, 2007, Google saw an average of 108 individuals
visit the CMN site each day. Ninety percent of those visitors were new
to the site. (The 108 number is somewhat less than half of the 258
visitors reported under the old statistics. The reduction is due in part
to better filtering of unwanted traffic, and in part because the old
statistics double-counted repeat visits by the same individual.)

Referrals
People came to the CMN site from:

google.com: 23%
falcon.jmu.edu: 20%
childrensmusic.org: 20%
(directly): 14%

yahoo.com: 2%
freekidsmusic.com: 2%
msn.com: 1%
planetaryexploration.net: 1%
(and others)

(Online services report, cont.)

The CMN site is very well represented on the web. In April alone,
visitors clicked into the CMN site from 154 other web sites. While
visitors from the main referrers (listed above) averaged about three
pages per visit, visitors from more specialized sites tended to stay
longer. For example, the visitor from circleround.com ("Raising
Children in Goddess Traditions") looked at 12 pages on our site.
Visitors who looked through the CMN site intently often came from web
sites with an educational or peace activist focus:
syrculturalworkers.com, peoplesmusic.org, peacesongs.info,
earthjams.com, lessonsongs.com, responsiveclassroom.org...

Searching

Most visitors who came to the CMN site via a search engine used some
combination of the words "children", "music", "song", and "network".
The only other search phrase to make the top ten list in April was
"bullying songs" -- perhaps in response to the Virginia Tech shootings?
Further down the list, the word "peace" (as in "kids peace song lyrics")
frequently appears, along with searches for specific song titles and/or
lyrics.

Requested Pages
The most requested pages in April (2007) were:

Home Page: 37%
Peace Resources: 18%
Music Mania: 14%
Magic Penny: 4%

Pass It On: 3%

PIO! Article (any): 3%
Links: 2%

Events: 2%

About Us: 2%

While the percentages go up and down over time, the general pattern
of page use is pretty stable from one season to the next. These
numbers are very similar to previous seasons of statistics.

Clicking Around

Seventy-five percent of the visitors to the CMN site start with the home
page; another 6% start directly with Music Mania. Other less common

(but not trivial) entry pages include the Magic Penny page and
individual PIO! articles.
(Online services report, cont.)

Half of all visitors leave the site within ten seconds of entering it. The
other half spends an average of 30 to 60 seconds for each page
visited. When compared to the traffic on the home page, relatively few
visitors explored the site in detail. The number of exploring visitors
wasn't trivial, however, as 192 visitors viewed at least 10 pages.
Visitors who viewed moved past their first page viewed an average of
5.1 pages.

i. CMN MEMBER EMAIL LIST

a) Member survey: Greta Pedersen requested that we delay doing
the survey of membership about the scope and use of the email list
until she had a little more time to organize it. It is currently on hold.
As explained in the last Web report, over the past few years we have
had discussions about whether there should be limits placed on topics
for discussion on the list. At times we have gotten complaints about
messages being off-topic, too personal, too political, too much chatter,
inappropriate for children or workplaces, etc. We have differing
opinions about whether the list should be self-censoring/self-
correcting/self-defining or whether there should be parameters put in
place and enforced. And if we do have parameters for discussion, what
they should be. The proposed survey of all members who have email
(not just the current member email list) is to get a sense of what
people want and would like to see happen. The purpose of the survey
will be to give us some feedback to evaluate this whole subject.

b) We have changed the format of the Member Email List with our
email host to plain text to deal with the formatting conflicts that
members receiving the list in digest form have experienced.

Ill. MYSPACE REPORT from Billy Grisack

CMN MySpace outreach page launched the Beginning of May as
directed at the last board meeting

Currently we have 69 friends, many of which had never heard of CMN
before and some notable friends like Arlo Guthrie, Tom Chapin and
Ralph Covert

Over 170 visitors

(Online services report, cont.)

Monty and Lisa Harper are helping manage the friend requests, | will
be asking for some additional helpers (people who do myspace
already) to deal with comments, photos and some other stuff

| spend an average of 1-2 hours a week keeping it working and doing
marketing, it only took about 2 hours to build (gathering info was more
time consuming).

The page is a direct link to the CMN web site and acts as a MySpace
calling card to visit and join CMN

The project has been a success so far, here are some messages and
comments that we have had on the space are:

Hello there~

The way we see it...WE'RE for the kids...YOU'RE for the kids...figured
we might be friends...

Whaddya Say?
-The Jimmies

We are sooo glad to have found you!
Mitch'n'Amy Schecter

Thanks for reaching out.

I'm tryin' to get to your page tonight, but | can't seem to get it to open
for me.

I'll swing by tomorrow and check it all out. | so appreciate what y'all
are doing and would love to be a part of the network. We'll be up in
Wisconsin a few times this summer as well.

We just pulled in from a show in Kentucky and I'm exhausted. I'll try
my best to reach out to y'all tomorrow.

Take care and thanks again!

J

www.littlenashvillemusic.com

(Online services report, cont.)

Hello to everyone at the CMN -

Thanks for swinging by the MySpace site and for the friend request.
Keep

up the great work! And let me know if | can ever do anything for you.
Peace and joy,

Eric Ode

www.ericode.com

Wow! We're really excited to be a part of the CNM! Music is the
language of us all!

Stay silly,

The Kerplunks!

Thanks for the add! The Children's Music Network is a fabulous
initiative, and we're thrilled to connect on myspace!! Cheers to musical
adventures for all ages:)

B&L

IV. MARKETPLACE

The CMN Marketplace will be accessible on the public part of our web
site, and will be a place for CMN members to list any products or
services they are selling in the field of children’s music (e.g. cd’s,
books, posters, puppets, workshops, guides and curriculum, etc.). CMN
will not be selling anything directly, the listings on the Marketplace will
include links to wherever people are selling their products. We also
are setting up the relationship with CD Baby, so that any sale on their
site that originates from the CMN web site will bring us a $1/unit
donation back from CD Baby.

Vv. MAGIC PENNY

Sarah Pirtle’s Magic Penny Page is now up on the Web site. We have a
descriptive page about her and links to her Web site, an article of hers
that appeared in P/O!/, and her guest editorial in e-P/O! 2006. The
upcoming interview will be linked there also as well as an audio file of
one of her songs with lead sheet.

VI. VISION AND GOALS FOR THE CMN WEB SITE AND ONLINE
| SERVICES

| At the May 2007 BOD meeting, we would like to spend some time on
an in-depth discussion of the Web site in particular and our online
services in general. The long term vision for the CMN Web site has
been to be an online conference center/resource center. One primary
goal has been to extend the networking, sharing, enrichment and
professional
(Online services report, cont.)

development experiences and opportunities for members at our
regional and national conferences onto the worldwide web. The
member email list, the expanded member section of our web site with
the online directory, the various member tool kits, the Song Resources,
the P/O! searchable database and MIDI files in particular are examples
of this. One of our goals has also been to use the Web site as an
outreach tool, as a way to build membership and to reach the public at
large about the mission and principles of CMN. The Peace Resources
Pages, e-P/O!, the CMN Member Children’s Radio List, are examples of
this. Some parts of our web site serve both the general public and our
membership—CMN Marketplace, Magic Penny Pages, Children’s Music
Mania, Singer and Songwriter Tool Kits, P/O! Table of contents with the
archive of articles, our Links, Announcements and Events pages.

Deciding what we want to solely offer to our members, and what we
want to offer as resources and services to the general public is
something that we need to continue to address. It really impacts what
kinds of work will happen on the web site over the next year or two,
and beyond that as well. One of the long term projects envisioned for
the web site has been to develop more song resources on the Peace
Resources model for the other principals of CMN. The next principal to
be worked on is the Environment. Where should these go—public or
private parts of the site? What do we want our Web site to look like,
what do we want it to offer, how do we want it to further our mission
and our goals? How can it build membership in CMN? Should we
continue to put energy into expanding the web site, or should it stay as
is?

Here are some questions for you to think about for the May BOD
meeting. If you can’t be there, please take some time to write your
thoughts and email them to btilsen@qwest.net and | will bring them to
the meeting.

1. What do you think are the strengths of the web site as it is
organized right now?

2. What do you think are its weaknesses?

3. What would you like to see our member section include?
* Do you think we should continue to expand the resources and
services we offer our members on the Web site?
* What kinds of new resources and services would you like to
see developed for our members?

(Online services report, cont.)

4. What do you think we should be offering to the public at large?
* Would you like to see more or less services and resources
offered to the general public?

5. How do you think the Web site can bring in more members to
CMN?

6. The Peace Resources Pages are on the public part of the web
site. Because of funding we received to do them, they need to
stay accessible. As we build the song resources on the other
principles, where do you think those Resource Pages should go?

7. Would you like to see the overall organization to the web site
changed?
* Do you think we should have two separate sites—one for the
general public and one for members, or should we continue to
combine them?

8. How can we organize the people power to maintain and develop
CMN online? Do you think we should develop the Web site
manager as a paid position or should we continue to rely on
volunteer efforts? If we decide to create a paid position, where
will the funds come from?

Vil. Web site/Internet Services Team

Barb Tilsen—Web site Manager/Online Services Coordinator
Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

ohnette Downing—Children’s Music Mania

Monty Harper —CMN Marketplace (Consultant on Design), MySpace
friend requests

Lisa Harper—MySpace friend requests

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Mr. Billy—CMN MySpace


ONLINE SERVICES JOB DESCRIPTIONS

ONLINE SERVICES COORDINATOR
The responsibilities of the Online Services Coordinator is to coordinate 1) the
maintenance of what’s currently offered online, 2) the development of new projects for
CMN online, and 3) to be involved in grantwriting for CMN online when appropriate
grants are identified. Specific tasks include:
¢ Manage the CMN Web site and coordinate all online projects for CMN
* Coordinate the CMN Members Email List (policy, direction, monitor list, recruit
list moderator, consult with list moderator about issues that arise in usage of the
email list)
¢ Work with Web site team and CMN board to set goals and directions for CMN
website and online work
¢ Organize information and reports to the CMN Board on status of Web site and
other online work, needs, etc

WEB SITE MANAGER
This is the biggest part of CMN online work. As with the Online Services Coordinator,
there are three aspects to managing the Web site: Maintenance, Development and
Special Projects, Fundraising/Grantwriting.

A. WEBSITE MAINTENANCE

1. Coordinate with Caroline Presnell (National Coordinator and Website Editor) and
Carl Foote (CMN website technical specialist) to keep information on the CMN
website current. Work in team with Caroline on content, directions, and goals of
website; consult with Carl and organize information for him, ready to post. Carl
publishes all changes and new information to the website after final approval from the
website manager.

2. Organize regular monthly updates to any and all pages on the CMN website
(coordinating with Caroline), most frequently to Events Page, Announcements Page,
Links Page (Member and Other Resources), Main Page.

3. TOOL KITS
Add new links and resources to the Tool Kit Pages periodically
Verify that current links are active and go to the appropriate sites.

4. MAGIC PENNY PAGE

Develop new Magic Penny Page for each new recipient of the award including: photo,
bio, interviews/articles, website link, sample song (audio file, lead sheet, lyrics);
permission must be granted for using music on our site.

5. PASS IT ON!

Put the cover and Table of Contents of each new issue of PIO! on the Pass It On! Page.
Make sure any articles that appear online from that issue are listed in the Archives of
Online Articles from Print Editions section and anywhere else appropriate (i.e., if it’s
written by or about a Magic Penny recipient, put a link to it from that page). Add the
song titles and themes from songs appearing in each issue of PIO! to the PIO! Song
Database in the Member Section of the Web site, and add the MIDI files for each song

to the MIDI File section there too. Add each new issue of PIO! to the PIO! Back
Issues list.

6. e-PIO!

Working with Caroline and Nancy Silber (Pass Jt On! Editor), select four articles from
previous print editions that will appear in the yearly online edition, e-PJO! Arrange
permission with each author for the article to appear online. Solicit a writer for a
guest editorial about current issues or questions in children’s music. If

(job descriptions, cont.)

appropriate, post any comments received about previous editorials in the edition of e-
PIO! to which they are responding.

7. NATIONAL CONFERENCE

As it becomes available, organize information about the upcoming national conference
for the website including an announcement on the Main Page. Write an informational
page about the conference for the general public and put materials from the gathering
packet on the website (flyer, press release, transportation, workshop list, etc., most
obtained from Caroline or the conference chair). After national conference, delete the
earlier information and include a report on what happened at the gathering and
photos (from Caroline) of the gathering.

8. CHILDREN’S MUSIC MANIA
Coordinate with Johnette Downing, editor of Children’s Music Mania Page, to add new
items to this section.

9. MEMBER SECTION
Add material, explanations, etc. to items in the Member Section as needed.

10. Obtain all permissions necessary for items that appear on the website (links to
other organizations, song lyrics, audio files, articles, etc.)

11. Handle all inquiries and correspondence concerning Web site.

B. WEBSITE DEVELOPMENT AND SPECIAL PROJECTS

Website development deals with organizing new pages, new features, new projects on
the CMN Web site and online, consistent with goals and directions that have been set
by the website team and the CMN board, including cost estimates. Current new
project under development is the CMN Marketplace.

PEACE RESOURCES PAGES

This is the current special project that is ongoing on the website. Coordinating this
project involves adding new entries into the Peace Resources database, organizing
audio files, lyrics, lead sheets, website links, info on articles, books, etc. Lead sheets
are coordinated with other people working on P/O! engraving.

C. FUNDRAISING/GRANTWRITING

Writing grants and/or working with other CMN people doing grantwriting to fund new
work on the website. Past grants received have supported the new website design and
the Peace Resources Pages project.

CMN BOARD MEETING 5/26/07
NOTES TAKEN BY BARB
I. CHECK-IN AND SONG

II. OFFICE REPORT--Caroline
Trademark: we want to keep our trademarks, Caroline directed to
start process of refilling

III. MEMBERSHIP REPORT

Last time we organized calling lapsed members, we did get some
renewals. We will do this again, by end of meeting we'll assign a
point person to organize this through the BOD list.

IV. FINANCES
Statement of financial position emailed earlier.

V. FUNDRAISING

A. Spring letter

Ruth presented draft of letter and coupon, it presents a fundraising
goal of $10,000 by Sept. 30" with a kick-off of board commitments.
Discussion of how this fits into fall fundraising efforts, going outside of
membership with this letter, if we should have a goal outside of
operational costs stated in the letter.

Discussion about developing relationship with donors, seeking
corporate support, etc.

Erin Lee recommended changing wording, will write out for Ruth.

Board approved sending this letter with $10,000 goal by the
gathering, edit feedback will happen during the course of the day.

Ruth will send this mailing out.

B. Fall fundraising letter: we will decide at next meeting who will do
this

C. 2007 Silent Auction update

BOD is asked to each donate or find a donation for Silent Auction,
everyone agrees, It should be mailed to Terri's.

D, GIVE A GIG

Still 17 people who pledged in ’06 who still haven’t paid. Fran has not
been following up with Caroline, not communicating.

NOTE FROM BARB: Caroline—I’m missing recording some of the
figures you are reporting like the amounts Give-a-Gig has raised, and
I’m assuming your own notes will have that rather than asking for
repeats during the meeting

Pam will follow-up with Ellen Allard to see if we can get the Action
Core to take this on.

VI Board Operations
A. Elections Committee report
Committee is in place, steps are outlined, results by Aug. 15"

B. Sept. ’07 meeting
Frank will prepare agenda and facilitate meeting.

C. Future board meetings

Pam suggests people think about having two meetings of the year be
phone meetings. Monty, Frank and Pam are participating in this
meeting by phone and it is very difficult this time for them to hear and
follow what’s going on.

We'll discuss this at the fall BOD meeting; discussed having the fall
board meeting be longer.

We will plan on the ’07 Fall BOD meeting to be a two-day meeting
starting at 1pm on Thursday and including an afternoon and evening
session and a Friday morning and afternoon session. Board will try to
give Caroline what help and support she needs in pre-conference
work to make this work.

Monty suggested creating a “walk-up package” that doesn’t include
food to help deal with the logistical problem of head counts for food
with the facility.

We will use the BOD list to coordinate BOD meeting dates for winter
and spring ’08; and decide at the ’07 fall BOD meeting whether these
will be phone meetings or in person.

Patricia’s version of VI-C (red)

C. Future board meetings

Pam suggests people think about having two meetings of the year be
phone meetings. Monty, Frank and Pam (change Pam to Mara,
Carole, and Mr. Billy) are participating in this meeting by phone and it
is very difficult this time for them to hear and follow what’s going on.

We'll discuss this at the fall BOD meeting; discussed having the fall
board meeting be longer. Also there was a suggestion by Nancy that
we have more frequent short phone meetings that are single-issue
meetings. Most people thought this was a great idea.

TRAVEL COORDINATION FOR BOD: we will decide by end of
meeting who will coordinate this

NEW DIRECTOR ORIENTATION

We will have a coordinator and at least two other committee members
to do new board member orientation. There are 6 slots open, five are
currently held by board members. Caroline read those whose terms
are up (didn’t get this down Caroline!)

Barb will give written discussion points from last year’s new BOD
member orientation and those who were oriented last year will give
feedback about process last year. Marcie suggested that this be done
in the process of wrting up formal questions to BOD list and getting
formal feedback from everyone.

C. Secretary
Ruth was voted secretary retroactive back to Feb.

D. Exec committee-ok with 2

E. Organization/board decision making: evaluation of consensus

VII: Pass it on

-20" anniversary issue in progress
-new editor selection: editorial
committee: Johnette, Monty, Caroline
and Nancy will manage/oversee the
process; editor position will be open
to the membership; letter will go out
June 15,” application from members
must be returned by July 15"

VIII National Conferences
A. 2007
Organizers’ report-things are moving
along

1. Opening-Mara, Carole
Closing-Frank, Barbara

2. Magic Penny 2007 report-
award has been commissioned;
Phil to do MP

3. Anniversary Committee
Report-tee shirt design in
progress, Erin Lee and Marci
are going to investigate egg
shakers, program
description/outline-recognize
contributions, Mr. Billy jam

4. Annual community meeting-

5. Keynote Committee 2007-
Patricia rec’d approval to ask
Pete Seeger to be the keynote.

Patricia version VIII-A (red)
VIII National Conferences
B. 2007 Organizers’ report-things are moving along

1. Opening-Mara, Carole Closing-Frank, Barbara

2. Magic Penny 2007 report-award has been commissioned;
Phil to do MP

3. Anniversary Committee Report-tee shirt design in progress,
Erin Lee and Marci are going to investigate egg shakers,

program description/outline-recognize contributions, Mr.
Billy jam; proposal to bring up groups to be recognized,
who will then form a circle which will eventually include
everyone except maybe some inside the circle

. Annual community meeting-

. Keynote Committee 2007-Patricia rec’d approval to ask
Pete Seeger to be the keynote. Pete Seeger declines. New
nominations from the board are collected, then ranked by
the Keynote Committee. Rankings are computed and Dan
Zanes is #1.

us

B 2008 Chair Report-Illinois Sept 19-
21

B1. keynote committee 2008 report-
2007 choices #1&2 may be available-
Board gave the ok to Patricia Shih,
Keynote Committee, to call them once
the contract is signed for the sept 19-
21 dates

B2. Magic Penny 2008 Report

-Draft policy is being written by the
Committee-deadline for submission to
the Board is July 15, 2007

-Committee is working on a draft
policy/procedure for the MP ceremony

c. 2009 Report-Marie Hopper is
waiting for a “fixed date” approval
from the Board.

d. long-term conference scheduling

1. proposal for fixed date and location
withdrawn

2. proposal for conference planning of
at least 3 years in advance-approved

E. 2010 Chair recruitment

F. Scholarship policy, proposed
change - will be presented on the
BOD

IX. Regions

a.state of the regions report-
newsletters have been successfully
started; feedback from regional
reps

b. reps meeting at national
conference

c.action corps report

d. Membership declining issues

1.how do we get new members?
2.how to retain national
conference newcomers?

i. New member buddy process
(Monty & Regional Reps)

ii. BoD should make it a point
to talk to new members at
conferences

iii. Nancy to ask Sue Ribaudo to
co-lead newcomer circle

not yet in minutes 7/18

X. Internet services

A. Web site-Barb will not continue as
website coordinator after this
year-structure to be revisited on a
1 issue conference call

B. E-PIO-

C.My Space-Mr. Billy has set up the
My Space page. Further
discussion between committee
with Pam

XI. Policy for use of
professional/promotional names

a.Legal documents-Board
members legal names should
be forwarded to Caroline for
inclusion in legal documents

b. Any official listing of the
board members-first name and
surnames will be listed with
optional aka psuedonym

c.Listings in PIO-the byline may
be the author’s preferred
name. If it is not their common
name, we will put their
common name in parenthesis

d. Listings in member
activities, workshops and in all
other realms such as
workshops, introductions, and
all other capacities)-the name
they want

Volunteers needed:

a.keep track of who is calling
lapsed members-Barbara
Wright

b. write fall/end of year fund
raising letter-Patricia

c.coordinate BOD meeting travel
arrangements to Ruth’s house
(if applicable)-Marci

d. 3new BOD member
orientation committee
members (inc chair)

e.contact the Allards to
determine the status of the
action core and coordinate
roommates for conference-
Carole

f. Steven Zelin to run and m.c.
the round robin; Kate Munger
to write the list at the
conference-SZ to talk to
Caroline, Ruth for support

The Children’s Music Network
Statement of Financial Position
April 2007

ASSETS

Current Assets

Checking/Savings

Wells Fargo Checking 21,724.27
Wells Fargo Money Market 14,379.75
Total Checking/Savings 36,104.02

Other Current Assets
Stock Account - Wachovia 25,971.64
Transfer Account 500.00

Total Other Current Assets 26,471.64
Total Current Assets 62,575.66

TOTAL ASSETS 62,575.66
LIABILITIES & EQUITY

Equity

Net Worth - Retained Earnings 68,139.56
Opening Bal Equity 284.80

Net Income -5,848.70

Total Equity 62,575.66

TOTAL LIABILITIES & EQUITY 62,575.66

5/07 BOARD MEETING TASKS (To Do) LIST, Part 1

1. Barbara Wright will keep track of who is going to
call which lapsed members.

2. Patrica S will write fall fundraising letter.
3. Marci A will coordinate travel from airport to
Ruth's house for board meeting on thursday before

conference.

4.Carol P will email Action Core to coordinate
roommates for conference.

5.Pam D will post on BOD list re each member donating
an item for Silent Auction - mail to Terri's house -

22 Midline Rd Ballston Lake NY, 12019

6. Terri will call Mara about opening ceremony (done)

7. Terri will send article to Barb W for Westchester
newsletter by August 15th

8. Terri will ask Ingrid to be on the Scholarship
Committee

9. Terri - Find someone to do printing and
registration work for conference

10. Terri - Email Marie Hopper about Sales table job
(done)

11. MP Committee - Ask Phil Hoose to MC Magic Penny

12. Pam will set up conference call with Barb T, Mr
Billy, re MYSPACE

13. Barb T will post 8 questions on BOD list again

14. Nancy S will ask Sue Ribaudo to co-lead Newcomers
Circle

5/07 BOARD MEETING TO DO, part 2

Not assigned—

Introduce the 07-08 Give A Gig round at the conference
Plan and coordinate the new director orientation
Plan the annual community meeting

Barb—

Give written discussion points from last year’s new director
orientation to last year’s incoming class for feedback about the
process

Send the question list about the future of the Web site to the board
again asking for responses

Hold a futuring discussion with the whole Web team aimed at
producing a proposal

Barbara—

Keep track of who is going to call which lapsed members

(with Frank) Consult with the '07 conference committee on the
closing program.

Resend the Magic Penny revised policy draft to the M.P. Committee
by July 15 for finalizing, and then to the board for action

Carole—

(with Mara?) Organize the '07 conference opening program,
consulting with the Conference Committee and the Anniversary
Committee

Try to have a flyer for the 2008 National Conference ready to insert
in attendee packets at the 2007 Conference

Ask Ellen Allard to solicit the Action Core for someone to coordinate
roommate matches for the conference

If Fran F. doesn't want to do coordinate next year’s GAG, ask Ellen
E. to solicit someone from the Action Core

Caroline—

Begin the trademarks renewal
Notify reps and Monty about new members as they come in
Send the conference sponsor information sheet to the board

Frank—

(with Pam) Poll board and set 2008 board meeting dates

(with Barbara W.) Consult with the ‘07 Conference Committee &
Anniversary Committee on the closing program

Ask Phil to emcee the Magic Penny tribute

Coordinate the agenda for the fall board meeting & facilitate the
meeting

Mara—

¢ ? (with Carole) Organize the '07 conference opening program,
consulting with the Conference Committee and the Anniversary
Committee

Marci—
* Coordinate travel logistics for the fall board meeting

Cont.
5/07 To Do, cont.

Monty—
e With reps, develop a region buddy system for new members

Mr. Billy—

¢ Talk with Barb and Caroline about next steps for the MySpace site

e Write up for the board an outline of the parts of the MySpace site
and how CMN’s would work

Nancy—
* Co-lead the conference newcomers circle
e Ask Sue Ribaudo to co-lead the newcomers circle with her

Pam—

« Send a message to the board asking for silent auction items
* Contact Fran Friedman about the Give A Gig

e (with Frank) Poll board and set 2008 board meeting dates
¢ Do buddies orientation at newcomers circle

Patricia—
e Write fall fundraising letter
¢ Bethe point person to facilitate board discussion about fund raising

Ruth—

e Write and mail the spring fund raising letter.

¢ Consult with Mara and Carole on the '07 conference opening
program as needed

Terri—

e Ask Mara if she can organize teacher credits through Syracuse

e Send article to Barb W. for Westchester newsletter by August 15th
e Ask Mara to work with Carole on the conference opening

MEETING AGENDA of the BOARD OF DIRECTORS OF THE CHILDREN's MUSIC
NETWORK

May 17, 2009 Spring Meeting via Conference Call

Numbers in brackets indicate estimated time allotment

Il. BOARD OPERATIONS (20)

F Executive Committee (5) (Frank)
H CMN Intern (15) (Liz)

VI. FUND RAISING (70)
A Fund Raising Committee report (15)
B Spring Fund Raising Letter Report (10)
b1 When?
b2 Who will write it?
b3 Who will prepare and mail it?
b 4 Who thanks?
C Give A Gig (15)
cl 2008 report (Caroline) (5)
c2 2009, promoting at Conference (10)
C3 Coordinator (5)
D Logo Merchandise (Caroline) (10)
Vil. NATIONAL CONFERENCES (30)

a3 Evaluation of the new round robin process (15)

C 2011 (5)
cl Appoint board liaison
D 2012 (5)
dl Appoint board liaison
E 2013 and beyond (10)
Vill. ONLINE SERVICES REPORT (Liz) (30)
IX. PIO! (30) (Sue)

XI. NEW BUSINESS

SEEK,

Conference Dial-in Number:

(308) 344-6400
Host Access Code: 323710 *
Participant Access Code: 323710 *

MAGIC PENNY Committee REPORT
By Frank M. Hernandez Committee Chair
May 16, 2009

1. At our last board meeting, Pam was asked by the board to
pole the Magic Penny Committee regarding the idea of an iconic
Magic Penny Award
Below is that report.

The Magic Penny Committee was in unanimous consensus that the
Magic Penny Award should continue to be personalized and not
iconic.

2. The award has been commissioned and it will be created by
the same Tucson ceramic artist. She's brainstorming and doing
research on Tom.

3. Sally will orchestrate the tribute portion of the program.
She may wish to MC it, but that's up in the air for now.

4. Of the 90 minutes set aside for the Magic Penny Program,
tom will have the last 30 minutes to sing songs and interact with
us.

(We will get a play list from him ahead of time so that those
sing in the tribute will not duplicate songs.)

5. Jenny conducted the interview with Tom. She has handed it
in to Caroline. She's also written up Magic Penny information
about Tom for the website.

6. Jenny will contact Tom next week to tie up loose ends.

7. The Committee is already looking to bring to the board next
year's nominee.

MEETING AGENDA of the BOARD OF DIRECTORS OF THE CHILDREN'S MUSIC
NETWORK
May 16-17, 2009 Spring Meeting via Conference Call
Numbers in brackets indicate estimated time allotment

I. CALL TO ORDER (15)
A Roll Call
B Conference Call / Meeting logistics
b1 Note taker(s)
b2 Task list compiler
b3 Timekeeper
b4 Skype queueing monitor (Pam)

II. BOARD OPERATIONS (75)

A Election Committee Report (Joanie) (5)

B Name Board Liaison for PIO! (15)

C Adopt Job Description for Board Conference Liaison
D Name Regions Coordinator (10)

E Action Core (5)

F Executive Committee (5) (Frank)

G Honorary Board (Liz) (15)

H CMN Intern (15) Liz

III. CENTRAL OFFICE REPORT (15) (Caroline)

IV. MEMBERSHIP (40)

A Membership Count (Caroline) (5)

B Membership Committee report (15)

C Lapsed Member Contacts (10)

D State of the Regions Report (10) (Caroline)

V. FINANCES (10)
A Finance Report (10) (Caroline)

VI. FUND RAISING (50)
A Fund Raising Committee report (15)
B Spring Fund Raising Letter Report (10)
bi When?
b2 Who will write it?
b3 Who will prepare and mail it?
b 4 Who thanks?
C Give A Gig (15)
c1 2008 report (Caroline)
c2 2009, promoting at Conference
D Logo Merchandise (Caroline) (10)

VII. NATIONAL CONFERENCES (110)
A 2009
al Chair's report (Marie) (15)
a2 Name newcomers circle facilitator (5)
a3 Evaluation of the new round robin process (15)

a 4 Magic Penny Committee report (10) (Frank)
a5 Keynote Committee report (10) (Patricia)
a6 Opening (10)
a7 Closing (10)
B 2010 (10)
b1 Chair's report (Liz Hannan via Pam)
b2 Magic Penny (5) (Frank)

C 2011 (5)
cl Appoint board liaison

D 2012 (5)
di Appoint board liaison

E 2013 and beyond (10)
VIII. ONLINE SERVICES REPORT (Liz) (30)
IX. PIO! (30) (Sue)

X. BERKLEE COLLEGE OF MUSIC DISCOUNT OFFER to CMN Members (10)
(Caroline)

XI. NEW BUSINESS

sem NOTES: eK

Spring meeting dates / time:

May 16th 10:00 am -- 12:30 am (lunch break) 1pm -- 5pm EDT
May 17th 10:00 am -- 12:30 am (lunch break) 1pm -- 3pm EDT
Conference Dial-in Number: (308) 344-6400

Host Access Code: 323710 /

Participant Access Code: 323710 *

2009 CMN National Conference
UPDATE - May 2009

¢ Registration: Currently underway. Many thanks to Liz Buchanan,
Carl Foote and Jack McSwain for making the on-line registration and
payment option available! We have 7 folks registered thus far.

¢ Marketing: Fliers and brochures were distributed at the recent
LEAF weekend. Email invitations have gone out to the LEAF list of
contacts and we are beginning to get questions from those folks in the
Black Mountain/Asheville area. Underway is a blast going out to all
the schools in NC, SC, VA and TN. Still to be worked on - contacts
with various organizations such as AOSA, Kodaly Association,
ECMMA, etc.... Help is needed in this area and thus far no one is
stepping forward to help with marketing.

¢ Workshops: Many thanks to David and Jenny Heitler-Klevans and
Erin Lee Kelly, workshop committee. Attached is the workshop grid
thus far. It is still a work in progress.

¢« Sound: Rick Hubbard has generously offered to bring his equipment
to supplement what is available at Blue Ridge Assembly.
Unfortunately, he will need to leave late Saturday night. He and I are
working with Blue Ridge to solidify what we might need and finding
options for Sunday.

¢ Schedule: Attached

¢ Opening Proposal: I would like to respectfully suggest that we do
something different for this year’s opening. There is a local school
with a traveling marimba band of students. They performed at the
AOSA Conference in November and were very well received. I would
like to suggest that our opening include a 30 to 45 minute concert by
these students. They are a joy to watch! I’ve attached information
about the group. In addition, they have a tie to Billy Jonas and would
be performing a piece he arranged specifically for them. Added
bonus: there is no charge for them to perform and their director has
offered to do a workshop on marimba playing and more. So the
opening format might look like this:

- 3 or 4 community-building songs (suggest A Patchwork Quilt by Two
of a Kind)

- Welcome comments and announcements

- EMBE Marimba Band performance

- final group song

Submitted by Marie Hopper

MEETING AGENDA of the BOARD OF DIRECTORS OF THE CHILDREN's MUSIC
NETWORK

May 17, 2009 Spring Meeting via Conference Call

Numbers in brackets indicate estimated time allotment

Il. BOARD OPERATIONS (20)

F Executive Committee (5) (Frank)
H CMN Intern (15) (Liz)

VI. FUND RAISING (70)
A Fund Raising Committee report (15)
B Spring Fund Raising Letter Report (10)
b1 When?
b2 Who will write it?
b3 Who will prepare and mail it?
b 4 Who thanks?
C Give A Gig (15)
cl 2008 report (Caroline) (5)
c2 2009, promoting at Conference (10)
C3 Coordinator (5)
D Logo Merchandise (Caroline) (10)
Vil. NATIONAL CONFERENCES (30)

a3 Evaluation of the new round robin process (15)

C 2011 (5)
cl Appoint board liaison
D 2012 (5)
dl Appoint board liaison
E 2013 and beyond (10)
Vill. ONLINE SERVICES REPORT (Liz) (30)
IX. PIO! (30) (Sue)

XI. NEW BUSINESS

SEEK,

THE CHILDREN’S MUSIC NETWORK
Board of Directors Meeting Spring 2009

Section 1: Decisions by E-mail Since the January 2009 Board
Meeting

2009 Conference Financial Risk Assessment
Because of the current economic downturn, there was concern about whether
attendance would be sufficient to break even. The board conducted a straw poll on
members’ intention via an all-member mailing by e-mail or paper. Based on the results,
the board decided to go ahead with plans knowing that the facility contract could be
cancelled in July without substantial penalty. The consensus was announced by Pam
Donkin by e-mail March 8, 2009.

Extend Terms of Some Directors
Since the class of director terms expiring this year is large, several people offered to
extend their terms by a year, to the fall 2010 board meeting. These were: Carole
Peterson, Marci Appelbaum, Frank Hernandez, and Patricia Shih. Joanie Calem, chair
of the board Election Committee, sent e-mails to the board on April 15 and 17, 2009,
asking them to formalize their approval. The responses indicated a consensus.

Authorizations for a PayPal Account
Caroline Presnell e-mailed the proposal below to the board on April 22, 2009. Board
members’ responses indicated a consensus.

Authorization for a Paypal Account

The CMN National Coordinator, Caroline Presnell, is authorized to set up a PayPal
account under the CMN name and address to be used in conjunction with the CMN
Web site. She will have primary access to the account and all of its features. Board
member Pamela Donkin is also authorized to access all features of the account. The
account will handle only CMN funds. Incoming funds will be transferred to the CMN
checking account. At no time may any funds in or related to the account be combined
with or diverted to an individual’s personal account of any kind.

Christine Imhoff, the CMN bookkeeper, is authorized for password access to account
balance information and the downloadable transaction history. She will include
account information in her regular periodic reports.

During the period of registration-related activity for the CMN national conference
(approximately March through November), the conference chair is authorized for
password access to the following features: downloadable transaction history, cancel
payments or initiate PayPal refunds for online payments made by individuals, and
request PayPal-generated e-mail invoices sent to individuals as part of conference
registration.

Executive Committee Change
Since Monty Harper was taking a break from E.C. work, the other members—Frank
Hernandez and Pam Donkin—requested that Joanie Calem move from shadowing to
active status on the committee to assist with the work load. This was approved by the
board to take effect as of February 15, 2009.

Recorded by Caroline Presnell

Section 2: May 16-17, 2009, Session

via Conference Call

I. CALL TO ORDER

A. Roll Call

Saturday - Directors Frank Hernandez, Pam Donkin, Liz Buchanan, Carole Peterson,
Terri Roben, Joanie Calem, Wiley Rankin, Monty Harper, Billy Grisack, Steven Zelin,
with Purly Gates coming in after lunch; National Coordinator Caroline Presnell

Sunday - National Coordinator Caroline P; directors Joanie C, Frank H, Pam D, Liz B,
Terri R, Carole P, Wiley R, with Steven Z, Purly G, and Carole P coming in after an hour
or so. Pass It On! Editor Sue Schnitzer participated for about half an hour for the PIO!
disussion.

B. Conference Call / Meeting logistics
b1 Note taker(s) - Terri R
b2 Task list compiler - Joanie C
b3 Timekeeper - Carole P
b4 Skype queueing monitor (Pam) - not used

II. BOARD OPERATIONS

A. Election Committee Report

Joanie - She has received 60 votes. Only 4 were not for all 3 candidates. A proposal
was passed by board to change election bylaw to “In order for a candidate to be
elected to the board of CMN the candidate must receive a vote of more than 50% of the
ballots cast,” with the exact wording to be developed after the meeting for final
approval. Joanie will notify the incoming directors about arrangements for the fall
board meeting.

B. Name Board Liaison for PIO! - tabled

C. Adopt Job Description for Board Conference Liaison

A draft submitted by the Executive Committee was tabled. Instead, the Executive
Committee will arrange a telephone conference discussion of it that will include
Caroline and the 2009 Conference Chair, Marie Hopper.

D. Name Regions Coordinator

Monty has to resign - Pam will be interim coordinator until someone at the National
Conference volunteers, hopefully a new board member - (Pam later retracted this and
asked Monty to run meeting at the National Conference. He agreed.)

E Action Core

Billy stepped down as coordinator, no one picked it up - Billy can write a description for
the role of coordinator and send it out to the AC list - done, see his description

[Note: After the meeting, Joanie agreed to act as the AC coordinator until she can find
a volunteer from the list to do it.]

F Executive Committee

Frank said that since Monty Harper resigned from the committee and Pam Donkin will
be going off the board in October, we need another person added to the E.C. Liz is
considering shadowing but undecided as of now.

G Honorary Board

Liz- Probably senior members and not necessarily members invited to be on advisory
board (name of board to be changed to advisory board) and asked to do one or two
things a year. Action core is a way for new people to get involved as opposed to this
board. Liz B will take responsibility for this. Carole P suggests we limit it to 5 people to
signify it is an honorary position. Board is in consensus. Board should submit names to
Liz and explain reason for submission in case she doesn’t know the person. It should be
a collaborative board effort to put this together.

H. CMN Intern

Request from Liz B for CMN internship by student from Lesley University - stipend
might be paid out of profit made at regional gatherings - board approves. Carole P
thinks it would be great for other regions to do something similar if possible.

Ill. CENTRAL OFFICE REPORT

Caroline - Chris the bookkeeper is inexpensive, generous and patient but sometimes
has family crises that get in the way of her completing the work. Caroline thinks we
should keep her. Perhaps we can get someone on Action Com to help Caroline with
archival records work in office. Frank H will talk with her about her task list and Liz B
and Joanie C also offered to help her figure out how to divide up that list to make it
easier to distribute work among board members . Liz B will speak with Caroline
website work. Caroline’s reports are neat and organized and do not reflect how many
hours they take. We all applaud her and know she is irreplaceable. We will all have to
take on some of her work when she leaves, even with a new office administrator.

IV. MEMBERSHIP

A. Membership Count

Caroline - Lost 19 members since January. She doesn’t know if it is from dues increase,
people feeling awkward asking for assistance or other things. Caroline will draft a
letter to lapsed members to see if we can reclaim them or get their feedback at least.
(Done)

B Membership Committee report

Purly wants to post online group about how we can increase membership and find
places to post flyers for National conference. Use newsletter to do this? Should we
put ads in magazines like Sing Out about conference? Wiley and Pat S gave out 300
flyers and had 100 people at their workshop at NYEAC. Frank can approve up to $500
for advertising w/o board approval.

C Lapsed Member Contacts
This was tabled.

D. State of the Regions Report

Caroline - Letter to reps about how they feel about elections yielded little in the way of
feedback. Monty will write up a proposal for regions to decide themselves how they
want to choose their leadership, i.e. elections or an alternative way. There are only 7
members in Canada. 3/7 are meeting via email. Monty questions why we spend so
much effort on inactive regions when we could be spending it on the active regions.
Canadians can become part of the Pacific Northwest region, like they have done in past.
People can choose to be in another region if they want to be. Two proposals from

Monty - get rid of some regions - get rid of regional elections.
Caroline will consult with Monty on these.

V. FINANCES

A. Finance Report

Everyone is very concerned about the status of finances. Decided to have a follow-up
conference call to address the crisis.

VI. FUND RAISING

A. Fund Raising Committee report

Patricia Shih sent e-mail suggesting that everyone on the board should be on the
fundraising committee.

B. Spring Fund Raising Letter Report
bi. When -The draft already written by Liz B. will be held for use in the fall. Liz
will help write an emergency appeal to go out now, draft to be done by May 25.
b2. Who will write it - Wiley or Liz
b3. Who will prepare and mail it? Frank was preparing the mailing for spring
letter
b4. Who thanks? - Terri R will do thanks notes

C. Give A Gig
c1. 2008 report - Caroline reported for the coordinator, Tina Stone, that she has
received $635 payments so far and has $595 in outstanding pledges. She will
send out payment reminders soon.
c2. 2009, promoting at Conference - Carole P. proposed that the GAG model be
set aside for now in favor of a new fund raising project called Keys To Success.
Its visible representation will be a scroll-like piano keyboard. Members or others
will be asked to “buy” a key, for any amount, on which their names will be
written, or the name of someone they want to honor. The goal will be to have all
88 keys sold. Carole and Patricia Shih will provide the materials. Terri will ask
Tina Stone to coordinate it and will send her a thank you note for coordinating the
last Give A Gig round.

D Logo Merchandise (10)

Caroline - could be a non-board member to take this on. Billy will set up an account or
registration with spreadshirts.com to hold our logo design for future orders so we don’t
have to have an inventory and they can make anything with our logo on it. He will
shoot for having this completed by the end of July.

VII. NATIONAL CONFERENCES (110)

A 2009
al Chair's report (15)
Marie - online registration is going very well - received 6 online and 2 in mail -
200 flyers and brochures to LEAF weekend - mailed everything out to list that
LEAF gave us - school lists are coming
Several people have volunteered to help with weekend - 28 proposals for
workshops so far - we can have 4 rooms with 4 workshops, total 16 workshops for
weekend - Rick _will bring sound system, knows Billy
Marie proposes we use the Embay Marimba band as part of opening - they will
perform for free and be able to sell their cds - board is in consensus

Memory/song circle should be during one of the free times as an interest group
event - send out an email note to membership - should be on schedule as well as
jam session and become an annual tradition when members pass away.

Marie will send out conference reminder postcards re early registration and she
will donate printing and paper to send out registration packets to members -
should only cost us $175 or so. Note - Marie will be out of town from May 22 -
June 8

a2 Name newcomers circle facilitator (5)

Bonnie Lockhart will be asked by Terri (She has since accepted)

a3 Evaluation of the new round robin process (15)

We will discuss this on bod list (In process now)

a 4 Magic Penny Committee report (10)

Frank - comm is Frank, Sally, Pam and Joanie shadowing - Interview with Tom
Chapin will be in next PIO! issue Tom C will have 30 minutes to perform and
talk. There will be a 45 minute presentation to him by others.

a5 Keynote Committee report (10)

Patricia - not present for report - Carole P proposes that MP and KN folks should
be able to sell their product during the whole day of the presentation instead of
only an hour after their program and be provided a sales table. She will work on
the wording and we will get consensus on the board e-mail list after this meeting.

Insert

[principle approved at 5/09 meeting; language reconciled later by e-mail 5/09 &
9/09]

Change of policy approved by consensus via e-mail:

No individual may sell products at their workshop or presentation. No one may
have an individual sales table, except that for a keynoter, Magic Penny honoree,
or other special presenter so designated by the Board of Directors, the conference
chair will provide a separate sales table or equivalent space at no charge for the
day of the person’s presentation.

a6 Opening (10)

Pam D, Wiley R and Janet S, and Marie will work on this
a7 Closing (10)
Carole P will be point person, Anna S
David H-K will be involved with MP

B. 2010 (10)
b1. Chair's report
Liz Hannan via Pam - Liz Hannan has agreed to be the chair for the 2010
confernce in CA. She and Pam are looking at the Sheraton Hotel, near the
airport, and a Catholic retreat center that is farther away.
b2. Magic Penny (5)
Frank presented the committee’s recommendation for the 2010 award. No
concensus was reached. He will circulate information about the nominee to the
board for further discussion by e-mail.

C. 2011 (5) - NE
c1. Appoint board liaison -
Liz B - would be liason but would like to find someone else to co-chair with
Sammie H who is still on board but hasn’t begun making any plans.

D. 2012 (5) - Midwest
di. Appoint board liaison

E. 2013 and beyond (10) - TBA

VIII. ONLINE SERVICES REPORT (30)

Liz - webteam is working smoothly - success with online registration - environmental
resources page is moving slowly - need help from the board marketing our conference
online, contacting other organizations - Pam has put it on MT list - she will contact NC
MT directors and other surrounding states as she has list. Carole can work on ECMMA
though they already have info NEA? Other online newspapers? Team is looking at the
cd of interviews Purly did at the last conference. Board approves Purly putting some on
YouTube after soliciting permission from those interviewed. Jan has created a page for
the website with quotations from some of the interviews. Joanie will help Purly get
permission from people interviewed. Billy offered to be consultant for web work and
high-tech marketing. Erin Lee mentioned Google alert, a tool that would be good for
CMN to use for tracking how many and where people find us. An action core person
could be our computer geek - doesn’t have to be a board member. Billy says videos
should be put on lots of members sites and that way there would be a lot more exposure
to CMN. Liz would like to discuss this with him so she can work with Jack on it.
Caroline P wants permission slips to put on file and done right. Pam could send
permission slip template to Purly and Billy.

Liz proposed a Faces and Voices feature on the website, highlighting 2-3 different
members each month. It would cover all segments of CMN population - teachers,
parents, librarians, performers, children, etc. Individuals would have to volunteer and
write their own blurbs. Erin Lee suggests that perhaps we could include success
stories in this part of the website. Or she could start a new thread on the email list
about success stories and Jack could choose some to put on the website. Liz will write a
proposal to send to the exec comm. Pam will email a MT teacher’s name to Liz who
she thinks might be perfect for this.

IX. PIO! (30)

Sue - Sue sent in resignation letter, but is reconsidering now that the idea of making
PIO! digital (to save money) is being considered. She only has one article for fall issue
from Pat S and Katherine Dines may write one. There is still no one for New Sounds
editor to replace Paul Strausman. There is one cd review done. Tom Hunter interview
was to be in the fall issue. Sue says she doesn’t need to be paid for the work done on
the fall issue. She will be consulted via teleconference by exec committee after they
make decision.

X. BERKLEE COLLEGE OF MUSIC DISCOUNT OFFER to CMN Members
Caroline - Board approves

XI. NEW BUSINESS

VI-E. Conference Thursday night concert - Wiley will consult with 2009 Conference
Chair Marie Hopper about viability of having a fundraising concert for community
before conference. Non-board members would chair it, and perform, preferably past
board members. This would give membership a chance to do something without board
involved. Board is in consensus that it will be in meeting and unable to attend.

Perhaps Friday morning chorus will be able to be in concert. Board is in consensus to
empower fundraising committee to proceed with planning concert. Wiley sent sumary
of fundraising report to all - Pat S will be head of concert fundraising comm - BOD
subcomm will have oversight - agreed by BOD. Erin Lee and Liz are also on that
committee- will see if there is an Action core member from that region who could help.
As part of the discussion, the board agreed that they will meet 5:00-9:00 on that
Thursday evening.

F. Good news re Anna Stange - she responded from South Africa where she is currently
that she still intends to make the fundraising walk to conference. Has tentative hiking
schedule in place. She will begin in June. She has some plans for publicity. Board
approved publicizing in next newsletter. Jack is very interested in helping publicize
walk. Everyone on board should volunteer on one of fundraising subcommittees. Letter
to membership should have this appeal to membership in it too.

G. PIO! Costs around $1000/yr to store - we need to find a cheaper alternative - Joanie
will plan to help Caroline dig out a full set and get them put in a PDF file. Purly will
contact Smithsonian Institute to see if they would be interested in a set. Maybe we
could sell digitized sets to members or others. Members could pay postage to order
free magazines to give out at gigs, instead of recycling them. Frank will set up a
committee to deal with it. Pam, Liz, Caroline, Joanie, Marci? will be on PIO! analysis
committee. Steve Z doesn’t think a PIO! Hard copy makes sense financially - thinks
there should be a financial committee to be able to report to exec comm - he will be on
it - board is in consensus. He and Caroline will have a discussion this week.

Steve thinks we should cash in stock if we are in dire straits - goal of CMN is not about
holding stock.

H. Moment of silence for Lisa Atkinson.
Board will meet on a weeknight via teleconference two weeks before the national
conference to cut down on meeting time at conference.

Minutes prepared by Terri Roben, Secretary, with minor editing and formatting by
Caroline Presnell, National Coordinator

MARCH 2009 FINANCIAL REPORT
for Board Meeting 5/09

INCOME AND EXPENSES J anuary to March, Comparison

INCOME

05 Fundraising

06 Fundraising

07 Fundraising

08 Fundraising

09 Fundraising

Dividends

Donation Income

Interest

Logo Merchandise Sales

Membership Income

Miscellaneous Income

National Conference Income
Nat Conf 08
Nat Conf 09

PIO! Sales

Region Activities

Unrealized Gains/Losses

TOTAL INCOME

EXPENSE

Bank Service Charges

Board Expenses

Bookkeeping Services - Chris

Fundraising Expenses

Grants - Prof Serv -CP

Graphic Design

Insurance

Logo Merchandise

Magic Penny

Misc. Expense

National Conference 06

National Conference 07

National Conference 08

National Conference 09

National Conference 10

Office Facility

Office Supplies

Online Services—
Directory Online
E-Mail Groups
e-PIO!
Servers
Website

Outreach/Marketing

PIO! Expenses—
Editor

Prod & Distribution

Postage

Printing/C opying
Professional Services - CP
Region Activities Expense

Jan-Mar09 Jan-Mar08 = J an-Mar07
0.00 0.00 300.00
0.00 0.00 2,295.00
0.00 3,059.00 0.00

1,620.00 0.00 0.00
100.00 0.00 0.00
43.21 125.96 90.50
1,260.00 987.75 2,187.75
3.08 13.18 148.37
0.00 0.00 0.00
5,085.00 4,565.00 3,830.00
21.00 0.00 49.99
67.00 0.00 0.00
0.00 0.00 0.00
0.00 6.00 12.00
150.00 0.00 90.00
-321.57 -1,630.35 -915.50
8,027.72 7,126.54 8,088.11
Jan-Mar09_ Jan-Mar08 =] an-Mar07
123.27 115.74 139.06
986.40 1,233.00 991.80
385.75 401.25 393.75
325.32 243.88 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 3.60
30.60 0.00 9.00
0.00 0.00 0.00
0.00 0.00 46.90
0.00 0.00 491.40
0.00 287.89 16.20
507.60 27.00 1.80
30.60 1.80 0.00
600.00 600.00 400.00
204.60 223.38 76.16
165.60 163.80 30.60
999.00 113.40 72.00
0.00 0.00 0.00
260.45 145.50 246.00
1,641.60 680.40 390.60
41.90 7.20 0.00
0.00 0.00 0.00
2,301.80 1,236.27 3,473.40
203.52 219.12 374.11
0.00 0.00 0.00
3,679.20 4,051.80 5,099.40
570.35 136.99 0.00

Storage 282.00

Telephone 257.80
TOTAL EXPENSE 13,597.36
NET INCOME -5,569.64

264.00 163.00
295.50 391.01
10,447.92 12,809.79
3,321.38 -4,721.68

STATEMENT OF FINANCIAL POSITION March 31, 2009

ASSETS
Current Assets
Checking/Savings
Wells Fargo
Checking 8,310.35
Wells Fargo Money
Market 14,459.47
Total Checking/Savings 22,769.82
Other Current Assets
Stock Account -
Wachovia 16,430.36
Petty Cash 500.00
Undeposited Funds 65.00
Total Other Current
Assets 16,995.36_
Total Current Assets _39,765.18 |
TOTAL ASSETS _39,765.18_
LIABILITIES & EQUITY
Equity
Net Worth - Retained
Earnings 45,050.02
Opening Bal Equity 284.80
Net Income -5,569.64
Total Equity 39,765.18
TOTAL LIABILITIES & EQUITY 39,765.18

THE CHILDREN’S MUSIC NETWORK DESIGNATED FUNDS

March 31, 2009
FUNDS
Children's Music Day (in NYM balance)
National Gathering Scholarship Fund
Growth Fund
Membership Scholarship Fund
Gift Membership Fund
Development Fund
TOTAL FUNDS

REGION BALANCES

1,024.52
1,819.19
6,250.00
2,738.70
565.00
2,650.00

15,047.41

Canada
Mid-Atlantic
Midwest

New England
Northern California
NY Metro
Southeast
Southern California
Pacific Northwest
Great Lakes

Total Regions

* Duplicated Funds (NYM)
PREPAID MEMBERSHIP

GRAND TOTAL DESIGNATED FUNDS

500.00
500.00
1,000.00
487.47
1,000.00
2,024.52
500.00
1,000.00
500.00
500.00
8,011.99

(1,024.52)

195.00

22,229.88

STATEMENT OF FINANCIAL POSITION March 31, 2009

ASSETS
Current Assets
Wells Fargo Checking 8,310.35
Wells Fargo Money Market 14,458.47
Total Checking/Savings 22,769.82
Other Current Assets
Stock Account - Wachovia 16,430.36
Petty Cash 500.00
Undeposited funds 65.00
Total Other Current Assets 16,995.36
Total Current Assets 39,765.18
TOTAL ASSETS 39,765.16
LIABILITIES & EQUITY
Equity
Net Worth - Retained Earnings 45,050.02
Opening Bal Equity 284.80
Net Income -5,569.64
Total Equity 39,765.18

TOTAL LIABILITIES & EQUITY 39,765.18

Addition to the 5/09 2009 Finance Report

STOCK ACCOUNT

The Automatic Data Processing and Broadridge stocks have declined by a few cents per share since
December 31. Although at the end of the year Washington Mutual was down to 2 cents a share,
Barbara decided to leave it in place for now on the assumption that we had virtually nothing to lose:
either the value would go up and make our loss smaller or it would go low enough to self-terminate in
the course of things. Since December, it and the MGIC stock have both gained a few cents per
share, probably because of the government bailout funds. The account's

MARCH 2009 FINANCIAL REPORT
for Board Meeting 5/09

INCOME AND EXPENSES J anuary to March, Comparison

INCOME

05 Fundraising

06 Fundraising

07 Fundraising

08 Fundraising

09 Fundraising

Dividends

Donation Income

Interest

Logo Merchandise Sales

Membership Income

Miscellaneous Income

National Conference Income
Nat Conf 08
Nat Conf 09

PIO! Sales

Region Activities

Unrealized Gains/Losses

TOTAL INCOME

EXPENSE

Bank Service Charges

Board Expenses

Bookkeeping Services - Chris

Fundraising Expenses

Grants - Prof Serv -CP

Graphic Design

Insurance

Logo Merchandise

Magic Penny

Misc. Expense

National Conference 06

National Conference 07

National Conference 08

National Conference 09

National Conference 10

Office Facility

Office Supplies

Online Services—
Directory Online
E-Mail Groups
e-PIO!
Servers
Website

Outreach/Marketing

PIO! Expenses—
Editor

Prod & Distribution

Postage

Printing/C opying
Professional Services - CP
Region Activities Expense

Jan-Mar09 Jan-Mar08 = J an-Mar07
0.00 0.00 300.00
0.00 0.00 2,295.00
0.00 3,059.00 0.00

1,620.00 0.00 0.00
100.00 0.00 0.00
43.21 125.96 90.50
1,260.00 987.75 2,187.75
3.08 13.18 148.37
0.00 0.00 0.00
5,085.00 4,565.00 3,830.00
21.00 0.00 49.99
67.00 0.00 0.00
0.00 0.00 0.00
0.00 6.00 12.00
150.00 0.00 90.00
-321.57 -1,630.35 -915.50
8,027.72 7,126.54 8,088.11
Jan-Mar09_ Jan-Mar08 =] an-Mar07
123.27 115.74 139.06
986.40 1,233.00 991.80
385.75 401.25 393.75
325.32 243.88 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 3.60
30.60 0.00 9.00
0.00 0.00 0.00
0.00 0.00 46.90
0.00 0.00 491.40
0.00 287.89 16.20
507.60 27.00 1.80
30.60 1.80 0.00
600.00 600.00 400.00
204.60 223.38 76.16
165.60 163.80 30.60
999.00 113.40 72.00
0.00 0.00 0.00
260.45 145.50 246.00
1,641.60 680.40 390.60
41.90 7.20 0.00
0.00 0.00 0.00
2,301.80 1,236.27 3,473.40
203.52 219.12 374.11
0.00 0.00 0.00
3,679.20 4,051.80 5,099.40
570.35 136.99 0.00

Storage 282.00

Telephone 257.80
TOTAL EXPENSE 13,597.36
NET INCOME -5,569.64

264.00 163.00
295.50 391.01
10,447.92 12,809.79
3,321.38 -4,721.68

STATEMENT OF FINANCIAL POSITION March 31, 2009

ASSETS
Current Assets
Checking/Savings
Wells Fargo
Checking 8,310.35
Wells Fargo Money
Market 14,459.47
Total Checking/Savings 22,769.82
Other Current Assets
Stock Account -
Wachovia 16,430.36
Petty Cash 500.00
Undeposited Funds 65.00
Total Other Current
Assets 16,995.36_
Total Current Assets _39,765.18 |
TOTAL ASSETS _39,765.18_
LIABILITIES & EQUITY
Equity
Net Worth - Retained
Earnings 45,050.02
Opening Bal Equity 284.80
Net Income -5,569.64
Total Equity 39,765.18
TOTAL LIABILITIES & EQUITY 39,765.18

THE CHILDREN’S MUSIC NETWORK DESIGNATED FUNDS

March 31, 2009
FUNDS
Children's Music Day (in NYM balance)
National Gathering Scholarship Fund
Growth Fund
Membership Scholarship Fund
Gift Membership Fund
Development Fund
TOTAL FUNDS

REGION BALANCES

1,024.52
1,819.19
6,250.00
2,738.70
565.00
2,650.00

15,047.41

Canada
Mid-Atlantic
Midwest

New England
Northern California
NY Metro
Southeast
Southern California
Pacific Northwest
Great Lakes

Total Regions

* Duplicated Funds (NYM)
PREPAID MEMBERSHIP

GRAND TOTAL DESIGNATED FUNDS

500.00
500.00
1,000.00
487.47
1,000.00
2,024.52
500.00
1,000.00
500.00
500.00
8,011.99

(1,024.52)

195.00

22,229.88

STATEMENT OF FINANCIAL POSITION March 31, 2009

ASSETS
Current Assets
Wells Fargo Checking 8,310.35
Wells Fargo Money Market 14,458.47
Total Checking/Savings 22,769.82
Other Current Assets
Stock Account - Wachovia 16,430.36
Petty Cash 500.00
Undeposited funds 65.00
Total Other Current Assets 16,995.36
Total Current Assets 39,765.18
TOTAL ASSETS 39,765.16
LIABILITIES & EQUITY
Equity
Net Worth - Retained Earnings 45,050.02
Opening Bal Equity 284.80
Net Income -5,569.64
Total Equity 39,765.18

TOTAL LIABILITIES & EQUITY 39,765.18

Addition to the 5/09 2009 Finance Report

STOCK ACCOUNT

The Automatic Data Processing and Broadridge stocks have declined by a few cents per share since
December 31. Although at the end of the year Washington Mutual was down to 2 cents a share,
Barbara decided to leave it in place for now on the assumption that we had virtually nothing to lose:
either the value would go up and make our loss smaller or it would go low enough to self-terminate in
the course of things. Since December, it and the MGIC stock have both gained a few cents per
share, probably because of the government bailout funds. The account's

Report to the BOD — Keynote 2009

Billy Jonas, singer, songwriter and percussionist extraordinaire has agreed to give the
keynote address at the conference on Saturday, Oct. 10 at 2:00 pm.

He will speak and probably share some songs for about 45 minutes on the subject of the
future of children’s/family music, and has agreed to a fee of $750.00 plus conference
registration ($16), and one meal (probably lunch) on 10/10 ($23), with no further fees for
any other expenses (no hotel nor additional meals). We then add Caroline’s time ($120);
total cost to CMN is $909. He will arrive no later than 2 hours before the final
determined time for the speech.

He is invited to stay for the entire conference with in-and-out privileges. Speaker will
contact the CMN office at least four weeks in advance of the conference to provide the
necessary information about the intended period of attendance.

Product sales: CMN cannot provide staff for any product sales purpose. Speaker agrees
to arrange for the set-up, maintaining, selling and breakdown of his own products on a
sales table, which will be provided by CMN for his use for one hour after the speech.
Billy keeps 100% of proceeds from that. If he’s staying longer he may also sell at the
general merchandise spot with the standard percentage taken and all other rules apply,
with the exception of having to work a shift at the table.

Sound: CMN agrees to provide sound for speaker. The PA to be used is the property of
Blue Ridge Assembly and every effort will be made to provide a high quality system. All
sound techs are volunteers as well as experienced professionals who will strive to provide
the best sound support possible. He has sent, or will send, any tech specs on a rider.

Cancellation: Speaker confirms and assures his attendance and speech at the above
named time and place and agrees to the above conditions and arrangements. If speaker
must cancel due to weather, illness, accident, emergency or other unforeseen and
unavoidable occurrence, speaker agrees to give CMN at least 24 hours notice and forfeits
all of the above expenditures and honorarium except for what has already been expended
and reimbursed.

CMN reserves the right to cancel this contract with no penalty until July 11, 2009 as
conference may be canceled if there is low registration.

Respectfully submitted by Patricia Shih, May 5, 2009

MEMBERSHIP REPORT
for Board Meeting May 16-17, 2009

Membership History

1/04 | 1/05| 5/05| 1/06| 1/07| 1/08| 1/09 | 5/09
Can 6 6 6 6 7 8 8 7
Gt Lks 21 21 23 19 19 20 17 20
Mid-At 27 31 30 25 19 24 25 25
MW. 47 47 46 58 59 60 71 66
N Eng 112/ 107| 105 58 53| 101 94 92
NYM 65 64 60 75 69 51 49 41
N Cal 90 80 79| 109 96 50 55 52
PacNW 13 10 9 12 13 17 17 19
SE 19 21 18 20 20 18 21 20
S Cal 62 51 47 42 42 35 34 30
Undes ie) ie) 0 i?) 0 e) 1 1
Total 462| 438] 423| 424| 397| 384] 392| 373

ANALYSIS OF RENEWAL RATES BEFORE & AFTER 8/08 DUES INCREASE

YEAR PRIOR TO INC, After 3 Notices AFTER INCREASE, After 3 Notices
# Not % Not # Not % Not
# 1st Renewd Renewed #i1st Renewed Renewed
Notice After 3 After 3 Notice After 3 After 3
Se
Jul 07 30 8 27% 08 36 16 44%
Aug 45 9 20% Oct 38 11 29%
Sep 26 5 19% Nov 19 5 26%
Oct 39 12 31% Dec 20 6 30%
Nov 27 8 30% Jan 09 29 8 28%
Dec 18 2 11% Av not renewing 31.40%
Jan 08 25 2 8%
Feb 20 3 15%
# Choosing Low Income Rate a/o
Mar 29 3 10% 5/15/09:
Apr 21 4 19% 22 members (6% of current)
May 26 2 27%
Jun 33 4 12%

Av not renewing 19.1%

Note: Jun. & Jul. ‘08 not included because members lapsing in that month had the
increased rates on their second and third notices, so aren’t comparable.

CMN CENTRAL OFFICE REPORT
for Board Meeting May 16-17, 2009

There isn’t any change to report in the general work situation except that during April a
chunk of hours was consumed in setting up the PayPal account and its documentation.

| continue to try to think about my task analysis and to develop documentation for
office and organization procedures.

| recently updated the emergency information sheets for the Executive Committee
and my office desk that are to be used in case of my unexpected unavailability.

Since the last board meeting | received five cartons of archival records from Joanne
Tuller (former administrative assistant to the board) and Ruth Pelham (former board
member) that should properly be part of the central records. I’ve begun to slowly sort
them and integrate some into the office files, but it’s too big a job to accomplish very
soon along with the ordinary work load, even though both of them did a good job of
culling. Ruth has indicated that she would try to come to the office at some point in
the future to help.

Ruth’s shipment included some copies of issues of Pass /t On! that were
underrepresented in the archival files kept in the office, plus some extras. During the
sorting process | was able to start putting together the complete set of issues that will
eventually be scanned, but it’s not done yet.

Another matter—

Chris, our bookkeeper, has had a couple of medical crises since the first of the year and
wasn’t able to file our taxes on time. She filed for an automatic extension and intends
to work on the return within the next few weeks.

Caroline Presnell, National Coordinator

Online services report to BOD — May, 2009

Here are the highlights of what’s been happening in the online services area:

1,

We are continuing to provide monthly web updates and accompanying e-
newsletters. These have been well received by the membership. The web team of
Jack, Carl, Caroline and Liz seems to be working together without too much
problem.

. HURRAY! We successfully implemented online registration for the 2009

conference. Thanks to Marie, Caroline, Carl, Jack!!! I assume Marie will provide
an update on how many people have registered online. This is the first step toward
offering two other online payment opportunities: the ability to join CMN and pay
for membership online, and the ability to contribute to CMN online. In the future,
one could register for regional events online, too. In order for these things to
happen, we must work out a mechanism for handling the communications,
payments and banking arrangements.

. Weare continuing work, slowly, toward the new Environmental Resources page.

This has been hampered somewhat by my own busy spring. Now that I’m done
with my Masters degree, I should be able to focus more on this project and other
related web projects such as E-PIO!

._ The changeover to Y ahoo groups for the CMN list serve was completed. There

were some initial issues with the change for a few people, but it seems the email
list is now functioning successfully. I haven’t heard any complaints lately.

. IMPORTANT! URGENT! In the next month and a half, we need to dedicate our

work toward marketing the conference, especially online. The online services
team needs help from the BOD in making contact with members of other
organizations such as ECMMA, Music Together, MENC, etc. We discussed this
with Marie in January — if we want to bring in new participation and early-bird
registrations, we must do this NOW! If we want more than 20 members in the
southern region, now is the time.

Ideas to continue discussing:

Use of the web pages to provide more specific information and resources for
members. Some ideas which have been discussed in the past were interest group
pages (such as having a preschool music chapter or cluster as well as other group
clusters such as performers, songwriters, teachers, whatever...). We also
discussed having some kind of marketplace page. The web team is open to these
ideas, but need someone to take the initiative, as they are not at the top of our list.

Using the web page to highlight our membership. I have suggested and now
formally propose to you a “Faces and Voices of CMN” feature, in which 2-3
members would be highlighted each month on the web. The people featured
would be responsible for their own write-ups and photos. They could put in links
to their web pages and/or music on My Space. Their write-ups would have to
include a blurb on why CMN is important to them. We’d just put it on the web

for them. The purpose would be to show the public the diversity of our
membership, and to show why joining CMN might be a good idea. I don’t think
this would be all that much work, since the individuals involved would do most of
the work. The BOD and online services team would mainly be responsible for
finding a cross-section of members to be featured, so that we don’t have all of one
demographic group, geographic region, professional focus, etc. Does the BOD
support this idea? Should we go forward with it? I realize some may construe this
as promotion of individual members but it is open to any member who wants to
participate. I see it as marketing.

In our call last month, we talked about providing people with a guide to
networking through CMN. We could put this on the web, but we need to have
someone to take charge of gathering ideas, writing it, etc.

Respectfully submitted,

Liz Buchanan

Proposal to appoint a Board Liason to oversee the production of Pass It On.

Essentially, it is the Board of Directors of Children’s Music Network that hired the editor of Pass It On.
Therefore, it is also the board’s responsibility to oversee the editor’s performance. We are currently ina
situation with Pass It On where two issues have been submitted to Caroline late. We need to appoint
one Board member who will maintain an ongoing relationship with Sue in order to understand how we
can help her stay on schedule.

This person’s role would be mostly to follow-up on schedule of production and maintain open
communication between Sue, the Board and Caroline in all aspects regarding the production of PIO.

Proposal to appoint a Board Liason to oversee the production of Pass It On.

Essentially, it is the Board of Directors of Children’s Music Network that hired the editor of Pass It On.
Therefore, it is also the board’s responsibility to oversee the editor’s performance. We are currently ina
situation with Pass It On where two issues have been submitted to Caroline late. We need to appoint
one Board member who will maintain an ongoing relationship with Sue in order to understand how we
can help her stay on schedule.

This person’s role would be mostly to follow-up on schedule of production and maintain open
communication between Sue, the Board and Caroline in all aspects regarding the production of PIO.

REPORT ON REGIONS for May 2009 Board Meeting

ACTIVITIES

New England continues to have a region-wide gathering every year. They also have had
a series of local song swaps and occasionally participate in a non-CMN event. Their
recent collaborative conference with Lesley University was very successful in attendance
and spirit and made a nice profit. They have an occasional nicely put together region e-
mail newsletter that they send through the Constant Contact service. Amy Conley does
a lot of the work for it, and will continue to after she steps down as co-rep.

Midwest continues to have a region-wide gathering every year. They have also had
some song swaps that seem to be building the commitment of a core group in the
Chicago metropolitan area. They are building collaborative relationships with the Merit
School of Music and the Old Town School of Music in Chicago, and some members of the
staffs attend CMN events.

Pacific Northwest has the same basic handicap as from its beginning: members are too
far apart to get together much. However, the co-reps and others seem to keep in
contact and they have occasional small get-togethers.

Mid-Atlantic has been having one small gathering a year.

Some time ago Ros Schwartz asked to have a separate e-mail group for the Canada
region. It was set up, but apparently she didn’t follow up to invite members to subscribe.
At the last board meeting | was instructed to invite them, but didn’t get that done until
very recently.

LEADERSHIP
Two regions are currently without regional representatives: Southeast and Canada.
Marie Hopper resigned to organize the ‘09 national conference and Kari Thomas Kovick
resigned because she was too immersed in graduate study. She said she’d consider
coming back to it after she finishes her degree. Ros Schwartz has disappeared from
contact and her membership has lapsed.

What does the board want to do about these vacancies?

Northern California and Midwest are the only two regions whose rep terms are current.
The others are overdue for elections. Pacific Northwest and New England are in the
process of putting together e-mail elections. The three co-reps in N.E. weren’t willing to
be re-elected when their terms were up last year, but stayed on to keep things going and
effect transition. They now have two new people committed to serving.

What does the board want to do about elections?

BOARD OVERSIGHT
Monty has taken a break as regions coordinator, and that has left a vacuum.
Who will work with the regions?

Submitted by Caroline Presnell, CMN National Coordinator

MEETING AGENDA OF THE BOARD OF DIRECTORS
OF THE CHILDREN'S MUSIC NETWORK:
May 19, 21 and 25, 2010, 7 - 10 PM EDT (all three nights)
Via conference call

I CALL TO ORDER (Joanie)
A Roll Call
B Meeting logistics
b1 Note taker(s) Liz Buchanan
b2 Task list compiler -
b3 Timekeeper David Heitler-Klevans

II. BOARD OPERATIONS
A Choose new “shadow” for Exec
B Elections Committee Report
C Action Core Report
D Advisory Board Report
E Logistics for fall meeting
el start time/day
e2 lodging
e3 agenda
F New Director Orientation

III CENTRAL OFFICE REPORT
A State of the Office Report
B Office Transition Committee Report
b1 National Coordinator job search and salary figure

IV MEMBERSHIP

A Membership Count

B Membership Committee Report
b1 Lapsed member contacts
b2 corporate membership benefits - thoughts for revision
b3 reciprocal ads - how to use?

C Regions Coordinator Report

D Mission Statement Project

E Sarah Pirtle’s “Reach Out to Children” proposal

F Young Songwriter Award

V FINANCES
A Current Finance Report
B Finding New Treasurer

VI FUNDRAISING
A Fund Raising Committee Report

al Thank you letters - Anna

a2 Timeline of Fund Raising Projects
B Spring Fund Raising Letter status

VII NATIONAL CONFERENCES

A 2010 Conference
al Board liaison report
a2 Opening ceremony: board coordinator
a3 Closing ceremony: board coordinator
a4 Newcomers circle leader
a5 Annual meeting
B Conference Chair Policies
b1 Require co-chairs for each conference?
b2 Chairs/co-chairs pay conference fees?
C Keynotes
cl 2010 Keynote Committee Report
c2 2011 committee and chair/s
D Magic Penny Committee Report
E Pre-conference Fund Raising Concerts
e1 2010 Concert Committee report
e2 Develop concert format and expand guidelines
F 2011 Conference Report
G 2012 Conference
gi Host region
g2 Chair recruitment
H 2013 Conference
I 2014 and Beyond

VIII ONLINE SERVICES REPORT

A Overview
al New Projects Completed / Projects In Development
a2 Resources Page and Action Core volunteer

B CMN E-mail List / List Host and Web Host

C CMN MySpace Report

D CMN YouTube Report

E CMN Facebook Report

F LinkedIn Report

IX PIO!
A Editor’s Report
B Linking songs from P/O! with mp3s

X NEW BUSINESS
A How to honor Caroline (and Caroline will leave the call here!)

CMN Board Minutes, Part One*
Wednesday, May 26, 2010 (1* of two sessions)

*Numbers are out of order but correspond to actual phone
discussions and outline previously agreed on by BOD.

Present: Joanie, Liz, Purly, Wiley, David, Scott, Caroline,
Susan, Patricia, Marci, Carole

I.

Il.

Meeting convened at 7:05 with a song, “Give Light”
by Magpie, based on the words of Ella Baker
(Susan’s note: Here’s a link in case you want to
know more about this song:
http://cc.bingj.com/cache.aspx?q=%22Give+Love
%22+Ella+Baker+Magpie+songs&d=48787522640

95172&mkt=en-US &setlang=en-
US&w=796al1a8a,e4a6b981)

Board Operations

. Time to choose a new shadow for Executive Director.

No immediate volunteers at this point.

. Elections Committee Report: There are currently 8

candidates for the Board; four are running for re-
election. The ballot will go out in the next few days
with the goal to get the votes tallied and alert
incoming BOD members to come to the fall conference
and meeting.

. Action Core: Twenty people are currently on the list

although we have only had one task since the last
meeting. New tasks are expected. TASK: Marci will
send a list of Action Core members to Caroline for the
file.

. Advisory Board: Liz reports that there is not much

activity.

E. Fall Meeting: We can arrange housing and a meal on
site Thursday evening. Los Gatos is expecting us at
that time. Caroline says that staying on site will be
cheaper but we are waiting for the actual cost.
Transportation from airport to the site will be
arranged and BOD members should arrive at
conference site by 3:00pm for the first meeting.
Caroline will arrange rooms.

F. New Director Orientation

This is generally taken care of by Executive Director.
Joanie looking for feedback from BOD members about
what incoming BODdies should know. TASK: BODdies
should send Joanie comments by June 10". Lots of
suggestions are made, including being honest about time
and any financial commitment expected of new BOD
members. Some discussion about increasing financial
expectation of members; Scott offers the “3 Ms” as a
model -- money, membership, and management -- and
that Board members contribute in one or more of these
ways. Board buddy option mentioned.

Ill. Central Office Report

A. State of the Office

TASK: Liz will talk to Caroline about bank accounts in
the next few weeks. Caroline has paperwork about this.
TASK: Susan is willing to help Caroline with filing in the
central office.

B. Transition Committee Report

Liz reviewed hiring committee status and needs to
approve advertising for Idealist. Some discussion re the
possibility of a professional legal review of the contract
but the hope is that Liz’s partner Gordon and Bonnie’s
husband might be able to do this for us. TASK: Liz to
send Wiley a copy of contract per his request. BOD

instructed Liz to please document the hiring process for
future hires. BOD approves job posting on Idealist for
$60.00. Pay range as of now is listed as $20-$23K and
Anna suggests using the language “pay commensurate
with experience.” Caroline weighs in on number of hours
she has worked and still works and BOD agrees to list
them in job posting as “20-30 hours per week.”

VII. National Conferences

A. Anna reports that great progress is being made for the
Los Gatos conference. Liz H., Caroline and Anna are
going to have a weekly team conference call and Pam
D. will be the liaison to the chair and the board to give
Liz. H. support. Discussion about benefit concert -
ticket price, should we have it, timing of, etc. BOD
wants to have Action Core do some of the committees
for the concert and suggests that Marci find out who
in Core are planning to go to the conference. TASK:
Marci and Anna will get the word out to the Action
Core that we need volunteers. TASKS: Newcomers’
Circle - Liz B. plus Californians; Opening - Joanie,
Susan, Wiley; Closing - David, Joanie, newcomers,
locals; Annual Meeting - Liz, Anna.

B. Conference Chair Policy: Long discussion about the
merit of co-chairs and how to formally implement this
idea. Many weigh in on the importance of choosing
the right person/s for the job. TASK: Liz will send
notes on this discussion to Carole who will write up a
policy for naming and approving conference co-chairs.
Also, BOD agrees that chair/co-chairs will NOT be
charged a conference fee.

C. Keynote: Patricia weighs in on Dan Zanes at
Kindiefest. She is leaving the BOD but would like to
be on a keynote committee in the future. A policy
needs to be written so this can happen. TASK: Joanie
will forward to Patricia the Magic Penny guidelines for

review so that she can develop same for Keynote
Committee to be discussed on the BOD list. [This was
done immediately following the meeting. See
attachment #xx.]

D. Magic Penny Committee: Frank will be resigning as of
the fall conference. Some discussion about the award
itself - cost ($150.00+), who designs it, is that up for
review. Patricia and Susan will talk about past
discussions about the Magic Award.

E. Pre-Conference Fundraising Concert: TASK: Wiley
will look at the format in place from a few years back
and update. TASK: Liz will send the policy to Wiley.
TASK: Liz will email Wiley and Patricia regarding the
Banana Slugs.

woeesenecnnsenee= end of notes from May 20, 2010 phone
conference call---------

CMN Board Minutes, Part Two*
Wednesday, May 26, 2010 (2°! of two meetings)

*Numbers are out of order but correspond to actual phone
discussions and outline previously agreed on by BOD.

Present: Joanie, Anna, Carole, Liz, Marci, Purly, David,
Scott, Caroline, Laura, Patricia, Wiley

I. 2011 Conference Update

Liz reported that Sammie and Fran have been looking at
options near Boston, including one on Cape Cod, 1 %
hour bus ride from airport. Cost an issue. Scott asks
about Rhode Island as a possibility? Caroline reports that
a cabin room at Warren Center costs $400 and is a 45
minute ride from airport. Caroline says absolute deadline
on making decision is this year’s conference. 2011 chairs
will report back to the Executive Committee regarding
the location.

Board wants Fran to further research cost and time
effectiveness of bus transportation.

II. 2012 Conferences and beyond...

Midwest is the likely location for the 2012 conference
and all agree that this is good. Midwestern BOD
members will begin to put out feelers for possible co-
chairs.

General discussion about timing of national conference.
Joanie suggests a survey of members about this, and
Purly will email a reminder to BOD for help with survey.

Consensus to hold conference in Midwest. This year’s
conference is also a deadline to find co-chairs for 2012.

Most likely that 2012 conference will be West; 2013
conference will be east. Short discussion about the
importance and benefits of the various locations but
questions are tabled until the fall meeting. Approved.

VI. Fundraising

Wiley submitted a written report. Sponsorship
Committee has not done much but plans are in the
works to meet. Wiley will work with Steve Blunt to
get 12 business donors (corporate members). The
plan is to get the biggest corporations to give cash
or in-kind service or benefit and Wiley is hopeful
some will give more than the $250 stated corporate
membership. Long discussion (Marci, Scott,
Patricia, Wiley, Joanie, Purly) re benefits of larger as
opposed to smaller corporations, business
sponsorship vs. member, coordinating efforts on
finding corporate sponsors). TASK: Joanie will
brainstorm a list of businesses with Scott, Steve and
Wiley. Both Purly and Scott propose a featured spot
on the CMN website for sponsors with links to their
websites or relevant stories. Change should be able
to happen quickly. TASK: Liz will talk to Carl and
Jack and get back to Scott in a few days.

Fundraising Concert: There is a need to have a
viable committee before moving forward with West
Coast benefit concert. Wiley spoke to: Ingrid, Judy
Bayse, Mara B., Nancy Schimmel and her publicity
person, Susan Hopkins, Dennis Ronberg, and Bonnie
Lockhart. Wiley would like to get a small grant to
pay for a block of tickets for low income children
and parents and to build up the cash flow for this to
about $3,000. BOD must decide how to move
forward. TASK: Patricia will approach Banana
Slugs about doing a concert and donating their fee
and offering them a kick-off promo for the
Environmental Resources Pages at the CMN
website. TASK: Wiley will try to find local donors
who will buy blocks of tickets.

Spring Fundraising Letter: $2,337.00 has come
in ($1500.00 from one person) so far. TASK: Liz

will reword original letter for an email reminder
which will have a link to the donation page. Sol
offered an extra $100 for his challenge and doesn’t
care how it is calculated. Caroline has one figure for
2009: $8,537.00. She says $650 has been raised for
Keys to Success so far. Anna has been sending out
timely “thank you” letters.

BOD agrees that identifying and contacting past
donors could be fruitful. TASK: Caroline will send a
list of past donors to Patricia, Wiley and Executive
Committee going back to 2008 of anyone who gave
more than $100 in a single year and when they gave
it. Discussion about the possibility of arranging a
month update of giving. TASK. Executive
Committee will discuss regular reporting of
fundraising proceeds and report back to Scott and
Wiley. Patricia is waiting on Steve Blunt’s
subcommittee to report back on the benefits for
corporate donors so she can get back to the Pick
Card people.

Membership and Young Songwriters’ Award:
Purly sent out a file to people listing the benefits
that corporations get from donating.

YSA: Long discussion about this award and its
merits. There appears to be a lack of interest in
working on it at this point and Purly suggests that
after she attends to adult membership issues she
could get back to it. Purly would like comments
from BOD on the various emails she has sent
recently and will follow up with Membership
Committee regarding a template of a letter that
could go out to local papers requesting new
members. TASK: Marci will remind Caroline to
send template that already exits and will send it to
BOD.

Pass It On!: Hassaun will send the current PIO! to
Jan by this weekend and will commit to doing the fall
issue. He will be having his surgery in June and has
a friend to help with the current issue who MIGHT
be interested in replacing him. Possibility of looking
at past interviewees about position.

Caroline leaves discussion.

FINANCE REPORT
MAY 2010 BOARD MEETING

The Children’s Music Network
Statement of Financial Position
As of April 30, 2010

ASSETS
Current Assets
Checking/Savings

PayPal 848.39
Wells Fargo Checking 12,725.06
Wells Fargo Money Market 9,466.37
Total Checking/Savings 23,039.82
Other Current Assets
Stock Account - Wachovia 10,941.10
Petty Cash 500.00
Total Other Current Assets 11,441.10
Total Current Assets 34,480.92
TOTAL ASSETS 34,480.92
LIABILITIES & EQUITY
Equity
Net Worth - Retained Earnings 37,835.26
Opening Bal Equity 284.80
Net Income -3,639.14
Total Equity 34,480.92
TOTAL LIABILITIES & EQUITY 34,480.92

Stock Account

The market prices of our stocks haven’t recovered to previous
levels, of course, but all three have gained since the first of the
year. The overall value of the account is rising slowly, though
like the stock market, it fluctuates. We started the year at
$17,333.29, transferred $7,000.00 to checking, and at the end
of April had a value of $10,941.10, for a year-to-date gain of
$607.81—around a 3.5% return.

FINANCE REPORT
MAY 2010 BOARD MEETING

The Children’s Music Network Statement of Financial Position
As of April 30, 2010

ASSETS

Current Assets

Checking/Savings

PayPal, 848.39

Wells Fargo Checking, 12,725.06
Wells Fargo Money Market, 9,466.37
Total Checking/Savings, 23,039.82
Other Current Assets

Stock Account-Wachovia, 10,941.10
Petty Cash, 500.00

Total Other Current Assets, 11,441.10
Total Current Assets, 34,480.92
TOTAL ASSETS, 34,480.92

LIABILITIES & EQUITY

Equity

Net Worth-Retained Earnings, 37,835.26
Opening Bal Equity, 284.80

Net Income, -3,639.14

Total Equity, 34,480.92

TOTAL LIABILITIES & EQUITY, 34,480.92

Stock Account

The market prices of our stocks haven’t recovered to previous
levels, of course, but all three have gained since the first of the
year. The overall value of the account is rising slowly, though
like the stock market, it fluctuates. We started the year at
$17,333.29, transferred $7,000.00 to checking, and at the end
of April had a value of $10,941.10, for a year-to-date gain of
$607.81—around a 3.5% return.

Fundraising Committee Report to CMN Board of Directors, May 21,
2010

1) Sponsorship committee

Steve Blunt -The committee has long ranging goals including finding predisposed
CMN donors possibly to be called CMN Ambassadors, drawn possibly from
recipients ofMagic Penny, Keynotes, and well positioned friends.

Original goal we approach 12 business donors by June 15. Now adjusted

to September 15,

Wiley will meet with Steve Blunt by May 28 to assemble outreach team, including
action corp.

From March report

- In November ‘09 the sub-committee received a request from Board Member Patricia Shih to prepare
sponsorship benefit guidelines for her to offer a representative from PikCards, who was interested in
donating his product to CMN.

- In March 2010, with guidance from Caroline Presnell and input from various members, the sub-committee
is submitting the below proposal for “CMN Business Donor Benefits” for approval by the Board of
Directors.

As sub-committee chair, would like to propose changing our name from the “Corporate Sponsor
Subcommittee” to the “Business Donor Subcommittee.” This is because the term “sponsor” already
applies specifically to national conference sponsors, and our function is more broad. And if anybody
has a better name, I’d be happy to use it!

6. Ongoing: Various members have offered input as we brainstorm ideas for corporate sponsorship. Scott
Bierko has described a concept for CMN “ambassadors.” Monty Harper has proposed an idea for a
coupon booklet. (See below.) These ideas aren’t reflected in the current proposal (below) but have
been taken into consideration for long-term planning.

7. On Monday, March 1, Fundraising Committee Chair Wiley Rankin requested that this sub-committee set
a goal for soliciting a specific number of business donors by a specific date, such as June 15. This
request hasn't yet been discussed with the sub-committee, but the sub-committee chair is willing to
suggest as a goal that we contact at least 12 potential donors by June 15, 2010 (3 per sub-committee
member). In order to initiate communications with potential donors, we will need to have in place an
approved set of guidelines. (See below.)

2) Planned fundraising concerts for the coming year (including CA concert at time of
the conference)

Wiley has is chair of Nor Cal Fall Fundraising Concert Committee

He has consulted with Patricia -
Absolute need to have viable team in place before we approach headliner(s)
Need to book headliners as soon as possible,

Venue

Publicity including
Media
Advertisement, including posters
Email groups, need emailable PDF poster
Word of mouth
Wiley has consulted Elise Witt who confirmed all of the above

David and Jenny’s friend who did the poster for NC

Goal is to have a concert approx 30 days before the conference. All advertisement
would include conference as well as concert -Having the concert before the conference
generates potential attendees and members.

Concert committee includes Wiley, Ingrid Noyes (cochair for specific goals), Judy
Bayse (cochair for specific goals), Mara Beckerman, Dennis Romberg.

Wiley has emailed FR committee, requesting that a new Concerts and Events
Subcommittee Chair come forward to replace Patricia.. Anyway, no reply so far
about new chair for Concerts and Events Subcommittee. So Wiley has emailed the
listserve to ask for same. No replies

3)When to send fundraising appeals to the membership (by mail and/or email). Has this
been sent?

-Spring letter will be sent by hard copy and special email newletter
-We need to budget for postage and printing costs for spring FR appeal

Fall letter (hard copy) will go only to those that did not pledge at Fall Conference
Keys to Success.

We could certainly send a follow-up email newsletter to all, with vital
fundraising link, for very little

November Challenge (similar to Sol’s) . Maybe Sol could be encouraged to do this
every year? If not, we could have someone else issue a challenge.

Listserve, email newsletter, other emails as well, with vital fundraising link

4) Working to increase donations by identifying past donors who have given more than
$100 and contacting them each year to donate again, perhaps adding a little extra

-Identify largest donors from last year (or 2 years). Get list from Caroline

Approach each individually by CMN member who knows them best

Ask if they can match this year and/or perhaps add a little.

5) Keys to Success at regional gatherings - what fun activities could be done to get
people to buy keys in the regions? Brainstorm ideas
6) Grants subcommittee- We have a willing bunch of folks. Liz and I think that the
BOD/CMN is in a preparatory phase for grant writing, that we need to have some
things in place before we are excellent candidates to receive grants. We believe that
it is possible for us to establish that position
Wiley speaking now for himself- I believe 2 developments are vital for us to be in
position to receive grants, and that neither of these change the nature of CMN, but
merely add to what is already there
I)Reach Out to Children- a social outreach arm of CMN. The idea has been
percolating with Sarah Pirtle and her committee which began emailing each other
last fall.

i) This idea, or opportunity, is NONobligatory. This is only for CMN
members who want to share their musical with local groups as a gift. It does
however establish CMN as a partly SERVICE organization,
as well as a MEMBER BENEFIT organization.

ii) There will not be an expectation for, or higher status given to, members
who give free concerts

iii) current potential models are Kate Munger’s group and Bread & Roses

iv) with 50 willing participants, we could do 50-100 (or more?) free show
throughout the country and beyond, generating teaching, entertainment,
community, educational, and service value for local communities.

v) Generate much goodwill for CMN, for the right reasons

vi) Address question of liability and liability insurance. Find sensible
answers. Talk to model groups

II)Generate a 2-3 sentence Mission Statement, which is labeled “Mission
Statement.” As Liz has said more than once, funders need a clear mission
statement. We do not yet have a Mission Statement which is labeled “Mission
Statement.” I realize that this is a controversial topic. That is why I am weighing
in it, as FR Committee Cochair. I am not taking a position as Cochair as to what
the content of the statement should be. I might do that later as a BOD member or
CMN member. But as FR Cochair, I believe that not having such a properly
labeled statement drastically affects the perception of the focused nature of our
group by the outside world.

However, we do not have to wait for these 2 developments to be in place to start
looking at the grant writing process. After the BOD meeting, I will follow through
with the very willing Grants Subcommittee on the first action steps. These will be
exploratory only. We won’t take any official steps, fill out applications, etc, without
checking in with Exec and then BOD.

7) Hope for an ENDOWMENT FUND

Liz said that our budgetary needs are about 70 K/year, raised by
Conference
Dues
Membership fees
Fundraising efforts

I would like to propose that, since our stock fund is currently about 20K, that we

make these goals

a) raise, in addition to our budgetary needs, 10 K per year for the next 8 years

b) begin an extremely conservative investment plan that has little to zero risk
of principal

c) establish an endowment fund that would generate interest/dividend income

d) while endowment fund is growing, the interest/dividend income could be
used for budgetary needs

e) principal could not be used for budgetary needs

f) goal in 8-10 years: $100 K in endowment fund, generating approx $5 K /year
for budget

g) principal can only be used by consent of BOD for emergencies, special gifts,
perhaps other options provided by new/revised bylaw

h) perhaps the 10K goal should be revised downward in the first few years. But
I think 5K is definitely achievable, and we could upwardly revise after 2-3 years, and still
make target after 10, by 2020.

FUNDRAISING COMMITTEE 2010
Subcommittees

Sponsors, Corporate/Private

Steve Blunt - steveblunt@comcast.net - chair

Scott Bierko - bierkos@optonline.net

Janet Sclaroff - maxyskid@verizon.net

Carole Peterson - macaronisp@aol.com - KTS

They have traded ideas by email. Shih initiated conv with piccards specifically benefits
offered to corporate sponsors Action plan, financial goal with target date sent to Scott
Bierko by thurs noon

Concerts & Events

Patricia Shih - patriciashih@optonline.net - outgoing chair
David C. Perry - dcperry@aolcom

Jenna Lindbo - jennalindbo@gmail.com

Rick Hubbard - rick@kazoobie.com

Mary Shapiro - maryshapiromusic@gmail.com

Liz Buchanan - lizwin@rcn.com

Erin Lee Kelly - erinlee@gottaplay.org

Anna Stange - annastange@yahoo.com

Grants

Wiley Rankin - wiley@jumpforjoymusic.com - chair

Debbie Rankin - debbie@jumpforjoymusic.com

Jenna Lindbo - jennalindbo@gmail.com

Leslie Zak - lesliezak@columbus.rr.com <mailto:lesliezak@columbus.rr.com>

Liz Buchanan - lizwin@rcn.com

Advertising

At large
Marci Bernstein - marci@gottaplay.org

CC:d

Frank Hernandez assistdirector@artsforallinc.org
Joanie Calem - jcalem@columbus.rr.com
Caroline Presnell office@cmnonline.org

Addendum to Fundraising Committee report to CMN Board of Directors, May 25,
-subject to additions and revisions by Patricia

Wiley’s summary regarding fundraising for 2010
-Our best hopes for meeting or exceeding our income needs for the short term are these
1) Find willing donors with predisposition to give (friends of CMN)
2) Year end challenge similar to Sol’s
3) Spring fundraising and Keys to success
4) Fundraising events

-Our current goal for this year is to assertively pursue 12-17 K in fundraising efforts,
coupled with other income, to be able to save at least some income towards endowment
fund.

-Let’s determine, at this BOD meeting, what that break-even goal should be.

-Short term goal by Oct 2010 :find a replacement for Patricia as co-chair of Fundraising
Committee
-Long term goal, by Oct 2011 : find a replacement for Wiley as co-chair of Fundraising
Committee
Wiley still plans to be active in fundraising efforts beyond Oct 11, and can serve in
some capacity to assist
new co-chairs, but will most likely resign from BOD in Oct 11.

CMN MEMBERSHIP COUNT
Board Meeting May 2010

May 10 Feb. 10 an. 09 an. 08 Jan. 07
Can 5 5 8 8 7
Gt Lks 20 21 17 20 19
Mid-At 24 24 25 24 19
MW 61 58 71 60 59
N Eng 91 86 94 101 53
NYM 49 45 49 51 69
N Cal 49 52 55 50 96
PacNW 17 ald 17 17 13
SE 30 30 21 18 20
S Cal 31 32 34 35 42
Undes 0 0 1 0 0
Total 377 370 392 384 397


May 2010 MembershipCount
Can 5
GtLks 20
Mid-At 24
MW 61
NEng 91

NYM 49
NCal 49
PacNwW 17
SE 30

SCal 31
Undes 0
Total 377

MISSION EVALUATION COMMITTEE REPORT
for 5/10 Board Meeting

Hi Board,

In preparation for the upcoming work being done by the Mission Advisory Committee, |
would like to request your approval of the following:

We have been charged to create a mission statement of 1 or 2 sentences in length.
Accordingly, | have looked at what is serving as our current statement (the inside cover
of PIO!) and tried to determine which aspects of this historical document can and should
be included in our revised statement. As we discussed at the meeting, | see the list of
principles of CMN appearing in a different place —till present, honored and available—
but in a different place. For example, the home page of our web site might have a link
underneath it that says, "Click here to learn more about our history and principles". If
you are out of consensus with this point, please reply to the whole BOD.

BTW, many members see our principles expanding to include three things not currently
included. Many have suggested that our principles should include mentioning that
children's music can help in the school curriculum, enhance brain/motor development
and, of course, make learning and childhood fun. Including these three might expand our
membership base and make existing members who work exclusively in these area feel
more welcome and empowered. This committee is not considering changing or
eliminating any of the existing principles; however we may condense some of
the language from our principles into the new statement if we feel that our
mission statement requires it. The board will have the final say as to whether
we have succeeded in our work!

FYI, we've also begun a process of examining other organizations' statements.
For example, here's the mission statement of the Sierra Club:

To explore, enjoy, and protect the wild places of the earth;

To practice and promote the responsible use of the earth's ecosystems and
resources;

To educate and enlist humanity to protect and restore the quality of the
natural and human environment; and to use all lawful means to carry out these
objectives.

It's a little long (stretching a four sentence structure through the use of semicolons).
However, what | like about this statement is all of the active verbs. It gives members and
leaders a "to do" list and makes it sound like great fun to be involved in the process.

Here's a shorter one from an arts board in Minnesota that is very clear in its intentions:

To Promote the Creation, Performance, and Appreciation of the Arts in Region
7W. Awarding arts grants, providing arts services, coordinating arts advocacy,
and generally promoting appreciation and participation in the arts - all are
goals of the CMAB.

Together, the committee will look at examples like the above. In the end, it will provide
potential grantors with a reason to be part of our mission. If we do our job properly, it
will at long last enable us to recruit more members with an easy description that
underlines the importance of our work. Lastly, it will provide our leaders with guidelines
against which to measure their actions.

Please let me know if you have any thoughts! Thanks in advance,
Scott

MySpace Report
for CMN May 2010 Board Meeting

Debbie Rankin continues to update MySpace with listings of meetings/gatherings. She
recently added the Gathering in the Garden information which is taking place in New
Jersey this Saturday, May 22. When these are listed, the event information goes out to
all of our MySpace friends, which now number 520.

That's all there is to report right now. Thanks!

Wiley Rankin

CMN CENTRAL OFFICE REPORT
for the May 2010 Board Meeting

Tasks

e Since the last board meeting, I’ve set up the online access to the checking account
and set up Google e-mail groups for the board, reps, and Executive Committee.

¢ | continue to try to update computer files as they come up in current work and have
started a file of notes on miscellaneous administrative details for training a new
national coordinator.

e Filing is far behind again, but | will ask for volunteer help at the Midwest regional this
weekend.

¢ Conference organizing is taking more of my time this year than anyone intended.
This has been unavoidable for a couple of reasons. But because Anna as board liaison
is carrying a great deal of the load, and because we're trying to streamline some of
the procedures, the end total of hours will probably still be below some other high
years.

Insurance
The D&O insurance has been paid for another year. The fee went up by $32, to $982.

Banking Arrangements

I've found that each piece of the finances requires its own access arrangements. |
haven’t had time to do the next steps for online access to the credit card accounts, but
will keep moving in that direction. However, it’s been very helpful to be a check signer
and have online access to the checking account information. | now have a running
record of the checking that allows me to keep close track of the balance to make sure we
don’t overdraw. At any one time, | can know what checks are out, what deposits are in
process, etc., and can calculate a real balance—like your running balance in your own
checkbook. Although that figure mostly stays below $4,000, the balance showing at the
bank hovers between $12,000 and $13,000. That is, the money we transferred to
checking from the stock account money market account cushions the cash flow just as
we planned.

In-Kind Donations Accounting

Chris and | still haven’t had time to do the research on accounting in-kind donations, but
since the first of the year we’ve been keeping a holding record of all of them with
documentation, so that when we do get set up, the data will be on hand to enter.

Caroline Presnell, National Coordinator

CENTRAL OFFICE REPORT
for the May 2010 Board Meeting

Tasks

1. Since the last board meeting, I’ve set up the online access to the checking account
and set up Google e-mail groups for the board, reps, and Executive Committee.

2. | continue to try to update computer files as they come up in current work and have
started a file of notes on miscellaneous administrative details for training a new national
coordinator.

3. Filing is far behind again, but | will ask for volunteer help at the Midwest regional this
weekend.

4. Conference organizing is taking more of my time this year than anyone intended. This
has been unavoidable for a couple of reasons. But because Anna as board liaison is
carrying a great deal of the load, and because we’re trying to streamline some of the
procedures, the end total of hours will probably still be below some other high years.

Insurance
The D&O insurance has been paid for another year. The fee went up by $32, to $982.

Banking Arrangements

I’ve found that each piece of the finances requires its own access arrangements. |
haven’t had time to do the next steps for online access to the credit card accounts, but
will keep moving in that direction. However, it’s been very helpful to be a check signer
and have online access to the checking account information. | now have a running
record of the checking that allows me to keep close track of the balance to make sure we
don’t overdraw. At any one time, | can know what checks are out, what deposits are in
process, etc., and can calculate a real balance—like your running balance in your own
checkbook. Although that figure mostly stays below $4,000, the balance showing at the
bank hovers between $12,000 and $13,000. That is, the money we transferred to
checking from the stock account money market account cushions the cash flow just as
we planned.

In-Kind Donations Accounting

Chris and | still haven't had time to do the research on accounting in-kind donations, but
since the first of the year we’ve been keeping a holding record of all of them with
documentation, so that when we do get set up, the data will be on hand to enter.

Caroline Presnell, National Coordinator

MEETING AGENDA OF THE BOARD OF DIRECTORS
OF THE CHILDREN'S MUSIC NETWORK:
May 19, 21 and 25, 2010, 7 - 10 PM EDT (all three nights)
Via conference call

Numbers in brackets indicate estimated time allotment

| CALL TO ORDER (Joanie) (5)
A Roll Call
B Meeting logistics
b1 Note taker(s) - (Liz B)
b2 Task list compiler -
b3 Timekeeper - (David HK)

Il. BOARD OPERATIONS (Joanie) (50)
A Choose new “shadow” for Exec (5)
B Elections Committee Report (Joanie/Purly/David) (5)
C Action Core Report (Marci) (5)
D Advisory Board Report (Liz) (5)
E Logistics for fall meeting (20)
el start time/day
e2 lodging
e3 agenda
F New Director Orientation (10)

Ill CENTRAL OFFICE REPORT (Caroline) (30)
A State of the Office Report (Caroline) (15)
B Office Transition Committee Report (Liz) (15)
b1 National Coordinator job search and salary figure

IV MEMBERSHIP (60)

A Membership Count (Caroline) (5)

B Membership Committee Report ((Purly, Scott, David, Joanie) (15)
b1 Lapsed member contacts
b2 corporate membership benefits - thoughts for revision
b3 reciprocal ads - how to use?

C Regions Coordinator Report (David) (5)

D Mission Statement Project (Scott) (10)

E Sarah Pirtle’s “Reach Out to Children” proposal (Laura) (5)

F Young Songwriter Award (Purly) (15)

V FINANCES (25)
A Current Finance Report (15) (Caroline)
B Finding New Treasurer (10)

VI FUNDRAISING (60)

A Fund Raising Committee Report (Wiley/Patricia) (20)
al Thank you letters - Anna
a2 Timeline of Fund Raising Projects

B Spring Fund Raising Letter status (5)

VIl NATIONAL CONFERENCES (105)
A 2010 Conference (15)
al Board liaison report (Anna)
a2 Opening ceremony: board coordinator (5)
a3 Closing ceremony: board coordinator (5)
a4 Newcomers circle leader (Liz)
a5 Annual meeting (15)
B Conference Chair Policies (15)
b1 Require co-chairs for each conference?
b2 Chairs/co-chairs pay conference fees?
C Keynotes (15)
c1 2010 Keynote Committee Report (Patricia)
c2 2011 committee and chair/s
D Magic Penny Committee Report (Joanie/Frank) (5)
E Pre-conference Fund Raising Concerts (10)
e1 2010 Concert Committee report (Patricia/Joanie)
e2 Develop concert format and expand guidelines
F 2011 Conference Report (Liz) (5)
G 2012 Conference (5)
gl Host region
g2 Chair recruitment
H 2013 Conference (5)
| 2014 and Beyond (5)

VII| ONLINE SERVICES REPORT (Liz B.) (25)

A Overview
al New Projects Completed / Projects In Development
a2 Resources Page and Action Core volunteer

B CMN E-mail List / List Host and Web Host

C CMN MySpace Report

D CMN YouTube Report

E CMN Facebook Report

F Linkedin Report

IX PIO! (20)
A Editor’s Report (Hassaun) (10)
B Linking songs from P/O! with mp3s (10)

X NEW BUSINESS
A How to honor Caroline (and Caroline will leave the call here!)

MAY 2010 BOARD MEETING TO DO LIST (3 DATES IN SEQUENCE)
To Do List from Wednesday, May 19, 2010
Everyone Send Joanie your travel information for the fall conference.

Send Joanie feedback and thoughts about New Director Orientation.
Deadline is June 10.

Anna Send Marci blurbs for conference work that needs to get done by Action
Core.

Carole Write up a proposal for our new co-chair policy and send it to the BOD for a
vote.

Caroline Talk to Liz about bank accounts.

Joanie Send Patricia the Magic Penny Committee guidelines.

Liz Send the most recent revised version of the National Coordinator contract to
Wiley.

Talk to Caroline about bank accounts.

Marci Poll Action Core to see who is coming to the conference.
Send Caroline the list of Action Core members.

Patricia Revise the Magic Penny Committee guidelines for the Keynote Committee and
send it to the BOD for approval.

Susan Type the minutes of the meeting.
Wiley Update Fundraising Concert guidelines and send them to the BOD for
approval.

TASK LIST - 5/21/10

David is keeping time.
Liz is keeping notes.
Susan is the task keeper.

MEMBERSHIP
Joanie to consult with Caroline re flyer re new 2-year membership fee of $120.

B1 LAPSED MEMBER
Scott suggests the Membership Committee take up this issue re regional reps’
responsibility to follow up with lapsed members. David and Scott to take this on.

Caroline will be sure to send conference info. Via email to lapsed members going back
more than two years, which is the current cut-off due to budget restraints (i.e., cost of
returned mail).

CORPORATE MEMBERSHIP

Scott is pursuing ECMMA corporate membership swap.

MISSION STATEMENT PROJECT
Committee is formed and will work on new mission statement under Scott.

ROC

Detailed proposal to be written up describing exactly what a ROC program/event would
look like; Joanie will follow-up with Laura. Anna would like to reach out to OTSFM in
Chicago for help in this vein. Wiley will join this committee. Carole will call Sarah P. to
clarify committee's willingness to pursue ROC even though she has backed off and in
spite of lackluster reception to it last fall.

FINANCES
Carole and Liz to talk about how new national coordinator job will be funded.

Board recommits to fundraising. Sort of.

Liz will be working on finding new permanent treasurer. Board members asked to think
about possible candidates.

Joanie will follow up on Wiley’s suggestion to find retired or service oriented organization
to volunteer treasury services.

ONLINE SERVICES
Liz and web team continue to work on a “refresh” of web page.

Susan will work with Liz on updating web Peace Resources Page. Liz will contact Susan.

Scott will work with the Social Networking Committee re building membership and speak
for the Board on this matter.

Liz and Caroline will work on finding a major funder(s) to finance the scanning of back
issues of PIO online for members only. (cost estimate $500) Liz will also try to find a
volunteer for indexing this online effort.

Caroline will change the CMN policy to be an “opt out” policy re the list serve.

Wiley will call Hassaun to relay BOD sentiments re his cataracts.

Live links will be embedded to the online PIO by Hassaun.

Tue 5/25/10

Joanie Send a list of possible corporate members to the BOD.

Liz Talk to Jack and Carl about the feasibility/timeline of adding a corporate sponsor
section to the website.

Write a fundraising email based on the Spring Fundraising Letter.

Marci Write a CMN press release template.

Patricia Talk to the Slugs about fundraising concert and report back to the concert
committee.

Purly Poll membership about the dates of the National Conference.

Scott = Call Steve Blunt regarding Pic Cards.

Board Notes 5/19/10

Here they are, unedited, mainly for Susan who is doing minutes, but everyone
feel free to wade through.

BOD Meeting Notes 5/19/10

Present: Joanie, Liz, Purly, Wiley, David, Scott, Caroline, Susan, Patricia,
Marci, Carole

| Meeting convened 7:05 Scott led a song, 2Givetife2 [“Give Light” ]by Magpie from Ella
Baker.

Susan Salidor will do meeting minutes. Liz will send her the notes.
Il Board Operations
A/ Choose new shadow for Exec no immediate volunteers

B/ Elections committee report 8 candidates for BOD 4 running for
re-election.

4 new candidates. Ballot going out in next couple of days. Goal is to get
votes all in and tallied to alert incoming BOD members to come to the
conference and fall meeting. We can elect all 8 people. For people ina
region where someone?’s up for regional rep, that will be on the ballot, too.

C/ Action Core 20 people are on the list. We've only had one task since
last meeting. A couple of new tasks are coming in. TASK Marci will send
list of Action Core to Caroline for file.

D/ Advisory Board Liz offers short report. Not much activity.

E/ Fall Meeting We can arrange housing and a meal with the site on
Thursday evening. They are expecting us Thursday for the meeting. We need
a cost figure for lodging Thursday evening, but Caroline says it will be
cheaper than anywhere else we're going to find to stay. We'll coordinate
transportation from airport to site. It was decided that BOD should arrive

at conference site by 3 pm to begin meeting then. Arrange rooms thru
Caroline.

F/ New Director Orientation Exec does this usually. Joanie welcomes
feedback from BOD members about what you want incoming board members to
know. TASK Send Joanie comments if you have them by June 10. Carole: Be
very honest and clear about the time commitment and financial commitment
required of BOD members. Patricia: Something should be written for incoming
BOD members a handbook! Joanie says there is a document that goes out
from Caroline. Marci: In the last year, there has been more of a request

for BOD members to help out financially ?pressure? too strong of a word

but there has been a shift in the past year. Scott: 3 M's money,

membership, management you contribute in one or more of those ways as a
BOD member. Someone: It would be nice to have a buddy on the board board

mentor.
Ill Central Office Report

A/ State of the Office

TASK Liz talk to Caroline about bank accounts in next few weeks. Merchant
account Caroline has paperwork on this.

TASK Susan is willing to help Caroline with filing in central office.

Caroline has been spending a lot of time on the conference, setting up
Google lists, had family commitments and wasnt tending to CMN for a couple
of weeks. (Explanation of why Caroline is so busy she hasnt gotten to some
things.)

B/ Transition Committee Report. Liz reviewed where the hiring committee

is. Need to approve advertising for idealist.

Wiley wants to see contract that Caroline edited. No one else needs to see

it beyond hiring committee (working document). Wiley wants legal review. We
need a pro bono lawyer if we want this. However, people felt between
Bonnie?s husband and Liz's partner Gordon, we might be able to review
everything successfully without finding another professional who can do

this. TASK: Liz send contract to Wiley.

Liz was instructed to make careful notes about each step of the process! We
need a process down by which we hire new people.

Board approves posting on Idealist for $60. Patricia asks that we post on

Free job posting sites such as Craigslist.

Pay Range - $20-23K listed - discussion. Purly: Good to see youtll start

at a certain number and be willing to go up. Susan: Why the range?
Wouldn?t they all just ask for the top figure?

Joanie: Be specific about what would warrant $23K. Might give the lower
figure to someone who doesnt have much experience, as opposed to someone
with better qualifications that might be worth $23K. Wiley: Need
follow-through and scrub? this issue carefully on whether the pay is

hourly. Liz: Committee is willing to specify range of hours average 20-30
hours weekly. Anna: suggests language, ?pay commensurate with experience,
along with the range. Caroline: for several years, average was around 26
hours a week. Lately it has been more. Caroline did more work because she
was able to do more work learned more things, so did more. Scott: Most
important yardstick is that person is doing the job we ask them to do; has
open relationship with person employing them.

BOD Approved: 20-23K, commensurate with experience

20-30 hours per week.

VII National Conferences

Al Anna: Liaison report great progress in past week. Liz H and Caroline
and Anna are going to have a weekly team conference call. Pam Donkin is
going to be a liaison to the chair and the board to give Liz H support. Pam
is not the co-chair. Are working out some issues that Liz H had about child
care and the pre-conference concert. Purly suggests having the concert
earlier and keep the cost down to $5-$10 per ticket.

Wiley says he's very flexible about the date of the concert.

Wiley wonders if we should proceed with the concert?

Carole suggests doing the concert a month beforeS Letting the non-members
not pay a late fee. So that people who came to the concert could decide to
come to the conference.

Plan concert in the time-frame so that its around beginning of school.

Anna: What we need for the conference various committees listed in her
report which was submitted. Board wants to have Action core doing some of
the committees for the concert.

Suggest that Marci poll action core to see who's coming to the conference so
we can Solicit them for committees for the conference. Anna notes that some
tasks don't necessarily require someone to be going to conference to do
them.

TASK Marci & Anna will talk about how to get the word out to Action Core
that we need people.

David suggests also pulling in Advisory Board for tasks.

Volunteers for tasks:

Newcomers? Circle Liz B plus Californians

Opening Joanie, Susan, Wiley

Closing David, Joanie, local people, newcomers

Quilt Squares for Marie needed!

Annual Meeting Liz, Anna

B/ Conference Chair policy The requirement to have a co-chair was tabled
until this meeting. Anna: Motion that we require co-chairs. Caroline:
Totally agree that we have to have a chair who can work with other people.
But wonders how the co-chair will be decided. Carole: Most of the time it
seems people have found their own co-chairs, but if not we can find one for
them. It?s a big job and people have to share it. Caroline: Board approves
the person to be the chair. Will board approve the co-chair? Carole: We
must have a vetting process. Be careful about the emotions! We have to be
more careful as we go forward. Anna: Allow an exception for the co-chair,
to cover us in case one of the chairs has to drop off. If chair doesn?t

have anyone they can work with, thats a red flag about that person.
Joanie: We need a written proposal to encompass these different ideas.
TASK: Liz will send notes on this discussion to Carole, who will write up a
policy for naming/approving a conference chair & co-chair. Patricia: | was
just the chair of a big fundraiser, | feel we shouldnt mandate that someone
have a co-chair. We can strongly recommend it. | believe in benevolent
dictatorship. Mandating something puts you in a box. Allow for exceptions
as well. Marci: | strongly disagree agree with Anna that there are cases
that a chair might be disabled. There have been two chairs that needed a
lot of help! Strongly recommending it isn't good enough. Anna says she
would have liked to have a co-chair when she chaired. Person who agrees to
chair needs to see all the details and the timeline before they accept the
job. People sign up without knowing what the requirements are. Purly:
Favors a co-chair.

B 2/ Conference fees If we have co-chairs, how will this work? Carole:
Wording conference chair is welcome to waive having the fee cancelled.
But it is a courtesy to offer both people free entry to the conference.
Caroline will amend the conference policy and pass it by the board. Scott:

We should make sure the person who gets the free entry has satisfactorily
completed the work. Caroline: We don?t have language like this. It's
unnecessary. This language was discouraged. Joanie: Well be careful and
mindful of who we choose in the future. Carole: We have to be aware that we
may have volunteers who arent appropriate for the job. We have to say we
have to keep looking can?t just take the first person. Scott recalls the

time CMN hired an executive director we trusted that person to take care
of things and it wasn?t done. We have to be very careful that the person
completes the job satisfactorily. People are in consensus with letting the
conference co-chair can also receive free conference attendance. Wording
will be hammered out.

C/ Keynote Patricia thought the Dan Zanes keynote was great at Kindiefest.
Dan talked about grounded spiritual topics similar to Billy Jonas, and about
content of songs. Peter is a terrific choice hets an experienced keynote,

we dont have to direct him.

2011 Keynote committee Patricia has committed to being on the committee
even though she is leaving the board. We need a policy for how this
committee is set up.

(Need to codify it.) TASK Joanie will forward to Patricia the Magic Penny
guidelines and have Patricia review them to have a plan for forming the
keynote committee. Scott suggested a policy for the committee. This will
be discussed on the BOD list.

D/ Magic Penny Committee Frank will be resigning as of the fall
conference. Joanie puts out to the committee that we would like to find a
new artist for the MP award. Susan wonders if the artist donates the award.
Joanie: CMN pays $150 for it, but Frank has paid a little more from his
pocket. Susan is eager to have a look-the-same award. Patricia will talk
with Susan about past discussion of iconic Magic Penny award.

E/ pre conference fundraising concert we have a format in place from a
few years ago. TASK: Wiley look at that and update it with whatever. TASK:
Liz will send the policy to Wiley.

TASK: Liz will email Wiley & Patricia regarding the Banana Slugs. Ideal
time is about a month before the concert. It depends on the slugs?
availability. Sunday 12th or 19th in September would be ideal dates.

BOD meeting notes 5/21/10
Convened at 7 pm.

Present at meeting: Liz, Joanie, David, Carole, Caroline, Laura, Scott,
Wiley, Anna & Susan

Susan is task list compiler & led a Shalom song for Shabbat
IV Membership

The group briefly reviewed the membership chart sent by Caroline.
Membership remainds below 400 but a few members have been
added in recent months.

Scott: We set a goal since March to add members and we have done
that since then.

Purly has sent a report which was reviewed.

B 2 Scott: Corporate memberships - we looked at new angles on
membership. Make clear benefits of membership on the website, if
people are looking to join. We discussed that people get a home-page
link now, and we would have corporations get a mention in PIO.
(Actually now they are listed on back page. But right now it’s
“buried.” We’d like to give them more prominent position.) We’d also
have them have a link in the e-newsletter. Joanie suggested
introducing them at conferences.

Joanie: Peter Alsop idea about reducing the price a little if you join
for multiple years. Caroline: What’s our aim in offering option for 2
years? Member’s convenience. (And you have the committed longer.)
Wonder if the aim is worth losing the money. Joanie says you’re
showing them appreciation and keeping them involved. Several
people chime in that this sounds like a nice break - offer people $10
off. David: Cash flow issue - we’re losing $1,000 if 100 people do this.
But we get the money sooner. Caroline: the board has held back the
money for when people join for the second year (in a designated
fund). Anna: It also saves cost and time for getting people to renew.
Scott proposes a $120 dues figure for 2 years. This was approved.
TASK Joanie will consult with Caroline regarding what happens with
the brochure insert.

Scott -brochures - membership committee would handle this issue
with Ellen. Takes it off Exec & Caroline. Joanie & Caroline are in
process on brochure. Caroline says she’ll talk with Joanie or Scott
about it.

B 1 - Lapsed member contact

This is a regional rep sticking point - contacting lapsed members.
Caroline turns this over to the regional reps. But the reps don’t often
do it. This is something that David will take up with reps or it will be
considered further. It was suggested that perhaps a board member
would be better able to take charge of this, rather than leaving it to
the regional reps.

Liz says send conference info to everyone who’s been a member in the
past 5 years. Caroline will do this = will be sent by email. (She says it
was not as effective to do it by regular mail, as many addresses had
changed and we spend money sending it out to people who never got
it.)

B 3 - FYI for board - we have written a letter intended for people that
we could have a reciprocal relationship with. [Question from LB:
What’s the status of this letter? Has it gone out to anyone?]

Scott: We did a little bartering with Kindie fest - we wanted to give
them memberships - they got a corporate membership. [Comment
from LB: Not clear on exactly what exchange was made] Kindiefest is
now a corporate member for a year, and we worked out a trade with
them. Scott is working on doing this with ECMMA too. [Note to
Scott: Talk to Liz B about recent reciprocal arrangements with
ECMMA.] Joanie did barter with Ohio Folk festival to list them on
CMN web page and got them to display CMN banner at festival.

Scott: We want at least 50 new members in the coming year. Scott
asks board to sign up people wherever we can.

Susan: In the Midwest, our spring conference is this Sunday. If you
bring someone with you, that person is free. (Doesn’t have to pay to
get in.)

C Regions Report - David a little behind due to family
circumstances.... Asks people to think about how they might be able
to help out.

Issue with google list of regional reps - David isn’t getting emails.

D Mission statement report - Scott - has assembled a committee - Liz,
Joanie, Scott, Judy Caplan Ginsburgh, Mara Sapon Shavin, Kathy
Lowe, Candy Heitner, Nancy Shimmel, Brigid Finucane, Amy Conley,
Philip Alexander. Anna said no members of color are on it. Also nota
lot of younger people on it. Joanie suggests Hassaun. [LB: This topic
dropped out of the discussion - should be revisited with Joanie and

Scott.] Scott sees himself as a facilitator - will try to keep his own
opinion out of it. We put online a request for people to submit ideas -
about 5 people responded and they were asked if they wanted to be
on the committee. Laura wonders if anyone’s on the committee with
a little different mindset (people who might have the POV that CMN
shouldn’t stay the way it is.) Joanie: ie. Why isn’t Monty on the
committee?? Scott: Monty and I have discussed this topic - marathon
conversations. Monty’s views have been heard. Scott adds that the
people who have been named to the committee are more forward
thinking than one might give them credit for. But he would consider
adding Laura or anyone else who she suggests for the committee.
Scott needs opinion on this: people have told him that if we’re going
to have a short statement, that our principles would be something the
mission statement would point to. Or do they need to be in the
mission statement itself?

Joanie asks Scott to pose this question to the BOD list. TASK! Scott
encourages people to contact him if you have thoughts.

E ROC - Reach Out to Children

Laura reports on this idea that originated with Sarah Pirtle, herself &
others at the October conference. Idea is to do volunteer projects
with populations that need some volunteer outreach. Carole: It needs
to be written up as a formal proposal that includes parameters of
what is a ROC program. Boil it down and make it more clear. Laura
feels a bit unclear on what needs to be done. Says Sarah is feeling
really overwhelmed right now and can’t work on the idea. Laura feels
that perhaps Sarah is done with it. Carole: we need to forma
committee and include people who aren’t on the board, who could
formulate a protocol. Joanie: says she’ll work with Laura on it -
however, see subsequent discussion below.

Anna: Maybe there is someone on the Ad Board who could help with
this. Also the Old Town Folk Music members participate in an
outreach program - they might have some ideas. (Laura Doherty).
Another person Anna knows who isn’t a member now who might be
interested in getting involved.

Wiley says he’d like to be on that committee too. Scott: I re-read the
proposal and found it a lot easier to understand what’s being asked of
us. Asking for stories about outreach people did - we'd put it on the
web site. Ask people to tell us these stories = this would be a
template for others to go out and do it.

Joanie: There are additional aspects. Sarah wanted to do press
releases to publicize CMN.

Scott & Susan expressed the opinion that all of us are busy doing
work for CMN. If someone comes up with a great idea, that person
should follow through on it.

Carole - the program needs to have somebody that makes it happen.
Would call Sarah and say the Board is so overloaded with survival that
it’s hard to make this type of thing happen. TASK! [Note from LB:
So it seems that this idea is on hold until we figure out who’s going to
head it up. Laura, you’re off the hook if you want to be, or we can try
to find someone to help you!]

F - Purly’s report on Songwriting contest for Youth - return to this
when Purly is on the call Tuesday.

V Finances

Caroline: checking account is running about $4,000 but on the book
at the bank it runs $12-13K. We’re paying our bills and moving along.
Carole - concern in January about not being able to pay bills.
Caroline: We took at onetime transfer from the stock acct of $7000.
That is providing a cushion for us.

Carole: wonders if we have used some of that $7,000.

Caroline: You can’t tell which is being eaten into. If the checking
account starts going down, we'll be eating into it. Checks written 2 or
more months ago that haven’t been cashed yet. TASK: Liz find out
what these are..

Anna: We can’t run our checking account with no cushion. If the
income slacks off for any reason, we’d have fees. We’re going to have
to pay for the conference before it happens. We must have that
money there.

Carole: Are we going to have to take another advance out of our
reserve fund to pay for the conference?

Caroline: I expect that we will not.

Estimate for conference on the contract: 17,651. We paid $7K of that
already. We have to pay the remainder slightly less than a month
ahead. Early-bird registration deadline is August 1.

(Break-even number is 86 adults at early rate).

Wiley wonders about our net worth history. Caroline relates the
figures from 2006 and 2007, when it was higher.

Caroline used her own pay as the cushion for several months. So she
is finally paying herself.

Carole: Saying we need to kick into gear with fundraising is okay for
long term. We need to live within what we make. I got contacted by a
member to ask how we can pay $20-$23K for coordinator?

Liz: TASK - talk with Carole about the budget.

B Treasurer job - Liz reported that Marci wrote an email. We need to
all reach out to people. Wiley: Suggests Score organization. Free

advisors to small businesses. Joanie: Business clubs that do
community service. TASK for Joanie: Will look into possibility such as
this. Someone else: Advisory Board or Action Core might have people.
We should ask applicants for coordinator to look at a balance sheet
and ask them questions about it.

Online Services Report
(sorry the notes are a little briefer since I was giving the report)

TASK: Liz will send BOD prototype website.
Wiley mentions as Dave Orleans - good person on environmental
resources. Liz says she has already been in contact with Dave.

Joanie: We should link up Peace Resources with Teaching Tolerance.
(Do that in membership.)

Let national environmental programs know that we’re doing the
Environmental Resources.

We need a PR person!

Write up job descriptions and use our online contact points to recruit
people to do things. There are people who'd give time but we’re not
reaching out to them enough!

Susan: Will help with Resources pages. Would do work on Peace
Resources. TASK - Liz will be in touch with Susan!

Wiley: We could turn our My Space friends into an opportunity and
invite them to join twice per year. People in CMN should join the My
Space page.

Scott: People who work on social networking sites should be a part of
the Membership Committee! (Should be a like a subcommittee of
membership.) Liz clarifies that at least Membership Committee
should be talking with the people who work with the Social
Networking sites. TASK: Scott will talk with the social networking
folks about membership related tasks. [LB to Scott: For the moment,
this group is Laura, Amy Conley & Debbie Rankin, but we should add
some people to this group.]

Bill Wellington offered to do a workshop at the upcoming conference
on you tube videos. Liz B thinks this is a swell idea.

An FYI - You can see when people turned off your video on You Tube -
did they watch whole thing?

Archiving PIOs - under $500 to scan the PIOs - Dan Cohen might be
willing to do this. We also can pay someone a small stipend to do the
indexing, some of which has already been done. TASK: Liz will work
on this with Caroline. Will seek a sponsor for it. Board agrees to this.

Joining online - we have a complicated system for how to join.
Caroline: It’s nearly ready.
Will be early June.

Scott joined ECMMA and was a member w/I five minutes - they have
opt-out program on their forum program. We should automatically
make people part of the e-list when they join. Caroline will change
the welcome letter to let people know that they’ll be added to it and
give them option of opting out.

PIO Report

Joanie: Hassaun has cataracts and is having difficulty reading for long
periods of time. Therefore it’s hard for him to edit. He has asked for
help from family members to get the material done by the end of May
- he missed Jan’s graphic design window. But this is going to go
forward. It will come out sometime in June.

He is in line for corrective surgery for his cataracts. Joanie is trying
to find out whether he can continue and what kind of help he might
need. She hopes he wants to stay on.

Wiley suggests we write him a letter of concern. Separate out our
concern from whether he continues the position at PlO. TASK: Wiley
will make a call to Hassaun to convey that the board sends their best.
[Has already been done. Thanks, Wiley!]

Scott asked about Nancy Silber - got a bunch of songs from PIO and
did some midi files.

Upcoming issue: Jan and Hassaun think it would be easy to have live
links to song files in the PIO imbedded in the pages. It would appear
in such a way that the print page wouldn’t give people a feeling they
were missing something. Board agrees to this.

CMN Bod Meeting Notes 5/25/10

Present: Joanie, Anna, Carole, Liz, Marci, Purly, David, Scott,
Caroline, Laura, Patricia, Wiley

2011 Conference Update

Liz reported that Sammie & Fran have been looking at various options
near Boston, including one on Cape Cod, which would be a hour and a
half bus ride from the airport. People wonder how much bus would
cost. Would it cancel out the price difference? Scott wonders if we
looked at places in Rhode Island?

Caroline gives figures on Warren Center (45 minutes from airport) -
basic cost for a cabin room around $400.

Board would like to ask Fran to find out how frequently buses go
down, do they go from airport, and how much are they? Would that
make the difference in the price? Issue is not 90 minutes’ drive
away, but how much it will cost for the transportation to get there.

New London, NH - a past gathering was held there. It was very
rustic. (Freedom?! Not an option.)

Caroline says the absolute deadline for making a decision is this
year’s conference.

Report from the 2011 chairs on their recommended place or places
will come back to Exec Committee regarding the location, and will
send to board.

2012 - Midwest is the likely location. Everyone agrees this is a good
idea. We need to recruit chairs. Anna says no one immediately is
evident who could do this. Carole doesn’t know of anyone right off
either. But we should start putting out the word now. Midwesterners
on BOD will start putting out feelers.

Purly: difficult for teachers to get away from their classes early in the
fall. Could we push it back to late October or early November?

Joanie - it might be useful to pull together a survey of members.
Purly says she’ll put out an email to the membership.

Caroline: often the norm has been the third weekend of October.

Patricia: Survey: Don’t put parameters on it. Maybe there’s another
month that would be better for people. There might be another time
that is optimal. TASK - Purly will put out a reminder email to the
BOD list to get help with the survey.

Consensus to tentatively plan to hold conference in Midwest in 2012.
Deadline of end of fall conference to attempt to find co-chairs.

2013 - would be West again.
2014 - east again.

(Above is not firm, just thinking out loud, per the pattern of recent
conferences.)

Anna: When the conference is in a particular area, even if we don’t
see a sustained increase in membership, people attend the conference
whom you don’t see otherwise.

Anna suggests we visit south & other regions. Joanie: pay attention
to which regions are active.

Joanie suggests tabling these questions for the fall meeting. This was
approved.

VI Fundraising

Wiley submitted written report - sponsorship committee has not done
much but plans are afoot to meet. Wiley will work with Steve Blunt to
try to get 12 business donors (corporate members) by date??. Wants
to get the biggest corporations we can find to give cash or some kind
of other in-kind service or benefit. Wiley is hopeful we can get some
of them to give more than the $250 price for a corporate membership.
Marci says very large companies have specific grant applications and
aren’t easy to get to. As opposed to a company such as Music
Together which is a smaller business but is easy to approach.

Marci suggests making a list of predisposed donors and research
them to see whether it’s feasible to approach them to be corporate
members. Joanie suggests musical businesses such as West Music,
Rhythm Band Instruments, etc.

Scott: Is willing to work with Steve to create the list of like-minded
organizations that might do trades then we can avoid duplicating
efforts.

Patricia: Pick card person said he would donate his product to CMN
but doesn’t really want to be a member of CMN. He’d just bea
business sponsor, not a member.

Joanie: They get advertising for their product.

Scott will be connection between the fundraising committee and
membership.

Can we rev this up even sooner? See if we can get our donors by July
1?

Wiley: Goal is to get 12 in the next 11 weeks. Or at least approach
12.

Purly is putting together a list of ?? She had a computer crash and
hasn’t been able to get back the list she put in initially. Wanted to
make a CA list of people we should let know about our conference.

Purly suggests featuring one donor a month on the web page. Patricia
suggests lighting a fire under the committee to get the Pick Card guy
some benefit.

TASK Joanie will brainstorm a list of businesses she thinks we should
approach with Scott? Steve? Wiley?

Scott proposes creating a spot for a featured donor or corporate
member - nice perk for a corporate member. Bring up to web design
- featured corporate member of the month. Would include a link to a
story about that member or their business. Could also be a feature
spot for someone who gives goods or services.

Want to make the change in the web site should be equally fast. Want
a box on the home page. TASK: Liz will talk to Carl and Jack and get
back to Scott in the next few days.

Fundraising Concert

We need to have a viable committee before we can move forward with
the west coast concert.

Committee that Wiley spoke to: Ingrid, Judy Bayse, Mara B., Nancy
Shimmel, with help from her publicity person, Susan Hopkins, Dennis
Ronberg & Bonnie Lockhart. Wiley would like to get a small grant to
pay for a block of tickets for low income children and parents. Build
up the cash flow for this to about $3,000. Possible venues have been
listed.

It’s up to the BOD to decide about going forward.

Patricia: Caroline put out a notice to NoCal members and didn’t get
any responses for Patricia. Wiley called people and assembled the
committee that way.

Wiley feels okay about approaching the artists given we have these
people. Patricia would approach Banana Slugs to see if they are
interested and available. Wiley says he wants it to happen, so he’s
going to work really hard. Patricia thinks we should ask them to
donate their performance. Good perk for them is that they’ll be part
of the kick-off promo for the Environmental resources pages.

TASK Patricia will approach them to find if they’re willing, able, what
dates they have available. Wiley wants to find local donors who will
buy blocks of tickets.

Spring FR letter status

So far $2,337 has come in - $1500 from one person. $837 other than
the $1,500. So we will meet our challenge, but it would be good to
drum up more donations.

Send a reminder email to people - about the fundraising letter. TASK
Liz will reword this letter for an email. Which will have a link to the
donation page.

Anna says Sol doesn’t care how we calculate his challenge - he just
wants to make a challenge. He offered an extra $100.

We have met the goal but will keep pushing for donations.
Patricia wonders about current keys to success results -

Caroline: for 2009 - has one figure. $8,537 (October - Dec. Keys
brought in that amount)

Caroline: $650 has been raised for Keys to Success so far.
Anna says she has been sending out thank you letters on a timely

basis. (THANKS ANNA!)

Wiley: Best hope for meeting or exceeding income needs is to find
willing donors with predisposition to give. People who’ve given

$100+ in past years. We should get a list of these. Wiley suggests
that if we raise $17K we would have $5,000 extra that we could save.

Identifying past donors: TASK Caroline will send the list to Patricia,
Wiley and Exec. Going back to January 2008, of anyone who gave
more than $100 in a single year, and when they gave it.

Wiley: there is potential with grants. Not spending a lot of time on it
right now.

Scott: Perhaps can we arrange a monthly update on where we are on
fundraising? Breakdown of different FR programs so we can see
where we will get the $12K from. QUESTION: Who will do this? It is
a good idea. Wiley? Liz can help.

How much will we get from each of our projects?

Wiley should be interacting with Caroline on these totals - he could
ask Caroline for a monthly report but Caroline isn’t sure what monthly
reporting will accomplish.

Wiley needs a replacement for Patricia.

TASK Exec will discuss regular reporting on fundraising proceeds and
report back to Scott and Wiley.

Patricia is waiting on Steve Blunt’s subcommittee to report back on
the benefits for corporate donors so she can get back to the Pick Card
people.

Joanie: if you have a project that’s gotten bogged down, please bring
it back to the board at let us know that nothing’s happened, and we'll
make it move.

Membership & Young Songwriters’ Award.

Purly sent out a file to people for benefits that corporations get from
donating. People should check on this.

YSA - to encourage young people to join CMN and for our

organization to encourage youth creativity in songwriting (and grow
membership). Membership committee had mixed opinions about it.
Patricia is on another board - they did some kind of contest with the

schools. They got very few entries. Question of how this would work
- how it would be publicized.

Carole: this is a great idea but takes up a lot of time when we don’t
have the people to focus on it right now.

Scott: I got similar criticism when we did the all songs issue - I was
passionate about it and willing to take it on. It’s up to Purly to follow
the passion and create the momentum to make it happen.

Purly might be able to do it once she gets going on some of the adult
membership pursuits.

David: This doesn’t necessarily take away from other CMN pursuits.

Joanie suggests submitting a proposal to the board - Purly sent
something in the past week. She would be happy to take suggestions
on it.

Perhaps Purly can get action core to do a committee that would work
on this. Purly would like comments from the BOD on the various
emails she has sent recently. These ideas will be discussed with
membership committee and also will be interfacing with Steve Blunt’s
committee.

Scott: We’re doing conference calls with the membership committee
to keep the ball rolling.

Purly was also looking for a template of a letter that members could
send out to local papers to look for new members. Caroline sent what
we already have. It can be drawn from, but it’s not exactly what is
needed. Kick this around with membership committee. Marci offered
to do a basic press release that incorporates what Caroline has into a
draft. TASK - Marci will remind Caroline to send this, and will send to
board.

Pass It On/Hassaun - He is going to send the current PIO to Jan by
this weekend. He wants to commit to doing the fall issue. He will be
having the surgery in late June and he won’t be teaching during the
summer. He also has a friend who’s helping him with the current
issue and has been talking to her about CMN to see if she would be
interested in replacing him. Joanie says we will have more news soon.
We could go back and look at the other people we interviewed to see
if they'd be interested.

Caroline was dismissed from the meeting so that we can discuss how
to honor Caroline. Separate notes available on this.

CMN MEETING NOTES
May 31, 1991
Pine Bush, N.Y.

? Planned per PIO! #7 p. 18; mentioned PIO! #9 fall 91 p. 2

Notes by Caroline Presnell 5/6/02

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Boars [oo Attachment

Ss

e-mail protocol proposal: for beard awd rees

—

on

Always get permission from sender before forwarding their e-mail thoughts to others.

Be careful not to quote someone from an e-mail “conversation” and call it their
opinion. E-mail tends to create short, declarative ‘opinions’ that are often only isolated,
momentary thoughts which might easily be changed if they were bantered about within
a discussion with others. Exchanging your own opinions is fine, but do NOT use
people’s e-mail statements to discuss their opinions within an e-mail discussion with
others.

. If an issue or topic is “loaded” or has caused bad feelings, pick up the phone and have a

real time dialog where you can be respectful of the give and take of emotions.

. Consider carefully which types of decisions work well over e-mail. For example, setting

up meeting logistics can work well; having a dialogue about policy or values does not
work well.

. When replying to an e-mail that was sent to others as well as you, decide carefully

whether or not to send your reply only to sender or to All:

¢ If response would influence all in their’ responses, or avoid duplicate efforts by
others, then send to All.

* If only sender needs your response, then spare All the unnecessary overload, and just
reply to sender.

. When passing on information, always state the source (original sender or the string of

senders).

. When replying to a message, if you have your e-mail set up to automatically quote

original message when replying, delete the original message unless it’s necessary to your
own response to have it seen again. Especially be considerate about not sending long
threads of many past replies to replies to replies after your own response unless they are
all necessary.

. Be considerate about the length and distribution of e-mail attachments....they take up a

lot of space and time for many receivers.

. If you need an immediate response because something is truly urgent, mark it so in the

title. (“Response needed now” or “urgent” or “please answer ASAP” etc). We are all

C Goat.)

E-wverl Pot cal >Re

suffering from a proliferation of more and more messages and that will flag the absolute
urgent messages for those of us in a time pinch and avoid frustration on both ends.

10. After reading an “official” e-mail (as opposed to personal), confirm to sender that you
have received/ read it.

11. Before forwarding an e-mail string to a new party, it is wise to read the entire string that
precedes it to ensure all prior messages on the subject are appropriate.

Board only -
12. Please send the following info to Jo: jhammil@mediaone.net and I will compile for all:

A. What is your current preferred e-mail address?

B. Approximately how often do you check your e-mail? (please delete all but your
answer. add comments if you'd like)
every day
every 2nd or 3rd day
once a week
rarely

C. In what programs can you receive attached documents? (delete those that don’t work

for you)
Microsoft Word
WriteNow
MacWrite
others--please list names

Avan anwi\ & CucanHepns

Gloe

Caroline’s Informational Notes for 6/00 Board Meeting

PROPOSED CHANGES TO THE BYLAWS
To be brought before the October 2000 board meeting

Article lV, Section 3B8

Current

At any meeting of the Directors a quorum shall consist of a majority of the Directors then
in office. The board of directors may not decide any questions or matters unless a
quorum is present.

Proposal: Alternative #1—Change to New Wording
At any meeting of the Directors regularly called or specially called according to these
bylaws, a quorum shall consist of those present in person or by telephone.

Proposal: Alternative #2—Take no action

Rationale

At one or more regular meetings, and at any number of post-meeting extended sessions,
there have not been legal quorums. Therefore the actions taken were, strictly speaking,
not legal. Is this a situation in need of a remedy? Maybe not: one approach would be to
leave the bylaws as they are and ignore such slippage on the grounds that it's unlikely
that problems will arise around board decisions. Another approach would be to redefine
the quorum to ensure that it will always be met, although that raises its own questions.

(cont.)

Board Meeting 6/ 1 0-1 1/00: AUTHORIZATIONS

EXPLANATION OF NEED

According to our attorney, CMN officers are automatically legal agents for the board and
the organization. Other members, including other board members, should be specifically
authorized to act on our behalf in matters that have or could have legal implications.
Otherwise there could be a challenge to the person's legal authority to take the action.
This works to protect both CMN and the individual(s) taking responsibility. Likewise,
Merrill Lynch requires specific kinds of identification of those who are to interact with our
account manager and have access to full information on our stock account. As our
officers, Bonnie and Joanne automatically have authority to buy and sell; the board must
authorize any others.

WEB SITE

Proposed Action:

1) The board authorizes Barbara Tilsen to sign agreements with writers and those
furnishing art or photographs granting permission for their copyrighted materials to be
published on the CMN Web site.

2) The permission agreement with Bobbi Bernstein signed by Barbara before today is
declared valid.

PASS IT ON!

Proposed Action:

1) The board authorizes Susan Keniston to sign agreements with writers and those
furnishing art or photographs granting permission for their copyrighted materials to be
published in Pass /t On!

2) All permission agreements previously signed by Susan are declared valid.

NATIONAL OFFICE REPORT TO BOARD 6/00

from Caroline Presnell

BULK MAILING PERMIT

Our bulk mailing permit has been moved from the Montvale, N.J., post office to Evanston,
Ill. (which had been a secondary permit). Not only is this practical, but necessary, since
we hadn't used Montvale for more than 2 years and it was cancelled.

ERIC

The board approved following member Cathy Winters' suggestion that we submit P/O! for
the ERIC files. (ERIC is a public-access education resource database under the U.S. Dept.
of Education.) However, when we received the permission papers to sign from ERIC, it
was Clear (and confirmed by a copyright lawyer) that we are not in a position to make
this connection, since it requires CMN's giving ERIC permission for various publishing
options. The copyrights for P/O/ materials not created by staff are not CMN's, but remain
with the authors.

MEMBERSHIP DIRECTORY
The Directory is completed and in the mail!

GIFT MEMBERSHIPS

The Gift Membership project was a huge success. During and immediately after last
year's national gathering, we received 99: 84 new memberships with a recipient
specified, 3 gift renewals, and 12 memberships with no recipient specified, for a fee total
of $3465. Since then we have received 3 more.

The Membership Directory was well along in production by the time all of the followup
work was done to complete the gift process. Gift recipients had not chosen to be
members and many of them previously knew nothing about CMN. For those reasons, the
recipients are not listed in the new directory. When we are ready to publish the next
Directory Supplement, they will receive letters asking them to indicate whether they
want to be listed.

MEMBERSHIP REPORT
Region Current
5/1/00
Canada 11
MidAtlantic 21
Midwest 66
N. California 168
New England 128
New York Metro 67
Pacific Northwest 26
S. California *69
Southeast 39
Total 595

* inc. 2 outside U.S./Can. affiliated with SC


6/00 Office Report, cont.

COMPARISON OF CAROLINE’S HOURS

Year Mgt./Admin. | Spec. Proj. | Total

1995 414.6 181.3 595.9

(11 (70%) (30%) (Av.11.5 wk)

mo.)

1996 611.1 449.7 1060.8
(57.6%) (42.4%) (Av. 20.4 wk)

1997 588.6 535.5 1114.1
(52.8%) (47.2%) (Av. 21.4 wk)

1998 678.7 665.7 1344.4
(50.5%) (49.5%) (Av. 25.9 wk)

1999 784.7 570.9 1355.6
(57.9%) (42.1%) (26.1 wk.)

2000 461.8

(5 mo.) (Av. 23.1 wk.)


6/2/00
Dear CMN board members,

Last month | had a long phone talk with Joanne Hammil about my work as
editor of Pass /t On! You're all aware that I’ve been finding myself
overwhelmed with the size of this volunteer job and the cumulative impact
on my life of devoting so much time to it. | know that I’m in good company
with the rest of you wonderful CMN volunteers, and that’s part of what keeps
me going. But I’ve been telling Bonnie and Joanne over the past several
months that there’s a crisis brewing. So we’re taking a look at this. The
following are some of my notes from my talk with Jo, in which she asked me
to be as specific as possible about what my needs are and how we might
address them. So here goes.

1. Some people may not realize this, but I’ve already been working on Pass /t
On for nearly 5 years (I got my feet wet in the summer of '95, helping Bob on
the fall '95 issue). While the first couple of years were not as intense as the
past three have been, that’s a long time to sustain this level of volunteer
effort. Since last fall I’ve been doing the whole job myself (with some help
from Sally). By the time of the June board meeting, | will be in production on
my 16th issue. (The Stones’ tenure was 13 and Sarah’s was 5, according to
Caroline’s records.)

2. | think this job, if it is to be held for a long period of time by a skilled
person, should be paid. | would like to be paid. It would make a significant
difference to me now if there were a budget of $2,000 per issue. That would
be a good start, but it really should be more. That comes out to about $10
per hour, which is way below what an executive editor or a developmental
editor would get paid in the private sector. | could envision continuing in this
job for many years, if | could be decently paid for it.

3. Unpaid, | could foresee continuing for perhaps another year. | realize that
that’s not a lot of time for the board to find funding for this job. Nor is it
much time to find a volunteer to replace me, particularly as there’s nobody
in sight for that. | hate to be the one who may be needing to pass off the
baton at a time when there’s no one to take it up. This would be sad for all
of us. It may be that we'll need to try to find short-term volunteer
committees who can put together a publication that will serve our purposes
until we find another skilled volunteer editor and/or funding for the editor’s
job.

4. Paid or unpaid, | need to spend less time on P/O. I’m putting in about 200
hours per issue, or 600 hours per year. I'd like to cut that back by at least a
third.

5. | would vote to go to two issues a year. | know there’s been a lot of
reluctance to do this, which | understand. It’s tricky to juggle all the
concerns. Here’s my best thinking:

a. As I’ve said, | need to spend less time on P/O. If we stay with 3
issues a year, they will have to be much skinnier (i.e., 24-32 pages). If
we go to twice a year, they can continue to be fatter (i.e., 40-44
pages). If you do the math on that, people for whom a CMN
membership is primarily a subscription to P/O should only suffer a
slight reduction in the number of magazine pages per year, if it comes
out twice instead of three times.

b. When P/O is published three times a year, | don’t get a real break.
The waves come one right after the other. | t’s a big job, and I'd like to
get a break between issues. The winter issue is well timed for me, with
its October-first due date for submissions and its end-of-November
press date. The second one could be a summer issue and have a
submissions due date around the middle of March and a press date
around the middle of May, so ild be all done with proofs by the time
the school year ends. That would give me at least six weeks off
between issues, when | can just put P/O out of my mind.

c. Going to two issues a year, | should be able to sustain the present
size and quality of the magazine, which has a lot to do with my interest
and satisfaction. Doing three skinnier issues a year, if I’m not
particularly proud of the results, may not increase my longevity in the
job. | need to be proud of what I’m doing with P/O, to devote so much
time to it. And three skinnier issues might actually take me more time
to prepare than two fuller ones.*

d. Fuller, more cohesive and in-depth issues of our magazine may be
more impressive to potential funders, who, we can hope, will see them
as evidence of a substantial, vital, high-quality organization.

I’m grateful to all of you on the board, for taking a look at this with me.
Thanks to Joanne for her encouragement and great questions, which helped
me to think about what will work for me. Thanks to everyone for the
appreciation and support you’ve given me in my years as an editor of P/O!
It’s one of the great blessings of my life to be part of this wonderful group of
people, and | know we're all doing our best to keep our network thriving. 1'll
look forward to hearing your thoughts about P/O!

Love, Susan

* How much time is devoted to P/O could obviously vary, depending on who
is doing the job. I’ve been thrilled with the opportunity to be at the helm of

PIO and take it in the direction of my vision of its potential. | think the fuller
issues are more attractive and satisfying to readers, and i've felt proud of
them. To me, the fuller issues better capture the richness of our network
and what we have to offer the world. Others have told me they feel the
same way, and this is exciting. Of course, this is more work, and some have
suggested that maybe it isn’t necessary, maybe less would be enough. I’ve
thought about this, and what excites me is the magazine’s great potential to
(a) reflect and share the rich resources of our network; (b) reach out to the
diversity of people and occupations (performers, educators, songwriters,
producers, parents) we’d like to have represented in our membership; (c)
cover our themes in sufficient depth to have impact; (d)feature expanded
reports on major regional gatherings, board discussions and actions, and the
like; and (e) serve as a historical record of the people who have shaped and
continue to shape life-affirming children’s music. That’s a lot! (And I’ve left
some things out, ilm sure.) While not every issue will cover all of these
things, | enjoy the challenge of working with the many facets of this
potential. Another part of the job to which | give a lot of attention is helping
writers to develop and refine their submissions. People who write for us
have a wide variety of abilities and styles as authors, and | work with them to
help ensure that their messages come through clearly and with integrity. It
would be lots easier to line up an interview and a couple of features for each
issue, plus our regular columns and departments, and print everything pretty
much as is, with minimal editing. Would that be enough of a creative
challenge for me? For a short time, maybe, but having done the job for
many years now, | think I'd get bored pretty quickly. (This is a very personal
thing, and ilm being honest about who | am and what's kept me doing this
job. This is not a reflection on anybody else who has been or might be editor
of P/O.) Just as important as the question of what’s enough for me is the
question of what’s enough for CMN. That’s something we'll need to look at,
as we consider how to keep producing P/O.

WEBSITE REPORT for 6/00 Board Meeting [Attachment #5

Website is a place for the public at large to find out about CMN; it
is also an extension of the "fertile ground" that our network is - a
place where members can dialog with each other, share
information and other things related to our interest and work with
children and music; it is a communication tool internally (e-mail
list) as well as externally (links and bulletin board

In the works:

1. Bulletin Board - see Caroline's e-mail notes

2. Resources - list in Caroline's e-mail using same disclaimer there;

also includes links to CMN members' websites

3. PIO: will have cover, toc with highlighted title of the article
included on the website for current and previous issues (at this
point starts with Winter 2000 issue)

4. National Gathering - put on flyer?

Criteria for links on our website:

General:

. Must be appropriate for both children and adults

. Must be in keeping with vision and mission of CMN
. Recommended that it be music-related

All links whether member or non-member will be visited first by
Barb or Caroline to make sure meets our criteria

Some issues to clarify:'

Need to keep a safety net intact around any one who uses this site -
so we will check out our links and make sure they are appropriate
Clarify issues of promoting individuals - how put out info on
touring, products, etc. - use CMW calendar, but where in our site
will this be appropriate Do we want to specify that things are only
music-based?

Attachment #1 61!

(Part of) FINANCIAL REPORT
Board Meeting 6/01 Prepared by Caroline Presnell

PER-MEMBER FIGURES

1999 income all sources $60,931 / 600 mem. = $102/mem. per yr.
1999 total expenses $63,471 / 600 mem. = $106/mem. per yr.

(Per fin. report expenses $72,221, but deducted $8750 Ed. Dir. salary for this calculation, since one-time. Also, $6000
deposit on ‘00 gath site paid this yr., not usually made until yr. of the gath.—this not deducted for calc.)

2000 income all sources $64,942 / 600 mem. = $108/mem. per yr.
2000 total expenses $62,941 / 600 mem. = $105/mem. per yr.
AVERAGE PER-ISSUE PASS IT ON! COST Issues #34-#37

Design, printing, professional (CP: production, ed./proof, general) $ 562
Distribution (postage + CP labor) 362

Total per-issue average $2711

Note: Starting with #38, add editor fee

Attachment #2 601]

BOOKKEEPER JOB DESCRIPTION

WORK LOAD

The job averages about 10 hrs. a month (c.12-14 hrs. Jun.-Nov., 5-7 hrs. other
months). Boosting the periodic activity level are registrations for the national
gathering, which start coming in in July and peak in Oct.-Nov.; a peak of
membership expirations in the fall; a yearly fund raising campaign; and a gift
membership campaign in the fall.

MONTHLY TASKS
¢ Balance bank accounts
e Make bank deposits
e Pay bills as directed by the board and the national coordinator (Caroline)
e Update the regional records subset & record regions’ financial activity

Generate & distribute monthly reports to the executive committee & the national
office

In June and December, the bookkeeper should send each regional rep a statement of
their region’s funds. It is their responsibility to report any discrepancies.

NATIONAL OFFICE REPORT 6/01

Attachment #3}

TIME / TASK ANALYSIS Summary Year-to-Date (Jan.-May)

Caroline Presnell, Office Management Consultant;
CMN National Coordinator

OFFICE MANAGEMENT & ADMINISTRATIVE WORK | HRS. SPENT
Membership maintenance & inquiries 109.8
Administration 136.4
Office maintenance 26.1
Servicing regions 19.7
Total Ofc. Mgt. & Admin. Work 292.0
OTHER PROJECTS HRS. SPENT
‘01 National Gathering 30.8
Pass It On! 49.4
Board Matters 64.2
Outreach/Marketing 4
Internet Services—Web Site 26.3
Internet Services—E-mail Group 19.0
'01 Directory Supplement 36.4
Stock Account 2.9
Logo Merchandise 1.2
Brochure 26.4
Total Special Projects 257.0
Total Hours Jan. -May:
549.0

MEMBERSHIP SUMMARY

Region Curren New Membership
t 2000 History

Canada 15 2 1/95 373
Great Lakes 26 2 6/95 356
Mid-Atlantic 26 5 1/96 363
Midwest 52 9 5/96 385
N. California 92 13 8/96 415
New England 138 21 1/97 448
New York 84 16 5/97 457
Metro 1/98 497
Pacific 19 0 6/98 497
Northwest 6/99 498
S. California 65 1 10/99 521
Southeast 26 3 2/00 |* 612
Unassigned 1, 0 1/01 617
Totals 544 82 6/01 544

26 Institutional 52 Business * Includes 1999 Give A Gif

462 Individual/Family 4 Corporate

expiring 1/2/2001; 11

t,

renewed

Attachment #4 6,01!

Pass It On! Editor Job Description

Overview

Supervise production of two issues of P/O! each year, each 28-36 pages, working in
consultation with and under the direction of the Editorial Advisory Committee (Now
assuming the third issue will be all songs, with a different editor.)

Tasks

¢ Work with department editors and other staff to identify articles, songs

¢ Contact the potential authors, contributors, to negotiate the work

e¢ Work with the contributors to develop their articles and finish by deadline
e Solicit artwork and photographs

¢ Monitor collective manuscript size

e Edit all articles or supervise content editing and copyediting by others

e Arrange for needed permissions

Edit or write captions for photos and art, write cover sell lines or delegate, do other
finishing tasks
Mark the manuscript for the graphic designer and mail it with all materials

Qualifications

Organized

Good communicator and manager

Knows how to edit and when not to

Helps writers feel good about themselves

Is not currently over-committed

Helps develop new writing talent

Knows that content is more important than style

Appreciates where we've been, but has a vision of where we can go
Understands CMN's mission statement and looks to prove it with his/her choices and
actions

Has solid computer skills (including internet, word processing)

1)

2)

Attachment #5]

HOW PASS IT ON! HAPPENS

Writers / Sources

. Interview: Phil Hoose does 2 a year on ongoing basis without prompting.
For the 3" issue or if Phil is unable to do one, the editor gets someone else to
do it.

=> PH usually sends manuscript directly to Jan.
. Guest Editorial: Solicited by editor

° Articles: Editor solicits some
Some submitted unsolicited

. Columns & Departments: Editor is in touch with regular writers & dept.
editors

Exception: Regional Reports. Leslie Zak as R. R. Editor collects (wrenches out of
reps) reports & submits to Caroline (production editor) for first edit. C. P.
sends to editor for a second look. But since these have a certain timeliness,
and the deadline schedule has a lot of lead time, and since Caroline is in a
position to be the most up-to-date on news, C. P. does editing up to the time
of the final graphics proof.

° Announcements and Ads: Submitted to Editor or Caroline.
=> Whoever gets it, both see it during production.

. Songs: Collected, edited, & computered by Bonnie.
=> She submits the lead sheets directly to Jan (who has the same music
software) with hard copy to editor, who works with Bonnie on any edit
of text.
=> Frequently Caroline is also involved in songs editing at the page proof
stage.

Editing
With exceptions noted above, the editor does the editing. As needed, editor
consults with Caroline & other members of the P/O! Advisory Committee.

(Cont.)

PIO! Process, Cont.

3)

4)

Production

Note:

Post-

Editor sends manuscript, photos, & other materials to Jan for graphics
design.

Jan consults with Caroline or/and Editor as appropriate on any questions.
Caroline receives first proofs (about a week after Jan gets materials) and
makes needed changes. If at all substantive, she checks them with Editor.
C.P. receives final proofs.

Jan delivers film to printer.

Caroline calculates number needed & places order.

Copies delivered to Caroline, who prepares mailing & takes to post office.

Currently our (non-automated) bulk mail is sorted using a coding system
developed by Caroline. So far, this has been more economical than
subscribing to postal address verification services and commercial mailing
services.

production

Caroline returns pictures to authors.

Caroline stores extra copies of issue(s) for later distribution as needed.
Caroline stores archival copies in the office. (A few of the board members
have a set of back issues of their own.)

For potential reprinting, the printer keeps the film indefinitely, and the
graphics designer could produce new film from her computer files. But for a
limited printing run, Jan says that the best method would be to xerox a
printed copy.

Prepared by Caroline Presnell 2/99, revised 6/01

Attachment #6]

ELECTRONIC SERVICES REPORT JUNE 2001 - from Barb Tilsen &

Caroline Presnell

Website Team: Barb Tilsen, Caroline Presnell, Dave Trahan, Carl Foote
Email List Team: Barb Tilsen, Caroline Presnell, Lisa Harper, Valerie Ghent

1. FOCUS OF RECENT MONTHS

A. E-mail List

Getting the email list up and running, which has been done successfully. There are
ongoing conversations on the list about ideas for musical programs, about common
issues, projects and concerns. Just a few examples include people posing questions to
the list about:

There are some ongoing problems which we are working on solving with the email list. A

songs for school curriculum

how to do drum and rhythm activities with young children

health insurance

being involved in a teacher workshop in California about using music in
progressive teaching

being involved in a project to organize songs for a small songbook for Stand For
Children events around the country

gathering information for the Dodge grant and other grantwriting efforts on how
people use CMN as a resource, and particularly how teachers can use CMN

big one is that people have requested there be a digest version of the list available for
those who don’t want to get flooded with individual messages. Caroline is investigating
how to get that set up.

Valerie Ghent has volunteered to organize an archives of messages on the list, and Barb

and Valerie are talking about how to approach that—whether it will be organized in some

way by topic and responses or whether it will be just one master collection of all
messages posted. At this point Valerie has most of the messages, and Barb has all of

them.

B. Website

Updates

Establishing a routine and regular schedule for updates to the website. Updates are
worked on monthly, though if the update is a large one and is begun later in the month,

it may not be published to the website until the beginning of the next month. Our goal is

to do these routinely in the middle of the month. The May update is quite large and
should be finished and up on the site by the board meeting.

The current update includes:

The National Gathering flyer

Announcement and article about the All Songs issue of P/O!

P/O! Feature articles for issues #36 and #37

New additions to Resources, Announcements and update to events

(Cont.)
6/01 Web Report (Cont.)

Summer updates will include:

PIO! |ssue #38 - table of contents and feature article

Photo and Article about the CMN Quilt

Article from PJ Swift about how to research songs on the web

Better, more direct link to the Children’s Music Web Calendar

Regular updated info on the National Gathering and other events, announcements,
resources

3. FOCUS OF SUMMER

Over the summer months, the website team (Barb Tilsen, Caroline Presnell, Dave
Trahan, and Carl Foote) will do some long range planning and discussion about the look
of the website and how to improve it, about the elements of the “online resource and
conference center” and strategize about how to continue to develop that particularly if
we don’t get any funding. We'll plan what small steps we can be working on that build
towards that larger vision.

4. SONGS ON THE WEBSITE

Dave Trahan has written a Letter to the Board that has a plan and description for how we
could have songs on our website that fits very well in the scope of the “online resource
and conference center” concept of our website. The letter also includes some other
thoughts and ideas about the website and changes we can consider.

5. PRIORITIES FOR THE WEBSITE

It will be helpful to get feedback from the board about setting priorities for the work on
the website in coming months. Part of this will depend on the time, availability and
interests of those doing the work, but where do people think we should be focusing our
attention in the next period of time?

Attachment #7|

PROPOSAL FOR ONLINE CHILDREN’S SONGS DATABASE
Submitted by Dave Trahan

Dear CMN Board Members,

| was excited to read in P/O! issue 37 about the upcoming "All Songs"

issue and the accompanying CD. | think this is a great idea whose time has

come but it also started me thinking that perhaps we should consider a more
permanent and dynamic song resource for our community. Barb Tilsen and
Caroline Presnell have mentioned to me that this is a common topic for discussion,
and | guess I'd like to take this opportunity to toss my thoughts into the ring.

GOALS:

- To provide an online, searchable database of childrens songs which have

been submitted by members.

- Songs should be available in as many formats as possible including

recorded audio either in stream or downloadable format, lead sheet display, lyrics,
chords and midi.

- We should minimize barriers to access so that members with limited

resources who wish to submit songs can participate.

- We should be sensitive to musicians needs to protect their art from

rampant copying and distribution (the Napster factor).

TASKS:

- Relocate the current CMN website to a new ISP (Internet Service Provider).

In my opinion our current ISP does not have the technical resources available to
support this endeavor. Furthermore, it has been my experience that their technical
support and customer service staff are largely unresponsive to simple requests which
would also make additional web development a challenge. There are plenty of ISPs
who offer good quality and service. Swapping ISPs is easily arranged and transparent
to members. One thing to consider is that due to the relatively large size of audio
files, our storage requirements will increase dramatically which will mean higher
monthly service fees. | have some other thoughts about the website which are at the end of
this letter.

- Develop the database and web search engine.

- Develop a simple web-based application which allows for automated

uploading of new songs to the database. This application will be restricted to the handful of
people who are authorized to prepare the submitted material (converting to audio files,
etc).

- Decide what audio format we wish to use for encoding songs. MP3 is an

obvious choice however RealAudio has the advantage of being streamable which can improve
user experience by minimizing *perceived* download time (not actual) and can also provide
some safeguards against copying and distribution. Songs can easily be converted from either CD
or cassette tape using the right equipment. I'm not necessarily volunteering for the task of
converting all the audio data but | do own hardware which is capable of doing this so | can
confidently state that turning the music into files is not a big challenge.

THOUGHTS/RAMBLINGS:
- We should offer the submitter the option of requiring that their submitted audio be downmixed

to a relatively low-quality audio representation. This should provide good copyright protection
since
Songs Database Proposal (Cont.

the audio will be clear enough for someone to learn the song but not good enough that someone
would want to distribute illegally. Lower quality audio also means less space which helps the
storage factor. If you've ever listened to a song sample on Amazon.com or CDNOW.com—this is
the kind of thing I'm talking about (except that we would need to provide the entire song, not
just a clip).

- Submitters should have the right to review their song on the web *before* we make it available
to the general public.

- The database of songs should be searchable/browsable by the general public
but the actual content/media of the songs should be restricted to members. In my opinion,
such a database adds significant value to membership and is definitely a selling point.

- Depending upon usage, the task of preparing submitted material for the
database may become herculean—especially up front when the professional members submit
stacks of their CDs.

- Submitted material should not be returned to the submitter—doing so would really
bog things down. Professional recordings should be donated to some local charity
or other worthy recipient.

- Submitters will need to sign a legal disclaimer concerning their right to distribute.

We don't want to be liable for a member who, knowingly or not, submits someone else's
copyrighted material. We'll probably also need some kind of disclaimer on the website.
I'm not a lawyer but | play one on TV.

ABOUT THE WEBSITE, in general:
| have some other thoughts about our internet presence which | will now expound:

- We need to start tracking website traffic usage. Knowing the volume of traffic the site gets as
well as which pages are frequented will help us tailor our offering. | tried to setup a basic
counter when | first started handling the web site updates however the ISP was so unresponsive
to even the simplest requests that | gave up. A new ISP would make this trivial.

- | know there is currently an email "group" list for members. Many people (myself included) find
email lists to be a major turnoff that impose serious limitations which restrict rather than
enhance the network community experience. I've found great success with a *free* alternative
that truly enhances and encourages community involvement. It is web-based and allows for
moderators, multiple discussion groups, private discussion areas, chat rooms, etc. Instead of
trying to explain it all, | propose we setup a pilot site so you can see how it works. Further down
the road we can open it up to subscribers of the email list and get their opinions as well. Like |
said, this is a totally free service that has been around since *before* the internet began (it used
to be called a bulletin board). They make their money from small advertisements that are
displayed at the top of the web page (it's not intrusive). They have over 2 million registered
users. You can check them out at http://www.delphi.com. | am not employed by Delphi.com | just
think it's a really cool idea.

- At some point we may wish to consider giving the website a facelift. The current design is
entirely adequate but it hasn't changed for quite a while and there are many new technologies
which could be implemented to enhance user experience. I'm not talking a total overhaul, just a
fresh coat of paint and maybe a nice plant or two.

| look forward to hearing your thoughts!
Dave Trahan

Attachment #8)

GUIDELINES FOR GATHERING OPENING AND CLOSING
Per the board, 6/9/01

One of the main goals and functions of the gathering is community building.
The opening and closing are very important vehicles for this. The opening
sets the tone for the whole weekend, and should encapsulate the CMN spirit
for newcomers and veterans alike. The closing brings the weekend
experience to a climax, sending particpants out on a peak of community
feeling.

Desirable features for the opening are:

e Astrong welcoming atmosphere and message

e Participatory format, not concert-like

e¢ An ambiance that makes people feel comfortable

e An emcee who brings together the people participating in the opening,
tying their contributions to one another and to our pupose, helping to
model the community we work toward

e Activities and features that facilitate connections; for example, get-
acquainted games, whole-group singing, a buddy system pairing first-
timers with the more experienced, icebreakers

e¢ Song leaders familiar with and representing our values and purpose

¢ Leaders physically not elevated above or separated from participants any
more than what’s needed for visibility and audibility

These would be undesirable:

e Presenting some individuals as representing CMN

e Featuring a children’s chorus without making clear how they are
connected with CMN and our work

¢ A performance/spectator atmosphere either by implication or by use of a
stage that distances leaders from others. If it is necessary to use a stage,
there should be some activity or spatial arrangement to compensate

The same values carry over to the closing. The opening begins bringing
people together; the closing celebrates and makes visible the connections
that have blossomed during the weekend.

CMN BOARD MINUTES JUNE 9-10, 2001 ABINGTON, CT

Note: Items are arranged to follow the predistributed agenda regardless of their order in
the actual proceedings. Discussions of items addressed at more than one point during
the meeting have been consolidated.

Present Board Members: Barbara Wright, Joanne Hammil, Scott Bierko, Sally Rogers,
Ruth Pelham, Tom Pease, Bonnie Lockhart, and (Sat. only) Phil Hoose. National
Coordinator: Caroline Presnell. National Gathering Co-chair: Joanne Tuller (Sun. AM
only). CMN Member: Ann Shapiro (Sun. AM only).

Scott Bierko chaired the meeting except for discussions of Pass /t On!, when Bonnie
Lockhart led and Scott did not vote.

1. INTRODUCTION
After a brief personal check-in, meeting tasks were assigned. Goals for the meeting
were adopted as presented on the agenda:

1. Assign action steps for replacing the bookkeeper

2. Action steps for the future of Pass /t On!

3. Identify areas of need for the national gathering and address them

4. Action steps toward board growth/leadership

2. FINANCIAL REPORT

Caroline presented a brief overview and gave some miscellaneous figures as a resource
for planning and analysis. (See Attachment #1) Barbara W., Barb Tilsen, and Caroline
will develop a draft 2002 budget for the October board meeting.

Marcia Curran, the present bookkeeper, has advised that the current level of service is
adequate to CMN’s needs, and accounting service is not necessary. Three possible
candidates for bookkeeper were identified. It was decided to hire Jean Baly, of
Rosemont, Illinois, at $12/hour for a yearly average of about 10 hours a month. (See
Attachment #2 for task list) Caroline will put her in contact with Marcia and will facilitate
the transition.

Barbara W. reported that she plans to become more active in overseeing the stock
account within the next few months and will probably advise selling the GE stock by
October if the price goes back up enough to make that prudent. The group agreed that
she should sell it if conditions are right.

3. NATIONAL OFFICE REPORT
Caroline reported that membership figures are down to the 1999 level due to the low
number of 1999 Give A Gift recipients renewing. (See Attachment #3)

She reported that the 2001 Member Directory Supplement is at the printer and will
be mailed soon. She suggested that at some time in the future, when capabilities allow,
we consider putting the Member Directory online to make updates available to members
using passwords.

2 6/01 Board Minutes

An application has been filed for trademark certification for “Children’s Music Network,”
“CMN” and the logo, and “Pass /t On!" We do not expect to have a ruling before fall.
The legal work is being provided pro bono; we will pay the filing fees.

The discussion raised the names of several people to whom the board will send
thank you notes. These include Marcia Curran (bookkeeper), Jan Graves (graphic
designer), Susan Keniston (P/O! editor), Dave Trahan (volunteer Web technical services),
Lisa Gates (trademark attorney), Sandy Byer (retiring Canada rep), Barbara Wright
(retiring New York Metro rep), Dave Orleans (retiring Mid-Atlantic rep), and Bruce O’Brien
(retiring Midwest rep).

4. REGIONAL REPORTS

This topic was tabled until the October meeting except for a brief discussion of whether
regional funds should remain restricted. The consensus was to keep them so, but to
ask Jenny Heitler-Klevans and Lisa Atkinson to analyze the funds and consult with
regional reps on how to use the funds for regional outreach and development.

5. BROCHURE

Ruth said that the brochure text is now complete and the graphic design in the final
stage. The text of the membership form is complete also, but it is still in design.
Approval was given for it to be an unattached insert, reversing a previous decision. Ruth
and Caroline suggested changing some of the fees, and out of the ensuing discussion
came a new rate schedule, effective immediately. The rationale for the raise was that
the organization simply cannot continue to function and move ahead at the current
revenue level in the face of increasing costs. Caroline will have discretion on enforcing
the changes during the transition period.

Institution $ 35 Corporate $150
Individual/Family $ 45 Patron $250 and up
Business $ 60

Effective immediately, we will no longer accept non-U.S. funds. A benefit was added for
corporate members: having their name listed in a prominent place on our website with a
link to their website.

Jean Schwartz will be asked to store the supply of brochures and fill members’ larger
orders for them. Caroline is to mail a brochure to every member as soon as they are
available, along with a letter, written by Scott, that includes instructions for ordering
quantities for distribution at conferences, etc., and a return order postcard. Other
possible distribution methods are

e Include a brochure in each national gathering attendee packet

e Ask Kim Wallach to develop, before the national gathering, a list of organizations
with their addresses for a mailing; at the gathering ask for volunteers to do the
mailing

¢ Have a supply at the board information center at the gathering

6/01 Board Minutes 3
Further discussion is needed on how to approach brochure use in the context of
membership development and outreach, and how to present it in the annual meeting
and solicit members’ ideas for using it.

6a. PASS IT ON! Part 1

Scott gave an update on the P/O! winter issue #40. A letter soliciting songs went to
all members, and the information was reproduced in the spring issue and on the website.
A song selection committee is in place. Songs will go to the committee without
composers’ names. Scott offered to abstain from participation in selection because of
his level of involvement, but the group urged him to be a voting member. The board
also affirmed that as editor, he can be somewhat subjective in the final selection to
achieve a desired balance. Re quality standards for the accompanying CD, Scott said
that the highest goal for the final product is to have a usable teaching aid, with quality of
production a secondary consideration. Scott will consult with Bonnie on usage contracts.
Discussion of possible online posting was tabled until the winter board meeting. Scott
and Sally will work on CD reproduction, pricing, and legal aspects of online usage.

6b. PASS IT ON! Part 2

Susan Keniston has communicated that she will not be able to finish the fall issue #39,
leaving several important pieces lacking. Bonnie and Joanne H. have arranged that
Caroline will pick up the remaining work to the extent she is able and see the issue into
print. Payment for her extra hours for this will be deducted from the $2000 alloted to
pay Susan as the issue editor. The group decided to reprint the interview with Ella
Jenkins from issue #10 and use a current picture of her on the cover. Phil will write a
new introduction. Susan will receive the final payment after the fall issue has gone to
the printer and she has turned over P/O! editor files. Bonnie will notify her of action
taken at this meeting.

Visioning goals for P/O!’s future began with everyone listing what they like and don’t
like or don’t consider useful in P/O/, and their vision for the publication in 3 years. With
that as background, brainstorming produced a number of possible strategies for
fulfilling editorial functions.

Scott indicated that he hopes to create a separate commmittee to produce an all-songs
issue every year, so an editor-in-chief would be responsible for only two issues a year.
There was a discussion of whether an editor should be paid or not. One alternative
offered was for the board to seek someone to edit the spring 02 and fall ’02 issues (#41
and #42) as a trial for a possible permanent relationship, to be paid $1,000 per issue.
To ease someone into the job, the spring issue may be reprints from early issues
(published when the circulation was much smaller), with new material preferred for the
fall issue but reprinting as a backup plan. Additionally, we will think about breakout
tasks such as development editor and approach individuals to do them. Sally and
Barbara offered to make some calls if that is needed in the process.

Hiring preference for editor is for a member, but others may be considered. A list of
potential candidates was brainstormed The group listed items for a job description and

4 6/01 Board Minutes

Caroline circulated an outline of the production process. (See Attachments #4 and #5)
The job proposal was discussed with Ann Shapiro. She is not able to become the
permanent editor, but might consider a spring reprint issue. The group decided to look
for an ongoing person first, to begin with the spring '02 issue (work on it to begin by fall
'01). The two-issue temporary arrangement would be one backup plan.

It was suggested that there be a two-person committee from the board for the ongoing
editor search. They are to report to the Executive Committee in two weeks if no
candidates have been identified, or in a month if candidates are being interviewed. The
PIO! Editorial Advisory Committee was suggested, but not confirmed, for the backup
search responsibility. The committee was not named, however, and this process was not
fully clarified.

7. BOARD OPERATIONS

The conclusion from discussions of the presidency was that there are no candidates at
hand and no ready alternatives for fulfilling executive and oversight functions other than
the less-than-ideal situation now with board members taking some specific
responsibilities and Caroline filling gaps as she can. Uncertainty over the P/O! editorship
adds strain on organizational functioning. To clarify issues of authority for decision
making, Caroline was invited to specify in messages to the Executive Committee a “by
date” for responding, after which she may act on the basis of responses received even if
not all have been heard from.

Ruth is finding it hard to participate fully in Executive Committee duties and wants to be
considered inactive until October. She wants to be kept in the information loop but not
be expected to respond.

There was general agreement that having an executive director is still a goal for the
longer-term future, but the present situation must serve for now. Recognizing that
developing fundable and/or income-generating projects should be a direction, Bonnie
offered that having paid project directors could also provide learning steps and
organizational steps toward developing an executive position and the board's ability to
make the best use of it.

Joanne H. reported that Sue Ribaudo will become a new board member in October.
Several others who were contacted declined to serve. It was decided not to set a limit
on the size of the board for now, although that presents some problems for a quorum
when there are a number of absent members. Sally, Barbara W., and Joanne H. agreed
to serve as a nominating committee to generate a list of potential board members. The
Executive Committee will review the list before calls are made.

Future meetings were set as follows:
Jan. 19-20, 2002 at Sally’s
June 1-2 or 8-9, whichever is not the PMN weekend, at Barbara W.’s

Bonnie explained the Board Travel Fund and urged board members to apply for travel
subsidies from it, not only for their own benefit, but to keep before us actual board costs.
The Executive Committee handles requests meeting by meeting.

6/01 Board Minutes 5

8. INCOME STRATEGIES

Ann Shapiro, director of the Connecticut Tellabration, gave an extensive and detailed
presentation on that organization to inform thinking about CMN’s creating a similarly-
modeled “Singathon.” (Notes on this presentation on file in the CMN national office.)
Sally and Ann offered to do a workshop on this idea at the next national gathering to test
the model’s adaptability for CMN.

Our initial grant proposal to the Dodge Foundation was rejected, but an executive in
the foundation’s education section encouraged us to reformulate the proposal and
reapply to that division. Phil sent out a questionnaire to the CMN e-mail group soliciting
information about how CMN works for them—information vital to the proposal—and Sally
is compiling

the responses. Phil asked Caroline to send the questionnaire to all members with e-mail.
He is working on a revised proposal.

Sarah Pirtle had sent a report on the CMN workshop at Rowe Conference Center,
scheduled for March 8-10, 2002. The CMN committee is Ruth, Joanne H., Sally, Barb
Tilsen, and Phil. Sarah intends to prepare a schedule and program framework
beforehand, but let the specifics come out of an on-site committee consultation at the
beginning of the weekend. Leaders must come prepared for a variety of programming
and with a variety of music. Sarah’s report revealed a change from teacher training to a
family focus. Sally will call Sarah on behalf of the committee to discuss this change.

The topic of benefit concerts was tabled.

Jean Schwartz is storing and distributing CMN logo products. The board authorized
her to apply directly to the bookkeeper for vouchered reimbursement for expenses
without additional approval. Joanne H. will get a system in place for handling this and
will work with Jean on replenishing stock. Caroline said that work is in progress to get an
order form into every issue of Pass /t On! and on the website. Jean will arrange to get
merchandise to the gathering.

It was decided to again start the Give A Gift campaign at the national gathering and
follow up afterward with a year-end holiday gift emphasis. Last year’s letter can be used
or adapted. Caroline will put a GG announcement in P/O! starting with the fall issue.
Forms and information will be included in gathering attendee packets and featured at
the board information table/center. Gathering leaders will be asked to mention GG at
various whole-group sessions. A volunteer will be solicited at the gathering to do the
mailing.

Ruth and Caroline will produce a letter for the 2001 fund raising campaign, drawing
from previous versions. It was not decided who will sign the letter. Barbara W. would do
the mailing in July or August, timed to follow the gathering pre-registration mailing by at
least a month.

10. ELECTRONIC SERVICES

6 6/01 Board Minutes

Barb Tilsen had submitted a written report covering the website and e-mail discussion
group. (See Attachment #6) Caroline told of plans for increasing the number of
members enrolled in the group. She will e-mail all members to invite signup. When the
membership form changeover occurs, she will change other forms to have enrollment as
the default choice. It was suggested that she add an unsubscribe message to each sent
message.

otner thoughts on using the group were
Encourage letters to the P/O! letters column about the group
e¢ P/O! articles that illuminate benefits of the group
e Aregular P/O! writer who organizes discussions on topics into columns; ask
permission to quote from the messages as they come along

* Someone doing a digest of topics for each P/O! issue, again, get quoting
permission as messages come out. Such a feature would be a means for including
members not on e-mail (about a third of the total).

A system of monthly website updates is functioning relatively smoothly. Rather than
print an updated but quickly outdated edition of the Radio List, we have linked from our
site to the online index. Not enough things are as yet in place to set criteria or make
concrete plans for putting the songs from Pass It On! #40 on the website. A site
coordinator description was not discussed. Because of time limits and the absence of
several board members, there was no discussion of priorities for the website.
Instead, Caroline was to consult with Barb T. and e-mail the entire board asking for their
input.

The group discussed a proposal from Dave Trahan for creating on our site a searchable
song database with audio samples. (See Attachment #7) This would require changing
servers, a discussion already taking place for other reasons. One option raised was
purchasing our own server. The board was very enthusiastic about the idea of the
database and raised many factors that would need to be addressed, such as
permissions, costs to CMN, potential benefit to members, and whether to charge
members for the service.

Caroline will communicate with Barb T. and Dave about his proposal and possible first
steps. Meanwhile, Joanne will tell him in in person about the board’s enthusiasm for the
project. Perhaps Dave could do a mockup so board members could get a better idea of
how it would work. We hope to have more specific information in place by the October
board meeting. This item is to be added to the message soliciting priorities for the
website.

Sally had researched setting up for credit card use. For Visa/Master Card, there is a
set-up charge of $350 and the service deducts 4% of each sale. In addition, we pay a
monthly fee of $25-$30 (more in months when the sales volume goes under the
minimum). The user owns the card slider but rents the terminal.

6/01 Board Minutes 7
An alternative could be a service like Paypal, which is less expensive. But, although it
doesn't require a minimum volume or having a secure website, it is only for internet use,
so doesn’t cover our needs. Tom will get more details on an inexpensive service he uses
that might serve CMN. He and Sally will decide which system will work best and arrange
for service as soon as possible. They will talk with Barb T. about use on the Web. The
card payment option is to go on the new membership form, but will not be offered for the
2001 gathering.

11a. NATIONAL GATHERING 2001

Joanne Tuller reported that very few committees are in place this early in the process,
and few details of the schedule. The group requested that fewer workshop slots be
scheduled, leaving more free time or at least “breathing room.” Although there is no
publicity chair, press releases are ready. Joanne T. will e-mail them to the board when
Caroline gives her the e-mail addresses. Barbara W. offered to make calls from a list
generated at a previous board meeting to identify a publicity chair. If none is found,
Joanne will act as chair. She is trying to find individuals to do specific publicity tasks.
Bonnie and Joanne H. will each

do a mailing to teachers/educators using their personal lists. Joanne said that the pre-
registration mailing should be about on schedule. She presented the gathering
budget and fee schedule drafts, which the board approved in general. Joanne T.,
Ingrid Noyes, Barbara W., and Caroline will fine tune. A 10 % family discount is to be
offered.

As previously decided, Tom, Sally, and Ruth will organize materials and staff for the
board information center at the gathering. This is to provide most of the board
members’ visibility, which will be low-key. Ingrid Noyes had requested that the board
forgo its traditional leadership of the opening and closing to allow gathering
organizers more creativity. The group outlined qualities it expects for those events, and
asked Caroline to include the description in the gathering reference binder. (See
Attachment #8) They agreed to give over the planning to gathering leaders who would
consult with a board member. Scott will work with Ingrid, and Ruth will be available to
them as a resource person. The board will plan the annual meeting later.

Tom described Til Dawn, the teen chorus that will do a special presentation at the
gathering. This not conceived as a “keynote” feature. Their usual fee is $300. The
board allotted $200 for such a presentation; Tom will donate $100 to make up the
balance. He and Joanne T. will work out a performance agreement with the group. We
will provide lunch for choir members. Accompanying family members must pay for their
own meals, but may stay to participate in gathering activities without further charge.
Tom will see that Caroline gets a lunch count for the choir group ahead of the gathering.

Plans for the Magic Penny Award are proceeding well. Phil shared the details of the
presentation and other arrangements he has worked out with Ella Jenkins. Fran Avni will
be asked to coordinate singers; Bonnie will be the backup. Phil will introduce Magic
Penny. Marcia Berman will present the award.

The group planned that the only fundraising project at the gathering, aside from
Give A Gift and donation opportunities in the board information center, will be a benefit
sales table.

8 6/01 Board Minutes

11b. NATIONAL GATHERING 2002

Since Scott Kepnes has agreed to chair the 2002 gathering committee, Scott B. will ask
him to get current information on Ossipee Center as a potential site. Scott B. will ask
Daphne Petri to check out other New England sites and report to the Executive
Committee. Scott B. will be the site search backup. Caroline will send Scott K. site
selection guidelines and the list of committees soon.

12. CLOSING
The group relaxed briefly into their chairs with relief at having completed the agenda,
and on time.

Notes taken by Bonnie, Joanne H., Barbara W., and Caroline; compiled by Caroline.

6/01 Board Meeting Raw Notes
Taken by Ruth Pelham

present Barbara Wright, Joanne Hammil, Scott Bierko, Sally Rogers, Ruth
Priham, Tom Pease, Bonnie Lockart, Caroline Presnell, Phil Hoose

Chair:Scott Bierko

| FINACIAL REPORT
Overview

1999

per member income $102
per member expenses $106

2000
per member income $108
per members expenses $105

Paid Staff

Jan per project$2475/year forPIO!

Marcia $12/hr

Caroline $15/hr

Caroline ,Barbara & Barbara will prepare budget for October

BOOKKEEPER
We voted unanamouslly to ask Jeanne Baly to be our bookkeeper. We will

pay
her $12/hr. Caroline will facilitatate the transition from Marcia to Jeanne
Barbara will sell GE Stock if prudent

NATIONAL OFFICE REPORT

Discussion: Regional Monies

Questions: Should we keep regional funds restricted?

YEs. But we should use the money in those accounts for diversity
outreach.. We will ask Jenny & Lisa A to analyse what monies exist in those
accounts and contadct R reps to see how to implememt use of funds for
outreach in reasons.

Update of directory wil go out soon.
Somewhere down the road we will put directory and updates online.

TRADEMARK

We have apploied to trade mark: CHILDREN’S MUSIC NETWORK

PASS IT ON!

CMN (with logo)

The legal work is being done pro bono, we have paid filling fees for each of
the 3 names above.

THANK YOUS
MarciA Curran
Dave Trahan
Sandy Byer
Lisa Gates
Barbara W
Dave Orleans
Bruce O Brien

Cards will go to the above. Joanne will send thank you gift to Marcia.
Durnig the weekend, we will send flowers to Jan

BROCHURE

Text is now complete

Memebership form complete. It will be a tear off. Jerry is preparing the the
lay out which Caroline & Ruth will review soon. Jerry predicts 2 week turn
around after it goes to printer. Should be in our hands six weeks from now???
We revisit the membership /fees/ layout issue.

pro separarte membeship ap on insert: fee changes don’t necessitate while
new brochre . Additional products, services, etc. could be added in the
future. Membership forms could be handed separately to those ready to join.

con separate membership ap
will they get lost?
Decision: we will format membership ap as an insert.

QUESTION?

How shall we distribute them ? How shall we “present them “ at the
gathering.

Discussion: We have asked Jeanne Schwartz to house and send out the
brochure.

Suugestede jobs for distribution. 1. Initial Mailing --Caroline will do??

2. Jeanne Schwartz will send out.

3. Scott will write initial letter

4. Brochure will be included in Gathering packet

5. Prepare list of organizations w/ addresses to send

brochure to.

The distribution of the brochre, we concluded , needs to be discussed in
context of memvership development, outreach, the Annual Meetign (plenary)

etc.

The discusssion moved to address how to format membership form. the
issue of chaniging memberhip fees & how it affects the brochure lay out
arrises.

NEW DISCUSSION: RAISING THE MEMBERSHIP FE

PROS:

Allows us the freedom to pay editor of piol

Schoalrships can cover those who can’t affrord

Unless we get an infusion of $$$ we’re gonna die

we need to be able better compensaqte our staff (bookkeeper, office
coordinator, layout for PIO!,

operating expenses. . postage, etc will increase soon

will cut down solicitation for funds at Gathering & mailings

maintain & develop our website

need freedom to hire grant writers, Gathering coordinator, other staff to
take up tasks not covered by volunteers

we can cover operqating costs

We now are talking about ways to raise membership fee. How much??? Sally
proposes family/individual membership be raised to $45. (US funds)
institution=$35.

Small Bus= $60. (no change)

Corp=$150 nochange

Effective date:? how to do the transition?? effective 6/01. Caroliine will
use her judgement on aps that come in durijng transition.

PIO!
m

Phil: 1) magic penny

spoke w Ella Jenkins. she was delightful and respectful. Phil’s approach

has been to keep things very simply and straightforward. asked Ella how she
would wish to be honored. she suggested songs, and that we’d sing some of
her songs (to show that kind of respect) and then she'd do 3-4 of them
herself.

offered: travel exps and waiver of whole fee for gathering. Marcia Berman
will be liason with her. hasn’t yet reached Eliza Zeitlin directly to get
commitment to make the award but her parents have said she'll do it.

Phil would like a CA task person to work with on this magic penny and to
make

sure Ella gets treated really well. concerned that Ingrid will be swamped.
Bon suggests contact Fran Avni. (old friend of Ella’s and in CA)

Bon’s suggestion: let’s really eliminate Board people singing Ella’s songs.
suggest ask Diane Ferlatt to sing Will You Feed My Cow. and Fran. Sally
suggested Kim Wallach. Jo suggests Tim Cain. Bon suggests Tom Hunter.
Marcia Berman. Uncle Ruthie. Patty Zeitlin. Judy Nee.

we'll take a 15 segment from Smithsonian video about Ella. option to have
kids join Diane or another singer on one of the songs. organize kids at the
gathering.

CP: anything we can do to forestall Ella’s vocalizing about not enough
people of color. Bon: recommend to the scholarship committee to do
outreach. Phil: not going to bring Ella into this process at all.

2) dodge foundation propoasal

we got turned down. it was about their internal wranglings rather than our
proposal. Phil thought our proposal was GREAT. but Phil & Bon talked over
an hour with this guy and they could tell he wasn’t seriously considering it.
Lisa G said there had been a big debate about our proposal -- it had become
a symbol of whether they were going to invest in big/small organizations etc.

she had tried to advocate for us hard. in end, they decided to start a new
program of mini-grants to seed small organizations. Phil called Ross Danis
to review what happened. he said bottom line we shouldn’t apply for a mini
grant. not sure that will happen. and he suggested we re-apply for larger
educational grant again, which is his domain and said he would throw his
support to it. Phil told him he’s not going to waste his time and rewrite and
pretend what we’re not etc. Ross said it was a real support and he’d work
with him in June. said we should come in for $15K. Phil tried to get
specifics of what we need to proove. A: proove that you are really touching
teachers and then they are touching hundreds of thousands others. So Phil
designed questionnaire for CMN to determine how we reach people and how
many

we reach. Sally will consolidate answers and Phil will use this info to

write up new draft. basic 2 things are same tho:

1) how to make the web work to extend our reach

2) workshops (like the kind Sarah is spearheading)

3) PIO!

Ross cares most about the education angle. he said “don’t just give us a
website proposal”--they get TONS of those requests.

CP: suggested she send the questionnaire to everyone with email, rather
than

just the 60 who are on the CMN list serve.

PIO!

1) issue #40 (all songs issue)

issues to discuss:

a) general update

Itr went out to membership. some had blank pages in their mailings. but
since it’s in PIO! that covers this problem some. and also put it on email

list serve and now he will send to entire email listing via Caroline. chose

a song selection committee. Scott may take himself out of voting because he

might be prejudiced by the level of production of their songs but we all said

he should vote. songs come in by July 15th. Q: should the names of the
people who submitted the songs be excluded from what he sends to the
song

selection committee? yes. then Scott and perhaps Phil will look at the
balance of what’s been chosen. and they might decide affirmative action
type

decisions.

Ruth asked: is the quality of production a factor? Scott: it’s not a

factor in choosing best songs but it IS a factor for what would sound ok on
the CD.

Scott’s vision is that the CD will be good enough to be a teaching CD. not
listenability or high production values necessarily. spine of this is
USABILITY.

Q about should Board members submit songs? A: yes, and then Scott will use

affirmative action thing to avoid more than few board members on it.
Tom: there will be people really ticked off if don’t get selected. Scott:

will encourage all to contact Scott who will (lovingly) listen and reassure
and explain process and best efforts. Phil: suggests Scott NOT do that.
simply explain up front our efforts. not put himself in a position to have
to defend and field bad feelings. Scott explained he wants to provide an
atmosphere of openness.

b) Qs: cost of production of CD and how much we'll charge members for this
and how it will be distributed. Scott feels pretty confident he can handle
these issues along with Sally who’s working with Oasis. Usage permission
and

legal ramifications of releasing CD songs to our website.

2) future of PIO!, including #39 and post #40

Susan Kenniston couldn’t finish issue 39. Called Bonnie. Solution: She'll
get as much done as she can, Caroline will do the rest as she can get to it.
CP’s payment will come from the 2k we were going to pay Susan for this
issue.

No interview right now. Issue will be slender. Bonnie: but this gives us

an opportunity to rethink PIO, too. Jo pointed out that Susan put in years
of good service, picking up pieces, etc.

We will reprint the Ella Jenkins interview for issue 39. Phil will rewrite

the intro. Caroline pointed out that Susan has a backlog of articles.
Bonnie will write to Susan, instructing her to send all the files and

articles she has. We will pay Susan once the issue is laid out and we have
recieved all the flies.

Issue 41 and beyond: We discussed what we most like and dislike about PIO,
and stated our visions of PIO three years from now. Results are as follows:

(Insert Tom P’s charts)

How to handle editorial duties beyond issue 41:

*shall we have three very different kinds of issues each year. Songs,
Articles/Interviews, a Newsletter.

*Should we have three different guest editors each time?

*Have we reached the end of the One Paid Editor model?

*Shall we empower people throughout the organization to take smaller, bite
sized portions of PIO! If so, wouldn’t we still need to have a
synthesizing/managing editor to pull it all together.

What the editor will do:
*Supervise production of two issues of PIO, of 28-36 pages;;
Specific responsibilities include:

*Work with individual editors to identify ariticles, songs

*Figure out how many articles and songs you need to fill up the issues
*Contact the potential authors, contributors

*Nag the above, or find a nagger.

*Work with the contributors to develop their articles, etc.

*Solicit artwork

*Copy edit, or supervise copyediting by others

*Mark the manuscript for the graphic designer

Insert # 2: Scott’s recitation of qualities/skills needed to succeed at the
job.

Proposal: that we present this job, for the spring and fall issues of 2002
at $1,000 per issue. That our preference is a CMN member, but we are
prepared to go outside the membership if necessary. Motion carried.

Needed: two people to write up position description, and to call people and
solicit interest in the job. Those two people need to report their findings
to the Exec by June 30.

Proposal: We call Ann Shapiro. Carried. Sally will call her.

Sunday AM--

Re: PIO! crisis -- Ruth suggested that we could reprint old issues to fill

in for the spring and fall 2002 issues (if we can’t find an editor to doa
whole “new” issue).

Bon--let’s ask people from our brainstormed list if 1) they could be editor,
but 2) if they can’t, then suggest they could do the spring issue as redos
and attack the fall as new.

Sal--let’s make that our plan no matter what. ie spring issue will be old
reprints and fall will be new. so whoever is new editor will get their feet
wet with spring redo issue.

R--reprint all songs of PIO! as something to sell. Bon--this doesn’t reflect
‘the best of CMN songs’ -- these songs were chosen for many reasons, not
necessarily the best, most usable songs that should get out there to
everyone.

Tom--what if Ann says no. could we offer more money?

Sal- better to just ask her to do the one reprint spring issue. money won’t
be the issue for her.

CP--passed out “How PIO! Happens” sheet. (insert into minutes)
Scott--his goal would be to continue Songs Issue once a year and develp
committee of his own to continue this. so we’re looking for editor for 2
issues a year.

Ruth--could we divide the job up?

CP--we could get a Development Editor to SOLICIT all the articles.

JH--we need to think of someone with good people skills -- ex: people
responded so well to Bob Blue’s asking.

Tom--theme idea is helpful for soliciting articles.

Sally--it’s a good tool for the editors. even if people reading the journal
aren’t aware of the theme.

CP--both Bob and Susan were GREAT at working with writers and helping
them

--SUCH an important skill.

Scott--PIO! Advisory committee has to be the BSH people to continue this
search after today.

Sally -- i'll make calls to find a Devel’mt Ed’r

Barb will make calls too.

Board Operations:

Bon--we need to talk about new board members. get more “workers”.

let’s brainstorm people and how many we need.

CP--Ruth, Daphne and Sarah’s terms all expire this November. Suni’s expires
in ‘02.

we could ask Daphne, Suni and Lisa A to step off and make room for others.
Tom--we don’t need to ask people to leave. just get new people come on and

let positions expire.

Bon--quorum becomes a problem.

So assuming that Ruth and Sarah will renew and Daphne will expire.
R--let’s make a renewed effort to get Suni more involved. all agreed.
Scott--we need nom comm, this is losing time.

Nomminating Comm: Sally, Barb and Jo.

Bon & Scott-- let’s make sure when calls are made we emphasize we are a
WORKING board.

Jo reviewed her phone spiel.

Committee will come up with list and run it by exec com before Jo makes the
calls.

Ann Shapiro arrived. we’ll come back to Board Operations later. switching
now to Income Strategies so can have Ann speak to Singathon topic.

Singathon--
Ann--told us about history and process of Telebration.....event within
Storytelling community that CT Board spearheaded. began with 8 sites in CT.

successful first time. expanded each year. Nat’! org. took it on. it’s a
fundraiser. tellers tell for free but charge admission. CT raises about $5K

a year from this. spreads word as well about storytelling and organization.
now 8 in Japan, etc etc. always same weekend all over

world...... (flexibility within that weekend).....weekend before Thanksgiving.

in CT they produce a brochure....goes out to their mailing list, they pay

for it and it advertises all the sites in CT. they also send news about it

within their newsletter to their members. but brochure goes out to more than

members. in CT they have a central place and other states not that
organized

but many do it. but the idea has taken on a life of it’s own! way cool.
National puts our a manual & guidebook for Tellabration -- makes it very user

friendly for states to do it!

Ct also prints a cool program with changeable insert.

JH--how do you pay for and produce all these professional great printed
materials? A: Publications person, paid from Storytelling Center, who puts
out all the brochures and programs etc.

Ann and another woman recovered their bankrupt CT organization in ‘98
(after

“founder” left after a gazillion years, they hired an exec dir who ended up
spending all their money and didn’t manage the org well so it was dead in
the water and without any funds) and now have paid staff of 5 and vibrant
org. w $ in bank!

Exec Dir.

Publications Manager
Festival Director
Education Director
Assistant for Ann (new)

how get money? $5K from Tellabration. Annual Appeal (raise $28K!). wine &
dine larger donors. etc etc.

also have an Advisory Board.

Ann: what i’ve learned is that the people who run it should be the people
who love it. from their experience, someone who didn’t care enough ran it
down.

Sal--this Tellabration is a fabulous model for a CMN event all over and
allows for any and all members to do whatever (at festivals, in living rooms
or whatever) and be part of this.

Altho this runs the risk of varying quality which IS frustrating.

but overall this is a great, all-inclusive forward-moving event.

Sal--will do workshop with Ann at Petaluma on how to make this happen in
CMN.

R--who manages all this? where’s the central hub?

A--storytelling center, basically. (Ann as exec dir)

10 yrs ago, when this began, there was no funding. Board members began
doing

pieces of this.

maybe we'd do a pilot region doing this. or invite any region to join this

on one specific time. put out a date at Nat’l Gath’g. Sal & Ann could name

a weekend, brainstormed in the workshop, and announce at plenery. talk up
their workshop at Regionl Rep brkfst and will contact Ingrid about
announcing

this on friday night.

Tom--some differences us and storytelling. Q came up about $ in Bill
Harley’s and Sandy Byer’s workshop years ago.... get paid a lot more for
storytelling than children’s concerts. it’s a different pitch. fundraising
might be harder.

Ann--2 big things the center does is 1) Annual Festival and 2) Schools
Program

they raised money much more easily for schools program around children
than

for annual festival. they write grants and put storytellers in schools. so
back then they

JH--other main difference is no publications manager here.
Scott--big topic is our board and exec dir issues and board workers issues.

Scott asked Ann if could do PIO! Editorship.
Ann--can’t

We--propose the one other idea. Sal--explained the 1 issue idea of reprints
for the spring. so could avoid the solicitation and editing stuff.

Ann will think about this.

JH--brought up the idea that perhaps it will be easier to find someone to do
the 2 issues, with the carrot that the first issue will be easy with

reprints, than to have Ann do this easy one and then we still have the
problem of finding someone SOON for the fall.

Scott--this is not a crisis.

JH--pointed out that although that’s true, we DO have an adjunctive crisis in
not having a president or exec dir. pointed out that CP is being president an
d exec dir now and not only is it a huge burden but she can’t take on ALL the

at-the-helm problems and the board is cruising a bit without realizing all
she’s doing that we’re 1) not paying her for and 2) she doesn’t want to do.
we agreed we need to find someone to take the helm. then and editor search

would be managed by someone making sure it happens, etc etc.

Ruth pointed out that in Ann’s organization they have ways to make money
from

members talents that we don’t have. and they are local and we’re so spread
out. and Ann does a LOT more than she’s paid for.

Ann told her $ history:

first yr got $7000/yr to be Education Director

2nd yr $15, 000.

this past year (as Exec Dir) got $22,000.

this year she will get health insurance.

way cool.

Scott--we need to revisit concept of exec director at some time soon.
Bon--exec dir idea needs to come from getting committee structure and
projects set. then ed comes in to work with those things. Tellabration idea
is a great first step toward developing a project. WE NEED INCOME-
GENERATING

PROJECTS.

Ann--watch very carefully who does the work as we start this and approach.
then use these people as helpers.

Next Board Meetings:

Winter: MLK Weekend which is 1/19-1/20

June: 6/8-6/9 or 6/1-6/2 (whichever is NOT PMN)
Jan mtg at Sally’s and June mtg at Barbara’s

Board Travel Allowance--
Bon explained policy. we can spend $500 of CMN money plus whatever

people
contribute so everyone should apply who wants it. so everyone should apply
who wants it and exec com will disperse.

Rowe Conference Center--

Sarah has organized workshop there for CMN members. March 8-10, 2002.
Bon

read Sarah's Itr about this. (insert Itr in minutes?) Rowe does pr thru

their mailing.

we were surprised that description was oriented to a family camp kind of
thing with kids rather than teacher workshops. teacher workshops (partly as
a model for things like Dodge foundation grant) was the original concept.
kids participation is really different. might be fine if that’s what Rowe
needs but we’re concerned that we won't get teachers if 5 yr olds are there
and it’s just general singing. Sally will call Sarah to explore what this

really is/will be and so we can be focussed for our presentation.

Strategy for Presidency:

for now, extending as has been with Bon as president-in-name-only?
discussed a bit of all that CP is doing --myriad of millions of little and

big things-- because we don’t have anyone at the helm. big discussion to try
to understand all this and sort out the crisis mentality we hit because no
one at the helm. if individuals (or CP) don’t think of all the little

details (Barb brought up ex that she recently thought of where is site for
‘02? and asked CP and if she hadn’t, no one might have thought about that
and it’s critical!) things just don’t get done. some of them are very
important. CP is plugging holes. no one is overseeing and taking initiative
about the overview.

R--spoke to need of exec dir. lots of good points.

Scott--i’d be president if we have an exec dir.

CP--one big problem w Cindy was that we included in her job to raise money
for her job. next time that should be separate job of fundraiser.

R--Board needs to do things like wine & dine donors etc and have other
people

run things.

Sal--re Dodge Grant: got 30 of 60 questionnaires back from email list! have
great info and words we can use in grants in future as well as Dodge grant.

Bon--re exec dir: we were really shitty employers with Cindy, even tho we
put a lot of effort into it. partly bec Bon was new pres and everyone was
burned out. but maybe better way would be to hire project managers....like
gathering coordinator and get some experience about managing a
coordinator

and would take some of the detail off the presidency. we won't get a

president until we lift some of this detail off shoulders. maybe managing
coordinator for gathering will lift some for now. and we’re prepared to
manage this part well. it’s a step tow getting an ED.

Scott--why not look for an ED rather than just paid Gath’g Coordinator?
Tom--great idea. IS a nice step

Bon--but actually we don’t need gath’g coord’r now bec we have Scott
Kepness

lined up for ‘03.

R--maybe hire someone to start Singathon as first paid project coordinator.
Tom--but who will do all pieces that ED would do in the meantime?
Bon--not discouraging ED! just right now, we don’t have energy and
resources

to hire and manage ED again.

we'll slug along until then.

Tom--would you feel better with more power?

CP--don’t want more power to tell people things to do. that’s an ED job and
don’t want that. just wish someone else were there to do that. she’s happy
being Operations Manager.

R--are there some pieces other members can do to relieve you CP of some
work?
CP--relegated out what she’s been able to.

but that’s a diff problem than someone OVER CP in charge.

exec com will for now have to be that “person”. Bon--we need people on
exec

com who are committed to respond.

Ruth will stay on exec com only as receiver of info and not a provider of
info.

Bon--let’s go with 3, Bon, Scott, Jo.

discussion about whether Jo should get off now. was going to say that will
get off coming to this meeting. but is willing to stay on for now if Ruth

pulls off.

Scott--wd be better for Jo’s life to get off?

Jo--yes.

Tom--wd hate to see both Ruth and Jo leaving bec we'd lose history that’s so
important.

Scott--we can muddle on with Scott and Bon pulling some main pieces and Jo

joining them as exec com.

Scott--asked CP to keep letting him know what are the pieces that should
have

been handled by or thought of by a pres or ed so he gets aware.

Jean Schwartz is distributing & storing logo products. This will be
available on the website as well as any place else (ie. Caroline will send
any orders she receives to Jean)

Question: How will Jean Schwartz get paid for expenses. Jo will take care
of setting up a system for her to get paid.

Jean will arrange for merchandise to get to the gathering. Joanne H will
share info about how to order with Jean. Stock up on logo merchandise.

There will be an ordering form in PIO. Caroline will work it out with Jean
Schwartz (as well as for the web).

Visa/Mastercard

Dave Trahan has an opinion that we don’t get enough traffic for this.
Instead we can use something like “Paypal” which is a wonderful service
without alot of charges. It is safe & doesn’t cost alot. It is only

available on the internet.

Need to ask Dave if there is any advantages to haveing this for internet &
haveing Visa/MC also available.

Ann Shapiro suggested that for their festival they only have the Visa/MC
availaable during the festival (2 weeks beofre & one week after) so they hold

all the charges until that time if tehy get them early.

VISA/MC charges $350 as a set-up fee & $25-$30 per month. The slider is a
cheaper way to go?

Tom will look into Visa/MC subject and coordinate with Sally. and they will
talk to Barb T about payment on web. will talk to Dave T too.

goal: to have Visa/MC available by gathering.
CP will put it on gath’g regn form as an option!

ELECTRONIC SERVICES

Email list & PIO!

If author or editor wants to use quotatiosns from the list, the email writer
must be asiked for permission.

To increase #s of members on email list, we could ask Caroline to email all
members w/eaddressess.

with the new brochure, Caroline will have a statememt that will say” if
you don’t want to be on list, check this box.

(attach Website Report to minutes)

Link to corporate members as a benefit. They would be displayed in
prominant

place on home page .Yes, caroline and Ruth will add this to the brochure,
caroline will take it up with barb t.

Carolinje will send out email queastion to membership: What should the
Priorities for website be.

Songs On the Web

Dave T says we need a new Server. Can't Dave suggests a resouce for
teachers, a kind of “index”that will bring up songs, including leadsheeets,
lyrics, and audio by topic.

Many questions??? The $$$ permission, charges for use,benfits to
songwriters?

We think a benefit to songwriters would be link to songwriters web site.

Jo wil forward Dave’s email to brd.

(CAROLINE WILL ATTACH Dave T’s email aboujt the searchable song data
base

with audio samples to the minutes,)

Caroline will communicate with Barb T & Dave about brd response to his
letter.

Jo will communicate our enthusiasm about his letter, and brainstorm about
first steps, communicating to membership and other ways manifest. perhaps
a

mockup before oct?

GATHERING

Joanne T joins us.

budget presented and brd agrees to give Ingid, JT Caroline And Barb W
authority to fine tune. (Needs to adjust family rate to accomodate 10%
discount. )

We will not take MC/visa for gathering Reg. 5% would be taken by MC and we

don’t want that to affect our budget.

Publicity

we have Updated press releases. Jt will email these press releases to BRD.
GOALS: to get adaquate #s to meet budget

To reach out to people (teachers, etc) who will help us meet our

mission.

How do we fill the gaps in publicity as we now have no chair.

JT offers to farm out publicity tasks to those on our list who have offered
to do small pieces.

Bonnie & Joanne H will do a mailing of teachers/edu

Barbara W call remaining folks on list for possible publicity coordinator.

If none emarges, JT will handle it.

Keynote:

TOm reports that “special presetation” is not really keynote. Youth

in arts group, In Toon. Fee: Their usual fee is $300, Tom offered to pay them
to compensate an extra $100 above the $200 allocdated by brd. Tom will

make

that donation to CMN.

Tom & JT will work out performance agreement w/ IN Toon.
FUNDRAISING AT GATH

Benefit Sales table OK

Give a gift???? Ruth doesn’t want to do it agian. Tom suggest one short
announcement. Jo suggests a visual give a gift box ?? Include flyer/form
in reg pack. Scott suggests that several differenmt people at various times
announce the info talbe, Everyojne likes that idea.

Product Sales OK

The table for Board/membership interaction. Information Table TOM, Ruth,
Sally

Information, suggestions box , Give a Gift cards, PIO!, donation box,
Posters and graphics to educate membership as to how we work.
Location will bve important. Right out side door in tent.

OPENING CLOSING & ANNUAL MTG

QUalities of a good opening:

Welcome

MC someone to tie “acts” to oneanother and to our pupose

Not like a concert. . .needs to be participatory.

Icebreakers and ‘getting to know you “ exercises

Individual songleaders need to represent our values

Creates an ambiance that makes people feel comfortable

creates feeling of community right from the start to the end

Sets the tone for the weekend

So, Opening & closing will be planned with Scott & Ingrid in consultation
w/ the exec brd

site for 2002 gatherinG:
Scott will contact Scott K to check out sites in New England and Scott B will
be point person for him. and will ask Daphne to possibly do the search.

Q from Scott to JT: was it a good thing to have 2 people doing the gathering?
T: yes, but need to have clear divisions of labor and communication. people
have to be willing to be boundaried if having 2 people.

Barbara: have Scott K begin now to organize his committees.

CP will send list of committees and guidelines to Scott Kepnes.
Barbara will call Scott K to help guide him after Scott makes initial call
about site.

Fundraising (again):

Q: when and how much fundraising to membership to do by mail?

current plan: to begin Give a Gift at gathering and continue thru holidays.
Ruth--response thru direct mail wasn’t as high as at gathering. reasons:
combined with C to C and because it was 2nd yr so many had given gifts first

yr and didn’t do it again.

Q: who will do G a G after the gathering? (send letter)
CP: how about putting notice in PIO! about GaG? good. nothing to lose.
but doesn’t replace follow up letter.

Barbara: we should send a general fundraising letter in fall.

Ruth: it would make more sense to do fundraising letter in spring and GaG in
fall.

need to draft Itr and do mailing. CP and Ruth will do this, piecing together
language from past letters. who will sign it? Ruth would rather not. but

Ruth will figure it out. Barbara will do the mailing if in July or August.

BW will space this a month away from registration mailing.

For letter to follow up GaG, we'll find a point person to get last yr’s Itr
from CP and do mailing.

NOTES ON P/O! EDITORSHIP FROM THE 6/01 MEETING NOT INCLUDED IN THE
MINUTES
Material not included is italicized

Ref:_p.3
[From Sat. before 2-issue trial decision]
Brainstormed strategies for fulfilling editorial functions included
¢ Guest editor for spring ‘02 and taking time to find a permanent
editor
¢ 3ongoing editors, each doing one issue a year; paid or volunteer
e Newsletter format, no songs
e¢ Break down the job, creating new positions of copyeditor,
development editor, permissions editor, etc.; perhaps some paid,
some volunteer
¢ Contact previous article contributors re their interest in being editor

[From Sun. after trial decision, before Shapiro came]
e¢ Make the spring '02 issue reprints from early issues; fall ’02 also if
an editor hasn't been located to do a “new” issue

Other comments:

e We need to think of someone with good people skills; people responded
so well to Bob Blue’s asking.

¢ Bob and Susan were great at working with inexperienced writers and
helping them develop their articles.

¢ The theme idea is helpful for soliciting articles. It’s a good tool for the
editors, even if people reading the journal aren’t aware of the theme.

Ref:_p.3

An alternative: seek someone to edit the spring ‘02 and fall ’02 issues (#41
and #42) as a trial for a possible permanent relationship, to be paid $1000

per issue. Preference is for a member, but others may be considered. The

following names were brainstormed:

David Heitler-Klevans Sarah Goslee Reed
Elise Witt Ann Shapiro
Mara Sapon-Shevin Leila Grace

Nancy Schimmel’s daughter (a non-member; has editing experience)

Ref:_p.3
Authors of reprinted articles may be asked if they want to update them.

Ref:_p.3
Daphne Petri as possible development editor

Note

If Ann Shapiro is to do the spring ‘02 issue, she has to most of the work
before spring, since the Tell. festival is in spring.

BOARD MINUTES EXCERPTS AND OTHER MEETING NOTES AFFECTING THE GATHERING

Budget—

1) Review fees to take into account the 10% family discount.

2) ‘Til Dawn choir gets free lunch the day of their presentation. We don’t know the
number yet. Their family members must pay for meals but may attend gathering
workshops and activities without additional charge.

3) 'Til Dawn's usual fee is $300. The board allotted $200 for such a presentation; Tom
will donate $100 to make up the balance. He and Joanne T. will work out a performance
agreement with the group.

Schedule—

1) Requested fewer workshop slots to give more free time or at least “breathing room.”
2) Sally’s Singathon workshop needs to go before the plenary (annual meeting).

3) Want to mention & explain Sally’s Singathon workshop at opening to encourage
people to participate in the dicsussion & planning.

4) Want someone (prob. not board mem.) to mention board info table from time to time
5) Want someone (prob. not board mem.) to mention Give A Gift from time to time

Magic Penny (being put together by Phil and Sally)—

1) Logistics:
Fran Avni will be asked to be the Cal. logistics person. Knows E}J.

2) Ceremony:

Phil will intro Mag. Penn. & do Ella’s bio. Show part of Smithsonian video. CMNers sing
3-4 of Ella’s songs. Poss.: Kim Wallach, Diane Ferlatte, Tim Cain, Tom Hunter, children.
Fran Avni will be asked to coordinate singers, Bonnie backup. Marcia Berman presents
award. Ella invited to sing if she wants to, speak if she wants to.

3) Accommodations:
We've offered E} air travel expenses, waive registration fee for whole weekend (CP note
—l arrange bookkeeping on this), on-site lodging.

Board Info Center—

The approach is to have the board visible and available, but not intrusive or overly
prominent. Hope to center their presence & interaction around an information center.
Board members & reps will staff. Want it located near the traffic. Since the main hall is
way crowded, best place in a pavillion tent just outside the main building entry. Can we
arrange that? Want to have gathering organizers (not or mostly not board members)
mentioning the center at various times during the gathering. It will have posters, etc.,
about CMN, Give A Gift forms, donation box, display PIO!s, brochures, etc. Situate the
water supply there?

Credit Cards

We are near to having credit card service. The card payment option is to go on the new
membership form, but will not be offered for the 2001 gathering. That’s partly because
of the timing of the mailing, but mostly because we don’t want to jump into such a big
and important project with it with so little (no) experience with the system; it could
affect gathering profits, too.

em > JT & IN 6/16/01

Committees

Barbara Wright offered to make calls from a list generated at a previous board meeting
to identify a publicity chair. If none is found, Joanne will act as chair. She is trying to
find individuals to do specific publicity tasks. Bonnie and Joanne H. will each do a
mailing to teachers/educators using their personal lists.

Budget
Joanne presented the gathering budget and fee schedule drafts, which the board
approved in general. Joanne T., Ingrid Noyes, Barbara W., and Caroline will fine tune.

Opening & Closing

Ingrid Noyes had requested that the board forgo its traditional leadership of the opening
and closing to allow gathering organizers more creativity. The group outlined qualities
it expects for those events, and asked Caroline to include the description in the
gathering reference binder. They agreed to give over the planning to gathering leaders
who would consult with a board member. Scott will work with Ingrid, and Ruth will be
available to them as a resource person. The board will plan the annual meeting later.

Last section > JT & IN 6/17

JUNE 2001 TO-DO LIST

Unassigned

e Thank you cards to the list on minutes page 2

e Ask Jean Schwartz to store & fill orders for brochures

e Ask Kim Wallach to develop, before the nat. gathering, a list of organizations with
their addresses for a brochure mailing; at the gathering ask for volunteers to do the
mailing

e Ask JT and Ingrid to mention Give A Gift throughout the gathering at whole-group
sessions (CP raised it with them just after the meeting)

e Encourage letters to the P/O! letters column about the group

Planners of the Plenary (doesn’t that sound poetic?)

e Present the brochure in the annual meeting and ask members for ideas on using it
e (Sally & Ann?) Present the Singathon idea for discussion & possible action

¢ Solicit a volunteer to prepare the Give A Gift mailing

Barb T.

Work with Barbara W. & Caroline to develop a 2002 draft budget for the Oct. meeting
Change member fees on the Web site

Work with Caroline to get logo merch. presentation on website

Work with Caroline on e-mail to board re website priorities

Communicate with Caroline & Dave about the song database proposal

Consult with Tom & Sally about credit card use on the Web

Barbara W.

¢ Work with Barb T. & Caroline to develop a 2002 draft budget for the Oct. meeting

e Sell the GE stock by Oct. if the price raises sufficiently

e Assist with PIO! staff search calling if needed

e¢ Serve on nominating committee for new board members; list to Ex. Comm. before
calls

¢ Host spring board meeting

¢ Do the fund raising letter mailing in July or August

¢ Make calls to identify a gathering publicity chair or people who will do specific
publicity tasks, using the list generated at a previous board meeting

Bonnie

Notify Susan Keniston of board action on the fall PIO! issue and her editorship
(PIO! Editorial Advisory Committee) Editor search

With Joanne H., do a mailing of gathering publicity to teachers/educators

(Ex. Comm.) Review potential board member list before calls made

Do gathering outreach mailing to personal educator list

Be backup to coordinate singers for Magic Penny if other coord. not found

Caroline

e Work with Barb T. & Barbara W. to develop a 2002 draft budget for the Oct. meeting

¢ Communicate between Marcia Curran & Jean Baly to facilitate the bookkeeper
transition

¢ Change member fees on the Web site

e Add corporate member website list to member benefits

¢ Consult with Barb T. about adding a corporate member list to the website (Cont.)

Caroline (Cont.)

Mail a brochure, letter, and return postcard for ordering to every member ASAP
Include a brochure in each national gathering attendee packet

Work with Ruth to complete the new membership form

Do any additional editorial work remaining for P/O! #39

(Or/and Scott?) design a brochure order return postcard to go in the brochure mailing
(PIO! Editorial Advisory Committee) Editor search; report to Ex. Comm.

Send out Phil’s grant-related questionnaire to all members with e-mail

Work with Jean Schwartz (and appropriate others) on a logo merchandise presentation
in Pass It On! and the website.

Put a Give A Gift announcement in PIO! starting with the fall issue

Put Give A Gift forms in gathering attendee packets

Work with Ruth to produce the annual fund raising letter

Take the specified actions to increase e-mail group enrollment

Add an unsubscribe message to each e-mail group sent message

Consult with Barb T. on an e-mail to the board asking about their priorities for the
website, adding info about DT’s proposal for a song database

Communicate with Barb T. and Dave T. about the board’s response to his songs
database proposal

Put card payment option on the new membership form

Send JT board e-mail addresses

Write up the gathering opening and closing desiderata for the gathering reference
binder

Put benefit sales table info in gathering confirmation mailing

Send Scott K. site selection guidelines and the list of committees soon

Jenny

Work with Lisa to assess restricted regional funds and consult with reps on how to use
them for regional outreach and development
Work with Tom, Ruth, & Sally to set up & staff board info center at nat. gath.

Joanne H.

Send a gift and note of thanks to Marcia Curran

Send a gift and note of thanks to Susan Keniston

(PIO! Editorial Advisory Committee) Editor search; report to Ex. Comm.

Serve on nominating committee for new board members; list to Ex. Comm. before
calls

(Ex. Comm.) Review potential board member list before calls made

Set up a system for Jean Schwartz to handle money for merchandise as well as
getting reimbursed for expenses

Report to Dave T. the board’s enthusiasm about his songs database proposal

Do a gathering outreach mailing to personal Cal. educator list

Lisa

Work with Jenny to assess restricted regional funds and consult with reps on how to
use them for regional outreach and development

Phil

Write a new introduction for the PIO! #10 Ella Jenkins interview and send them to
Caroline

(PIO! Editorial Advisory Committee) Editor search; report to Ex. Comm.

Remind Caroline to send out the grant questionnaire

Continue arranging the Magic Penny Award with Sally

Ruth

Work with Caroline to complete the new membership form.

Work with Caroline to produce the annual fund raising letter

Add corporate member website list to member benefits

Work with Tom, Jenny, & Sally to set up & staff board info center at nat. gath. Ruth
Put card payment option on the new membership form

Be available to Scott and Ingrid as needed in planning the gathering opening &
closing

Sally

Work with Scott on songs issue CD reproduction, pricing, & legal aspects of online
usage

(PIO! Editorial Advisory Committee) Editor search; report to Ex. Comm.

Assist with other PIO! staff search calling if needed

Serve on nominating committee for new board members; list to Ex. Comm. before call
Host winter board meeeting

Do a workshop with Ann Shapiro at the national gathering on adapting the
Tellabration model for a CMN Singathon; contact Ingrid to announce it on Fri. eve
Call Sarah on behalf of the Rowe weekend committee to discuss the teachers-to-
family emphasis change outlined in her report

Work with Tom, Jenny, & Ruth to set up & staff board info center at nat. gathering
Consult with Tom about credit card service and make a decision; consult with Barb T.
about use on the Web

Continue working with Phil on Magic Penny

Scott

Write a letter for the initial brochure mailing that includes ordering instructions
(And/or Caroline?) design a brochure order return postcard to go in the brochure
mailing

Finish PIO! #40 (oh, that)

Work with Sally on #40 CD reproduction, pricing, & legal aspects of online usage
(Ex. Comm.) Review potential board member list before calls made

Act as board consultant to Ingrid on the gathering opening and closing; Ruth to be a
resource

Ask Scott Kepnes to get current information on Ossipee Center for the ‘02 gathering
Ask Daphne Petri to check out other New England sites and report to the Executive
Committee

Be backup '02 gathering site search person

Susan

Consult with Caroline & Ex. Comm. about gathering benefit sales table

Tom

Work with Ruth, Jenny, & Sally to set up & staff board info center at nat. gath.

With Joanne Tuller, work out performance agreement with Til Dawn

Consult with Sally about credit card service and make a decision; consult with Barb T.
about use on the Web

Get and give to Caroline before the gathering a firm lunch count of Til Dawn choir
members and family members for the day of their presentation

6/02 Attachment #1]

DODGE GRANT REPORT: PEACE RESOURCES PAGE
Progress Report by Barb Tilsen for 6/8/02 CMN Board meeting

Website Team: Barb Tilsen, Caroline Presnell, Carl Foote, Dave Trahan
Audio: Scott Bierko

Song Engraving Team: Bonnie Lockhart, Sally Rogers, David Heitler-
Klevans, Barb Tilsen

Website Advisory Committee: Susan Hopkins, Scott Bierko, Caroline
Presnell, Barb Tilsen

Some feedback we’ve gotten so far:

“The whole thing (Peace Resources Page) is thoughtfully done.
Looking as a parent and as an educator, this is very impressive, a
wonderful resource, really fabulous.”

--David Leonard, Sarah Lawrence College Child Development Institute
(New York City)

I found the Peace Songs page from the Children’s Music Network
through the Educators for Social Responsibility and the NESDEC
conference, "Teaching in Changing Times". I think this is such a great
resource that you've created here, and was wondering if you might
consider submitting a "story" about this page for our Salute to
Educators project. I've been searching over the Internet for various
resources to use to help children cope with the tragedies from
September 11th and its aftermath as well as further the lessons of
diversity, understanding and peace. In all the project and activity
ideas I've found, this is the first resource I have seen dedicated to
using music to convey these lessons.

--Kelly Sakai, Families and Work Institute

Salute to Educators, Program Coordinator (New York City)
http://www. familiesandwork.org

Ooooooo000000000hhhh!!! I just briefly checked out the CMN Peace
Resources and I am forever grateful!! :))))))))) Thank you for your time
and effort. It's really going to help our staff out A LOT. I am going to
email the weblink to all our parents in our school

community :))))))))))) Thank you for contributing to our lives. It is
MUCH appreciated. Joyfully,

Barbette :)

Via Pacifica, Manhattan Beach, CA

Accomplishments to date:

New ISP arranged (Media3.com) to host our website (better service, more
economical)

CMN email group also moved to Media3.com to solve some of the ongoing
issues and problems with the old host

Graphic redesign of the website completed
Development of the database design has begun and is in progress
Updates to the website have happened consistently twice a month

Categories and song listings on the Peace Resources Page have been
reorganized and expanded

Web links to the Peace Resources Page have been set up with:
e Educators for Social Responsibility
¢ NAEYC
¢ Teaching Tolerance (in progress)
¢ Salute to Educators

Article about the Peace Resources Page published on Salute to Educators
website

Listing in Orff Beat, Sept. 2001 issue

Display ads running in two issues of NAEYC’s national publication:
* Young Children - May issue
¢ Young Children - July issue

Teacher Questionnaire created to help get feedback about Peace Resources
Page. Teachers contacted in New York metro area, New Jersey and
Minnesota with varying degrees of success. All CMN members in New
Jersey and many in New York metro were contacted for help in reaching out
to teachers. Those contacts are still in progress.

Song Engraving Team has been organized and is in place to begin work.

Initial list of songs has been selected to be available as audio files,
downloadable lead sheets. Songwriters are being contacted for permission.

The Website Advisory Committee has been organized and has worked to
help define the scope and offerings of the Peace Resources Page.

SCOPE OF THE PEACE RESOURCES PAGE

1. It is a listing of *recommended* songs about the selected themes (songs
written by members, or songs by non-members that are recommended by

members). We're not listing all songs ever written on these themes, this is
not a "general song library." The recommendations by members (whether

their own songs or other people's songs) gives us some screening and
accountability to what is listed. It also gives a very democratic access to
any member who wants to participate.

2. There is no limit to the number of songs included by any one songwriter.

3. This initial time during the work of the Dodge grant, will be considered a
test period for adding audio files and downloadable lead sheets to the
website. Twelve-fourteen songs will be selected by the web advisory
committee to be offered as an audio file and/or downloadable lead sheet.
The committee has developed a list of criteria for which songs will be
chosen. The website advisory committee recommends that after the initial
test period is done (at the end of the grant period--Sept.2002), that we open
up this option and let any member who has a song listed on the Peace
Resources Page pay a fee to have it included as an audio file or lead sheet
(fee to be determined). We will include some of the criteria that's been
developed by the website advisory committee on the top of the Peace
Resources Page as a general guide for including songs in any of the

listings. We are going ahead with the initial test phase now, but the
decision to open up the audio files/lead sheet option to anyone after that
period needs to be presented to, discussed and approved by the whole CMN
board in June. We will not consider songs by nonmembers to be chosen for
the audio files/downloadable lead sheet option in the initial test phase of the
grant. This option will only be available to CMN members. We will discuss
whether this option will be available to non-members in the long-run at the
June board meeting

4. SONG SELECTION CRITERIA FOR TEST PHASE (12-14 songs will be
chosen to be available as audio files and downloadable lead sheets on our
website)

¢ Song reflects one or more of the principles of CMN: encouraging
cooperation, celebrating diversity, building self-esteem, promoting
respect & responsibility for our environment, and cultivating an
understanding of nonviolence and social justice

¢ Song is an excellent example of the Peace Resources Page Category it
is part of.

¢ Song is well-crafted, and singable with children.

¢ Songwriter is not one of those whose song is part of the All Songs
issue of PIO!

¢ Songs will be considered that are written by current CMN members
only

¢ Songs will not be considered that have been written by a member of
the web advisory committee.

ORGANIZATION OF THE INFORMATION

5. CATEGORIES/SUBCATEGORIES
These are the categories of the Peace Resources Page:
PEACE

JUSTICE

CONFLICT RESOLUTION
NONVIOLENCE

ANTIBIAS

BULLYING

FEAR

GRIEF

PATRIOTIC SONGS

GLOBAL FAMILY

Each category will have these subcategories:

CD's AND OTHER RECORDINGS ON THIS THEME

OTHER SONGS ABOUT THEME (Individual Song Titles)

RELIGIOUS SONGS ON THEME (only if there are any in that category)

For example:

PEACE
CD’S AND OTHER RECORDINGS ABOUT PEACE
OTHER SONGS ABOUT PEACE
RELIGIOUS SONGS ABOUT PEACE

6. INFORMATION INCLUDED IN LISTINGS

Each CD listing will include this information:
*CD title and & *artist
Publisher
Contact info (website or address & phone)
Ages:
And links to: *song titles* *lyrics*

Each song listing will include this information:
*song title and *songwriter
*recording & artist
*website or contact info
*appropriate for these ages:
And links to: *lyrics*

Notes:
* song titles: The songs on a CD will be listed as a link from the CD info
and not listed again individually in the “Other Songs on the theme”
section

e *lyrics: only songwriters--or copyright holders--can put their own
lyrics up, since we need legal permission to include it

¢ There will be a list of Keywords that people can choose to associate
with a song so that songs can be cross-referenced in any database
search (All categories on the Peace Resources Page will be included
as keywords in the Keyword list)

¢ People will be able to browse the listings, or search the database
through menu options looking for whatever they want--age, theme,
artist, etc.

EXAMPLE:

PEACE
CD’S AND OTHER RECORDINGS ABOUT PEACE
“Circle of Peace” by Carol Johnson
Noeldner Music, BMI
Carol’s address & phone:
Ages: K-8
*song titles* *lyrics*

OTHER SONGS ABOUT PEACE
“Circle the Earth (with Peace)” by Joanne Hammil
on “The World’s Gonna Listen” by Joanne Hammil
www.joannehammil.com
ages: K-8
*lyrics*

RELIGIOUS SONGS ABOUT PEACE & JUSTICE
Same format as above

7. SONG COLLECTION PROCESS
Once the database programs have been written, any CMN member will be
able to go to the website and through a password will be able to access
menu options to add a song to any of the categories included. The
information they will be able to add is listed above in #5. Their entries will
go into a holding place for review and approval by Dave, Barb or someone
else who's taken responsibility for this job. If approved, they will be
bablshed. to the website. The intent of this is threefold:
to make the song listings as democratic and accessible as possible to
our membership
¢ to share the workload of data entry so the website team doesn't have
to shoulder that task
¢ to assure that all entries are appropriate and compatible with the
mission and values of CMN.

ADDENDUM
In our plans to add lead sheets onto the Peace Resources Page, we've
intended to link to Finale's website for the necessary utilities for people to

view the music, but hadn't pursued it any further. Two weeks ago, John
Jackson of Coda Music Technology, the makers of Finale, found us on the
Web and called to see if we would like to link from our website to one of
theirs where people could download Finale NotePad, a free shareware
version of Finale that will interface with other Finale files. They will also
send us free copies of this software to distribute at the National Gathering
in October. This fits right in with our plans on how audio/lead sheet
capabilities will be offered on our website, and will add the option to have
access to midi files as well. And it's so great to be approached by them!

6/02 Attachment #2

GUIDELINES FOR ORGANIZING A CMN PRESENCE AT CONFERENCES

CMN is looking for opportunities to reach out for new members by publicizing our
services to organizations in related fields (education, music, children). Here are some
steps to follow in order to plan such outreach.

To organize a CMN presence at a conference, fair, festival, or other event—

1) Look for organizations that offer no-cost table space to nonprofit organizations.
2) Contact your regional representative to suggest your plans.
3) Make arrangements with the organization’s contact person.
4) Find CMN members willing to help with setting up and staffing the table.
5) Arrange a display of CMN informational materials. At /east two weeks ahead of time:
¢ Order brochures from Jean Schwartz, 508/620-0736 or Mezzobean@aol.com.
¢ Order a few back copies of Pass /t On! from the CMN central office, 847/733-
8003 or office@cmnonline.org.
¢ Bring flyers for upcoming CMN local, regional, or national events. (You can get
national gathering flyers or a copiable white original from the CMN office.)

For CMN song swaps or CMN member round robins at public events such as
conferences or festivals—

1. Find a moderator or emcee to start things off and keep the program rolling.
2. Check out the space ahead of time. Consider using a sound system for round robins.
3. Also see under “sales table” below.

To have a CMN sales table included at a conference or other public event as
part of a CMN presence—

1. You must make sure that every member in your region gets the information needed
to participate. Confer with the CMN central office to get contact information for
current region members.

2. The sales table coordinator should follow the guidelines for sales tables at national
and regional gatherings. Ask your regional representative or the CMN central office
for a copy of the guidelines.

3. The moderator or emcee can mention that some artists have recordings available at
the sales table and can encourage participants to visit. Convey to artists that they
don’t need to mention their recordings during the swap or round robin.

4. The coordinators of the CMN presence may decide whether or not to include for sale
products of CMNers not present, and how.

From BW’s computer

CMN Board minutes 6/08/02 at Barbara W’s

Present: Caroline, Scott, Bonnie, Barbara W, Barb T, Sue R, Ruth, Jo,
Sally

(Sally will be absent for a good part of the meeting to edit her
interview for PIO!)

Office Report (CP):

Has spent ton of time on website, legal situation, etc. but kept up with
major things and PIO! And only a bit behind in memberships,etc, in
spite of all this and unbelievable move this week!

Financial Report (Bon, CP):

Bon: new bookkeeper. Don’t have financial records normally have.
It’s been looking bad with Meta although she has just recently caught
up some on reports and communications and depositing checks, etc.
reports do look reasonable, although her level of responsibility is
questionable.

Bon suggests we keep going with Meta for now and CP assess in the
next stretch of time whether or not she can do this job.

Barb T:has had concerning experience with Meta about Dodge grant.
Were gaps. Didn’t get checks or communications. Tho eventually
Meta sent everything Barb needed. And did things well.

Jo: relayed Jean Schwartz’s (bad) experiences with Meta—not
communicating, not depositing tons of checks for CDs and products,
not even answering emails, etc, although just recently, before this
board mtg, she finally communicated and deposited checks from Jan-
Feb, etc.

Scott suggested letting Meta go.

Bon suggested instead to send a clear managerial statement in the
form of an ultimatum to Meta with exactly what we need and when and
see in October whether or not Meta can step up to the plate.

CP: very reluctant to fire her now, given the state the books are in.
now has 4 months of stuff to clean up and can’t imagine handing that
to someone else right now until we get it all re-organized. So let’s
clean it up at least before we take it away from her.

Barb T: agree it’s a hard time to switch. Good process to now
articulate clearly what needs to be done and then evaluate how she
responds. Would be very chaotic now to search for a new bookkeeper
while firing one.

CP: we need to set out expectations for her of non-profit needs vs
business needs.

Bon: let’s list our concerns and she’ll write it up and call her with this.

1) any invoice should be paid within 2 weeks. And if can’t, call us
and someone else will write the check.
2) Monthly financial reports by 15" of following month - or an
estimate of when it will come in.
3) Prompt responses to request for information - within a week
unless it’s tagged urgent.
4) Monthly phone meeting with Caroline, minimally.
5) Checks to be deposited within 2 weeks of receipt.
Bon will write this into email and send and then call her.
Also, if CP has any reason to feel we need to pull the plug, we will.

Should Barbara W call this other person? Premature. We'll wait and
see.

Budge Reconciliation:

Let’s look at the budge we projected, and see what our needs are so
when we talk about fundraising, we're thinking realisticallya bout
what's needed.

Basically we’re not off target. Nothing shocking in the figures from
Meta. Some income and expenses we hadn’t expected but all within
range.

So let’s spend time this weekend making up the budget deficit.

Barb T: budget projections are not secured money, just guestimates of
what has been reasonable to expect from donations etc in the past.
Meta has prepared actual figures but it’s not formatted in a way that
we can look at clearly nor can we look at June figures and know what
we need anyway because our yearly income is skewed and not steady.

Scott: do we need to consider raising Gathering fee to make up for
some of deficit? It’s our main way of bringing in funds.

CP: on budget, “fundraising” means things we got from members.

INCOME:

Gathering income:

Budget says we’re hoping to make 8K from gathering, but almost
never have made that. Last year made about 3-4K maybe. Bon
pointed out how the 8K is not the real expectation because some was
paid last year etc.

Barbara W: agree with Scott we might need to raise gathering fee.

People complain now. But people complain no matter whether we
false fee or not.

We need a gathering budget. We should leave CP out of it. Scott K
and JT should come up with budget projecting certain income and
certain amount of attendees.

How much do we want to make from gatherings?

Jo: usually add $50 on for CMN but that’s not profit for CMN, it’s only
$50 more than the place charges us for lodging and food per person
and a portion of that goes to our gathering expenses including CP’s
time etc.

Barbara W: added $80 in NYC. Should keep it at that.

Scott: suggests Barbara W talk to JT and Scott K about clear needs of
CMN financially around gathering fee.

CP: given past records, assume a base of 150 adults and project your
budget from that, it sort of works. So they should figure how much
profit we want to make based on 150 registrants.

Scott: so if add $30 to each, it will bring in $4500.

Barbara W: because Freedom is not as expensive as urban setting the
next yr, perhaps we should increase fee now to soften possible blow
for the next year.

Bon: let’s also keep working on increasing membership at gathering.
Sue R: let’s do sales on %age.

Barbara W and Ruth: should at least increase sales table fee from $5
to $10.

We all acknowledge that’s peanuts, but we decided to at least do that.
CP: let’s also keep working on sponsors.

USING THE GATHERING AS A FUNDRAISING SOURCE

SR: Regarding sponsors, let’s brainstorm a list. We should use the
membership to help us come up with that list, create a packet to give
to the potential sponsors (which needs to be updated according to CP)
CP: Sponsors get their name on literature and banners.

RP: We have a list of potential sponsors.

SR: Let’s brainstorm on sponsors with potential people to follow up
with these sponsors.

Sponsor possibilities Sing Out, CD Baby, Rounder, Oasis, Gibson,
Martin, Taylor, Mars Music, Sam Ash, Local 1000, ASCAP, BMI, SESAC,
Linden Tree

CP: Katharine Dines is supposed to be taking care of sponsorship.

SB: Giving people space in PIO is negotiable for sponsors given the size
of their contribution.

JH: Giving people website recognition is possible, too. We should
mention this to them in our package.

BL: Our problem is that we need people to follow up.

SB: Perhaps we should give Katharine the option to have this type of
position throughout the year and also for PIO ads.

NS: We should capitalize on Woody Guthrie’s association with the
Penny award and in general get people to sponsor us on the basis of
who we are honoring. We should brainstorm on a list of people who
might wish to be associated with Woody’s name (i.e. Smithsonian?)
SR: I'll be the connection to Katharine.

ON TO OTHER FUNDRAISING

SB: What's our goal for fundraising at the Gathering?

JH: Our best resource is as children’s musicians and we should have
some sort of way where services that are making us money.

NS: We should check out the online community for services.

RP: 50/50 Raffle. Set the ticket amount ($10) and half goes to CMN and
half to the person who wins.

BT: | believe that we should have a silent auction with high quality
items.

RP: What about a program book?
SR: Our options for fundraising are : give a gift, 50/50, and an auction

RP: Give a Gift has petered out as an effective, large fundraiser, so
perhaps we should discontinue it.

SB: We should relegate it to an insert in the Gathering package and
into PIO!

RP: We should have the paper and mention it in passing at the
Gathering or not do it at all.

BL: Let’s vote on it. (All agreed to go forward with it)

BT: Let’s not nickel and dime the membership with fundraising efforts,
but give them one or two overall pitches which will include Give a Gift.

RP: I’ll make a banner for Give a Gift.

SR: I'll be the person who announces the fundraising efforts and Give a
Gift.

BL: We need to have the 50/50 in the registration package.

JH: I'd like it to be unobtrusive

BT: How about recruiting the older kids as sellers?

BL: I'll call Lisa Atkinson to see if she’ll coordinate the 50/50 Raffle.
SILENT AUCTION

Discussion was had about the idea. Most of it was that the idea is too
large and not in keeping with the vibe we want. Also there’s the issue
of having someone to run it.

SR: Let Katharine know about it.

Sally: I'll make up the form for the registration package and I'll be the
head of the Silent Auction Committee.

AFTER LUNCH

BL: Let’s walk out of here in 1 hour with an action plan and assigned
persons to raise $5000.

DONOR CALLS

BW: We, Ruth and I, are going to divvy up between us our list of 25
donors who have given more than $100 since 1996 to call them.

RP: | have some difficulty making calls to people and asking them for $
$ without having a goal (like the ED fundraising efforts). However, we
need to identify CMN members who are rich and need to be tapped. |
will call them, though.

BT: Perhaps we can create a monetary goal to raise to make it easier
to frame the phone calls.

SB: Let’s have a “to do” for everyone to email BW and RP with donor
suggestions.

BW: | would like to see us develop an endowment that begins with the
stock account. | also think that our goal should be $5000.

Everyone agreed that $5K is a good goal.

GIVE A GIG

SR: Bonnie’s idea that Sue took on. | wrote a letter that | haven’t
followed up on. It’s too late to be done for this school year, however to
keep it going, we need to review it.

BL: | think it might have to happen at a Gathering. What it really is is
an idea to have people give anywhere from $75-5K depending on their
abilities.

SB: Beth felt it was a way to ask people for money and was not too
effective.

BT: I'd like to see it piloted in a region.

SR: the work that it would require in a region is the same that it would
be required nationally

SB and RP: Let’s have it be for one month and promote it a Gathering.
SB: Let’s do it this year and take one of the other Gathering items out.
BW: | think we should have a $100,000 endowment fund started.

RP: | want to see Give a Gig have the possibility to have people give
less.

BT: Let’s raise money for the deficit now and the endowment later.
Also let’s use Give a Gig instead of Give a Gift.

RP: Let’s consider kicking it off at the Gathering, investing a bit of
money into a promotion and maybe giving people out envelopes that
encourage more giving.

GIVE A GIG BRAINSTORM

Pledges for Give a GIG
Sally Rogers will give a week’s salary (400)

Bonnie (200), Jo (?), will give gig or a portion of one
Barbara Wright will match the board’s donation if we can get $1000

Project includes:

Letter in Reg. Package
Envelopes for return
Follow-up at Gathering
Follow-up after Gathering

BT: Let’s let Give a Gig be the service part of our efforts and the
Auction be about product.

JH: | don’t want to do the auction. It’s too much.

After a vote, we decided to do the following at the gathering to raise
funds: logo items, sales table, give a gig, and the 50/50 raffle.

SB: I'll do the letter that SR has started. Bonnie Scott and Sue will
handle Give a Gig.

GATHERING 2002

BW: read a report from Scott Kepnes. Lots of work being done on all
aspects.

BW: I will call Sue Hopkins regarding upcharge on sales table.
On Publicity:

BL: Let’s put our publicity information on the website so that people
can download it.

PUBLICITY BRAINSTORM

Get Publicity director

Radio Spots

Mailing to Music Teachers

Ads in local teacher mags.

Call members who may be able to lend a hand

BT: the information | created with Adam Miller exists for New England.
Perhaps other people (including Ruth who volunteered) should
volunteer to be on the radio.

RP: we should hire someone for $350 to do promo work for the
gathering.

JH: We should mail to everyone. Perhaps Sarah has some of these
things. | have

A mailing list for this.

SB and Ruth: Let’s identify board members who will take on specific
functions or determine the functions and find new board members who
can do them.

PASS IT ON ALL SONGS ISSUE

We read the survey compiled by Tina Stone.

We compiled a list of strengths and weaknesses.

WE voted to continue doing an All Songs issue again.

Sally R: Great idea, let’s do it again.

Ruth P: Let’s discuss bringing it out to a larger group other than our
organization.

NS: We still need to make CDs of PIO!

SR: a group of CMNers could create their own not-for-profit company
and solicit material and donate the money back to CMN.

RP: we have an outstanding body of songs that does not get out there
and we could be the people who do that. We could get grants.

BT: the more ways we offer opp’s for songs to be put out is good. The
all songs issue is an enhancement to membership. A song book/CD
collection is something different.

SB: WE need to work by small degrees towards a publishing empire!
BL: | don’t think we want to have all of the PIO songs be on CD.

JH: Let’s allow people who’s songs have appeared in the past submit
again.

WE DECIDED TO DO ANOTHER ALL SONGS ISSUE AS #44

Other stuff about PIO!:

Bon: wants to stop being songs editor. Will do 2 more issues and then
have a relationship to the all-songs issue in the spring and then be
done.

2 parts of the job: 1=finding the songs; 2=engraving the songs

most important part of the job is the values in choosing good songs.
Then there’s communication with songwriter to get everything set.
And then engraving itself can be done by a technical volunteer. But
we need someone to SELECT songs in a very responsible way.
Possible song selection people:

Nancy Schimmel

Allards

Margaret Hooten (Barbara Wright's friend - possibly good as engraver)
Monty Harper

Bruce O’Brien

Lisa Hill & Sarah Goslee Reed

Kathy Reid-Neiman

Bon will call above list to see if she can find her replacement.

Possible engravers from all-songs issue engravers:

David, Sally, Nancy, Blake

We'll pursue engravers after Bon finds a selection editor (probably in
October)

PIO! Report from Nancy—

We went thru the list of what’s lined up for the next issue.

(see sheet Nancy passed out)

will add 2 articles by Scott—policy about selling at conferences;
announcement about next all songs issue and plea for submissions
Nancy wants to announce in PIO! to bring copies of a song that’s been
in PIO! for a workshop at the gathering.

Decided some questions: separate articles about Magic Penny and
Gathering; wait on more haiku poems from same person; yes we can
reprint Johnette’s article from her newsletter if we get written
permission; keep outside announcements only on website? Or put in
PIO! too? We'll change policy and put it in PIO! also when Nancy feels
it’s appropriate.

Scott: should we start a new PIO! column like The Sun's readers’
experiences section? Nancy doesn’t want to manage this. No one else
present wanted to take this on now, but we like the idea. Shelving this
idea until someone comes up with a good editor to take on this as a
column.

Send interview ideas to Nancy (Ruth suggested Bernice Reagon).

pay for PIO! Editors:

Nancy wants to be paid what other editors are paid. She’s ok with $1K
if Scott is, but wants what everyone gets.

Bon asked Scott how he’d feel if he got $1K now when he got $2K last
time. He suggested perhaps $1500. we discussed this a lot. Barb T
asked Nancy and Scott to estimate and/or log their hours. Jo proposed

we try to pay $1500 for the next 3 issues and revisit the pay issue and
equality issue next June.

Scott: wants to see the CD of all songs issue be marketed and make
the money we need to pay the editors.

Ruth: still has problems with marketing the CD. Don’t want to get ina
situation of depending on CD to generate income and then be locked
into paying editors. Our mission should be about getting quality
children’s music into the hands of the PUBLIC, not just our members
and this is doing it backwards.

Ruth: in truth, where we're at with finances, the editors should be
volunteer.

But we all acknowledged that it’s just too labor intensive to ask/do
that.

Bon: unfortunately we just don’t know whether or not we can afford it.
The answer really lies in how successful our fundraising strategies turn
out to be.

Decision: commit to $1K for #42, go to $1500 for #43 and for the all-
songs issue #44. then revisit this situation next January and June.

Gathering '03:

Proposal from LA. Offering to do an urban gathering. Because
downtown, would be at a 4 star hotel, and they’ve offered a $99/room
lodging rate. 8 person committee, headed by Jacki Breger. Committed
to a major outreach effort to So CA, including people of color, who
would not go outside of downtown.

Rooms: 2 double beds or 1Q. $99 per room per night. Food = $87.50
per day. So cost per person for entire weekend based on double occ:
$333.90 w $50 added on for CMN or $358.90 with $80 added on for
CMN.

For couple: $617.80 or $642.80.

For one family with 2 kids over 8: $967.8 or $992.80.

Recommend Oct 10-12.

Discussed.

Sunday AM:

CP: relayed experience about digging up cmn material from earliest
times for legal stuff. Saw amazing amounts of regional events and
incredible things people have been doing. Went back even to 1981,
when core of people were doing wonderful stuff!! Incredible,
impressive, longevity and great work!!!

Bon: did web search for same legal documentation--were 291
references!!

Nancy: trying to get us an AOSA link.

How to Maintain Board:

By-Laws: Jenny: (see handout from Jenny)

Jenny explained process and thinking of committee.

Nancy: should we maintain some control over who we allow to be
voted on? So that nom. com. would make sure that candidates have
our shared values, etc before gen. memb. votes.

CP: would like to see “minimum of 15, with provision that board may
add others for their expertise”.

Phil: but could always work with experts thru committees; don’t have
to have them on the board.

CP: ought to be allowance for all members to vote, so if they’re not at
gathering, should be allowed to mail in ballots.

Ruth: wants nom com where board members or any member can
recommend a candidate so the committee, with it’s big picture
information, could have evaluative ‘control’. But maybe nom com
could include people not on board.

Also, there may be people with expertise we want on board who might
not have to be at nat’l gathering. So maybe we should not require
attendence at gathering.

Phil: should have clear guidelines about what we want for board
member candidates.

Sue: had mixed nom com in other organization and it worked well. So
made up of board and non-board members.

Ruth: need guidelines for who would be on nom com

Nancy: someone on nom com should have to have witnessed a board
meeting to know what they’re considering people for.

Sally: should be 50% board members and 50% not. Perhaps 3 and 3.
Ruth: candidates for board should make written statement about why
they want to be on the board.

Bon: main concern is not to get turkeys on board, and to get good
workers. People should make strong commitment to be at 5 days of
board mtg a year. Need it to be people who have demonstrated work
for cmn - writing article for pio or whatever. So workers and people
who have demonstrated some good will and good process and ability
to work well with others.

Jo: ditto

Barb T: value of a nom com is to develop and cultivate people. Non-
board members essential on the committee - very open to our
membership. This period of time right now is very important for cmn
to address leadership, perception of control, etc. important to be very
inviting both to who's on com and who can run. Not interested in
qualifications. Doesn't want it to just be nom com who decides who
can run. Any member should be allowed to put themselves on a slate
to be elected. Big problem is perception of who has control. Also, we
should settle on a number and not make it open-ended. Use an

advisory com for extra people we want to help us. Also need to have
procedure for how a board member gets removed. Lets look at what
bylaws say now and make sure it’s what we want.

Phil: asked Barb to describe why it’s a crisis now in perception of
control?

Barb: not in a crisis, but it’s the time as we’re changing our process, to
address this perception.

Jen: changing to a more elected procedure is going to bring our values
into play. We’ll model our values this way. We’ve been clashing with
our values by not having an elected board. Moving in this direction will
help this conflict. Perception has been of cliques.

CP: don’t know how strong this perception is. And whether this will
address it well, don’t know. But should be done anyway. Transition
now is that CMN is moving from founders into broader thing and it’s a
precarious time when many org.s fail and so it’s a crucial time to take
these steps.

Ruth: want to hear more about the critical buzz. And what is the
network that this info is communicated by. Want it out in the open so
can better evaluate whether can be on this board or not.

Bon asked Barb and Jenny to respond specifically about who and how
these perceptions have generated and spread.

Barb: hear loving praise of Ruth, not just criticism. Personally, love
everybody here. That’s why she came on the board. In early years at
gatherings, felt like an outsider.

Jen: like Barb, not that heard specific people say specific things. But
did have a perception of cliquishness and a closed board and a clash of
values of what cmn preached and how the board was run.

Bon: lets see this change in elections as a step toward helping this, so
let’s address the nom com set up.

Nominating Committee:

3 models: all board members, a mix of 50-50, or a mix but with some
board control.

Jen: if nom com, people should be able to nominate themselves but
keep it all to one slate so there’s no distinction between candidates
nominated by the committee and those who self-nominate.

Sue: likes 3+3.

Phil: we need a job description and statement of what we’re looking for
in board members.

Sally: need committee and at-large candidates as well.

Nancy: any candidate should have to be told by nom com what job
entails.

Bon: non-board approval has problem if someone is great that com just
didn’t think of. 2 lists will lead to more division, not less. People could
nom themselves to the committee, but 2 teirs would cause more
problems than solve.

BW: on another board, have caucus to interview the candidates and
put out info about them related to specific questions.

Bon: so in summary, candidates need to make a statement and it’s up
to nom com whether or not to publish those statements to
membership.

Jo: love the idea of both nom com and self-nominated candidates, hate
idea of 2 teir presentation to membership; but how to make sure self-
nominated candidates will fill requirements (ie be willing to come to 5
days of meetings a year, etc)

Jen: role of nom com could be to let all candidates know process and
requirements.

Sally summed up:

We establish an election com (half and half board members); com will
recruit and orient at least enough candidates for board to fill open slots
available; plus anyone in membership can self-nominated to slate as
long as they agree to criteria of board member; then all candidates fill
out questionnaire that gets presented to membership by mail and all
vote.

Ruth and Barb: maybe it should be called the Board Election
Committee.

Jen: would be important for people on this com to not be up for
reelection that year.

Problem with mail is won’t get much of response.

Bon: should do both—at gathering and by mail. And also at any
regional events happening during that period.

Problem is double (more) ballots.

Barbara W: could have code on ballots at in NAEYC, could track
everyone's one vote.

CP: can be simpler. Just mail out ballot and return envelope and could
bring or mail.

Jen: won’t get much of a response if all by mail but maybe we should
try.

Conclusion—we should just mail ballots.

Official proposal for by-law change:

An Election Committee, composed of board and non-board members,
designated by the Board of Directors will present a list of candidates to
the general membership once a year for their approval by vote. Board
will be 15 members.

Who will write this up? Who will chair this Election Committee?
Election Com will propose time line on how this will happen.

Jen will write it up 2 documents: proposed by-law change and policy
statement for elections. Sally and Sue will help.

Election Committee: Sally, Jenny, and we’ll asked Susan Hopkins or
Tom Pease

Board Maintenance:

a) Future Presidency. Is it perceived as too big a burden to take on, so
that no one accepts the presidency and a whole lot of work falls to
Caroline by default? Can it somehow be redefined or restructured or
supported differently so that it seems/is more reasonable.

Discussion: Do the names President, VP, Secy, Treas work for us?

Phil: it’s partly illusory, a product of the need for such names in our
by-laws; only the President is real. Ruth: We're really functioning with
a volunteer Executive Director. She believes we need paid staff. Jo—
at the least we need a better lateral (non-hierarchal) model.

Discussion goes to E.D. Do we need one? Bonnie: one alternative is
to scale back, live within our means so we don’t need a fundraiser.
Sally: Agrees. The value is the network. Discussion: But we can’t cut
back on goals for outreach. We know we need money to do some of
that. So....How do we organize, distribute staff functions to run the
organization. We can’t keep burning presidents out. Barbara T:
Perhaps every board member agrees to serve a stint on the e.d, and
every e.d. member agrees to serve for a six-month term as president,
on arotating basis. Jo: that would make Caroline as president by
default. Caroline: Thinks Barb’s 6 mo rotation idea is a good one.
Bonnie will stay on EC. Ruth would like to move off it. Bonnie, Sue
and Scott remain on. Barbara W—Joanne Tuller was good at draining
off detail work, sparing EC, President for administrative matters.

Understanding of the president’s role: Hold the pieces together, set
the agenda for the next meeting (this is not comprehensive). Bonnie
has described the president's job in detail and will make that
description available before the next board meeting.

Consensus: Board members need to have a written outline of what is
the task of being on the board. Some are very specific—web
committee, exec committee members.

Website: By July 1, data base will be in place. Updates happening
twice a month now. First songs have been selected for audio file.
Ads being run. Links to leading organizations are happening. Website
Advisory Committee has been functioning.

Peace Resources Page is a recommended list (by our members). Our
members can nominate their own songs. In the beginning, Barb

imposed a five songs limit per artist. Now the advisory committee has
lifted that limit.

For this test period, PAC has adopted selection criteria—informally
suggested by Barb in this pilot phase—and has selected a group of 12-
14 songs. Barbara proposes a limit. Plan to charge as a fee for
revenue to CMN. During this grant phase no fee is to be charged.
Songs must reflect principles, etc.

Agreement: Whether or not a full clip is to be provided is up to the
artist in this pilot phase.

Three items to the pilot period through Sept: A few categories, 12-14
songs with downloadable audio file, weblink, lead sheet (if all three are
available).

Recommendations: (BT) After the pilot period, members only should
be able to have songs on the page. But others have argued that to
enrich the resource and expand our income base, we include non-
members as well. Or a fee gradient, with inclusion costing more for
non-members.

Resolved: Listing on the web open to members or recommended non-
members. Contact, info, downloadable audio, leadesheet, etc.
available to anyone. However fees will be different for members, non-
members. For a song to be listed on the website, has to be
recommended by non-member.

6/02 TO-DO LIST CMN June 02 Board Meeting

Exec Committee
Continue conversation with LA group re 2003 gathering, with Barbara as liaison. Make
decision before 2002 gathering

Barb T.
Keep on trucking
Put gathering press kit on Web site

Barbara W

Call potential donors (w/ Ruth)

Call Scott K. re ideas for PR person

Work with Scott K on 02 gathering budget

Notify Susan Hopkins about raised sales table fee
Act as liaison with LA group re 2003 gathering

Bonnie

Help with Give-a-gig- w/ Scott, Sue and Jo, collect pledges*

Write up a letter to Meta with our expectations

50-50 raffle at gathering?* Call Lisa for help

Get a list of music educators from Sarah for Scott K.

Find New Songs Editor & later, engravers

Write up job description of President

Organize Give A Gig mailing to all members after gathering (w/Scott, Sue)
Call Sarah P to see if she’s available for gathering publicity interviews

Caroline

Work with Meta to clear up questionable items in reports

Update gathering sponsor packet

Develop repeating Give A Gift ad for PIO!

Send bylaws proposed changes to M. Miller for comment, then e-mail final proposal to
board before Oct meeting

Jenny
Select election committee (w/ Sally)
Write up agreed-upon proposed bylaws changes, send to Caroline for review

Joanne
Send list of music educators to Scott K.
Help with Give-a-gig* w/ Scott, Bonnie and Sue

Phil

Set up meeting with Dodge Foundation
Help Scott K. with PR for Gathering
Write article on Mag Pen for fall PIO!

Ruth

Update Give-a -gift form with Caroline, bring banner*

Send board email with donor list, asking for others and personal contacts
Call potential donors (w/ Barbara W.)

Board booth at Gathering- pass on materials to Sally

Be available for gathering-related publicity interviews

Sally

Select election committee (w/ Jenny)

Set-up and people the board booth at Gathering (w/ Ruth)

Send the gathering press release to the CMN e-mail group to send to their mailing lists

Scott

Guidelines for CMN booths at conferences- modify for article for PIO

Give-a-gig: Re-write Sue's description for gathering packets*

All Songs editor- selection committee etc.

Consider first rotation of President, July-Dec.

Organize Give A Gig mailing to all members after gathering (w/Bonnie, Sue)

Bring to winter 2003 board meeting a log or estimate of hours spent as editor of next all-
songs PIO!

Sue

Email Guidelines to Scott, remind him

Email Give-a-gig letter to Scott

Call Katherine Dines about corporate sponsors

Consolidate fund-raising announcements at gathering (with Scott K.)
Give-a-gig w/ Scott, Bonnie and Jo

Consider second rotation of President, Jan-June

Organize Give A Gig mailing to all members after gathering (w/Scott, Bonnie)
Mention Give A Gift as part of fund raising announcments

*Check meeting minutes. Decisions may have changed during the meeting.

NOTES FROM DISCUSSION ABOUT MEMBERSHIP DEVELOPMENT AT THE 6/03 BOARD
MEETING

Notes Set 1—

Why do we have so few members? Tie to teacher ed/colleges? How to tie our offerings
into teacher needs?

BT—(1)Workshops on how artists can go into schools & help teachers put music with
standards, etc. (2) Reach out to members more to retain—e.g. call every one.

Discussion of network vs. service organization.
Sal—I want to take on service, e.g, to teachers, need an E.D.; otherwise, too much.
Nancy S.—Need new people to keep org. interested & energized.

Sal—What do we have to offer? e.g., the quality of our song swaps nowadays is often
not the best.

Bon—She, as a teacher, is interested because of the message, but many teachers are
not on that wavelength.

RP—How to attract & help teachers w/o our good/best music?

Sal—lIf we call lapsed members, what do we say? What have they missed? Need to set
goals for 5 years & work toward them. Get regions strong.

BT—Some things we do don’t have our principles at their center, like the all-songs PIO!s.
(Though we're not sorry we did it.) Wants what we do to reflect our principles—e.g.,
gathering workshops.

RP speculation: If we had $25,000, perhaps a grant, what would we do with it?
Responses: Hire a project director (like the gathering chair, probably in-house) to secure
venues, handle registration, select leaders; also to develop the curriculum (or a 2"
person?). Outcome of institute: Make money, get our work out, be a pilot for ongoing
CMN work, get more members. Goal: Train teachers & youth leaders to use music in
school curricula around values.

Notes Set 2—

How can our projects help teachers get credits?

Workshops to train resident artists?

Try to identify the people we can reach out to.

Need to reach out to hold on to people more; e.g., direct contact with membership in

region once a year.

e [Reps?] Write notes to people who haven't renewed: We provide the text and
envelopes.

¢ We have teachings/songs to offer (different purpose than original mission).

CHECK-IN?S: TIL 11AM
IN ATTENDANCE: SUE RIBAUDO (SR), BONNIE LOCKHART (BL), BARB TILSON

(BT),
CAROLINE PRESNELL (CP), SALLY ROGERS (SAL), RUTH WILL COME LATER
(RP).

SAL: Takes Notes

BL: Chairs first part of meeting

SR: To DO Lists

BT:

DEFINE ORGANIZATIONAL GOALS:

HOW DO WE MAKE THE MOST OF THE NATIONAL GATHERING
OPPORTUNITIES.

2)CMN Office Report (CP):

Necessary tasks are getting done most of the time, though CP never feels
3caught up?.

-Sped up expiration notice giving with new printer.

-Promising temp help (Connie Karduck). She can help to organize files,
etc.

-Caroline reminds us that she is doing a lot of ED stuff which prevents
the day to day getting done.

- CP has been functioning as bookkeeper since Jan.

- Inquiries will now go in database, paper record not saved.

*DECISION: - MUSIC CARES, or any other business member, Can list any
number of cross references, but each one costs $5, no break on quantity.

TRADEMARKS:
SHOULD WE LOOK INTO FILING FOR TRADEMARK IN CANADA+

Cost in Canada is about $900 for legal and filing fees?

*Have Lisa check in Canada, if free to check on it. Otherwise, postpone any
trademarking in Canada.

*Lisa Gates, our free lawyer, will be adopting soon. All will send CDs to

Sally to send to her and her partner for their new adopted baby from
Ukraine.

Membership count. No matter how you look at it, wetre down in membership.

3)BUDGETS/FINANCE

-Barb W and Ruth haven't gone to the donors for $$$ yet. Only $2785 out
of projected $8000 in so far.

-Logo merchandise figure ($1000) is high. Regional sales didn?t happen.
-Give a gig Very successful: app. $5500 total equal to aniticipated )02
and 03 fundraising.

*DIRECTORY: Will be updated this year.

Desirable to get it online if financially and practically feasible.

CP and BT will talk further about how to update it on the website.

Present gap is -$!5,900 between actuall income and expenses as we can see
them.

3c) BOOKKEEPER UPDATE:

META INVOICED $1596 FROM JAN. TO OCT. 02 AND WAS PAID.

At end of Dec. est?d she was owed $545 still.

Caroline figures we owe her $570. Since this wasnt an orderly
transition, CP est. $375 was paid to CP just to keep up with the books.
Other bank fees for missing bank statements, etc. Still one set of missing
checks that were never deposited. worth $605.

New bookkeeper, slow start because she’s trying to figure out what's going
on. Software set up in a different way. Bank accounts not reconciled since
2/02, so new one's been doing that rather than current stuff.

*The transition has cost at least as much as we owe Meta. In view of these
costs generated by her leaving and her irresponsible and unethical behavior,
we consider our financial obligations to her ended.

NEW BOOKKEEPER: Chris Imhoff, busy but conscientious. Almost done with
2002. While CP gone, shell enter this year and get up to date by next
meeting with Caroline. But she is local and so much easier to communicate.
BW will also take more initiative on oversight.

*TO-DO: BW will continue to be a link to Chris IMhoff as treasurer.

*CHECK WRITING:

Want on-line access to checking. But for non-signers $25/mo. BW should
work

out on-line access issues with Chris Imhoff. But we want signers to have
on-line access only if free.

*CURRENT SIGNERS: BA, BW and Joanne Hammill. We vote to take JH off and
add SR. Also add Caroline as signer only so she can have on-line access.
Having a staff member as a signer IS NOT a usual policy of the board.

TREASURER!S REPORT:
BW is uncomfortable that our finances are in the state they are. She

submitted Treas. Report. CP says our liquid funds have traditionally been
less than BW said. Dip due to stock market and $4000 for trademark.

WEBSITE:
reg form for gathering is online, link to hotel, online registration.
INfo on Suni on next update next month.

BT will keep current pages updated and will expand them as she has time.

* We empower BT to use the remaining $500 from the grant to maintain the
website as needed, including Magic Penny songs as Acrobat files (about 5
files). Priority is keeping it updated.

Web Store tabled indefinitely.

2004 GATHERING UPDATE:

BW questioned the use of APpel Farm but we all agree to support Jenny's
decision and figure out how to make the site work for us. Opt for a
volunteer-free caterer (full service). Thanks to Jenny for all her efforts.

RP revived the idea of a Teacher Institute the day before the gathering at
Appel Farm.

*

2005 and 2006 Gatherings:

*Anna Stange wants to organize for C05 in Midwest. We say FINE! BT will
tell her. We suggest Madison!

BT: Approach Susan Hopkins about 2006 in Northern Cal. (Sacramento?)

REGIONS:

NEW YORK-METRO: Nancy Hershatter stepped down and Sue Ribaudo
elected

new rep.

All had elections:

Midd Atl

New Eng

NY Metro

Midwest: Lynn Boyle

Great Lakes: Joanie Calem and Leslie Zak are co-reps.
(GL and MW will still do some joint activities.)

N. Cal

S. Cal

Haven't had elections and need to before gathering:
Pac. NW

SE

Can.

*Board needs to thank outgoing reps (BL will write letters):
Noah Budin, Anna Stange, Nancy Hershatter.

New reps: Joanie,Sue R. Welcome notes?

* BL will ask LA to contact SE, Canada and PNW and tell them they need to
hold an election. Caroline has the resources.

*Member ship goals for regions part of Memb. devit.

*BL: 10d) Brief job description for reps. Tabled til jan. BL Ask LA to
suggest such a description.

* SR Contact Scott Kepnes about who is organizing NE Gathering.

10b) Oct. board and reps meeting to talk about membership development.
Last
2 hrs. of board meeting. Make sure they get there.

* October Meeting is at the hotel, 9AM arrival, meeting starts 9:30 til 4.
Reps come at 2:30PM for membership drive discussion/regional
development.

Working lunch.

* SueR will be in touch with Jenny about CMN Board stuff (Appel Farm
caterer/least amount of CMN workers by Jan. Meeting. LA and JHK need to
contact reps

* SAL will set Timeline for JT in Aug. Get JT to send me the skeleton.

Frame the questions to be decided for the agenda:

Mo. before meeting, chair contacts JT with chair and Caroline*s input. Rough
goes to exec. Chair finalizes it. Then out to whole board.

6f) NEed Mass. board member. Amend the By-Laws.

3In addition to the regularly elected directors, the Board may appoint a
Massachsetts director whose duties and obligations will be determined by

the
board.? Put this before the board at the Oct. meeting.

Bonnie: Taking the step of leaving the presidency. Vacuum created in some
areas, leaving a weight on Caroline.

- Board and Exec: Moving e-mail discussions along.

- Respond to the framed question only rather than dragging out the
discussion.

- Exec and Prez should read the minutes carefully and make sure

activities get jump started. Do it before and after the meeting.

ASK JT: Can she make nag calls about the To Do lists. Ask Jt how much she is
willing to do in terms of getting agenda planned and nudging to doters.

Sally will e-mail Board members asking when they want to serve on exec.

ELECTIONS:
Bonnie, Phil and Frank Hernandez

SR will call Jenny about revising timeline for board elections.

SALLY will call tom w/possible board candidates? names. The committee
should
make these calls before end of month.

TOM: Call a list of people to recruit folks to run for the board.

Elise Witt

Andy Morse

Chris Lamm

Anna Stange

Peter Baird
Jackson Gillman
Pam Donkin

Liz Benjamin
Kathy Reid-Naiman

4) INCOME:

We need to raise $15,000 or decrease expenditures.

4c) Donor calls, haventt been made yet. Ruth and BW will still do it.
Hope to bring in $6000.

*SPONSORSHIPS:

SALLY: Will try Topsfield Foundation

BONNIE will CAIl Dave Kinoin and Katherine Dines and ask them to organize
the sponsorship drive. One page sheet in corporate lingo about who CMN is
and why we want sponsors for gathering. He could contact Linda Johnson
who

has expressed an interest

SAL:Call Micah Solomon at OASIS and Stan at Elderly Instruments.

*LOGO SALES: We need to create a package for sales at regional gatherings.
Reps need to get an order form and inventory document.

Yearly basis they return the inventory or the money and updated inventory.
What piece does Jean want to do?
LOgo sales not a huge money maker. We need to think bigger.

GRANT FUNDING: develop a curriculum guide for the songs on the website.?
Institute it at a teacher's institute at Interlaken and APPEL FARM.

GATHERING FUNDRAISING:

Membership Table: PIO!+s, brochures, article reproductions to hand out,
banners, worker bees. (meals, round robins, free time, end) Move Banner
over the stage Become a member of CMN!?

SalR: Call Dave Perry and Diane Lansing to see if they will make the banner!
Sal R: Jacki: where can member table be? Sue R will help on site.

Sal R will pick an article or two to reproduce to give to new members.
Ask Jacki is there room in the sales room for Silent Auction items.

Do you prefer the old fashioned way? Just send a donation.
*Caroline: Give a gift membership forms in the packet
Give a gig at 2004 gathering

Fundraising letter sent out after the gathering this year.

SAL: Call Tom and ask if he and Stuart would write a fundraising letter for

CMN ready in time for the fall board meeting at the gathering.,

* PHIL: Can he write cover letter/for sponsors?

REGIONS: We need fundraising support from the regions. HOw Much? $2000
each region? Take on a silent auction?

* BT will take Silent Auction to the next step, call Jacki and try to get
nice items donated to auction.

PIO!
Sal: Call Jack Langstaff about interviewing Tony Scott.
Article about Winter Winds/Haiku.

Saving $$$ on PIO

- make one issue an on-line issue
- make 3 smaller issues.

- cut out one issue

*SR will write this up for PIO!

* DECISION:temporarily Cut back for economic reasons, PIO! publication to 2
issues in 2004 (no on-line) thus saving approx. $4500.00. WE WILL continue
to explore other options for cost saving and restoring PIO! (fundraising,
grants, on-line). A hold on the All Songs Issue at this time. (REgrouping)

This info will be put in the fall 2003 issue of PIO!

MEMBERSHIP:

-WHY IS OUR ORG. NOT GROWING?

-HOW CAN WHAT WE HAVE TO OFFER HELP ON ASURVIVAL LEVEL?
- HOW DOES THIS HELP GET CREDITS

-WORKSHOPS TO TRAIN RESIDENT ARTISTS?

-Try to id the people we can reach out to.

-Need to reach out to hold on to people more

-Direct contact with membership in region once a year.

-Write notes to people who haven?t renewed: We provide the text and
envelopes

-We have teachings/songs to offer (different purpose than original mission)

Description of Regional Rep coordinators to the oard

How to communicate decision for PIO!

* 2003 Gathering:
We need publicity campaign. LA coimmittee hasnt got one!
-BONNIE WILL TAKE CHARGE OF DRAFTING THE SPONSOR PACKET

-Bonnie will ask Lisa to check workshops against our mission statement.
MAke
sure we address our mission.

-BW is working with Caroline to be the liaison to the gatheirng. Both
opening and closing should have a board member present with the tradional
elements. COntact is Ruth.

-Workshops to teach folks how to do workshops/teacher training/residencies.
Panel? Song Leading workshop?
-JAcki sent letter of where they are. They need a publicist and sponsors.

-Caroline has a document with publicity tasks.
-Can they send people to meetings of organizations they have sent info to.

*-BT: will develop publicity packet to give to Cal. (PSA, press release,
Suni bio and photo.

*Nancy S. will send Suni info to BT.

AGENDA ITEM FOR OCTOBER:

Community Meeting at Gathering: a bit of business, divide in regions?
Reality check on fundraising and financial woes. Election results, message
from the board: financial needs not met by membership. Doing various
things

to address it, economy of scale, talk in your regions about how to bring
more members in. Long Term goals: teacher ed. to bring in grant money.
Want to engage everyone who comes no matter how few. Cultivate
leadership.

Vision then state of organization.

Begin with how CMN got us tthrough the war: pop up sing of songs that
helped
in that time.

REGIONAL REPS MEETING IN OCT.:

-What do they want to talk to their members about at COmmunity Mtg.
- Successes in their regions.

- What do they need from the board.

- SR will gather today’s ideas of things reps need to do.
-Build and sustain regional energy and membership

MEMBERSHIP RATES:

renewal form says their are scholarships. 3Please don?t fail to renew due
to financial reasons.? Keep rate at same level.

Elections?

Orienting new people to the Board

RP: Try to get new members who have time and energy for certain
fundraising

and projects: retired folks, students

BT: Any major new initiatives or projects should have our mission/principles
at their center.

* SueR: Follow up On Dodge, ask Sarah and Scott if they wrote thank you's.
Ask them to get Dodge grant cycle dates.

SHORT TERM MEMBERSHIP STUFF: ACTION LISTS
-Regional people should be urged to check in with members.. We'll
produce basic letter (BL will ask LA to write it)

*-Ask at gathering from volunteer to check out getting links to our site.
Web outreach?

*Bonnie will send email about scholarships.

*Sal R will send email reminder to listserve about membership drive.
*Bonnie will call REggie Kelland and BT*s daughter, Rebecca to find an
intern to call about Sponsorships for 03 gathering. Budget $500 (30 hrs.@
$15)

CAroline will get to New Leaf people if she has the time.

SUNI BIO being worked on by Jacki. Needs to go to Nancy and to Barbara.

* SR will look into grants and foundations a bit for funding future
institutes (KEEP THIS ON THE AGENDA)

6/03 BOARD DISCUSSION ON PIO! ON-LINE
Barb had done the most thinking about this.

View partly as outreach. Different format: editorial focus on non-
internal issues relevant to children’s music. New columns, features
more external. Few songs or none. c.10-30 pages.

Jan already does Adobe for PIO! Carl wouldn’t need much more time to
post than he already does for one article per issue.

Would need to arrange alternative access for members not on Net.

Bon feels “cranky” about PIO! because so much effort goes into it for
so few people in light of our $ deficit. Wants to try something different
& see what feed back comes. How important is PIO! to members?

The all-songs & CMN CD/song are related—feelings of rejection when
not chosen. Also, the songs issue selection process doesn’t produce a
collection of the best songs [because trying for topic & other balance].

Ruth arguments against cutting back from 3 print issues: breaks our
agreement with members, on-line not portable. If yearly one regular,
one all-songs, one Web, not great. Not great too make PIO! publicly
accessible in toto, either—diminishes need to join.

Ruth idea: PIO! as outreach. Get grant for big distribution of
externally-focussed special issue. (Other 2 stay internally focussed.)
For special issue, could draw from past issues in a focussed way.

Nancy S.: Having part on-line would be a problem accessing songs
from past issues for personal use.

A decision: If we do an on-line issue, produce NO paper copies (would
thwart the $ savings). Tell people to let us know is they don’t want the
on-line approach & maybe we won't do it again.

603 Board Discussion of Gathering Sponsors & Followup

Contacted Dave Kinnoin to see if he’d head publicity/sponsor work, but
declined. Next possibilities:

¢ Katherine Dines as volunteer (Ask after we have letter, etc.,
developed.)

e Ask Regi Kelland at Rounder if she has an intern who could do
the legwork, paid.

e 2"4 choice for paid person = Rebecca, Barb Tilsen’s daughter
in Olylmpia, WA. (Not first choice because not local.)

When contacted by telephone later in the meeting, Dave said he is
unable to take this responsibility, but made some suggestions. When
we have the materials ready, Bonnie will ask Katherine.

2003 GATHERING PUBLICITY/SPONSORS
From 6/03 board meeting & followup

Need:

1) Someone to organize sponsor solicitation or to do it
Have sponsor list
Have solicitation letter (PH did)
KD has some info from her previous contacts

2) Local publicity person
Have press kit
Have publicity task list
Have goals set

These could be the same person. Compensation was estimated at
$500 (33 hours at $15/hour).

Minimum goals for a publicity/sponsor person:

> $3,000 in sponsorships

> Material published in five local/Southern California media sources
> Doa press mailing (L.A. people to contribute contacts to the list)

Caroline’s 6/03 Office Report re Bookkeeper: [this section given orally only]

(a) Meta’s Fees Meta invoiced and was paid $1,596 Jan.-Oct. At the end of Dec., she
estimated that she would have an additional $495 to bill for the year. In addition, she
must have spent at least a couple of hours preparing our materials and shipping them,
with a UPS expense | estimate at $50 (she didn’t bill us), costs that would have occurred
even if the transition had been orderly. So she was owed at least $570 we have not
paid. To date she has not asked for it.

Since the transition was not orderly, it required that from Jan. to now | spend time |
wouldn’t otherwise. That is, aside from assisting with the search for a replacement and
the normal tasks of a transition, | performed tasks that were either a bookkeeper’s or
were necessary to get essential information in lieu of one. As of the end of May, | spent
a minimum of 25 hours on those latter tasks. At my usual hourly rate, it cost CMN $375.
There will be some more to come because the new bookkeeper is not yet caught up to
the place where she can handle all of the current items and | am still tracking down
missing bank deposits and problem-solving situations that should not exist.

Other costs of clean-up are about $30 in bank fees for copies of missing bank statements
and some time spent by the new bookkeeper filling in accounting missing over the 2002
year before she can take up the work where she should have.

By my estimate, our unwarranted costs ($375+$30+June+Cl extra) will come to at least
the amount due to Meta. Question: Do we owe Meta anything?

Some bank statements missing

One set of checks sent for deposit missing

Bank statements not reconciled in accounts after 2/02

$235 deposit 11/02 unidentified; probably returned check paid on second
submission, but | was not told, so originator repaid. (But second check in missing
deposit.)

JUNE 2003 BOARD MEETING TO-DO LIST

Notes: (1) A question mark indicates that the person was not present or contacted at the meeting to
agree to the task. (2) Numbers in parentheses are minutes section numbers.

Who?—
> Ask at the gathering for a volunteer to try to get sites to link to CMN’s (8a).
> Ask at the gathering for a volunteer song engraver for PIO! if none by then (5a)

Executive Committee—

> If no revised board election timeline in hand at the end of June, the E.C. takes
responsibility for getting things moving (6d).

> Make-up of Election Committee not discussed—EC need to take this (6e)?

Everyone—
> Think about alternatives for PIO! for 2005 and research an on-line issue (5c).

Barb—

> Communicate with Caroline about an on-line members directory (2e).
> Confirm with Anna Stange her leadership for the ’05 gathering (7f).

> Organize the gathering silent auction (7d).

> Develop a press packet for the 2003 national gathering (7a).

> Post the gathering press release on the Web site (7a).

Barbara—

> Cancel Joanne Hammil as a check signer and add Sally (3b).

> Set up on-line access to banking records for signers and for Caroline or Chris I.,
adding Caroline as a signer only if access can’t be effected otherwise (3b).

> Continue to be a link with Chris, taking initiative for oversight (3c).

> Contact Susan Hopkins about chairing 06 gathering (7g).

> With Ruth, make donor calls (4c).

Bonnie—

> Write letters of thanks to outgoing reps and welcome letters to the newly-elected

(10a).

Ask Lisa A. to contact regions that haven’t had rep elections to remind them they

must be completed before the national gathering (10a).

> Ask Lisa A. to contact reps about the meeting with the board in October (10b).

> Talk with Lisa A. about trying to offer workshops that attract members and reflect our
values (7a).

> When the sponsor solicitation letter is ready, ask Katherine Dines to coordinate the
search (if no paid person) (7a).

> Talk with Jacki about the board’s publicity/sponsor efforts (7a).

> Send a reminder to the e-mail group that membership scholarships are available (8b).

> Ask Lisa A. to write to reps urging them to check in with members regularly & to

provide a model letter (8a).

Ask Lisa A. to draft a brief reps’ job description (10d).

Communicate with Ingrid Noyes about the member fee decision (8b).

v

Vv

6/03 To-Do p. 2

Caroline—

> Find out whether a Canada trademark search can be made without charge to us (2a).
> Continue gathering information about an on-line members directory, consulting with
Barb (2e).

Send Lisa the rep job description from Guidelines (10d).

Send Phil file materials for preparing a sponsor letter (4d).

> Edit the scholarship note on renewal forms per the specified text (8b).

> Send Barb the gathering publicity materials we have on file (7a).

> Put Give A Gift membership forms in gathering folders (7d).

Jenny—

> ? Secure a caterer for the '04 gathering by the Jan. '04 board meeting (7e).

> ? Work with Lisa as practical to contact reps about topics from the board (see Lisa’s
list) (10a).

> ? With the Election Committee, produce a revised timeline and make the candidate
calls by the end of June (6d).

> ? (With Lisa?) contact reps to be present for a meeting with the board in Oct. (10b)

Lisa—

> ? Contact and nudge regions that haven’t completed rep elections for the year (with
Jenny?) (10a).

? Write a brief reps job description for January board meeting (10d).

? Contact reps to be present for a meeting with the board in Oct. (with Jenny?) (10b).
? Contact reps urging them to check in with members regularly, & write a model letter
for them to use (8a).

? Check the workshop list for its overall tone for attracting members and reflecting
the CMN mission statement/values (7a).

v

Vv

Phil—
> Draft a sponsor solicitation letter using as resources materials furnished by Caroline
from our file (4d; 7a).

Ruth—
> With Barbara, make donor calls (4c).
> Contact Jacki, act as board consultant for planning the gathering closing (7c).

Sally—

> Develop the agenda for the Oct. board meeting, working with JT (6h).

> Chair the Oct. board meeting (6h).

> Give Tom (and Jenny? or Sue do?) the list of potential board members to call by the
end of June and convey the rest of the discussion about the election (6d).

> Ask JT if she will make To-Do List nudge calls a month before meetings and how much
of the meeting agenda prep she’s willing to do (6a).

> E-mail board members not at the June meeting to sign them up for rotation on the Ex.
Comm (6a).

> Organize the promotional table at the gathering (7d).

> [Done] Ask David Perry and/or Diane Lansing to produce a banner for the gathering
promotional table (7d).

> [Done] Call Tom and Stuart to draft a fund raising letter (4f).

(Sal cont.)

6/03 To-Do p. 3

(Sal cont.)

[Done] Ask Phil to draft a sponsor information letter (4d; 7a).

Write up the decision re PIO! for the fall issue (5c).

Pull together the region-related pieces from this meeting as a starting place for the
reps’ portion of the Oct. board meeting (6h).

Send a reminder to the e-mail group about the membership drive/drawing (8c).

As possible, research funding sources for teacher institutes (4b).

Sue—

>
a
>
>

>

Contact Scott K. about who will organize the New England 2004 regional gathering
(not in min.).

On-site at the gathering, help with the promotional table (7d).

Get in touch with Scott Bierko and Sarah Pirtle re the Dodge grant proposal followup
(4b)

Give Jenny the list of potential board members to call by the end of June and convey
the rest of the discussion about the election (6d).

Summarize discussion about '04 gathering for Jenny & thank for work (7e)

Susan—

>

? Chair 2006 national gathering (7g).

Tom—

>
>

With Stuart Stotts (?), draft a fund raising letter for the Oct. board meeting (4f).
? With the Election Committee, produce a revised timeline and make the candidate
calls by the end of June (6d).

NONE OF THIS IN TO DO YET

2006 ANNUAL MEETING

Want
1) Notable achievements in the last year—what progress?
2) Misson
Stories about it; how is it playing out?
3) What are we facing—goals for the year

Ideas to incorporate

e¢ Singing builds community

e Understand the foundation, the invisible organization and
management, not only the mission: how it holds together, why we
ask for money, etc.

e Provide for people to express their feelings, both good and
frustrated. What do they expect from CMN and are they getting it?

Format

e Stories from the podium

e Then dyads to hear and share stories with someone you don’t know.
How can CMN support them in their work? Don’t expect a product
from the small groups.

Preparation/Process

e Need 2-3 people to frame the questions for discussion, group them
into an outline, see if there’s time. Bonnie and Pam will confer on
this and do it.

e Need team of people to herd people to the annual meeting and help
stop the chattering and get the meeting started on time. Bonnie
and Barbara W. will do this and 2 new board members will be asked,
too.

For the gathering opening, Bonnie will create a “wall of gratitude”
setup for people to write thanks to someone from whom they’ve
learned a song or something. Read from these sheets at the annual
meeting.

Ruth and Pam will organize the storytelling.

Ellen’s commercial for the AC goes in Ann mtg?

CUN BORD MEETING

CMN BOARD MEETING

Barb Wright’s House
June 24, 2006

We began at 10:55 a.m. est
Present in body: Ruth, Terri, Caroline, Nancy, Barb Wright, Mara,
On Speakerphone: Frank, and then Pam

I. Check-in: We all went around and checked in with news,
trying to focus on the positive !

Assignment of tasks
a. Barb W. is chairing
b. Mara is taking notes
c. Task list compiler: Ruth
d. Timekeeper: Terri

We went through the agenda and figured out how long each agenda
item would take. BIG discussion about where to do Membership
Development.

Il. Central Office Report

¢ Caroline reports there is nothing much new in office operation.
She is facing getting a whole new computer and new software.
Her friend Steve is contributing this new computer and software.
We will write him a thank-you note when it happens.

¢ There is a big folder of gathering materials to help people --- but
it wasn’t a “how-to”. Now this information is all on the computer,
so that original binder has been dismantled. Caroline can email
the folder with that information to anyone who needs it. We
talked about the importance of having a back-up copy of this ---
hard copy and elsewhere.

¢ The bookkeeper got the taxes in on time. (Former decision: no
lifetime memberships for Magic Penny recipients). Caroline will
write a thank you note to Marcia Berman - who was offered
LIFETIME membership ---- and responded that she wants to
continue to pay (nice offer).

I. MEMBERSHIP REPORT

e As of June we have 416 members. It continues a downward
trend, but not by a lot. Last June it was 423 (not a huge
difference). But in ‘04 June we were at 445.

e¢ Lapsed Member Contacts: People reported on making or not
making their calls. We checked on the effectiveness of these
calls. Caroline asked everyone who contacted someone to send
that information to Caroline --- who they called and the result. All
agreed. Mara suggested putting a reminder on the CMN list ---
but Caroline doesn’t want it used for official business. Barb asked
for an email reminder of who to call about membership in CMN.
Those who haven't called will call them.

¢ Membership Development Report: It isn’t happening - no report.
We will discuss this at a later point --- under NEW BUSINESS (X).
This is a big issue - and a continuing one.

IV. FINANCES

A. REVIEW OF LATEST STATEMENT: Caroline passed out
copies. We looked at it. And ..... Caroline hit a few key
points: Income is about what it was - a little bit over.
As the year goes on, we expect the membership income
to come up to budget. Stock is up a little. Internet
services budget is quite a lot. We haven’t done of the
work expected. Various questions about the financial
report were asked and responded to. Caroline wants to
let us know that we got over $1,000 in memorials for
Bob Blue. Those are reflected in the donations. (We are
doing well in this category).

B. DEVELOPMENT FUND: The GH Fund and the Development Fund
have been merged as the Development Fund.

C. Fundraising:

i. 2006 Silent Auction Update: Frank has attempted
to communicate with Ingrid with less than full
success. Frank will pursue this with Ingrid more.

ii. Give A Gig 05-06: Pam talked to Fran. There’s
2,300 already in plus 4,000 matching. There’s
2,935 outstanding pledges and letter is going out
this weekend.

iii. Give a Gig 06-07: The letter should be written (the
reminder to send in money) May 1*, not “early
summer” as it says in the letter. We will kick it off
at the National Gathering ----

iv. Fall fund raising letter: Frank will write this letter.
Bonnie, Ruth and Mara will all look at it if Frank
wants that. We should get back on trap --- a letter
that goes out in February for Give A Gig and
fundraising letter for May.

v. Region benefit concerts: No one could particularly
remember what this is or why it was here. So we
let it go.....

D. Credit Card Contact/Check signers: Bonnie had been doing the
credit card thing and needs a substitute. It will be sent to the Board
List to see who will do it --- asking for someone to replace Bonnie.
Caroline will check on the liability insurance for CMN. Frank will also
check on Directors’ insurance. Caroline will look up her notes and
inform us where we left this issue. Questions about address? Where
does it need to be held? We need this resolved BEFORE the October ---
the two issues are related ---- we need to look into it, get it, and then
figure out whether and how that impacts the credit card contact
discussion. When it is all in place, Terri will consider being the credit
card contact person.

We need new people to write checks as well: Frank and Pam both
agreed to do this. Caroline will fill them in when Bonnie goes off. It will
be put on the agenda for October.

A. Board Elections (Items taken out of order).

1. Terri reports that Tom is doing an email ballot and a snail-mail ballot
as well. (Terri needs to inform him of the new board policy on
attendance so they can all be contacted and see if they are still willing
to run given this new rule).

There are eight candidates and eight spots: Pam, Frank, Patricia,
Carole Peterson, Erin , Marcie, Billy and Monte. (There were six slots
and then when Peter and Ellen Allard got off, it made eight). Rules are
that we can have up to 15 board members. (Remaining: Ruth, Terri,
Barb, Mara, Johnette, Lesley, Pam). Legally, we need someone from the
State of Massachusetts. We can appoint them. We will ask people in
this order: Sarah Pirtle, Sandy Pliskin, Tina Stone, Jackson Gilman,
Joanne Tuller .

2. Election Committee: We looked at a proposal for bylaws change to
artile IV, regarding the election of directors. We discussed it. We
approved it. Then we looked at the proposed change in policy
regarding individuals/couples in the election process. We approved
that.

B. Leadership Succession Planning

1. President: we reviewed what has already been written and it
sounds fine.

2.National Coordinator: Caroline said she was willing to stay on
for another five years. She is trying to write up as many policies and
procedures as possible to help a successor. We had a long discussion
about Caroline’s position - wanting to support her better and also help
her to prepare for “passing on” some of her job. We will put this
discussion on the Winter meeting agenda --- to look at this issue again.

3. Pass it On! Editor: Nancy feels like the journal is very healthy
right now and we should think about who should take over after her.
Who could do this? It needs someone with major computer skills - and
finale --- ways of doing photographs, etc. Johnette is a possibility --- but
it would have to be after she’s off the board. We should put something
in PIO asking for applications for the job as editor. We need a position
description --- and to know what we want people to submit as part of
an application. We will start stirring up interest at the Gathering and
probably in PIO itself.

4.Secretary: Ruth agreed to do this next --- it involves signing
stuff. She will do this starting in February when we will elect her to do
this.

5. Credit Card Contact: Bonnie has been doing this in the past
but needs someone else to take it over (this has been moved to
earlier).

Cc. Future Board Meeting
We had a big discussion about when new board members
start - and how we put this out as a proposal - bylaws change,
etc. Pam and Frank will constitute a committee to make this
proposal to be sent out over email for approval. (This involves
also talking about the role of email in making decisions).

Cl. October 2006 Board Meeting (Monday Logistics)
Ingrid needs to set up the arrangements for the board
meeting at Walker Creek. We will meet Friday morning at
10:00 a.m.- 5 p.m. And Walker Creek will provide lunch for
us. We will not stay at Walker Creek on Thursday night. So we
need to fly in on Thursday night. We then reviewed the whole
idea of whether or not to HAVE a Monday meeting. Counter
proposal: Have a short meeting on Sunday, like 3:00 - 6:00.
Then we can fly home for the red-eye from California. Ingrid
will check whether we can stay until 6 p.m.
DECISION: We have scrapped the Monday Board
Meeting.
Tell the board members: That the meeting starts at Friday at
10:00 a.m. and options include: staying with friends, staying

at MOTEL 6 in Petaluma. Ingrid might be able to make

arrangements for folks to stay at Walker Creek on Thursday

night if they want. Someone local could bring breakfast?

a. Agenda Preparation: Frank will do it!!

b. Meeting Facilitation: Frank will facilitate, Mara will take
notes.

. Monday Session: cancelled (replaced with Sunday)

. Place: Friday and Sunday meeting at Walker Creek.

. Sunday Lodging: No longer relevant (although Pam had an
arrangement for us to stay in hotels).

f. Travel coordination: Pam will do it and get someone in the

Region to help.

oan

C2. January (and May/June (?) )2007 Dates and Places for Board
Meeting: Caroline has made a chart. Pam reports that: In February,
most people can’t come. Mara will be in London.
BIG DISCUSSION - LOTS OF FEELINGS ---- Where are people from?
Where should we meet? We need to discuss who has to fly?
Alternative ways of meeting? Technology? Finances? Commitment to
Board Meetings?

e¢ Pam: Will check on dates for both January/February and then

May/June.

Barb Tilsen: Suggested two full board, in-person meetings and one
over the phone. We need to explore “Skype” using your computer to
make long-distance phone calls.
Bonnie asked: What do we really require of people in terms of
attendance?
Do we say “you must come to at least two out of three meetings and
one of those can be by phone”? Will that help us to recruit more people
to the board meeting? Do we make the October meeting mandatory? Is
that different? Lots of discussions about how we prioritize which
meetings people have to go to. We don’t want people who don’t have
the money unable to be on the board.
If the Executive Committee doesn’t come to every meeting, then we
have problems.
Various proposals made and discussed about requirements for
meetings.
Proposal: “Board members are expected to come to three meetings a
year and required to attend at least two of them. Attendance at the
National Gathering is strongly encouraged.” Consensus was reached
on this ruling.

C3. OTHER:

VII. Regions

A. State of the Regions Report: Pam reports (this is all
in an email report). Question on the table: what
regions can use their money for? We don’t want
regions to use their money for scholarships. Tell her
the other way to do it --- use it out of membership
money and fund raising. We should re-clarify the
rules on regionals. Caroline will work on this. It
should be posted on the Regional Reps tool kit.

B. Reps meeting at national conference: Pam will do
the one in October as well. Caroline thinks this isn’t
a job for a new person. She thinks it’s someone who
knows the organization well. Perhaps it could be
Carole Peterson or some other new trainee? Could
Pam do it WITH someone new for a year as a way of
getting that new person situated and invested in
the role and the organization. YES!

C. Action Core Report: Nancy reported on its
operation. Sally did an interview and needed
someone to transcribe it - and the Action Team
found it. Another time --- Ellen found someone to
synthesize it into one article. Ellen said she will
continue to do it even though she is off to board.
Let's ask Ellen to do a “commercial” for the Action
Core at the National Gathering.

IX. PASS IT ON! Editor’s Report

Nancy asked a question about quoting someone. We responded
to it. We responded to another question about founding
members. (We are so helpful!). We decided it was fine to put a
photo of Bob Blue in his “in memoriam” blurb.

We have great new columns: media, marketing, working with
older kids, professional development and connections.

Ruth reviewed the “to do list” for all assembled.

We adjourned for the evening at 6:42 p.m.
We will start at 9:30 a.m. in the morning.

SUNDAY MORNING
9:30 a.m.

Present: Terri, Ruth, Caroline, Barb W., Mara

On line: Frank and Pam; later on, Bonnie
Catch-up from yesterday:

Pam checked in with dates for BOD meeting in January.

We also talked about the possibility of having the board meeting
in New Orleans. There were many concerns about the expenses
and the issue of conflating the board meeting and the desire to
support the children of New Orleans. We discussed the possibility
of having a National Gathering there as a way of supporting
people, but not having a board meeting there.

Frank talked to Anna about the silent auction. She hasn’t done
anything for the silent auction. She'll be able to work on it from
now to the conference. She says she is still committed and she’s
going to do it. Caroline asked Frank to continue to give Anna
frequent reminders to keep her on track. Anna is going to ask
Action Core to solicit items for the silent auction. Frank will call
Ellen to make sure the Action Core has been hooked up and the
link is made.

Frank also talked to Fran who said that she will continue to send
out the letters for Give A Gig --- that it had been a positive
experience and she’s happy to continue doing it.

VIII. Internet Services Report:

A. Web-site: We all supported having the Tool Kit for the
board up on the web. Frank’s computer doesn’t read pdf
files. Caroline will ask Karl to put a different version in
word so that he can read them. Kudos to Barb. It’s a
beautiful website. Frank feels that it’s important that
the membership has access to the agenda. He asked
how we feel about this. There is a notice in PIO saying
that the minutes of the meetings are available to
anyone upon request. Caroline says that no one has
ever requested them. PROPOSAL: We put the agenda
and on line also goes the same box that is in PIO telling
them they can get the minutes and how. All approved.

Barb Tilsen wants someone to take over some of the tasks of Website.
She wants it to be a board member. There is an extensive job
description. Pam and Frank think we should wait until October. Maybe
Barb could look at the list of new board members and see if there are
any likely people to bring in on this. Once the election has been done
she can approach someone. We discussed a bit about whether or not

we feel it needs to be a board member. Some folks want some changes
on the website ---- perhaps to make it less text heavy.

B. e-PIO!: it’s in part of the report
X. New Business
MEMBERSHIP DEVELOPMENT:
Action Plan:

Ruth: What gets in the way of the many discussions of membership
development? We had set goals about new members ---- 100 new
members. The Give a Membership strategy has helped a bit, but they
don’t “stick.”

We talked about the website and how good it is --- and whether or not
we should change the amount of things you can access without joining
--- what’s the tension between enticing people in and giving so much
away that people don’t need to join ......

Caroline will put by-laws and other board information in a packet and
on aCD to be sent to new board members. Include presentation by
Bonnie on leadership. This should go to ALL board members (including
Current Board Members).

V. NATIONAL CONFERENCE

a. Organizer’s report
Teacher’s units: Bonnie has already done this.
Magic Penny Committee: can they coordinate
additional work with Nona.

B Magic Penny report: Who is the point person? What should be

happening? What happens at the gathering, etc. Frank will call

Phil to start getting this organized and settled.

b. Chair’s report

c. Board liaison

d. magic penny beyond

e. future scheduling

ISSUES ABOUT THE EXECUTIVE COMMITTEE

How do we make efficient decisions and get back to Caroline in a
timely way?

Levels of communication

Numbers of communications

Triage --- knowing the time frame and what has to be resolved
when and how and by whom

Re-visit what decisions Caroline makes on her own and which
need consultation

People have different “communication defaults” ---- what does
no response mean and what requires a response. Does no answer
mean, “It's fine” or does no answer mean “disagree” or “didn’t see it
yet or haven’t had time to respond.”

Issues:

For Caroline: Not working as well as it could. A member of the Exec.
Needs to take responsibility for summing up and nudging towards
decisions. Expectation that she would hear from everyone on every
issue requiring a decision. She wishes everybody would think through
the issue and what needs to be said next - opinion isn’t the same as a
decision. Not every email needs to be responded to by everyone.

Frank: Sometimes he doesn’t hear from everyone. Sometimes it takes
a couple of days. Can do a better job of summing up what people are
saying ---- but should all make an extra effort to respond as a group

For Mara: drowning in email - has trouble sorting through things and
knowing where things stand --- gets overwhelmed

Mara’s action steps: do a better job of discriminating between board
and exec. ; try to read the whole thread first and respond; change the
subject line more carefully;

Pam: The system is working for her, she responds frequently and
consistently and immediately because that’s how she will remember to
do it. The problems are because Mara doesn’t respond enough --- if she
gets so many emails, she should get off the EXEC.

Bonnie suggested that some procedural changes ----- flagging things
that need to be responded to. Trying to summarize.

Processing: This is hard work. This is why it’s important to have face-
to-face meeting.

Ruth: We need to be careful about what we say and how it’s heard and
received. We don’t have old enough relationships and people’s feelings
get hurt.

Mara will draft some email suggestions for smooth communication:

¢ Change the subject line
¢ Read the whole thread first --- and the most recent emails on the
subject --- before you respond
¢ Be clear on whether or not you want a response. Maybe NRN (No
Response Needed) or RSVP ASAP or something like that at the
end of emails.
¢ Be very clear at the top of email - or in subject line:
o Decision Needed Immediately or
o Decision needed by X date
¢ Try to do a better job of summarizing and synthesizing --- rather
than piecemeal responses to little issues or interim level
discussions

More discussion of trying to get Barb Tilsen to be on the Exec. ---
including and especially trying to get someone to do the WEB so
that she would be freed up to be on the Exec.

Could she maybe monitor the EXEC for now and be able to join it
later, particularly in January when I’m in London and less
available.

Could we pursue Monte as a possibility? Bierkos (sp.?)
Orientation for Board, including procedural issues (give a gig,
magic penny, etc.)

And heart-level stuff ----- prepare some discussion about it.
(everyone gets a little bag with tokens or something).

Bonnie, Ruth and Mara will work on Board Orientation
(procedures and values).

Others?

Board 6/06
Exec Comm communications: Mara to draft a list of suggestions for
smooth e-mail communication, such as the following:

¢ Change the subject line as needed to keep the topic thread clear
¢ Read the whole thread first, and the most recent e-mails on the
subject, before you respond
e When you raise a topic, be clear on whether or not you want a
response; maybe writing NRN (No Response Needed) or RSVP
ASAP or something similar at the end of emails
e Be very clear at the beginning of the e-mail message or in the
subject line:
v Decision Needed Immediately, or
vY Decision needed by X date
Try to do a better job of summarizing and synthesizing rather than
giving piecemeal responses to little issues or interim-level discussions

From Mara’s notes:
ISSUES ABOUT THE EXECUTIVE COMMITTEE

How do we make efficient decisions and get back to Caroline in a
timely way?

Levels of communication

Numbers of communications

Triage --- knowing the time frame and what has to be resolved
when and how and by whom

Re-visit what decisions Caroline makes on her own and which
need consultation

People have different “communication defaults” ---- what does
no response mean and what requires a response. Does no answer
mean, “It’s fine” or does no answer mean “disagree” or “didn’t see it
yet or haven’t had time to respond.”

Issues:

For Caroline: Not working as well as it could. A member of the Exec.
Needs to take responsibility for summing up and nudging towards
decisions. Expectation that she would hear from everyone on every
issue requiring a decision. She wishes everybody would think through
the issue and what needs to be said next - opinion isn’t the same as a
decision. Not every email needs to be responded to by everyone.

Frank: Sometimes he doesn’t hear from everyone. Sometimes it takes
a couple of days. Can do a better job of summing up what people are
saying ---- but should all make an extra effort to respond as a group

For Mara: drowning in email - has trouble sorting through things and
knowing where things stand --- gets overwhelmed

Mara’s action steps: do a better job of discriminating between board
and exec. ; try to read the whole thread first and respond; change the
subject line more carefully;

Pam: The system is working for her, she responds frequently and
consistently and immediately because that’s how she will remember to
do it. The problems are because Mara doesn’t respond enough --- if she
gets so many emails, she should get off the EXEC.

Bonnie suggested that some procedural changes ----- flagging things
that need to be responded to. Trying to summarize.

Processing: This is hard work. This is why it’s important to have face-
to-face meeting.

Ruth: We need to be careful about what we say and how it’s heard and
received. We don’t have old enough relationships and people’s feelings
get hurt.

Put this in minutes text? or attachment?
REGIONAL REPORT
CMN Board Meeting June 24-25, 2006
from Pam Donkin, Region Liaison

Southeast—New reps Marie Hopper and Kari Thomas Kovick organized a
song swap. This is the first event in the region held outside Nashville since
the national conference in 1997, which was nearby.

Canada—Liz Benjamin, has, regretfully, had to drop out from her position as
Co-rep.
Ros Schwartz will continue.

Midwest—Candy Heitner and Carole Peterson were elected co-reps. Candy
said she didn't feel up to taking it on her own, but would co with Carole as a
mentor for a while.

*In an e-mail to CP afterward, Candy said, <<I'm looking forward to serving
the greatest organization I've ever belonged to. I'll surely do my best!>>

Great Lakes—Co-rep Joanie Calem was the only person from her region
attending the regional gathering, so no election was held at that time. They
will hold an email/paper election soon.

*Note for the Election Committee: Joanie strongly hinted that she might
consider running for the board next year.

NY Metro—Sue Ribaudo and Steven Zelin are going to be co-reps.
New England —Kim Wallach did not run for relection as co-rep. Amy Conley

was re-elected along with new co-reps Sandy Pliskin and Jessamyn Stylos-
Allan. They have tentative plans for dividing up the leadership tasks.

JUNE 2006 TO DO (2" edition)
WHO?
Invite an appointed board member from Massachusetts (from list)

BARBARA W.

Make renewal calls to lapsed members

Help to herd membership to the Annual Meeting at the National Gathering

Work with Terri and Caroline to come up with registration fee estimates for the '07
National Gathering

Talk with ‘06 Magic Penny committee about getting promo pack/press kit to PR
person (Bonnie) for National Gathering. Also get same to Nancy Silber for PIO!

BONNIE

Work with Terri to create the thermometer graphic for Give A Gig which will be
posted at the National Gathering

Give Frank feedback on the fall fundraising letter as will Ruth and Mara; letter will
be mailed by Nov. 15

Send an e-mail to the board about the need to replace her as credit card guarantor
Work with Caroline and Ruth on information packets to be given to current and new
board members

Create a Wall of Gratitude sheet to post at the National Gathering. The Wall of
Gratitude will be explained at the Opening and read from at the annual meeting.
Work with Pam to put together questions outline for Annual Meeting for National
Gathering

Organize the on-site setup for the Paper Song Swap for the National Gathering
Help to herd membership to the Annual Meeting at the National Gathering

Send thank you letters to Kim Wallach and Liz Benjamin

Ask Ellen to prepare a presentation for the National Gathering about the Action
Core

Work with Mara and Ruth in August to create values and procedures sheet for
board orientation

CAROLINE

Arrange to have copies of the national conference guide materials filed outside her
office

Write a note to Marcia Berman thanking her for her support

E-mail each person who agreed to make calls to lapsed members the list of their
contacts

Send Frank the Give A Gig guidelines

Put the GAG/DAD form in conference attendee folders

Consult her notes on director liability insurance for possible to assist resolution of
the credit card guarantor before the Oct. meeting

Brief Pam and Frank on how our check signing process works

Identify a task to begin passing on, for the winter meeting

Put together office space cost for the winter meeting

Work with Nancy and P/O! Advisory Committee to begin search process for new
PIO! editor

6/06 To Do, 2™ ed., p. 2

Caroline, cont.

¢ Work with Frank and Pam to get wording together for bylaws change regarding the
terms of new board members as per the October board meeting and the Nov. 15
date which is currently the date that new board members officially join the board

¢ Work with Frank and Pam to add wording to by-laws that a vote by email is official

¢ Work with Terri and Barbara W. to come up with registration fee estimates for the
‘07 National Gathering

e Examine our region guide documents to try to clarify region money use and draft a
document outlining rep duties and regional development for the October meeting

¢ See that Board Tool Kit documents are posted in Word in addition to any other
formats that might be used

e Add notice of board agendas on the Web site to the PIO! minutes announcement

¢ Gather notes on funding for promotional ads and send to Ruth

e¢ Work with Ruth and Bonnie on information packets to be given to current and new
board members

¢ Work with Pam to find options for where we can obtain Director's Insurance (NJ, MA,
Evanston?)

? ELLEN
¢ Create a commercial for Action Core for the gathering

FRANK

¢ Continue to keep in touch with Anna about progress on the silent auction

Continue to monitor progress of the 05-06 Give A Gig with Fran

Write the fall fundraising letter (with help if needed)

Ask Tom P. to mail the fundraising letter by Nov. 15

Consult his records on a Wells Fargo credit card with regard to director liability,

before the Oct. meeting

e¢ Bea check signer, along with Pam, to replace Bonnie and Sally

¢ Work with Caroline and Pam to get wording together for bylaws change proposal
regarding the terms of new board members as per the October board meeting

¢ Work with Caroline and Pam to add wording to by-laws that a vote by email is
official

e Prepare agenda for October board meeting

e Facilitate Friday and Sunday board sessions at our October meeting

¢ Call Phil to talk with him about travel plans and needs regarding Nona’s visit in
October and about organizing the tribute

e Arrange to get the Magic Penny award created

JOHNETTE
¢ Confer with Nancy, Caroline, and the rest of the Editorial Advisory Committee on a
search for a new Pass It On! editor

MARA

¢ Give Frank feedback on the fall fundraising letter as will Bonnie and Ruth; letter will
be mailed by Nov. 15

¢ Take notes at Friday and Sunday board meeting sessions in October

6/06 To Do, 2™ ed., p. 3

Ma

ra, cont.

Create a document for board members regarding email protocol, style, synthesis,
“no response needed,” etc.

Work with Bonnie and Ruth in August to create values and procedures sheet for
board orientation

NANCY

Talk with Caroline and PIO! Advisory Committee to find new editor

PAM

RU

Be a check signer, along with Frank, to replace Bonnie and Sally

Work with Caroline and Frank to get wording together for bylaws change regarding
the terms of new board members as per the October board meeting and the Nov.
15 date which is currently the date that new board members officially join the
board

Work with Caroline and Frank to add wording to by-laws that a vote by email is
official

Talk with Ingrid about board’s needs for Friday and Sunday board meetings,
including Fri. lunch.

Check out possible board meeting dates for January-February meeting and May-
June

Circulate to the board some information she has on Skype communications
Coordinate transportation for board members to Walker Creek for Friday board
meeting

Work with Ruth to organize storytelling segment for Annual Meeting at National
Gathering

Work with Bonnie to put together questions outline for Annual Meeting for National
Gathering

Call Lisa A. to ask if she will be the board liaison to Ingrid regarding the Opening
and Closing

Work with Ruth to plan and facilitate Regional Reps meeting at National Gathering
Ask her son (Web designer) to look at our Web site and give feedback/suggestions
Work with Caroline to find options for where we can obtain director's liability
insurance (NJ, MA, Evanston?)

TH

Make renewal calls to lapsed members

Remind Barbara W. to contact her brother in December for contribution

Give Frank feedback on the fall fundraising letter as will Bonnie and Mara; letter will
be mailed by Nov. 15

Work with Caroline and Bonnie on information packets to be given to current and
new board members

Work with Pam to organize storytelling segment for Annual Meeting at National
Gathering

Assist Pam in planning and facilitating Regional Rep meeting at National Gathering
Continue to work on developing promotional ads

Work with Mara and Bonnie in August to create values and procedures sheet for
board orientation

6/06 To Do, 2™ ed., p. 4

TERRI

e¢ Work with Bonnie to create the thermometer graphic for Give A Gig which will be
posted at the National Gathering

e¢ E-mail new statement of requirements for board meeting attendance to incoming
board candidates/members; also, will contact Tom with the same

¢ Work with Caroline and Barbara W. to come up with figures for registration costs for
‘07 National Gathering

LESLIE
e Possibly lead mixers at the conference opening

Terri Roben Draft
Hi BOD,

lam finally sending you out the minutes for the last board meeting. | have had lots of
stuff going on, but so has everyone else, so | can't really excuse my tardiness. Sorry and
| hope it hasn't created a big problem. | hope | did a better job on them this time than
last time. | am a slow learner, but once | learn | don't forget!

Let me know if you have any problems with these. | sent the word attachment and the
email copy for those who can't get my word attachments. | counted 11 action steps. On
the Word attachment, | highlighted them.

And now | can't get the word thing to save it and put it on as an attachment, so | guess
you'll have to settle for the email version. See below. My computer is getting
Alzheimer's, | think.

Hope the summer is going well for all of you. It's been pretty intense for us in many
ways, but after reading about Lisa Atkinson, | can't complain! | used to see her playing
in the bars around here back when we both did that. | sent them a card. Sure hope she'll
be ok.

peace,
Terri Roben

MINUTES
For The Children’s Music Network Board Of Director’s 2008 Spring/Summer Meeting -
June 27 & 28 - Conference Call

Present - 6/27 /08
Frank H, Pam D, Caroline P, Carole P, Barb T, Barbara W, Steven Z , Monty H, Marci A, Mr
Billy, Wiley

Election Committee Report -
2-3 candidates so far, letters and emails out to members, ballots coming out 2nd week of
July, 2-3 new people coming on board

Exec Committee Report -
Pam D cycling off, Monty Harper may be willing to come on in September 2008

Action Core -
Mr Billy agreed to be Action Core point person

Logistics for Fall Meeting -

Carole Peterson will arrange transport from airport to her house - Board members should
email their flight schedules and cell phone numbers to BOD - meeting will be at her
house from 2pm - 7 or 8 pm.

National Office Report -
Caroline found new mailing service for PIO! Trademark continuation process progresses.

Ruth Pelham wrote condolence letter to Miriam Sherman’s family and about donations.
Frank will send a thank you note to Sue Ribaudo...or Schnitzer.

Full board to receive organizational yearly cycle of operational responsibilities from
Caroline to better understand and spread out tasks to members and also to help in
transition of Caroline’s eventual departure from job. Caroline will continue to break into
pieces tasks for individuals to take on and prepare her documents and organizing for
new person to take over when she leaves. (Sniffle!)

Membership -

Lapsed member letter not successful in many responses. Will continue to be worked on.
Regional reps have been asked to contact lapsed members with little response.
Proposal for increasing membership dues discussed. 10 years since last increase.
Consensus reached.

Further discussion on chapters and implementation needed.

Regions -

Exec committee will be notified when regions have elections. Candy Heitner stepping
down from being regional rep in MW. Sue Ribaudo needs to officially resign before thank
you note can be sent.

Internet -
Need a new ISP. Media 3 not meeting our needs. ePIO! 2008 articles being coordinated
by Barb Tilsen.

MySpace -
Wiley will be responsible for CMN’s MySpace page for one year and will try to recruit
members from friends. Frank will be exec part of team.

Website manager job -

Haven’t found replacement. Barb T will leave at end of her term.

BOD member needs to be online point person. Online Services Coordinator job is
keeping informed of developments on website, email list, MySpace page..
Proposal to put wiki, marketplace, member email newsletter on hold.

ACTION STEP -

Someone needs to write a description for website coordinator and communicate with
membership and also need someone actively recruiting. Liz H will be in charge of this.
Wiki will be set up and announced at conference in the fall.

Tom Hunter tribute at CAEYC conference by Jackie Breger and Bonnie Lockhart will go
forward,

Finances -

$4, 460 net profit for 2007 conference. Stock account losing money. Probably better to
leave it there,

Proposal last fall to pay Website manager $18/hr for 20 hrs/month = $360/mo. How to
find? Dues increase would net $8000, possibly.

CP note: This was not adopted. The pay was set at $15 hour for 15-20 hours per month.
(See raw meeting notes taken by Liz Buchanan.)

ACTION STEP -
Liz and Barb will create notice. Full hiring process will be outlined and include a 6-mo.
evaluation.

Fundraising -

Someone needs to analyze data re logo merchandise.

Spring fundraising letter had no return envelope, netted only $375.
Give A Gig raised $2,485.

ACTION STEPS -

Pam will ask Tina Stone to be coordinator for next year. Marci will ask Erin about
performing their GAG song at conference again.

Marci will work on campaign kick-off with Carole P.

Conference -

Regional meetings should be scheduled and reps should send subs in their absence.
Round Robin - policy should be reviewed again next year.

Teachers will be offered professional development hrs certificates.

Carl and Barb will unveil wiki and new website as incentive for annual meeting
attendance.

Need someone to do older kids songswap.

Nancy Silber nominated to do closing with Barb’s help.

Pam D will be board liason.

Silent Auction - slow response.

Keynote - smooth sailing so far

Magic Penny - incomplete at this time - can it be shortened by 15 minutes?

Expenses for KN and MP will be allotted half and half.

For next year - hopefully, Tom Chapin will be MP and Uncle Ruthie has been suggested
for California conference following year.

Annual meeting will be 30 minutes.
Pre-conference concert scratched - not enough people available to work it.

ACTION STEP -

Carole P will communicate to Marie that local art contest for brochure cover design is
approved. Exec approves higher-priced color ads for program book.

Arts Festival LEAF coordination will be done with BOD.

2010 Conference Chair and timeline needed.

ACTION STEP -

August 1 deadline for Southern California to commit.

2011 Conference - Possibly Janet Sclaroff, Sammie Haynes, Liz Hannan will take it on.
Caroline will look at how many people come to conferences within driving distance
compared to how many come from farther distances.

ACTION - Find out why people didn’t come.

2012 and beyond - discussion postphoned until fall.

PIO! -

Costs about half the dues to produce. Largest costs are staffing, not printing.

ACTION STEP -

Marci will check and get specs for people to get quotes on costs of printing and
materials. Caroline will communicate with Mr Billy to get someone on Action Core. Exec
Committee will talk to Caroline about it.

Editorial Advisory Board - Sally Rogers, Bonnie Lockhart, Nancy Silber, Caroline Presnell

Sunday - June 28
Present - Marci, Frank, Liz, Carole, Caroline, Monty, Pam, Patricia, Billy, Steven, Wiley

Wiley proposes Fundraising Development Committee.
Steering Committee - Wiley, Patricia, and Steven, if willing.
Idea to consider - have a classified ad section in PIO! to generate money,

Four sections of fundraising effort -

1. Development Committee - function of board - to assure financial health of nonprofit.
Ways to look outside - corporate sponsorship, develop menu of what they get in return
2. FR concerts - every national conference. Look at 2009 and maybe could implement
this. Do them regionally and locally. Have public concerts at time of regional meetings.
3. Grants - if someone willing to write applications.

4. Hire development director - job is to raise $ for CMN. They would have to raise their
own salary, flat part-time. Or the person gets a percentage of what they raise.

New ideas -

When someone new comes on to Board they can choose their section of Development
Committee.

Get service companies to offer members a discount. Offered as a member benefit.
Expand committee to include non-board members.

Proposal that each region be encouraged to have FR concert between May and July
every year that promotes the upcoming conference.

ACTION STEP -
Wiley and Patricia are going to set up the FR development committee and come back to
the board with an official proposal.

Sales Policy -
ACTION STEP -
Exec can talk to Marie and go with whatever works.

Marketing Plan-

ACTION STEP -

Mr Billy will prepare an informational proposal to present to the board at the National
Conference board meeting about what we need to do as an organization to market
ourselves and increase membership. Other board members can have input.

Chapter proposal - to expand the idea of a region into the idea of a chapter. A new
member would be put in a region. They could also be put in an additional chapter
according to their interest. You might pay extra for this or you could have a free chapter
in your region.

After some discussion, everyone agrees to wait for a new proposal that will leave regions
as they are, but bring in the concept of special interest groups.

Dues proposal -

All are in consensus with implementing dues proposal without considering the chapters
issue. Dues implementation will be done with exec, within two weeks. Or at least by the
conference.

Round Robin -

Agreed that wording will be changed to “due to time constraints” a duo is only allowed
one time slot, (or whatever other combination of performers) and that it should be stated
in the information about the Round Robin that this is not a showcase.

ACTION STEP -

Exec will create a proposal to approve a mission statement before the next meeting and
bring it to the BOD.

Notes on CMN BOD - 6/27/08
from Liz B—
Additions in red by Caroline

Present at mtg. Frank, Pam, Caroline, Carole, Barb, Barbara, Steven,
Monty, Marci, Mr. Billy, Wiley

Election Committee report - Mr. Billy says letters and emails have
gone out. 2-3 candidates so far. Ballots go out 2" week of July. Pam
wants to be sure that the new BOD people get info about coming to
the 2-day meeting, etc. Someone needs to be designated to talk to
these people about arrangements. Also need a person to orient the
new BOD members. We are looking at 2-3 people coming on to the
BOD.

Exec Committee report - Monty has been shadowing the exec, but
now it’s recommended that he be on the exec if he would like to do so.
Monty points out that he will have been on the BOD for 2 full years in
September, so according to bylaws he could stop shadowing then and
go onto exec. Monty says that the organization can go in a couple of
directions, and if it goes one way he is interested in being a leader,
but if not he would not want to be a leader. He wants to discuss the
mission of CMN, in terms of his own personal involvement.

Action Core - Initially Liz was asked to contact Ellen and ask if she is
interested in continuing to be the point person. Pam says we do need
to remember we have an Action Core and use them. Pam says email
her today. Mister Billy and Wiley want to use the Action Core more.
Billy wants to know if he could contact the Action Core directly for a
project. Mr. Billy wonders if people could just do it directly. Monty
agrees no need for middle person and it would be great if BOD
members could go to them directly. Pam says it’s better to have one
person to keep track of them. Monty says this is a perfect use for our
wiki which will be going online soon. The Action Core list could be
published to the wiki. It’s an easy technical fix. These could be part
of a BOD wiki, Monty says, not people available to whole membership.
Pam thinks we need a point person to filter things. Alternative is we
could get a list as BOD members, for easy access. Frank said
originally it was supposed to be somebody on the BOD. Mr. Billy is
willing to be the Action Core point person. Marci says we’re
overworked as a BOD - it would be good to have someone from
membership do it. Monty moves that we have Mr. Billy do action
core.

Frank outside of consensus but will not stop it.

Carole - inside but be sure that Ellen is okay with this Mr. Billy
agrees that we will work with her and she can be as involved as she
wants to be.

All others inside consensus

Mr. Billy agrees to contact Ellen and make this changeover.

Logistics for Fall Meeting - Pam proposes that we have the meeting at
Carole’s house on Thursday afternoon beginning at time TBD. Carole
thinks we should start at 2 pm. We will meet until about 7 or 8 in
evening. Carole can keep track of people’s flights. People should let
her know when they’re coming and she'll arrange transport. Also
people post that to the BOD and list your cell phone number, then you
can make arrangements to meet up with people.

National Office Report - Trademark continuation is in progress with
the lawyers. Caroline now has found a mailing service for PIO, which
will cost about the same or a little more [than doing it herself--CP].
Ruth wrote a letter [of sympathy and appreciation—CP] to Miriam
Sherman’s family regarding [Miriam’s role in—CP] CMN’s [history—
CP] rele relative te-denatiens after her death. (?) Frank will send note
to Sue Ribaudo thanking her for her hard work. (Did he mean Sue
Shnitzer? [No. Thank Sue R. for years of writing donor thank you
letters—CP]

Caroline - relative to organizational oversight and responsibility. She
would like for the BOD to hold more of the operational responsibilities
and spread it across the BOD. Everyone should “think like the
president.” Pam - full BOD will receive year cycle report to help with
oversight. No one objects.

Transition - Caroline will start breaking out pieces of her work to
others. This will prepare for the time when she leaves her current
capacity as contractor for CMN. She will document her tasks and
organize her work for some new person. She is in the process of
doing this now. Pam wonders if we should look for an assistant?
Caroline says it’s not needed and not practical to have someone now.

Membership - Lapsed members letter. Pam says it’s been discussed
but no conclusion reached. Monty contacted regional reps to ask
them to contact lapsed members. Responses haven’t been great so
far. Pam says we'll continue to work on the letter.

Liz presents proposal for dues - Caroline points out that if you give
gift membership for specific person, it is not tax deductible. Caroline
says gift members also don’t stay in the organization, for the most
part. Caroline wonders whether we should have the gift membership

be $35 or more. Wiley thinks it can be deductible as business
expense.

Frank worries that this will be debated a lot. Pam says not to discuss
it at the annual meeting. Board has the power to do this without
member debate and input. Wiley says the email notification system is
underused and it should be announced by email. Caroline wants to
talk about implementation.

Wiley wants it to be announced before fall meeting. We need to doa
letter to those who are not on email. Our explanation should include
that dues have not been raised in over 10 years. Pam -
implementation should be decided based on wait for chapters.

People are in consensus on dues increase proposal.
We still need to discuss chapters piece to decide implementation plan.

Region - Frank wonders if all regions have had elections. Apparently
several have not. Pam says regions coordinator should keep track of
this. One of the biggest jobs is keeping track of who’s had their
elections. Franks says just let exec know. Monty will do this.

Recognize Candy Heitner - who has been a regional rep in MW and
has gone off.

Steven says someone should write to Sue Ribaudo to thank her for
being a New York rep.
But she still needs to officially resign.

Chapters proposal - tabled until Sunday.
Web site report -

Internet services - Media 3 is not meeting our needs. We need to get
a new ISP.

EPIO articles - Barb is coordinating

My Space - Wiley has been working on this with Mr. Billy. Wiley will
take over responsibility for My Space page and do it fora year. He’s
going to contact the CMN friends about joining the organization.
Question about blog on my space. Mr Billy says right now we’re
pulling back just to work on the original idea of my space being an
outreach. The blog is open to people who’ve been given permission to
do it.

Frank can be part of the my space team, as person on exec. Pam is
cycling off.

Web site manager job - Barb has made a recommendation on this.
Two people have trained, and after a period of time have said they
can’t do it. The position needs to be kept very limited, with the major
work spread out to other people. We do need to address the question
of larger vision for the site, future planning, etc. Barb is going to stop
doing this when she is done with her board term. She is at her end of
doing this work.

Pam - A BOD member needs to be the online services point person.

Caroline - is this assuming the responsibilities that Barb has now?
She is online services coordinator. But until recently she was also
actually the web site manager.

Barb - This should be called the “Online Services Coordinator.” The
role is keeping informed on the developments on the website. This
includes email list and my space, but the overall coordinator doesn’t
have a regular role in those capacities.

Liz and Barb will have some conversation about this job.

We are in consensus on Barb’s proposal except Mr. Billy. He will just
stay outside.

He isn’t going to go into his concern right now.

Barb - part of the proposal is to put things on hold - marketplace,
wikis, member email news letter. These are not the web site
manager’s job to move them along.

Web site redesign is close to being done and this will move along.
Barb - how will we find and recruit the web site manager?

Monty - for PIO we sent an email and a letter to the membership
asking for that job.

Liz suggests we can probably just do it by email.

Barb - we just need to get the word out!

Monty - with PIO we only had a couple of viable candidates.

Action step - someone needs to write up a description for web site
coordinator and communicate this to the membership. We also need
someone actively recruiting.

Group is revisiting the paid web site manager. The financial report is
next. We can coordinate revisiting it with the financial report.

Recruitment - Barb will send out proposal to BOD for paid person. On
recruitment, we’ll put a letter together, send out the letter, have a
person be the contact person to talk about the position. Barb says the
letter can be written and then people will do personal one on one
recruitment job. Liz will be in charge of this action step.

Wiki idea - We are looking at going ahead with getting it set up. In
summer it would be set up and announce it at conference in the fall.

Pam - Tom Hunter tribute at CAEYC conference. Jacki Breger and
Bonnie Lockhart are going to put in a proposal for it. Nobody
disagrees so it will go forward.

Finances Report

Caroline presents report. We do have an additional figure, $4,460 is
net profit for 2007 conference.

Stock account losing money - question of whether to keep the money
there. Some are saying don’t do anything.

Wiley finance question: Budget worksheet discussed in April - other
income from .. $4,008 -that’s our shortfall. It’s how we balance our
budget. This makes income and expenses match. We need to
examine this concept. Frank & Steven: A budget is a forecast, a plan.
It’s a good goal to have a balanced budget and revisit from time to
time and see how we’re doing.

Web Site manager - whether to pay. Proposal presented by Barb last
fall would be based on 20 hours per month at $18 per hour. It would
cost $360/month.

How to fund it? Not something we can do through grants. We have
to look at it as an ongoing thing. Dues increase could net us $8,000.

Monty said we could do more with our web site to bring new members
in, and get people to send money. We could ask people to sign up and
pay for the membership through the website. It will help us recruit
new members, too, once it is redesigned.

Carole - she pays $15 per hour for her monthly updates. What we
send that person should require as little work for that person as
possible. If we include the EPIO that does take a fair bit of time.

Barb - EPIO could be shaved off of there. But it’s hard to think about
lowering the hourly pay or the hours.

Frank - I don’t want to pay someone the same rate that Caroline is
receiving. I don’t think it’s equitable or fair. At my nonprofit we pay
$12.50 per hour.

Barb - this is not doing technical uploads, it’s managing what the
content is.

Carole - Person would see this hopefully as something they’d be
donating some of their time to. It would be a stipend. It could be
under $3,000 year. $15 per hour x 15 hours per month. $225 month,
$2700 yearly.

Barb - We should have an evaluation process. The person is hired as
an independent contractor. It would be a stipend. Cap of
$3,000/year.

Carole - go for six months and then evaluate it. We’ll see what
workload is and how it varies from month to month.

Frank - $15 hour for 15-20 hours per month. If Barb says it takes 20
hours, then we have to rely on that estimate.

Caroline - clarify which job description.
Everyone present is in consensus.

Action step. Liz and Barb will create the notice. Barb and Liz will
outline what the full hiring process will be, using PIO editor as part of
the example. And it will include an evaluation in six months.

Fundraising - Logo merchandise. Caroline has it. There has never
been one collected set of records on it. She has now collected the
financial record and order record and an inventory. What she needs
now [is for someone—CP] to take the material and look it over and
think about how it should be managed.

Somebody needs to analyze this data. Pam: We might have to put this
out on the BOD list. Caroline will put it out to the BOD.

Spring FR letter - It went out, but didn’t have a return envelope. Got
$375 in response to that.

Give a gig - 07-08 - Anna Stange gathering pledges along the way to
the conference. Three people pledged who have not paid. $2,485
raised - low for give a gig. The matching funds were not there this
time. We usually get close to $3,000 in pledges at the conference.
Frank says we should publicize it more.

Give a gig next year - we need a coordinator. Someone should ask
Tina Stone if she will do it again. Pam agrees to ask her.

Song about it should be better scheduled! Call attention to form in
packet. Caroline: or we can ask people to commit right on the spot.

Marci - Willing to do the song again, with Erin Lee’s agreement.
Would not do it in same circumstances as last time. Will find time to
do the song at this year’s conference. It will be done sometime other
than the round robin.

Some time during the weekend the [sign-up] sheets should be handed
out.

Monty - Wouldn’t like a person with a clip board walking around. It’s
too aggressive. The song is great.

Action - Marci will head off the campaign kick-off and work with
Carole.

Conference

[2008]

Monty - regional meetings. Will be scheduled as indicated. Pam:
Reps should designate a sub to attend if they’re not going to the
conference. (This is for the reps meeting)

Round Robin - will be discussed Sunday. Barb says policy should be
reviewed again for next year.

Carole - chair report. It is a tightly packed schedule with a couple of
little buffer zones. There will be one hour of free time Saturday.

They will offer a certificate of participation for teachers who wish to
get professional development hours.

Annual meeting - 4-4:30 on Saturday after the Round Robin. We
encourage Carl and Barb to unveil the new website with a wiki
demonstration. (This would be included in the half hour - this was
initially proposed but later a different decision was made). And then
have a table that people could come and look at the site.

They need someone who can do an older kids’ song swap.

They need someone to organize the pre-conference concert. Carole
wonders if people could come in 2 nights early to do it. (Performers
& organizers.)

45 minute opening and 30 minute closing. We should not use BOD
members to do opening, Carole says. It’s suggested that we ask Sally
and Stuart to organize it. Wiley is also asked to organize it. Includes
a mixer game - people wander around and talk to other people. Wiley
will think about it until tomorrow.

Closing - Nancy [Silber] nominated for [organizing] closing, and Barb
could help.

Carole - These should be in place before the week of the conference.
Board Liaison - Pam

Silent Auction - they’ve got a few responses. Bridget wonders about
sending out a reminder. So this will be done.

Keynote - moving forward smoothly

Magic Penny - [tribute] presentation hasn’t been completed yet.
Carole wonders if it’s possible to shorten the presentation by 15
minutes on Sunday.

Caroline wonders how the expenses will be allotted for keynote and
Magic Penny [since the same person is in both roles]. Frank says do
half and half.

[Don’t name these names in the minutes--CP] Frank: Next year - close
to getting answer from Tom Chapin to be Magic Penny winner for
2009. Some discussion of Uncle Ruthie for the California conference.

Annual meeting - Pam wonders about format. Barb says we need to
communicate with members about what’s happening in terms of
direction of CMN. We need to figure out a way to get this done
better.

Barbara - meeting of 20 minutes is too short. We need a longer time
at the meeting. Carole agrees. What happens after meeting time is
free time. People don’t agree that this should be done at mealtime.

It’s agreed that time will be extended. Pam and Frank will plan 30
minute meeting with input from the members during the meeting.

Unveiling of website is the incentive to get people to the meeting.

Pre conference concert is getting scratched due to lack of local person
on the ground and availability of local people to do publicity and build
an audience.

2009 Conference

[Marie requested approval to organize an—CP] Art contest for cover
design for breehure [program book]. Suggested we keep it local and
let’s do it.

Carole is BOD liaison for Marie. She will communicate that this
[contest] is okay. Program ads in color for more money - yes! Ask
her [Marie] for recommendation for how much and it will be
approved by exec.

Arts festival LEAF: coordination [of joint publicity for the festival and
our conference—CP]- this will be done with the BOD

2010 Conference

Barbara spoke to Linda Johnson. Linda will not chair it and is not sure
if she has support from the region. Membership in LA is really low.
We can do it in Northern Cal if the LA folks don’t come through.

It’s wondered if we can ask Jacki Breger. Jacki said she would help.
The LA people know that it’s expected for them to take a turn.

Liz Hannan has indicated interest in doing the conference in
Burlingame which is near the airport. (What airport?) There is a
monastery there but the rooms are very spare. It has beautiful
grounds.

Sacramento has also been discussed. There is an airport - southwest
flies in there.

Someone will speak with Carrie Higgins (Barbara). Barbara will ask
Carrie if she could work with Linda and Jackie. Chris Lamb will help.
Time line needed. It needs to be known by the time of the gathering.

Action step: Deadline of August 1 to get the Southern California folks
to commit. They need to respond by then. If they can’t get it
together, ask them how much time they need.

2011 Conference - Caroline. Sammy and Caroline have not
connected. Janet Sclaroff has also offered to help. Question of
whether Janet lives too far away to be co-chair with Sammy on a New
England conference. Liz also offered to help with a conference near
Sammy (New Hampshire/Maine area).

Carole - we need to start thinking about how we do these
conferences, and whether people will be able to get to them, given the
expenses of getting there. Pam: A lot of people we thought could
come this year may not be able to get there.

One group she is in has a conference nationally every two years, and
then regional conferences every other year.

Barbara - National conference is important and we should be cautious
in predicting our future. On the east and west coasts, we’ve had
larger numbers.

Barb - Important issue and discussion. Should talk to members about
it at annual meeting. We need many ways that people connect.

Carole - Our strong populations are in New England and Midwest. We
shouldn’t commit to having gatherings and have two years in a row of
not meeting our commitments.

Barbara - We got more people after the last gathering in the Midwest.
Having it in those regions builds those regions. A lot of the people
who come to the gatherings are local.

We should survey people and find out what the causes are for their
failure to attend.

Caroline will look at how many people come from within driving
distance vs those who come from longer distances.

Action step: find out why people didn’t come after the meeting. (If in
fact this happens.)

2012 and beyond. Discussion postponed until the fall.

Pass it On.

Sue really wants to get it in the mail before the conference.

Carole - it’s about half of your dues to produce PIO each year. Could
we downgrade it in terms of production costs?

All the components are really important. (Barbara)

Carole - it is very expensive. There have to be less expensive ways
that we could print a fine paper publication. We are not growing.

Barb - really important to keep print journal. Real question about
people’s access to online things.

Marci - We already had this conversation. Really important to send
out a journal. There is absolutely a cheaper way to print it.

Caroline - We did have this conversation. She said she wanted the
information and no one sent it.

Marketing needs to be on the agenda in September if not now. Wiley
says let’s put it on the agenda under new business.

Caroline - We are using the cheapest printer we can. We could go to
a different area of the country and possibly do it cheaper, but then
shipping cost. We are using the lightest paper we can use that won’t
bleed through. We need someone like Jan to lay out the specs of what
we could go to.

Marci - we could go online. Pam - let’s have Jan get some quotes.
Frank - it’a not just the printing costs. We should have Jan look at it.
Caroline: largest costs are staffing, not printing.

Action - Marci will check and we can get some specs for which people
could get quotes.

Maybe someone in the action core could get quotes. Caroline will
communicate with Mr. Billy to find an action core person. Exec will
talk with Caroline about it.

Editorial Advisory Board - Phil and Johnette and Tom are off. New
committee: Sally, Bonnie, Nancy Silber, Caroline.

Ending discussion for the day. Prior to getting off the call, Barb and
Barbara express thoughts about the Chapter proposal since they will
not be attending on Sunday.

Barbara - Chapter idea - in AEYC they have regions and interest
forums. I encourage development of interest groups without
abandoning the regions.

Barb - likes expanding and having more options. Also doesn’t want to
abandon the regional structure. Having the proximity of a region is
important in today’s world.

Frank - National Association for Blind has both options for people.

Carole - Need to have a mission statement. Nothing in PIO is
specifically listed as a mission statement.

Sunday 6/29/08
Present: Marci, Liz, Frank, Carole, Wiley, Monty, Pam, Patricia (for
short time), Billy, Caroline, Steven

Fundraising

Wiley proposes Fundraising Development Committee - Patricia’s April
email is a wonderful conceptual beginning. Steering Committee -
Patricia, Wiley and Steven if willing. This would be to raise $ from
outside CMN. FR concert subcommittee is in place already.

Patricia - related issues. Why is concert off? Carole explains that
people don’t have time to publicize it locally. So that’s tabled.
Patricia asks if PIO has a classified section. As part of FR - why not
have a classified section where people could post ads for products,
help wanted, etc.

Left on the table as an idea that could be considered. Advertising
dollars could also be solicited. No reason not to have both.

Four sub sections of the fundraising effort:

1. Development committee - Function of board - assure the financial
health of nonprofit. Ways to look outside - corporate sponsorship,
(large sponsorships) develop menu of what they get in return.

2. FR concerts - every national conference. Look at 2009 and could
maybe actually implement this. Do them regionally & locally. Have
public concerts at time of regional meetings.

3. Grants - if someone’s willing to write the applications.

4. Hire development director - this person’s job is to raise $ for CMN.
They would have to raise their own salary - flat part-time. Or the
person gets a percentage of what they raise.

Patricia - does this stay in BOD, or could we go out to general
membership for help?

Others say: No reason to stay within the BOD.

Marci - is there an option for members to bring in income via grant
can get 10%?

Patricia - grant - you can put in grant application your own
percentage.

Liz - you would need someone to coordinate that effort. This ties in
with marketing.

Pam - we have already talked about increasing corporate and private
sponsorships. We didn’t get many results. People didn’t have enough
time.

1 like the idea of regional concerts with the regional events.

When someone new comes on the BOD they choose their section of
Development Committee.

We don’t want to burn out our BOD. Use Action Core more!

Monty: new idea - get companies that do services to offer members a
discount. This could be offered as a member benefit.

Wiley - expand committee to have non-BOD members is great. I hope
we can all choose a subcommittee if we can by the end of the day.

Pam - we need to consider our missing board members and make sure
they are in on this discussion.

Frank - I can’t serve on FR committee. It’s a conflict of interest for
me professionally.

Pam - exec could all be excused

Frank - I like having the steering committee. I don’t know if
development director is feasible. Some grant-making organizations
are frowning upon the grant writer getting a kickback from the grant.

Patricia - FR concert committee - the value before the conference is
to pique interest in the conference. I would just like to propose that
BOD meet Thursday day and be free by time of FR concert. Could it
always be the Thursday before the conference?

Caroline - concert idea was approved just for one year. Not as an
ongoing event.

Carole - having it on Thursday makes it too late to come to the
conference - instead could have it 3-4 months prior to the conference
and coordinate it with the regional event.

Pam - I agree with Carole. It’s overwhelming to come to BOD
meeting and then get to a concert. I like Carole’s idea of having it
several months before.

Carole: propose that each region be encouraged to have FR concert
between May and July every year that promotes the upcoming
conference.

Liz - send this back for FR concert committee. Approved as action
step.

Action step - Wiley and Patricia are going to set up the FR
development committee. It has a steering committee with at least 4
subcommittees. We try to get one person per subcommittee today.

Caroline - we can set up the overall committee but the subcommittees
require some additional discussion and deliberation.

So the Action step is revised: Just to have Wiley & Patricia set up the
committee and come back to the BOD with an official proposal.

Sales policy

This is for conference store.

Steven suggests people can price their own items but they would be in
increments of $5.

Use stickers for pricing.

Monty says dollar increments should be okay. Every item marked
with a price.

Steven - I still like my idea of different categories. Everything that’s
$5 on one table, $10 table, and $15 table. Then “Other” table.

Caroline - until the Ronbergs, we had envelopes with actual money for
everybody. Now it all goes through the computer. There may be less
actual change because people pay with credit cards.

Marci - Problem isn’t making change. Problem is checking out (when
artist checks out). If all the CD’s are $15 then it is much easier.

Billy - can’t see doing the price tables. People want to sell related
items.

Frank - Let’s do $5 for tapes and $10 for CDs. If somebody has
package then you do something different. You have to price it
accordingly.

Marci - That would work. Bulk of people do not have other stuff.
Caroline - ongoing price is $10 for cassettes and $15 for CDs. If you
are following a set price you don’t have to put a sticker on it. These
are default prices but you could put on a sticker if you want to charge
something different.

Marci - Make it easy on the volunteer who is running the store.
That’s the most important thing.

Frank - exec can talk to Marie and go with whatever works. Everyone
agrees.

Marketing plan

Mr. Billy - What it boils down to is membership. The only thing we
should be concerned about is building membership. So how do we do
that? I propose that I could have 30-60 minutes at our meeting at the
national gathering and talk about what we can do.

Wiley - Let’s work up to that by asking Mr. Billy to offer elements of
the plan beforehand

Billy - can’t answer that right now.

I want to make an informational proposal. At that time a committee
can be formed to decide what directions we want to go.

Liz - can we contribute to it? Mr. Billy says yes.

To do for Mr Billy is to prepare for that.

Chapter proposal

Monty - Expand the idea of a region into the idea of a chapter.

Pam when you join you would be put in a region. You could be put in
an additional chapter for your interest. You would pay extra for this.
You could have a free chapter for your region.

Marie should be able to attend this discussion.

Marci - In another group I am in, there are regions, and then there
are SIGs special interest groups. Anyone can start one. Some have
fees and some don’t. These would be overseen by one person.
Carole - It should be a separate thing. With membership you should
get regional membership and one chapter. And any additional
chapters, you pay a fee. If the fee is low, then people could join two
or three.

Monty feels comfortable representing Marie.

Question is what we are deciding on -

Steven - define the terms

Liz - look at this as hand in hand with dues proposal

Caroline - best to have the regions be chapters and have the interest
groups be a much lighter thing. Those wouldn’t be a big

infrastructure.

Frank - statement that we want to keep regions as is and introduce
special interest groups.

Pam - are we in favor of keeping regions as they are? Test on just
that.

Monty - it’s clear we’re not in consensus with the proposal as given.

I want to come back with a proposal that leaves regions as they are,
but brings in concept of special interest groups.

Everyone’s in consensus with this.

Dues proposal

Monty - If we’re adding chapters you can be covered with your dues
you've already paid. We’re not going to propose anything that adds a

cost.

Carole - the chapters are a separate issue.

Frank - fully agree with Carole. Some interest groups may not charge
any money. We shouldn’t hold up dues until it’s figured out.

Caroline - With regard to timing - if we change the dues, that can be
done in a fairly short time. With the dues change will need to reprint
the insert for the brochure until we have more of a system in place.

Wouldn’t reprint the insert for the brochure until the interest group
issue is decided.

Monty - could make a limited number of inserts for temporary time.

Caroline - print off some little slips that has the new system for
insertion in brochure.

Monty suggests implementing dues proposal without considering the
chapters issue.

All in consensus.

Dues implementation will be done with exec. Frank says it will be
done within two weeks. We’ll be sure it’s implemented by the
conference.

Carole - it should be done well in advance of the conference. We
shouldn’t drag it out at the meeting.

Caroline - these issues will be discussed by exec.
Round Robin
Proposal has been presented by email

Marci - proposed addition of language- “Due to time constraints,” a
duo is only allowed one time slot. Just wants the wording changed.
This was agreed to.

Mr. Billy - Serious problem with rule number 1. Policy on groups and
duos is contrary to the CMN philosophy. If you’re paying full price,
you're entitled to the same privileges as everyone else. If you choose
to perform with others in your group, then you should be able to do
that. One alternative could be that if you are in a group, you get a
discount to the conference and you only get one slot.

Monty - if we follow your logic and a band gets to perform 5 times, it’s
not a round robin, it’s a showcase for that band. I’m not against a
discount for band members. The conference is not just about the
round robin.

Frank - the round robin is not a showcase. Important to me that you
don’t assign what you pay to what you get to do at the conference.
Band discount - this is not a time to discuss this. We don’t have an
infinite amount of time.

Carole - Round robin is part of the entire conference. The fee isn’t for
the round robin. Bands could play some other time besides in the
round robin if they want additional songs.

Pam agrees.

Marci agrees with Carole and Pam. Info about Round Robin should
say that it’s not a showcase.

Mr. Billy - question about different people in band going up.

Please clarify - a duo wants to be there. Erin Lee & Marci perform as
duo. They can’t then each do a song. But they could go out and
perform with someone else.

A family shows up - their kids can go up and do whatever they want.
The policy is that this policy doesn’t apply to the kids.

I show up with me, my wife and two kids. We’re not a band. Can my
wife get up and I accompany her? Then can I get up and my wife can
accompany me? I want to be able to get up and jam and play.

Carole - I don’t consider Alvin and me a duo. If he went up with me,
he was told he couldn’t go up by himself. If Billy and his wife go sing
a song together, that’s their slot. You are a duo.

Billy - but we don’t perform together.

Carole - the reason is that people are performing at one in the
morning.

Monty - we need to communicate clearly what the guidelines are. The
proposal needs to be clearer. If you are in a duo, can you get up and
do a song by yourself?

Marci - good point. We have to work as a community. We have to
give a little of our own stuff for the greater good.

Caroline - Community aspect is right on the money in terms of what
the understanding has been. Playing down the notion that this is a
“performance” with props ... It’s a sharing.

Mr. Billy - Props are sometimes a very integral part. I don’t want to
be told not to bring props.

This goes back to membership. We need to have two round robins
and a showcase. Afternoon round robin, geared toward kids.
Traditional round robin and then our showcase. We aren’t meeting
the needs of all our members.

One thing we could do is we could open up registration with a limited
window, first come first served basis. We estimate that this many
people can go, so sign up.

Pam - this is committee work, not whole entire BOD work.

Caroline - this is conceived as low-key, including people who know
only 2 chords on the guitar. Idea is that anybody can be in it.

Liz - we could have a policy that allows duos or groups to go after
everyone else has gone.

Monty - a showcase would be a good idea. But we can’t agree to that
now. We’ll need to revisit it again.

Pam - this will be tried in 2008. It will be evaluated again after the
conference before coming permanent practice.

Energizer idea discussed.
MC’s, timekeeping, introductions.

Wiley says that we have to leave some things to the discretion of the
performer, as long as they’re within their time. Our goal is to keep
people to their time slot with clear guidelines. We can’t be so strict
that we squeeze all the fun out.

Monty - Committee had same thought. Decided it was a lot simpler
just to say no introduction. We can roll with it. All we can do is put
the guidelines forward. If someone violates it, we aren’t going to boot
them off the stage. We’ll make the guidelines apparent to everyone.

Mr. Billy - Let’s handle it like others do. Your time includes set up,
tear down, intro, and your song. At my first round robin Tom Pease
incited the crowd to jeer at me because I broke the rule. People
should not be intimidated or made to feel bad. A slot is a slot.

Monty - we hashed through all this on committee.

Marci - let’s let it go this year and see how it goes. It’s not going on
the permanent record as never changeable.

Additional proposed language is rejected on the duos, except Marci’s
proposal on time constraints is added.

Most people were in consensus. Mr. Billy is outside. Wiley wishes
there were more time for Mr. Billy to work on this. But he is not
standing in the way of the group going ahead. He is in consensus
with reservations.

Marci says Mr. Billy should be on the committee next year. But for
now our policy should stand.

Mr. Billy - I want to go on record with a couple of statements.
Everything I do has to do with membership. What we’re doing here is
not meeting the needs of members. With every decision we make we
should be asking if it grows our membership. I plan to re-evaluate my
membership with CMN after this.

Monty - something needs to get passed. In the committee we were
considering the needs of the members both on stage and in the
audience. Those needs conflict. Not everything about the round
robin was designed to make the performers happy. I would like to
hash through these ideas next year.

Wiley - Mr. Billy could you go through another session with others
about this? We’ll know we have done our best.

Mr. Billy doesn’t want to do this. Too much time for others in group.
Wants to stand outside consensus and move on at this time.

Pam - sorry we can’t come to a compromise. It’s important to have
compromises. I can recall times when I was outside of consensus and
I felt I was not heard. It upset me. I don’t want to do that to Mr.
Billy. He shouldn’t have to apologize for making his suggestions. I do
feel he should have joined the committee.

Mr. Billy - I feel like everybody’s heard me. My primary concern is
always about the membership. If 1 feel I’m not happy and others
complain that shows me we’re not meeting the needs of the members.
We should move on.

Wiley - it’s worth considering bringing the committee back together.

Pam - But Mr. Billy is willing to let the conference go by and then
serve on a committee afterward. Mr. Billy can be on the re-evaluation
committee.

Mr. Billy says he will be in consensus with reservations. Not outside.
This will be revisited after the conference.

[CP summary of the round robin discussion: Some of the proposed
changes will be tried this year and the entire issue will be revisited
after the conference. See attachment # xx.]

Return to pricing policy

Marie got into the call relative to pricing at conference store, but it
was agreed that exec would speak with her later in another
conference call.

Mission.
Monty - 2 directions for CMN which are currently in conflict.
I have proposed some language for a mission statement.

One would be a tighter focus on original mission, which was political.
Early mission statements made music a means to an end. It was
about social justice, peace, and other political ideas.

Other direction would be drop that. We’re a network organization
and an umbrella for people who work with music in any capacity
regardless of what they’re trying to teach with it.

Right now those ideas are in conflict. We can’t be focused on one idea
- politics - and be an umbrella that brings everybody in. People have
been put off sometimes by the political agenda and the lack of
professional services. If you go to the workshops at the conference,
we're not focused on the political goals.

We're trying to do both in a way that is confusing to people who
evaluate our organization from the outside. Sometimes people get the
idea that it’s just a political organization. Especially if they look at
our website and see the messages about social justice.

This represents a change - I think we’ve been changing directions for
the past few years. I don’t expect us to resolve it. I just wanted to
open it up for discussion.

Liz - clarify what in Monty’s email is intended as an official statement
of mission and purpose. This statement doesn’t seem that much at
odds with what CMN is now, in Liz’s opinion!

Others do not agree.

Carole - We need to update what our public persona is. People have a
hard time coming up with an answer when asked what CMN is. It will
be easier to market our organization once we can define it to
ourselves better.

There have been many incarnations of what might be called a mission
statement over the years. It hasn’t been refined and defined in
several years.

Pam - I agree with Carole and like the fact that Monty has opened this
up. I have been a member for over 15 years. One of the things I liked
was that I had a mission in my life to make the world a better place.

It also still fits my mission now in many ways. We do have to define
ourselves. It would be a good idea if we have a special meeting
specifically on this with people who have been on the board in the
past to join this discussion.

I could be happy with both visions. But I don’t want remarks made
that assume everyone who is in CMN is left-wing liberal.

Marci - we have already changed.

Frank - yes, the organization is changing. I have the buffet view of

CMN. I don’t like all the political things. New age-y things are not

my thing - Ijust ignore that. But I love CMN. We’re not all hippies,
Greenpeace.

Monty - A newcomer can’t ignore all that stuff. Nine times out of ten
they'll leave. I’m not in favor of hashing this out with past board
members. It’s our responsibility to decide the direction that we’re
going to go in. Inside cover of PIO makes us look like a left-wing
organization. CMN is a whole separate issue from our personal
politics. We need to make it clear that making jokes that insult
Republicans is not okay.

Whatever decision we make, we’re going to lose members. But we’ll
also gain members by presenting ourselves with a clear mission to the
world.

Pam - I agree we should get rid of the political stuff on the website.
The email list - question of whether the content should be moderated.

Frank - thank Monty for thinking about this.

Wiley - this should be sent to the BOD so we can discuss it through
email. And then see where it goes.

Carole - can we put it on the agenda for the fall meeting?

Monty - I think it would be wonderful to approve a mission statement
before the next meeting.

Pam - exec will create a proposal and bring it to the BOD. Before the

next meeting.

Meeting was dismissed on time with thanks to all for finishing the
agenda in a timely and respectful way.

PROPOSAL TO FORM CMN CHAPTERS
for the board meeting 6/08

PROPOSAL
¢ To change the designation of REGIONS to CHAPTERS.
Please see the attached by-laws document. Suggested changes and additions are
in red.
¢ To allow the formation of CHAPTERS of CMN members around specific interest areas.
These chapters would be identical to the former regions in nearly all aspects.
Members would be allowed chapter membership in multiple chapters for an additional
$10 fee per chapter with the first chapter considered a part of the CMN membership
fee.
Please see the proposed changes in the accompanying by-laws document for more
specific details.

RATIONALE

Traditionally, CMN has been organized around geographic regions. This was especially
useful and important in the formative years of CMN as a way to organically grow the
organization around personal connections and contacts. This was also necessary in
some ways before the advent of the Internet and the many new forms of electronic
communication.

The world has changed dramatically in the past 21 years and organizations must be
flexible and willing to adapt and grow as needed. | believe that this model will not only
help to maintain our current membership level but allow the organization to attract new
members.

| would like to propose that one method for making CMN an attractive organization to its
current and potential members is to adopt an organizational model that incorporates the
use of chapters. This would be an inclusive model that allows for specialization within
CMN that also promotes and provides opportunity for cross-fertilization amongst interest
areas.

Chapters could include but would not need to be limited to:

* current regional designations
* songwriters

* performers

* early childhood educators
* middle school educators

* high school educators

* choral

* band

* orchestral

* children

* parents/caregivers

* international

Recognizing that many members may be interested in belonging to more than one
chapter, members would have the option to belong to as many chapters as they wish.
The additional $10 per chapter would help CMN increase its financial stability as well as
help the chapters to be self-sustaining.

Some chapters may meet physically during the year for round robins, workshops or other
activities. Other chapters may explore ways to meet over long distances through
various technological tools such as audio and video conferencing, Internet conferencing
or conference phone calls. Chapters may also explore ways to connect via e-mail,
listserves, blogs and other tools. All chapters would have an opportunity to meet in
person at the annual CMN Conference.

| would like to suggest that this proposal is a very low-risk, easy-to-implement benefit for
our membership. Those members content with the status quo are able to continue as
members in their current geographic chapter. Those members interested in connecting
with others around a specific area of interest will have a vehicle for doing so. As always,
CMN values will guide all member interactions and chapter activities.

Thank you for your consideration of this idea.
Respectfully submitted by:

Marie E. Hopper

June 2008

PROPOSAL TO AMEND AND-EXPAND CMN BYLAWS
Submitted by Marie Hopper for board meeting 6/08

Bylaws
Article Ill - Membership, Chapters and Meetings

Section 2. A chapter may be defined as an ACTIVE CHAPTER in CMN if
all of the following conditions are met:

A. At least ten people who pay annual dues to CMN select
that chapter as one
to which they wish to belong.

B. At least one chapter meeting is held each year, either
physically or
electronically.

Cc. All chapter events shall be financially self-supporting.

D. Chapter Representatives shall be elected by members of
that chapter for
two-year terms. Elections shall be held every two years
sometime
between January 1 and the first day of the National
Conference. The Representative shall be responsible for
communicating news of the chapter to the CMN journal
(Pass It On!). To be eligible for the position of Chapter
Representative, a person must have been a member of
CMN for at least one year and must have attended a
National Conference and intend to attend each year during
their tenure, or, if unable to, to see that someone else from
the chapter attends and reports to the Representative.

E. Chapter meetings will be open to people who participate in
all facets of

children’s music, including but not limited to educators,
performers, songwriters, young people, and radio hosts.
However, it is understood, that some chapters may choose
to focus on a specific area within the broader scope of
children’s music and thus may tailor chapter meetings to
meet those specific interests as needed.

F. The Chapter and its Representative agree to abide by such
policies and
procedures for the operation of CMN chapters as the Board
of Directors may, at its discretion, enact.

Section 3. When a chapter has met the conditions specified in Section
2, it shall
contact the President, or another Director designated by
the Board, who will verify that these conditions are met.
Upon this verification, the chapter shall be designated an
Active Chapter of CMN.

Section 4. The Board of Directors may, at its discretion, remove a
Chapter Representative from office if, in the Board’s
judgment, the Representative has engaged in action which
is contrary to the interests, policies, and/or procedures of
CMN. In such a case, the Board shall instruct the chapter
to elect another Representative. The Board may appoint
an interim Representative to serve until such an election
can be held.

Operating Procedures and Policies
Amendments Proposed

Under Regions: Change all to Chapters

CHAPTERS: EVENTS, NOTICE OF

The CMN office is to be notified at least two months in advance (or as
soon as plans are set) about any chapter activity outside of normal
email, listserve, or blog communications. All communications by
chapter leaders with the chapter membership must go to every
member in the chapter and must be copied to the CMN office.

CHAPTERS: FUNDS OF

1) The accumulated money designated for a chapter and held by the
organization as a designated fund will be capped at $1000 for a
chapter with more than 30 members and at $300 for a chapter with 30
or fewer members. Above those limits, all other chapter income,
including chapter member fee portion and income from chapter
activities, will go into the organization’s general fund.

CHAPTERS: MEMBERSHIP OF

1) Members may choose to belong to more than one chapter. The
first chapter is considered a part of the annual dues as set forth. Each
additional chapter joined by a member incurs an additional $10 per
chapter per year.

zy Upon joining CMN or renewal of membership, options for chapter
memberships will be listed on the form.

CHAPTERS: FORMATION OF

1) Chapters may be formed as members see the need. Chapters
may include but are not limited to: geographical designations
(formerly known as regions), topics of specific interest such as
songwriters, performers, educators, parents, children.

2) Any member may petition the Board to form a Chapter.
Demonstrated interest of at least 10 CMN members must be presented
before a Chapter is allowed to form.

CHAPTERS: DISSOLUTION OF
1) Any Chapter that has been inactive for one year can be dissolved
at the discretion of the Board.

MEMBERSHIP CATEGORIES, BENEFITS, AND FEES
Approved June 2008

Basic (standard) Membership $65

(Includes all types formerly in individual/family, institutional, and business/nonprofit)

Subscription to Pass /t On!

Reduced rates for CMN events

Members-only e-mail discussion group(s)

Your Web site linked from CMN site Music Resources page (on request)

Listing in Members Directory

Cross references in directory:
Contact name for a business or institution will be automatically cross-referenced.
All others may request a cross reference for one individual’s name.

Low Income/Student $35
(Self-selection)
All benefits of basic membership

Gift Membership $35
All benefits of basic membership

Corporate $250

All benefits of basic membership

Link from main page of Web site

Listed in every issue of P/O!

In Members Directory, identified as corporate member (name in same font as other
categories)

Patron $250
(For individuals)
Same benefits as corporate

Cross-references—

One available as part of basic membership.

Additional names of individuals from the main listing may be cross-referenced at $5
each.

Membership Scholarships—
May be requested for any categories except corporate/patron. Since we have the low-
income option, the additional help shouldn’t be widely publicized.

Membership Benefits Basic Low Gift Corpor- Patron
Membership | Income/ Membership | ate
Student

Subscription to Pass It On! . . ° . °
Reduced rates for CMN events . . . . °
Members-only e-mail discussion . ° ° ° .
group(s)

Your Web site linked from CMN . . . . °

site Music Resources page (on

request)


Listing in Members Directory

One name from main listing
cross-referenced in Members
Directory (optional)

Identified as corporate/patron
member in Members Directory

Listed in every issue of Pass /t
On!

Your Web site linked from CMN
site main page


PROPOSED NEW CMN DUES LEVELS
Submitted to the 6/08 board meeting by the Dues Committee formed in the 1/08 board
meeting: Liz Buchanan (facilitator), Carole Peterson, Billy Grisack, Wiley Rankin, Pam
Donkin

Basic Membership (Individual, family, business, non-profit, library & school) $65
Low income/student Membership $35

Gift Membership $35

Patron or Corporate Membership $250

Explanation to Members:

In order to keep in line with rising costs, the Board is increasing annual dues for
Childrents Music Network members to $65 annually. The basic membership category is
inclusive of individuals, families, non-profits, small businesses, schools and libraries.
This level of dues is in line with that of organizations similar to CMN. This increase shall
be effective as of [DATE TBD].

Two other dues levels are available: First, a low-income or student membership costs
$35. This category is on an honor system. Anyone seeking membership who feels they
truly cannot afford the basic membership may opt to pay in this category. Members are
reminded, however, that dues are one of CMN?s major sources of income, so are strongly
encouraged to join at the basic level if at all feasible.

Second, the Patron/Corporate dues level will now be set at $250. The extra benefits to
corporate members are: to be identified as a patron/corporate member in the Members
Directory, a prominent listing on CMN’s Web site with a link, and acknowledgement in
every issue of Pass /t On! Individual members who join at the Patron level may opt for
these same benefits if they choose.

And here’s a low-cost way to have a major impact on CMN: members can help CMN
reach out to others by purchasing a gift membership at $35 for a friend or colleague.
Many of us feel that the benefits of CMN are priceless, and yet a lot of people still don’t
know about us. You can help grow CMN and your gift membership purchase will be tax
deductible to the full extent allowed by law. Gift memberships may also be donated
without a specific beneficiary. CMN will provide it to someone who needs it.

PROPOSAL FOR A FUNDRAISING CONCERT IN CONJUNCTION WITH THE 2008
NATIONAL CONFERENCE
as drafted by the Fundraising Concert Committee formed at the 4/08 board meeting: Patricia
Shih (convener), Liz Buchanan, Erin Lee Kelly, Carole Peterson

CMN members are encouraged to organize and perform concerts of their music to raise money
for and increase awareness of CMN. Concerts of CMN members are especially encouraged in
conjunction with the national conferences, in a venue near where the conference is being held.
The following are guidelines for fundraising/publicity concerts held in conjunction with a National
Gathering.

Guidelines for a Fundraising Concert
in conjunction with the 2008 CMN National Conference

WHY: Recognizing that the Children’s Music Network wishes to grow its membership,
visibility and influence locally, regionally and nationally; and in order to raise funds for
our nonprofit organization, a fundraising concert for families may be held around the
time of, and in conjunction with, every National Conference. The purposes of such a
concert are as follows:

¢ To introduce/reinforce CMN’s presence and purpose to the local community,
thereby sharing our values and music;

¢ To attract new members and/or supporters;

¢ To attract and alert the public to the National Conference specifically;

¢ To raise funds for CMN’s general operating budget and/or specific purposes

WHO: A fundraising concert committee should be formed from BOD [or CMN]
members and a strong core of local (to the conference) CMN members. The latter is
critical for logistic purposes. This committee should be granted enough autonomy to be
nimble in decision-making and action, yet still be responsible to the conference chair
and CMN. The concert committee will be responsible for all aspects of the production
including selection of venue, arrangement of contract with the venue’s owners, lighting,
sound, ticket sales, time of the show, publicity, and format for the program. All promo
material should clearly state that this concert is a benefit for CMN.

The concert committee will have the task of choosing performers, based_on_ the
following criteria. If at_all possible, performers should be willing to donate their
services. _

e Performers should be of professional quality, excellent musicians and entertainers

who will represent our organization well. They need not be professional
performers but must have professional-level skills._

e Performers should be experienced in performing for a family audience of all ages,
and be capable of delivering a performance suited to the venue and the technical
requirements of that venue.

¢ The mix of performers should reflect diverse styles of music. Songs performed
should reflect the inclusive, welcoming nature of CMN.


¢ Performers should reflect the national nature of our organization, with touring
musicians on the roster as well as_local artists. A larger percentage of the roster

should be local performers to showcase the region's artists.

If one very well-known artist who could draw a large crowd is available but not able to
donate their fee, the committee may hire that artist and keep what is made above the
artist’s fee. It would be preferable to negotiate a discounted fee or the full fee on a
contingency basis, i.e. a percentage of the door UP TO their normal fee. That artist
could be either the headliner or sole act. Length of sets and entire concert would be
determined by the concert committee but it is recommended that the entire event be
kept to an hour, or at the longest, an hour and a half with short intermission.

WHEN: The ideal time for such a concert would be the day or night before the formal
start of the conference (i.e. Thursday afternoon or night, or Friday morning or
afternoon). This timing is advantageous as it generates excitement, interest and
publicity for the conference and invites additional participation. Furthermore, the
artists volunteering for the concert will not incur too much (if any) additional travel,
etc. expenses if they are also attending the conference. Although the goal of raising
funds may be met at a concert that occurs after the conference or well before, these
time slots are less desirable because they do not generate the same pre-conference
excitement or allow interested people to access the conference.

WHERE: The ideal place for the concert would be at the same location or in very close
proximity to the conference. The venue should have:

¢ Seating capacity appropriate to what the organizers think the market will bear in
the community. Large venues risk larger expense, and if the house does not fill it
looks and feels like it’s unsuccessful. Smaller venues pose their own set of
problems but standing-room-only looks and feels a whole lot better (although the
proceeds are also more limited). The planning Committee should be mindful of
these factors when choosing a location.

e« Astage area that meets standard safety requirements.

¢ Accessibility for strollers and persons with disabilities. A stroller parking area
might be offered and is appreciated by the audience.

e Areasonable rent so as to maximize profits.

Organizers should attempt to find local businesses who would agree to serve as
sponsors for the event.

HOW MUCH: The local organizers will determine ticket price(s), as they are most
familiar with what their community would bear for a fundraiser. The draw and stature
of any headliner and the other acts also would help determine ticket price.

100% of all profits, after all expenses are taken, should go directly to CMN, with the
exception of artist merchandise sales.

ARTIST MERCHANDISE:

The concert committee will set a standard fee for all CD sales, establishing a fair
regional price for all items. No discounts by the artist will be offered above what has
been established by the Committee.

At their discretion, artists may choose to donate a portion of their CD sales to CMN.
This amount shall be donated after the concert.

SPEAKING FOR CMN:

The concert committee will appoint either a committee member or a performer to make
brief remarks at the concert describing CMN and its mission. The speaker will follow
the template provided, but can tailor the remarks to their own style of speech.

CMN brochures and other material should be displayed and available for
distribution/sale on or near merchandise table, and members should be available to
answer questions and encourage new people to join.

wennnnnnn- (end of guidelines)

RESPONSES TO FUNDRAISING CONCERT GUIDELINES DRAFT 2
that was circulated to the board by Erin Lee Kelly 5/14/08
[Messages in the sequence that moved into discussion areas not well focused within and
relevant to the consensus process were omitted from this document.)

ood Original Message -----

From: Macaronisp@aol.com

To: bod

Sent: Wednesday, May 14, 2008 10:06 PM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

hooray - good job!
Carole

Sent: Wednesday, May 14, 2008 11:39 PM
Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

i approve

----- Original Message -----

From: Wiley Rankin

To: bod

Sent: Thursday, May 15, 2008 3:20 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

This is an excellent job. The committee is to be thanked and commened!

| have a question. This does not mean that | am out of consensus, but this is a request-
-Under WHO, first page, “the concert committee will be responsible for all aspects ncluding....”
can we add “obtaining adequate professional liability insurance coverage for the event” ?

Usually a specific event can be covered by contacting one’s carrier. This would protect CMN as well as everyone
involved.
Thanks for considering.

| would feel better about joining consensus after this phrase is added. Can that be done?
Thanks to all,

Wiley

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Thursday, May 15, 2008 7:08 AM
Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Good point Wiley. I'm for this proposal.

Best,
Patricia

Original Message
From: Liz Buchanan
To: bod

Sent: Thursday, May 15, 2008 7:40 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

As a concert committee member, I'm in consensus with the proposal and with Wiley’s proposed amendment.
Liz

----- Original Message -----

From: Mr. Billy

To: bod

Sent: Thursday, May 15, 2008 8:54 AM

Subject: [bod] RE: Urgent, Important: Fundrasing Concert Proposal

Great, insurance is nice too, but many of us carry it already...that may be a requirement to be considered
for a spot in the event.

Good point Billy. With my insurance (Marsh, through the music union), | believe that there is an additional coverage
for a specific event available, at no extra cost. Could someone on the committee check to see if he/she has such
coverage available? | think that the only requirement is that the person be present/playing at the gig, and that you set
it up ahead of time. But don’t take my word for it.

I'm sure each policy varies, but the general idea is that one person (one of us, preferably on the Fundraising Concert
Committee) could get the whole event insured, not just his/her participation in it. That would simplify things greatly.

Wiley

----- Original Message -----

From: Pam Donkin

To: bod

Sent: Thursday, May 15, 2008 10:33 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Bod
Re Wiley's question: CMN has a General Liability policy. | will check it.
Pam

----- Original Message -----

From: Marci Appelbaum

To: bod

Sent: Thursday, May 15, 2008 10:39 AM

Subject: [bod] RE: Urgent, Important: Fundrasing Concert Proposal


| think this is a great proposal - very thoughtful and clearly outlined. Thank you!!!!

I'm in consensus, though | also agree with Wiley’s insurance addition. By stating that the
committee is responsible for addressing the insurance issue it would mean that they work with
the venue to see if individual artists must have their own or if it is covered under CMN or the
venue itself. Either way, it’s covered.

----- Original Message -----

From: Barbara Tilsen

To: bod

Sent: Thursday, May 15, 2008 3:13 PM

Subject: [bod] RE: Urgent, Important: Fundrasing Concert Proposal

Thank you, committee members, for your work on this. | wasn’t part of the discussion in
April, but | do support exploring new ways to bring in funds to CMN. A formal benefit
concert in conjunction with the national conference is an idea that has come up
periodically over the years, and | agree it is a good idea to really explore this right now
with clear and specific guidelines to light the way.

| would like to see one change. In the concert criteria, | agree with saying the songs
should reflect the inclusive and welcoming nature of CMN, but | don’t think it’s enough to
say only that. | think these guidelines should state that the concert should include and
reflect the principles of CMN. | am not saying each performer and every song should
touch on the these themes, but | would hope that a formal CMN concert would include a
clear message about peace, justice, respect and taking care of our Mother Earth. That is
what is at the heart of our organization, and | think putting it in the guidelines keeps it
clearly present in this work.

All the best,
Barb
Barb Tilsen

----- Original Message -----

From: Caroline Presnell

To: ExComm

Sent: Thursday, May 15, 2008 12:39 PM
Subject: [excomm] Re: General Liability Policy

Our policy covers any event held anywhere in the name of CMN as part of our official
progam. (This is one of the several reasons we always want to be in close touch with
people out in the regions about what they're doing, so we're clear what's a CMN event
and what's not.) Sometimes venues ask event organizers for a certificate of insurance.
The organizers can ask me for it and | arrange to have the insurance broker send it to
the venue. The broker doesn't need to be notified about each event. "We" (CMN
officialdom) do.

Caroline

----- Original Message -----

From: Patricia Shih

To: bod

Sent: Thursday, May 15, 2008 4:10 PM

Subject: [bod] RE: Urgent, Important: Fundrasing Concert Proposal

Barbara et al, how about wording the phrase something like..."reflect the inclusive and
welcoming nature of CMN, as well as its core principles." | wouldn't want to mandate
what kinds of songs the artists HAD to sing, but on the other hand we certainly wouldn't
want any songs that were blatantly against our principles.

What many festivals do (and what we could do, | suppose) is ask the artists to submit
their song set with lyrics. This is done at festivals so that sign interpreters have a
headstart on learning the songs to sign. It would give the organizers a chance to
balance content better--i.e. not too many songs about the environment, unless of course
that was The Topic of the concert. It would also give the organizers a chance to "vet"
(for lack of better term) the lyrics in case there are any questionable ones. | really can't
think of too many kids' songs that would be rejected because of objectionable lyrics,
can you? OK, maybe some...

But on the other hand, | would imagine any artists invited to participate would ALREADY
have CMN's values in their music. | do agree with Mr. Billy, in that there could also be
some just silly fun songs to add variety.

My two cents.
Best,
Patricia

PD 5/15

Patricia

What a good idea. | completely agree.
Pam

PD 5/15
| have checked with Caroline and my assumption was correct that the General Liability
policy will cover the event, just as it is covering the Conference. Here is her comment:

Our policy covers any event held anywhere in the name of CMN as part of our official progam. (This is one of the
several reasons we always want to be in close touch with people out in the regions about what they're doing, so we're
clear what's a CMN event and what's not.) Sometimes venues ask event organizers for a certificate of insurance.

The organizers can ask me for it and | arrange to have the insurance broker send it to the venue. The broker doesn't
need to be notified about each event. "We" (CMN officialdom) do.

Regarding Barb's editing suggestion and Billy's response, | think, yes, you are both right,
that silly and fun is at the heart of children, and peace and justice are at the heart of
CMN.

We did have a discussion at the last board meeting about how we think that beating the
peace and justice points too much are sending a message that the organization is a
hippie dippie (an old term from the 60's that just popped into my head, so no offense!, |
was a hippie once upon a time!) organization so | think it's ok to include it, but try not be
overly zealous about it. JMHO.

Little Miss Hippster

Pam

----- Original Message -----
From: Liz Buchanan
To: bod

Sent: Thursday, May 15, 2008 6:32 PM
Subject: [bod] RE: Urgent, Important: Fundraising Concert Proposal

| like this simple change in the wording. | wonder if it’s necessary for artists to submit their whole set with lyrics, but
would be willing to leave that to the concert committee to decide, along with whether to have an interpreter.

And | love a mix of songs dedicated to peace, love of the earth and love of silliness. These are all good core principles
for kids’ music.

Liz

----- Original Message -----
: Barbara Tilsen

Sent: Thursday, May 15, 2008 8:25 PM
Subject: [bod] RE: Urgent, Important: Fundraising Concert Proposal

| like Patricia’s wording a lot, it addresses my point in just the right way (“reflect the inclusive
and welcoming nature of CMN, as well as its core principles." ) | just want to be clear that when | raise
the issues of including our principles in the things we do I’m not talking about beating
anyone over the head or implying | don’t trust our membership in what they might sing.
I’m a firm believer in a wide range of songs from the fun and silly to those that have
more substance and depth. In my classes and performances | always do a broad mix of
all those songs. But we as the Board are the “keepers” of the values and principles of
CMN and | think when we set up guidelines for organizational work that it’s essential that
our principles are included very clearly. | think when you look at our membership we
draw people across the political spectrum—both left and right—who join us because they
care about what our principles represent, this transcends a particular political point of
view. This is part of the ongoing discussion we’ve been having for a while now as a
Board of ways to broaden the language, reach and image of CMN, and | think doing that
is not the same thing as watering down or glossing over what those principles are.

Personally | don’t feel it’s necessary to ask people for set lists, I’d rather communicate
our intention and leave it up to the performers individually as to what they sing. That is
unless there’s going to be an interpreter, then it’s a courtesy to provide lyrics ahead of
time. I'd leave that part up to the committee.

With the addition of Patricia’s wording above, | am in consensus with this proposal.

All the best,
Barb
Barb Tilsen

Original Message -----

From: Terri Roben

To: bod

Sent: Thursday, May 15, 2008 10:12 PM

Subject: [bod] fundraising concert, et al

| approve and agree with Barbara and Patricia.
Terri Roben

----- Original Message -----

From: Erin Lee Kelly

To: bod

Sent: Friday, May 16, 2008 11:44 AM

Subject: [bod] RE RE: Urgent, Important: Fundraising Concert Proposal

Hello BOD,

As you know I am also on the fundraising concert committee, so I am in consensus with this
proposal.

However, I love the addition of Patricia’s phrase “...reflect the inclusive and welcoming nature
of CMN, as well as its core principles." That allows artists to include a song that represents
CMN’s values, yet still do what they do best. Marci and I sing songs (both serious and silly)
about self esteem- we thought that we didn’t belong with CMN until Ruth Pelham talked to us
and said that she believes that peace and justice starts with people who have self esteem and
the confidence in themselves to make changes in the world around them. Sarah Pirtle said the
same thing to us recently. So, I’m just including this to show that many artists will exclude
themselves from CMN if they think their material is not going to fit with the organization's
value system - when in fact, they may fit in perfectly and provide something truly
complementary to the “broad stroke” songs.

In regard to Wiley’s concern about insurance: When I checked about insurance for this proposal
I was told “Our policy covers any event held anywhere in the name of CMN as part of our
official program.” I believe that is what Pam reported as well. This is my PRIMARY reason for
finding it essential that the concert is a CMN concert, and not a “Friends of CMN” concert,
which opens up the ugly can of worms of a) only picking performers who have liability
insurance or b) paying a high fee to the venue which is not what we want to do with a
fundraising concert!

In response to Mr Billy: The good CMN members in Chicago are ready to get cracking ona
concert only four months away! Hence, the “urgent” part and quick deadline for this decision -
thank you all for weighing in so promptly with your suggestions. We need to give them the tools
and the trust quickly once we make the changes necessary to find consensus.

Thanks all!

Erin Lee

----- Original Message -----

From: barbarajwright@att.net

To: bod

Sent: Sunday, May 18, 2008 8:03 AM
Subject: [bod] Re: fundraising concert, et al

| also think it works well with the new additions.
Barbara
----- Original Message -----

From: Monty Harper

To: bod

Sent: Wednesday, May 21, 2008 10:37 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Sorry | got behind on my email...
| support the fundraising concert proposal.

Monty Harper

----- Original Message -----

From: Wiley Rankin

To: bod

Sent: Wednesday, May 21, 2008 11:23 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Can't recall if | responded - | approve of the fundraising concert proposal
also. Thanks for everyone's input and work regarding it.

Wiley

----- Original Message -----

From: Terri Roben

To: bod

Sent: Thursday, May 22, 2008 1:12 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Same here.
Terri

----- Original Message -----

From: Mr. Billy

To: bod

Sent: Thursday, May 22, 2008 5:18 AM

Subject: [bod] Re: Urgent, Important: Fundrasing Concert Proposal

Yes!

5/22/08

On May 15, 2008, at 4:10 PM, Patricia Shih wrote:

> Barbara et al, how about wording the phrase something

> like..."reflect the inclusive and welcoming nature of CMN, as well

> as its core principles." | wouldn't want to mandate what kinds of

> songs the artists HAD to sing, but on the other hand we certainly

> wouldn't want any songs that were blatantly against our principles.

Still catching up with email... | just wanted to throw out a
suggestion about the wording. (Not changing my support of the concert
proposal - just please consider this...)

To me the word "reflect" means that each song should be related
somehow to our values - songs about peace, social justice, the
environment, etc.. This is the reason | did not participate in the

Round Robin my first couple of gatherings. Based on the sign-up sheet
text, | thought | didn't have any songs that "fit in." | had to be

told by someone (Tom | think) that it was ok for me to sing a “just

for fun" song.

Our printed communications should match our in-person attitudes.

| think maybe the wording we are looking for is... "...do not
contradict the inclusive and welcoming nature of CMN or any of its
core principles."

Monty Harper

5/22/08
Hi Monty et al,

Monty raises an interesting point. The question is whether the concert
organizers should actively seek musicians & songs for the concert that
mostly speak to core CMN principles.

Just a reminder (I had to go check) as to what our stated core principles
are:

"We recognize children's music as a powerful means of encouraging
cooperation, celebrating diversity, building self-esteem, promoting respect
and responsibility for our environment, and cultivating an understanding of
nonviolence and social justice."

| can go either way. I'm not seeking to be a performer in this year's
concert, though I'd be glad work on it behind the scenes. My own music is
mostly not about the issues that form the CMN core principles, though it
doesn't contradict them either. (I like to think my music promotes fun,
creativity & literacy among the under-7 set.)

In a way, it would be cool to do a themed "core principles" concert, but

there are some among us who might feel our the subject matter of most of our
music would disqualify us as potential performers. Although | also know

there are some great songwriters among us who'd be up to the challenge of
writing one or two cool songs on our core themes!!! (Monty, I'd count you
among them!)

So I'm not sure yet how | feel about Monty's suggestion, but it's worth
discussing. But let's not discuss it for too long, as we are basically in
consensus on the concert idea (I think Frank is the only one who hasn't
offered a definite response) and | know our organizers need to move forward
SOON!

Cheers,
Liz

5/22/08 [responding to Monty]
Sounds good to me!
Best,

Patricia

5/22 [responding to Monty]
Sounds good.
Pam

ood Original Message -----

From: Pam Donkin

To: bod

Sent: Thursday, May 22, 2008 12:50 PM
Subject: [bod] Re: Wording

Liz

Frank and | have already approved it in exec.

Also, | think as an example, a fun hopping, skipping and jumping song
would reflect our core principals as it builds self-esteem.

| agree that we should not get too hung up on wording and delay the
implementation of this concert. | know the organizers need as much
time as possible, to put it together.

Pam

5/22/08

I'm swamped with spring programs this week, so will be catching up on all
the BOD biz tomorrow, but just wanted to dash off one response here before |
go on this subject.

My original point is that these are guidelines so the intent of the wording

is important. | would not want us to have a national benefit concert at our
national annual conference that did not in some way include and *reflect*
our principles very directly. Again, |am NOT advocating that every song is
about these things, nor that every performer needs to include them. But in
my opinion, the guidelines should ask that the message of our organization
be present in the concert in some clear way.

| hear what folks are saying about impressions of our word choices. But
just changing it to "not contradict" does not address it. Again these are
guidelines for national level events. | agree with Monty's wording but
think we should add to it. When I have more time tomorrow I'll see if | can
suggest some additional words.

All | have time for now...
Barb

oo Original Message -----

From: Patricia Shih

To: bod

Sent: Thursday, May 22, 2008 1:10 PM
Subject: [bod] Re: Wording

Hey all,

How about a little tweak on the wording that says "reflect the inclusive
and welcoming nature of CMN and do not contradict its core principles."
Note: | think fun and silly songs DO REFLECT our nature and organization,
and so "reflect" is a good word. And yes, let's not get too hung up on
wording anyway and pass this thing already!!!!

Best,
Patricia

aaa eee
PERCEPTION OF CONSENSUS

----- Original Message -----

From: Liz Buchanan

To: Caroline Presnell ; Macaronisp@aol.com
Cc: patriciashih@optonline.net ; Erin Lee Kelly
Sent: Friday, May 23, 2008 12:17 PM
Subject: Getting started on the concert

Hello Caroline & Carole,

The concert committee feels that consensus has been reached sufficiently to
get the ball rolling on planning our concert in the Chicago area.

What's next? Patricia posed the following questions:

<<Carole, do you have volunteers in your area that can help with the
planning and executing of this concert?

It would also behoove us to try and determine which CMN members are
actually going to be there, and make a "wishlist" of performers from which
to pick? Is that a good idea or is it lame?>>

My view is that Carole and others in the Chicago area should begin putting
together the list of concert committee members from your area as well as
potential local performers. The local committee members will be the main
ones planning the nuts and bolts of the concert. Those of us who aren't
local can help at the end (I am planning to come in early to help out, if
needed).

We also need a procedure for seeking out and deciding upon non-local
performers. Any ideas? | would hate to make an open-ended request to the
membership because then a lot of people will necessarily have to be turned
down. Perhaps instead, as Patricia suggests, we should make our own list of
folks we think would be good, keeping in mind the guidelines set forth on
diversity and variety of musical styles, as well as music that reflects (or
doesn't contradict) the principles.

| have Erin Lee on this email, but my messages to her have been bouncing.

Cheers,
Liz

CONCLUSION By Caroline Presnell, National Coordinator, 6/27/08

There was consensus on the basic idea of having the concert and of the provisions of the
guidelines. But the document (or section of it) as amended in the process was not
subsequently circulated to check correctness. Agreed with Frank Hernandez, President:
We will circulate it after the 6/08 board meeting.

To go to the board after the 6/08 meeting—
Here is a bit of board business needing to be tidied up.

On the matter of approving a fund raising concert in conjunction with the 2008 National
Conference, the board achieved consensus on the general idea of having the concert
and the drafted guidelines. At the end of the process, however, the exact wording was
left unresolved, or at least no resolution of the various suggestions was announced.
Specifically, it was in the Who section, the third item in the list of criteria, the second
sentence: “Songs performed should reflect the inclusive, welcoming nature of CMN.”

The following amendments were offered:

1. Songs performed should reflect the inclusive, welcoming nature of CMN as well as its
core principles.

2. Songs performed should not contradict the inclusive, welcoming nature of CMN or
any of its core principles.

3. Songs performed should reflect the inclusive, welcoming nature of CMN and should
not contradict its core principles

Which shall it be?

Finance Report to May 2008 Board Meeting
submitted by Caroline Presnell

The Children’s Music Network
Statement of Financial Position May 31, 2008

ASSETS
Current Assets
Checking/Savings

Wells Fargo Checking 12,362.30
Wells Fargo Money Market 14,449.48
Total Checking/Savings 26,811.78

Other Current Assets
Stock Account-Wachovia 18,541.30

Transfer Account 500.00
Total Other Current Assets 19,041.30
Total Current Assets 45,853.08
TOTAL ASSETS 45,853.08
LIABILITIES & EQUITY
Equity
Net Worth-Retained Earnings 52,739.70
Opening Bal Equity 284.80
Net Income 7,171.42
Total Equity 45,853.08

TOTAL LIABILITIES & EQUITY 45,853.08


The Children’s Music Network
Statement of Cash Flow
YTD Comparison

INCOME Jan-May Jan-May Jan-May
os 07 06
05 Fundraising 0.00 300.00 7,205.00
06 Fundraising 0.00 3,425.00 0.00
07 Fundraising 4,359.00 0.00 0.00
Directory Printout 0.00 5.00 0.00
Dividends 79.51 157.00 144.50
Donation Income 1,127.75 2,532.75 3,898.00
Interest 148.31 257.62 187.23
Logo Merchandise Sales 0.00 46.00 180.00
Membership Income 7,540.00 6,285.00 7,260.00
Miscellaneous Income 9.40 49.99 0.00
National Conference
Income
Nat Conf 04 0.00 0.00 0.00
Nat Conf 05 0.00 0.00 0.00
Nat Conf 06 0.00 0.00 0.00
Nat Conf 07 0.00 0.00 0.00
PIO! Sales 102.00 42.00 286.00
Region Activities 518.00 420.00 235.00
Region Misc. Income 0.00 0.00 0.00
Returned Check Charge 0.00 0.00 0.00
Unrealized Gains/Losses -1,517.07 343.92 224.50
TOTAL INCOME 12,366.90 13,864.28 19,620.23

(Cont.)

YTD Comparison, cont.

EXPENSE Jan-May Jan-May Jan-May
08 07 06
Bank Service Charges 194.73 244.50 185.90
Board Expenses 1,468.80 1,880.60 1,645.05
Bookkeeping Services - 746.25 630.00 573.75
Chris
Brochure Expenses 0.00 0.00 0.00
Directory (Print) 0.00 0.00 118.80
Expenses
Fundraising Expenses 243.88 90.00 139.05
Grants - Prof Serv -CP 109.80 0.00 0.00
Graphic Design 0.00 0.00 0.00
Insurance 950.00 0.00 0.00
Logo 0.00 3.60 12.04
Magic Penny 0.00 16.20 104.40
Misc. Expense 0.00 0.00 0.00
National Conference 05 0.00 0.00 406.65
National Conference 06 0.00 46.90 950.40
National Conference 07 0.00 997.20 37.80
National Conference 08 401.29 111.60 0.00
National Conference 09 27.00 102.60 0.00
National Conference 10 1.80 0.00 0.00
National Conference 11 0.00 0.00 0.00
Office Facility 1,000.00 1,100.00 0.00
Office Supplies 375.70 95.72 271.89
Online Services
Directory Online 250.20 104.40 72.00
E-Mail Groups 232.20 203.40 93.60
e-PIO! 0.00 0.00 9.00
Servers 190.50 346.50 310.47
Website 1,978.40 1,206.60 514.80
Outreach/Marketing 7.20 10.80 195.60
PIO! Expenses
Editor 1,500.00 1,500.00 1,500.00
Prod & Distribution 1,502.67 3,291.40 2,620.08
Postage 283.43 627.18 274.14
Printing/Copying 0.00 0.00 18.35
Professional Services - CP 6,575.40 7,009.20 5,207.40
Region Activities Expense 663.67 236.92 262.50
Storage 440.00 406.00 450.00
Telephone 395.40 564.57 429.58
Temporary Staff 0.00 0.00 0.00
TOTAL EXPENSE 19,538.32 20,825.89 16,403.25
NET INCOME -7,171.42 -6,961.61 3,216.98

Final net 2007 Annual Conference: $4,460

The Children's Music Network
Designated Funds

May 2008

GRANTS

FUNDS
Children's Music Day (in NYM balance) 1,024.52
National Gathering Scholarship Fund 1,749.19
Growth Fund 6,250.00
Membership Scholarship Fund 2,678.70
Gift Membership Fund 670.00
Development Fund 2,650.00

TOTAL GRANTS AND FUNDS 15,022.41

REGION BALANCES
Canada 500.00
Mid-Atlantic 500.00
Midwest 1,000.00
New England 1,000.00
Northern California 1,000.00

* NY Metro 2,024.52
Southeast 500.00
Southern California 1,000.00
Pacific Northwest 429.69
Great Lakes 500.00

Total Regions 8,454.21

* Duplicated Funds (NYM) (1,024.52)

PREPAID MEMBERSHIP 630.00

GRAND TOTAL DESIGNATED FUNDS = 23,082.10

The Children's Music Network

Canada Region

Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 5.00
Other Income 0.00
Total Income 5.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 5.00
SUMMARY
Balance 1/1/08 500.00
Net Income Jan-May 5.00
Total 505.00
Deduct/ adjust to cap 5.00
Balance 5/31/08 500.00


The Children's Music Network
Great Lakes Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 25.00
Other Income 0.00
Total Income 25.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 25.00
SUMMARY
Bal 1/1/08 477.47
Net Income Jan-May 25.00
Total 502.47
Deduct/ adjust to cap 2.47

Balance 5/31/08 500.00

The Children's Music Network
Mid-Atlantic Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 25.00
Other Income 0.00
Total Income 25.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 25.00
SUMMARY
Bal 1/1/08 483.57
Net Income Jan-May 25.00
Total 508.57
Deduct/ adjust to cap 8.57

Balance 5/31/08 500.00

The Children's Music Network
Midwest Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 95.00
Other Income 0.00
Total Income 95.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 95.00
SUMMARY
Bal 1/1/08 1,000.00
Net Income Jan-May 95.00
Total 1,095.00
Deduct/ adjust to cap 95.00

Balance 5/31/08 1,000.00

The Children's Music Network
New England Region

Financial Report Jan.-May 2008

INCOME
Event Fees
Membership Portion
Other Income
Total Income

EXPENSE
Child Care
Food
Honoraria
Misc. Expense
Online Services
Postage
Printing
Site
Supplies

Total Expense

NET INCOME

SUMMARY

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap

Balance 5/31/08

413.00
160.00

0.00
573.00

120.00
157.99
0.00
0.00
96.00
2.32
0.00
100.00
27.95
504.26

68.74

1,000.00
68.74
1,068.74
68.74
1,000.00

The Children's Music Network
New York Metro Region

Financial Report Jan.-May 2008

INCOME
Event Fees
Membership Portion
Other Income
Total Income

EXPENSE
Child Care
Food
Honoraria
Misc. Expense
Online Services
Postage
Printing
Site
Supplies

Total Expense

NET INCOME

SUMMARY

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap

Balance 5/31/08

1,999.52
79.01
1,920.51
0
1,920.51

THE CHILDREN'S MUSIC NETWORK

Northern California Region

Financial Report Jan.-May 2008

INCOME
Event Fees
Membership Portion
Other Income
Total Income

EXPENSE
Child Care
Food
Honoraria
Misc. Expense
Online Services
Postage
Printing
Site
Supplies

Total Expense

NET INCOME

SUMMARY

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap

Balance 5/31/08

0.00
90.00
0.00
90.00

0.00
0.00
0.00
0.00
0.00
61.50
51.15
0.00
5.77
118.42

-28.42
1,000.00
-28.42
971.58

0
971.58

The Children's Music Network
Pacific Northwest Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 25.00
Other Income 0.00
Total Income 25.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 25.00
SUMMARY
Bal 1/1/08 399.69
Net Income Jan-May 25.00
Total 424.69
Deduct/ adjust to cap 0

Balance 5/31/08 424.69

The Children's Music Network
Southeast Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 30.00
Other Income 0.00
Total Income 30.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 30.00
SUMMARY
Bal 1/1/08 500.00
Net Income Jan-May 30.00
Total 530.00
Deduct/ adjust to cap 30.00

Balance 5/31/08 500.00

The Children's Music Network
Southern California Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 85.00
Other Income 0.00
Total Income 85.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 85.00
SUMMARY
Bal 1/1/08 1,000.00
Net Income Jan-May 85.00
Total 1,085.00
Deduct/ adjust to cap 85.00

Balance 5/31/08 1,000.00

FINANCIAL REPORTS 6/08

STATEMENT OF FINANCIAL POSITION
May 31, 2008

ASSETS

Current Assets

Checking/Savings

Wells Fargo Checking 12,362.30
Wells Fargo Money Market 14,449.48
Total Checking/Savings 26,811.78
Other Current Assets

Stock Account-Wachovia 18,541.30
Transfer Account 500.00

Total Other Current Assets 19,041.30
Total Current Assets 45,853.08
TOTAL ASSETS 45,853.08

LIABILITIES & EQUITY

Equity

Net Worth-Retained Earnings 52,739.70
Opening Bal Equity 284.80

Net Income 7,171.42

Total Equity45,853.08

TOTAL LIABILITIES & EQUITY 45,853.08

The Children’s Music Network

Statement of Cash Flow

YTD Comparison

The first figure for each line item is Jan-May 08, then Jan-May 07, then Jan-May 06

INCOME

05 Fundraising 0.00 300.00 7,205.00
06 Fundraising 0.00 3,425.00 0.00

07 Fundraising 4,359.00 0.00 0.00
Directory Printout 0.00 5.00 0.00
Dividends 79.51 157.00 144.50
Donation Income 1,127.75 2,532.75 3,898.00
Interest 148.31 257.62 187.23
Logo Merchandise Sales 0.00 46.00 180.00
Membership Income 7,540.00 6,285.00 7,260.00
Miscellaneous Income 9.40 49.99 0.00
National Conference 05 0 0 0
National Conference 06 0 0 0
National Conference 07 0 0 0
National Conference 08 0 0 0
National Conference 09 0 0 0
National Conference 10 0 0 0

PIO! Sales 102.00 42.00 286.00
Region Activities 518.00 420.00 235.00
Region Misc. Income 0.00 0.00 0.00
Returned Check Charge 0.00 0.00 0.00
Unrealized Gains/Losses -1,517.07 343.92 224.50
TOTAL INCOME 12,366.90 13,864.28 19,620.23
EXPENSE

Bank Service Charges 194.73 244.50 185.90
Board Expenses 1,468.80 1,880.60 1,645.05
Bookkeeping Services--Chris 746.25 630.00573.75
Brochure Expenses 0.00 0.00 0.00
Directory (Print) Expenses 0.00 0.00 118.80
Fundraising Expenses 243.88 90.00 139.05
Grants - Prof Serv -CP 109.80 0.00 0.00
Graphic Design 0.00 0.00 0.00
Insurance 950.00 0.00 0.00
Logo Merchandise 0.00 3.60 12.04
Magic Penny 0.00 16.20 104.40
Misc. Expense 0.00 0.00 0.00
National Conference 05 0.00 0.00 406.65
National Conference 06 0.00 46.90 950.40
National Conference 07 0.00 997.20 37.80
National Conference 08 401.29 111.60 0.00
National Conference 09 27.00 102.60 0.00
National Conference 10 1.80 0.00 0.00
National Conference 11 0.00 0.00 0.00
Office Facility 1,000.00 1,100.00 0.00
Office Supplies 375.70 95.72 271.89
Online Services

Directory Online 250.20 104.40 72.00
E-Mail Groups 232.20 203.40 93.60
e-PIO! 0.00 0.00 9.00
Servers 190.50 346.50 310.47
Website 1,978.40 1,206.60 514.80
Outreach/Marketing 7.20 10.80 195.60

PIO! Expenses

Editor

Prod & Distribution
Postage

Printing/Copying
Professional Services - CP
Region Activities Expense
Storage

Telephone

Temporary Staff

TOTAL EXPENSE

NET INCOME

1,500.00
1,502.67
283.43
0.00
6,575.40
663.67
440.00
395.40
0.00
19,538.32

-7,171.42

1,500.00
3,291.40
627.18
0.00
7,009.20
236.92
406.00
564.57

0.00
20,825.89

-6,961.61

1,500.00
2,620.08
274.14
18.35
5,207.40
262.50
450.00
429.58
0.00
16,403.25

3,216.98

The Children's Music Network
Designated Funds

May 2008

GRANTS

FUNDS

Children's Music Day (in NYM balance) 1,024.52
National Gathering Scholarship Fund 1,749.19
Growth Fund 6,250.00
Membership Scholarship Fund 2,678.70
Gift Membership Fund 670.00
Development Fund 2,650.00
TOTAL GRANTS AND FUNDS 15,022.41
REGION BALANCES

Canada 500.00
Mid-Atlantic 500.00
Midwest 1,000.00
New England 1,000.00
Northern California 1,000.00
NY Metro * 2,024.52
Southeast 500.00
Southern California 1,000.00
Pacific Northwest 429.69
Great Lakes 500.00
Total Regions 8,454.21
* Duplicated Funds (NYM) (1,024.52)
PREPAID MEMBERSHIP 630.00

GRAND TOTAL DESIGNATED FUNDS 23,082.10

REGION FINANCIAL REPORTS SUMMARIES
Jan-May 2008
Details available on request

CANADA
Balance 1/1/08 500.00
Net Income Jan-May 5.00
Total 505.00
Deduct/ adjust to cap 5.00
Balance 5/31/08 500.00
GREAT LAKES
Bal 1/1/08 477.47
Net Income Jan-May 25.00
Total 502.47
Deduct/ adjust to cap 2.47
Balance 5/31/08 500.00
MID-ATLANTIC
Bal 1/1/08 483.57
Net Income Jan-May 25.00
Total 508.57
Deduct/ adjust to cap 8.57
Balance 5/31/08 500.00
MIDWEST
Bal 1/1/08 1,000.00
Net Income Jan-May 95.00
Total 1,095.00
Deduct/ adjust to cap 95.00
Balance 5/31/08 1,000.00
NEW ENGLAND
Bal 1/1/08 1,000.00
Net Income Jan-May 68.74
Total 1,068.74
Deduct/ adjust to cap 68.74
Balance 5/31/08 1,000.00
NEW YORK METRO
Bal 1/1/08 1,999.52
Net Income Jan-May 79.01
Total 1,920.51
Deduct/ adjust to cap 0
Balance 5/31/08 1,920.51
NORTHERN CALIFORNIA
Bal 1/1/08 1,000.00
Net Income Jan-May -28.42
Total 971.58
Deduct/ adjust to cap 0
Balance 5/31/08 971.58

PACIFIC NORTHWEST

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap
Balance 5/31/08

SOUTHEAST

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap
Balance 5/31/08

SOUTHERN CALIFORNIA
Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap
Balance 5/31/08

399.69
25.00
424.69
0
424.69

500.00
30.00
530.00
30.00
500.00

1,000.00
85.00
1,085.00
85.00
1,000.00

THE CHILDREN’S MUSIC NETWORK
MEMBERSHIP REPORT 6/08

6/08 5/07 6/06 5/05 6/04 6/03 6/02 6/01
411 400 416 407 445 419 eee 534
496)

Current by Region:
9 Canada
19 Great Lakes
26 Mid-Atlantic
69 Midwest
106 New England
54 New York Metro
58 Northern California
17 Pacific Northwest
18 Southeast
35 Southern California

Current by type:
18 Institution

327 Individual/family
58 Business
8 Corporate


CMN Membership Report June 08
Current by Region:
9 Canada
19 Great Lakes
26 Mid-Atlantic
69 Midwest
106 New England
54 New York Metro
58 Northern California
17 Pacific Northwest
18 Southeast
35 Southern California

Current by type:
18 Institution

327 Individual/family
58 Business
8 Corporate

Total 411 (May 2007 was 400, June 2006 was 416)

Online Services: MySpace Report
Submitted by Wiley Rankin for 6/08 board meeting

Here's our report regarding CMN's my space page, and how we can use it to increase
membership and to increase our outreach.
Wiley

A) Action Plan—MySpace

6/25 Wiley joined MySpace as Jump for Joy Music (“jumpforjoymusicband”).
6/25 W. became a friend to CMN’s page.

6/25 W. has CMN’s MySpace password.

Wiley (as Jump for Joy Music) will then become a friend to all of CMN’s friends. Wiley,
with Billy’s help, will send a friendly, short invitation to all of CMN’s MySpace friends to
join CMN.

Wiley, with committee’s help, will manage CMN’s MySpace page by monitoring requests
of others to become CMN’s friends, etc. Billy no longer has time to do this. Wiley offers
to manage this page for 1 year, and then reevaluate.

Committee (Frank, Pam, and hopefully a few other CMN members) can follow in ways
(yet to be determined) that will help develop interest in joining CMN, for instance,
testimonials.

Billy will act as consultant as he lets go of this.

B) You Tube, iTunes, CD Baby—These will be dealt with later.

NATIONAL OFFICE REPORT
for board meeting 6/08 (delivered orally only)

STATE OF THE OFFICE

A) Items to report:

Trademark continuations filing in progress.

Used mailing service for last PIO!

Ruth wrote letter to Miram Sherman’s family for board

Thank Sue Ribaudo for several years of writing and sending donor thank you notes
(her last Feb. 08)

B) General operations:

| need to say something that’s hard for me to bring up and isn’t easy for me to put into
words. | may not express myself as well as I’d like to. Please understand that my focus
is on what’s needed to keep CMN healthy. This has to do with oversight, responsibility.

The board as a group has been learning & doing a lot. You’ve been getting together a lot
of projects and doing a lot of thinking to move the organization along. In years past we
used to talk a lot about getting worker bees on the board, and you all certainly qualify for
that. It’s impressive how much has been accomplished in the last couple of years.

Most of you have taken responsibility for a specific piece of work—or more— which
again, is just how it’s supposed to be. So there’s a lot to be proud of.

But, now that the team is coming together well, there’s another level I’d like to see the
group as a whole moving toward in assuming responsibility. | think every board member
needs to think of the overall picture and keep an eye on the organization’s task
sequence and how all of its pieces interact. To some extent, everybody needs to think
as if she or he had the responsibilities of the president. Yes, the Exec. Comm. carries a
lot of that, and Pam and Frank have been carrying a big load for quite a while. But
nobody can hold all of that, and for the group as a whole to think in that direction can
only strengthen the board. This is just something for you to think about.

Some examples (keep voice not accusatory):

e I’m not sure when or if the spring fund raising letter would have gone out if | hadn’t
raised the question.

e¢ Has anyone besides me thought to check with Tina on whether she completed the
steps for the 07-08 Give A Gig? | did—l’ve been in touch with her.

¢ Did anyone wonder how Sue was doing with her first issue of PIO!?

e¢ Has anyone asked about the logo merchandise and what’s happening with it?

e There are some of spots of business along the way that have been left kindof
dangling, unfinished, unrecorded. Sometimes we get items to a certain point where it
may feel like it’s resolved, but there are still a few loose ends. (ex. Concert guidelines
language; will circulate after the meeting)

Please believe me, |’m not raising this in a blaming way, or a complaining way. Not at
all. | mean it as informational, as consciousness raising, to help move us along.
Goodness knows there’s not one of you any farther behind than | am. And no one of you
can keep track of it all. But neither can the Exec. Comm. alone. You know we tried
having an executive director and that didn’t work out for several reasons. But ending
that relationship didn’t mean that we didn’t and don’t need an E.D. Ruth Pelham as long

as she was on the board kept raising that. Of course, the main barrier has always been
money and is likely to be for the forseeable future. So we do the best we can. But
without an E.D., and with so many people new to the board, a lot of this keeping-track
has fallen to me. That's natural in the circumstances; I’ve been a provider of continuity.
But | don’t do an extra good job of it because I’m at the same time doing a lot of other
tasks. | was behind when a lot of you came on the board, and I’ve fallen even farther
behind since we started having a perpetual board meeting by e-mail. I’m not saying that
that always-on mode is a bad thing in itself, just that | can’t keep up with it all. | think
we do amazingly well, all of us. We do some good work and | feel that we’re building up
a strong board. But we all need to be aware of what it takes to hold us together. And |
need to be working on documentation of my tasks and on sorting out boxes of files in the
office, and getting things in shape for whoever will do the work after me. So that leads
to the next item on the agenda: my task transitioning.

I1I-B—TRANSITION

¢ Been trying to think about this and get started on it for the last 2 years. Agreement
with the board to start breaking out pieces of work and handing them off. I’m to
spend that saved time on documenting my office tasks and culling the files so that all
will be in order for whoever comes after me. | know how to set things up for a
successor: I’ve done it in several jobs before, so that the person who followed me
could step right in. But there’s a long ways to go on this job to get to that point.
Although not all of you were part of setting that plan, | will assume that you think it’s
still a good idea unless you tell me otherwise.

¢ | have made a very small dent:
--PIO! mailing
--With changes in the Web site management, | will have somewhat less to do there,
though that’s one of my favorite parts of my work.
--| do manage to cull a file here and there along the way.

e Have a task list drafted, though it may not be complete yet.

e Intended to confer with the Exec. about it before this meeting, but | didn’t have time.
We'll do it this summer. Maybe I'll ask others of you to help me with the analysis and
strategizing.

CMN WEB SITE/ONLINE SERVICES REPORT JUNE 2008
Submitted by Barb Tilsen

L Statistics for CMN website, June 1, 2008 from Carl Foote

After dropping to 70 visitors per day during the December 2007 holiday
season, traffic to the CMN website peaked at 110 visitors per day at the end
of January, and has slowly fallen to about 95 per day in May. This is
consistent with the pattern of use in previous years.

Visitors (per week) Dec 1, 2007 - May 31, 2008

(Dee 4,2007 Dee 30, 2007 Feb 3, 2008 ar 8, 2308 ‘Apr 13,2008

SS Se eae =

The percentage of visitors who are new to the site remains in the 80% - 90%
range. Those who visited the site repeatedly tended to do so quite often
(every day or two) or relatively infrequently (one to three months).

Visitors continue to come to the CMN website from:
google.com: 23%
falcon.jmu.edu/~ramseyil/songs.htm: 18%

directly: 18%

childrensmusic.org: 15%

yahoo.com: 3%

(and others)

This is the same pattern as before. Referrals from childrensmusic.org and
falcon.jmu.edu were overwhelmingly new visitors, who likely investigated
those resource pages before linking to the CMN website. For those visiting
via direct search, most of the search terms contained some combination of
the words "children", "music", "song", and "network". Visitors also
searched for specific people (i.e. Jan Nigro), songs (I’ve Got Peace in my
Fingers), or topics (“songs kids should know”, “how to play a comb”).

Likewise, the most visited public pages in the first part of 2008 follow the
same pattern as before:

Home Page: 32%
Peace Resources: 28%
Music Mania: 7%
Pass It On: 5%

Magic Penny: 4%

II. WEB SITE MANAGER POSITION

Laura has decided that she can no longer do the CMN web site manager
job. Her time commitments have changed since she first took this on and
she doesn’t feel she can put the time or energy into this position. The two
of us have worked out that I will resume being CMN web site manager
while we search for someone else to fill this position. Laura will stay
involved working with me on web site tasks as she has time for. I will
continue doing web site managing plus online services coordination only
through the end of my Board term this fall, so we will have to find someone
by then at the latest, though hopefully much sooner than that.

I have given a lot of thought to how to make the web site manager position
workable as a volunteer job. We have had so many great ideas about where
to go with the web site with some real important projects in the works. But
I think we have to be really careful to keep the work required from a web
site manager consistent with what we can sustain on a volunteer basis
within CMN. I presented an idea to the web team of how to make some
structural changes in the managing of the web site, and I’ve gotten some
feedback supporting this though there hasn’t been time for a full discussion
there. I envision structuring the work so that this is a more manageable
volunteer position with the work spread out more broadly into the standing
committee structures of CMN where possible. I think we could continue to
combine web site manager and online services coordinator if it’s organized
as described below.

Here’s my vision:

The web site manager will not be responsible for creating any of the content
of the pages of the web site, but rather will act only in a coordinating role
receiving content from other individuals/committees in CMN. The web site
manager would be responsible:
1. To organize monthly web site updates to be sent to Carl (content
coming from individuals/committees)
2. To organize online services reports presented to the CMN Board at
Board meetings
3. To produce e-PIO! which involves developing the concept for the
guest editorial, finding a writer for the guest editorial, selecting 4
written pieces from the last two P/O! editions to include online
(working with Caroline and Sue)
4. To coordinate the CMN Email List working with the List Moderator
(Greta P.) and List Technical Support (Caroline)

I propose that we drop any web pages that do not have someone assigned to
create content for them. I think that Kids’ Music Mania, Announcements,
and the general resources Links should be dropped immediately. I think the
exceptions to this are the About CMN Page, CMN Community Page, the
Member Links and CMN Member Radio Links on the Links Page and the
Singer/Songwriter Tool Kits which I think can stay as is without making the
web site feel stagnant or neglected.

I think the following pages should continue with the responsibility for
content as listed:

1. PIO!: All web site items should be organized by the PIO! editor to be
sent to the web site manager; this includes info for cover and table of
contents (both from Jan), MIDI files from the engraver, song list with
themes from the songs editor, PIO! Back Issues list

2. Magic Penny: all info for the new Magic Penny recipient should come

from the Magic Penny Committee (bio article, photo, interview if
available, web site link, getting permission for one song online—audio
file, lyrics, lead sheet if possible—links to any articles by or about
them that have appeared in P/O!)

. Events: from Caroline

. CMN National Conference: pre-conference and post-conference main
page and post-conference reflections, workshop list, conference flyer,
press release, facility web site link from the CMN Conference Chair;
all other registration materials from Caroline

. Member Tool Kits: from Caroline

. Song Resources from the CMN Email List: Dave Orleans

. Music & Literacy Book List: Brigid Finucane

. Other items in the Member Section: no new items, but updates/edits
from Caroline on old

9. CMN Store: person filling orders

10. Peace Resources Pages—I will continue to coordinate this

-®

oOnnu

Of our projects under development, I think the web site redesign should
continue full speed ahead so we can get that new design finished and up on
the web site as soon as possible. I think all other new projects should go on
indefinite hold until such a time as there is an individual or committee who
wants to make it happen (Marketplace, Songs online, Wikis, Member Email
newsletter). It would not be the web site manager’s job to find those
people.

TASKS:

Define the web site manager/online services coordinator position and
responsibilities

Form a search committee to recruit someone for this job

III. CMN EMAIL LIST

Last year we did a survey of CMN members about the CMN Email List. Our
CMN List Moderator, Greta Pedersen, coordinated the survey and has sent
the following report on the responses received. This is for your info at this
point. Greta, Caroline and I will make some policy recommendations and
send that to the BOD list for discussion.

Here are the questions asked in the survey:

1. If you are not a participant in the CMN Mail List, why not?

2. If you are a participant, what do you like best about it?

3. What would you like to change?

4a) Do you think there should be limits placed on what is discussed on the
CMN e-mail list?

4b) If your answer is yes, how should they be enforced?

4c) What do YOU feel are appropriate subjects for the group?

4d) What do YOU feel are subjects best left out of the discussions?

5.. What changes would you like to see in the (digest) format?

6. Would you like to see a message board as a means for CMN member
communication/discussion rather than the e-mail list format?

7. Any other comments

TO: Barb Tilsen
CMN Board
FROM: Greta Pedersen

First of all my sincere apologies for being so late in compiling this. It is
embarrassing, to say the least. I am glad we did it, and several people
mentioned they appreciated being asked for their opinions. This includes
members who are not, for one reason or another, on the mail-list.

Iam attaching a Questionnaire wrap-up (NOTE FROM BARB: I WILL SEND
THIS SEPARATELY). It does not include all the comments. I also have all
the comments for each question, compiled onto 10 separate files, one per
question (or part of a question, i.e. 4a, 4b, etc). I’m happy to send those as
well to anyone who wants to see them.

Below are some quick information and reflections on my part:

Total responses: 37 (not including webmaster)
Those using digest: 9

Those not digest: 18

Don’t know: 1

Not on mail- list: 9

Time:

People are conscious of time spent when using the mail list. 10 out of 37
respondents aren’t on the list, due to time constraints. Those who do
participate site time related issues as major drawbacks. Too many emails,
such as multiple “congratulations” and comments to individuals, unclear
subject headings, and time wasted with digest problems, are the most
mentioned.

Topics appropriate (questions 3, 4c and 4d)

The majority feel there should be restrictions on what is discussed. At first
glance (4a), it looks like a substantial minority would place no or few
restrictions. But..

4c: The vast majority (23 out of 27 responding to this question) mentioned
music and children’s issues as appropriate topics. Only 3 listed “anything”
as appropriate.

Ad: Almost half (12 out of 25) of the complaints were about political posts. I
think this is significant, and one that needs to be recognized by the CMN
community. Of those who didn’t mind, several mentioned it’s no big deal if
there are clear subject titles. Someone else said, “hey it IS a big deal” and,
again, a waste of time. [NOTE: It is much more difficult to avoid unwanted
posts when one is on digest.]

Digest:

We know there are problems with the digest, and this is verified by the
questionnaire. Virtually all of the people on digest (or former mail list
subscribers who had been on digest) had complaints. 1/3 of our responders
who are currently subscribers to the mail-list are using the digest format, so
this is a substantial number of unhappy people. (The nagging reminders
about postings also make non-digest subscribers unhappy.)

One person suggested a group listserve such as yahoogroups. I agree this
would be an excellent alternative.

a. lam currently on three yahoogroups. I can see the messages on the
yahoo server, have emails come to me individually, or as a daily digest.

b. The digests don’t present the same problems that the current CMN mail
list does.

c. In replying, one must choose to either send to the individual or the
group, which would cut down on accidental messages to the entire group.
d. This alternative system would also service those who have currently
dropped from the CMN mail list but were interested in a message board
they could check as they wished.

7. Additional comments:
Nice affirmations of the mail list idea. I did not include positive comments
about CMN in general, but they were there. I can send them if you wish.

Note that someone suggested an announce list. It is another idea to pursue
in addition to the mail list or listserve - a way to keep members informed of
occasional announcements about CMN. There may be some members who
don’t want daily emails but would be interested hearing occasional CMN
announcements. I manage two such announcements for my company,
Accent on Music, LLC. Read the initial comments, and then ask me for more
information if you like.

Final comments:

I think some general results would be interesting to post to all members.
The question is, how extensive. I’m thinking a brief summary of the high
points (is this summary even too much)? Let me know how you, the board,
would like to proceed.

--Greta
IV. CMN MySpace Report - coming separately from Mr. Billy.

Vv. ISP PROVIDER/EMAIL LIST HOST
We need to find a new ISP provider and a new Email List host. Our current
provider, Media3, has not been working out well. Service is poor and they
don’t quite meet our current needs in a satisfactory way. Carl, Caroline and
I will be searching for alternatives and communicate back to the Board
about what we recommend.

Web site/Internet Services Team

Barb Tilsen—Web site Manager, Online Services Coordinator
Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Mr. Billy—CMN MySpace Manager

Laura DeCesare

Monty Harper

Liz Buchanan

CHANGES TO THE ROUND ROBIN PROCEDURES
As proposed by the committee formed at and after 1/08 board meeting: Monty Harper,
Ruth Pelham, Tom Pease, Pam Donkin, Patricia Shih; and amended and approved at the
6/08 board meeting

Dear BOD,

The Round Robin committee has reconsidered our recommendations based on your
comments. And after much further discussion and deep deliberation, we make the
following recommendations for changes and clarifications to the official Round Robin
guidelines:

1. Due to time constraints, any duo or group is entitled to only one performance slot.

2. The conference organizers will provide a message wall to facilitate communication
among Round Robin participants concerning backup musicians. Those interested in
providing backup can post their availability and instruments and those looking for help
can post their needs. The Round Robin organizers will attempt to monitor the board to
make sure that new participants are being invited to participate on stage.

3. "Energizers" will be counted as regular performance slots. A given performer or group
may present a song or an energizer but not both. A "this is an energizer" checkbox will
be included on the Round Robin form in order to assist the MC with sequencing. If the
need arises, the MC may insert his or her own short energizer.

4. In order to encourage adherence to the three minute time limit per song, the Round
Robin organizers will provide a visual means for performers to self-monitor their time
spent on stage. This could be done with time cards, a giant hourglass, or any other
effective tool the organizers deem appropriate. Care will be taken not to embarrass or
intimidate performers.Performers will be given the chance to opt out of using the
timekeeping tool on their signup form. Child performers will not be expected to use it.
Board members will be strongly encouraged to use the timekeeping tool so that we can
evaluate it.This is to be tried in 2008 during the first Round Robin session and evaluated
by available members of the Round Robin committee before the second session, so that
changes can be made if obvious problems arise.It will be evaluated again after the
conference and before becoming a permanent practice.

5. Note that the "no introductions" rule stands. Performers should state the title and
author of the song and no more.

We also recommend the following be done:

6. Round robin rules should be publicly posted and announced more often at meals. It is
important to communicate these rules and the reasons for them as often and clearly as
possible in order to encourage new people to participate, and to help ensure that
everyone will "play fair" during the round robin so that it can end at a reasonable time.
It should be made clear that these rules come from a higher authority (the BOD), and
are not subject to the whims of the MC. This is for the MC's own protection from
attendees who may try to ask for exceptions.

7. The Round Robin should be conducted in three segments whenever possible, or two if
necessary, subject to the needs of the conference organizers.

8. An experienced MC should be placed in charge of the Round Robin. The MC should
enlist one or more helpers for on-the-job mentoring, so that we will always have a pool
of experienced MCs to draw from in the future.

9. The Round Robin committee still needs to review the Round Robin handout to make
sure it reads clearly for all the attendees, new and old, and that it reflects these
changes.

The Children's Music Network

Canada Region

Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 5.00
Other Income 0.00
Total Income 5.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 5.00
SUMMARY
Balance 1/1/08 500.00
Net Income Jan-May 5.00
Total 505.00
Deduct/ adjust to cap 5.00
Balance 5/31/08 500.00


The Children's Music Network
Great Lakes Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 25.00
Other Income 0.00
Total Income 25.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 25.00
SUMMARY
Bal 1/1/08 477.47
Net Income Jan-May 25.00
Total 502.47
Deduct/ adjust to cap 2.47

Balance 5/31/08 500.00

The Children's Music Network
Mid-Atlantic Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 25.00
Other Income 0.00
Total Income 25.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 25.00
SUMMARY
Bal 1/1/08 483.57
Net Income Jan-May 25.00
Total 508.57
Deduct/ adjust to cap 8.57

Balance 5/31/08 500.00

The Children's Music Network

Midwest Region

Financial Report Jan.-May 2008

INCOME
Event Fees
Membership Portion
Other Income
Total Income

EXPENSE
Child Care
Food
Honoraria
Misc. Expense
Online Services
Postage
Printing
Site
Supplies

Total Expense

NET INCOME

SUMMARY

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap

Balance 5/31/08

0.00
95.00
0.00
95.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

95.00

1,000.00
95.00
1,095.00
95.00
1,000.00

The Children's Music Network

New England Region

Financial Report Jan.-May 2008

INCOME
Event Fees
Membership Portion
Other Income
Total Income

EXPENSE
Child Care
Food
Honoraria
Misc. Expense
Online Services
Postage
Printing
Site
Supplies

Total Expense

NET INCOME

SUMMARY

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap

Balance 5/31/08

413.00
160.00

0.00
573.00

120.00
157.99
0.00
0.00
96.00
2.32
0.00
100.00
27.95
504.26

68.74

1,000.00
68.74
1,068.74
68.74
1,000.00

The Children's Music Network

New York Metro Region

Financial Report Jan.-May 2008

INCOME
Event Fees
Membership Portion
Other Income
Total Income

EXPENSE
Child Care
Food
Honoraria
Misc. Expense
Online Services
Postage
Printing
Site
Supplies

Total Expense

NET INCOME

SUMMARY

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap

Balance 5/31/08

0.00
120.00
0.00
120.00

0.00
0.00
0.00
0.00
0.00
40.99
0.00
0.00
0.00
40.99

79.01

1,999.52
79.01
1,920.51
0
1,920.51

THE CHILDREN'S MUSIC NETWORK
Northern California Region
Financial Report Jan.-May 2008

INCOME
Event Fees
Membership Portion
Other Income
Total Income

EXPENSE
Child Care
Food
Honoraria
Misc. Expense
Online Services
Postage
Printing
Site
Supplies

Total Expense

NET INCOME

SUMMARY

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap

Balance 5/31/08

0.00
90.00
0.00
90.00

0.00
0.00
0.00
0.00
0.00
61.50
51.15
0.00
5.77
118.42

-28.42

1,000.00
-28.42
971.58
0

971.58

The Children's Music Network
Pacific Northwest Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 25.00
Other Income 0.00
Total Income 25.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 25.00
SUMMARY
Bal 1/1/08 399.69
Net Income Jan-May 25.00
Total 424.69
Deduct/ adjust to cap 0

Balance 5/31/08 424.69

The Children's Music Network
Southeast Region
Financial Report Jan.-May 2008

INCOME
Event Fees 0.00
Membership Portion 30.00
Other Income 0.00
Total Income 30.00
EXPENSE
Child Care 0.00
Food 0.00
Honoraria 0.00
Misc. Expense 0.00
Online Services 0.00
Postage 0.00
Printing 0.00
Site 0.00
Supplies 0.00
Total Expense 0.00
NET INCOME 30.00
SUMMARY
Bal 1/1/08 500.00
Net Income Jan-May 30.00
Total 530.00
Deduct/ adjust to cap 30.00

Balance 5/31/08 500.00

The Children's Music Network
Southern California Region
Financial Report Jan.-May 2008

INCOME
Event Fees
Membership Portion
Other Income
Total Income

EXPENSE
Child Care
Food
Honoraria
Misc. Expense
Online Services
Postage
Printing
Site
Supplies

Total Expense

NET INCOME

SUMMARY

Bal 1/1/08

Net Income Jan-May
Total

Deduct/ adjust to cap

Balance 5/31/08

0.00
85.00
0.00
85.00

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

85.00

1,000.00
85.00
1,085.00
85.00
1,000.00

CMN BOARD MEETING TO DO LIST JUNE 2008
From BT 6/28—

LIZ:

. check in with Ellen Allard about whether she's willing to continue

to coordinate Action Core

. explore taking on the Board Online Services Coordinator position

with Barb

. write up a letter (for either email and/or snail mail) about hiring

for web site manager position, work on recruiting a new web site manager,

and work with Barb to develop process for hiring and communicate that to BOD

MR BILLY:

. check in with Ellen on Action Core and work with her if she chooses

to stay involved to reorganize it so there is an accessible database of
volunteers who can be contacted by the BOD, Caroline and PIO! to take on
tasks as needed

CAROLE:

. coordinate logistics for airline travel for BOD meeting on Thursday

. communicate with Marie Hopper that the coloring contest for the
program book is approved to be done locally for '09

. ask Marie to give to exec her recommendation for color and b&w ad
fees for '09 ads

FRANK:

. write a thank you to Sue Ribaudo for the thank you's she's written

for Give a Gig contributions on behalf of the BOD and for her service as
co-rep if she has resigned (check with Steven)

. Write a thank you to Candy Heitner for serving as Midwest regional
rep

. Thank yous for '07-08 Give a Gig

. Plan 45 min annual meeting with Pam

. Ask Nancy to organize conference closing with Barb

. Contact Magic Penny committee to see if having 1 hour for MP
ceremony on Sunday will be okay (since Bill is keynote and will have some
info about him already presented on Sat.)

CAROLINE:

. send out the year-round task list that was prepared for exec out to
whole BOD

. continue to work on lapsed member letter with Pam and Monty

. put out on the BOD list asking someone to research how we do
merchandise, whether to do more online or whether to discontinue

. ask Brigid to create and then Caroline send out email reminder to

full membership for silent auction and glad rag contributions

. communicate with exec committee about alternative specs for PIO and
ask Jan to put those together to get new quotes on printing

PAM

. continue to work on lapsed member letter with Monty and Caroline
. Plan 45 min annual meeting with Frank
. Be Board liaison with '08 national conference

BARB:

. Work with Liz helping her write up a letter (for either email and/or

snail mail) about hiring for web site manager position, and work with her to
develop process for hiring and communicate that to BOD

. Work with Nancy if she agrees on closing for national conference

MONTY
. get back to exec about what regions have not had their elections
. continue to work on lapsed member letter with Caroline and Pam

STEVEN
. check in with Sue Ribaudo to see if she is resigning as co-rep
. work with Barbara on CMN investments

MARCI

. Lead Give a Gig presentations at national conference, asking Erin
Lee to do song again with her, coordinate timing with Carole

. Will check on printing costs from the organization she belongs to,
to get info for printing options for PIO

WILEY
. Consider organizing the opening

BARBARA
. Talk to Carrie Higgins about working with Jacki B. and Linda to do
‘10 national conference, ask them for a decision if possible by 8/1/08

from Monty 6/29—

Wiley and Patricia:
Present a written proposal for the formation of a fundraising
development committee and sub-committees

Exec:

Talk with Marie and approve her needs for setting pricing at the
sales table. Don't let her tell you that it doesn't matter.

(Pam: set up the call with Marie)

Dues change implementation - two week time frame

Formulate a proposal for the bod about the mission

Mr. Billy:
Prepare a 30-60 minute presentation for the Fall meeting on
marketing and how to grow membership

Monty and Frank:
Phone call about the mission

Monty and Marie:
Revamp the chapters proposal as "special interest groups"

Not really to-dos, but here are some ideas | wrote down.

Patricia:
Patricia had an idea about putting classified ads in PIO! that got
dropped - should she present that to the editorial committee?

Carole:

Carole had an idea about each region presenting a fundraising
concert between May and June promoting that year's conference. That
should go to the concert committee.

CMN MEETING NOTES
June 2, 1988
Camp Thoreau, Pine Bush, N.Y.
(at PMN, June 3-5)
Annual Meeting

Raised PIO! subscription price to $6/yr.

Planned for first member directory.

Sandy Johnson & Sandy Pliskin to be support team for Sarah Pirtle.

Sarah P. will resign as PIO! editor after #6; call put out for new

editor.

e Planned daylong workshops for Friday before PMN workshop June
1989. Tom Sieling to organize.

e Shared personal thoughts about working with children’s music;

strengthened the connections.

(Per PIO! # 3, pp. 1, 9)

Notes by Caroline Presnell 5/6/02

CMN MEETING NOTES
June 2, 1989
Camp Thoreau, Pine Bush, N.Y.
(day before/at PMN)

Tom Sieling, Meeting Convener
1. This meeting the coalescing one for the network.

From PIO! #5 Sep. ’89, p. 3:
The June [1989] annual meeting was a turning point for our network. A
core of people coalesced to share the work of maintaining the
organization, and the electric enthusiasm indicated that our
networking is worth it.

Thirty people from California to Boston met on behalf of our network.
In fact, Sandy Byer, Sing Out! Kidsbeat columnist, traveled from
Toronto to help link Canadians and the USers.

2. Steering Committee created. Oversight, planning, & seeing that the work
gets done:

Ruth Pelham, Sarah Pirtle, Kate Unger, Pasha Warren

3. Advisory Board created, self-appointed members (PIO! #5 Sep. '89, p. 3).
Will do jobs from list developed by Steering Committee:

Lisa Atkinson Tom Sieling
Sandy Byer Stephen Snyder
Debbi Friedlander Andrea Stone
Colleen Kattau Jeff Vitelli
Joanne Olshansky Ted Warmbrand
Sandy Pliskin Barbara Wright
Bob Reid

(PIO! #5 Sep. '89, p. 3)
(PIO! #3 p. 1; PIO! #4 p. 6)

4. Consensus that CMN based on shared values. Not oriented toward
marketing and promotion. (PIO! #5 p.2)

Notes by Caroline Presnell 5/6/02

CMN MEETING NOTES
June 1, 1990
University Settlement Camp
Beacon, N.Y.
(at/before PMN)

(PIO! # 6 spg 90 p. 10; PIO! #7 win 91 p. 2)

Notes by Caroline Presnell 5/6/02

Dedr Kate, Ruth,Ysandy, Joanne, and Paul,

ou all received the message from me that PMN had
changed the date of the June gathering. Well, now they’ve
changed it back to June 1-3. So we’re back to Plan A: we meet
beforehand at the same site and then PMN procedes with CMN
intertwining and overlap in the same manner as past years.

Pasha is holding off sending the newsletter so that it
can contain a PMN registration form as well as the information
below, but I wanted you to know it in advance.

One thing we need -- a location for the Thursday night
business meeting which may only include about 8-12 people.
Anyone know of a location right in Beacon? If we are unable
to find one, Andrea Stone has offered her house in northern
New Jersey about an hour south of Beacon. Please give Andrea
or I input on this.

ANNOUNCING: U. S. and Canadian CMN One-day Gathering

10 AM - 5 PM at the University Settlement Camp in Beacon, NY
Friday, June 1st

This is the same site as the PMN (People’s Music Network)
Gathering which begins that Friday evening and runs
through Sunday June 3rd. (See enclosed registration if
you would like to attend the PMN gathering).

Note that the location is accessible by train from NYC

This CMN gathering will include song swaps, discussions, and
workshops. The cost is $7. Bring bag lunch.

CALL PASHA IMMEDIATELY (413) 499-7303 IF YOU WANT TO CHANGE ANY

OF WHAT I’VE SUGGESTED HERE
e.g. should we charge more? We don’t have to
pay rent to PMN but some money might be a good gesture.

A WORD ABOUT THE PMN GATHERING: CMN grew out of the PMN weekends

because of the spirit of cooperation and concern for socially
relevant music present in the song swaps and workshops.

You can expect several workshops during the PMN gathering

on issues of Children’s Music. And you can volunteer to offer
one yourself! There traditionally is a Children’s Music

Song Swap during one workshop slot as well as other offerings.

THURSDAY NIGHT BUSINESS MEETING

All steering committee, Advisory Board members and regional

CMN representatives as well as others who have an ongoing

interest in the business of CMN are invited to attend a

business meeting Thurday evening before the day-long gathering.

Please contact Andrea Stone to find out the location:

20 Bayberry Drive Montvale, NJ 07645 (201) 930-9085

If you have a proposal for the group to consider, please
bring or mail xerox copies describing your ideas.

An effort will be made to include people in decisionmaking

who can’t attend this Thursday meeting both during the
FRiday day-time gathering and during the PMN weekend.

Please feel free to supply input if you can’t attend this!

Enclosed also is a registration form. Please xerox and share

with interested friends.

Warm wishes,

Ath

|
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REPORT FROM CAROLINE PRESNELL TO THE CMN BOARD
MEETING 6/8/96

| constantly hear from around the country that people are working to
strengthen CMN. If the national office is an example of that activity, WE ARE
MOVING! | believe that basic operational procedures are now in place, more or
less routine.

e | check the post office box at least twice a week, usually more often. Except
for problem cases, the turnaround time from receipt of membership forms or
inquiries to mailed response is 1-4 days.

e Expiration notices routinely go out 4-6 weeks before the expiration month and
the second one goes out in the first week of the month after the expiration
month.

e Thanks to the work of Bob Blue and his crew and to Jan Graves, the graphics
person, Pass /t On! is now on schedule. Starting with the spring issue, we are
now sending P/O! to current members only, making it clearly a benefit of
membership.

In addition to the basic tasks of record keeping and handling the mail and
telephone, some of the projects completed or undertaken since January 1 are:

1) Produced and sent out at least 18 label/list sets to regions.
2) Two mailings to remind regional reps to turn in financial reports.

3) Three-sheet promotion set

oy Participated in finishing development; printed.

. Distributed a supply to all regional reps and board members, plus
various quantities to at least 14 individuals for their events and
mailings.

4) One-sheet promotion flyer

. Participated in development; printed.
. Sent 450 to Rounder Records as insert for their mailing.
. Distributed samples to all regional reps and board members, plus

various quantities to at least 6 individuals at their request for their
events or to have on hand.

5) Pass It On!
. Did final copy edit, proofreading, and facilitated production of issues
#21, #22, and #23. (Yes, in only 5 months.)
. Mailed out #21, #22, and #23 (two days ahead of schedule).
. In process: A style sheet for writers and editors. This will provide
guidance for standardizing to all involved at every stage so that final
copyediting and proofreading should take less time.

6) National gathering
. Started preparatory set-up and developed registration form in
consultation with committee members.

7)

8)

Had sheets printed.

Labeled, stamped, stuffed, sealed envelopes for registration info
mailing; sent to whole database plus a few additional outreach lists
June 4.

Membersnip directory

Edited/cleaned up/standardized database records.

Added several fields in the database and changed several to enable
desired sorting; adjusted individual records as needed.

Printed out each individual directory entry.

Wrote two cover letters; obtained input from JOH and JT to finalize.
Had letters printed.

Labeled, stamped, stuffed, sealed envelopes: 647 pieces.

Started consultation with graphics person about directory format.
(Comment: It seems worthwhile to have mailed out the printouts. As
of 5/30, about 50 have come back with changes.)

Treasurer

Made calls, etc., as part of search.

MEMBERSHIP

1) As of 5/31/96, we had 376 paid-up memberships.
° New since 1/1/96: 61
. Expired 1/1/96-4/30/96, not renewed: 38

2) Lisa Atkinson sent out a mailing to her personal accumulated list saying she
was henceforth mailing only to paid CMN members. In response we have
received as of 5/27/96 1 timely renewal, 3 renewals after a gap, and 8 new
memberships.

ESTIMATED COST OF SERVICING A MEMBER

(One-time) (Yearly) (Yearly)

New member packet Renewal notices PIO!

PIO! $1.30 Mem form $ .03 Print $1.30

Radio list .25 (est.) Letter .03 Postage 18

Dir. 1.00 (est.) Env. 01 Hours 45

Letter .03 Postage 132 Total $1.93

Env. .07 Hours 2 x3= $5.79

Hours 4.00* Total $1.11 + design cost
Total $8.65 x2 = $2.22

* = 4hr. each. Includes Plus directory

computer update, recording
payment, filing, etc. (Figure
obtained by averaging time
spent per piece of mail, not ju
new.)

st


POSSIBLE AGENDA ITEMS

1)

2)

3)

4)

Develop a prefab ad for members to put in newsletters, etc. (Suggested by
Kristin Lems and someone else.)

. Who might do copy?

. Jan Graves design?

Pete Seeger paid $60 for a membership 3/16 (should have paid $35). We
extended his membership 2 yrs. This was appropriately acknowledged.
Then he sent another form 4/9 with $100. (He was thanked for a gift with no
amount specified.) How to treat the second payment?

. JOH has ideas.

At what donation level should we give a free membership? No clear policy
in place.
. Barbara Wright has other factors & suggestions to raise in this area.

What about the Q’antu group (Alisa Peres). New P/O! says they're
members, but they’re not. Comp membership? How long, starting when?

PROPOSED CHANGES FOR REGIONAL GUIDELINES HANDBOOK
From Caroline Presnell. Sent to Barbara Wright & Lisa Garrison for preassessment

P.3, 14 Change “Ted Eselgroth” to “Bob Blue”

P.5 Corrections: Kristin Lems
847/864-0737

Add under New England: Nina Fischer
35 Gardner St.
Arlington, MA 02174
617/648-8532

P.12,#9 Replace 2nd sentence (If you have...) with:

You should get labels from the national office each time you do a mailing in order
not to miss new members. Copying the labels for future use or using only your
own member database can cause members who don’t learn about CMN activities
to lose interest and drop out.

P.14,#3 Do dates need to be changed? BW will bring to the board
meeting?

SATTER GRANT

Here’s what | have on the Satter payout for the P/O! promo sheet:

9/95 C.P hours on development (.8 @$10/3 sheets) $
2.67
11/95 Satter committee conference call
282.10
12/95 C.P. hours (1.4 @$10/3)
4.67
12/95 J.T. hours (1.7 @$12) 20.40
1/96 C.P. hours (5.8/3) 19.33
1/96 In Print JG): Graphic development of sheet
40.00
1/4/96 Telephone calls on natl. ofc. bill
6.71
1/19/96 Copying (inc. Susan Hopkins 200)
19.25
1/24/96 Copying (for PMN gathering) 7.67
1/96 Copying (100 for Rebecca Krohn)
7.00
1/96 100 copies #21 P/O! to Rebecca Krohn (@$130 ea)
130.00
1/96 25 copies #21 P/O! to Phil Hoose _
32.50
$572.30
Is the 1-sheet promo to be included? If so, add:
3/96 C.P. hours (.2) $ 2.00
4/96 C.P. hours on 1-sheet promo (5.9) 59.00
4/96 In Print iG): Graphic development of 1-sheet 102.00
4/96 Print 1-piece (inc. Rounder 450) _
85.00
$248.00

Total $819.30

Also: Should the Northern California outreach mailing (Lisa Atkinson)
be charged to Satter?

$67.00 (expenses charged to national office)

FYI

e Ted Eselgroth sent back his directory printout with note saying to
remove him from the roster. (Membership expired 5/8/96)

¢ Reid Miller has never renewed. (Expired 10/16/94)

e Re marketing consultant:

* lam contacting one professional through a friend. Should
have word in June.

* A book that gives marketing principles & worksheets (not
specifically targeted to nonprofits): Strategic Market Planning,
Robert J. Hamper & L. Sue Baugh; NTC Business Books; c.$28.

* | have other personal contacts to check out, including some
executives in nonprofits.

© Bills outstanding (estimates): 3-sheet promo printing $140

Letterhead printing $ 45
1-pc. promo printing $ 85
#23 PIO! graphics ??

#23 PIO! printing $575
Directory letters print $ 75
Gathering letter/flyer $ 60

TIME / TASK ANALYSIS SUMMARY 1/1/96-
5/30/96
Caroline Presnell, CMN Office Manager

TASK CATEGORY HRS.
SPENT
Membership maintenance & inquiries (Includes 186.1
processing membership applications, data entry, preparing (41%)
membership packets & requested materials, response
letters, filing, expiration notices, processing national
gathering applications, mailing P|O!)
Studying & learning (CMN materials & computer 2.9
software) (-1%)
Administration (Writing up policies & procedures; record- | 196.0
keeping; preparing reports; setting up procedures & (43%)
computer files; donor letters & records; telephoning;
production of Pass It On!, national gathering preparation, &
other special projects such as the directory)
Office maintenance (Organizing files; buying, ordering, 31.3
receiving supplies; delivering mail to P.O. & checking box; (8%)
copying)
Servicing regions (Communication with regional reps.; | 33.2
preparing mailing labels & other requested materials. Not (7%)
included in categories above.)
Total 455.5
21.5 weeks) Av. p. 21.2

wk.

Hours spent on special projects:

PIO! production & mailing 75.3

3-sheet promo 13.5
1-pc. promo 5.9
Directory 71.8
Gathering 20.4
Other 11.8

Total 198.7

(44%)


POSSIBLE ITEMS FOR 6/97 AGENDA

1)

2)

3)

4)

5)

6)

Grantors: How to thank & keep in touch?

Member mailing labels to members for a fee? If yes:

a What fee?

a Must impress on members that they are for their own use.

Need written policy for workshops at gatherings?

a Spell out criteria for workshop content & style?

a Spell out criteria for facilitators; e.g., if not members,
“encourage” them to join?

a Guidelines re giving members preference (within efforts to
balance program, leadership diversity, & to bring in new
energy)?

National gathering #1: Bob Blue would like to have scholarships
for children.

National gathering #2: Katherine Dines wants to discuss CEA’s
part in gathering.

Membership: Revisit new categories voted in at Jan. board
meeting.

Was this a wise decision?

Not clear what one gets for more money.

Category titles questionable.

Further complicates an already-busy membership form.

ooowo

EMPLOYEE OR CONTRACTOR/CONSULTANT? C.P. assessment

Assessed per degree of control v. independence.

1. Behavioral control
a. Emp: Told when, where, how to work

Cons: Not [Not]

b. Emp: Trained to perform in particular manner

up

Cons: Use own methods /Own; in fact, took initiative to set
procedures, etc., where none existed]

2. Financial control

Extent of unreimbursed business expenses &/or ongoing costs

[Some: car; parking; home office exp; garage storage;

depreciation on equipment]
Extent of worker’s investment, e.g., in facilities (not required)

[Has own computer, office furniture, desk organizers, answering

machines, etc., which are sometimes used for other business.
Personal second tel. line used to take CMN calls; listed in my
name, not CMN’s--tho CMN paid for inst. & pays charges]
Worker's services available to relevant market? [No time]
Pay: Emp. usually by period; Cons. usually by project (but
not always) [Nature of work & dynamic org preclude project
basis; some tasks not discrete, others ongoing w/ seasonal
fluctuations]

Extent of risk: Cons. can make a profit or loss [Unlikely to
have a loss, but profit variable, unpredictable]

3. Type of relationship

Written contract re type of relationship /Not yet]

Benefits [None]

Permanency [Should put in minutes my re-engagement]

Are services a key aspect of the org.’s business? (If yes, org.
more likely to have right to direct/control activities.) [Yes, but
control limited; | can refuse specific projects; do much on
own initiative, e.g., set-up for next directory, revision of
memb. forms to suit my methods. Also, see task/time
breakdown.]

Note #1: They started out contracting for membership processing
only. It became obvious that | could provide services they weren’t
always aware they needed until | suggested them or just did them. |
interpreted/discovered their needs and devised ways to meet them. |
told them what they needed as often as they told me. That is, |
functioned as an organization consultant. (Previous experience at
university & management info from NRA-EF.)

Note #2:
Serve as public contact for the organization
Collect and process mail from P.O. box.
Take telephone inquiries and communications from members
and public.
Membership
Maintain paper and computer membership files.
Process membership paperwork; send acknowledgements.
Send out renewal notices.
Track membership figures.
Keep record of fee payments and forward monies to the
bookkeeper.
Board meetings
Assist in agenda preparation and followup.
Prepare reports as requested.
Serve as resource at meetings.
Pass It On! magazine
Act as production editor.
Distribute by mail.
Provide/maintain repository of publications: distributable stock
and archival copies.
Produce membership directory
Prepare manuscript.
Work with graphics designer and printer.
Distribute by mail.
Regional support
Serve as conduit for information flow between regions and
officers
Provide mailing labels, membership materials, internal forms,
and other materials as requested by regions.
Handle final stages of regions’ bulk mailings.
Donors and grants
Keep records of grant expenditures.
Keep records of donations.
Prepare thank you letters.
National gathering
Assist committees in various aspects of preparation.
Prepare pre-registration mailing.
Act as advance and on-site registrar.
Outreach
Prepare and mail outreach packets and flyers to members.
Keep records of outreach activity.
Other projects as needed, to be mutually agreed upon.

EMPLOYEE OR CONTRACTOR/CONSULTANT?
(Summary of IRS material)

Assessed per degree of control v. independence.

1. Behavioral control
a. Emp: Told when, where, how to work

Cons: Not

b. Emp: Trained to perform in particular manner

Cons: Use own methods

2. Financial control

Extent of unreimbursed business expenses &/or ongoing costs
Extent of worker’s investment, e.g., in facilities

Worker's services available to relevant market?

Pay: Emp. usually by period; Cons. usually by project (but
not always)

Extent of risk: Cons. can make a profit or loss

3. Type of relationship

Written contract re type of relationship

Benefits

Permanency

Are services a key aspect of the org.’s business? (If yes, org.
more likely to have right to direct/control activities.)

FOR CMN BOARD 1/97

MEMBERSHIP

1/95 373

6/95 356

1/96 353 5/1/97 457 (Exp.>4/30/97)

5/1/96 385

8/1/96 415

1/1/97 448

Type 1/97 5/1/97

Library/School 17 CAN 11 = 12

Family/Ind. 389 ML 16 15

Business 45 NC 129 130

Corporate 6 sc 65 71
SE 23 22
MW 44 49
NE 102 102
NYM 58 56

OUTREACH

Hand to Hand Packets distributed 104

Flyers distributed per H2H 1150

TIME / TASK ANALYSIS

Caroline Presnell, CMN Office Management Consultant

Billing Period 1/1/97-4/30/97

OFFICE MANAGEMENT & ADMINISTRATIVE WORK

TASK CATEGORY HRS.
SPENT
Membership maintenance & inquiries (Includes 90.9
processing membership applications, data entry, preparing | (26%)
membership packets & requested materials, response
letters, expiration notices.)
Administration (Writing up policies & procedures; record- | 16.9
keeping; preparing reports; setting up procedures & (5%)
computer files; donor letters & records; telephoning.)
Office maintenance (Organizing files; filing; buying, 32.8
ordering, receiving supplies; delivering mail to P.O. & (9%)
checking box; copying)
Servicing regions (Communication with regional reps.; | 20.1
preparing mailing labels & other requested materials. Not (6%)
included in categories above.)
Total Ofc. Mgt. & Admin. Work 160.7
OTHER PROJECTS
PROJECT HRS.
SPENT
National Gathering 10.1
(3%)
Pass It On! Editorial/Proofing: 17.5 28.8
Production (Printing arrangements, (8%)
acquiring & returning photos, etc.): 4.9
Mailing: 6.4
Board Matters /nc/udes meeting prep.; attending 36.2
meeting; followup, task/project (10%)
coordination
Outreach Includes 7.9 for Hand to Hand Project 21.6
(6%)
Directory Production: 14.9 21.9
Mailing: 7.0 (6%)
New Bulk Mail System 9.9
(3%)
Others Revise membership forms; revise regional | 65.5
guidelines book; fundraising letter (18%)
followup
Total Special Projects | 194.0
Total Hours Jan.-Apr. : 354.7 |



May 97 Board Meeting Followup Tasks

Caroline Go ahead w/dir. supp per proposed schedule

Mail fundraising letter Sept (bef. gath) (RP, SR, SP)

(w/JT) Get more IRS info re independent status

(w/JT) E-mail all re help w/web site design

Ask Bob B to outline his process, duties, job description

Send Bob B. copy of CP emergency plan & ask him to
do one for P/O!

Take care of membership for Ramona Reyes

Send JOH gath price schedule to check

Continue working w/JT toward consolidation of
positions. Communicate w/exec comm before Oct
board meeting.

Send big-donor & grantor list to Phil & Lisa G.

Talk with Barbara about emerging subregions

Work on regional guidelines; Barbara & Lisa A. to
approve; try to have done by Oct.

Tell KD about revisions in gath info letter

Joanne T (w/CP) Get more IRS info re independent status

Check re insurance:( a) legal location, (b) enough
coverage? (c) need extra coverage for child care at
gatherings?

Get info re web legalities, e.g., author reprints

Oversee gathering prep during June.

Call Daphne to see if she wants someone else to work
with KD on gath. (or Ruth call?)

Call Sue R. to see if she will do.

Continue working w/CP toward consolidation of
positions. Communicate w/exec comm before Oct
board meeting.

(w/CP) E-mail all re help w/web site design

Sally Web: (1) Develop repeating box for next P/O! (get to
CP by 8/1) offering to link member sites to CMN; (2)
Identify CMN ppl. (from P/O! box responses?) who know
net stuff to help design site w/ some permanent parts
& some changeable. Then see if Monty will finish up
w/o cost.

Discuss with ?? what should be put on web

Plan fund-raising quilt & process

Produce info (with Ruth, Sarah) for pre-gath letter (out
early Sept) re quilt & challenge grants

(w/Barbara & David & Jenny) (a) Develop long-term
policy/procedure for child care at gatherings. (b) Make


proposal for Jan board mtg, but have something for 97
Oct gath if possible. (c) Ask Katherine to investigate
local college music students as child care workers for
97 gath as work scholarships.

Joanne H (Or who?) Investigate possible future P/O! exec editor
from list named at board meeting
(w/Susan Hopkins) Draft non-promotion policy
w/examples by Oct.

Barbara (w/Lisa G.,Nancy H., R.Reyes) Act as site commitee for
98 gathering; have in place by 10/1/97. Have backup
place.

Work w/Caroline & Lisa A on regional guidelines.
Tell NE regional reps about natl. gath scholarships.

Lisa G. Call Sue Ribaudo, Tom Pease, & Nancy Silber to be 98
Gath committee. (LG chair? Sue R. co-chair?)

(w/Phil) Decide who & how to thank, big CMN donors &
outside grantors. Do it or enlist others.

(w/Phil) Look at/approve Sept fundraising letter
(drafted by Sarah & West Coast board ppl.)

Susan H. (w/JOH) Draft non-promotion policy w/examples by Oct.

Ruth Call Daphne to check out her situation, esp re working
with gathering.

Work w/Katherine on gath keynoters.

Phil (w/Lisa G) Decide who & how to thank, big CMN donors
& outside grantors. Do it or enlist others.

(w/Lisa G) Look at/approve Sept fundraising letter
(drafted by Sarah & West Coast board ppl.)

Sarah Draft fundraising letter for Sept mailing; ask West
Coast board ppl. to finalize; pass by Phil & Lisa G; get
to Caroline.

Lisa A. Work w/Barbara & Caroline on regional guidelines

(Which?) Participate w/Sarah in writing fundraising letter for

West Coast Sept mailing.

board

members

Who? Tell KD about decisions & questions

Who? Call Kristin Lems about New Hope performance (Don’t

bill as CMN event)


June 1998 Membership Report

Membership Current as of
4/1/98

Region Current New ’98
CAN 17 3
ML 19 1
MW 70 3
NE 116 9
NYM 62 5
NC 102 5
SC 70 5
SE 40 3
Unassigned 1 0
Totals
497* 34

*Same as last report

REPORT FOR CMN BOARD MEETING JUNE 1998
Caroline Presnell, Office Management Consultant

CENTRAL OFFICE

¢ The new electronic equipment has improved efficiency. It’s too soon to say what
effect it will have on costs.

¢ CMN e-mail [cmn.cp@worldnet.att.net] is finally functioning and is being used for a
goodly amount of internal communication, but | haven’t had time yet to do the e-mail
announcement to members. Probably in June.

¢ The Regional Guidelines Handbook revision is nearly complete.

e Anew version of the Radio List is in progress. Target distribution in the fall issue of
Pass It On! Estimated total cost $250 including a supply for future distribution to new
members.

¢ The new system Susan Keniston has worked out with Bob for putting Pass /t On!
together has lessened the amount of work | need to do on it.

OPERATIONS

lam concerned about the slow progress on obtaining an executive director. So far, the
organization is maintaining itself and the routine tasks are getting done. However, this is
the slowest period of the year, and we have had no crises. From where | sit, it feels like
we are coasting, operating on the strength of the hard work we've done in the last few
years to build up and stabilize the organization.

Susan Hopkins has taken on some administrative oversight, which has helped, but will
whoever takes the next turn as coordinator? Board members, of course, continually hold
CMN in their thoughts, but there is no one focal person consistently taking the all-
encompassing, long-term view and pushing things along, as Joanne used to do.

We've now been operating in this mode for six months. It looks like we won't have an
E.D. before fall, and because the person will be doing fund raising for the first six
months, that means we will be/will have been without a fully functioning executive for at
least a year and a half, plus an additional period for the new person to familiarize with
operations and get up to speed.

| know that the circumstances that provoked the structural change are still in place, but I
hope some energy can be found to move things along. I’m not suggesting it’s time to
panic, but | don’t want to lose the stability and impetus we’ve achieved, and | don’t want
to get into the position of having to take on tasks that belong to a job | declined.

TIME / TASK ANALYSIS _ 1/1/98-4/30/98
Caroline Presnell, CMN Office Management Consultant

OFFICE MANAGEMENT & ADMINISTRATIVE WORK

TASK CATEGORY % = % of total hrs. HRS.
SPENT
Membership maintenance & inquiries (Includes processing | 81.5
membership applications, data entry, preparing membership (22.9%)
packets & requested materials, response letters, expiration
notices.)
Administration (Writing up policies & procedures; record- 97.6
keeping; preparing reports; setting up procedures & computer (27%)
files; donor letters & records; telephoning.)
Office maintenance (Organizing files; filing; buying, 25.7
ordering, receiving supplies; delivering mail to P.O. & checking (7%)
box; copying)
Servicing regions (Communication with regional reps.; 37.4
preparing mailing labels & other requested materials. Not (11%)
included in categories above.)
Total Ofc. Mgt. & Admin. Work 242.2
(68%)
OTHER PROJECTS
PROJECT % = % of total hrs. HRS.
SPENT
National Gathering Administrative/Setup 2.0
(.6%)
Pass It On! Editorial/Proofing: 15.0 34.7
Production (Printing arrangements, acquiring (9.7%)
& returning photos, resourcing
editors, etc.): 2.7
Mailing: 15.0
General: 2.0
Board Matters = /ncludes meeting prep. & followup; 38.6
task/project coordination; meeting time (10.8%)
Outreach (4.2 = Hand To Hand) 13.9
(3.9%)
Regi 1 Guideli Handbool 10.6
(5.5%)
Grants 3.5
(.9%)
Radio List 1.9
(.5%)
Total Special Projects 114.2
(32%)
Total Hours Jan.-Apr. : 356.4
(Av.

21/week)


THE CHILDREN’S MUSIC NETWORK
BOARD MEETING MINUTES - June 12 & 13, 1999

BOSTON, MASS

Board Members Present: Bonnie Lockhart, Joanne Hammil, and Ruth Pelham.

Others Present: Caroline Presnell, Cyndi Pock, and Joanne Tuller.

NOTE: A copy of the agenda is attached for reference. However, once the meeting began
some items were rearranged and may not appear in the minutes as outlined in the agenda.

OPENING

The Meeting began with personal check-in’s and our goals for the meeting. As part of this
process, Bonnie expressed concern over the lack of communication from the Executive
Director during the few 3 months and a feeling that things are not moving forward as
hoped. Bonnie, Cyndi and Caroline have since developed vastly improved communications
and a system is now in place to keep the board and executive committee better informed
about what is happening.

Bonnie: Goals were to figure out how more people in this room can help out the
needs of this agenda. Feels a burden to figure out ways to use the energy. Goals for
the meeting would be to Solidify the Committee Structure and develop a stated
strategy for the Network.

Joanne H.: Goals are to define clear responsibility level articulated; expanded Board
& Committee structure; How to get from here to the next step; Get new Board
Members this weekend and set up for October; Come to some completion of
responsibility.

Ruth: Goal is to expand relationships of regional to national.

Caroline:

Cyndi: Agree to move forward on what’s now in motion; call people and get others
committed to tasks.

SECTION ONE

1-0 MEMBERSHIP REPORT - presented by Caroline
Current membership level is holding steady at about 500.
New members join whenever a region hosts a Gathering.

Caroline noted that we have about 25% attrition each year which is about average for other
organizations (which typically may see attrition of 30%).

We lost Raffi as a member. There are now only three corporate members: Interlocken,
Arcoiris, and Rounder.

There are people who are firm members: Dedicated to values of CMN, networking, and
record together. Once the web is up, and there’s more access, we’ll get more members.
Caroline felt the web will be a very good tool to bring us together. She feels we’ll be able
to post regional Gatherings more often.

SECTION TWO
2-0 PROFESSIONAL SERVICES

2-1 National Coordinator - Caroline: Caroline got all new software including a new
database (Filemaker). It’s been difficult getting a new system established and
adjusted to a new program. Part of the new upgrades include a flatbed scanner and
she loves it. Fax problem has been fixed and is working now. Directory tasks, with
new equipment, took three hours rather than 3 days, so this is great and makes the
frustrations and efforts to upgrade worthwhile.

Caroline’s Hours: (See Caroline’s Time Sheet) Hours breakdown remains
consistent with other years. Ingrid is on the ball and sends written materials in an
organized form, which reduces the hours Caroline spends on the Gathering. The
extra hours for learning new software were done on Caroline’s time. The first
directory took a great deal of time but with the new directory, it took 1/3 of the time.
Jo and Caroline’s goal has been made and it’s wonderful seeing the difference.
Caroline has found a 15 year old assistant. He’s wonderful, takes everything
seriously. She pays him $7 an hour and he works fast.

There has been improved communication between Caroline and Cyndi, who are
working more as a team now. They’ve developed timelines, budgets, reviewed
statistics that will be very useful for planning future Gatherings.

2-2 Executive Director - Cyndi: She expressed that this has been a much slower
process than she is used to. There is a great deal of information to process. Lots of
work was generated at the last Board meeting and she felt the learning curve took
longer than anticipated which is why she found herself not communicating as often
as planned. As part of the learning process, she’s developed a means for getting
information from the Regional Reps which will make communications easier. Bonnie
& Cyndi have decided to send questionnaires on a regular basis to regional reps.
Not having access to files was difficult - they are all in Caroline’s office. Learning to
work this long-distance relationship has been quite an adjustment, but things are
coming together better.

She will send us time analysis sheets in the future, with the following categories:
Board Issues

Regional Development

Fundraising

Budget

Web

Planning National Gathering

Bonnie’s Comments regarding Cyndi: Bonnie is of two minds: Really enjoyed working with
Cyndi and feels she personally let the ball drop as the board representative. Bonnie, too,
had a slow start as President and realized that all the decisions we came up with at the
January Meeting fell into Cyndi’s lap. Bonnie ignored CMN in February & March.
However, she also felt Cyndi should have taken more of a leadership role in establishing
communication..

Bonnie and Cyndi have since set up weekly reviews and timelines. During April and May
much mending has happened. The budget analysis and report and increased
communication with Caroline has created a sense of things moving in a more positive
direction.

Cyndi and Bonnie will continue the weekly phone schedule. However, these are time
consuming. Bonnie feels she can continue them through August, then after that there
needs to be a change. Either replace weekly with monthly or turn the weekly calls over to
another board member.

Comments from Others present:
Jo: Been feeling very uneasy through the winter. Communication is essential. Sarah’s

absence was felt too. Starting to feel better with things being laid out on the table. Also
feels the responsibility is not Bonnie’s. Jo wants Cyndi to alleviate Bonnie’s burden. It’s

most helpful if Cyndi can oversee the big picture as we often get mired in the thick of the
trees.

Ruth: Appreciates the increasing communication between Cyndi and Bonnie and
impressed with the professionalism of Cyndi’s handouts. She expressed also having
concerns from not hearing bi-weekly reports then realizing Sarah hadn’t been in contact,
she wondered what role is the board playing in giving Cyndi support? Communication is
crucial and there has been less than there ever has been with the Executive Committee.
Ruth wants to see changes in the board and committee structures and development of a
leadership network. Ruth acknowledged the difficulty of Cyndi’s situation but would like to
hear more about the cause of communication breakdown.

Cyndi: Was embarrassed by the long learning curve which was much larger than she was
used to. She realizes she should have been more up front about being overwhelmed. The
virtual office situation adds a layer of complexity not experienced with other clients (lack of
direct access to files and ability to quickly and easily locate reports and other items needed
to assess where CMN was at. Long distance means every request for information needs to
be weighed against Caroline’s schedule and work burden).

In addition, there were two major unexpected disruptions: A move with her office to a
central downtown location (this was suppose to happen in October but got delayed until
nearly March coupled with an unplanned move to cheaper housing in May).

Cyndi has restructured her office hours to provide CMN with specific days/times devoted
exclusively to CMN issues: These are: Monday - Wednesday 9:00 am - 1:00 pm; Thursday
9:00 - 5:00 pm through September. Some changes will occur in October as she prepares
for the Gathering and the annual fall theatre conference.

Cyndi also encourages people to freely call or email her with future concerns. She
appreciates the candor of the group about their concerns and expectations.

SECTION THREE
3-0 NATIONAL GATHERING Presented by Cyndi and Caroline

3-1 Overview: Becoming involved in the planning process for the Gathering has been a
difficult process for Ingrid, who has put a great deal of energy and time into it.
Cyndi respects Ingrid’s position and wants to honor as much of her work as
possible. However, it is also Cyndi’s objective to get a better handle on the
organization and structure of the Gathering as much of our fundraising efforts are
resting on the success of this year’s event.

3-2 Future Planning: Cyndi and Caroline are working on ways to improve the
gathering book so that in the future, those planning the Gathering will have a
clearer idea of goals and reporting procedures. Among the changes proposed
include developing specific dates & tasks for planning (using a checklist approach);
job descriptions for the Coordinator and volunteers needed; Remove the myth of
‘break-even’ so that the new Coordinator is clear about how the event must make a
profit to fund future CMN programs and services; create a budget that can be
reviewed each year; begin fundraising much earlier in the process.

3-3. Marketing: Cyndi and Adam Miller are putting together an aggressive marketing
campaign. Adam will be concentrating within 100 miles of Walker Creek. Cyndi will
work with Regional Reps to draw National support and help with marketing the
event in the greater Seattle area. Each Regional Rep will receive a packet of flyers

and list of suggestions for distributing them. Online marketing is already
established with the new CMN website which includes information about the
October Gathering . She will also construct a registration page so people can print
it and mail it in. Caroline has created a new registration form and is working to get
the full registration packet in the mail prior to her vacation.

3-4 Committees: Caroline has also talked with Ingrid about forming committees so
that some of the work can be delegated even further.

Lisa Atkinson is in charge of programs. Next job is getting description of workshops
pulled together. The current mailer is missing subtext for all the workshops.

The board agreed that reaching out and recruiting among teachers & early childhood
programs as well as recreation and after-school groups was important. There were some
concerns voiced over the wording of the flier. Ruth and Joanne H. agreed to take time
during the Board meeting to review the flier and make recommendations for changes.

3-5 Scholarship Committee: Caroline reminded the board that they need to namea
scholarship committee. Those to be asked are: Ingrid Noyes (gathering chair),
Susan Hopkins, Lisa Atkinson, and Tim Cain.

3-6 Kids: Ingrid wants to know what is the goal of the Gathering concerning kids: She
wants to make it as kid friendly as possible. Do we want tons of kids there? This
links to how much focus on kids in general, at CMN events. The board agreed that
making it kid-friendly was important but it shouldn’t be the focus. The Gathering is
structured to provide tools and resources for adults who work with children either
as artists, teachers, youth advocates, or parents. It is important for people to know
that this is not a music summer camp for kids but simply kid-friendly. Caroline
shared with the board that Ingrid wanted to create lay stations, etc, so that those
who do come will enjoy the experience. She is fine with it not being our primary
purpose, but just needed to know. (Note: some of these comments came later in the
meeting, but for organizational purposes are reflected here).

3-7 National Gathering Part II (discussion took place on Sunday): Developing
Policies, Promoting Values. Sarah and Bonnie will brainstorm about how to
integrate the embodiment of our values into the Gathering for future planning
purposes.

3-8 Gathering 2000: After some discussion it was agreed to approach the following for
Coordinating Gathering 2000 and 2001.

Gathering 2000: Baltimore-Washington first choice with Mid-west as 2" Choice.
Gathering 2001: Seattle as first choice with Southern Cal as 2™! choice.

Cyndi to follow up and get confirmation.

3-9 Additional Marketing Discussed: Contact Adam Miller to help with coordination.
Perhaps send a letter to all CMN members in California to do outreach for the
Gathering. Also suggested to do a mailing to all 148 CA members including cover
letter and 3 flyers to give to good candidates that might come to Petaluma or join
CMN.

SECTION FOUR

4-0 FINANCE REPORT - Presented by Cyndi and Joanne Tuller

4-3

Summary: Cyndi pointed out that the CMN budget is unusual in that there are a
lot of restricted funds. This was the toughest issue to unravel and understand in
terms of seeing the full financial picture.

There is a lot of work ahead with the National Gathering, Memberships, and
donated income. Cyndi urged to continue watching the nickels and dimes which
quickly turn into dollars. We need to look at the $10,000 that has accumulated from
the regional activities and membership portions and look into ways of moving some
of that for general operating use.

Vote: The Hand to Hand project has been discontinued by the decision of the
Executive Committee because it was insufficiently effective. The existing H2H
budget item will be renamed “ ’97 Outreach grants” and will be available for
general outreach.

Other Items: Dodge Foundation: Contact Lisa Garrison regarding her ideas of

how it is spent.

Regional Income: What to do with regional money that has accumulated. It was
agreed to look at the possiblity of using regional money to develop materials for use
by regions that will help them market their programs, increase memberships, and
promote CMN nationally. Cyndi will map out suggestions for how regions might use
the accumulated money. She will develop a proposed schedule for periodically
reabsorbing part of regions’ membership portion funds and making them available
for the general national budget. It was noted that it was important that Regions
retain an incentive for raising money from events, so that any reassignment plan
should still allow Regions to increase their funding sources.

Caroline suggested that maybe Regions don’t use the $5 for regional development
because they don’t perceive themselves s having a part in the leadership.

SECTION FIVE
5-0 FUNDRAISING
5-1 Summary: Fund raising should take a three-pronged approach.

5-2

1) Finding sponsors for the Gathering

2) Create a boilerplate grant to ask for funding for specific projects (SEE
STRATEGIC PLAN SECTION)

3) Individual direct mail campaign (SEE STRATEGIC PLAN)

Sponsorship Update: Eleven packets went out. Cyndi has talked with several and
has not received any positive feedback to date. The Nature Company suggested a
packet be sent directly to the founders as they may develop a personal interest in
the program. The companies turning Cyndi down are telling her that it’s a
marketing issue. They don’t see the value in supporting something that will only
reach 500 or so people.

Suggestions: The board decided to brainstorm to create a list of benefits that will
be useful to prospective sponsors. This list was then filtered down to those items
that seemed most logical to do with our resources. The highest priority ideas were:
Insert in registration packet

Token promotional item distributed to all attendees

Announcement in PIO! thanking sponsors

Banner at Gathering

Website presence (up to one year for higher-level contributors)
Distribute plastic bags with their logo

Provide verbal thank you at group events during the Gathering
Free PIO! ad

Other ideas included:

Logo on T-shirts

Booth or tables

Name on all promotional materials
News release announcing their gift
Stuff their materials ina CMN mailing

Ideas rejected included:

Run a workshop

Provide a presentation to the whole gathering
Sharing the CMN mailing list

It was further agreed to use Outreach money for creating more flyers to distribute.

SECTION SIX

6-0

RECAP AND GOALS

Bonnie began this session by eloquently summarizing her vision of who we are as
CMN. She illustrated this by saying we all sit at the crossroads where children,
social justice issues, and music come together. These three things are our common
bond.

We want to pull people into this crossroad as CMN embraces all of those things and
we pull membership in from each road leading into the intersection where CMN
sits.

Growing the membership is a must. Distributing PIO! To only 500 people not only
holds us back from gaining viable sponsors, but also limits how we accomplish our
mission to distribute music to children, families, and youth advocates. There is no
reason why we can’t double our membership in a year. That is Bonnie’s goal for the
future of CMN.

Cyndi’s Comments: To double membership, we need to target markets and identify
specific groups. There are few dollars so effort should be invested on developing
partnerships so we can approach people for help. It is important to look at how we
expand membership. Use the events we have that already attract people. It is
important to have the new brochure ready in time for the October Gathering. Cyndi
also suggested that developing membership should be done in two ways: 1) Long
range marketing strategy where CMN gains broader public recognition and the
regions become our marketing partners; 2) Establish specific goals for doubling the
membership. For example, she suggested that Board Members do their part by
identifying two new names for possible corporate membership. This is how the
board can best assist in our efforts. Perhaps further identify volunteers who can
tackle increasing various segments of memberships such as families, teachers,
groups concerned with social issues, etc.

Ruth’s Comments: We should do a large direct-mail outreach for this gathering. It
will be worth the money invested. Ruth felt we should send three mailings in

succession. Use the gathering flyer as a beginning, as a first step to name
recognition. Ruth added that Scott Bierko’s mother wants to help with membership.
Cyndi will contact her. Caroline suggested Chris Lamm as someone who might
work on getting teachers to the gatheirng. Bonnie will approach Chris on this.

SECTION SEVEN
7-0 MARKETING & MEMBERSHIPS

7-1 Membership Brochure: Needs to be a self-mailer, needs to fit into a #10
envelope, and needs to identify specific benefits - who should join and why. Other
elements of the brochure should include:
¢ Who we are and what we do (Mission statement)
¢ Benefits by interest category (teachers, educators & youth advocates; children &

families; artists and music industry professionals)
¢ Membership form that includes categories including the patron membership
¢ Name dropping and quotes from recognizable members
¢ Incredible graphics and pictures and new logo

Comments: Bonnie asked if we had all the elements and wanted to know who will move
each element forward to give to designer. Cyndi added that first draft copy is due to the
designer by July 1.

Bonnie also recommended that membership categories should remain the same with the
addition of including a line that reads “ for Patron or Corporate Sponsors, contact the
office” and to add line for multiple year memberships.

Cyndi voiced some concern about multiple-year memberships, which led to some
discussion. It was agreed that a compromise would be beneficial. CMN will offer a two-
year membership option and only to individuals. This will give CMN a chance to see how
this structure works financially.

Cyndi commented that Barbara Wright had put much effort into her idea for multiple levels
for membership and it was agreed that Bonnie will call Barbara to discuss what will appear
on the membership form.

7-2 Mission statement: It was agreed that Cyndi would formulate a new mission
statement following Lisa Garrisons review of the grant proposals as it was felt some
new wording might come from that which will help in shaping the way we express
the CMN mission.

7-3. Brochure Copy: Cyndi will write the initial draft for the brochure and circulate to
Ruth and Bonnie for initial review then share with the Executive Committee for
revisions prior to giving it to Jan, the graphics designer, for creating.

7-4 Logo: Following review of all the logo submissions, the Board agreed that the best
approach was to provide Jan with all the ideas along with our comments so that she
can pull together the best of all suggestions to create something dynamic and
useful. The Board was proud of the number of submissions provided and creativity
that surfaced.

Brainstormed ideas for the logo included:
¢ Logo should represent that we work for children but are not just a children’s
organization. Sophisticated but playful.

¢ Image of change, transformation (music notes that transform into doves, for
example)

¢  Banjo/world image - perhaps an instrument such as drums or notes that
incorporate a picture of the globe

¢ Instruments...such as drums... with music coming out of it and maybe
transforming into doves.

« CMN letters are the pattern on the drums.

¢ Community

As a matter of style, it was agreed that the organization name should everywhere include
“The” with a capital T except in text.

Caroline and Cyndi will work with Jan to get this process started.
SECTION EIGHT
8-0 MAGIC PENNY AWARD

8-1 Update: Phil Hoose has solicited design ideas from CMN members by e-mail. He
and Sally Rogers will meet at the end of June to shape up the award design. The board
wants him to complete the concrete award and prioritize the publicity side of this. Lisa
Atkinson has an idea for promoting the award via radio. Ruth expressed concern over
using only e-mail since not all members could be included, but agreed it was the best
means because of the time bind.

SECTION NINE
9-0 BOARD EXPANSION

9-1 Current Status: Terms ending in November 1999 include Bonnie Lockhart, José-
Luis Orozco, Suni Paz, Sally Rogers, and Barbara Wright. Phil’s term ends in
November 2000, but he will resign after the October 1999 board meeting.

9-2 Qualities Needed: After some discussion it was agreed that the qualities most
needed for CMN Board members were a) worker bees; b) men; 3) people with a
closer relationship to funding sources.

Comments from discussion included concerns that the founders are burned out and the
Board has become less functional. There is a growing need to get corporate people on the
Board. It was also noted that there is also a need to attract non-artists - people who are
activists from social action groups.

9-3. Nomination Rec dations: The Board reviewed a list of key contacts
developed from the
past several meetings to create a list of those people who possess the qualities
needed. [deletion] Following a thorough discussion, ten names were selected to be
invited to join the Board, all to serve three-year terms beginning October 1999.
Before they are contacted, the list will be circulated to board members not present
at the meeting for their approval.

9-3. New Board Members: Several key issues were discussed and agreed upon
regarding the role of new Board Members - The By-laws were reviewed and
discussed.

1) Each must be on or leading a committee

2) Each must come to one board meeting a year

3) Make material contribution either through direct money; connection(s) to people
with money or by investment of time.

4) Each must agree to be part of long-range planning

5) The Board is responsible for financial and policy development

6) The Board is responsible for Project Development.

The expectation is you participate in all Board meetings and those meetings you are unable
to attend, board members must provide a report or be available for a phone conference
call.

9-4 Additional Responsibilities: Cyndi recommended that all Board members must
become more actively involved in increasing membership and fundraising revenue.
Her recommendation included that all Board members should be asked to:

1) Identify two business people to become corporate or patron members
2) Seek prospects for inclusion on Board those people with business, financial or
social activist backgrounds

9-5 Committee Structure: The Board reviewed the draft of the committee structure
prepared by Susan Hopkins. Following a thorough discussion of the initial draft, the
Board developed a new Committee structure to present as a model for the future
with notes concerning recommendations for people to fill the positions (see attached
Committee Structure).

The four new committees named are:

1) Development/Fundraising: Headed by Executive Director with Lisa Garrison.
Members will work on grant proposals and will identify resources within the Board
and their communities. This committee will also oversee fundraising for the
Gathering and other events as well as the individual campaign. This year’s
individual campaign will be led by Ruth Pelham.

2) PIO! Committee already in place with Susan Keniston heading it up if she comes
onto the board, and Caroline Presnell as the staff liaison.

3) National Gathering Committee: Oversees site selection; programming;
scholarships; marketing efforts, and manages event logistics along with
Executive Director and National Coordinator.

4) Regional Development: Works with PIO! Regional Editor, Board Liaison to
Regional Reps

Special Projects: Several special projects task forces were named. The chair of
each will act as liaison with the board for reporting and assistance with prioritizing.
The Executive Committee witll review new proposals and make recommendations
for how to proceed. (Also see Section 13.)

Other Committee Work
Some of the work is already being accomplished by the Executive Committee. Some of

these are possible future committees under consideration when the Board is large enough
to form them.

1) Member Services: Overseen by Executive Committee. The purpose of this
committee is to review and evaluate membership benefits and make
recommendations for membership fees.

2) Board Ops: Duties currently overseen by Executive Committee. Consists of
recruitment of new board members and ensuring Board members are informed of
their responsibilities and that the CMN By-laws are being carried out.

3) Marketing/Publicity: Purpose is to oversee National PR Campaign, website,
brochure, and creation of Advocacy Center. These are currently being overseen by
the Executive Committee with Susan Hopkins heading up the Advocacy Center.

4) Long Range Planning: Executive Director is lead liaison. The Board agreed this
was a committee that would be considered for inclusion at a later date.

SECTION TEN
10-0 PIO! Presented by Caroline

10-1 Summary by Caroline: For the most part, PIO! is going great. A few things are in
need of a little more work/help. Caroline will do final edit/chanses on regional reports.

10-2 Regional Reports: Leslie Zak is taking over doing the Regional Reports for the
upcoming issue of PIO! Katherine Dines will train Leslie on what is needed and how to
gather information.

10-3 New Feature Proposal: Susan Keniston has requested the Board review her
proposal for a new feature: Ongoing column of tribal/honored elders within CMN.
Someone would write about them - not necessarily interview. Board could generate a list
of people they would like to see featured with one Board or other member for each could
write about them.

Discussion: The Board is maxed-out with a tremendous amount of work ahead of them.
There is no room for even greater involvement. It was generally felt that the energy of the
Board needed to go into increasing memberships and circulation. With so much on the
collective plate, even coming up with a list will be difficult. If a new feature is added, some
of the Board preferred to bring in other groups, activists, not necessarily this.

Action: All agreed it was a wonderful idea to be considered for the future. There was also
agreement that any proposed new feature should be discussed with the PIO1 Editorial
Committee before it is initiated.

10-4 Policy on Decision-Making for PIO!: Caroline felt the decision making policy for
PIO! is not quite smoothed out. The Board should consider doing some clarification.
Also, since Sarah Pirtle is currently not able to be involved with PIO!, another
person should be selected to replace her on the Editorial Advisory Committee. If
not, Caroline and Jo pick another person.

Action: Joanne Hammil agreed to communicate with Susan about the discussion and
decisions and to let her know how much the board appreciates her work.

SECTION ELEVEN

11-0 REGIONS presented by Cyndi Pock

11-1 Summary: Cyndi provided a written summary (see attached) concerning updates
about Regional
Reps and her research. Each month or so, the Regional Reps will be given up to
three questions to provide input so Cyndi can begin to assess how to best help them.
The upcoming questionnaire involves marketing issues.

Discussion: A discussion about what should be presented at the Regional Rep meeting in
October took place. The Board also discussed how we can best help all the Reps and what
could be done to encourage their participation in the October meeting. Cyndi agreed to let
the Executive Committee know the final decisions of all reps and whether or not money is
an issue.

11-2 Communications: It was agreed that greater communication, especially
concerning CMN
policies, was needed. Bonnie agreed to write up a policy sheet and include an
example of flyers of what’s appropriate and what isn’t. It was generally felt that
Regional Reps needed examples and ideas of what they CAN do versus always being
told what they can’t do.

SECTION TWELVE
12-0 Strategic Planning for Future Policies

12-1 Strategy for this year: Meeting budget is first goal and priority. Strategy includes
Cyndi
working with Lisa Garrison on grants and with Adam Miller for marketing the
October Gathering as a means to attract new members. Each agreed it was time to
do a direct mail.

Ideas: From Ruth: Every Member get a Member. Cyndi suggested a membership drive.
Perhaps even develop a list of interesting things people can earn for getting new members.
Ideas for premiums were discussed and included: Evening with Pete Seeger; Fabulous
Letter; Rounder Records to donate CD’s; Companies to donate products; CMN guitar pics;
Procuring donations of samplers or gift certificates; Gathering cost waived if a member
gets 20 members to join; seek airline to donate flight to Gathering (or perhaps a member to
donate miles). If someone brings in one member, they receive a guitar pick and name on
chart; if they bring in three, get a more substantial prize.

Ruth agreed to supervise the effort with Cyndi and head up the Membership Drive Task
Force with possibly the help of Scott Bierko’s mother.

Discussion: What would 500 new members get CMN? $5,000 and maybe more because
more members would decrease the per-piece cost of PIO! .

12-2 Raising $15,000: This is also a priority. It was agreed that a fundraising
solicitation letter be generated again. Ruth agreed to head this up. Soliciting
grants was another avenue needed to be pursued more aggressively. It was
acknowledged that starting from scratch and without any monied connections, this
process may take longer.

SECTION THIRTEEN

13-0 Special Projects: A number of projects have been suggested by various board and
other members

of CMN. The Board reviewed each Project and discussed what was feasible to
pursue at this time and what projects needed to be postponed until someone could
head them up.

13-1 Online Store: Reviewed Cyndi’s proposal (see attached). Following some

discussion it appeared
that a collaboration with The Electronic Music Foundation was not the most
beneficial at this time. For now, it may be best to pursue similar to Ebay - on an
honor system. CMN provides the vehicle for promotion and members follow up
on the sales providing CMN an administration fee. Cyndi will ask Monty to set up
Member Address links for Website and she will begin searching for grant prospects
to fund the online store and other Web developments.

13-2 Hospital Carts: Give permission to Judy Nee to go ahead as long as she doesn’t
need Board

energy for this project. She also must agree to contact all CMN members in region
to contribute to the Cart. Great idea - perhaps her efforts will lead to a terrific pilot
project she can share with Regional Reps.

13-3 CMN Institute: There is a great deal of information needed before launching into
this project in
terms of financial projections, how it would be run, marketing, cost and
management details. Also, it was agreed that someone needed to contact Richard
Herman about his generous offer and to let him know the idea is wholly embraced,
but more details are needed before we proceed. Cyndi will discuss with Phil and
then call Richard.

13-4 Hospital Radio Lollipop: Resounding YES to this idea. Cyndi will contact Katie
Hopkins and
Susan Hopkins to follow up on taking the next steps.

13-5 PIO! Songbook. After some discussion, this idea was rejected. However, the
group felt a PIO! Interview book would be an excellent alternative and gave Cyndi
permission to take the next steps by contacting Phil Hoose.

13-6 PSAs for Children’s Radio Shows. PJ Swift’s proposal was tabled. Wait until we
have wording from the new brochure. Talk with PJ if/when we know of someone who
could make it go.

SECTION FOURTEEN
14-0 Goals for Remainder of 1999

14-1 The Board recapped the most pressing goals for 1999:

¢ Double Membership by Gathering 2000

¢ Produce brochure by October 1999

* Get website up and functional

¢ Provide Leadership training to Regional Reps and develop concrete tools for
Reps to work with

¢ Get 5 new Board Members

¢ Raise $15,000 for ED’s next year’s salary

¢ Increase involvement of Board members so they are more active in fundraising
and committee work.

¢ Get members more involved in committees.

¢ Complete new Logo.

Closing Tasks: Ruth and Jo worked on the Gathering Flyer. Cyndi and Bonnie worked on
drafting membership benefits for the brochure.

MEETING ADJOURNED

TIME / TASK ANALYSIS Report to Board 6/99
Caroline Presnell, CMN Office Management Consultant

Period 1/1/99-5/31/99 % = % of total hours

OFFICE MANAGEMENT & ADMINISTRATIVE WORK

TASK CATEGORY HRS.
SPENT

Membership maintenance & inquiries (/nc/ludes processing 158.6

membership applications, data entry, preparing membership packets & (33.6%)

requested materials, response letters, expiration notices, checking and
responding to e-mail.)

A inistration (Writing up policies & procedures; record-keeping; 91.5
preparing reports; setting up procedures & computer files; donor letters (19.4%)
& records; telephoning.)

Office maintenance (Organizing files; filing; buying, ordering, 47.3
receiving supplies; delivering mail to P.O. & checking box; copying) (10%)
Servicing regions (Communication with regional reps.; preparing 29.0
mailing labels & other requested materials. Not included in categories (6%)
above.)
Total Ofc. Mgt. & Admin. Work 326.4
(69%)
OTHER PROJECTS
PROJECT HRS.
SPENT
99 National Gathering Administrative/Setup 30.4
(6.4%)
Pass It On! Editorial/Proofing: 19.3 46.1
Production (Printing arrangements, acquiring (9.7%)
& returning photos, resourcing editors, etc.): 10.7
Mailing: 15.7
General: .4
Board Matters Includes meeting prep. & followup; task/ 27.9
project coordination (5.9%)
Outreach Inc. H2H: 3.5 6.0
(1.2%)
Web site :
1999 Directory 33.4
(7%)
Growth Fund 1.6
(.3%)
ish Mem Form 2
Total Special Projects 145.8
(31%)

Total Hours Jan.-May: 472.2

Note: Directory hours C.P. + assistant = c. 1/3 less than at this point on 96-97 directory.

MEMBERSHIP REPORT

Current 498

(Exp. > 4/30/99)

By Type:
School 19
Ind./Family 430
Business 46
Corporate * 3

* We lost Troubadour & Camp
Tawingo as corporate members.
Both contacted by mail &
telephone. Pearse will renew as
individual.

Membership History
373

1/95

6/95 356
1/96 353
5/96 385
8/96 415
1/97 448
5/97 457
1/98 497
6/98 497

6/99 498

Board Meeting 6/99

By Region:

Can
MidLant
Mwest
NE
NYMetro
NCal
S’east
SCal

Included at
Left:

N’west 13 current
(also 26 not current in
database)

Chicago area 14 current
(also 13 not current in
database)

NATIONAL OFFICE: ASSISTANT

Freelance temporary worker subcontracted by C. Presnell;

started 3/99 Elias Makere

TIME/TASK SUMMARY 3/2/99-5/31/99

Task Category Hours
Membership Collating & sealing expiration 19.8
notice & renewal mailings
Administration Data entry for org. procedure 2.5
books
Office maintenance Filing forms 16.3
Total this 38.6
section
Outreach = Preparing flyers for mailing; 1.8
preparing H2H packets (.5)
Regional Guidebook Collating 5
"99 Directory Collating & sealing all- 10.7
member mailing
Total this 13.0
section
Overall 51.6

total


THE CHILDREN'S MUSIC NETWORK
BOARD OF DIRECTORS MINUTES FALL 2007

Incomplete: see CPNote.re 207BoardMin.docx

SECTION 1: DECISIONS MADE VIA E-MAIL BETWEEN THE FEBRUARY 2007 AND
SEPTEMBER 2007 MEETINGS

BOARD MEETING POLICY CHANGES

In planning the schedule of board meetings, considerable board discussion via e-mail
examined the pros and cons of in-person meetings and remote meetings. Several
directors said that they favored more remote meetings to save money and to avoid
contributing to air pollution by flying, and that they believed remote participation
would enable better participation in meetings and would encourage a wider pool of
members to consider serving on the board. The Executive Committee drafted the
following summary proposal and e-mailed it to the board 8/3/07 for a decision.

(1) Add a new policy section:

BOARD MEETINGS: VENUES

The in-person fall board meeting will be held in conjunction with the
national conference, at or near the same location. The winter and
spring meetings will be held via conference telephone calls or other
remote means. [End]

(2) Revise the section BOARD MEMBER RESPONSIBILITIES: ATTENDANCE to read as
follows:

The CMN Board meets three times a year: at the national conference,

in the winter, and in the spring. Attendance in person at the

national conference meeting is highly recommended, and board members are
encouraged to also participate in at least one of the other two remote
meetings, preferably both. [End]

Pam Donkin notified the board by e-mail on 8/7/07 that both proposals passed.

PASS IT ON! EDITOR COMPENSATION
Agreed to offer $1,500 per issue. Monty Harper, Search Committee Facilitator, made
the proposal by e-mail 6/24/07, and no dissenting responses were received.

PASS IT ON! EDITOR

On the recommendation of the search committee (Monty Harper, Johnette Downing,
and Caroline Presnell, with current editor Nancy Silber resourcing), the board hired
Sue Schnitzer as editor of Pass /t On!, to begin with issue #58/#59 Winter/Spring
2008. Board decision by e-mail, announced to the board by Monty Harper 8/15/07 by
e-mail.

CONFERENCE SCHOLARSHIP ELIGIBILITY POLICY CHANGE
(1) Eliminate the requirement that an applicant must be attending a national
conference for the first time

(2) Eliminate from the application the request for a description of financial need; allow
it to be self-defined.

Board discussion and decision by e-mail, announced to the board by Pam Donkin by e-
mail 9/10/08.

These recorded by Caroline Presnell

SECTION 2: BOARD MEETING MINUTES
Albany, New York

Thursday, September 27

Present for all or most of the afternoon and evening sessions: Directors Wiley Rankin,
Carole Peterson, Terri Roben, Mara Sapon-Shevin, Ruth Pelham, Barb Tilsen, Liz
Buchanan, Marci Appelbaum, Erin Lee Kelly, Billy Grisack; National Coordinator
Caroline Presnell

Present for the evening segment only: Directors Monty Harper and Frank Hernandez

Friday, September 28

Present in Albany: Directors Erin Lee Kelly, Marci Appelbaum, Carole Peterson, Barb
Tilsen, Frank Hernandez, Pam Donkin, Liz Buchanan, Billy Grisack, Monty Harper, Mara
Sapon-Shevin, Ruth Pelham, Terri Roben, Wiley Rankin; Pass /t On! Editor Sue
Schnitzer; National Coordinator Caroline Presnell

On speakerphone: Director Patricia Shih

Note: The order of topics below is the same as on the printed and predistributed
agenda, but since items were considered out of sequence, some have been
renumbered for the sake of clarity.

I. CALL TO ORDER/ CONVENING

Barb led a song by Sara Pirtle, “Circle,” to open the meeting. She facilitated much of
the Thursday discussion since President Frank’s arrival was delayed, and he chaired
on Friday.

. Introductions

. Meeting logistics (housekeeping)

. Note Taker(s) Mara

. Task List Compiler Carole

. Timekeeper Monty

mMOoOnNWD

Il. BOARD OPERATIONS Part 1 (Also see item V.)

A. Board Election Committee Report

Billy announced the election of Wiley Rankin, Steven Zelin, and Liz Buchanan to the
board, and the reelection of Terri Roben. He said that before the next board meeting
he intends to prepare a report on this year’s process and how it worked. He said it was
helpful to have several people on the committee to share the work.

B. Welcome Incoming Directors

Those present welcomed the new and reelected board members. Steven was
beginning his first full term after having served a partial term by appointment to a
vacated seat. The newcomers had been given an orientation by Pam and Frank by

telephone.

C. Recognize Outgoing Directors

The board expressed appreciation for the work of Johnette Downing, Ruth Pelham, and
Mara Sapon-Shevin, the outgoing directors whose terms were expiring. Johnette and
Mara had both served one three-year term, and Ruth had been on the board for nearly
twenty years. Since Johnette was not present, a card to her was to be signed during
the weekend. Ruth said she is willing to be a resource to the board.

lll. INCOME GENERATION

This was a lengthy discussion about raising money from outside sources. It covered
both some concrete ideas for action and the more general organization culture and
policies that are needed to guide fund raising efforts or that deter it in some way. The
values base that differentiates CMN from some other organizations can make some
policy issues more complicated. Several people indicated that they think actions to
increase membership are the best focus for raising income.

Sources that were suggested:

¢ CMN iPod download cards with CMN receiving a cut of the fees—Billy will write up a
proposal for this for the board’s consideration at the winter 2008 meeting. If ready
before then, he will consult with the Executive Committee on how and where to
share the information.

¢ CMN song of the week from members on our Web site to draw new members—This
was seen as raising some of the policy issues that are under discussion, but Billy
might include this in his proposal.

¢ Grant writing—This was generally considered desirable, but no action was taken for
the moment because the perpetual challenge of identifying fundable projects,
getting volunteers to develop the details, and finding internal grant writers or
money to hire one from outside seemed to involve a longer-term approach.

¢ Concerts by CMN members, either with proceeds going to CMN or free, to raise
awareness of CMN and draw members—The idea of concerts has surfaced among
members more than once recently. Since it has previously raised questions about
our policy of non-promotion of individuals, it has never been encouraged and no
guidelines are in place for it. Board members think it’s time to raise the issues for
discussion again to try to find a way to take advantage of our music resources in a
manner that keeps within our values. Marci suggested preparing an e-mail
quetionnaire for the board about their interpretations of and feelings about the non-
promotion policy as a starting place. Out of the insights from that process, she and
Erin Lee would draft how-to guidelines for benefit concerts to be considered by the
board. Perhaps a “test concert” could follow.

e¢ Raising membership fees—Our approach has been to try to maintain inclusivity by
doing internal fundraising as a substitute for raising dues or having an income-
based fee structure. Carole said that low fees are sometimes perceived as
indicating low organization value. The Executive Committee will take a look at the
fees question and put it on the agenda for the winter 2008 board meeting.

More HERE?

IV. ONLINE SERVICES REPORT (Attachment #1)
A. MySpace

Billy reported that the space now has about 200 friends and has attracted two or three
new members to CMN. He will soon be moving into the stage of soliciting friends.
Criteria for friends are

¢ generally related to children’s music

¢ are who they say they are

¢ have no offensive content or links on their spaces

Members of the team that screens unsolicited friends’ spaces for questionable content
include Sue Schnitzer, Sammie Haynes, and Laura DeCesare. Bulletins, events
calendars, and blogs are additional features he anticipates developing, but is not yet
at the stage of discussing them with the Internet services team and the board.

B. Report Highlights

Barb said that e-PIO! 2007 is now up. A redesign of the home page is underway, and
the Web site team is discussing more interactive content on the site, including some in
wiki form. The results of a member survey about the e-mail list should be ready about
the middle of October. Its purpose was to gather information about why and how
members use the list, or why not; and ideas for services that might work better for
members. Our Web technician, Carl Foote, has contributed further ideas. (See the
report.)

C. Web Site Manager

Barb is leaving the position at the end of this year after eight years. The board
expressed great appreciation for the huge amount of work she has put in to frame the
work and communicate about it with the board and members, in order to bring the
Web site to its current state of development. So far there is no volunteer in place to
succeed her. Barb proposed making it paid position at the rate of $18 an hour for
about twenty hours a month, for about $4,300 a year. She believes the nature of the
work requires someone from within the organization, not from outside, because of the
visioning and leadership aspects and the need to have the overall picture. She also
said that she thinks it would not work to have the various pieces parceled out to
several people, and that if there was to be no manager, a few crucial segments might
be handled that way and the rest put aside. To end up her work, she would like to be
able to get the projects now in progress to a stage where they can be put on hold until
the management support is in place to add and sustain them. Barb will stay on as
online services coordinator through 2008 to help the transition.

Although no source of new funds for the position was identified during the discussion,
there was a recognition that the Web site, and therefore the position, were continuing
to gain importance for the organization and that it’s hard to get a volunteer.

not finished—to next day

D. New Songs on Web Site
E. Wikis

V. BOARD OPERATIONS Part 2 (Also see item II.)
A. Consensus Discussion Decision: Mara, Monty, Caroline write up a proposal for the
next board meeting
B. Future Meetings
b1. Winter Meeting 2008—January 12-13 via conference call.

b2. Spring Meeting 2008—By conference call April 26-27 if Frank can participate,

with the alternative being June 7-8. [Later note: The meeting was set for June

28-29.]

b3. Fall Meeting 2008—Most people liked extending the fall meeting to two days,
but some found it hard to get away from jobs for it. There was a suggestion of having
child care for board members’ children, but no action was taken. Carole, who is co-
chairing the 2008 conference, said she will try to arrange for free housing for board
members on Thursday for next year’s meeting.
Also:
Ruth raised the fact that the spring fund raising letter she wrote and mailed brought in
$3,385 from 56 donors. She believes that this success is partly due to the tone of the
presentation and the personal note she wrote on each letter. She suggested that the
board give some thought and discussion to articulating how to do fund raising letters—
what elements should go into their preparation. She also emphasized the importance
of recognizing people who do these essential but time-consuming and somewhat
invisible tasks.

VI. CENTRAL OFFICE REPORT
This report was not given for lack of time.

Vil. MEMBERSHIP REPORT (Attachment #2 )
A. Lapsed Members Calls
Board members signed up on the list of lapsed members to make contacts.

VIII. FINANCES

A. Review Financial Statement (Attachment #3)

Barbara explained the report and answered questions. Carole, who is also a regional
co-representative, expressed confusion about how the region designated funds are
supposed to work in terms of self-sufficiency and how the money may be used. Monty,
who is the regions coordinator, and Caroline will review the current explanatory
material to see if it can be made clearer. Caroline was asked to arrange for periodic
region financial reports to reps.

B. Banking Changes

The arrangements for having Pam and Frank be check signers are still in progress.

C. Fund Raising Letters

Patricia has already written the letter to go out in November.

D. Give A Gig Report for 06-07 Round

The total received was $6,170 including a $3,000 matching gift from one member. In
discussing volunteers, Pam suggested that the invitation for members to join the
Action Core should be made again.

IX. NATIONAL CONFERENCES

A. 2007
al. Chair's Report—Terri Roben gave a summary of the registration breakdown
and an overview of the logistics. She said a number of people had taken
advantage of the community housing option. Billy suggested that next year
organizers investigate the possibility of a children’s menu with items
accommodating children’s preferences.

a2. Opening/Closing—Mara and Carole described the format and details of the
opening, which was to include a good deal of participatory movement.

Answering reservations about expecting everyone to participate, they said that
an alternative would be playing an instrument in a rhythm section. All agreed
that we need to give the message that differences will be respected and invite
people to participate at their own comfort level.

Closing - We'll review this tomorrow.

a3 Anniversary Committee Update—Mara briefed the board on plans for this
segment, which is to be integrated with the annual community meeting. Will be
discussed tomorrow.

a4. Magic Penny—Frank unveiled the award honoring Sarah Pirtle, which was
sculpted by Harriet Morton of Tucson, Arizona.

a5. Annual Community Meeting—

a6. Give A Gig 07-08 Kickoff—Tina Stone has agreed to coordinate this year’s
project. Pledge forms are in attendee folders. For the kickoff, Marci and Erin
Lee have written a song they will sing at some point Saturday afternoon.

a7. Silent Auction Update—Caroline reported that co-chairs Candy Heitner and
Anna Stange have gathered items totalling about $3,000 in value.

a8. Keynote Logistics—Arrangements are in place. Steven Zelin will host the
keynoters, Kim and Reggie Harris.

a9. Topic Groups—Mara reminded the board how this would work: Anyone may
write a topic on the wall sheets. We'll designate a spot for groups to gather, and
then they decide on a location for their discussion during free time and proceed
with it. Mara will facilitate the process.

a10. Media Presence—Ruth mentioned the possibility that we might have local
media people present and asked how their presence should be handled. It was
agreed that Ruth should act as their escort to ensure that they get a holistic
picture of CMN. Caroline raised the question of the “publicness” of the
conference with regard to the safe space we try to create for everyone’s
comfortable participation—a topic for another time.

B. 2008 Chair's Report

Co-chair Carole Peterson gave the dates, September 19-21, and the theme, “CMN 21%
birthday— Coming of Age.” We have a signed a contract with the Illinois Beach
Conference Center at Zion, Illinois, which is on Lake Michigan. The nearest airports are
O'Hare and Milwaukee. Carole and Co-chair Kathleen Weinberg have some committees
in place and working.

C. 2009 Chair's report

Caroline reported for the chair, Marie Hopper, that she is near signing a contract with

a resort in the mountains near Asheville, North Carolina, which has been approved by
the Executive Committee. Marie and Regional Co-rep Kari Thomas Kovick have begun
outreach in the area.

D. 2010 and Beyond: Recruiting Leaders

The board will try to recruit some volunteers at this conference.

X. REGIONS
A. State of the Regions Report and Recognition of Reps Present
B. Reps Meeting at National Conference

XI. PASS IT ON!
A. Celebrating Nancy's Term
B. Welcome New Editor

(next paragraph complete)

FOLLOWUP SESSION

Several board members and Caroline participated in a follow-up session by conference
call on October 23 to evaluate the 2007 national conference and some new program
and scheduling features that had been tried. No decisions were made, but many ideas
were generated. Notes are on file in the CMN office.

Minutes prepared by NXE from notes taken by Caroline Presnell, Liz
Buchanan, and Mara Sapon-Shevin

created 11/23/2007

WEB SITE/ONLINE SERVICES REPORT: BOARD
MEETING 9/27/07
Submitted by Barb Tilsen

I. VISION AND GOALS FOR THE WEB SITE AND ONLINE
SERVICES

Over the summer we had an in-depth phone meeting with
members of the web site team (Barb, Caroline, Carl, Mr. Billy,
Monty, and Dave Orleans). The Board meeting in May had
affirmed that the public and member parts of our web site are
both important to continue to offer and develop. In our web
team meeting, we recognized that a key direction for our online
work lies in making our web site more interactive—that this is
one of the significant shifts in how the internet has been
functioning and growing in recent years. Our discussion
centered on how to make our web site more interactive; how the
public section of the web site can communicate in better ways
what CMN is about to the public at large, how to make it more
effective in building new membership; and how to make the
member section more dynamic and richer in member services
by involving more members in putting information up to share.
The pages on our web site that lend themselves to this approach
are the song lists, kids mania, member tool kits, regional rep
tool kits/resources. One of the important formats we are
exploring for this is the wiki—there’s more information
explaining what a wiki is later in this report.

Beyond that phone meeting, work continued individually or in
small groups on a re-design of the main page of the CMN
website, on how to use the wiki format for CMN, on how to put
more music onto our web site, and on a proposal for the job of
web site manager.

A. RE-DESIGN OF THE MAIN PAGE
Carl and Caroline worked on several design approaches for an
updated CMN home page. You can look at these possibilities at:
http://www.cmnonline.org/newlook/index3.htm
Across the top of the page are links to the four designs. At this
point all four are preliminary work-in-progress sketches. We
welcome your feedback, but we will continue working as a web
team on refining and developing these ideas as well as other
new ones into a form that is ready to present to the Board for
feedback and approval.

B. WIKIS (from Carl):

One desire for the CMN website is to make a richer, deeper set
of resources available online. Such resources could act to draw
people closer to CMN and to get members more involved in the
CMN community. Several areas suggest themselves for better
resources:

¢ Support for regional representatives, conference planners,
and members in other key organizational roles.

¢ The information and wisdom that moves through the
current email-based discussion list.

¢ Resources focused on activities such as teaching (Music
Mania).

To do this, we propose to create a CMN wiki. A wikiis an
online encyclopedia written by a community of people. Editing
and collaboration are built into the wiki’s web pages, so that
readers may read about, edit, and talk about a subject as they
use the website.

If you haven’t seen a wiki, give Wikipedia a tour, go to
http://en.wikipedia.org. Note that there are 2,006,907+ articles
to choose from. To find that subject that you’re interested in,
you can use the summary articles ( “topics”, “contents”,
“features”, “lists”, “glossaries”, “portals”, “timelines”) that
provide a short description of the subject and point you to more
specific areas. Or, you can search for your own topic using the
search box on the left. For fun, search for “Shubert.” Note the
table of contents which jump down the page into the article, and
the links in the text that jump to other articles. Through the
tabs at the top of the article, you can edit the article and discuss
it with others.

We have been playing with a test wiki for CMN at
http://cmntest.wikispaces.com. If you'd like to look at it, the
user name and password are the same: cmnguest.

A CMN wiki would replace and extend the toolkit pages
(member, regional rep, etc.), the song resources (from email
discussion group) in the member’s area, and the kids Music
Mania page. Initially it would need an involved editor to
organize the information, promote its use, and support new
users. Eventually there would be a core of involved volunteers
who update the wiki, and wide circle of members who use the
wiki on a more casual basis.

Full-featured wiki software can be rented at a small cost (as
little as $5/month) through an online service. The one technical
limitation to using a service is that CMN members would be
required to log into the wiki separately from the existing
members pages. It would be feasible for CMN, but not quite as
inexpensive, to install wiki software on its web server or create
a unified login system. We propose starting with a service,
then evaluating the options once the wiki reaches a critical
mass.

C. ADDING MORE MUSIC TO THE CMN WEB SITE (AND
MYSPACE

We currently have audio files in three places on the web site:
Peace Resources listings, Magic Penny Pages, Member section
MIDI files for songs in PJO! At the last Board meeting, people
expressed the desire to have more music on our web site
playing in more automatic ways than users clicking on the song
files. Our thought is to have a pool of songs that we have
permission from the songwriters and artists to use both on the
CMN web site and on the CMN MySpace page. Besides the
songs we currently have on our site, we could start to build this
pool with the two All Songs issues of PJO/—a natural place to
tap since they’ve been through a CMN selection process
already. This is one of the issues we need to address—how to
make this accessible and open to members while having criteria
in place for what songs are included. These songs will be
representing our organization and I think we have to have some
standards in place for accepting songs which we’ll need to
articulate. We could consider songs using these criteria:

« Song is well-crafted, well-recorded and appropriate
for children.

¢ Song is in keeping with the spirit of the principles of
CMN: encouraging cooperation, celebrating
diversity, building self-esteem, promoting respect
and responsibility for our environment, cultivating
an understanding of nonviolence and social justice

Once we have this song pool identified, Mr. Billy can rotate
songs however he feels is appropriate for MySpace. On our
regular web site, we could have a set-up for random rotation of
songs if we have it coming on with the main page or other pages
on the site. We could also add a “jukebox” page onto the public
site, and let people go there and either run “random play” or
select specific songs to hear.

The other place we could rotate songs in is the Peace Resources
samples which you can click on from the PR main page. There’s
one song in each category to hear as an example, and those
songs have never changed. We wouldn’t have to get extra
permissions for these, just go through whichever songs we have
audio files available for in each category and periodically
change what’s offered for each one in the sample list.

The third place we could put more audio files is in the member
section in the PIO! MIDI file page of all songs appearing in PIO!
Right now those are Finale audio files that just simply play the
melody, and we could make a change to use regular audio files
of these songs since most are submitted as an audio file for the
engraving process.

D. WEB SITE MANAGER POSITION
I will continue for 2008 as Online Services Coordinator, but I
will be resigning as web site manager at the end of 2007.
Timing is critical now, and as a board we need to have a plan
and process in place for how this work will proceed.

Both Caroline and I feel that the web site management requires
one person coordinating and that this has moved beyond the
scope of a volunteer position. We propose that we move the
web site manager into a paid position and hire someone from
within CMN to fill it.

We could create this as a paid position with a flat fee paid each
month for the work needed, or we could set this up as a job with
an hourly wage (and if we do, we propose we use the same rate
of pay that Caroline receives which is $18/hr.). Time varies
greatly from month to month for this work, I would estimate I
spend anywhere from 10-30 hours per month on web site work.
There have been months where it’s been less than ten and
certainly months where it’s been more than thirty. Also
people’s personal work style plays a role as well, but we are
beginning a period where significant changes are underway on
the web site and we should be sure to factor that in our time
estimation. We could base what we pay on an expectation of an
average of 20 hours per month (which would equal $360/month,
$4,320/year). There will be months that time needed is less
than this and months where there is significantly more time
required, but this makes sense to me as an average and a place
to start at this point in time. A current job description of web
site manager will be sent out before the Board meeting.

II. e-PIO! 2007

When the Sept. update is completed, e-PJO! 2007 will be online.

It includes:

. Editorial

. Making a Difference Song by Song by Jenny Heitler-

Klevans

. Judith Cook Tucker: Sharing the Cultural Riches of the

World

. interview by Sally Rogers (from Pass It On! #55/#56)

. Mobilizing the Power of Our Audiences: Caring Kids

Program

by Patricia Shih (from Pass It On! #55/#56)

. Music with Older Kids: Musical Success with Special
Needs Kids

. by Joanie Calem (from Pass It On! #54)

. Music In Bloom

0. by Marie Hopper with panelists Joanie Calem, Amy
Conley, Pam Donkin, Carole Peterson, Kathy Reid-Naiman,
and Tina Stone (from Pass It On! #54)

NQ OA w& NK

©

III. STATISTICS

a). CMN EMAIL LIST: Caroline reports that the members e-
mail group currently has ranged between 200-208 subscribers
for a while now.

b). REPORT FROM CARL FOOTE:
Statistics for CMN website

For the months of July and August 2007, Google saw an average
of 80 individuals visit the CMN site each day (vs 108 in April
07). Eighty-four percent (90% in April 07) of those visitors were
new to the site. As shown in the graph below, this decrease in
visitors started in the middle of June. My expectation is that it
will pick up again with the start of school in September.

Visitors Overview Mar 1, 2007 - Aug 31, 2007
Visitors ~

200 200

PIV WAV trader

Mare Mare] Mare] Mare] Aprill April | April] April] April May “IMay | May [May | June] June| June| June] July | July July July [July |Augel Augul Auge’


Remember that these counts are mostly strangers to CMN -
people who are looking at the website for the first time. In
July/Aug, visitors came to the CMN website from:

childrensmusic.org: 24% (20%)

google.com: 23% (23%)
falcon.jmu.edu/~ramseyil/songs.htm: 22% (20%)
directly: 20% (14%)

yahoo.com: 4% (2%)

(and others)

This is the same pattern as reported previously. Referrals from
childrensmusic.org and falcon.jmu.edu were overwhelmingly
new visitors, who likely investigated those resource pages
before finding the CMN website directly. For those visiting via
direct search, most of the search terms contained some
combination of the words "children", "music", "song", and
"network". Occasionally visitors searched for specific people,
songs, or topics.

The most visited public pages in July/Aug were:

Home Page: 37% (37%)
Peace Resources: 24% (18%)
Music Mania: 8% (14%)
Magic Penny: 4% (4%)

Pass It On: 3.6% (3%)

While the percentages go up and down over time, the general
pattern of page use is pretty stable from one season to the next.
The one exception is Music Mania, which follows the school year
more closely:

Content Detail: /Mania.asp Mar 1, 2007 - Aug 31, 2007

Pageviews +

a 70

Marc! Marc! Marci! Marct/ April ) April April TApril| April May 7! May 11 May 2! May 21 June |June TJune [June ) July 21 July & July 11 July 21 July 3) Augu!Augu? Augur

Given the information that we have collected so far, it is difficult
to determine precisely what people are looking for when they
google “children’s music” then look at the CMN website. And
whether there are potential new members present. One option

would be to place a quick survey on the home page, for

example:
Close Survey

Welcome to the Children’s Music
Network!
Are you a:
~ Parent
f Educator
© Performer
™ Other:
Are you looking for:
™ Music
Performers

™ Recordings
™ Other

Thanks!

IV. EMAIL NEWSLETTER

SOME THOUGHTS FROM CARL FOR US TO THINK ABOUT

CMN doesn't communicate with its membership via email. This
is unusual in our over-stimulated, fragmented new millenium.
Our members are busy with big lives and, unless someone
makes an effort to stay connected to CMN, the tendency is to
lose focus and slip away. We really really need a quarterly (or
monthly) email to all members, no more than a page long,
preferably by a named writer or editor, saying "Hi, here's what's
going on with CMN: we've got some regional events coming up,
and we just decided to give Sarah Pirtle our Magic Penney
award." The idea isn't to advertise CMN in a promotional sense,
but instead to create a conversation with members so that they
have a simple, low-stress connection to the organization. Then,
when they wish to engage more with CMN, communication isn't
a barrier....Our entire membership directory is already in an
online database. Why not send emails of regional gathering
announcements and news to all members in the region....Email
is inexpensive, and so can compliment postal mailings with more
frequent, short, casual updates of what's happening at CMN.

Could we either include this as a part of the paid online
coordinator position? Or perhaps someone is already acting as
a host/moderator for the email discussion group would be in a
good position to take this on. It has to be someone who stays
current with news and events at CMN. The emails should take
no more than an hour to write, quarterly. They can be passed to
me to be sent in bulk, or I can set up an admin page for the
process.

Vv. CMN MEMBER EMAIL LIST

Member survey: As explained in the last two Web reports,
over the past few years as an internet services team, we have
had discussions about whether there should be limits placed on
topics for discussion on the CMN email list. At times we have
gotten complaints about messages being off-topic, too personal,
too political, too much chatter, inappropriate for children or
workplaces, etc. Caroline, Greta and I have differing opinions
about whether the list should be
self-censoring/self-correcting/self-defining or whether there
should be parameters put in place and enforced on topics for
discussion, and what those parameters should be. We have
been planning on sending out a survey to CMN members since
last fall about this issue. We also wanted to get feedback about
the effectiveness of the current email list format. We developed
the survey to send to all CMN members who have email to get a
sense of what people want and would like to see happen. The
purpose of the survey is to give us some feedback to evaluate
this whole subject. The survey was sent out in early September
2007. Results of the survey will be compiled after Oct. 15, 2007
and will be reported to the Board. Below are the survey
questions.

Dear CMN Member,

One of the things CMN offers to members is the option to join
the CMN E-mail List—an opportunity to participate in an online
discussion of the common interests and concerns of our
membership. Participation in the CMN E-mail List has
consistently stayed at right around 200 or so members, though
some members choose to drop off, while others join up or re-join
as their time and interest allows. We want to evaluate how
effectively this email list meets CMN's needs for online
discussion opportunities. This questionnaire is going out to all
CMN members who have email, we'd love to get your responses
whether or not you have participated in the CMN E-mail List.

Please take a moment to fill it out and return to me at
greta.pedersen@gmail.com.

Thank you!

Greta

CMN E-mail List Moderator

CMN E-mail List Questionnaire

1. If you are not a participant in the group, why?

2. If you are a participant, what do you like best about it?

3. What would you like to change?

4. Periodically, the subject of “what is appropriate for this list"
comes up.

a) Do you think there should be limits placed on what is
discussed on the CMN e-mail list?

b) If your answer is yes, how should they be enforced?

c) What do YOU feel are appropriate subjects for the group?
d) What do YOU feel are subjects best left out of the
discussions?

5. Are you using the digest format?

a) If yes, what changes would you like to see in this format?

6. Would you like to see a message board as a means for CMN
member communication/discussion rather than the e-mail list
format?

In case you're not familiar with the term, a message board is a
web page (or a separate piece of software) where people place
messages for others to find. People would visit that web site to
view messages, rather than have messages come directly to
their own email address as is the case in our current set up.
Here is one example of a message board:
http://www.pianostreet.com/smf/index.php

7. Any other comments?

VI. MARKETPLACE

The CMN Marketplace will be accessible on the public part of
our web site, and will be a place for CMN members to list any
products or services they are selling in the field of children’s
music (e.g. cd’s, books, posters, puppets, workshops, guides and
curriculum, etc.). CMN will not be selling anything directly, the
listings on the Marketplace will include links to wherever people
are selling their products. We also are setting up the
relationship with CD Baby, so that any sale on their site that
originates from the CMN web site will bring us a $1/unit

donation back from CD Baby. One of the current goals is to get
the Marketplace up on the CMN web site before the end of the
year.

VII. Web site/Internet Services Team

Barb Tilsen—Web site Manager/Online Services Coordinator
Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Johnette Downing—Children’s Music Mania

Monty Harper —CMN Marketplace (Consultant on Design),
MySpace friend requests

Lisa Harper—MySpace friend requests

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Mr. Billy—CMN MySpace Manager

THE CHILDREN’S MUSIC NETWORK

MEMBERSHIP REPORT 9/07 9/07 Attachment #2
Current Members
[9/07 [10/06 [10/05 [10/04 [10/03 [10/02 |
| 403 [415 [414 [422 [440 [450 |
New 2006 55 Current Canada region 6
Lapsed 2006 94
New to date 2007 38

Submitted by Caroline Presnell

CMN YTD INCOME AND EXPENSE REPORT
Board Meeting September 2007

INCOME

04 Fundraising
05 Fundraising
06 Fundraising
07 Fundraising
Directory Printout
Dividends
Donation Income
Interest
Logo Merchandise Sales
Membership Income
Miscellaneous Income
National Conference
Income

Nat Conf 04

Nat Conf 06

Nat Conf 07
PIO! Sales
Region Activities
Unrealized Gains/Losses
TOTAL INCOME

EXPENSE

Bank Service Charges
Board Expenses
Bookkeeping Services -
Chris
Brochure Expenses
Directory (Print) Expenses
Directory 04-05
Supplement
Fundraising Expenses
Logo
Magic Penny
National Conference 04
National Conference 05
National Conference 06
National Conference 07
National Conference 08
National Conference 09
Office Facility
Office Supplies
Online Services

Directory Online

E-Mail Groups

e-PIO!

Servers

Website
Outreach/Marketing
PIO! Expenses

Editor
Prod & Distribution

Postage

9/07 Attachment #3
Jan- Jan-Aug06 Jan-Aug05
AugO7
0.00 0.00 6,545.00
300.00 7,430.00 2,441.00
4,855.00 0.00 0.00
3,560.00 0.00 0.00
10.00 0.00 0.00
286.23 230.75 186.75
3,128.75 5,117.50 4,900.00
348.44 321.16 164.14
46.00 180.00 681.00
11,980.00 11,080.50 12,760.00
49.99 0.00 7.50
0.00 0.00 29.50
0.00 5,963.00 0.00
492.50 0.00 0.00
304.00 298.00 552.00
825.00 1,005.00 805.00
-4,070.42 -891.00 -798.00
22,115.49 30,734.91 28,273.89
Jan-Aug Jan-Au Jan-Au:
o7 06 05
368.55 303.41 296.34
2,814.76 2,817.39 2,035.69
1,331.25 1,068.75 789.00
0.00 0.00 3,037.20
48.60 118.80 0.00
0.00 0.00 505.26
375.81 167.85 358.60
3.60 12.04 0.00
16.20 147.60 163.70
0.00 0.00 63.00
0.00 406.65 3,411.30
46.90 2,842.28 4,119.04
2,926.41 86.40 0.00
843.80 0.00 0.00
111.60 0.00 0.00
1,700.00 0.00 0.00
99.50 321.34 399.29
158.40 108.00 45.00
268.20 142.20 109.20
0.00 9.00 121.80
537.00 455.97 616.50
1,812.00 594.00 1,195.30
150.60 201.00 7.20
1,500.00 3,000.00 1,500.00
4,720.80 2,848.68 3,357.45
817.12 419.31 468.60

Printing/Copying 0.00 18.35 0.00

Professional Services - CP 10,524.60 8,800.20 6,721.80
Region Activities Expense 919.87 923.11 330.58
Stock Account 0.00 0.00 3.60
Storage 663.00 606.00 564.00
Telephone 844.44 587.84 705.92
Temporary Staff 154.00 0.00 0.00
TOTAL EXPENSE 33,757.01 27,006.17 30,925.37
NET INCOME - 3,728.74 -2,651.48
11,641.52

9/07 Finance Report, cont.

Explanations for the YTD Financial Sheet—

(1) The years associated with each fundraising line item refer to the year the project
was initiated, and the dollar figure represents what was taken in each calendar year.
For instance, the '05 Fundraising item shows a figure in each of the 3 years/columns:
¢ The ’05 column is from the 05 spring fund raising letter.

e¢ The ’06 column includes the return from the 05-06 Give A Gig.

e¢ The ’07 column shows an 05-06 Give A Gig pledge not paid until calendar year '07.

(2) The large jump ‘06 to ‘07 for P/O! production and distribution is due to slow billing
by our printer: a bill that should have been paid in ’06 wasn’t paid until '07.
Otherwise the 3 years would be similar.

(3) After checking, the only explanation | can find for the jump in postage is that the
rates went up considerably the first of this year.

Note on the Statement of Financial Position—

Our current total assets as of Aug. 31 are $56,783. Last year Aug. we had $62,992;
and in Aug. '05, $54,006; in Aug. '04, $40,135. The bump in '06 was because |

got more of the conference registrations in the computer—and therefore checks to the
bank—by the end of this period than in the other 2 years.

Notes on Fund Raising—

'07 Spring fund raising letter

¢ $3,835 as of 9/24; still trickling in—just received another gift last week.
e¢ 54 donors

¢ Range: $10-$1,000 (Cohen) (1 $250, 2 $150, 8 $100)

Misc.—
We've received 6 donations in memory of Miriam Sherman, totaling $340.

Report submitted by Caroline Presnell

Search for “to here” to find place | (CP) got to in writing minutes

RAW NOTES FROM THE SEP 2007 BOARD MEETING
Notes taken by Liz Buchanan and Mara Sapon-Shevin

sent by Pam D. 10/5/07

Children’s Music Network board meeting 9/27/07

Present: Wiley, Caroline, Carole, Terri, Mara, Ruth, Barb, Liz, Marci, Erin Lee, Mr. Billy
Barb convened with Sara Pirtle song “Circle.” Frank delayed so Barb is chairing.
Check in (This was delayed ‘til more people got here.)

Barb - website work, wants to keep it going and growing as she leaves the job.

Ruth welcomed everyone to her house.

Welcome to new members of board, Liz and Wiley. Board orientation did happen with
Pam and Frank.

(hour-long phone call)

Outgoing directors - Ruth, Johnette, Mara. Terri Roben is returning to board, and Steven
is starting a new term after filling someone else’s term.

Carole asked about board appreciation. Caroline suggested a card for Johnette, who’s
not here. It was agreed this would be taken care of during weekend.

Ruth has been on the board for 20 years!

Agenda for approval - addition of income generation piece. However there may be time
today to move on to some of tomorrow’s items. Exec committee members are not here
yet, so we may do web discussion when they get here.

Returned to check-in.

Barb - website direction & transition as she departs from web management role;

Ruth - feels great about outcome of her fundraising letter, and enjoyed the good board
feedback at the last meeting, thanks to Terri for gathering leadership. Wants to continue

to be a resource & help strengthen her regional organization.

Caroline - trying to be a positive helpful force in transition on board, looking forward to
website’s new future role.

Carole - Great vitality in her greater Chicago region, new faces coming back, new
members. Energy that hasn’t been there in five years she’s been involved.

Marci - Has been on the board for a year. This is the first year she’s been really
involved. She organized the workshops for the weekend. Looking at how she can best
be involved in the board and organization.

Erin Lee - she enjoyed knowing people in the cities she visited when she was touring. It
really is a national networking organization! She realized it was okay to ask questions
about how things are done.

Mr. Billy - Has been on the board a year, and chaired the election committee. Loves the
network! He wants to find more ways to bring people into the fold.

Mara - We've been struggling about the culture of the organization, and | feel good
about my role in reminding people about value of community. She loved working on
opening and anniversary. Future - she believes the website is the most important
thing!!! She wonders how CMN can be more of a presence in other educational
organizations.

Liz - looking for ways to get involved.

Terri - Has been very involved in planning the 2007 conference. She has been very
impressed by Caroline’s role in doing her job for CMN. Caroline is like a co-chair! Terri
wants to turn her focus back to her own work for awhile.

Wiley - He’s received so much from the organization! Mr. Billy and Frank convinced him
to join the board. He looks forward to giving back. He wants to work on new
membership.

Mr. Billy - Board election committee report. Had 4 candidates and all were elected, after
sending out email and regular mail solicitations. Mr. Billy will do a report on the process
he went through, before the next board meeting. He wants to look at the question of
the policy of requiring board candidates’ previous attendance at national gathering when
policies and procedures are evaluated in the future. About 50 people cast ballots. Lots
of people participated in the committee, which helped a lot.

Carole - 2008 conference report. It will be Sept. 19-21. The title of the conference is
“CMN 21* birthday - Coming of Age.” It’s 45 minutes from Milwaukee and O’Hare
airports. It will be at a conference center on the beach in Zion, Illinois. Barbeque and
campfire on the beach! Contract has been signed. Kathleen Weinberg is the co-chair.
It’s slightly less expensive than this year’s conference. Location is Illinois Beach Resort
and Conference Center.

Caroline - 2009 conference report. Marie Hopper has chosen a resort in mountains near
Asheville. She hopes to have a signed contract soon. She and Carrie are beginning
outreach in their region to get folks there.

Carole said tomorrow we'll decide whether to do a Thursday & Friday board meeting next
year. The Thursday is replacing Sunday afternoon.

Terri - 2007 Conference report. 150 are registered for the conference, and most of these
are for the weekend. It’s new to allow local teachers to come in just for the workshops
on Saturday or Sunday, so we'll see how that works. The community housing has
worked well; there are about 11 people in community housing. Logistically, the action

has to be moved from Friday to Saturday because of rooms in use in the center. There
are 21 kids coming! They range from 4-13. We have an entire floor of the hotel to
ourselves. The hotel experience is a pain! We're hoping to get a little news coverage.
There are two radio shows that have a lot of range! Need to be sure that the vegetarian
food is saved for the vegetarians. Question of kids menu - there isn’t one.

Mr. Billy suggested thinking about a kids’ menu next year, if we anticipate having more
kids or same number.

Mara and Carole - Opening ceremonies. Carole says it should be like a party
atmosphere, and trying to get people to meet everyone in the room. There should be
lots of activity! We have a board introduction song. There will be short
announcements, dancing, singing, games. Plus the newcomers’ circle. The board will be
introduced - then will do a “make our circle grow” song to “Jump Jim Joe.” There will
also be a big circle dance that promotes interaction.

Ruth has a verbal welcome, and will do a song.

Mr. Billy - wonders about issues of movement and dancing for those who are not
comfortable. Mara suggests rhythm section as back-up band. And be blatant about
letting people know it’s okay not to dance and they can go play an instrument.

Mara - says overall we can give a message to people that differences will be respected.
Erin Lee - invite people to participate at their own comfort level.

The opening begins at 7:30.
Closing - We'll review this tomorrow.

Anniversary Committee Update - Mara. The program is planned out. Question of
whether annual meeting should come first or after. Caroline said it will be 15 minutes
long (the meeting). Will be discussed tomorrow.

Mara - Does everyone know we're doing topic groups? We're breaking out into special
groups during free time. We have large paper up to form the groups. We'll have a
designated meeting spot. Mara will facilitate how it will happen. People just decide they
want to form the groups, so it’s initiated by participants.

Fundraising letter/give a gig - Erin Lee - bothers me that people are being asked so
much to give money during the conference. It comes up a lot during the course of the
weekend.

Barbara suggests putting this in the income discussion.

Caroline on Give a Gig. Tina Stone agreed to organize it. There will be a form in the
folder.

Erin Lee and Marci wrote a song to celebrate “Give a Gig.” Carole suggests doing it
during the Saturday afternoon round robin because there will be a lot of people there.

Silent Auction update - There is almost $3,000 worth of items (in value). It could be very
successful!

Media coverage - If there are reporters, Ruth and Terri will serve as the publicists. Ruth
is hoping that reporters will cover the larger story of CMN, not just the keynote speaker.
Caroline wonders how public this conference is, and whether media presence is a
challenge to the safety of the event. Ruth says it’s a wonderful organization and a good
message to give out to the public. Barb says it’s important mainly to have people
designated as media reps who can give any reporters direction. Erin lee says there
should just be a designated escort.

Income generation report. Goal is to talk through plans of action on how we are raising
money and looking at sources of income. Look at things we do internally tomorrow. The
focus for now should be generating ideas for bringing in outside income.

Barb - in recent years, we've discussed that increasing membership is one of our
strategies for bringing in more income. Generally, internal fundraising has been a
substitute for raising dues or having a step structure for dues.

Carole - There’s a really bad feeling about “self promotion.” We are not tapping an
incredible fundraising source by not getting regions to have regional concerts that could
raise money directly for CMN. It could generate thousands of dollars. This is a sticky
wicket, because of question of who gets to perform.

Erin Lee - Has talked with Steven Zelin about this idea. The concert would espouse the
values that CMN celebrates. Steven is actually trying to organize a concert now in
Manhattan as a benefit for CMN. He is soliciting performers to submit songs. We think
concerts are a really big untapped resource.

Barb - we need to talk about the concerns and issues that have kept us from doing this
in the past. Get some feedback and give it back to the board. My concern is that it’s
tricky to raise money with concerts, so I’d want to hear back about that. And there’s the
thing of deciding on who is playing in it, etc.

Mr. Billy - Two things to consider. Making money is good, but raising awareness and
getting members is better. | think the concert should be free! Let’s get people to join!
We just need to look at other organizations that are doing this successfully.

Erin Lee - We did a fundraiser that raised a lot of money. There are a whole bunch of
issues that come with it, though. There were particular rules for the Manhattan concert.
People have put up too many concerns, but we could have guidelines that people could
follow.

Marci - Not that many people volunteer to do stuff! | don’t think we'll have people
fighting and clamoring to be in it.

Ruth - What makes CMN unique is that there are other considerations that differentiate
us from other organizations. What’s our strength can also be our obstacle. Let’s name
what we keep hitting up against. This is also our strength. There are considerations
that keep us from doing CMN recordings, songbooks, etc. We need to take time to
review that. There are in fact guidelines for things like the “Pass it on” songs issue.

Barb - Concerts are hard. | organize some pretty big concerts with headliners, and all
stages in between. It can be very successful, but also difficult, if not done right.

Marci - The policy document doesn’t spell out guidelines.

Mr. Billy - If we want to grow CMN, we have to be out there. We should be
communicating with people over and over. Things as simple as a two for one special
could be used. It’s our responsibility to deliver an experience that keep people there.
We just need to look at what we can mimic that fits in with our values.

Mara - We seem to still have a culture clash about what CMN is. We need to talk about
how we move forward, where are the places we need to preserve the core beliefs. For
example, some people have questioned what social justice has to do with music. To me,
it’s not just songs about the alphabet, but about peace and justice. What's different for
me about this organization is that there has been a core belief system. We need to have
a conversation about core beliefs and strategies. Let’s be honest about what’s going on.

Barb - This is a large, ongoing conversation. Another factor is the whole self promotion
question. We need to define what the balance is between individual recognition and
keeping things in a group context. If we put the concert idea out to our regions, we need
to keep talking about this. Entertainment and star entertainers are different from
promoting everyone singing and joining in.

Wiley - Idea of hiring a part time grant writer is a good idea. Get someone who'd be
willing to earn his or her salary out of the funds they raise. There are willing donors out
there, and I've never heard this idea in this organization. We could do this in addition to
the grassroots oriented ideas.

Caroline - in fact, this has been talked about a lot. We have considered hiring
fundraisers and people who bring in money. The big problem is to find out what product
we have. We do have the website, and we got a $10,000 grant for that. Even if you hire
someone you yourselves need to know what product you’re going to get the grant for.

Ruth - we've had these discussions over and over. When you talk about getting a grant
writer, yea Wiley. But we’ve had trouble finding the money for someone. We could have
an executive director who could do this. We have to keep hitting the process, chipping
away at it. | value this conversation very much. We have to be able to say these things
to move forward.

Erin Lee - We can’t seem to address making money without addressing the membership
issue. Concerts raise awareness! Raising the members brings in the money. We get
mixed messages about growing members. But we need to bring in the members.

| don’t want the elders to branch off from younger members. To younger people, My
space and all that is just how they experience the world. It’s not self promotion. It’s just
how they live and what they’re used to. | want to have a mentor system in CMN.

Barb - | want to come out of this with some action steps. Two ideas: concerts and grant-
writing.

Caroline - | have the membership development plan from 2004, which never came to
fruition. Are there any pieces that are still useful?

Carole - | don't belong to any organization that has dues that are as low as ours. If you
charge less, people think you’re not very good at what you do.

Mr. Billy - | see more and more ipods at my shows. Parents aren’t buying CD’s. We
could have CMN cards for people to buy downloads, but CMN gets a cut. This is a major
problem, because in 10 years CD’s are going to be over. It’s ano brainer.

Urban Ninja - there is a guy who does stunts who put in on You tube. We should do a
CMN song of the week. Everyone could put their songs on. We could find 52 people
who'd do a song that get posted. People would go to the website and it would get tons
of traffic.

Marci - we should use a questionnaire to address what Mara was talking about. Ask
people about concert idea. Have the board put together some clear guidelines. Then
let’s do a test concert and see how it goes. | volunteer to put together questions for the
BOD.

Caroline - If most people who used guidelines can’t understand them, we need to
improve them.

Barb - need nuts and bolts for the guidelines.
Marci and Erin will develop the concert more to bring back to us.

Mr. Billy will look at the ideas he mentioned and will write up some kind of proposal. The
song of the week idea might be put off for a bit.

These might be discussed at the next meeting or before that.

Barb - concerts, dues and download card will be considered and developed before the
winter meeting so they can be considered further then.

Dues are going to be considered by the executive committee.

The meeting resumed after dinner adjournment with Frank and Monty now in
attendance, too!

Mr. Billy - My Space Summary. We have a couple of hundred friends right now, and have
got 2-3 members as a result of my space. We're ready to move to step 2, which is
actually soliciting friends. We plan to move into bulletins, events calendars, blogs, but
not yet. Passive at the moment but we'd like to be a little more active. (Billy, Sue
Schnitzer, Sammy, Laura DeCesare) Before they approve someone they make sure the
person doesn’t have anyone with questionable content.

Barb - highlights from the report on the web site. E PIO is up now and had editorial with
environmental theme.

Results of CMN email list survey should be back by Oct. 15.

Carl put out some good ideas about using email and internet more to reach members.

Position of website manager - Barb has done this for 8 years and is leaving this year. It’s
been hard to find a volunteer. It’s more of a staff position right now. Barb will continue
as online services coordinator on 2008 to help transition the new person.

New direction - more interactive content on web site. Wiki form will help members build
the content. We're also redesigning the home page to recruit and invite membership.

Barb proposes a job that averages 20 hours per month. We need a place to start to talk
about it.

Mara - we need to honor how much work Barb has put in. (Applause)

Barb - It’s a real partnership with Caroline.

Ruth - There’s been great communication with Barb.

Barb - We're looking at matching Caroline’s salary at $18/hour. Carl receives $30/hour
for his work. Carl formats, makes decisions, but his job is to be the tech person. This

would be $4,000 or so per year.

We would like to make a decision tonight about whether to create this as a paid position,
and map out a process to hire somebody.

Ruth - Verizon might be a good source of grant money to fund this position.

Frank - To pay someone $18 an hour and the same for Caroline makes me
uncomfortable.

Mr. Billy - We don’t need to pay $18 an hour. We could get someone for $10 an hour. (If
that’s an issue.)

Erin - Who would be in charge of the content?

Billy - Are we hiring within CMN?

Barb - That’s a question, what is this person’s relationship to CMN?

Monty - Job seems more like a coordinator of online content.

Marci - It needs to be member. The website coordinator is going to be the most
important person we have. $18 may be too low! Caroline needs a raise. Website will be
more important soon than Pass it on.

Barb - job involves ability to track details, communicating with folks to get content
ready. There is a visioning part reflected in E-PIO. Thinking about what is the substance
we’re about? Also involving other people such as Monty who’s envisioning the

Marketplace aspect of the site.

Ruth - a lot of people have given tremendous amounts of time. Other people do jobs of
this magnitude in CMN as volunteers. Caroline is the hub of this organization. She’s

been very generous in having such a low salary. The priority would be to see Caroline’s
wage increased, and have that be as important as a website coordinator.

Barb - | have put out the invitation to be involved. There hasn’t been a huge response.
It hasn’t been put out there who would volunteer.

Frank - If we look at the numbers, it takes 96 new members to make that happen. If the
board’s going to make this to a paying position, we have to decide what we can pay. We
don’t have the funds to hire everyone.

Erin - Getting someone to do something free sometimes backfires. The person
volunteers and sometimes there are conflicts.

Others answer that mostly this hasn't been an issue.

Monty - Why a hired position, Barb?

Barb - | think it will be hard to find someone to sustain the work over a long period of
time. As a board we've said this is an important area for us. It’s a better way to make
sure that work happens. $18 is low for this website work. We're talking about $300 a
month.

Billy - There’s been a big change in web design. The group collaborative system. We
could set up the work in pieces. It doesn’t require any technical expertise.

Barb - that happens a little more on the website now, but | don’t think it’s a model that
will serve us very well as far as the visioning and leadership. Someone needs to hold the
big picture.

Mr. Billy - We need a marketing director to put together all the pieces for marketing. It
needs to be more a marketing leader, media leader.

Caroline - That doesn’t resonate with how | know the work. It would be more accurate to
say Barb’s position as online services coordinator could be subsumed into marketing.
The web manager is a more discrete piece.

Terri - could we try breaking it up and see how it works?

Monty - Carl could set the page up so that people could contribute their parts. We could
hire somebody to get that set up.

Billy - have we tried to get a volunteer from the membership?

Barb - we have tried to recruit for website work without much response. My concern
about pieces is | don’t want to coordinate it all.

We can look for a volunteer. If we don’t find a volunteer, then what?

Between now and the end of the year, the site redesign can continue. But a lot of other
functions will have to stop. We have to make a decision of some kind.

Frank - I'd like to keep things as they are now and find someone. It’s going to be hard,
paying or not, to find the right person. | don’t want to give a new person a brand new
project and then take the new things off the page.

Barb - I'm envisioning having it all figured out, and all the prep work has been addressed
already. | don’t want to see marketplace go on without somebody to figure it out.
Caroline can’t take this on. | want to get all the new things ready, but not get them live.
It’s not ready now, but if we finish our work, it will be ready to go soon.

Meeting recessed at 8:15. Agreed to continue discussion in the a.m.

9/28

Resuming notes at 2 p.m. (Mara recorded previous)

Regional reps discussion - Currently discussing money available from CMN to regional
reps. Organization needs to be clear about the purpose of the money available to
regional reps.

Caroline - Money is available to be used up front, but over time regions are to be self-
supporting.

Carole - If we do regional fundraising, can that be applied against our regional expense?
Money goes into different pockets, and it appears we are in the red.

Monty - if a region raises money, can it go into the region?

Caroline - Explaining policy. The money you have for your region for CMN is capped at
$1,000.

You can USE the money, but spending is a different thing. (People seem confused.)
Carole - be much more clear about how the money can be used. Is it a loan?

Caroline - It’s not like that. But you are putting the money back in.

Marci - disincentive to region to collect and spend money for their region.

Regional folks are concerned about having to replace the money.

Carole wants to have the money to grow the region. It’s disconcerting to look like we're
in the red. We took in what we spent, but it goes into different pockets so it looks like

we're in the red.

Pam - figure out what the goal is. Is the goal to get more people to join? If you go in the
red, it’s okay.

Caroline - You can get donations designated for your region. It can go above a thousand
dollars.

Concert issue comes up again. Steven Zelin is planning a concert but there seem to be
obstacles from the board - Pam wonders why this concert is a problem.

Carole - could we have a temporary allowance of leeway to regional reps to use their
money effectively?

Barb - we don’t need to change it right now, just communicate. These are bigger
questions than we can get to right now.

Caroline and Monty will work on language that’s already on the books. Caroline feels
that what Carole’s asking for is already in place.

Monty - what happens to membership dues when you sign up a new member?

Barbara - We are 501C3. In the regions we have made money available to people to
have cash in place. We took $5 from each membership but what happened was the
money grew exponentially and had a lot of money in regions with a lot of members. We
decided to put a cap of $1,000 and $500 (for region that’s smaller).

Carole is confused. Policy is not that you can spend $1,000 each year without putting
money back in. Monty agrees financial reports are confusing.

It isn’t clear what we have, say regional reps.

Pam - we will talk with Monty about this privately.

Magic Penny award is shown to the meeting!

Group does brief rehearsal of opening song, etc.

**kCentral office report was skipped. Caroline will need to send everyone the central
office report. [Caroline was not present at the meeting at this point; she was dealing

with the conference details elsewhere. She did not return to the meeting.]

Membership list - People were asked to look at the list and put their name down that
they’ll contact some of the people on the list to get them to re-join.

Financial Report (Barbara in Caroline’s place)

Sue asked what happens if you are not in a region. People explained that you should
just choose one to join.

Barbara - explains fundraising campaigns.

Question about why $11,641 loss in Jan-Aug 07 - it does not reflect the money collected
in registrations. A whole year report is done at the end of the year.

Barb - this report is just FYI, so it’s not a concern!

Pam - at winter meeting we will approve the '08 budget.

Carole - would like to have a whole year budget for comparison purposes. It doesn’t
really represent where we are.

Ruth - it’s important to see this because the board has to be aware of the finances. It’s
part of our being educated as board members.

Barbara updated the group on donations that have come in since the report figures were
done.

Barbara will mention Carole’s point to Caroline.

Carole - I’m curious if other regional reps are as in the dark as! am. | would like to see a
full year report in addition to this report. It would be nice to see a whole year of the
previous years, to compare apples to apples.

Frank - Frank and Pam are being profiled to sign checks on the account. Some people
will be taken off.

Pam - the fundraising letters have been taken care of, thanks to Patricia.
The give-a-gig fundraising report was also given.
The action core - Pam says we need to invite people to join that.

Thursday/Friday board meeting comments - People like it, though we might want to
consider whether we need childcare for board members’ children. Barbara says it’s hard
for her as an educator, especially around the holidays. Carole will be sure people get
free accommodations next year for the Thursday night. People think people are more
focused and relaxed today. People also liked the homey touch with Ruth.

Ruth’s fundraising mailing - would like acknowledgement. She feels this needs to be
acknowledged and recognized.

Pam - she was amazed at how much money was raised by the letter, and this actually
made her take the fundraising letter question off of the agenda.

Ruth says this shows the dangers of email and unfinished business. She didn’t realize
that’s why Pam took the item off the agenda. We have to be very, very mindful of
acknowledging what we do, and the item that someone does.

Ruth says we need to have further discussion about the topic of fundraising letters and
how to do it? Where do you think the money should come from? | have very strong
opinions about doing things like fundraising letters. There is an art to doing it. There is
value in board members sitting down and writing a note on the letter.

Pam said on topic of expired members, the personal contacts help.

to here

Internet services report.

Barb - we stopped at the website manager position. | am resigning as of end of the year
and will continue in 2008 as online services coordinator (for 2008 only). We weren't able
to come to a decision on the paid staff position. If we can’t make a decision on this, then
we need to have a process to recruit a volunteer website manager.

The website will have to go on hold if we don’t have a manager.
If we decide to find a volunteer, | don’t want to look alone for the person.

Mr. Billy will volunteer to help find a volunteer in the organization, or a small team of 2-3
people.

Barb - let’s first decide if it’s to be a paid position.

Mr. Billy - | believe we should use our own money as last resort. Finding a person or
team may be a good option.

Ruth - We should try to cull as list of people who have good websites. There’s a
resource here right now. Let’s consider whether we might want to do this. We don’t
have a 2008 budget to inform us on the financial decision.

Liz - is the idea of a volunteer permanent, or are we keeping the idea of a paid person
under consideration for the future?

Mr. Billy - a team idea is better. We can have a rotating web group. It’s a mentoring
situation. Too bad we didn’t do this a couple of years ago, to have Barbara mentor
someone.

Patricia - is it possible to put up a notice at the conference that we need a volunteer for
this position?

Pam - we should come to a consensus of how we are making the decision on who’s going
to do the website. Barb and Mr. Billy are a committee who will report back to the board
on the progress of the search. The sheet for the website manager can be put near the
topic sheets.

Barb - on the topic of Caroline - we need to discuss her position, her compensation and
bonuses, working environment.

Ruth - let’s appreciate Caroline! Give her calls, emails, etc. Her birthday is April 30.
We need to keep Caroline paid an appropriate amount.

Barbara - let’s also look at the tasks she does that we can help with.

Marci - when Caroline gives you information, you should write it down so you can give it
to the next person who is handling that task. If you compile it yourself, then Caroline
doesn’t have to reinvent that wheel. (Though someone pointed out that Caroline has
much of this written down. But there is always more info that is needed.)

Wiley - Let’s find ways to pay her more. Let’s also look at the independent contractor
situation.

[My notes end here. | guess the meeting was adjourned at this point. I’m not sure what
time it was.]

Board Meeting Minutes notes

Friday morning
Holiday Inn

Present: Erin Lee, Marci, Carole, Barb T., Frank, Pam, Liz, Mr. Billy, Monty, Sue, Mara,
Ruth, Caroline, Terri, Wiley
Pat is on speakerphone.

1. Barb T. did a brief recap of yesterday’s board meeting.

2. She reviewed potential income generation ideas including concerts (Marci) and
downloadable music possibilities (Mr. Billy). She stressed the importance of
exploring these things within the context of the prevailing principles of CMN,
including social justice, commitment to the environment, etc.

3. Discussion of Consensus decision making :
A handout was given about consensus and what it means. There was a lot of
discussion about what consensus means --- people have different experiences and
background understanding about what the term means.

We discussed:

The difference between being heard and being agreed with

What kind of results are produced by the different decision making process
---- does consensus take you to a different place?

How long it takes to reach consensus --- can it be very slow and time-
consuming?

Is there a time when we need to just “move on”?

Caroline reminded people that consensus decision making is the stated policy of
the organization. It was chosen because the people who started CMN -have a
vision for a better way for us all for society to operate. It was a way to preserve the
best way to operate. Attempt to differentiate between things that can go on fora
long time and those things that need to be decided quickly. She described the
difference between “testing consensus” and “voting.” The problem is that by email
it can look the same.

Are there different kinds of decisions that require different processes, time frames,
decision making venues. Some decisions need different kinds of decision making.

How do we decide what kinds of decisions are what kinds? People may not agree
about what’s urgent and what’s not.

Monty suggested having phone buddies that you talk to once a week who can keep you
in the loop and get your opinion/vote.

Distinction between urgent/non urgent
Important/not important

WE NEED TO TRY TO FIGURE THIS OUT// SAMPLE CHART??

Important Non-important
Urgent 222? Delegate who can
decide
Non-urgent Committee? Let someone decide
Wait for in-person?
Requires consensus

Winter meeting has been scheduled for Jan 12-13

SPRING MEETING
PLAN A: APR 26-27 IF FRANK CAN DO IT
PLAN B: JUN 7-8

CLOSING: FLUID AND WILL GET CONSTRUCTED. CHECK WITH FRANK AND BARB W.
IF YOU HAVE SUGGESTIONS. THEY WILL INCORPORATE SAMI’S SONG.

ANNIVERSARY UPDATE
ANNUAL MEETING: DECISION WAS MADE TO INCLUDE THE INFORMATION THAT
WAS ANNOUNCEMENT LIKE INTO THE ANNIVERSARY CELEBRATION

KEYNOTE LOGISTICS: THINGS WERE SORTED OUT. FOR NEXT YEAR ----- DO WE GO
TO THE NEXT PERSON ON THE LIST (TOM CHAPIN) OR GO FOR SOMEONE CLOSER.

MAGIC PENNY: SANDY BEYER HAS ORGANIZED THE TRIBUTE PORTION
AWARD IS HERE. YAY. IN ONE PIECE. YAY.

BUT IT’S LOST ......
WE SPENT SOME TIME LOOKING FOR IT

AFTER LUNCH

REGIONS

Monty made a presentation about Regional Issues. Wanted to know how to
empower the Reps to do more. How do we grow the regions? He feels we need to

give them more power and decision making possibilities. They didn’t spend enough
of their money?

CMN FALL 2007 BOARD MEETING TO DO LIST
May not be complete

Who? (not clear from notes)—
Develop a questionnaire for the board on perceptions of and feelings about our non-
promotion policy to inform drafters of concert guidelines

Executive Committee—
Take a look at the question of raising membership fees.

Carole—
Try to arrange for free housing Thurs. night for the fall 2008 board meeting.

Caroline—

With Monty, review region financial guidelines for clarity.

Arrange for periodic region financial reports to the reps.

Erin Lee—With Marci, develop guidelines draft for CMN benefit concerts
Marci— With Erin Lee, develop guidelines draft for CMN benefit concerts
Monty—With Caroline, review region financial guidelines for clarity.

Mr. Billy—

Write up a proposal for CMN iPod download cards and possibly describe a model for a
song of the week on our electronic sites.

CMN YTD INCOME AND EXPENSE REPORT
Board Meeting September 2007

INCOME

04 Fundraising
05 Fundraising
06 Fundraising
07 Fundraising
Directory Printout
Dividends
Donation Income
Interest
Logo Merchandise Sales
Membership Income
Miscellaneous Income
National Conference
Income

Nat Conf 04

Nat Conf 06

Nat Conf 07
PIO! Sales
Region Activities
Unrealized Gains/Losses
TOTAL INCOME

EXPENSE

Bank Service Charges
Board Expenses
Bookkeeping Services -
Chris
Brochure Expenses
Directory (Print) Expenses
Directory 04-05
Supplement
Fundraising Expenses
Logo
Magic Penny
National Conference 04
National Conference 05
National Conference 06
National Conference 07
National Conference 08
National Conference 09
Office Facility
Office Supplies
Online Services

Directory Online

E-Mail Groups

e-PIO!

Servers

Website
Outreach/Marketing
PIO! Expenses

Editor
Prod & Distribution

Postage

9/07 Attachment #3
Jan- Jan-Aug06 Jan-Aug05
AugO7
0.00 0.00 6,545.00
300.00 7,430.00 2,441.00
4,855.00 0.00 0.00
3,560.00 0.00 0.00
10.00 0.00 0.00
286.23 230.75 186.75
3,128.75 5,117.50 4,900.00
348.44 321.16 164.14
46.00 180.00 681.00
11,980.00 11,080.50 12,760.00
49.99 0.00 7.50
0.00 0.00 29.50
0.00 5,963.00 0.00
492.50 0.00 0.00
304.00 298.00 552.00
825.00 1,005.00 805.00
-4,070.42 -891.00 -798.00
22,115.49 30,734.91 28,273.89
Jan-Aug Jan-Au Jan-Au:
o7 06 05
368.55 303.41 296.34
2,814.76 2,817.39 2,035.69
1,331.25 1,068.75 789.00
0.00 0.00 3,037.20
48.60 118.80 0.00
0.00 0.00 505.26
375.81 167.85 358.60
3.60 12.04 0.00
16.20 147.60 163.70
0.00 0.00 63.00
0.00 406.65 3,411.30
46.90 2,842.28 4,119.04
2,926.41 86.40 0.00
843.80 0.00 0.00
111.60 0.00 0.00
1,700.00 0.00 0.00
99.50 321.34 399.29
158.40 108.00 45.00
268.20 142.20 109.20
0.00 9.00 121.80
537.00 455.97 616.50
1,812.00 594.00 1,195.30
150.60 201.00 7.20
1,500.00 3,000.00 1,500.00
4,720.80 2,848.68 3,357.45
817.12 419.31 468.60

Printing/Copying 0.00 18.35 0.00

Professional Services - CP 10,524.60 8,800.20 6,721.80
Region Activities Expense 919.87 923.11 330.58
Stock Account 0.00 0.00 3.60
Storage 663.00 606.00 564.00
Telephone 844.44 587.84 705.92
Temporary Staff 154.00 0.00 0.00
TOTAL EXPENSE 33,757.01 27,006.17 30,925.37
NET INCOME - 3,728.74 -2,651.48
11,641.52

9/07 Finance Report, cont.

Explanations for the YTD Financial Sheet—

(1) The years associated with each fundraising line item refer to the year the project
was initated, and the dollar figure represents what was taken in each calendar year.
For instance, the '05 Fundraising item shows a figure in each of the 3 years/columns:
¢ The ’05 column is from the 05 spring fund raising letter.

e¢ The ’06 column includes the return from the 05-06 Give A Gig.

e¢ The ’07 column shows an 05-06 Give A Gig pledge not paid until calendar year '07.

(2) The large jump ‘06 to ‘07 for P/O! production and distribution is due to slow billing
by our printer: a bill that should have been paid in ’06 wasn’t paid until '07.
Otherwise the 3 years would be similar.

(3) After checking, the only explanation | can find for the jump in postage is that the
rates went up considerably the first of this year.

Note on the Statement of Financial Position—

Our current total assets as of Aug. 31 are $56,783. Last year Aug. we had $62,992;
and in Aug. '05, $54,006; in Aug. '04, $40,135. The bump in '06 was because |

got more of the conference registrations in the computer—and therefore checks to the
bank—by the end of this period than in the other 2 years.

Notes on Fund Raising—

'07 Spring fund raising letter

¢ $3,835 as of 9/24; still trickling in—just received another gift last week.
e¢ 54 donors

¢ Range: $10-$1,000 (Cohen) (1 $250, 2 $150, 8 $100)

Misc.—
We've received 6 donations in memory of Miriam Sherman, totalling $340

THE CHILDREN’S MUSIC NETWORK
MEMBERSHIP REPORT 9/07 9/07 Attachment #2

Current Members

[9/07 [10/06 [10/05 [10/04 [10/03 [10/02

[403 [415 [414 [422 [440 [450
New 2006 55 Current Canada region 6
Lapsed 2006 94

New to date 2007 38

WEB SITE/ONLINE SERVICES REPORT: BOARD MEETING
9/27/07
Submitted by Barb Tilsen

I. VISION AND GOALS FOR THE WEB SITE AND ONLINE
SERVICES

Over the summer we had an in-depth phone meeting with members of
the web site team (Barb, Caroline, Carl, Mr. Billy, Monty, and Dave
Orleans). The Board meeting in May had affirmed that the public and
member parts of our web site are both important to continue to offer
and develop. In our web team meeting, we recognized that a key
direction for our online work lies in making our web site more
interactive—that this is one of the significant shifts in how the
internet has been functioning and growing in recent years. Our
discussion centered on how to make our web site more interactive;
how the public section of the web site can communicate in better
ways what CMN is about to the public at large, how to make it more
effective in building new membership; and how to make the member
section more dynamic and richer in member services by involving
more members in putting information up to share. The pages on our
web site that lend themselves to this approach are the song lists, kids
mania, member tool kits, regional rep tool kits/resources. One of the
important formats we are exploring for this is the wiki—there’s more
information explaining what a wiki is later in this report.

Beyond that phone meeting, work continued individually or in small
groups on a re-design of the main page of the CMN website, on how
to use the wiki format for CMN, on how to put more music onto our
web site, and on a proposal for the job of web site manager.

A. RE-DESIGN OF THE MAIN PAGE
Carl and Caroline worked on several design approaches for an
updated CMN home page. You can look at these possibilities at:
http://www.cmnonline.org/newlook/index3.htm
Across the top of the page are links to the four designs. At this point
all four are preliminary work-in-progress sketches. We welcome your
feedback, but we will continue working as a web team on refining and
developing these ideas as well as other new ones into a form that is
ready to present to the Board for feedback and approval.

B. WIKIS (from Carl):
One desire for the CMN website is to make a richer, deeper set of
resources available online. Such resources could act to draw people
closer to CMN and to get members more involved in the CMN
community. Several areas suggest themselves for better resources:


¢ Support for regional representatives, conference planners, and
members in other key organizational roles.

¢ The information and wisdom that moves through the current
email-based discussion list.

¢ Resources focused on activities such as teaching (Music Mania).

To do this, we propose to create a CMN wiki. A wikiis an online
encyclopedia written by a community of people. Editing and
collaboration are built into the wiki’s web pages, so that readers may
read about, edit, and talk about a subject as they use the website.

If you haven’t seen a wiki, give Wikipedia a tour: go to
http://en.wikipedia.org. Note that there are 2,006,907+ articles to
choose from. To find that subject that you’re interested in, you can
use the summary articles ( “topics”, “contents”, “features”, “lists”,
“glossaries”, “portals”, “timelines”) that provide a short description of
the subject and point you to more specific areas. Or, you can search
for your own topic using the search box on the left. For fun, search
for “Shubert.” Note the table of contents which jump down the page
into the article, and the links in the text that jump to other articles.
Through the tabs at the top of the article, you can edit the article and
discuss it with others.

We have been playing with a test wiki for CMN at
http://cmntest.wikispaces.com. If you'd like to look at it, the user

name and password are the same: cmnguest.

A CMN wiki would replace and extend the toolkit pages (member,
regional rep, etc.), the song resources (from email discussion group)
in the member’s area, and the kids Music Mania page. Initially it
would need an involved editor to organize the information, promote
its use, and support new users. Eventually there would be a core of
involved volunteers who update the wiki, and wide circle of members
who use the wiki on a more casual basis.

Full-featured wiki software can be rented at a small cost (as little as
$5/month) through an online service. The one technical limitation to
using a service is that CMN members would be required to log into
the wiki separately from the existing members pages. It would be
feasible for CMN, but not quite as inexpensive, to install wiki software
on its web server or create a unified login system. We propose
starting with a service, then evaluating the options once the wiki
reaches a critical mass.

C. ADDING MORE MUSIC TO THE CMN WEB SITE (AND
MYSPACE


We currently have audio files in three places on the web site: Peace
Resources listings, Magic Penny Pages, Member section MIDI files for
songs in PJO! At the last Board meeting, people expressed the desire
to have more music on our web site playing in more automatic ways
than users clicking on the song files. Our thought is to have a pool of
songs that we have permission from the songwriters and artists to use
both on the CMN web site and on the CMN MySpace page. Besides
the songs we currently have on our site, we could start to build this
pool with the two All Songs issues of PJO/—a natural place to tap
since they’ve been through a CMN selection process already. This is
one of the issues we need to address—how to make this accessible
and open to members while having criteria in place for what songs are
included. These songs will be representing our organization and I
think we have to have some standards in place for accepting songs
which we’ll need to articulate. We could consider songs using these
criteria:

¢ Song is well-crafted, well-recorded and appropriate for
children.

¢ Song is in keeping with the spirit of the principles of
CMN: encouraging cooperation, celebrating diversity,
building self-esteem, promoting respect and responsibility
for our environment, cultivating an understanding of
nonviolence and social justice

Once we have this song pool identified, Mr. Billy can rotate songs
however he feels is appropriate for MySpace. On our regular web
site, we could have a set-up for random rotation of songs if we have it
coming on with the main page or other pages on the site. We could
also add a “jukebox” page onto the public site, and let people go there
and either run “random play” or select specific songs to hear.

The other place we could rotate songs in is the Peace Resources
samples which you can click on from the PR main page. There’s one
song in each category to hear as an example, and those songs have
never changed. We wouldn’t have to get extra permissions for these,
just go through whichever songs we have audio files available for in
each category and periodically change what’s offered for each one in
the sample list.

The third place we could put more audio files is in the member section
in the PJO! MIDI file page of all songs appearing in PIO! Right now
those are Finale audio files that just simply play the melody, and we
could make a change to use regular audio files of these songs since
most are submitted as an audio file for the engraving process.

D. WEB SITE MANAGER POSITION
I will continue for 2008 as Online Services Coordinator, but I will be
resigning as web site manager at the end of 2007. Timing is critical
now, and as a board we need to have a plan and process in place for
how this work will proceed.

Both Caroline and I feel that the web site management requires one
person coordinating and that this has moved beyond the scope of a
volunteer position. We propose that we move the web site manager
into a paid position and hire someone from within CMN to fill it.

We could create this as a paid position with a flat fee paid each month
for the work needed, or we could set this up as a job with an hourly
wage (and if we do, we propose we use the same rate of pay that
Caroline receives which is $18/hr.). Time varies greatly from month
to month for this work, I would estimate I spend anywhere from 10-30
hours per month on web site work. There have been months where
it’s been less than ten and certainly months where it’s been more than
thirty. Also people’s personal work style plays a role as well, but we
are beginning a period where significant changes are underway on
the web site and we should be sure to factor that in our time
estimation. We could base what we pay on an expectation of an
average of 20 hours per month (which would equal $360/month,
$4,320/year). There will be months that time needed is less than this
and months where there is significantly more time required, but this
makes sense to me as an average and a place to start at this point in
time. A current job description of web site manager will be sent out
before the Board meeting.

Il. e-PIO! 2007
When the Sept. update is completed, e-PJO! 2007 will be online. It
includes:
1. Editorial
Making a Difference Song by Song by Jenny Heitler-Klevans
2. Judith Cook Tucker: Sharing the Cultural Riches of the World
interview by Sally Rogers (from Pass It On! #55/#56)
3. Mobilizing the Power of Our Audiences: Caring Kids Program
by Patricia Shih (from Pass It On! #55/#56)
4, Music with Older Kids: Musical Success with Special Needs
Kids
by Joanie Calem (from Pass It On! #54)
5. Music In Bloom
by Marie Hopper with panelists Joanie Calem, Amy Conley, Pam
Donkin, Carole Peterson, Kathy Reid-Naiman, and Tina Stone
(from Pass It On! #54)

Ill. STATISTICS

a). CMN EMAIL LIST: Caroline reports that the members e-mail
group currently has ranged between 200-208 subscribers for a while
now.

b). REPORT FROM CARL FOOTE:
Statistics for CMN website

For the months of July and August 2007, Google saw an average of 80
individuals visit the CMN site each day (vs 108 in April 07). Eighty-
four percent (90% in April 07) of those visitors were new to the site.
As shown in the graph below, this decrease in visitors started in the
middle of June. My expectation is that it will pick up again with the
start of school in September.

Visitors Overview Mar 1, 2007 - Aug 31, 2007

Visitors +

200 200

Mare| Mare] Mare] Mare! Aprill April April April April] May “May | May [May | June] June| June! June] July | July July | July [July | Auge! Augul Auge

Remember that these counts are mostly strangers to CMN - people
who are looking at the website for the first time. In July/Aug, visitors
came to the CMN website from:

childrensmusic.org: 24% (20%)

google.com: 23% (23%)
falcon.jmu.edu/~ramseyil/songs.htm: 22% (20%)
directly: 20% (14%)

yahoo.com: 4% (2%)

(and others)

This is the same pattern as reported previously. Referrals from
childrensmusic.org and falcon.jmu.edu were overwhelmingly new
visitors, who likely investigated those resource pages before finding
the CMN website directly. For those visiting via direct search, most
of the search terms contained some combination of the words

"children", "music", "song", and "network". Occasionally visitors
searched for specific people, songs, or topics.

The most visited public pages in July/Aug were:

Home Page: 37% (37%)
Peace Resources: 24% (18%)
Music Mania: 8% (14%)
Magic Penny: 4% (4%)

Pass It On: 3.6% (3%)

While the percentages go up and down over time, the general pattern
of page use is pretty stable from one season to the next. The one
exception is Music Mania, which follows the school year more closely:

Content Detail: /Mania.asp Mar 1, 2007 - Aug 31, 2007

Pageviews +

70 70

Marct! Marct| Marci] Marct! April | April {| April | April :| April:| May 7! May 1| May 2) May 2/ June | June | June [June : July 2/ July §! July 1] July 2I July 3] Augu| Augurl Augu!

Given the information that we have collected so far, it is difficult to
determine precisely what people are looking for when they google
“children’s music” then look at the CMN website. And whether there
are potential new members present. One option would be to place a
quick survey on the home page, for example:

Close Survey

Welcome to the Children’s Music

Network!

Are you a:
~ Parent
f Educator
Performer
™ Other:

Are you looking for:
™ Music
Performers
™ Recordings
™ Other

Thanks!

IV. EMAIL NEWSLETTER

SOME THOUGHTS FROM CARL FOR US TO THINK ABOUT

CMN doesn't communicate with its membership via email. This is
unusual in our over-stimulated, fragmented new millenium. Our
members are busy with big lives and, unless someone makes an effort
to stay connected to CMN, the tendency is to lose focus and slip
away. We really really need a quarterly (or monthly) email to all
members, no more than a page long, preferably by a named writer or
editor, saying "Hi, here's what's going on with CMN: we've got some
regional events coming up, and we just decided to give Sarah Pirtle
our Magic Penney award." The idea isn't to advertise CMN ina
promotional sense, but instead to create a conversation with members
so that they have a simple, low-stress connection to the organization.
Then, when they wish to engage more with CMN, communication isn't
a barrier....Our entire membership directory is already in an online
database. Why not send emails of regional gathering

announcements and news to all members in the region....Email is
inexpensive, and so can compliment postal mailings with more
frequent, short, casual updates of what's happening at CMN.

Could we either include this as a part of the paid online coordinator
position? Or perhaps someone is already acting as a host/moderator
for the email discussion group would be in a good position to take this
on. It has to be someone who stays current with news and events at
CMN. The emails should take no more than an hour to write,
quarterly. They can be passed to me to be sent in bulk, or I can set up
an admin page for the process.

Vv. CMN MEMBER EMAIL LIST

Member survey: As explained in the last two Web reports, over the
past few years as an internet services team, we have had discussions
about whether there should be limits placed on topics for discussion
on the CMN email list. At times we have gotten complaints about
messages being off-topic, too personal, too political, too much chatter,
inappropriate for children or workplaces, etc. Caroline, Greta and I
have differing opinions about whether the list should be self-
censoring/self-correcting/self-defining or whether there should be
parameters put in place and enforced on topics for discussion, and
what those parameters should be. We have been planning on sending
out a survey to CMN members since last fall about this issue. We also
wanted to get feedback about the effectiveness of the current email
list format. We developed the survey to send to all CMN members
who have email to get a sense of what people want and would like to
see happen. The purpose of the survey is to give us some feedback to

evaluate this whole subject. The survey was sent out in early
September 2007. Results of the survey will be compiled after Oct. 15,
2007 and will be reported to the Board. Below are the survey
questions.

Dear CMN Member,

One of the things CMN offers to members is the option to join the
CMN E-mail List—an opportunity to participate in an online
discussion of the common interests and concerns of our membership.
Participation in the CMN E-mail List has consistently stayed at right
around 200 or so members, though some members choose to drop off,
while others join up or re-join as their time and interest allows. We
want to evaluate how effectively this email list meets CMN's needs for
online discussion opportunities. This questionnaire is going out to all
CMN members who have email, we'd love to get your responses
whether or not you have participated in the CMN E-mail List. Please
take a moment to fill it out and return to me at
greta.pedersen@gmail.com.

Thank you!

Greta

CMN E-mail List Moderator

CMN E-mail List Questionnaire

1. If you are not a participant in the group, why?

2. If you are a participant, what do you like best about it?

3. What would you like to change?

4. Periodically, the subject of "what is appropriate for this list" comes
up.

a) Do you think there should be limits placed on what is discussed on
the CMN e-mail list?

b) If your answer is yes, how should they be enforced?

c) What do YOU feel are appropriate subjects for the group?

d) What do YOU feel are subjects best left out of the discussions?

5. Are you using the digest format?

a) If yes, what changes would you like to see in this format?

6. Would you like to see a message board as a means for CMN
member communication/discussion rather than the e-mail list format?
In case you're not familiar with the term, a message board is a web
page (or a separate piece of software) where people place messages
for others to find. People would visit that web site to view messages,
rather than have messages come directly to their own email address
as is the case in our current set up.

Here is one example of a message board:
http://www. pianostreet.com/smf/index.php
7, Any other comments?

VI. MARKETPLACE

The CMN Marketplace will be accessible on the public part of our web
site, and will be a place for CMN members to list any products or
services they are selling in the field of children’s music (e.g. cd’s,
books, posters, puppets, workshops, guides and curriculum, etc.).
CMN will not be selling anything directly, the listings on the
Marketplace will include links to wherever people are selling their
products. We also are setting up the relationship with CD Baby, so
that any sale on their site that originates from the CMN web site will
bring us a $1/unit donation back from CD Baby. One of the current
goals is to get the Marketplace up on the CMN web site before the
end of the year.

VII. Web site/Internet Services Team

Barb Tilsen—Web site Manager/Online Services Coordinator
Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Johnette Downing—Children’s Music Mania

Monty Harper —CMN Marketplace (Consultant on Design), MySpace
friend requests

Lisa Harper—MySpace friend requests

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Mr. Billy—CMN MySpace Manager

THE CHILDREN’S MUSIC NETWORK
BOARD OF DIRECTORS MEETING FALL 2008

Decisions Made by E-mail Since the June 2008 Board Meeting

Hire Web Site Manager

The search committee—Barb Tilsen, Liz Buchanan, Pam Donkin, and Caroline Presnell—
notified all CMN members about the position opening and a notice was published in a
few places outside CMN. The committee interviewed the three applicants by telephone
conference call. A recommendation to hire Jack MacSwan to begin work immediately or
as soon as possible went to the board by e-mail August 26, 2008. It was approved and
was announced to the board by Liz Buchanan by e-mail September 2, 2008.

Recorded by Caroline Presnell

Board Meeting Minutes September 18 and 19, 2008

Session 1: September 18th, afternoon and evening, at Carole Peterson’s home in
Park Ridge, Illinois

I. Call to Order

A) Introductions

Present - Board members Frank Hernandez, Pam Donkin, Terri Roben, Liz Buchanan,
Wiley Rankin, Barb Tilsen, Monty Harper, Joanie Calem, Purly Gates, Steve Zelin, Carole
Peterson, Patricia Shih, (evening only) Marci Appelbaum, (evening only) Erin Lee Kelly;
National Coordinator Caroline Presnell

B) Meeting Logistics
b1 - Notetaker - Terri Roben
b2 - Task list compiler - Liz Buchanan
b3 - Timekeeper - Carole Peterson

ll. Board Operations

A) Board Election Committee
Committee Chair Billy Grisack was unable to be present, so the full report was not given.

B) Newly Elected Board Members
Joanie Calem, Purly Gates welcomed.

C) Outgoing Board Members

Barbara Wright (over 20 years) and Barb Tilsen (9 years) recognized for their services
and dedication. Barb was thanked in person. A goodbye song was created, sung, and
recorded to send to both of them.

To Do for Purly Gates - will make mp3 (for Barb) and CD (for Barbara) of goodbye song.

D) Executive Committee

Monty Harper has been shadowing Exec Committee members Frank Hernandez and Pam
Donkin for last nine months. Sees wisdom in the shadowing process of having to listen
and not comment much while getting oriented to the work. He believes everyone
coming onto the E.C. should shadow first for a period.

Question of whether communications between board and Exec. Comm. is clear enough
was brought up. There was general agreement that policy decisions are made by the
board, and the Executive Committee has responsibility for interpreting and applying
policy. There was a suggestion to put on the agenda for next meeting the idea of having
the Exec Committee furnish a list at each board meeting of the topics and actions they
have dealt with since the last meeting.

E) Treasurer Duties

Steve Zelin feels shadowing for treasurer job has not gone well. Hasn't seen a list of
treasurer's duties and can’t say if he would be willing to be treasurer yet. Barbara
Wright has said that she would be willing to continue as treasurer if wanted. Steven and
others raised general questions about the stock account and how it should be managed.
The discussion was continued later in the meeting. (See item V-A.)

To Do - Exec Committee should confer with Barbara Wright on defining the treasurer's
duties and work with Steven to draft a job description

F) Reevaluate Action Core
Billy Grisack has agreed to coordinate the AC, but due to illness was not present to
report.

G) Future Meetings
Winter 2009: January 17 and 18; spring 2009: April 18 and 19.

Ill. Central Office Report

Caroline reported that all steps needed to date to implement the new dues schedule
have taken place and the remaining changes in the member database are being done
over time, as planned. Two corporate members have joined since the fee was raised to
$250. The board affirmed that members may pay their fees in two installments if they
wish, as has historically been done in practice.

Caroline said that she finds it increasingly hard to add new responsibilities to her work
load. Also, she continues to assess her tasks with a view toward handing some off to
others as practical so she can give more attention to writing up office procedures and
organizing files. She gave a brief history of the evolution of her job and how part of her
role came to be defined as the board’s agent for applying its policies and maintaining its
organization standards. The board affirmed that role in general, but no details were
discussed.

IV. Membership
A) Membership Count (See Attachment #1.)

B) Lapsed Member Contacts
Board would like Caroline to send it names of lapsed members so they can ask them why
they lapsed or left.

To Do - Caroline will send us a list of the lapsed members so far this year. Suggestion
that this happens every six months.

Patricia Shih proposes the creation of a membership committee and it is approved. Purly
Gates agrees to chair. Patricia Shih, Joanie Calem and Liz Buchanan agree to be on it.
This will be announced to members at the conference and by other means. The first task
of the committee will be to draft a proposed plan for contacting lapsed members.
Proposal for e-mail newsletters to members every quarter, but no decision.

C) State of Regions
cl - Regions Coordinator Monty Harper reports that there is a crisis in leadership,
i.e, no one wants to run for regional rep. Eight regions are overdue for elections;
out of 18 reps, only 4 have been duly elected, and the others are serving beyond
the terms for which they were elected. Monty suggests that regional rep elections
could be all done on the same date, conducted by a board member instead of by
regional reps. Some board members were of the opinion that incumbent reps
should not be put in the position of running region elections. It was decided that
Monty will organize elections for all overdue regions, consulting with Caroline.
(Also see the leadership training discussion under item VIII-A.)

V. Finances

A) Review Financial Statement (Attachment #2)

Several people expressed general concerns about the stock account, such as how it
should be managed and whether CMN should liquidate the account and sell any future
gift stock immediately. It was decided that board members need to get a fuller picture
of the current stock assets before making decisions about the account.

To Do - The Executive Committee will request that Barbara Wright put together a list of
the stock holdings and the history of their values.

To Do - Caroline will send board a record of the original value of the stocks.

It was decided that beginning 9/19/08, the policy will be that all non-cash donations that
aren't useful for CMN will be converted to cash at the earliest practicable time (at current
market value) at discretion of board.

B) 2007 Taxes
Caroline reported that the bookkeeper filed the return, on time.

VI. Fundraising

Wiley Rankin and Patricia Shih reported that the Fundraising Committee is considering
various ideas. When ready, they will make proposals to the Executive Committee and
then to the board. At this weekend’s conference they will announce the formation of the
committee and invite members to participate in it.

A) Spring Fundraising Letter
Went out with no return envelope, made less money than ever: $835.00. See finance
report.

B. Fall Fundraising Letter

b1 - Writer
To Do - The board suggested several names. Frank will contact them.

b2 - Sender
Someone will be solicited from the Action Core to send it out by November 1,
earlier than the usual November 15 (this year only).

To Do - Billy, as AC Coordinator, will contact the AC. (?)
VII. National Conference 2008 Report

A) Chair’s Report
Carole Peterson said that she and Co-chair Kathleen Weinberg worked well together,
splitting the work in half, and things have gone smoothly.

The board decided to leave the matter of remembering Tom Hunter, a member who died
recently, to attendees’ informal initiatives.

B) Opening
The planning is going well, with Wiley and Purly organizing it. No special action is
needed from the rest of the board.

C) Closing
Nancy Silber and Joanie Calem are planning it with Kathy Reid-Naiman.

D) 08-09 Give A Gig
dl - Coordinator: Tina Stone has agreed to coordinate Give-A-Gig again this year.
d2 - Kick-off: At the annual meeting. The board will make an effort to present the
GAG more prominently during the conference.

E) Magic Penny
Frank displayed the award to much appreciation. Jenny and David Heitler-Klevans are
organizing the tribute.

F) Reps Meeting at National Conference
Reps meeting - Saturday breakfast; Saturday lunch - table seating by region

G) Annual Community Meeting
The board finished planning details. The agenda will be:

e Erin Lee and Marci opening with GAG song, Frank and Pam with “Everybody Loves
Saturday Night”
Introduce board members by having them stand, as well as regional reps
Billy or Frank will do Action Core recruitment
Joanie Calem will recruit a writer for the P/O! conference report
Marie Hopper publicize 09 conference
Call for volunteers for future national conferences
Break-out sessions - 15 minutes
Special Interest groups - Marie, Monty, Erin Lee facilitating
Prospective board candidates - Pam, Carole, Marci
Membership - Purly, Joanie, Terri

Fundraising - Wiley, Patricia
MySpace, Online and P/O! - Barb T, Liz B
e 15 minute Web site Report and look at WIKI online- Barb Tilsen , Carl Foote (Web
technician)

H) Silent Auction Update

Carole reported that Susan Salidor and Brigid Finucane are in charge, and they have all
in place. They have introduced a new feature this year, the Glad Rags Rack, which is
used performance and dress-up clothes. Marie Hopper is in charge of the sales area and
will operate it according to the money handling system used last year.

1) Keynote Logistics
Patricia, the Keynote Committee chair, said that all arrangements are in place. Jackson
Gillman will introduce Bill Harley.

J) Newcomers Circle
Liz Buchanan will lead it.

Session 2: September 19th -- 9:30 a.m., all day, at Illinois Beach State Park Resort
and Conference Center, Zion Illinois

Present - Board members Frank Hernandez, Monty Harper, Patricia Shih, Barb Tilsen,
Pam Donkin, Erin Lee Kelly, Marci Appelbaum, Steven Zelin, Terri Roben, Patricia Shih,
Wiley Rankin, Joanie Calem, Purly Gates, Liz Buchanan; National Coordinator Caroline
Presnell; (for the duration of her report) 2009 Conference Chair and Regional
Representative Marie Hopper; (c. a half hour by speaker phone) Web Site Manager Jack
MacSwan

VIII. 2009 National Conference Report

A) Marie Hopper presented plans and a proposed timeline for various aspects of the
conference to be held October 9-11 in Black Mountain, North Carolina. She has some
committees in place and has a list of area organizations that she intends to contact
about the conference. Negotiations are already underway, with the approval of the
Executive Committee, with the Lake Edens Arts Festival (LEAF) on ways they and CMN
could collaborate around their events that will happen in the same locality a week apart.
They will partner with us and put our info in their flyers, and our members will be invited
to be a part of their festival and school outreach program.

Marie prefers to handle the conference registration herself next year. The board agreed
to this in general, and Marie and Caroline will confer to work out the logistical details.
Per prior board approval, she will conduct an art contest in local schools for a design for
the conference program book cover. She proposed adding a color option for program
book ads. The board approved this and the related ad fee schedule she offered.

Size B/W Color
Full page $250 $300
Half page $125 $175
Quarter page $60 $100

Eighth page $25 $50

Board will work with Marie on opening and closing. Marie will organize the conference
resource materials on file into a paper handbook for future organizers.

Marie said that the Black Mountain area has many opportunities for leadership
development training, including at the facility where our conference will be held. She
offered to look into them. The Executive Committee will consult with her on some
possibilities for the board and/or the regional representatives for the day before the
conference, including cost estimates.

B) Board Liaison
Carole Peterson - Action Step: Carole will set up a committee to work with Marie on a
theme for conference.

C) Magic Penny
cl - Name 08-09 Committee
The current Committee - Frank Hernandez, Phil Hoose, Sally Rogers, Jenny Heitler-
Klevans - will be asked if they will continue. Joanie Calem will shadow with the
possibility of joining the committee in the future.

c2 - Nominees

A number of people have been considered. The committee presented their
prioritized short list and the board approved it. There was some debate about
whether Magic Penny honoree and the keynoter should be the same to save
money. It was pointed out that discussion in previous meetings generally
described the Magic Penny as honoring the past and the keynote as pointing to
future trends and models. The two committees should be in close touch with each
other as they decide who should be chosen for these positions.

D) Keynote

The current committee - Patricia, Liz, Carole, Steven - will continue for the 2009
conference. Patricia reported that they are working with a prioritized list of five
nominees. She will send Liz the nomination form to post in the Web site’s Member Tool
Kit to invite nominations from members.

E) Workshops Proposals Process

Erin Lee and Marci said that the submission system used the last two years as a trial has
worked well and recommended that the board make it the standard. The board agreed.
Erin Lee and Marci will edit the guidelines if needed and send them to the board
members. They said they had had too few proposals for song swaps submitted to meet
the need and have had to solicit. The board recommended that if it happens again, the
organizers should contact board members to ask them to lead swaps.

IX. Biannual National Conferences

Carole proposes changing our conference scheduling to holding a national conference
only every other year and focus more on regional conferences in the alternate years.
Some reasons she and others offered for doing it were to rising travel costs and the need
to build up regions and regional leadership. A concern about such a change was that the
national give momentum to membership; for those who are not actively participating in
the planning process, a year is enough time to wait and you look forward to going. This
momentum is especially important if you we trying to create a national presence.

Timing would be an issue if we were to switch, since we have some degree of planning
already underway through 2011. A suggestion was made that to build up to an
alternating-year system, we might try combining several regions for the off-years, or
configuring geographic segments for conferences that wouldn’t necessarily follow our
region boundaries. Several people agreed that the board would need to recruit
organizers for the larger regional conferences rather than assuming that current reps
would do it and imposing the requirement on them. Other ideas: focusing on making
regional gatherings as large as nationals; focus on growing regions, and then once
regions are grown enough, try the biannual nationals. A committee will explore the idea
of biannual national conferences and bring information or a proposal to the Executive
Committee: Monty, Carole, Terri.

X. 2010 National Conference

Will be in LA, weekend of Columbus Day, Oct. 8-10. Co-chairs: Linda Johnson and Chris
Lamm. Jacki Breger will help with site selection and Dave Kinnoin will help as he can.
It’s hoped that the national conference will help to strengthen the region.

Xl. 2011 National Conference

Sammie Haynes will organize it providing that it can be in Maine or New Hampshire, to
which the board is agreeable. Liz Buchanan would possibly co-chair, depending on
circumstances.

XII. 2012 National Conference
Carole asked that it be in the Midwest. The board agreed. Need to recruit this weekend.

XIII. 2013 National Conference and Beyond
A. Leadership Recruitment
This item was not discussed.

XIV. Online Services Report (Attachment #3)

A) Statistics.
al - Summary
Stats are generally same as last year for Web site.

B) Web site Manager Position and Online Services Coordinator
b1 - Report from Liz and Jack
Jack MacSwan, the newly-hired Web site Manager, and Liz as the online services
coordinator are working well together and expect to have a constructive year with
the Web site. Barb T. will continue to help with the transition to the new oversight
team as needed.

C) CMN Email List/List Host and Web Host
Participation continues to hover at just over 200. Plans are underway to move from
Media3 to Yahoo Groups for list hosting.
cl - Guidelines for email list
After much discussion on how what’s acceptable discussion on the list relates to
our vision of CMN’s mission, the draft guidelines were adopted. (See Attachment
#3. Board is in consensus that the moderator will address issues raised by
messages that upset others. No profanities, and keep language respectful.

Participants will be asked to voluntarily follow guidelines for a 6-month trial period.
Guidelines will be posted to all CMN members, Greta Pedersen will continue to be
moderator. Her name and email address will be given to membership and people
will be asked to address their concerns to her rather than to the whole list.

D) CMN MySpace Report
dl - Criteria for accepting MySpace friends
Wiley reported that this is still being formalized.

d2 - Outreach through MySpace
Wiley will see about getting an Action Core team to personally invite the 400-plus
friends of CMN on the MySpace page to join CMN.

d3 - Member use of MySpace features
This item was not discussed.

d4 - MySpace blog

Blogging should be written with a professional tone and should go to the Web site
team for approval before being posted. Marci said that she has put a disclaimer on
her own blog in case she misses any offensive site links that come through
MySpace friends and proposed that CMN do the same. Proposal accepted.

E) New Projects Completed/Projects in Development
el - Report and comments on new Web site design and wiki
Positive response to new look and design. Several ideas and projects long in the
works are moving forward. See the report for details.

e2 - Prioritize projects in development for the coming year

It would be helpful to the team if the board gave some ideas for content of Web
site and for marketing as far as priorities. Barb T. recommends that the Songs
Online and Marketplace be first priorities. Others agree.

XV. Marketing (See report in Attachment #3.)

Jack MacSwan was introduced via speakerphone by Liz. He suggested that whereas the
previous Web site design focused more on dispensing information to membership, we
develop the new design to focus on attracting more members and creating content that
will attract corporate sponsors and memberships as well as being a focus for grants.
Pam suggested that he look into Google click-and-pay ad pay-per-click AdWords. In
response to questions about what kind of corporate members/sponsors he would
approach, he replied: Fortune 1000 companies, like L.L. Bean, that have arms with
charitable grants. He thinks it important to give people a reason to come back to Web
site; build traffic. Suggestion that we should pick a number for membership goal, and
another suggestion is to decide on goals and objectives. Another suggestion that we
need to develop guidelines for choosing corporate sponsors. Consensus is reached that
we will make a membership goal of increasing by 50% by this time next year. With that
specification, the goals and objectives section of the marketing report was adopted. The
other ideas would need more exploration by the Executive Committee and Liz, and
eventually the full board.

Action Step - Board email questions to Liz so she can send them to Jack. Liz said that
Jack is looking for specific information from the board on what we want from him and the
site.

Caroline was asked to look at the rest of the proposed plan for items that would involve
departures from current policy before the board considers these proposals.

XVI. PIO!

Editor Sue Schnitzer had sent word that she is making her way into the editor job. She
raised a concern for making the journal more financially viable, mentioning the following
aspects on which she would welcome board input:

e Increase advertising—Do we need an advertising manager to solicit and coordinate
ads? Should she add that to her own job description?
e Printing costs

Joanie volunteered to consult with Caroline on current arrangements and costs and then
research lower-cost printing and distribution options.

XVII. New Business

A) Magic Penny Award Design

Patricia Shih handed out copies of a couple of designs for a standard Magic Penny award,
which she feels would make it more appealing, valuable, and recognizable in the
childen’s music world. No action was taken on this.

B) Finance Committee Tasks
Wiley Rankin proposes that after we announce the new Give A Gig round at the
beginning of the annual meeting, we also ask that people think about corporate sponsors
and grants that they may be able to find. There are four sections of tasks for the
Fundraising Committee to divide up:

1) classified ads in PIO!

2) corporate sponsors and grants

3) hiring development director

4) fundraising concerts

Minutes prepared by Terri Roben and Caroline Presnell

THE CHILDREN’S MUSIC NETWORK
MEMBERSHIP REPORT 9/08

[9/08 | 9/07 [10/06 [10/05 [10/04 [10/03 [10/02 [10/01 |
[416 | 403 [415 [414 [422 [440 [450 [554 |
Current by Region: New to date this year: 69
8 Canada New to this date last year: 47
19 Great Lakes New to this date 2006: 46
29 Mid-Atlantic
71 Midwest
103 New England Lapsed to date this year: 64
54 New York Metro Lapsed to this date last year: 43
58 Northern California Lapsed to this date 2006: 47

17 Pacific Northwest

21 Southeast

34 Southern California
1 Undesignated (UK)

The Children’s Music Network Finance Report
September 2008 Board Meeting

Statement of Cash Flow YTD Comparison

January through July 2008

INCOME

05 Fundraising

06 Fundraising

07 Fundraising

08 Fundraising
Directory Printout
Dividends

Donation Income
Interest

Logo Merchandise Sales
Membership Income

Miscellaneous Income
National Conference
Income

Nat Conf 06

Nat Conf 07

Nat Conf 08

PIO! Sales

Region Activities
Region Misc. Income
Returned Check Charge
Unrealized Gains/Losses

TOTAL INCOME

EXPENSE

Bank Service Charges
Board Expenses
Bookkeeping Services -
Chris

Brochure Expenses
Directory (Print)
Expenses

Fundraising Expenses
Grants - Prof Serv -CP
Graphic Design
Insurance

Logo

Magic Penny

Misc. Expense

National Conference 05
National Conference 06

Jan-July
08

0.00
0.00
4,434.00
865.00
0.00
285.65
2,432.75
20.75
0.00
11,265.0
0

9.40

0.00
0.00
4,219.00

652.00
553.00
0.00
0.00

2,487.15

22,249.
40

269.69
1,971.00
1,113.75

0.00
0.00

849.31
109.80
0.00
950.00
59.40
48.60
0.00
0.00
0.00

Jan-July
07

300.00
4,720.00
3,485.00

0.00
10.00

194.22
3,093.75

338.99

46.00
10,200.0

0
49.99

0.00
467.50
0.00

42.00
825.00
0.00
0.00
-3,112.38

20,660.
07

323.84
2,404.36
1,215.00

0.00
28.80

370.41
0.00
0.00
0.00
3.60

16.20
0.00
0.00

46.90

Jan-July
06

7,205.00
0.00
0.00
0.00
0.00
178.75
3,958.00
274.96
180.00

8,820.00

0.00

162.00
0.00
0.00

292.00
380.00
0.00
0.00
-878.00

20,572.
71

267.42
2,665.55
1,023.75

0.00
118.80

146.25
0.00
0.00
0.00

12.04

104.40
0.00

406.65

1,193.40

[Attachment #2

National Conference 07
National Conference 08
National Conference 09
National Conference 10

National Conference 11
Office Facility

Servers

Website

Outreach/Marketing
PIO! Expenses

Editor

Prod & Distribution
Postage
Printing/Copying
Professional Services -
cP
Region Activities
Expense
Storage
Telephone
Temporary Staff

TOTAL EXPENSE

NET INCOME

0.00
2,069.06
88.20
1.80
Jan-
Julyo8
0.00

1,400.00

190.50
2,250.20
18.00

1,500.00
4,120.67
390.48
125.00
9,585.00

663.67
622.00
570.44

0.00

30,014.
06

7,764.6
6

The Children’s Music Network
Statement of Financial Position
July 31, 2008

ASSETS
Current Assets

Checking/Savings

Wells Fargo Checking
Wells Fargo Money Market

Total Checking/Savings
Other Current Assets

Stock Account - Wachovia

Transfer Account

Total Other Current Assets

Total Current Assets

LIABILITIES & EQUITY

Equity

Net Worth - Retained Earnings

Opening Bal Equity

2,872.41 43.20
777.20 0.00
111.60 0.00
0.00 0.00
Jan- Jan-
JulyO7 JulyO6
0.00 0.00
1,500.00 0.00
492.00 410.97
1,725.60 572.40
133.20 201.00
1,500.00 3,000.00
4,143.00 2,711.88
754.14 387.75
0.00 18.35
9,403.20 7,623.00
807.47 364.01
575.00 525.00
785.39 587.84
154.00 0.00
30,633. 22,935.
24 40
9,973.1 2,362.6
7 9
12,661.44
14,451.88
27,113.32
17,646.52
500.00
18,146.52
45,259.84
52,739.70
284.80

Net Income -7,764.66
Total Equity 45,259.84

TOTAL LIABILITIES & EQUITY 45,259.84

The Children's Music Network
Designated Funds
July 2008

GRANTS

FUNDS
Children's Music Day (in NYM balance) 1,024.52
National Conference Scholarship Fund 1,749.19

Growth Fund 6,250.00
Membership Scholarship Fund 2,688.70
Gift Membership Fund 635.00
Development Fund 2,650.00
TOTAL GRANTS AND FUNDS. 14,997.41
REGION BALANCES

Canada 500.00
Mid-Atlantic 500.00
Midwest 1,000.00

New England 1,000.00
Northern California 1,000.00

NY Metro * 2,024.52
Southeast 500.00
Southern California 1,000.00
Pacific Northwest 454.69

Great Lakes 500.00

Total Regions 8,479.21

* Duplicated Funds (NYM) (1,024.52)
PREPAID MEMBERSHIP 1,160.00

GRAND TOTAL DESIGNATED FUNDS 23,612.10

CMN WEB SITE/ONLINE SERVICES REPORT SEPTEMBER 2008

Submitted by Barb Tilsen
9/08 Attachment #3
I. Report from Carl Foote

Statistics for CMN website, March 1 thru August 31, 2008
After a high of 110 visitors per day at the end of January, traffic to the CMN

website has steadily decreased to a summer level of 72 visitors per day.
This is consistent with the pattern of use in previous years.

Visits per week
Mar 1, 2008 - Aug 31, 2008

4,000

The percentage of visitors who are new to the site remains in the 80% - 85%
range. Those who visited the site repeatedly tended to do so quite often
(every day or two) or relatively infrequently (one to three months).

Visitors continue to come to the CMN website from:

google.com: 24%
falcon.jmu.edu/~ramseyil/songs.htm: 20%
directly: 16%

childrensmusic.org: 16%

yahoo.com: 4%

(and others)

These numbers are within 2% of previous figures. Referrals from
childrensmusic.org and falcon.jmu.edu were overwhelmingly new visitors,
who likely investigated those resource pages before linking to the CMN
website. For those visiting via direct search, most of the search terms
contained some combination of the words "children", "music", "song", and
"network". Visitors also searched for specific people (i.e. Jan Nigro), songs
(Love Grows One By One), or topics (“songs kids should know”).

Likewise, the most visited public pages in the middle of 2008 follow the same
pattern as before:

Home Page: 33%
Peace Resources: 26%
Music Mania: 7%

Pass It On: 5%

Magic Penny: 4%

II. WEB SITE MANAGER POSITION AND ONLINE SERVICES
COORINDATOR

WEB SITE MANAGER: Four of us served as a search committee to find a new
web site manager for CMN (Liz Buchanan, Pam Donkin, Barb Tilsen and
Caroline Presnell). We received three applications, two of those individuals
were chosen as finalists and had one or more phone interviews. Our
committee unanimously recommended Jack MacSwan of Concord, MA to the
Board. The Board approved, and Jack accepted the position. Liz has met
with him and they will be giving a separate report. Barb has been working
with Jack on transitional materials and information.

ONLINE SERVICES COORDINATOR: Liz Buchanan will assume the
responsibilities of Online Services Coordinator. She and Barb have been
working on her transition into this job.

III. CMN EMAIL LIST/LIST HOST & WEB HOST

NEW EMAIL LIST HOST: It was presented and approved on the Board email
list to move the CMN email list host to Yahoo Groups. This change will
happen as soon as possible this fall. The BOD list and the regional reps list
will have to decide whether to move to Yahoo as well or stay with Media3.

WEB HOST: Carl is researching new web hosts. Media3 is our current ISP
and is unsatisfactory for our needs. He will make a recommendation soon.

GUIDELINES FOR THE CMN EMAIL LIST:

[Note: The guidelines submitted in the report were amended at the board
meeting. This section is the final version approved via e-mail after the
meeting.]

Ever since the CMN Email List began in March of 2002, this official Welcome
has been sent when someone joins the list:

CMN is “fertile ground” and the new CMN e-mail list is another place to
plant seeds and let them sprout! This list is a place where members
can dialog with each other, share information, questions, concerns,
touring info, resources, and other things related to CMN as an
organization as well as our interest and work regarding children and
music. The CMN e-mail list gives us one more way to connect with
each other. It expands our ability to easily communicate and extends
our network further into the worldwide web.

Since its inception, the CMN email list has deliberately been a self-monitoring
community tool. The role of list moderator has intentionally been low-key
and we relied on participating members to respond when use of the list
raised questions or concerns. A list etiquette evolved, with practices
communicated over time in informal ways on the list.

In these times when rising costs make travel more difficult, it’s ever more
important that we use the internet in the best possible ways to keep our
connections through CMN. Many of us are concerned that we lose some
members’ participation in the list because of some of the ways it has been
used. Over the years, there have been complaints about messages which do
not relate directly to our work with children, especially those of a personal or
political nature. On the other hand, people appreciate how the list provides
the chance to give and get support, and the opportunity to discuss the broad
issues underlying our work.

We hope that by offering a set of stated guidelines, we can strike a balance
that will keep the list vital and useful for the highest number of members.
These guidelines are the result of discussions among the online services
team, ideas and concerns shared by CMN members, and responses to the
2007 CMN member survey. We believe they are reflective of the best
practices that have evolved naturally over the years, and represent a
voluntary agreement about how to use this communication tool
respectfully and wisely.

Our list moderator will monitor the list more actively and contact people
individually with friendly reminders if posts seem at odds with the guidelines.
These guidelines will be sent out on a periodic basis as a reminder.

1. We ask that posts to the CMN email list be primarily on-topic. On-
topic subjects include all of the following:

« Requests for songs, information, personal and
performance-related announcements, problem-solving,
anecdotes, stories, etc. that relate to children’s music

* Requests for personal support, discussion of political
issues, discussion of professional issues as well as
parenting issues as they relate to children’s music

e Issues, concerns and suggestions about CMN as an
organization

2. Subject lines should reflect the main topic of the post; and as the topic
changes during the course of a discussion the subject line should
change to reflect that as well.

3. Off-topic posts should be labeled OT in the subject line, and the
subject line should accurately reflect the content of the post. We ask
people to use common sense in deciding whether off-topic posts are
appropriate to send to the CMN community. We ask people to refrain

from making partisan political posts unrelated to children and music,
and from sending messages that contain very personal detailed
medical information. Subjects considered confidential are not
appropriate to post on the CMN email list.

4. Please keep the tone of posts to the email list respectful, with no
inappropriate language or profanity. If you have questions or
concerns about a post please email the moderator directly rather than
posting them to the entire list (Greta Pedersen, greta@greta.net).
People are asked not to have one-on-one personal conversations on
the CMN email list.

5. If a message is posted about the health of one of our members, please
include an email address in the body of the message for people to
send their get well wishes, condolences, and offers of support. When
updates on someone’s situation are sent, that email address should be
included there too. Using the CMN email list to organize support for
an individual or their family is an appropriate use of the list.

6. If members are seeking ongoing help and support about an off-topic
issue, the CMN email list can be used to invite that support but
subsequent discussion and organizing should happen off the list.

7. We ask people to refrain from posting their gig dates unless they are
touring outside their region, or are trying to find additional dates or
other kinds of support while on the road.

8. When replying to a message on the email list, please refrain from
sending simple “I agree” type messages as a matter of course. Those
messages should be sent to individuals rather than the list as a whole.

9. When replying to messages, please delete all of the previous message
except the minimal information necessary to give the reply context.

10. These guidelines are meant to preserve the generous,
supportive, sharing nature of the CMN community which has been the
real strength and the heart and soul of the CMN email list.

IV. CMN MySpace Report - from Wiley Rankin

1) Right now, CMN has 434 friends, with about 8 waiting in the queue. |
added about 10 more today. My wife Debbie, a CMN member, is
helping me do this. It looks like a very manageable task to reply to
friend requests at a regular interval. The question | have is this -How
do we make decisions about accepting CMN myspace friends? | tend to
take a broad view- if the musician or organization seems to have a
constructive purpose (ie a music studio, or a Swedish Music Festival), |
say yes.

If the person is a main stream, adult contemporary musician, | assume
this is OK. But | would like some feedback.

If the content of someone’s lyrics seems hateful or destructive, | would
say no. | haven’t rejected anyone to this point.

Vv.

2) The plan regarding inviting friends to become members of CMN, as |
understand it, is to design a brief text which invites each CMN myspace
friend to become a member of CMN. | will take a crack at writing the
text, then run it by Liz and Mr. Billy, and then we will invite all 450 or
so friends.

At this point there is no way to do a group email to all our friends. | will
need help in sending individual messages, and will go to the Action
Core for this, and will make a brief announcement about this at the
Conference during the online services report. It would be a good way
to enlist several helpers, and would make it much easier to get all the
friends contacted.

There is also a bulletin function which Billy told me about, which seems
promising.

| sent a message to someone today who asked us how one finds
publishers for children’s music. | gave him our website, invited him to
the conference, and accepted him as a friend.

3) Upcoming shows- Billy suggested that CMN members could list
upcoming shows our myspace page. This would make a very
impressive list. Someone would have to agree to be the contact person
for the list of shows, and then to enter the info. | think | need to rather
pass on this task, but | could confer with those who are doing it.

4) Blogging- | would be willing to take a stab at this. This also could be
a group effort. People could email me, and then | could add to the blog.

5) Further development and use of our myspace page- It would be
good to ask for input at the conference, so that as creative ideas come
in, they could be encouraged.

NEW PROJECTS COMPLETED AND PROJECTS IN
DEVELOPMENT

WEB SITE REDESIGN

The new design of the web site will be finished Monday, Sept. 15". The
Board will be sent the URL to preview the design. It will go live on the
web site before the Board meeting and will be presented to the
membership at the annual meeting at the conference.

WIKIS

The wiki project has begun, Monty Harper is heading it up and right now
has some work started from the regional reps in the organization. This
will be previewed at the annual meeting at the conference.

CMN MARKETPLACE

The CMN Marketplace is conceived as a central place online for CMN
members to let other members and the public at large know about
products and services they have for sale. Much of the design of the
Marketplace is completed. The Marketplace will hopefully include a
relationship with cdbaby.com that would generate nominal income for
CMN from any sales made of member cd’s that cdbaby carries that
originates from our web site. This project has been on hold for some
time.

SONGS ONLINE

Right now there are two ways that songs are online on the CMN website:
in the Peace Resources listings and on the Magic Penny Pages. The Board
approved expanding the songs online to include general children’s songs
from CMN members. In the new web site design, the Jukebox on the main
page will include these songs once a process is set up for people to
submit their songs.

SONGS ON THE ENVIRONMENT

One of the long term projects envisioned for the web site has been to
develop more song resources based on the Peace Resources model for
the other principles of CMN. Several years ago the Board decided that the
next principal to be worked on would be the Environment. The Peace
Resources model is to identify the broad themes related to the principle
and list songs and other resources that relate. It includes audio files,
lyrics, links to web sites, info on recordings, etc.

SONGS IN PASS IT ON!

We've been including the MIDI files for the songs appearing in Pass /t On!
since the Fall 2005 issue. The MIDI files come from the Finale notation
software that we use for the engraving and we started including them for
those folks who are unable to read music. We've talked about two
directions for this page on the site. One is going back into older issues of
PIO! to add MIDI files for all the songs that have appeared in the journal.
The other idea suggested has been rather than including the MIDI files,
use the audio file that is generally included with the original submission of
the song. We don’t have those files for all songs that have appeared, but
should have them for most in more recent years. No decision has been
made about this, just been ideas in the works to be addressed at some
point.

EDUCATOR’S TOOL KIT

The Singer’s Tool Kit and Songwriter’s Tool Kit both have links to online
resources that people might find useful in their work. The Educator’s Tool
Kit was conceived with the same intent—to research and identify online
resources to assist the teachers and teaching artists in our membership
with their work. Nothing has been organized for it to date.

EMAIL NEWSLETTER

In the past we have briefly discussed sending a regular email newsletter
to our full membership with news about what we're doing online along
with any other announcements or items about CMN as a whole. We’ve
also talked very briefly about using an email newsletter as an outreach
tool to the general public who visit our site.

Web site/Internet Services Team

Barb Tilsen—Outgoing Web site Manager, Online Services Coordinator
Liz Buchanan—Incoming Online Services Coordinator

Jack MacSwan—Incoming Web site Manager

Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Wiley Rankin—CMN MySpace Manager

Mr. Billy

Monty Harper

(Cont.)

CMN MARKETING AND WEB SITE EDITORIAL GOALS
Submitted by Jack MacSwan and Liz Buchanan

The hiring committee for the web site manager set a goal of finding and
hiring an individual who could help us use the CMN web site to grow our
membership and better serve existing members. We hired Jack MacSwan,
who not only will serve as our web site manager but has a background and
active interest in marketing. Liz Buchanan and Jack met on September 8 and
discussed the need to establish a set of organizational targets and a
preliminary marketing strategy. Such a strategy will enable CMN to achieve
specific goals and objectives, including increasing website traffic and
converting site visitors to members.

The performance metrics following each bullet below are, as of now,
examples or discussion points to be considered by the Board and can be
amended based on what the Board concludes to be reasonable.

PLAN OUTLINE
Set Organizational Goals & Objectives
We propose that the CMN Board re-consider and quantify, with specific
targets, the following goals which seem to be ongoing objectives for Board.
e« Increase membership (50% to 100% growth)
« Retain existing members (90% retention)
« Increase the number of corporate sponsors (100% increase, target
large corporations)
e Increase grant solicitation ( “X” number of
submissions/requests)

Build Visibility
Building the visibility of CMN, both on the web and beyond, is a key means of
working toward achieving the objectives above. A visibility plan should
include some or all of the following, which are not directly web-related:
¢ Develop a publicity plan that schedules regular CMN contact with the
media and other parties of interest via press release
¢ Send press releases to key corporate and foundation targets to raise
awareness of CMN
¢ Make the Magic Penny Award a bigger deal. This will attract media
coverage and, to the extent it publicizes performers, may attract new
members and sponsors
¢ Establish affinity relationships with related organizations to get/give
links to/from reciprocal websites and consider e-mail list exchanges
¢ Go viral; encourage members to add a CMN message and website link
to their personal e-mail template
e Make e-PIO truly pass-on-able by enabling recipients of the e-version
to select articles or other creative assets, attach them to a CMN e-
mail template and forward it along

Proposed Web Site Editorial Plan

Establish www.cmnonline.org as a resource-rich destination site by
archiving music, past issues of e-PIO, toolkits, etc. to serve members
on-site

* Create an editorial calendar, extended out two years with new, topic-
specific content to be posted every quarter (monthly at some point?)

* Organize content around key topics (i.e. the environment, diversity,
social/emotional learning, peace, tolerance, getting through hard
times, etc.)

« Refresh content on a regular schedule and accompany the posting of
new content with an e-mail blast distributed to all members

* Create downloadable and/or interactive toolkits for specific subsets of
the membership (per our discussion of chapters or interest clusters)

* Focus all songs, e-PIO content, lesson plans, etc. on the theme-of-the-
quarter

e Expand the number of available transactions on the site (i.e. allow
members to listen to archived songs, download music, locate/reprint
back articles of PIO, join CMN, register for conferences, etc.)

« Encourage members to submit calendar items and to utilize the site as
an organizing tool for regional gatherings and song swaps

¢ Clean the site regularly to remove outdated items, reduce clutter and
maintain currency

The Children’s Music Network Finance Report
September 2008 Board Meeting

Statement of Cash Flow YTD Comparison

January through July 2008

INCOME

05 Fundraising

06 Fundraising

07 Fundraising

08 Fundraising
Directory Printout
Dividends

Donation Income
Interest

Logo Merchandise Sales
Membership Income

Miscellaneous Income
National Conference
Income

Nat Conf 06

Nat Conf 07

Nat Conf 08

PIO! Sales

Region Activities
Region Misc. Income
Returned Check Charge
Unrealized Gains/Losses

TOTAL INCOME

EXPENSE

Bank Service Charges
Board Expenses
Bookkeeping Services -
Chris

Brochure Expenses
Directory (Print)
Expenses

Fundraising Expenses
Grants - Prof Serv -CP
Graphic Design
Insurance

Logo

Magic Penny

Misc. Expense

National Conference 05
National Conference 06

Jan-July
08

0.00
0.00
4,434.00
865.00
0.00
285.65
2,432.75
20.75
0.00
11,265.0
0

9.40

0.00
0.00
4,219.00

652.00
553.00
0.00
0.00

2,487.15

22,249.
40

269.69
1,971.00
1,113.75

0.00
0.00

849.31
109.80
0.00
950.00
59.40
48.60
0.00
0.00
0.00

Jan-July
07

300.00
4,720.00
3,485.00

0.00
10.00

194.22
3,093.75

338.99

46.00
10,200.0
0

49.99

0.00
467.50
0.00

42.00
825.00
0.00
0.00
-3,112.38

20,660.
07

323.84
2,404.36
1,215.00

0.00
28.80

370.41
0.00
0.00
0.00
3.60

16.20
0.00
0.00

46.90

Jan-July
06

7,205.00
0.00
0.00
0.00
0.00
178.75
3,958.00
274.96
180.00

8,820.00

0.00

162.00
0.00
0.00

292.00
380.00
0.00
0.00
-878.00

20,572.
71

267.42
2,665.55
1,023.75

0.00
118.80

146.25
0.00
0.00
0.00

12.04

104.40
0.00

406.65

1,193.40

[Attachment #2

National Conference 07
National Conference 08
National Conference 09
National Conference 10
National Conference 11
Office Facility

Servers

Website

Outreach/Marketing
PIO! Expenses

Editor

Prod & Distribution
Postage
Printing/Copying
Professional Services -
CP.
Region Activities
Expense
Storage
Telephone
Temporary Staff

TOTAL EXPENSE

NET INCOME

0.00
2,069.06
88.20
1.80
0.00
1,400.00

Jan-
JulyO8
190.50

2,250.20
18.00

1,500.00
4,120.67
390.48
125.00
9,585.00

663.67
622.00
570.44
0.00
30,014.
06

7,764.6
6

The Children’s Music Network
Statement of Financial Position
July 31, 2008

ASSETS
Current Assets

Checking/Savings

Wells Fargo Checking

Wells Fargo Money Market

Total Checking/Savings

Other Current Assets

Stock Account - Wachovia

Transfer Account

Total Other Current Assets

Total Current Assets

LIABILITIES & EQUITY

Equity

Net Worth - Retained Earnings

Opening Bal Equity

2,872.41 43.20
777.20 0.00
111.60 0.00
0.00 0.00
0.00 0.00
1,500.00 0.00
Jan- Jan-
JulyO7 JulyO6
492.00 410.97
1,725.60 572.40
133.20 201.00
1,500.00 3,000.00
4,143.00 2,711.88
754.14 387.75
0.00 18.35
9,403.20 7,623.00
807.47 364.01
575.00 525.00
785.39 587.84
154.00 0.00
30,633. 22,935.
24 40
9,973.1 2,362.6
7 9
12,661.44
14,451.88
27,113.32
17,646.52
500.00
18,146.52
45,259.84
52,739.70
284.80

Net Income -7,764.66
Total Equity 45,259.84

TOTAL LIABILITIES & EQUITY 45,259.84

The Children's Music Network
Designated Funds
July 2008

GRANTS

FUNDS
Children's Music Day (in NYM balance) 1,024.52
National Conference Scholarship Fund 1,749.19

Growth Fund 6,250.00
Membership Scholarship Fund 2,688.70
Gift Membership Fund 635.00
Development Fund 2,650.00
TOTAL GRANTS AND FUNDS 14,997.41
REGION BALANCES

Canada 500.00
Mid-Atlantic 500.00
Midwest 1,000.00

New England 1,000.00
Northern California 1,000.00

NY Metro * 2,024.52
Southeast 500.00
Southern California 1,000.00
Pacific Northwest 454.69

Great Lakes 500.00

Total Regions 8,479.21

* Duplicated Funds (NYM) (1,024.52)
PREPAID MEMBERSHIP 1,160.00

GRAND TOTAL DESIGNATED FUNDS 23,612.10

The Children’s Music Network

Statement of Cash Flow YTD Comparison January through July Attachment
#2

1st figure is 2008, 2nd is 2007, 3rd is 2006

INCOME
05 Fundraising, 0.00, 300.00, 7,205.00
06 Fundraising, 0.00, 4,720.00, 0.00
07 Fundraising, 4,434.00, 3,485.00, 0.00
08 Fundraising, 865.00, 0.00, 0.00
Directory Printout, 0.00, 10.00, 0.00
Dividends, 285.65, 194.22, 178.75
Donation Income, 2,432.75, 3,093.75, 3,958.00
Interest, 20.75, 338.99, 274.96
Logo Merchandise Sales, 0.00, 46.00, 180.00
Membership Income, 11,265.00, 10,200.00, 8,820.00
Miscellaneous Income, 9.40, 49.99, 0.00
National Conference Income

Nat Conf 06, 0.00, 0.00, 162.00

Nat Conf 07, 0.00, 467.50, 0.00

Nat Conf 08, 4,219.00, 0.00, 0.00
PIO! Sales, 652.00, 42.00, 292.00
Region Activities, 553.00, 825.00, 380.00
Region Misc. Income, 0.00, 0.00, 0.00
Returned Check Charge, 0.00, 0.00, 0.00
Unrealized Gains/Losses, -2,487.15, -3,112.38, -878.00
TOTAL INCOME, 22,249.40, 20,660.07, 20,572.71

EXPENSE
Bank Service Charges, 269.69, 323.84, 267.42
Board Expenses, 1,971.00, 2,404.36, 2,665.55
Bookkeeping Services - Chris, 1,113.75, 1,215.00, 1,023.75
Brochure Expenses, 0.00, 0.00, 0.00
Directory (Print) Expenses, 0.00, 28.80, 118.80
Fundraising Expenses, 849.31, 370.41, 146.25
Grants - Prof Serv -CP, 109.80, 0.00, 0.00
Graphic Design, 0.00, 0.00, 0.00
Insurance, 950.00, 0.00, 0.00
Logo Merchandise, 59.40, 3.60, 12.04
Magic Penny, 48.60, 16.20, 104.40
Misc. Expense, 0.00, 0.00, 0.00
National Conference 05, 0.00, 0.00, 406.65
National Conference 06, 0.00, 46.90, 1,193.40
National Conference 07, 0.00, 2,872.41, 43.20
National Conference 08, 2,069.06, 777.20, 0.00
National Conference 09, 88.20, 111.60, 0.00
National Conference 10, 1.80, 0.00, 0.00
National Conference 11, 0.00, 0.00, 0.00
Office Facility, 1,400.00, 1,500.00, 0.00
Servers, 190.50, 492.00, 410.97
Website, 2,250.20, 1,725.60, 572.40
Outreach/Marketing, 18.00, 133.20, 201.00
PIO! Expenses
Editor, 1,500.00, 1,500.00, 3,000.00
Prod & Distribution, 4,120.67, 4,143.00, 2,711.88
Postage, 390.48, 754.14, 387.75
Printing/Copying, 125.00, 0.00, 18.35
Professional Services - CP, 9,585.00, 9,403.20, 7,623.00
Region Activities Expense, 663.67, 807.47, 364.01

Storage, 622.00, 575.00, 525.00

Telephone, 570.44, 785.39, 587.84

Temporary Staff, 0.00, 154.00, 0.00

TOTAL EXPENSE, 30,014.06, 30,633.24, 22,935.40
NET INCOME, -7,764.66, -9,973.17, -2,362.69

The Children’s Music Network Statement of Financial Position July 31, 2008

ASSETS

Current Assets

Checking/Savings

Wells Fargo Checking, 12,661.44
Wells Fargo Money Market, 14,451.88
Total Checking/Savings, 27,113.32
Other Current Assets

Stock Account - Wachovia, 17,646.52
Transfer Account, 500.00

Total Other Current Assets, 18,146.52

Total Current Assets, 45,259.84
TOTAL ASSETS, 45,259.84

LIABILITIES & EQUITY

Equity

Net Worth - Retained Earnings, 52,739.70
Opening Bal Equity, 284.80

Net Income, -7,764.66

Total Equity, 45,259.84

TOTAL LIABILITIES & EQUITY, 45,259.84

The Children's Music Network
Designated Funds
July 2008

GRANTS

FUNDS

Children's Music Day (in NYM balance), 1,024.52
National Conference Scholarship Fund, 1,749.19
Growth Fund, 6,250.00

Membership Scholarship Fund, 2,688.70

Gift Membership Fund, 635.00

Development Fund, 2,650.00

TOTAL GRANTS AND FUNDS,14,997.41

REGION BALANCES

Canada, 500.00

Mid-Atlantic, 500.00
Midwest, 1,000.00

New England, 1,000.00
Northern California, 1,000.00
NY Metro*, 2,024.52
Southeast, 500.00

Southern California, 1,000.00
Pacific Northwest, 454.69

Great Lakes, 500.00
Total Regions, 8,479.21

*Duplicated Funds (NYM), (1,024.52)
PREPAID MEMBERSHIP, 1,160.00

GRAND TOTAL DESIGNATED FUNDS, 23,612.10

THE CHILDREN’S MUSIC NETWORK
MEMBERSHIP REPORT 9/08

[9/08 | 9/07 [10/06 [10/05 [10/04 [10/03 [10/02 [10/01 |
[416 | 403 [415 [414 [422 [440 [450 [554 |
Current by Region: New to date this year: 69
8 Canada New to this date last year: 47
19 Great Lakes New to this date 2006: 46
29 Mid-Atlantic
71 Midwest
103 New England Lapsed to date this year: 64
54 New York Metro Lapsed to this date last year: 43
58 Northern California Lapsed to this date 2006: 47

17 Pacific Northwest

21 Southeast

34 Southern California
1 Undesignated (UK)

For Frank

Membership Report September 08
Current by Region

8 Canada

19 Great Lakes

29 Mid-Atlantic

71 Midwest

103 New England

54 New York Metro

58 Northern California
17 Pacific Northwest
21 Southeast

34 Southern California
1 Undesignated, UK

Total 416, Sep 2007 was 403, Oct 2006 was 416

THE CHILDREN’S MUSIC NETWORK
BOARD OF DIRECTORS MEETING FALL 2008

Decisions Made by E-mail Since the June 2008 Board Meeting

Hire Web Site Manager

The search committee—Barb Tilsen, Liz Buchanan, Pam Donkin, and Caroline Presnell—
notified all CMN members about the position opening and a notice was published in a
few places outside CMN. The committee interviewed the three applicants by telephone
conference call. A recommendation to hire Jack MacSwan to begin work immediately or
as soon as possible went to the board by e-mail August 26, 2008. It was approved and
was announced to the board by Liz Buchanan by e-mail September 2, 2008.

Recorded by Caroline Presnell

Board Meeting Minutes September 18 and 19, 2008

Session 1: September 18th, afternoon and evening, at Carole Peterson’s home in Park
Ridge, Illinois

I. Call to Order

A Introductions

Present: Board members Frank Hernandez, Pam Donkin, Terri Roben, Liz Buchanan,
Wiley Rankin, Barb Tilsen, Monty Harper, Joanie Calem, Purly Gates, Steve Zelin, Carole
Peterson, Patricia Shih, (evening only) Marci Appelbaum, (evening only) Erin Lee Kelly;
National Coordinator Caroline Presnell

B Meeting Logistics

b1 Notetaker: Terri Roben

b2 Task list compiler: Liz Buchanan
b3 Timekeeper: Carole Peterson

ll. Board Operations
A Board Election Committee
Committee Chair Billy Grisack was unable to be present, so the full report was not given.

B Newly Elected Board Members
Joanie Calem, Purly Gates welcomed.

C Outgoing Board Members

Barbara Wright (over 20 years) and Barb Tilsen (9 years) recognized for their services
and dedication. Barb was thanked in person. A goodbye song was created, sung, and
recorded to send to both of them.

To Do for Purly Gates: will make mp3 (for Barb) and CD (for Barbara) of goodbye song.

D Executive Committee

Monty Harper has been shadowing Exec Committee members Frank Hernandez and Pam
Donkin for last nine months. Sees wisdom in the shadowing process of having to listen
and not comment much while getting oriented to the work. He believes everyone
coming onto the E.C. should shadow first for a period.

Question of whether communications between board and Exec. Comm. is clear enough
was brought up. There was general agreement that policy decisions are made by the
board, and the Executive Committee has responsibility for interpreting and applying

policy. There was a suggestion to put on the agenda for next meeting the idea of having
the Exec Committee furnish a list at each board meeting of the topics and actions they
have dealt with since the last meeting.

E Treasurer Duties

Steve Zelin feels shadowing for treasurer job has not gone well. Hasn't seen a list of
treasurer's duties and can’t say if he would be willing to be treasurer yet. Barbara
Wright has said that she would be willing to continue as treasurer if wanted. Steven and
others raised general questions about the stock account and how it should be managed.
The discussion was continued later in the meeting. (See item V-A.)

To Do: Exec Committee should confer with Barbara Wright on defining the treasurer's
duties and work with Steven to draft a job description

F Reevaluate Action Core
Billy Grisack has agreed to coordinate the AC, but due to illness was not present to
report.

G Future Meetings
Winter 2009: January 17 and 18; spring 2009: April 18 and 19.

Ill. Central Office Report

Caroline reported that all steps needed to date to implement the new dues schedule
have taken place and the remaining changes in the member database are being done
over time, as planned. Two corporate members have joined since the fee was raised to
$250. The board affirmed that members may pay their fees in two installments if they
wish, as has historically been done in practice.

Caroline said that she finds it increasingly hard to add new responsibilities to her work
load. Also, she continues to assess her tasks with a view toward handing some off to
others as practical so she can give more attention to writing up office procedures and
organizing files. She gave a brief history of the evolution of her job and how her role
came to be defined as the board’s agent for applying its policies. The board affirmed
that role in general, but no details were discussed.

IV. Membership
A Membership Count (See Attachment #1.)

B Lapsed Member Contacts
Board would like Caroline to send it names of lapsed members so they can ask them why
they lapsed or left.

To Do: Caroline will send us a list of the lapsed members so far this year. Suggestion
that this happens every six months.

Patricia Shih proposes the creation of a membership committee and it is approved. Purly
Gates agrees to chair. Patricia Shih, Joanie Calem and Liz Buchanan agree to be on it.
This will be announced to members at the conference and by other means. The first task
of the committee will be to draft a proposed plan for contacting lapsed members.
Proposal for e-mail newsletters to members every quarter, but no decision.

C State of Regions
cl Regions Coordinator Monty Harper reports that there is a crisis in leadership,
i.e, no one wants to run for regional rep. Eight regions are overdue for elections;
out of 18 reps, only 4 have been duly elected, and the others are serving beyond
the terms for which they were elected. Monty suggests that regional rep elections
could be all done on the same date, conducted by a board member instead of by
regional reps. Some board members were of the opinion that incumbent reps
should not be put in the position of running region elections. It was decided that
Monty will organize elections for all overdue regions, consulting with Caroline.
(Also see the leadership training discussion under item VIII-A.)

V. Finances

A Review Financial Statement (Attachment #2)

Several people expressed general concerns about the stock account, such as how it
should be managed and whether CMN should liquidate the account and sell any future
gift stock immediately. It was decided that board members need to get a fuller picture
of the current stock assets before making decisions about the account.

To Do: The Executive Committee will request that Barbara Wright put together a list of
the stock holdings and the history of their values.

To Do: Caroline will send board a record of the original value of the stocks.

It was decided that beginning 9/19/08, the policy will be that all non-cash donations that
aren't useful for CMN will be converted to cash at the earliest practicable time (at current
market value) at discretion of board.

B 2007 Taxes
Caroline reported that the bookkeeper filed the return, on time.

VI. Fundraising

Wiley Rankin and Patricia Shih reported that the Fundraising Committee is considering
various ideas. When ready, they will make proposals to the Executive Committee and
then to the board. At this weekend’s conference they will announce the formation of the
committee and invite members to participate in it.

A Spring Fundraising Letter
Went out with no return envelope, made less money than ever: $835.00. See finance
report.

B Fall Fundraising Letter
b1 Writer

To Do: The board suggested several names. Frank will contact them.
b2 Sender
Someone will be solicited from the Action Core to send it out by November 1, earlier than

the usual November 15 (this year only).

To Do: Billy, as AC Coordinator, will contact the AC. (?)

Vil. National Conference 2008 Report

A Chair's Report

Carole Peterson said that she and Co-chair Kathleen Weinberg worked well together,
splitting the work in half, and things have gone smoothly.

The board decided to leave the matter of remembering Tom Hunter, a member who died
recently, to attendees’ informal initiatives.

B Opening
The planning is going well, with Wiley and Purly organizing it. No special action is
needed from the rest of the board.

C Closing
Nancy Silber and Joanie Calem are planning it with Kathy Reid-Naiman.

D 08-09 Give A Gig

dl Coordinator: Tina Stone has agreed to coordinate Give-A-Gig again this year.

d2 Kick-off: At the annual meeting. The board will make an effort to present the GAG
more prominently during the conference.

E Magic Penny
Frank displayed the award to much appreciation. Jenny and David Heitler-Klevans are
organizing the tribute.

F Reps Meeting at National Conference
Reps meeting: Saturday breakfast; Saturday lunch, table seating by region

G Annual Community Meeting
The board finished planning details. The agenda will be:

Erin Lee and Marci opening with GAG song, Frank and Pam with “Everybody Loves
Saturday Night”

Introduce board members by having them stand, as well as regional reps

Billy or Frank will do Action Core recruitment

Joanie Calem will recruit a writer for the P/O! conference report

Marie Hopper publicize 09 conference

Call for volunteers for future national conferences

Break-out sessions, 15 minutes

Special Interest groups: Marie, Monty, Erin Lee facilitating

Prospective board candidates: Pam, Carole, Marci

Membership: Purly, Joanie, Terri

Fundraising: Wiley, Patricia

MySpace, Online and P/O: Barb T, Liz B

15 minute Web site Report and look at WIKI online: Barb Tilsen , Carl Foote (Web
technician)

H Silent Auction Update

Carole reported that Susan Salidor and Brigid Finucane are in charge, and they have all
in place. They have introduced a new feature this year, the Glad Rags Rack, which is
used performance and dress-up clothes. Marie Hopper is in charge of the sales area and
will operate it according to the money handling system used last year.

| Keynote Logistics
Patricia, the Keynote Committee chair, said that all arrangements are in place. Jackson
Gillman will introduce Bill Harley.

J Newcomers Circle
Liz Buchanan will lead it.

Session 2: September 19th, 9:30 a.m., all day, at Illinois Beach State Park Resort and
Conference Center, Zion Illinois

Present: Board members Frank Hernandez, Monty Harper, Patricia Shih, Barb Tilsen, Pam
Donkin, Erin Lee Kelly, Marci Appelbaum, Steven Zelin, Terri Roben, Patricia Shih, Wiley
Rankin, Joanie Calem, Purly Gates, Liz Buchanan; National Coordinator Caroline Presnell;
(for the duration of her report) 2009 Conference Chair and Regional Representative
Marie Hopper; (c. a half hour by speaker phone) Web Site Manager Jack MacSwan

VIII. 2009 National Conference Report

A Marie Hopper presented plans and a proposed timeline for various aspects of the
conference to be held October 9-11 in Black Mountain, North Carolina. She has some
committees in place and has a list of area organizations that she intends to contact
about the conference. Negotiations are already underway, with the approval of the
Executive Committee, with the Lake Edens Arts Festival (LEAF) on ways they and CMN
could collaborate around their events that will happen in the same locality a week apart.
They will partner with us and put our info in their flyers, and our members will be invited
to be a part of their festival and school outreach program.

Marie prefers to handle the conference registration herself next year. The board agreed
to this in general, and Marie and Caroline will confer to work out the logistical details.
Per prior board approval, she will conduct an art contest in local schools for a design for
the conference program book cover. She proposed adding a color option for program
book ads. The board approved this and the related ad fee schedule she offered.

Size B/W Color

Full page $250 $300
Half page $125 $175
Quarter page $60 $100
Eighth page $25 $50

Board will work with Marie on opening and closing. Marie will organize the conference
resource materials on file into a paper handbook for future organizers.

Marie said that the Black Mountain area has many opportunities for leadership
development training, including at the facility where our conference will be held. She
offered to look into them. The Executive Committee will consult with her on some
possibilities for the board and/or the regional representatives for the day before the
conference, including cost estimates.

B Board Liaison
Carole Peterson, Action Step: Carole will set up a committee to work with Marie ona
theme for conference.

C Magic Penny

cl Name 08-09 Committee

The current Committee, Frank Hernandez, Phil Hoose, Sally Rogers, Jenny Heitler-
Klevans, will be asked if they will continue. Joanie Calem will shadow with the possibility
of joining the committee in the future.

c2 Nominees

A number of people have been considered. The committee presented their prioritized
short list and the board approved it. There was some debate about whether Magic
Penny honoree and the keynoter should be the same to save money. It was pointed out
that discussion in previous meetings generally described the Magic Penny as honoring
the past and the keynote as pointing to future trends and models. The two committees
should be in close touch with each other as they decide who should be chosen for these
positions.

D Keynote

The current committee, Patricia, Liz, Carole, Steven, will continue for the 2009
conference. Patricia reported that they are working with a prioritized list of five
nominees. She will send Liz the nomination form to post in the Web site’s Member Tool
Kit to invite nominations from members.

E Workshops Proposals Process

Erin Lee and Marci said that the submission system used the last two years as a trial has
worked well and recommended that the board make it the standard. The board agreed.
Erin Lee and Marci will edit the guidelines if needed and send them to the board
members. They said they had had too few proposals for song swaps submitted to meet
the need and have had to solicit. The board recommended that if it happens again, the
organizers should contact board members to ask them to lead swaps.

IX. Biannual National Conferences

Carole proposes changing our conference scheduling to holding a national conference
only every other year and focus more on regional conferences in the alternate years.
Some reasons she and others offered for doing it were to rising travel costs and the need
to build up regions and regional leadership. A concern about such a change was that the
national give momentum to membership; for those who are not actively participating in
the planning process, a year is enough time to wait and you look forward to going. This
momentum is especially important if you we trying to create a national presence.

Timing would be an issue if we were to switch, since we have some degree of planning
already underway through 2011. A suggestion was made that to build up to an
alternating-year system, we might try combining several regions for the off-years, or
configuring geographic segments for conferences that wouldn’t necessarily follow our
region boundaries. Several people agreed that the board would need to recruit
organizers for the larger regional conferences rather than assuming that current reps
would do it and imposing the requirement on them. Other ideas: focusing on making
regional gatherings as large as nationals; focus on growing regions, and then once
regions are grown enough, try the biannual nationals. A committee will explore the idea
of biannual national conferences and bring information or a proposal to the Executive
Committee: Monty, Carole, Terri.

X. 2010 National Conference

Will be in LA, weekend of Columbus Day, Oct. 8-10. Co-chairs: Linda Johnson and Chris
Lamm. Jacki Breger will help with site selection and Dave Kinnoin will help as he can.
It’s hoped that the national conference will help to strengthen the region.

Xl. 2011 National Conference

Sammie Haynes will organize it providing that it can be in Maine or New Hampshire, to
which the board is agreeable. Liz Buchanan would possibly co-chair, depending on
circumstances.

XII. 2012 National Conference
Carole asked that it be in the Midwest. The board agreed. Need to recruit this weekend.

XIII. 2013 National Conference and Beyond
A Leadership Recruitment
This item was not discussed.

XIV. Online Services Report (Attachment #3)

A Statistics.
al Summary
Stats are generally same as last year for Web site.

B Web site Manager Position and Online Services Coordinator

b1 Report from Liz and Jack

Jack MacSwan, the newly-hired Web site Manager, and Liz as the online services
coordinator are working well together and expect to have a constructive year with the
Web site. Barb T. will continue to help with the transition to the new oversight team as
needed.

C CMN Email List/List Host and Web Host

Participation continues to hover at just over 200. Plans are underway to move from
Media3 to Yahoo Groups for list hosting.

cl Guidelines for email list

After much discussion on how what's acceptable discussion on the list relates to our
vision of CMN’s mission, the draft guidelines were adopted. (See Attachment #3. Board
is in consensus that the moderator will address issues raised by messages that upset
others. No profanities, and keep language respectful. Participants will be asked to
voluntarily follow guidelines for a 6-month trial period. Guidelines will be posted to all
CMN members, Greta Pedersen will continue to be moderator. Her name and email
address will be given to membership and people will be asked to address their concerns
to her rather than to the whole list.

D CMN MySpace Report
dl Criteria for accepting MySpace friends
Wiley reported that this is still being formalized.

d2 Outreach through MySpace
Wiley will see about getting an Action Core team to personally invite the 400-plus friends
of CMN on the MySpace page to join CMN.

d3 Member use of MySpace features
This item was not discussed.

d4 MySpace blog

Blogging should be written with a professional tone and should go to the Web site team
for approval before being posted. Marci said that she has put a disclaimer on her own
blog in case she misses any offensive site links that come through MySpace friends and
proposed that CMN do the same. Proposal accepted.

E New Projects Completed/Projects in Development

el Report and comments on new Web site design and wiki

Positive response to new look and design. Several ideas and projects long in the works
are moving forward. See the report for details.

e2 Prioritize projects in development for the coming year

It would be helpful to the team if the board gave some ideas for content of Web site and
for marketing as far as priorities. Barb T. recommends that the Songs Online and
Marketplace be first priorities. Others agree.

XV. Marketing (See report in Attachment #3.)

Jack MacSwan was introduced via speakerphone by Liz. He suggested that whereas the
previous Web site design focused more on dispensing information to membership, we
develop the new design to focus on attracting more members and creating content that
will attract corporate sponsors and memberships as well as being a focus for grants.
Pam suggested that he look into Google click-and-pay ad pay-per-click AdWords. In
response to questions about what kind of corporate members/sponsors he would
approach, he replied: Fortune 1000 companies, like L.L. Bean, that have arms with
charitable grants. He thinks it important to give people a reason to come back to Web
site; build traffic. Suggestion that we should pick a number for membership goal, and
another suggestion is to decide on goals and objectives. Another suggestion that we
need to develop guidelines for choosing corporate sponsors. Consensus is reached that
we will make a membership goal of increasing by 50% by this time next year. With that
specification, the goals and objectives section of the marketing report was adopted. The
other ideas would need more exploration by the Executive Committee and Liz, and
eventually the full board.

Action Step: Board email questions to Liz so she can send them to Jack. Liz said that Jack
is looking for specific information from the board on what we want from him and the site.

Caroline was asked to look at the rest of the proposed plan for items that would involve
departures from current policy before the board considers these proposals.

XVI. PIO!

Editor Sue Schnitzer had sent word that she is making her way into the editor job. She
raised a concern for making the journal more financially viable, mentioning the following
aspects on which she would welcome board input:

Increase advertising—Do we need an advertising manager to solicit and coordinate ads?
Should she add that to her own job description?
Printing costs

Joanie volunteered to consult with Caroline on current arrangements and costs and then
research lower-cost printing and distribution options.

XVII. New Business

A Magic Penny Award Design

Patricia Shih handed out copies of a couple of designs for a standard Magic Penny award,
which she feels would make it more appealing, valuable, and recognizable in the
childen’s music world. No action was taken on this.

B Finance Committee Tasks

Wiley Rankin proposes that after we announce the new Give A Gig round at the
beginning of the annual meeting, we also ask that people think about corporate sponsors
and grants that they may be able to find. There are four sections of tasks for the
Fundraising Committee to divide up:

1 classified ads in PIO!

2 corporate sponsors and grants

3 hiring development director

4 fundraising concerts

Minutes prepared by Terri Roben and Caroline Presnell

CMN WEB SITE/ONLINE SERVICES REPORT SEPTEMBER 2008

Submitted by Barb Tilsen
9/08 Attachment #3}
I. Report from Carl Foote

Statistics for CMN website, March 1 thru August 31, 2008
After a high of 110 visitors per day at the end of January, traffic to the CMN

website has steadily decreased to a summer level of 72 visitors per day.
This is consistent with the pattern of use in previous years.

Visits per week
Mar 1, 2008 - Aug 31, 2008

4,000

1.000
———0—e.
a» Oo Og Omg a —_

500 500

The percentage of visitors who are new to the site remains in the 80% - 85%
range. Those who visited the site repeatedly tended to do so quite often
(every day or two) or relatively infrequently (one to three months).

Visitors continue to come to the CMN website from:

google.com: 24%
falcon.jmu.edu/~ramseyil/songs.htm: 20%
directly: 16%

childrensmusic.org: 16%

yahoo.com: 4%

(and others)

These numbers are within 2% of previous figures. Referrals from
childrensmusic.org and falcon.jmu.edu were overwhelmingly new visitors,
who likely investigated those resource pages before linking to the CMN
website. For those visiting via direct search, most of the search terms
contained some combination of the words "children", "music", "song", and
"network". Visitors also searched for specific people (i.e. Jan Nigro), songs
(Love Grows One By One), or topics (“songs kids should know”).

Likewise, the most visited public pages in the middle of 2008 follow the
same pattern as before:

Home Page: 33%
Peace Resources: 26%
Music Mania: 7%
Pass It On: 5%

Magic Penny: 4%

II. WEB SITE MANAGER POSITION AND ONLINE SERVICES
COORINDATOR

WEB SITE MANAGER: Four of us served as a search committee to find a
new web site manager for CMN (Liz Buchanan, Pam Donkin, Barb Tilsen
and Caroline Presnell). We received three applications, two of those
individuals were chosen as finalists and had one or more phone interviews.
Our committee unanimously recommended Jack MacSwan of Concord, MA
to the Board. The Board approved, and Jack accepted the position. Liz
has met with him and they will be giving a separate report. Barb has been
working with Jack on transitional materials and information.

ONLINE SERVICES COORDINATOR: Liz Buchanan will assume the
responsibilities of Online Services Coordinator. She and Barb have been
working on her transition into this job.

III. CMN EMAIL LIST/LIST HOST & WEB HOST

NEW EMAIL LIST HOST: It was presented and approved on the Board
email list to move the CMN email list host to Yahoo Groups. This change
will happen as soon as possible this fall. The BOD list and the regional reps
list will have to decide whether to move to Yahoo as well or stay with
Media3.

WEB HOST: Carl is researching new web hosts. Media3 is our current ISP
and is unsatisfactory for our needs. He will make a recommendation soon.

GUIDELINES FOR THE CMN EMAIL LIST:

[Note: The guidelines submitted in the report were amended at the board
meeting. This section is the final version approved via e-mail after the
meeting.]

Ever since the CMN Email List began in March of 2002, this official
Welcome has been sent when someone joins the list:

CMN is “fertile ground” and the new CMN e-mail list is another place
to plant seeds and let them sprout! This list is a place where
members can dialog with each other, share information, questions,
concerns, touring info, resources, and other things related to CMN as
an organization as well as our interest and work regarding children
and music. The CMN e-mail list gives us one more way to connect
with each other. It expands our ability to easily communicate and
extends our network further into the worldwide web.

Since its inception, the CMN email list has deliberately been a self-
monitoring community tool. The role of list moderator has intentionally
been low-key and we relied on participating members to respond when use
of the list raised questions or concerns. A list etiquette evolved, with
practices communicated over time in informal ways on the list.

In these times when rising costs make travel more difficult, it’s ever more
important that we use the internet in the best possible ways to keep our
connections through CMN. Many of us are concerned that we lose some
members’ participation in the list because of some of the ways it has been
used. Over the years, there have been complaints about messages which do
not relate directly to our work with children, especially those of a personal
or political nature. On the other hand, people appreciate how the list
provides the chance to give and get support, and the opportunity to discuss
the broad issues underlying our work.

We hope that by offering a set of stated guidelines, we can strike a balance
that will keep the list vital and useful for the highest number of members.
These guidelines are the result of discussions among the online services
team, ideas and concerns shared by CMN members, and responses to the
2007 CMN member survey. We believe they are reflective of the best
practices that have evolved naturally over the years, and represent a
voluntary agreement about how to use this communication tool
respectfully and wisely.

Our list moderator will monitor the list more actively and contact people
individually with friendly reminders if posts seem at odds with the
guidelines. These guidelines will be sent out on a periodic basis as a
reminder.

1. We ask that posts to the CMN email list be primarily on-topic. On-
topic subjects include all of the following:

« Requests for songs, information, personal and
performance-related announcements, problem-solving,
anecdotes, stories, etc. that relate to children’s music

« Requests for personal support, discussion of political
issues, discussion of professional issues as well as
parenting issues as they relate to children’s music

e Issues, concerns and suggestions about CMN as an
organization

2. Subject lines should reflect the main topic of the post; and as the topic
changes during the course of a discussion the subject line should
change to reflect that as well.

3. Off-topic posts should be labeled OT in the subject line, and the
subject line should accurately reflect the content of the post. We ask
people to use common sense in deciding whether off-topic posts are

appropriate to send to the CMN community. We ask people to refrain
from making partisan political posts unrelated to children and music,
and from sending messages that contain very personal detailed
medical information. Subjects considered confidential are not
appropriate to post on the CMN email list.

4. Please keep the tone of posts to the email list respectful, with no
inappropriate language or profanity. If you have questions or
concerns about a post please email the moderator directly rather than
posting them to the entire list (Greta Pedersen, greta@greta.net).
People are asked not to have one-on-one personal conversations on
the CMN email list.

5. If a message is posted about the health of one of our members, please
include an email address in the body of the message for people to
send their get well wishes, condolences, and offers of support. When
updates on someone’s situation are sent, that email address should be
included there too. Using the CMN email list to organize support for
an individual or their family is an appropriate use of the list.

6. If members are seeking ongoing help and support about an off-topic
issue, the CMN email list can be used to invite that support but
subsequent discussion and organizing should happen off the list.

7. We ask people to refrain from posting their gig dates unless they are
touring outside their region, or are trying to find additional dates or
other kinds of support while on the road.

8. When replying to a message on the email list, please refrain from
sending simple “I agree” type messages as a matter of course. Those
messages should be sent to individuals rather than the list as a whole.

9. When replying to messages, please delete all of the previous message
except the minimal information necessary to give the reply context.

10. These guidelines are meant to preserve the generous,
supportive, sharing nature of the CMN community which has been the
real strength and the heart and soul of the CMN email list.

IV. CMN MySpace Report - from Wiley Rankin

1) Right now, CMN has 434 friends, with about 8 waiting in the queue. I
added about 10 more today. My wife Debbie, a CMN member, is
helping me do this. It looks like a very manageable task to reply to
friend requests at a regular interval. The question I have is this -How
do we make decisions about accepting CMN myspace friends? I tend
to take a broad view- if the musician or organization seems to have a
constructive purpose (ie a music studio, or a Swedish Music Festival),
I say yes.

If the person is a main stream, adult contemporary musician, I assume
this is OK. But I would like some feedback.

If the content of someone’s lyrics seems hateful or destructive, I
would say no. I haven’t rejected anyone to this point.

Vv.

2) The plan regarding inviting friends to become members of CMN, as
I understand it, is to design a brief text which invites each CMN
myspace friend to become a member of CMN. I will take a crack at
writing the text, then run it by Liz and Mr. Billy, and then we will
invite all 450 or so friends.

At this point there is no way to do a group email to all our friends. I
will need help in sending individual messages, and will go to the
Action Core for this, and will make a brief announcement about this at
the Conference during the online services report. It would be a good
way to enlist several helpers, and would make it much easier to get all
the friends contacted.

There is also a bulletin function which Billy told me about, which
seems promising.

I sent a message to someone today who asked us how one finds
publishers for children’s music. I gave him our website, invited him to
the conference, and accepted him as a friend.

3) Upcoming shows- Billy suggested that CMN members could list
upcoming shows our myspace page. This would make a very
impressive list. Someone would have to agree to be the contact person
for the list of shows, and then to enter the info. I think I need to rather
pass on this task, but I could confer with those who are doing it.

4) Blogging- I would be willing to take a stab at this. This also could
be a group effort. People could email me, and then I could add to the
blog.

5) Further development and use of our myspace page- It would be
good to ask for input at the conference, so that as creative ideas come
in, they could be encouraged.

NEW PROJECTS COMPLETED AND PROJECTS IN
DEVELOPMENT

WEB SITE REDESIGN

The new design of the web site will be finished Monday, Sept. 15". The
Board will be sent the URL to preview the design. It will go live on the
web site before the Board meeting and will be presented to the
membership at the annual meeting at the conference.

WIKIS

The wiki project has begun, Monty Harper is heading it up and right now
has some work started from the regional reps in the organization. This
will be previewed at the annual meeting at the conference.

CMN MARKETPLACE

The CMN Marketplace is conceived as a central place online for CMN
members to let other members and the public at large know about
products and services they have for sale. Much of the design of the
Marketplace is completed. The Marketplace will hopefully include a
relationship with cdbaby.com that would generate nominal income for
CMN from any sales made of member cd’s that cdbaby carries that
originates from our web site. This project has been on hold for some
time.

SONGS ONLINE

Right now there are two ways that songs are online on the CMN website:
in the Peace Resources listings and on the Magic Penny Pages. The
Board approved expanding the songs online to include general children’s
songs from CMN members. In the new web site design, the Jukebox on
the main page will include these songs once a process is set up for
people to submit their songs.

SONGS ON THE ENVIRONMENT

One of the long term projects envisioned for the web site has been to
develop more song resources based on the Peace Resources model for
the other principles of CMN. Several years ago the Board decided that
the next principal to be worked on would be the Environment. The Peace
Resources model is to identify the broad themes related to the principle
and list songs and other resources that relate. It includes audio files,
lyrics, links to web sites, info on recordings, etc.

SONGS IN PASS IT ON!

We've been including the MIDI files for the songs appearing in Pass It
On! since the Fall 2005 issue. The MIDI files come from the Finale
notation software that we use for the engraving and we started including
them for those folks who are unable to read music. We’ve talked about
two directions for this page on the site. One is going back into older
issues of PIO! to add MIDI files for all the songs that have appeared in
the journal. The other idea suggested has been rather than including the
MIDI files, use the audio file that is generally included with the original
submission of the song. We don’t have those files for all songs that have
appeared, but should have them for most in more recent years. No
decision has been made about this, just been ideas in the works to be
addressed at some point.

EDUCATOR’S TOOL KIT

The Singer’s Tool Kit and Songwriter’s Tool Kit both have links to online
resources that people might find useful in their work. The Educator's
Tool Kit was conceived with the same intent—to research and identify
online resources to assist the teachers and teaching artists in our
membership with their work. Nothing has been organized for it to date.

EMAIL NEWSLETTER

In the past we have briefly discussed sending a regular email newsletter
to our full membership with news about what we're doing online along
with any other announcements or items about CMN as a whole. We’ve
also talked very briefly about using an email newsletter as an outreach
tool to the general public who visit our site.

Web site/Internet Services Team

Barb Tilsen—Outgoing Web site Manager, Online Services Coordinator
Liz Buchanan—Incoming Online Services Coordinator

Jack MacSwan—Incoming Web site Manager

Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Wiley Rankin—CMN MySpace Manager

Mr. Billy

Monty Harper

(Cont.)

CMN MARKETING AND WEB SITE EDITORIAL GOALS
Submitted by Jack MacSwan and Liz Buchanan

The hiring committee for the web site manager set a goal of finding and
hiring an individual who could help us use the CMN web site to grow our
membership and better serve existing members. We hired Jack MacSwan,
who not only will serve as our web site manager but has a background and
active interest in marketing. Liz Buchanan and Jack met on September 8
and discussed the need to establish a set of organizational targets anda
preliminary marketing strategy. Such a strategy will enable CMN to
achieve specific goals and objectives, including increasing website traffic
and converting site visitors to members.
The performance metrics following each bullet below are, as of now,
examples or discussion points to be considered by the Board and can be
amended based on what the Board concludes to be reasonable.
PLAN OUTLINE

Set Organizational Goals & Objectives
We propose that the CMN Board re-consider and quantify, with specific
targets, the following goals which seem to be ongoing objectives for Board.

« Increase membership (50% to 100% growth)

e Retain existing members (90% retention)

« Increase the number of corporate sponsors (100% increase, target

large corporations)
« Increase grant solicitation ( “X” number of
submissions/requests)

Build Visibility
Building the visibility of CMN, both on the web and beyond, is a key means
of working toward achieving the objectives above. A visibility plan should
include some or all of the following, which are not directly web-related:
¢ Develop a publicity plan that schedules regular CMN contact with the
media and other parties of interest via press release
¢ Send press releases to key corporate and foundation targets to raise
awareness of CMN
¢ Make the Magic Penny Award a bigger deal. This will attract media
coverage and, to the extent it publicizes performers, may attract new
members and sponsors
¢ Establish affinity relationships with related organizations to get/give
links to/from reciprocal websites and consider e-mail list exchanges
* Go viral; encourage members to add a CMN message and website link
to their personal e-mail template
¢ Make e-PIO truly pass-on-able by enabling recipients of the e-version
to select articles or other creative assets, attach them to a CMN e-
mail template and forward it along

Eeqnosed Web Site Editorial Plan

Establish www.cmnonline.org as a resource-rich destination site by
archiving music, past issues of e-PIJO, toolkits, etc. to serve members
on-site

* Create an editorial calendar, extended out two years with new, topic-
specific content to be posted every quarter (monthly at some point?)

* Organize content around key topics (i.e. the environment, diversity,
social/emotional learning, peace, tolerance, getting through hard
times, etc.)

« Refresh content on a regular schedule and accompany the posting of
new content with an e-mail blast distributed to all members

* Create downloadable and/or interactive toolkits for specific subsets of
the membership (per our discussion of chapters or interest clusters)

« Focus all songs, e-PIO content, lesson plans, etc. on the theme-of-the-
quarter

« Expand the number of available transactions on the site (i.e. allow
members to listen to archived songs, download music, locate/reprint
back articles of PIO, join CMN, register for conferences, etc.)

« Encourage members to submit calendar items and to utilize the site as
an organizing tool for regional gatherings and song swaps

¢ Clean the site regularly to remove outdated items, reduce clutter and
maintain currency

To Do List CMN 9/2008 BOD Meeting
From Liz Buchanan 9/28/08

1. Appreciation for Barbara Wright do a good-bye song for her and send a card. Purly
will organize it. Letts do it now! Purly will send a CD!

2. Exec will meet with Barbara Wright to clearly define the treasurer's duties, with the
thought that Steven Zelin might take over the position as of January, 2009.

3. Everyone will put the next BOD meetings on their calendars January 17-18 and April
18-19.

4. Purly will organize a membership committee. Joanie and Liz will help. Membership
committee will work on a policy to deal with lapsed members, among other membership
matters. It was decided, the next day, that wed set a goal of increasing membership
50% in the coming year. Presumably this committee would flesh out ways to go about
bringing in new members.

5. Monty will talk with Caroline about reconfiguring the regional rep election procedure.

6. Barbara is writing up history of stock account, per Steven's request. The BOD is
requesting that Caroline give us history of the current stock holdings.

7. Fall FR letter sender. Someone Mister Billy? will ask the Action Core for a
volunteer.

8. Exec (Frank) will ask Bonnie, Sarah or Bruce to consider writing the FallFR letter.

9. Anyone with questions, comments or ideas about the website for Jack should email
Liz. Liz requests that BOD members offer her any thoughts they may have about the
memo that she and Jack sent regarding CMN's web goals and marketing. (We didn?t
discuss a lot of the specifics during the BOD meeting, so please do have a look and offer
feedback. If any of you need me to resend that memo to you, just let me know and III
do so right away.)

10. Carole will work with Marie on theme for 2009 conference. Wow thisone seems to
be DONE now! | love the Patchwork of Songs? idea.

11. Marie will make a press release about 2009 conference available to members for
distribution to organizations and media they know.

12. Frank will ask Magic Penny Committee to have someone on that committee
volunteer to be a point person for publicity. (Actually, | have taken initial action on this
Jack and | are willing to do a press release about it, and | asked Jenny Heitler-Klevans for
input. If someone else is working on this already, let me know ASAP.)

13. Liz will talk to Jack about getting the nomination form for conference keynote
speaker into members? section online.

CP note: a few more not on here

Action Core
What is the Action Core?

The Action Core is a group of CMN members who volunteer their time and
talents to help and support other members with important tasks.

What is the role of the Action Core Coordinator?

The Action Core Coordinator is an individual from the Action Core who will
keep a list of members that will include names, contact info, talents and
areas of interest.

The general membership, committees, BOD and exec may contact the Action Core
Coordinator with needs and requests that require additional manpower
(personpower?).

The Action Core Coordinator may supply the requestor with a full list,
survey the Action Core Volunteers or directly solicit volunteers that match
the criteria of the task at hand.

The Action Core Coordinator is responsible to maintain, update and actively
encourage members to join and help grow the list.

The Action Core Coordinator should have one assistant to learn the role with
the understanding that that person will assume the role of the Action Core
Coordinator with 90 days notice. The incoming Action Core Coordinator will
need to secure a new assistant to learn and shadow before the switch.

MORE-consider using Twitter (or some other private Social Network) to keep
the Action Core in constant contact, excited about CMN and in the loop.

Agenda item II-H
Advisory Board Report
Liz's proposal for the tasks of the Advisory Board

1) Provide one task per year to CMN (such as writing a fundraising
letter, performing one or more fundraising concerts, raising money in
other ways, marketing, raising visibility of CMN by doing a media
interview, helping assemble a media list, etc.). Task to be determined
individually for each Advisory Board member. Advisory Board would be
listed on our web page, PIO! and wherever else we are listing BOD
members.

2) Offer advice to the current BOD on an as-needed basis.

3) If possible, attend our national conference and encourage others to
doso. A lunch on the Friday of the conference could be planned for
Advisory Board members with the BOD.

My view when | proposed the Advisory Board was that it would be
composed of a small group of longtime CMN members who’ve made
significant contributions to the organization. However, we might wish
to consider bringing on a couple of individuals who are prominent in the
children’s music field who have not specifically been active in CMN. In
these cases, | think we’d need to have a member who knows that
individual and has a clear understanding of what that person might be
able to offer us. We don’t just want figureheads who have no
particular responsibility to CMN, in my view.

Motion to BOD: | propose that we choose a minimum of six people to
invite to be on our Advisory Board, and several alternates in case some
of them refuse. Once the candidates are decided, we'll decide who will
invite them. Someone (Liz?) should draft a letter formally describing
our expectations, but the invitation should first come verbally from a
CMN board member or non-board member if someone else in CMN
knows this person especially well. Once these people agree to be on
the Advisory Board, we'll assign a person on the board who’s the liaison
with that person. That person will serve as the contact with the Ad
Board member, unless it’s someone whom several of us know well.
Between the two of them, they’ll decide on tasks the Advisory Board
member will undertake.

Advisory Board members’ terms. | feel certain some individuals would
prefer to serve limited terms. We could offer people a three-year term,
renewable if they wish to continue serving.

Names that have been proposed, in no particular order.

members are welcome to suggest additional names.

Phil Hoose
Sally Rogers
Joanne Hammil
Tom Pease
Barb Tilsen
Ruth Pelham
Stewart Stotts
Barbara Wright
Dave Kinnoin
Dave Orleans
Debbie Block
Dan Zanes
Marcy Marxer
Cathy Fink
Pete Seeger
Tom Paxton
Peter Yarrow
Paul Stookey
Steve Roslonek (SteveSongs)

All Magic Penny winners not previously mentioned.

Board

Additionally, these names were floated by the previous BOD that was

considering the Advisory Board.
Paul Buchanan (lawyer, Tenn.)

Claire Green (Parents’ Choice Fdn.)

Martin Groswendt (Not sure of his connection to kids’ music)

Ruth Harris

Regi (Regina) Kelland (former member)
Dennis Ronberg (current member)
Linda Ronberg (current member)

Steve Snyder


Agenda for May meetings:

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BAM Radio Network Proposal

To: Joanie Calem
Re: Children’s Music Network

It was delightful speaking with you about how BAM Radio Network can partner with
Children’s Music Network to offer the “Music and Learning” radio program hosted by Mar.
Harman on the CMN website.

The following describes how the partnership would work.

e¢ The Music and Learning program will be privately labeled as “CMN Radio” and
featured on CMN’s website. Click here to see examples of program segments.

e The program will be accessible via HTML a privately-labeled radio “button” branded
specifically for CMN. For an example of how this works, see the radio button on the
right column of this site: http://www.nafcc.org/include/default.asp

e Anew segment will be released each month. We'll notify you when the program is
released.

¢ BAM will provide the radio graphics and HTML code for your website. This will
activate the radio program and enable us to remotely add new segments without any
additional work for your web staff.

¢ There will be no costs to CMN for this service as program sponsors make the show
possible.

¢ CMN agrees to feature the program for at least six months and to promote the show
to your members / email list when new segments are released. We'll provide a
proven announcement template for your use.

¢ CMN can expect the following benefits from the radio program:

o Provide compelling content on topics of interest to your members without any
additional costs to CMN

o Provide you with announcement templates and best practices for your email
lists and social media. People will need to click from the emails back to your
website in order to listen

o Attract more people to your website...creating a “sticky page” where they
browse your site as they listen to the program

o Gain access to BAM’s established library of Music and Learning segments

o Leverage BAM’s professional-quality radio production expertise and talent of our
Emmy Award winning team with 18 years of broadcast experience

We look forward to taking the next steps with you.

Feel free to call with any questions....

Board Attendance Requirements 6/06 (before bd mtg)

Bonnie 6/23/06

[Excerpt] But more important than that, I’m feeling very strongly that
instead of REWORDING ATTENDENCE REQUIREMENTS, we need a good
long discussion on revisiting attendence expectations. The low
attendence at this meeting, and difficulties in planning the next ones,
as well as no sparkling clarity about how to interpret our present policy
regarding attendence, all point to the need to spend time on this. My
guess is that we are in the midst of a sea change regarding how the
board operates. We would be wise to really come to a shared
understanding of what has happened re this issue in the past, what’s
happening presently, what consequences accrue from changes we
decide upon, and what guidelines we should embrace. | suggest we
spend at least an hour looking at this. Then we can write a clear policy
of what attendence expectations are, and we will know the
consequences of that policy. Of course, I’d like to be “present” for that
discussion. If that could happen Sat PM, then planning for future
meetings on Sunday AM could be better informed by shared
understanding.

o---- Original Message -----

From: "Barb Tilsen" <btilsen@qwest.net

To: "bod" <bod@lists.cmnonline.org

Sent: Friday, June 23, 2006 6:46 PM

Subject: [bod] thoughts on our board meetings

Hi all-I'm hoping that those of you who are teleconferencing this
weekend, will see this message and pass it along during the board
discussion of the timing of and attendance at our BOD meetings.

I've been thinking about this a lot over the last week, and | think we
should consider trying this in 2007: doing two meetings a year in Feb.
and Oct. where people's physical presence is asked for, and one
meeting in May or June that is done fully as a teleconference. | think to
make this teleconference meeting successful there would need to be a
whole different kind of pre-meeting planning, reporting and
communication in order to make the best use of our time together. |
wouldn't see this teleconference as a two-day meeting, rather a long
afternoon with a very organized agenda and discussion procedure. |
think the Feb. and Oct. meetings should deal with the heftier issues
and topics before us and the teleconference meeting streamlined to
deal with more manageable agenda items.

| think given the geographic spread of BOD members now, and the
high prices and more limited schedule of the airlines that we should

seriously give this a try. We need to be more innovative and flexible
with meeting our changing needs!

My two cents!

Love, Barb

a---- Original Message -----

From: "Barb Tilsen" <btilsen@qwest.net>
To: "bod" <bod@lists.cmnonline.org>
Sent: Wednesday, June 28, 2006 5:48 PM
Subject: [bod] number of required meetings

BOD,

| wanted to do this email separately so it isn't lost in my longer
message just sent. | feel like | missed the decision about requiring
attendance at 2 meetings per year. Did this happen at the BOD
meeting? In any case, | also feel it is a mistake. | think it's
unacceptable for this election since people were told one policy when
they decided to run. It can't be changed midstream. But | also think
it's a mistake to do this for the future. | think it's too much to require
people to travel nationally to more than one meeting a year. We can
encourage it, and work to find ways to help make attendance high, but
| don't want to lose potential BOD members because of the financial
costs of being part of it. Instead I'd like to see us work more effectively
through a committee structure as I've said in many other emails, so
that work is happening, input is there, involvement in actual projects
is ongoing from all members of the BOD.

Gotta run,

Barb

a---- Original Message -----

From: "Phil Hoose" <hoose@gwi.net

To: "bod" <bod@lists.cmnonline.org

Sent: Wednesday, June 28, 2006 7:59 PM
Subject: [bod] RE: number of required meetings

| agree, Barb. Our future as a network is a more spread out future,
emphasizing committee work. When we started, our leaders were
concentrated within a compact geographic area. It's not that way
anymore, and good teleconferencing technology connects people well.
Of course that's not as good as sharing food and taking a walk
together at break, but it's just too expensive to bring everyone
together all the time. | work with a unit at the Nature Conservancy
whose members live throughout the north from Alaska to Maine. We

"meet" every week and make pretty good decisions together. We have
a retreat once a year. | too think it would be a mistake to lose

potential leaders by requiring them to be physically present at two or
more board meetings.

Phil

a---- Original Message -----

From: "Pam Donkin" <pam@pamdonkin.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Wednesday, June 28, 2006 10:27 PM

Subject: [bod] Re: number of required meetings

Barb
Yes, this was decided at the board meeting, however, to my memory, it

contained an additional line that indicated that teleconferencing was
an acceptable option. | am not sure why that line was not included in
the final statement. After experiencing teleconferencing, first-hand

| can say that it is fine. | felt connected to all the participants

and to CMN and I'm glad | did that, rather than not participate.

| do agree that candidates should not be given new rules, midstream.
Pam

a---- Original Message -----

From: "Leslie Zak" <lesliezak@columbus.rr.com>

To: "bod" <bod@lists.cmnonline.org>

Sent: Thursday, June 29, 2006 6:57 AM

Subject: [bod] Re: number of required meetings

Changing attendance requirements means that not just current
candidates, but members who were elected last year for 3 year terms
(e.g., moi), are also affected, their horses jumpin' around midstream,
their service agreements abrogated. When | was asked to put myself
forward | spent some time thinking about the prospect primarily for
that very reason ... | could commit only to making the gathering-tied
BOD meeting and was assured that would fulfill the job requirement -
other than accepting BOD tasks as needed. Truth is, | would not be
attending Petaluma if not for my commitment to the Oct. BOD
meeting. |

urge those who made this decision to rethink it, and to again look at
the process which, in this case, produced negative results. Confident
that this problem can be fixed, | thank you for your attention.

Leslie

AN INCOMPLETE ECOLOGY OF LEADERSHIP
Dear Fellow Board Members and CMN Leaders,

Ten years, and now, it’s goodbye! Getting ready to step off the board, I found myself
wanting to conjure up some all-embracing formula, or prehensive list, or thing suitably
grand to pass along to all who will continue this good work of leading The Children’s Music
Network. But, of course, no grand formula exists, nor would we trust anyone who produced one.
As for comprehensive lists, Caroline has done an astonishing job of culling and preserving the
procedures and policies that represent our best thinking, to date, on many questions that recur in
the leadership of our network. Now, with the help of Barb Tilsen and the Website Team, all that
knowledge is collected and easily accessible in our own website’s Board Member Tool Kit. How
lucky are we?

So, I’ve given up on pithy prescriptions and di of p dures; and I am simply
entertaining the gratitude I feel for all I’ve learned from t being a leader here.

Th m passionate about the kinds of: changes the values of CMN propel. I believe those

s require leadership. I am lly inated by the puzzle of how we who believe so
strongly in equality, in the worth of every voice, and in fairness, can provide leadership that
empowers such values. How do we imp govern Ives, and build organizations
that reflect values that we, as individuals, can strive toward, but never fully embody? Working
with all of you, as well as with former board members, has been a marvelous school in which to
wrestle with and learn about the riddles of democratic leadership.

What I’ve learned seems best exp d as a kind of ecological und ding. We need so
many different—sometimes conflicting— skills, dispositions, aptitudes, and habits of mind to lead
a complex, egalitarian organization. I know no formula fora flawless balance of all those different
elements. But I do know that failure to appreciate their di hij cause pain,
loss, and other serious consequences.

In the following pages, I’ve named and given images to four essential elements of the
CMN Board’s ecology. Of course, this is i plete; many other and organisms belong
here. Perhaps they will occur to you as you contemplate these images. In any case, I hope you will
find these notions useful in your continuing leadership on the CMN Board. I hope that these
images and ideas will validate the gifts you offer, and give you courage and energy to persist in
your best efforts. I hope too, that these images may lend you some understanding when conflicts
occur. I hope that seeing these elements in relationship will help you value what may at first seem

tic to your perspective. I hope you will be moved to see what elements of our

environment are weak or endangered, and which need your care, regardless of your personal
inclinations or strengths.

Finally, all my fellow roaring, soaring, ancient plants, beetles and ants: you have all my
very best wishes as you continue to weave the web of CMN’s enduring life.

vos, ey ‘a

7

THE REDWOOD TREE

Rooted in material reality
Long-lived
Holds memory of all that has lived and died before

Supports Critical thinking ;
Decisions based on research and fact
Resi to false i

When CMN board members are Redwood Trees, we work to keep decisions rooted in long,
memory. We h first, then opine. We refer to bylaws, minutes and procedure
sjecting false ipti We find out the history. We promote critical
thinking in the collective mind by demanding accurate memory, and grounding our
discussions in fact.

THE GREAT BLUE HERON
Imagination
Vision
Expansion

Supports Openness to new ideas
Enthusiasm and inspiration
Dreams and aspirations

When CMN board members are Great Blue Herons, we empower the imagination. We see
from a “tree top” perspective that allows global and expanded vision. We are free to defy the
gravity of old assumptions and habits, and.open to hearing about what has not been seen
before. We soar on the updraft of passion, values, and meaning, that lifts our work above the
limits of land. We listen to new voices and ideas; we dream; and we make room for
exhilaration in our work.


é THE MAMA BEAR
Fiercely protective
Provides nurture and sustenance
Attentive to the demands of changing seasons

Supports Health and survival of generations to come
Deep understanding of material conditions required for survival
Energy and heft to collect and protect needed resources

When CMN board members are Mama Bears, we are protectors and providers. We study,
and think critically about our budget. We know where our financial resources come from,
and how we spend them. We anticipate threats to our financial, material well being, and we
plan to develop and provide resources to protect against those threats.

BA OQ BBD voor cowmoune

Patient
Works collectively
Attends to the humble, and sometimes stinking, work that must be forever repeated

Supports Cheerful embrace of cooperation
Appreciation for the mundane work of survival
Maintenance of minutia upon which the mighty, visionary, & fierce depend

When CMN board members are ants and dung beetles, we take on the relentless, tedious
details of building our community. We assume more than our share of the often invisible
tasks that aid the intelligence, imagination, and heroic energy which our organization
requires. We keep contact numbers and: Bast up to date. We follow email protocols. We

organize and file our own email, p and ing notes. We
write boilerplate for thank you notes, funding proposals, job descriptions, and procedural
guidelines and we devise systems to enable ourselves and others to access these energy
saving materials repeatedly. We document what we do so we can pass it on to the next
patient partner in line. We check timelines, and deadlines, and task lists to make sure ideas
and commitments don’t get lost. And we recognize the value of these monotonous tasks,
expressing our gratitude to all who share them.


To the Board: Reading the Minutes

Please take the time to read through these documents now, as soon as
you can. We don't take the time at our meetings to go over the
minutes for approval as accurate, and anyway, it's a long time
between meetings. Now, while attendees have the best memories of
the meeting, is the best time for everyone to go through them and
report to me any inaccuracies or omissions.

Are the actions taken reported accurately according to your
understanding of the conversations? Are the appropriate people
named, e.g., for committees and projects? Any missing? Was there
any business that should be officially recorded that isn't? Is everything
described clearly enough that you can discern what is to be done in
each case and by whom?

Legally, we need someone from the State of Massachusetts. We can
appoint them. We will ask people in this order: Sarah Pirtle, Sandy
Pliskin, Tina Stone, Jackson Gilman, Joanne Tuller .

pio ed--Johnette is a possibility --- but it would have to be after she’s off
the board. We should put something in PIO asking for applications for
the job as editor. (BL thinks not effective) Write a short position
description --- and to know what we want people to submit as part of
an application. Poss committee: CP, NS, JD. NS talk with me abt JD 1‘,
then maybe ask JD to be ed. If not best, JD asked to be on search
comm. We will start stirring up interest at the Gathering -display
search?--and probably in PIO itself.

Bd attendance req:

MS We should require attendance as a condition of being on the board.
BL We doneed a core of people to come to a// meeting, but don’t
need all at all meetings.

PD Thinks technology-supported participation OK. Is attendance via
technology OK? We don’t know yet.

?? Tech options (for attendance) could give us more people.

RP Live = social/bonding glue. NS agrees.

?? IF you require the fall meeting, have to do stipend. Argues against
it.

BL Proposal: require 2 and 1 may be via tech. Doesn’t want to req. 3
because leaves out those with low income. (FH agrees w/latter.)

RP Suggests non-flyers chip in /subsidize flyers.

BL No: don’t want to connect money with being on the board.

BL Make the stipend available to anyone who travels (not just flyers).
BL Thinks having the core present for allmeeting partly by tech would
reduce our productivity, tho don’t know yet—not enough experience
with it. Unless we have a core to work a lot every week—not just the
board meetings—we’d have a different organization.

BL Proposal: Expected for 3, required for 2, attendance at nat. conf.
strongly encouraged. [Decided]

AGREEMENT

This document details an agreement between the Berklee College of
Music (Berklee) and xxxxxxx (Company) having offices at, 1140
Boylston St., Boston, MA 02215 and xxxxxxx, respectively. Specifically
this document outlines the member benefits/services provided by
Berklee to the Company.

Berklee will provide to the Company member base:

1. A discount of ten percent (10%) off the advertised tuition of
online courses and certificate programs available through
Berkleemusic. The discount cannot be used in conjunction with
other Berkleemusic or third-party promotions or discounts. The
maximum discount allowed for any online course or certificate
program not to exceed ten percent (10%). In order to receive
the abovementioned discount, Company members must visit
their membership benefits page located at, www.XXXXXX.com.
The discount will not be given to members that go directly to
Berkleemusic.com.

2. Custom URL for Company members to use to access the
discount.

3. Logo for inclusion in print (high resolution) and online material.

Company will provide during the term of this agreement to Berklee:

Advertising of the Member Benefit program, including description of
Berklee’s offered benefit to its members and potential members
throughout the year. This advertising will be in the form of:

Company members must adhere to the Berklee Music Academic
Polices located at:
http://www.berkleemusic.com/school/studentinfo/apolicies/

Neither party may use the other party’s name, trademarks, trade
names, service marks or other proprietary identifying symbols, or
issue any press release or public statement not relating to this
Agreement or the other party, without the prior written consent of an
authorized representative of the other party.
Berklee College of Music Membership Organization Agreement

5/14/2026

Each party recognizes and acknowledges that this Agreement creates
a confidential relationship between them and that specific information
concerning each party’s business affairs, customers, vendors,
finances, members, methods of operation and other such information
whether written, oral, or otherwise, is confidential in nature. All such
information is hereinafter collectively referred to as “Confidential
Information.”

Each party agrees that, except as directed by the other party, it will
not at any time during or after the term of this Agreement disclose
any of the other party’s Confidential Information to any person
whatsoever and that upon the termination of this Agreement it will
turn over to the other party all documents, papers, and other matter
in its possession or control that relate to the other party. Each party
further agrees to bind its employees to the terms and conditions of
this Agreement.

The (Term) of this agreement will begin upon execution of this
agreement until termination. This Agreement shall be terminable at
will by either party upon ninety (90) days written notice.

Either Party may suspend performance and/or terminate this
Agreement immediately upon written notice to the other Party if such
other Party is in material breach of any representation, warranty,
covenant, term or condition of this Agreement and fails to cure such
breach within thirty (30) days after receiving written notice of such
breach from the non-breaching Party.

Each party agrees to indemnify and hold harmless the other party
from any claims, liabilities, losses, damages and expenses (including,
without limitation, reasonable attorneys’ fees and costs) asserted
against the other party and arising out of the indemnifying party’s
negligent performance of, or failure to perform, any of its duties or
obligations under this Agreement.

The Parties are independent licensors and contractors and nothing in
this Agreement shall be construed as creating an employer-employee
relationship, partnership, franchise arrangement, agency relationship,
or joint venture between or among them.

Nothing in this Agreement will be deemed to limit or restrict Berklee
from entering into agreements with any other entity or person
covering content or services similar to Company’s Site or from
offering such similar services itself.
Berklee College of Music Membership Organization Agreement

5/14/2026

This agreement does not involve any cash payments by either party.

The internal laws of the Commonwealth of Massachusetts shall govern
this Agreement, without regard to conflict of law principles.

This Agreement contains all of the terms and conditions agreed upon
by the parties hereto with respect to the matter contained herein and
supersedes all prior agreements and understanding, whether oral or
written. This Agreement may only be modified by written agreement
signed by the parties. No waiver of a particular provision shall
constitute a waiver of enforcement of such provision in the future, or
a waiver of any other provision hereof (whether or not similar).

Approved by:

For Berklee College of Music

Robert F. Green

Date:

For XXXXXXXXX

Date:

Berklee College of Music Membership Organization Agreement
5/14/2026

PROPOSAL FOR NEW BOARD COMMITTEE TO DISCUSS WORDING OF THE
MISSION STATEMENT
submitted by Scott Bierko for the 11/9/09 Board Meeting

Step One: | assemble a list of 6-10 folks with the necessary hearts and minds to take on
this challenge. Prior to contacting them, however, I'll look to you for any
recommendations. If you have any suggestions now, please let me know.

Step Two: | contact the members and create a group of no less than 6 and no more
than 12 participants. | inform them of our goals, our schedule, my role, the process by
which decisions are made, etc.

Step Three: | will inform the group about the discussion that has taken place online and
send them all or part of it (including Judy Ginsburgh's suggestions). | will also send them
our current literature.

Step Four: | take an initial poll, asking them "Do you think that we should 1) keep the
existing descriptions as is: 2) revise them by adding a few words or phrases; or 3) rework
them from the ground up?" If they feel that it's numbers 2 or 3, | will ask them to be
specific as to what is offensive or unclear in the current descriptions.

Step Five: | report to you on the results of the poll. Assuming the results are #2 or #3,
we go to the next step.

Step Six: First, | will try and synthesize the main points of contention . Next, we will
divide up into 3 sub-groups that will each handle a part of the whole. Next, we'll pass our
work to the other groups for comments. Lastly, | will pick from among the group
members who | feel are the strongest writers to synthesize the whole.

Step Seven: We present you folks with our suggestion for comments and/or adoption
by the Board of Directors.

Ideally, I'd like to complete steps 1-5 before Thanksgiving. Steps 6 and 7, if necessary,
will likely take us into February, 2010, and be finished in time for consideration at the
late February Board meeting.

9/04 BROCHURE PRINTING QUOTES

These numbers include reprinting (exact repeat, no changes) both the folder
and the application form, and inserting the form into the brochure as before,
plus the estimated freight.

If you want to make any changes to either piece, do your own inserting, or
just reprint the brochure and not the ap form, let me know and I'll adjust the
quote accordingly.

Quotes are as follows:

5,000 - $1,433 10,000 - $1,881 15,000 - $2,440

These prices are of course lower than before, since they don't include the
computer work, film or proofs. If you have any questions, just ask! Production
time is about 9 working days (less if not inserting), and shipping transit time
is 2-3 days.

PROPOSALS TO AMEND BYLAWS
Submitted by Monty Harper for the fall 2009 board meeting

PROPOSAL #1 Change how regional representative elections are held and clarify the
dimensions of their terms:

Article Ill Regions

(Current)

Section 2. A geographical region of the U.S. or Canada may be defined as
an ACTIVE REGION in CMN if all of the following conditions are met:

A. At least ten people who pay annual dues to CMN live in the
region.

B. At least one regional meeting is held each year.

C. All regional events shall be financially self-supporting.

D. Regional Representatives shall be elected by the members of
the region for two-year terms. Elections shall be held every
two years sometime between January 1 and the first day of
the national conference (gathering). The Representative shall be
responsible for communicating news of the region to the CMN
journal (Pass It On!). To be eligible for the position of
Regional Representative, a person must have been a member of CMN
for at least one year and must have attended a national conference
(gathering) and intend to attend each year during their tenure,
or, if unable to, to see that someone else from the region attends
and reports to the Representative.

E. Regional meetings will be open to people who participate in all
facets of children's music, including but not limited to
educators, performers, songwriters, young people, and radio hosts.

F. The region and its Representative agree to abide by such policies
and procedures for the operation of CMN regions as the Board of
Directors may, at its discretion, enact.

(Proposed change to item D only)

D. Regional Representatives shall be elected by the members of the region
for two-year terms. Elections shall be held in conjunction with the
election of directors. The Regional Representatives' terms of office shall
begin and end on the same dates specified in Article 4 section 3 for
Directors' terms. The Representative shall..(etc. )

PROPOSAL #2 Insert a new section providing for the deactivation of a region:
Article Ill Regions

(Current, FYI; no change proposed to this section)

Section 3. When a region has met the conditions specified in Section 2,
it shall contact the President, or another Director designated by the
Board, who will verify that these conditions are met. Upon this
verification, the region shall be designated an Active Region of CMN.

(Proposed new insert section 4, renumbering the current sections 4 and 5 to follow)
Section 4. An active region shall be deemed inactive by the Board of
Directors and will no longer receive the benefits of region status if
either of the following conditions is met:

a. Membership in the region remains at five or fewer continuously
over a period of two years.
b. There is no qualified member serving the role of Regional
Representative for a period of more than one year.
The Board of Directors may also deactivate a region if deemed necessary or
advisable due to the region’s failure to fulfill any other of the
conditions set forth in Section 2, Article III, above.

[Note to board: “Section 2” here refers to the current text shown under Proposal #1.]

This was being raised outside of meetings at the time of the 6/08 board meeting, but
wasn’t raised at the meeting. Dealt with at 2/09 meeting? Wording to be finalized after
the meeting, but never was? It’s not showing in the bylaws.

PROPOSAL TO AMEND THE BYLAWS
Article IV, section 3: Election of Directors

(1) Renumber the current section 3-D as 3-E
(2) Add a new section 3-D:

To be elected, any candidate must receive at least xx votes and must receive a vote
from at least yy percent of those voting.

TASK LIST - 5/21/10

David is keeping time.
Liz is keeping notes.
Susan is the task keeper.

MEMBERSHIP

Joanie to consult with Caroline re flyer re new 2-year
membership fee of $120, continue conversation re
Ellen Greist.

B1 LAPSED MEMBER

Scott suggests the Membership Committee take up
this issue re regional reps’ responsibility to follow
up with lapsed members. David and Scott to take
this on.

Caroline will be sure to send conference info. Via
email to lapsed members going back more than two
years, which is the current cut-off due to budget
restraints (i.e., cost of returned mail).

CORPORATE MEMBERSHIP
Scott is pursuing ECMMA corporate membership
swap.

MISSION STATEMENT PROJECT
Committee is formed and will work on new mission
statement under Scott.

ROC

Detailed proposal to be written up describing

exactly what a ROC program/event would look like;
will follow-up with Laura. Anna would like to

reach out to OTSFM in Chicago for help in this vein.
Wiley will join this committee. Carole will call Sarah
P. to clarify committee’s willingness to pursue ROC
even though she has backed off and in spite of
lackluster reception to it last fall.

FINANCES
Carole and Liz to talk about how new national
coordinator job will be funded.

Board recommits to fundraising. Sort of.

Liz will be working on finding new permanent
treasurer. Board members asked to think about
possible candidates.

Joanie will follow up on Wiley’s suggestion to find
retired or service oriented organization to volunteer
treasury services.

ONLINE SERVICES
Liz and web team continue to work on a “refresh” of
web page.

Susan will work with Liz on updating web Peace
Resources Page. Liz will contact Susan.

Scott will work with the Social Networking
Committee re building membership and speak for
the Board on this matter.

Liz and Caroline will work on finding a major
funder(s) to finance the scanning of back issues of
PIO online for members only. (cost estimate $500)

Liz will also try to find a volunteer for indexing this
online effort.

Caroline will change the CMN policy to be an “opt
out” policy re the list serve.

Wiley will call Hassaun to relay BOD sentiments re
his cataracts.

Live links will be embedded to the online PIO by
Hassaun.

Copy of e-mail
On Apr 5, 2009, at 11:44 PM, Caroline Presnell wrote:

Hi Purly,

It was great talking with you this evening. Here's the quotes list that will be in PIO!
and the journal list. | can't remember if you were on the board yet when | last sent
out documents with membership efforts history, so I've attached them. They might
prompt an idea or two, not that you don't have plenty already.

C. Presnell note re Sep 2007 board minutes

The minutes document | have in my computer is incomplete. At the time, there was
some confusion about who would write minutes. | had started writing them, but, on
instructions, didn’t finish. | don’t know what happened after that. In early 2011, |

forwarded my computer document to my successor, Jane Arsham.

Conference call availability:
Liz: Evenings of Nov. 2,4,5,11,12 for Liz. Nov 19 no
Joanie: Nov 1 - 15 any weeknight

Anna: Nov 3,4,5,6 Nov. 9,10,11 (Tue, Weds, Thurs, Fri/Mon, Tues,
Weds).

No Nov 12, yes Nov 19

Frank: not Sunday or Weds evenings

Caroline: yes Nov 3, 9, 12, 19

Overlap between Liz and Anna and Frank: Thursday 11/5

Nov 9 all can, Nov 12 Anna can’t, all can on Nov 19 as well now

Offer: Monday, Nov 9; Thursday Nov 12 w/o Anna; Thursday Nov 19 w/o
Liz

YES: NO:

Carole v Marci
Patricia v Frank
Anna v

Caroline v

Liz v

Joanie v

Janet

Wiley v

Purly v

David v


Decisions Made by E-mail Since the January 2008 Meeting and April 2008
Follow-up Session

2008 Magic Penny Award

The Magic Penny Committee—Frank Hernandez, Phil Hoose, Sally Rogers, and Jenny
Heitler-Klevans—recommended Bill Harley as the recipient. Bill was also to be the
keynote speaker at the conference. Frank put the proposal to the board by e-mail
5/19/08. With all responding by 5/20/08, the consensus was to approve, with Monty
Harper standing outside the consensus because he didn’t favor having the award
recipient and the keynoter be the same person. Frank announced on 5/20/08 by e-mail
that Bill had accepted.

Directors and Officers Insurance

A committee comprised of board members Steven Zelin, Wiley Rankin and Pam Donkin,
with the Executive Committee and National Coordinator Caroline Presnell consulting, was
formed by e-mail to investigate costs and coverages. After comparing several
companies, the committee recommended coverage by the Philadelphia Insurance
Company through J. W. Hirschfeld Agency of Huntington, N.Y. of $1,000,000 per year at a
yearly premium of $950.00. The policy includes additional coverage for court costs.

Pam Donkin e-mailed the proposal to the board 4/15/08 and on 4/20/08 announced by e-
mail that it had been approved.

Pre-conference Fund Raising Concerts

The Fundraising Concert Committee formed at the 4/08 board meeting session—Patricia
Shih (convener), Liz Buchanan, Erin Lee Kelly, and Carole Peterson—drafted guidelines
that Erin Lee circulated by e-mail 5/14/08. A lively and wide-ranging discussion ensued,
with a number of suggested wording changes. By the time of the response deadiine, it
was clear that there was consensus on the basic idea of having such concerts, but the
exact wording was left unresolved. The June 2008 draft is attachment # . Dialogue
continued on the details of this project.

Authorizing Signature for Legal Assistance Agreement

On May 23, 2008, Caroline asked for board approval to enter into an agreement with
Attorney Lisa Gates and her Chicago firm for pro bono legal assistance with upcoming
trademark renewals. They are willing to provide the filing service and pay the filing fees
with the understanding that in the event that some big-pockets paying organization
should challenge us in a case about the trademark and ask her firm to represent them,
they would take the other group as their client and leave us to find representation
elsewhere. Caroline also asked for authorization to sign the agreement on CMN’s behalf.
Pam Donkin announced consensus on both parts on June 2, 2008.

These recorded by Caroline Presnell

BOARD DECISIONS MADE VIA E-MAIL SINCE THE MAY 2007 MEETING

BOARD MEETING POLICY CHANGES

In planning the schedule of board meetings, considerable board discussion
via e-mail examined the pros and cons of in-person meetings and remote
meetings. Several directors said that they favored more remote meetings to
save money and to avoid contributing to air pollution by flying, and that they
believed remote participation would enable better participation in meetings
and would encourage a wider pool of members to consider serving on the
board. The Executive Committee drafted the following summary proposal
and e-mailed it to the board 8/3/07 for a decision.

(1) Add a new policy section:

BOARD MEETINGS: VENUES

The in-person fall board meeting will be held in conjunction with the
national conference, at or near the same location. The winter and
spring meetings will be held via conference telephone calls or other
remote means. [End]

(2) Revise the section BOARD MEMBER RESPONSIBILITIES: ATTENDANCE to
read as follows:

The CMN Board meets three times a year: at the national conference,
in the winter, and in the spring. Attendance in person at the

national conference meeting is highly recommended, and board
members are encouraged to also participate in at least one of the
other two remote meetings, preferably both. [End]

Pam Donkin notified the board by e-mail on 8/7/07 that both proposals
passed.

PASS IT ON! EDITOR COMPENSATION

Agreed to offer $1,500 per issue. Monty Harper, Search Committee
Facilitator, made the proposal by e-mail 6/24/07, and no dissenting
responses were received.

PASS IT ON! EDITOR

On the recommendation of the search committee (Monty Harper, Johnette
Downing, and Caroline Presnell, with current editor Nancy Silber resourcing),
the board hired Sue Schnitzer as editor of Pass /t On!, to begin with issue
#58/#59 Winter/Spring 2008. Board decision by e-mail, announced to the
board by Monty Harper 8/15/07 by e-mail.

CONFERENCE SCHOLARSHIP ELIGIBILITY POLICY CHANGE

(1) Eliminate the requirement that an applicant must be attending a national
conference for the first time

(2) Eliminate from the application the request for a description of financial
need; allow it to be self-defined.

Board discussion and decision by e-mail, announced to the board by Pam
Donkin by e-mail 9/10/08.

These recorded by Caroline Presnell

Decisions Made Between the October 8-9, 2009, and the November 9, 2009,
Meetings

2011 National Conference Co-chair
Fran Friedman was approved (to serve with Sammie Haynes) by e-mail October 30,
2009.

Director Resignations
Terri Roben resigned effective as of the October board meeting. Steven Zelin tendered
his resignation from the board via e-mail October 24, 2009.

Weber Fund Raising Challenge Offer

Patricia Shih e-mailed the board on November 1, 2009, to suggest that the board accept
the fund raising challenge member Sol Weber had made informally to the member e-mail
discussion group and formally incorporate it into the Keys To Success drive in progress.
He offered to contribute $500 if the drive brought in $4,500 by December 26. The board
agreed to take this approach and to count toward the goal the amount already raised for
the KTS even though the official end date for this KTS round was July 1. On November 10
Frank Hernandez announced that the plan was adopted.

Secretary Change

After the October board meeting, Liz Buchanan put out a call for a volunteer for
secretary to replace Terri Roben, who had resigned. Carole Peterson volunteered to
serve pro tem until the end of the summer. She was confirmed by consensus.

THE CHILDREN’S MUSIC NETWORK
Decisions Made by the Board via E-mail Between the Winter 2010 and Spring
2010 Meetings

Fill Vacant Board Seat

As a follow-up to the winter meeting, Joanie Calem conducted a discussion on whether to
appoint someone to serve out Janet Sclaroff’s unfinished term. It was agreed to do so,
and several names were suggested. It was decided to ask Laura DeCesare, who
accepted. The board confirmed the appointment, effective immediately, as Joanie
announced April 1, 2010.

Change Internet Servers

The online services team proposed switching to a Web site host server suggested by Carl
Foote in an attempt to greatly improve our service. This would mean abandoning the
archive of messages accumulated from the beginning of the member e-mail discussion
group, which has been associated with the host server, because there is no feasible way
to transfer them. It would also mean changing to a different server for the
administrative e-mail groups. Joanie sent out the proposal on April 4, 2010, and
announced consensus on April 9.

National Coordinator Job Description and Office Transition Timetable

Liz Buchanan distributed the documents to the board on April 9, 2010, and they were
approved. In mid-May, the board approved posting the job listing for 20 to 30 hours a
week at $22,000 to $25,000 annually. (See attachments #1 and #2.)

Kindiefest Membership

At the suggestion of Scott Bierko, in late April the Executive Committee approved a free
one-year corporate membership for Kindiefest in a barter exchange for allowing CMN to
have an outreach presence at their event.

Approved 2011 Magic Penny Recipient
On May 1, 2010, Joanie Calem announced that the board had approved Joanne Hammil
for the 2011 award at the recommendation of the Magic Penny Committee.

DECISIONS MADE BY E-MAIL SINCE THE JUNE 2008 BOARD MEETING

Hire Web Site Manager

The search committee—Barb Tilsen, Liz Buchanan, Pam Donkin, and Caroline Presnell—
notified all CMN members about the position opening and a notice was published in a
few places outside CMN. The committee interviewed the three applicants by telephone
conference call. A recommendation to hire Jack MacSwan to begin work immediately or
as soon as possible went to the board by e-mail August 26, 2008. It was approved and
was announced to the board by Liz Buchanan by e-mail September 2, 2008.

Recorded by Caroline Presnell

Decisions Between the May and October Meetings 2010

Redefine Benefits of Corporate Membership
On behalf of the Membership Committee, Scott Beirko sent an e-mail on June 17, 2010,
proposing the following benefit schedule:

1. Corporate members will have a logo on the bottom of our Web site's home page.
When anyone clicks on their logo, they are transferred to their URL.

2. Corporate members are featured in our “Corporate Member of the Month” Web site
section on a rotating basis.

3. Corporate members will be offered a gratis small advertisement in each issue of Pass
It On! The Pass It On! Committee will determine the size and where in the issue the ads
will appear.

On July 22, Scott announced consensus.

Use of Astraea Foundation Grant

Around June 2, 2010, the Executive Committee agreed to assign $100 of the April 2010
$500 Astraea Foundation grant to production and distribution of Pass /t On! to members
requesting paper printouts, starting with issue #64/#65. This will be an assignment, not
a separate designated fund.

PayPal Access Authorization
On behalf of the Executive Committee, on August 26, 2010, National Coordinator
Caroline Presnell sent the board this e-mailed proposal:

a) The board authorizes the person(s) holding the office(s) of Treasurer and/or Acting
Treasurer to have full access to the PayPal account and all of its features.

b) Pamela Donkin is no longer authorized for account access.

By the specified September 2 deadline, no one had expressed an objection, so the
proposal was adopted by consensus.

Logo Merchandise Sale

On July 7, 2010, Susan Salidor proposed offering the remaining stock of logo merchdise
(T-shirts and tote bags) for $5 apiece at the 2010 National Conference. There were no
objections by the July 10 response deadline, so the proposal was approved by consensus.

Co-Sponsor 2010 NERFA Family Showcase

David Heitler-Klevans, by e-mail August 16, 2010, explained the opportunity for
collaboration with the Northeast Regional Folk Alliance at their conference, saying that it
would involve no financial obligation. There was no objection from the board in the e-
mail exchange that followed.

Reword Membership Fees List
Joanie Calem, on behalf of the Membership Committee, e-mailed a proposed revised
membership fee schedule wording:

Basic $65; Two years $120

Gift $35
Low income/

student/

senior $35
Corporate $250
Patron

(Individual) $250

Responses indicated that the board was in consensus.

Come see the EMBE Marimba Band!

Evergreen Community Charter School's marimba band will
be performing in several Asheville area venues this spring.
Directed by Sue Ford since 2002, this group of 7th and 8th
graders will amaze you with their joyful sound. EMBE,
Evergreen's Multicultural Beat Ensemble, performs songs in
a variety of styles on hand crafted Zimbabwean style
marimbas and other percussion instruments. EMBE has
released two CD's highlighting the bands collaboration with
artists in residence such as River Guerguerian, Billy Jonas,
Akira Satake, Ronnie DeLerme, Je Widenhouse. Alkaly
Camara and Musekiwa Chingodza.

Sunday, April 26 - Earth Day at All Souls Cathedral -
12:45 - 1:30
http://www.allsoulscathedral.org/calendar/earth-day

Saturday May 9 - LEAF festival - 11:30 - 12:15 - at Eden
Hall

http://www.theleaf.com/ River Guerguerian will be
performing with us and debuting his new Middle Eastern
piece that he wrote for us.

Saturday, May 23 - Asheville City Market - around 11:00
River Guerguerian will be performing with us.
http://www. asapconnections.org/citymarket.html

Election Report May 2009

The election committee consisted of Joanie Calem, Carole Peterson, Amy Conley,
Steve Blunt, and Bruce O’Brien. All five of us solicited various CMN members to
drum up candidates. Many people did not feel available to run this year but did
express interest in possibly running next year. I(Joanie) have kept an updated list.

All ballots are due by May 30. As of today, May 11, 60 people have voted. 56
voters supported all three candidates. So, as things stand at the moment (and |
don’t see how they could possibly change from this!) all three candidates, David
Heitler-Klevans, Anna Stange, and Janet Sclaroff will all be joining us as new board
members as of October. We will need to wait until the close of elections on May 30
to send out official notices.

As of Jan. 09 our membership was at 392 members, so 60 is approximately 15% of
our voting population.

After our Jan. meeting | had attempted to add a line to our bylaws regarding a
minimum number of votes that each candidate must receive in order to be elected,
as our bylaws currently do not stipulate any minimum in this regard. When that
was met by numerous questions from Bod members, | decided to leave things as is
for this election, so that | could see myself what our figures are. After seeing the
results of this election, | would like to propose the following wording be adopted as
a change to our bylaws:

In order for a candidate to be elected to the board of directors of Children’s Music
Network, each candidate must receive at least 51% of the number of votes cast.

Joanie Calem

ENDOWMENT FUND SOLICITATION LETTER
Draft 9/23/10
To go out c. mid-Oct.

Dear --- (Address each letter personally),

Nearly 25 years ago, a small group of dedicated individuals started The
Childrents Music Network, in part because they enjoyed singing with their
own children and other children they loved.

Over the years, many of us have watched as these children have grown up,
some to become musicians themselves! CMN has grown and changed, too.
Through good times and bad, our network has remained alive through the
dedication and friendship of our members, both old and new.

Financially, we1ve stayed afloat through the significant support of generous
donors such as yourself.

As we continue to face difficult economic times, those of us at the helm of
CMN have learned how quickly a small organization such as ours can teeter
toward the brink of financial crisis. Fortunately, our members have always
come through to help assure that CMN stays in relatively sound financial
health.

However, we need to think toward the future. So we are asking for your help
again.

The Board of CMN would like to build an endowment fund in essence, our CMN
savings account to help improve our organization's solvency, especially
for difficult times.

We currently have a small reserve account, but these resources could quickly
be exhausted in adverse financial circumstances. Building up the assets we
have on hand has many advantages, including better long-range planning to
develop the services CMN offers. We will also show ourselves to be a
3sustainable? non-profit organization which can make budget projections for
several years in advance.

This approach will of course not change our very frugal approach of managing
CMN mostly through the dedicated work of volunteers from among our
membership.

Can you help us assure that CMN will be around for the long term, for all
who share the joy of music with children?

Perhaps you have ideas about how we can successfully achieve this goal.
Let us know! We also humbly ask if youtd be willing to do one or more of
the following:

* If you own stock, consider making a stock gift to CMN. The CMN office will
be happy to help transfer your funds into our brokerage account. If you
have a significant capital gain in a stock, you will not pay taxes on any
amount donated.

* Consider leaving a bequest to CMN in your will or a living trust.

* Donate an item of significance to CMN, which our members and friends might
find valuable. Items might be placed in our annual Silent Auction at our

next National Conference, and the proceeds set aside for the endowment fund.
Especially valuable items could be auctioned for CMN on E-Bay, with your
permission, of course!

* Simply make a cash donation with specific instructions that the money go

to our endowment fund.

CMN is a 501c3 organization, so all monetary contributions are tax

deductible to the extent allowed by law.

Again, many thanks for your past generous support for CMN. Please use the
enclosed form and envelope to reply. You can also donate online by going to
CMN!s web page, www.cmnonline.org <http://www.cmnonline.org> . Just let us
know that this donation is intended for CMN*s endowment.

Many thanks for all you've done for CMN!

With sincere gratitude,

Joanie Calem, CMN President

Liz Buchanan & Anna Stange, CMN Executive Committee Members

Wiley Rankin & Patricia Shih, CMN Fundraising Committee Chairs


Extras for agenda:

Key note report

Keys to Success report (5 min)
Reg reps and receipts deadline
Board Election committee

Keynote committee chair

CMN Board Meeting Tasks Fall 2010

INDIVIDUALS

Joanie -

Explore what on-line confidential voting options are.
Ask Marcy will continue as Action Core Coordinator.

Appoint secretary at winter meeting, and that notes are
sent to national coordinator.

Send out chart of dates for winter and spring
meetings.

Establish a marketing committee with Katherine.
Send out Magic Penny brainstorm request.
Lisa/Scott -
Write thank you notes to departing board members.
Create a template to use in future.
Caroline -
Send presidential selection docs. to newbies.

Create financial report to present at winter meeting.

Contact her son and obtain bid for redesigning/printing
brochures.

Send criteria for sharing links to Marketing Committee
David H-K -
Continue on as regional rep.

Contact Vista printing and obtain bid for
redesigning/printing brochures

Secretary/Note Taker -

Makes sure that all decisions made in person or via e-mail
are recorded and sent to national coordinator as minutes.

Liz Buchanan-

Invite Advisory Board members to lunch on the Friday
before the Gathering.

Ask Board members who are retiring, if they would like to
become part of the Advisory Board.

Talk to Carla and Jack about revising website, PIO and
brochures to reflect new mission statement.

Will work with Liz Benjamin, Joanie, and Katherine on
Marketing Committee

Prospective links will be researched.
Katherine -

Work with Joanie, Liz Benjamin, and Liz Buchanan on
Marketing Committee

Liz Benjamin -

Will work with Liz Buchanan, Joanie, and Katherine on
Marketing Committee

Hassan -

Create a template for newsletter content, based on wants
and needs of members - poetry, marketing, early
childhood, songwriting, performance, parenting, sound,
literature, etc.

Investigate ways to re-energize CMN through PIO.

Talk with Jan and find out what other kinds of visual on-
line options are available.

Consider imbedding video links on the PIO

Sue Schnitzer - Find out if she is willing to sell classified
ads

COMMITTEES:
Marketing -
Will establish criteria for assessing and sharing links

Establish and clarify guidelines for “promotion” of
individual members, web links, reciprocity, etc.

Will explore a reciprocal link with BAM radio— that is not
connected to a specific CMN member’s work.

Membership -

Calculate actual numbers of memberships and members.
Find action core member for this?

Scott - redo brochure insert

Check out web links from time to time (quarterly). - Action
Corps -

Locate potential columnists or PIO content providers.
Purly and Anna -

Talk to Candy Heitner’s husband about assuming the role
of Treasurer for CMN

Everyone (CMN members and board) -

Brainstorm avenues for finding a treasurer.

Decisions Made by E-mail After the Fall 2010 Board Meeting

Approve Contract Draft for Administrative Coordinator

Liz Buchanan sent out the draft November 8, 2010, asking for a consensus check-in
and/or questions. Since there were no objections by the response deadline, consensus
was assumed.

2011 Conference Keynote Budget
The board approved $1,000 as announced by Joanie Calem December 13, 2010.

Banking Changes and Authorizations
The following proposal was circulated to the board on December 13, 2010, and
consensus was announced by Joanie Calem December 19:

(1) Jane Arsham, incoming Administrative Coordinator, is authorized to open in the name
of the Children’s Music Network a checking account a savings account (CD, money
market, or mutual fund), and a merchant (credit card) account at the Cambridge Savings
Bank in Arlington, Massachusetts, with herself as a signer on all of them.

(2) To effect this change, any signer for the present checking and money market
accounts at the Wells Fargo Pico Av. bank in Los Angeles may transfer any and all funds
to the new Cambridge accounts and close the Wells Fargo accounts as cash flow permits
and in consultation with the Executive Committee.

(3) Any signer for the Wells Fargo bank merchant account and any signer for the
separate CMN Discover and American Express merchant accounts may and should close
those in consultation with the Executive Committee, once all outstanding transactions
have cleared and the Cambridge merchant account is opened.

(4) Direct transfer of funds from the CMN PayPal account, now made to the Wells Fargo
checking account, will be made to the Cambridge Savings Bank checking account.

(5) Board member Liz Buchanan is authorized as a signer on any or all of the Cambridge
Savings Bank accounts.

(6) Jane Arsham is authorized for full access to and management of the current CMN
PayPal account. This includes, but is not limited to, effecting transfer of funds to
Cambridge Savings and setting up appropriate levels of access to the account for other
individuals named by the board.

(7) Jane Arsham is authorized for (only) online viewing access and report download for
the CMN stock account at Wells Fargo Advisers in White Plains, New York.

(8) We are still exploring the feasibility of adding a third signer to the accounts, and will
alert the board if and when this becomes a reality.

CMN Finance Report
October 2010 Board Meeting
Submitted by Caroline Presnell, National Coordinator

Up-to-date reports from the bookkeeper are not available at this time. Due to a number
of factors, she has fallen behind on reports, although she has made deposits and done
some entries. She is quite embarrassed and apologetic about the situation and intends
to do better. Nevertheless, it may be best for a different bookkeeper to be engaged to
start with the January accounting. However, at best, a formal report would have shown
the situation only through the end of August. | believe the figures below will give the
board a reasonably accurate and more current picture of financial worth.

As of October 4, 2010
$19,999.97 Wells Fargo checking account per internal running tally of deposits and
checks written

9,468.35 Wells Fargo money market account

1,886.18 PayPal
$31,354.50
$10,375.13 Stock Account value as of August 31 (the latest statement we have)
$41,729.63

Stock Account Details
$ 7373.26 Mutual funds
2,908.70 Stocks
93.17 Cash/sweeps
$10,375.63

All three stocks are varying in value month to month. Compared with the first of the
year, the Automatic Data Processing is down a bit, Broadridge is about the same, and
the MGIC is slightly up.

Barbara Wright, who manages the stock account for the board, obtained approval from
the Executive Committee to buy 100 shares of Verizon stock worth about $3,000, from
funds in the stock account’s mutual funds. It was paying a sizeable dividend. Just after
her communication, the price went up, and the Executive Committee directed her to
stick to the dollar amount rather than the number of shares. We haven’t yet received
notification of completion of that purchase.

Perspective

| anticipate a financial crunch going forward, continuing last year’s trend. Both income
and expense are in flow at this time of the year, so we can’t have precise projections.
But we know something about a few important items.

e¢ $12,000 is budgeted for fund raising income. To date we have raised $5,249 plus
whatever net from the September concert. The fall fund raising letter should narrow
that gap some.

e¢ $3,500 is budgeted for donation income. To date we have taken in $1,880.

e¢ The 2010 conference net was estimated at $3,000 in the budget. Very rough
estimates indicate that we may barely break even.

THE CHILDREN’S MUSIC NETWORK
Financial Report for the Fall 2009 Board Meeting

Statement of Financial Position

As of Est. as of
Aug 31, 09 Oct 1, 09
ASSETS
Current Assets
Checking/Savings
PayPal 3,356.02 1,445.50
Wells Fargo Checking 4,230.45 14,933.00
Wells Fargo Money Market 14,462.50 _
Total Checking/Savings 22,048.97 30,841.00
Other Current Assets
Stock Account - Wachovia 17,361.22
Petty Cash 500.00
Total Other Current Assets 17,861.22
Total Current Assets 39,910.19
TOTAL ASSETS 39,910.19
LIABILITIES & EQUITY
Equity
Net Worth - Retained Earnings 45,050.02
Opening Bal Equity 284.80
Net Income -5,424.63
Total Equity 39,910.19
TOTAL LIABILITIES & EQUITY 39,910.19

14,933 Estimated WF checking 10/1
2,700 Conservative estimate of some expected income sources Oct.
17,633 Estimated available in checking for Oct.
21,633 Estimated expenses coming in Oct.
-4,000 May need to transfer funds from WF money market to checking to cover Oct. expenses

Stock Account

Since Jan. 1, the total account value has increased by $653. More than a third of the
gain was from a rise in the value of the stock holdings and a small amount of gain in the
mutual funds, and about half of it was from interest and dividends. Barbara recently sold
the Washington Mutual stock as directed by the board, for a net of $20, which was higher
than its value at the beginning of the year.

THE CHILDREN’S MUSIC NETWORK DESIGNATED FUNDS
August 31, 2009

FUNDS

Children's Music Day (in NYM

balance) 1,024.52
National Conference Scholarship

Fund 1,874.19
Growth Fund 6,250.00
Membership Scholarship Fund 2,778.70
Gift Membership Fund 530.00
Development Fund 2,650.00
TOTAL FUNDS 15,107.41
REGION BALANCES

Canada 500.00
Mid-Atlantic 500.00
Midwest 1,999.00
New England 916.52
Northern California 586.21
NY Metro 2,024.52
Southeast 500.00
Southern California 1,000.00
Pacific Northwest 500.00
Great Lakes 477.50
Total Regions 8,004.75
* Duplicated Funds (NYM) (1,024.52)
PREPAID MEMBERSHIP 1,130.00
GRAND TOTAL DESIGNATED FUNDS 23,217.64

CMN 2009 BUDGET &

YTD Yr YTD YTD

jan-Au: jan-Au: YTD
INCOME Budget is $ oe $ Jan-Aug 07
Fundraising (Internal
solicited) 7,900 1,965 5,299 8,715
Dividends 219 104 315 286
Donation Income (Sol. &
unsolicit.) 2,000 1,611 2,763 3,129
Grants (External) (0) 0 0 0
Interest 25 7 23 348
Logo Merch Sales 100 5 0 46
Membership Income 21,000 13,043 12,760 11,980
Misc Income 50 30 9 50
Current Yr Nat Conf Income 24,500 15,050 23,363 493
Prior Yrs Nat Conf Income 0 67 0 0
Other Income 15,418 0 0 0
PIO!/Directory Sales, Ads 300 265 662 314

Region Activities 1,000 1,698 829 825

Teacher Institute 0 0 0 0
Unrealized Gains/Losses -1,500 548 -2,339 -4,070
Total Income 71,012 34,412 43,684 22,116

2009 Budget/YTD cont.

09Yr — yTD Jan- YTD Jan- YTD Jan-
EXPENSES Budget aug 09 Aug 08 Aug 07
Bank Service Charges 1,000 661 308 369
Board Expenses 3,000 1,766 2,025 2,815
Bookkeeping Services 1,800 1,162 1,114 1,331
Directory Printouts 0 0 0 49
Fundraising Expenses 1,000 418 855 376
Graphic Design Misc 40 (0) 0 0
Insurance 1,400 950 950 0
Logo Merchandise 36 72 80 4
Magic Penny 08 0 (0) 49 17
Magic Penny 09 1,000 54 0 0
Magic Penny 10 32 25 0) 0
Misc. Expenses 50 0 0 0
Prior Yrs National Conference 0 0 0) 47
Curr Yr National Conference 21,500 1,696 2,393 2,926
Future Yrs National
Conference 666 641 112 112
Office Space 2,400 1,200 1,600 1,700
Office Supplies 450 495 395 100
Online Services 8,190 6,482 3,263 2,776
Outreach/Marketing 150 203 18 151
PIO! Production &
Distribution 5,800 5,823 4,252 4,721
PIO! Editor 3,000 2,500 1,500 1,500
Postage 1,200 499 423 817
Printing/Copying 60 0 125 0
Professional Services - CP 15,000 11,853 10,703 10,525
Region Activities Expense 1,000 1,970 664 920
Stock Account 10 0 0) )
Storage 1,128 760 622 663
Teacher Institute Expense 0 0 0 0
Telephone/Internet 1,000 631 629 844
Temp Staff 100 (0) 0 154
Total Expenses 71,012 39,836 32,097 33,757
INCOME OVER EXPENSES 0 5,424 11,587 -11,641

Recommendation from Caroline: We have a peak of cash flow activity, both income and
expenses, that comes in the fall, with amounts hard to predict, partly because they vary year to
year with the conference organizing timeline. That makes a substantive assessment of financial
condition at the fall board meeting problematic because the reliability of some data is soft. |
suggest that we investigate the process and ramifications of switching to a fiscal year that runs,
perhaps, March to February, rather than the calendar year. That would allow us to have a real
figure for the conference net rather than an estimate, could ease the time pressure on the
bookkeeper for preparing (fiscal) year-end reports, and would put budget development with the
spring board meeting instead of winter. We would continue to have a financial report and

evaluation at each meeting, of course. | asked Steven Zelin if he knew a reason not to do it. He
replied briefly that it seems like a good idea and offered to explore details later.

DETAIL WORKSHEET FOR FUND RAISING PROJECTS
First number is 2006 calendar year actual
Second number is income expected 2007

04-05 GAG 0 0
05-06 GAG 7,970 0
06-07 GAG 3,275 2,187
07-08 GAG 0 TBA
Spg FR Ltr 0 TBA

05 Fall FR Ltr 335 0

06 Fall FR Ltr 125 2,150
07 Fall FR Ltr 0 TBA
Sil Auction 1,973 TBA

FUND RAISING SUMMARY BY PROJ ECT

Does not include most small fund raisers at nat. conf.: considered nat. conf. Income

Year shown is the year initiated; $ =income for that year's project received all years

2002 2003 2004 2005 2006 2007 2008 2009
Spring FR Letter 0.00 0.00 0.00 | 2,441.00 0.00 | 3,885.00 865.00 125.00
Fall FR Letter 0.00 | 2,098.00 0.00 | 1,610.00 | 3,900.00 | 2,899.00 | 3,145.00
Silent Auction 0.00 | 1,030.00 | 1,472.00 | 1,531.00 | 1,808.00 | 2,236.00 | 2,657.50
Give A Gig/DAD 6,068.25 | 9,120.00 | 7,965.00 | 8,666.00 | 6,170.00 | 2,560.00 | 1,200.00
Keys to Success 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Direct Solicitation Calls 980.00 | 2,205.00 0.00 0.00 0.00 0.00 0.00
Boomwhacker Sales 0.00 0.00 300.00 0.00 0.00 0.00 0.00
Conference Concert 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Year Total 7,048.25 | 14,453.00 | 9,737.00 | 14,248.00 | 11,878.00 | 11,580.00 | 7,867.50
(GAG inc
(GAG inc | (GAG inc | (GAG inc match & (GAG inc | (GAG inc
$1,033.25 | $5,000 $3,000 $1,000, $3,000 $5001 08 GAG =
1 person) match) 1 person) 1 person) 1 person) person) est
Spring FR Letter Jun Jun 6/16
Fall FR Letter Dec Dec Nov Nov Nov
Give A Gig/DAD Mar 08 Mar 06 | Mar 07 | Feb 08 | Jan 09


Here is the fundraising committee report of May 16, 2009

1) Fundraising Letter to “To All CMN Members” (by Patricia Shih) - excellent framework.
Ready for BOD review. -Attached

2) Fundraising Concert proposal, surmised as best | can, from earlier emails.

3) Additional Fundraising action steps

4) List of fundraising committee members, with forwarded email below

5) Anna Stange fundraising project

6) Grant review

7) Enlisting BOD members to serve as advisory participants on one subcommittee

8) DONE!

-1) Fundraising Letter- need 2 person committee to finish this and email (include in
enewsletter?) by, say May 30
-2) Fundraising Concert Proposal -by Liz Buchannan. Approved, | believe by all 4 core
members of FR Committee (Pam, Patricia, Liz, Wiley)
This is not a final report. | (Wiley) apologize if | have spoken for any of the core committee
out of turn.

This a framework that we arrived at after email exchanges. Let’s review, identify the
subcommittee, and empower them to work with Marie.
Liz-| support trying to get non-BOD members to do the concert on Thursday before the Conference, so
the BOD can meet Thursday evening. The non-BOD members then might be available to do leadership
training with us on Friday.
Doing a concert depends on getting Marie’s support - and possibly finding someone other than Marie
to organize it, since she has a lot on her hands already.
| doubt that a pre-conference FR concert is going to generate many folks to attend the conference but
it will be good PR for the organization! | also agree it would be great if the musicians were around to
visit schools earlier in the week. Again, this probably requires someone other than Marie to help put a
plan in place.

The core committee spent much deliberation on choice of time for this concert (Wed and Sunday and
Friday being possible choices). We are agreed that Thursday night before the concert, produced by
non BOD members, is the best option.

The idea was also discussed that we could share proceeds with a local school, inviting a lot of kids to
come, and raise our profile in the community. This would have a double benefit since it would
introduce the local community with the national community, and since it would bring a financial benefit
to each. It would also raise the profile of CMN, since we would then be giving something tangible as
well as intangible.

-3) Additional Fundraising action steps, discussed earlier among FR core committee, starting March 29

a) Choices for subcommittee, and seeking new members individually:
Can the 12 of us (Patricia, Wiley, Liz, Pam, Anna, Steve Blunt, Ingrid + the
cc’d Marie Hopper, Carol Peterson, Frank, Joanie, Caroline) seek, suggest,
or solicit new members for FRC? It can be a big committee, and each person’s
scope can be relatively small.

b)Submit a proposal to Exec that we explore options for bringing in
Development Director. Perhaps this might involve inviting proposals from
known and established development directors with track records, so that we do
less guessing about what someone in this position would do. Then submit
proposal to the BOD.

c)Grants/committee: Caroline forwarded I believe 10-15 emails to me
last year about grant resources. It’s to my old email address, so I need to
forward to myself, organize them (hopefully into one email) and then forward
them to each of you for quick review. At some point soon, we should solicit

the entire CMN membership for experienced folk to lend us a hand, if only as
background advisors, but hopefully as much more. Other novices like myself
are welcome and might learn something. I am willing to serve on this
subcommittee, but it’s experience that we need. One of the first actions for
the core of this subcommittee would be to receive this list of resources and
examine them one by one.

d)Review new membership outreach (Is is Purly and Joanie? Can't
remember). How is going? Do they need help?

-4) Fundraising Committee Members:

Core Committee -Patricia, Wiley, Liz, Pam

From CMN membership -Anna, Steve Blunt, Ingrid

cee'd -Marie Hopper, Carol Peterson, Frank, Joanie,
Caroline

Subcommittees thus far: WITH DESIGNATED VOLUNTEERS IN CAPS
A) Corporate/private sponsorship Subcommittee

NONE
B) Fundraising concert Subcommittee

PATRICIA

MARIA, IS IT FAIR TO ASSUME YOU'RE ON THIS, AT LEAST REGARDING THE
CONFERENCE?

C) Grants Subcommittee-

WILEY, JOANIE, LIZ
D)Subcommittee to explore possibility (options, pluses, minuses) of hiring
Development Director.
Before this subcommittee does anything, the FR committee (Patricia, Wiley,
Liz) will do these:

1)Make a proposal to Exec, to then be clarified

2)Present a clear proposal to BOD about action plan

IS IT FAIR TO ASSUME THAT WILEY PATRICIA LIZ AND PAM WILL WORK ON THIS
PROPOSAL?

E) Subcommittee to find Classified ads in PIO- Subcommittee- (and for other
media such as National
Gathering Participant Handout?)

ONE

-5)Anna Stange Fundraising project. Has anyone heard from her? Shall we
invite her to be cc’d on emails as is Maria? We need to let her know the
resources that we can offer (publicity through website, possibly a
subcommittee to assist her, possible a national outreach through email
newsletter to find local support along her “trail,” possible assistance in
brainstorming with her. Any other ideas? Maybe writing a song about her
adventures?

-6)Grant review

Grants/committee: Caroline forwarded I believe 10-15 emails to me last year
about grant resources. Would anyone join me in going through these? I just
did a quick review tonight. I think it would take about an hour to read
through them. Then we could brainstorm on possibilities. It might even end up
helping your business!

Please consider and email back to the FR committee (Reply to all). One of the
first actions for the core of this subcommittee would be to receive this list

of resources and examine them one by one. I can’t do it “all by self,” as my
mom used to say.

-7)Enlisting BOD members to serve as advisory subcommittee members. Ahem...

-8)DONE DONE

Recent email to Fundraising Committee (ie very recent ie early am)
Hello CMN Fundraising Committee!

Sorry that you haven’t heard from us in a while. That does not indicate a lack of appreciation
for your being a part of this effort to strengthen our mission to encourage children, teachers
and families through music. Thank you!

We are gearing up for several projects and the anticipating the momentum and resources
that will be needed, as well as the wind that will be at our backs.

The FR committee thus far includes
Patricia Shih,

Wiley Rankin

Liz Buchanan

Pam Donkin

Anna Stange

Steve Blunt

Ingrid Noyes

Also included in these emails, to work with our committee on specific
projects:

Marie Hopper (09 Conference Coordinator)

Carol Peterson (Give A Gig)

Also cc'd in these emails, and have agreed to consult with us, but not be on
the committee:

Frank Hernandez

Joanie Calem

Caroline Presnell

REQUEST #1

-Anna can you reply about your plans for your walk in the fall? Could you
give us a sense about how it is going at this point? How might we help you?
If Anna doesn't reply (out of country), can Joanie try to contact her? Thank
you! Please “reply to all!”

REQUEST #2

Grants/committee: Caroline forwarded I believe 10-15 emails to me last year
about grant resources. Would anyone join me in going through these? I just
did a quick review tonight. I think it would take about an hour to read
through them. Then we could brainstorm on possibilities. It might even end up
helping your business!

Please consider and email back to the FR committee (Reply to all). One of the
first actions for the core of this subcommittee would be to receive this list

of resources and examine them one by one. I can’t do it “all by self,” as my
mom used to say.

REQUEST #3
Can the 12 of us seek, suggest, or solicit new members for FRC? It can be a
big committee, and each person’s scope can relatively small.

REQUEST #4

Can some people join the Fundraising Concert Subcommittee? It would be great
to get help with the upcoming concert at the National Gathering, as well as
encouraging local concerts in regions. Thanks

If anyone knows of another CMN member who would like to serve with us, please
have them either email Patricia or Wiley. This effort is vital to CMN’s
surviving and flourishing.

PLEASE REPLY TO ALL WHEN YOU COME UP WITH AN IDEA, SO WE CAN SHARE IT WITH
EACH OTHER. Thank you~

Please email back to this email group to let us know which subcommittee(s)
you would like to join.

A) Corporate/private sponsorship Subcommittee

B) Fundraising Concert Subcommittee

C) Grants Subcommittee-

D)Subcommittee to explore possibility (options, pluses, minuses) of hiring
Development Director.

E) Subcommittee to find Classified ads in PIO- Subcommittee- (and for other
media such as National

Gathering Participant Handout?

Thank you,
Wiley

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06:16:00

Items for agenda for May board meeting:

1. Should conference chairs get free pass to conferences?
2. Do we cement co-chairs for each conference?

3. 2 year renewal savings? Re Peter Alsop

4. Membership committee rec re corporate sponsors

5. Spreadshirt

Items for fall agenda

Fall
¢ Board (director) elections report; receive new directors
¢  Elect/appoint any needed to fill offices/chairs for last quarter of year for board
members whose terms expire at this meeting
¢ Make final plans for the weekend's program:
hear from the chair; final details for opening and closing; fund raising kickoff,
if any; annual members meeting; Magic Penny
¢ Fall fund raising letter
¢ Logistics for winter board meeting
¢ Name Magic Penny Committee (ongoing and/or new members); identify one as
committee facilitator
¢ Receive M.P. nomination for next year from M.P. Committee and approve
candidate; name board member to notify candidate

EBSCO

PIO online?

Marketing committee

Mission statement project?

Updating flyer

Conference liason to be on no other committees!

Rep coordinator to only be on membership

Action Core coordinator

Secretary’s role (expand to include keeping track of board decisions online)

Board meeting: Thursday 3 PM - 9 PM, Friday 9 AM - 4 PM

Available from 3 PM Thursday
Scott V

Liz Buv

Joanie Vv

Patricia V

Anna V

Caroline V

Marci X

Carole X

Lisa V
Katherine V

Promotional issue
Expanding fund-raising?
Endowment fund?
Marketing committee?
Ebsco for PIO?

Reps? David?

Howjadoo (opening song!)
Step it Down

Items for the March 6 - 7 board meeting:

1.

Mark items for consensus as urgent with deadline response date on, anyone
not responding after that will not be considered as part of the vote.....(re
Patricia and Keynote vote)

. *Money document needs to be approved, including procedure change for

deadline of submission for regional reps receipts of 6 months.*

Steven Zellin’s submission: on 9/14/09 submitted receipts for 2 different
events, 7/21/07, and 1/27/08. The board needs a guideline in place that all
receipts must be submitted within six months of the event. There are
receipts for postage, food, copying, rental space and presenter. $319.21,
Income fees show $30 (2 X $15)

For the Jan 08 event, Patricia Shih bought supplies, and he paid her back, but
there are no receipts. $105.57, $100 honorarium...... income none

The late submission along with our current financial situation warrants
splitting up the payment....

Dear Steven,

| received your expense voucher with receipts for 7/21/07 & 1/27/08. | have a few
questions for you before this can be paid.

First, why were these expense vouchers submitted at such a late date?

Second, for the 7/07 gathering, how much income was received?
| understand only 2 checks of $15. were sent as income, but more people attended.

Third, the 1/08 gathering expense shows a check to Patricia Shih in the amount of
$105.57. There are no receipts for this check. It cannot be paid without receipts
(see regional rep manual on the website).

Please respond to me regarding the above issues.

CMN YEAR-TO-DATE JAN-APR 2010

INCOME
07 Fundraising
08 Fundraising
09 Fundraising
10 Fundraising
Directory Printout
Dividends
Donation Income
Interest
Logo Merchandise Sales
Membership Income
Miscellaneous Income
National Conference
Income

Nat Conf 08

Nat Conf 09
PIO! Sales
Region Activities
Region Misc. Income
Returned Check Charge
Unrealized Gains/Losses
TOTAL INCOME

Jan-Apr10
0.00
0.00

650.00
100.00
0.00
39.40
1,128.75
3.24
51.00
8,984.56
0.00

0.00
765.00
180.00
650.00

30.00

0.00

503.58
13,085.53

Jan-Apr09
0.00
1,620.00
100.00
0.00
0.00
67.07
1,280.00
3.98
0.00
6,630.00
21.11

67.00
0.00
250.00
150.00
0.00

0.00
-191.24
9,997.92

Jan-Apr08
3,559.00
0.00
0.00
0.00
0.00
178.11
1,047.75
15.15
0.00
6,110.00
9.40

0.00

0.00

36.00
393.00
0.00

0.00
-1,078.61
10,269.80

CMN YEAR-TO-DATE JAN-APR 2010, p. 2

EXPENSE Jan-Apri0 Jan-Apro9 Jan-Apr08
Bank Service Charges 257.69 168.29 157.98
Board Expenses 667.80 1,004.40 1,292.40
Bookkeeping Services - 712.50 520.75 592.50
Chris
Brochure Expenses 0.00 0.00 0.00
Directory (Print) Expenses 0.00 0.00 0.00
Fundraising Expenses 69.75 339.72 243.88
Grants - Prof Serv -CP 0.00 0.00 109.80
Graphic Design 0.00 0.00 0.00
Insurance 0.00 950.00 0.00
Logo Merchandise 0.00 0.00 0.00
Magic Penny 79.20 30.60 0.00
Misc. Expense 0.00 0.00 0.00
National Conference 08 0.00 0.00 365.29
National Conference 09 0.00 743.40 27.00
National Conference 10 318.60 126.00 1.80
National Conference 11 97.20 0.00 0.00
Office Facility 0.00 800.00 800.00
Office Supplies 262.85 204.60 233.38
Online Services
Directory Online 106.20 187.20 217.80
E-Mail Groups 279.00 1,110.60 154.80
e-PIO! 0.00 0.00 0.00
Servers 246.00 260.45 145.50
Social Networking Sites 32.40 0.00 0.00
Website 1,671.60 2,468.40 1,911.80
Outreach/Marketing 145.65 131.31 7.20
PIO! Expenses
Editor 1,000.00 0.00 0.00
Prod & Distribution 2,116.75 3,119.00 1,236.27
Postage 427.97 303.27 232.65
Printing/Copying 59.66 0.00 0.00
Professional Services - CP 7,016.40 5,540.40 5,220.00
Region Activities Expense 591.38 979.14 545.25
Storage 0.00 376.00 352.00
Telephone 315.07 315.96 344.24
Temporary Staff 0.00 0.00 0.00
TOTAL EXPENSE 16,473.67 19,679.49 14,191.54
NET INCOME -3,388.14 -9,681.57 -3,921.74

Other Income/Expense
In-Kind Donation 251.00
NET INCOME -3,137.14

MINUTES
For The Children’s Music Network Board Of Director’s 2008 Spring/Summer Meeting -
June 27 & 28 - Conference Call

LA. Present :

Frank Hernandez, Pam Donkin, Caroline Presnell, Carole Peterson, Barb Tilsen, Barbara
Wright, Steven Zellin , Monty Harper, Marci Applebaum, Billy Grisak, Wiley Rankin, Terri
Roben

ll. Board Operations

A. Election Committee Report -

2-3 candidates so far, letters and emails out to members, ballots coming out 2nd week of
July, 2-3 new people coming on board

B. Exec Committee Report -
Pam D cycling off, Monty Harper may be willing to come on in September 2008

C. Action Core -
Billy agreed to be Action Core point person

D. Logistics for Fall Meeting -

Carole Peterson will arrange transport from airport to her house - Board members should
email their flight schedules and cell phone numbers to BOD - meeting will be at her
house from 2pm - 7 or 8 pm.

Ill. National Office Report -

Caroline found new mailing service for PIO! Trademark continuation process progresses.
Ruth Pelham wrote condolence letter to Miriam Sherman’s family and about donations.
Frank will send a thank you note to Sue Ribaudo for years of writing thank you notes to
donors.

Full board to receive organizational yearly cycle of operational responsibilities from
Caroline to better understand and spread out tasks to members and also to help in
transition of Caroline’s eventual departure from job. Caroline will continue to break into
pieces tasks for individuals to take on and prepare her documents and organizing for
new person to take over when she leaves.

IV. Membership -

Lapsed member letter not successful in many responses. Will continue to be worked on.
Regional reps have been asked to contact lapsed members with little response.
Proposal for increasing membership dues discussed. 10 years since last increase.
Consensus reached on dues increase.

IV. D. Regions -

Exec committee will be notified when regions have elections. Candy Heitner stepping
down from being regional rep in MW. Sue Ribaudo needs to officially resign before thank
you note can be sent.

IV. E. Further discussion on chapters and implementation needed.

V. Online services report
A. Internet -
Need a new ISP. Media 3 not meeting our needs. ePIO! 2008 articles being
coordinated by Barb Tilsen.

B. Website manager job -

Haven’t found replacement. Barb T will leave at end of her term.

BOD member needs to be online point person. Online Services Coordinator job is
keeping informed of developments on website, email list, MySpace page..
Proposal to put wiki, marketplace, member email newsletter on hold.

D. MySpace -
Wiley will be responsible for CMN’s MySpace page for one year and will try to
recruit members from friends. Frank will be exec part of team.

ACTION STEP -

Someone needs to write a description for website coordinator and communicate
with membership and also need someone actively recruiting. Liz H will be in
charge of this.

Wiki will be set up and announced at conference in the fall.

Tom Hunter tribute at CAEYC conference by Jackie Breger and Bonnie Lockhart will
go forward.

VI. Finances -

$4, 460 net profit for 2007 conference. Stock account losing money. Probably
better to leave it there.

Pay for website developer set at $15 per hour for 15-20 hours per month- adopted.

ACTION STEP -
Liz and Barb will create notice. Full hiring process will be outlined and include a 6-mo.
evaluation.

VIL. Fundraising -

A. Someone needs to analyze data re logo merchandise.

B. Spring fundraising letter had no return envelope, netted only $375.
C. Give A Gig raised $2,485.

ACTION STEPS -

Pam will ask Tina Stone to be coordinator for next year. Marci will ask Erin about
performing their GAG song at conference again.

Marci will work on campaign kick-off with Carole P.

VII. 2008 National Conference -
Regional meetings should be scheduled and reps should send subs in their absence.
Round Robin - policy should be reviewed again next year.

Teachers will be offered professional development hrs certificates.

Carl and Barb will unveil wiki and new website as incentive for annual meeting
attendance.

Need someone to do older kids songswap.

Nancy Silber nominated to do closing with Barb’s help.

Pam D will be board liason.

Silent Auction - slow response.

Keynote - smooth sailing so far

Magic Penny - incomplete at this time - can it be shortened by 15 minutes?

Expenses for KN and MP will be allotted half and half.

For next year - hopefully, Tom Chapin will be MP and Uncle Ruthie has been suggested
for California conference following year.

Annual meeting will be 30 minutes.
Pre-conference concert scratched - not enough people available to work it.

ACTION STEP -

Carole P will communicate to Marie that local art contest for brochure cover design is
approved. Exec approves higher-priced color ads for program book.

Arts Festival LEAF coordination will be done with BOD.

2010 Conference Chair and timeline needed.
ACTION STEP -
August 1 deadline for Southern California to commit.

2011 Conference - Possibly Janet Sclaroff, Sammie Haynes, Liz Hannan will take it on.

Caroline will look at how many people come to conferences within driving distance
compared to how many come from farther distances.
ACTION - Find out why people didn’t come.

2012 and beyond - discussion postphoned until fall.

IX. PIO! -

Costs about half the dues to produce. Largest costs are staffing, not printing.

ACTION STEP -

Marci will check and get specs for people to get quotes on costs of printing and
materials. Caroline will communicate with Mr Billy to get someone on Action Core. Exec
Committee will talk to Caroline about it.

Editorial Advisory Board - Sally Rogers, Bonnie Lockhart, Nancy Silber, Caroline Presnell

Sunday - June 28, 2008

Present - Marci Appelbaum, Frank Hernandez, Liz Buchanan, Carole Petersen, Caroline
Presnell, Monty Harper, Pam Donkin, Patricia Shih, Billy Grisak, Steven Zellin, Wiley
Rankin

Wiley proposes Fundraising Development Committee.
Steering Committee - Wiley, Patricia, and Steven, if willing.
Idea to consider - have a classified ad section in PIO! to generate money,

Four sections of fundraising effort -

1. Development Committee - function of board - to assure financial health of nonprofit.
Ways to look outside - corporate sponsorship, develop menu of what they get in return
2. FR concerts - every national conference. Look at 2009 and maybe could implement
this. Do them regionally and locally. Have public concerts at time of regional meetings.
3. Grants - if someone willing to write applications.

4. Hire development director - job is to raise $ for CMN. They would have to raise their
own salary, flat part-time. Or the person gets a percentage of what they raise.

New ideas -

When someone new comes on to Board they can choose their section of Development
Committee.

Get service companies to offer members a discount. Offered as a member benefit.
Expand committee to include non-board members.

Proposal that each region be encouraged to have FR concert between May and July
every year that promotes the upcoming conference.

ACTION STEP -
Wiley and Patricia are going to set up the FR development committee and come back to
the board with an official proposal.

Sales Policy -
ACTION STEP -
Exec can talk to Marie and go with whatever works.

Marketing Plan-

ACTION STEP -

Mr Billy will prepare an informational proposal to present to the board at the National
Conference board meeting about what we need to do as an organization to market
ourselves and increase membership. Other board members can have input.

Chapter proposal - to expand the idea of a region into the idea of a chapter. A new
member would be put in a region. They could also be put in an additional chapter
according to their interest. You might pay extra for this or you could have a free chapter
in your region.

After some discussion, everyone agrees to wait for a new proposal that will leave regions
as they are, but bring in the concept of special interest groups.

Dues proposal -
All are in consensus with implementing dues proposal without considering the chapters
issue. Dues implementation will be done with exec, within two weeks. Or at least by the

conference.

Round Robin -

Agreed that wording will be changed to “due to time constraints” a duo is only allowed
one time slot, (or whatever other combination of performers) and that it should be stated
in the information about the Round Robin that this is not a showcase.

ACTION STEP -
Exec will create a proposal to approve a mission statement before the next meeting and
bring it to the BOD.

Terri Roben, minute-taker, with slight edits by Liz Benjamin, December 2012

May 11, 2004
Dear fellow members of CMN,

| really missed being able to attend the gathering this year and | was very
disappointed when | heard that next year’s gathering will again fall on
Canadian Thanksgiving: Oct. 9 to 11,2004. | usually try to get to them
whenever they are on the East Coast, the West Coast being too expensive
for me. | have been to 4 already, but again next year | can’t go. | realize
that it makes it a lot easier for Americans to attend when it falls on a long
weekend, and if it were just another long weekend, | would find it easier too.
However, I’m sure that you will understand, when it is put in the proper
perspective, why | and probably all the other Canadian CMN members with
families won't be there.

How many of you would leave your family at home on your Thanksgiving?
This is for us a family time, a time when university students come home,
when grandparents visit, when we reflect on all things family—just as I’m
sure you all do. The only difference is that we do it a month earlier and a
day shorter.

| realize that this can’t be changed for next year, but if you do want
Canadians to come to the gatherings, please do not schedule the gathering
for this weekend in the future.

So | do hope that when it comes back to the east coast in 2006, I'll be able to
join you all again.

All the best, Kathy Reid-Naiman

P.S. our Thanksgiving falls on the 2"? Monday of October every year.

Procedure and Guidelines for Choosing a Keynote Speaker

As approved by the board May 2010

1. The Keynote Committee is formed from volunteers from the CMN Board
of Directors and from CMN members at large. Ideally, the size of the
committee should be between 4 and 8 members. The chair can be
nominated or volunteer from within the committee. The chair needs to
either be a sitting Board member or a past director.

2. Nominations can be made by any CMN member through submission of a
nominating form, found on the CMN website, to the Keynote Committee.

Forms can be submitted any time from the end of the national gathering in
the present year to a date designated by the Keynote Committee for the
following year. It is highly recommended that the submission deadline be
Dec. 31 after the conference to allow enough time for the committee to vet
the candidates. Filled-in forms should be shared with each member of the
keynote committee via email (preferred), fax or snail mail. It is highly
recommended that the Keynote nominees be local to the national
conference, both to avoid costly travel expenses, and to encourage local
people who may know and respect this keynote speaker to come to the
conference.

3. Members of the keynote committee will review the nominations and
make their selections of first-, second- and third-choice candidates,
preferably by January of the conference year. This gives the Board time for
the approval process, and then gives the committee time to contact the
speaker. This is particularly important in the case of speakers who are very
much in demand.

4. All three candidates’ names will be submitted to the full board for
approval. It is recommended that this deadline be no later than one week
after submission. Once consensus approval has been made, the Keynote
Committee is free to contact the approved candidates, and then book the
candidate according to availability.

5. Decisions about any honorarium, expenses, etc. must be made PRIOR to
contacting chosen speaker. The CMN Board of Directors has determined
that Keynote expenses should be no higher than $1,000. This is a
conference expense and does not come out of CMN's general operating
costs. The $1000 amount covers an honorarium, travel expenses,
conference registration and costs, all of which can be offered as part of the
negotiations.

6. The scheduling of the Keynote speech (the exact date and time) should
be determined by the conference chair(s) in conjunction with the Keynote
committee, who consults with the speaker about his/her availability.

7. Once the keynote speaker has confirmed his/her participation and an
agreement has been signed, the Keynote Committee will inform the
Executive Committee of the Board, and then the entire Board of Directors.
Announcement to the entire membership will be determined by the Board,
taking into consideration the timing of the announcing of the Magic Penny
honoree. Generally, the Magic Penny recipient is announced in January or
February of the conference year, and the Keynote Speaker in April or May,
in conjunction with registration packets being available for the conference.

Nov 2009?
Hi BOD members,

Here are some quick questions which may help move our keynote discussion
along on Monday night.

1. Do you support always having a keynote address at the conference?

2. If you answered "no," would you prefer:

A. Never have a keynote.

B. Make a decision on an annual basis about whether to have a keynote for
the next year's conference.

3. Do you think $1,000 is a reasonable amount to allocate for the keynote
speaker, for travel, expenses and honorarium? (If we get someone local to
the conference, much of that amount can go to the honorarium.)

Below is my personal view. If you want to respond to everyone in advance of
the meeting, this may help shorten our discussion on Monday. | sent this to
everyone individually since the BOD list seems to have a continuing problem.

My own view is that we should make separate decisions regarding the keynote
for each individual conference. The money we budget for a keynote, $1,000 or
less, seems reasonable to me. It is not that much in the overall conference
budget. So | don't think the money should be a guiding factor.

Some people have said the Magic Penny can be our equivalent of a keynote.
But it isn't really. The Magic Penny is an award that celebrates someone
who's done great things in the past and present, whereas a keynote is
intended to address the present and future.

Sometimes the Magic Penny winner is a very good keynote speaker. Bill Harley
is a great example. Sometimes the Magic Penny winner could have been invited
to deliver a keynote address and was not. Sarah Pirtle is a great example.
Sarah wanted to speak, but had no chance.

On the other hand, not every MP winner is the ideal keynote speaker. | do

think we ought to make space at each conference to have one speaker who is
able to inspire our members and make them think about what they do, and give
them some new insights on their work, which | think Billy Jonas did with

flying colors, by the way! That is the function of a keynote. We've added

the request that people address the future of the children's music field -

though | think that particular request needs to be broadened a bit and

tailored to each individual speaker's skills and background.

For California in 2010, | don't know Uncle Ruthie so I'm not sure if she'd
be a good keynote speaker. | do think we'd have many choices of great
potential speakers in the Bay area, so my inclination would be in favor of a
different keynote speaker unless the folks who know Uncle Ruthie feel she
could carry the ball for both time slots.

Finally, | will add that | would like to request that we allow 30-40 minutes
during the Magic Penny portion of the program to allow the MP winner to
speak and/or perform, as Tom Chapin did. (Assuming the MP winner is not also
invited to give the keynote.)

Best,
Liz

QUESTIONS TO BE ANSWERED FOR A LOGO MERCHANDISE PROPOSED PLAN
Shall we continue to offer items beyond what we already have in inventory?

If so, what items?

e Investigate one-at-a-time shirt orders with the company that furnished anniversary
shirts in 07? They have a wide variety of styles and colors. Mightthey be willing to
keep our logo design on file and produce as needed?

e Rick Hubbard will give a good deal on kazoos.

e Mugs?

Who will oversee sales at the 08 conference?

Who will oversee sales ongoing?

MAGIC PENNY Committee REPORT
By Frank M. Hernandez Committee Chair
May 16, 2009

1. At our last board meeting, Pam was asked by the board to
pole the Magic Penny Committee regarding the idea of an iconic
Magic Penny Award
Below is that report.

The Magic Penny Committee was in unanimous consensus that the
Magic Penny Award should continue to be personalized and not
iconic.

2. The award has been commissioned and it will be created by
the same Tucson ceramic artist. She's brainstorming and doing
research on Tom.

3. Sally will orchestrate the tribute portion of the program.
She may wish to MC it, but that's up in the air for now.

4. Of the 90 minutes set aside for the Magic Penny Program,
tom will have the last 30 minutes to sing songs and interact with
us.

(We will get a play list from him ahead of time so that those
sing in the tribute will not duplicate songs.)

5. Jenny conducted the interview with Tom. She has handed it
in to Caroline. She's also written up Magic Penny information
about Tom for the website.

6. Jenny will contact Tom next week to tie up loose ends.

7. The Committee is already looking to bring to the board next
year's nominee.

MAGIC PENNY REPORT 09-28-09
By Frank M. Hernandez

>1. After many years on the Magic Penny Committee Sally has
stepped down. She and Phil were the catalysts behind the Magic
Penny and she will be missed by the Committee. Current Magic
Penny Committee Members are Frank, Jenny, Joanie. Pending board
approval the fourth member will be Tom Pease. Tom has served on
the Board of Directors and is looking forward to participating in

this "cool group of people."

>(I'll be asking for board confirmation in an e-mail.)

>2. Collecting nominations from the board:

>The Magic Penny Committee strongly believes the recipients should
attend the conference. Posthumously honoring someone is not as
effective.

>Please feel free to send me your Magic Penny Nominations by
November 30, 2009.

>The Magic Penny Award, named after the song by Malvina Reynolds,
is a Children's Music Network tribute to people who have

dedicated their lives to empowering children through music. It

is presented annually at our national conference to honor the

lifetime contribution and achievement of someone whose work most
embodies our mission.

>Below is the list we have from previous years

>List of Nominees (in no particular order)

>Peter Yarrow

>Peter Alsop

>Bev Boz

>Joanne Hammill

>Georgia Sea Island Singers
>Sharon, Lois and Bram
>Fred Penner

>Ken Whiteley

>Raffi

>Jean Ritchie

>Sandy and Caroline Paton
>Judith Cook Tucker

>Ruth Pelham

>Hap Palmer (Pam D. 1/31/07)
>Edwin Gordon (Pam D.
>Danny Kaye

>Tom Paxton

>Marlo Thomas

>MENC (an organisation.)
>Will Schmid (former president of MENC)

>Faith Petric

>* Pete Seeger (has turned it down twice)

>* Bernice Reagon (Committee in 2008 removed her from the list, it
was felt that she has not done as much for children's music as
other nominees.) (many felt she wasn't enough of a kids'

performer)

>* Alan Lomax (posthumously)

>* Burl Ives (posthumously)

>Tom Chapin recipient 2009

>Sandy Paton died 2009

>Ruthie Buell AKA Uncle Ruthie recipient 2010.

>

ATTACHMENT 7
SURVEY

AVERAGE OF ALL RESPONSES TO RANKED QUESTIONS

Responses ranged from 1 (Most important) to 4 (Not Important)

4.27

1.36

2.05
2.18
1.23
2.40

2.27

2.25

How important is each of these aspects of CMN to you?
A. A Support Network

B. A Professional Association

C. A Social Change organization

D. An Education Network

How important is each of these services/activities to you:
A. Pass It On!

B. Annual National Gathering

C. Regional Gatherings/Events

D. Presence at Educational Conferences

E. Membership Directors

F. Radio Directory

G. Website

How important is it for CMA to grow into a larger, more influential
organization?

DON'T CHANGE

ANSWERS TO NARRATIVE QUESTIONS

CHANGE LIKE
ELIMINATE TO SEE MORE INVOLVED cut pio VALUE CMN _GETFROMCMN CONTRIBUTE _ BOARD SERVE
national businesses (earned public children's ok, not much use info from what is promised dues, ideas planning,
gathering income) concert time to read gathering; trade organizing
1 jobs regionally,
like-minded
colleagues
social members elect volunteer ok value of teaching network; ideas, energy, more input from
change board, term limits structure; children through inspiration; creativity members
2 agenda (secret decisions; conference with music children's music
more democracy, workshops; list
children in decision round robin
making, children children and
more present at music
gathering
gatherings more affordable professional ok don't use it much directory, annual dues, songs,
gatherings development gathering, pio, enthusiasm
3 workshops skills
pio teach collectively, organize no, maybe network of peer group, live, ideas, structure and
share member's workshops smaller, less support, diminish songs, energy, leadership
4 experience, glossy inspiration, isolation, ideas, money
("institute"), feedback, role models,
workshops sometimes gets information

direct help


ANSWERS TO NARRATIVE QUESTIONS

r E
ELIMINATE SHANGE LIKE MORE INVOLVED
TO SEE CUT PIO VALUE CMN GET FROMCMN CONTRIBUTE BOARD SERVE
gathering close no use it to help pio, friendship pio, friendship
to home base teachers
5 (travel difficult)
don't change | regional gathering group concert, OK positive energy, gatherings, workshops, hard work of
scale of be stronger presence at recharge from directory, sense positive energy, keeping the
6 gathering conferences gathering, of community support for any network alive
exposure to new gathering
material
openness, web site with ideas is very involved ok
valuing of exchange and store
7 individuals,
absence of
hierarchy
everything more teacher time; regional ok if total encouragement, connections with telling others keeping stuff
involvement gatherings with number of pages ideas, songs people, new about CMN, happening
8 workshops is the same ideas, seeing that | articles in PIO

good things are
happening across
the country


ANSWERS TO NARRATIVE QUESTIONS

PLIMINATE —-CHANGELIKE yore wyoiveD
TO SEE CUT PIO VALUE CMN GET FROMCMN CONTRIBUTE BOARD SERVE
PIO more regional better delegation | no support network, pio, people, spread the word, organizing
activity; richer (ask); more shared values, quality children's will volunteer
9 gatherings; frequent events resource music
increased
membership esp.
educators
pio outreach to would miss it, resource for field ideas, music
educators; sample only connection material, information,
10 download site; now ideas, connection
professional to folk
development; community,
national exposure to affirmation of
the media
nothing same geographically no, take ads? national efforts dues, play cd's
isolated, make it a benefit on the radio
11 involved in other
things right now
pio professional regional projects, | no regional pio, network share knowledge organizing,
develop Pp meetings; fiduciary
12 development networking


ANSWERS TO NARRATIVE QUESTIONS

ELIMINATE, -SHANGELIKE ope VOLVED
TO SEE CUT PIO VALUE CMN GET FROMCMN CONTRIBUTE BOARD SERVE
gatherings regional more inviting opposed, need song resource, network, shared board service, connectors,
development structure benefits to attract nourishment vision regional focus, spoke and

13 members development wheel

national smaller Midwest Ohio region ok inspiration, inspiration, songs, ideas, keep members

gathering, region songs songs articles, regional informed, guide
14 pio efforts the organization

national yes, rarely read it contact with contact with regional rep
15 gathering other artists, artists, support

support

national mini gatherings, would miss it kindred spirits support, help organizing

16 gatherings time to jam friendship, events, songs,
together validation, songs support


ANSWERS TO NARRATIVE QUESTIONS

CUMINATE,  — CHANGELIKE wore INVOLVED
TO SEE CUT PIO VALUE CMN GET FROM CMN CONTRIBUTE BOARD SERVE
annual more member is very involved no powerful force circle of people; vision, labor,
gathering involvement, more of cultural coalition for songs, money
17 contact with workers organizing,
members leadership skills
national outreach person feels pretty ok personal contacts friends, songs, help make it organize
gathering involved jobs, happen gatherings, fund
18 professional raising, lead the
development organization,
implement
programs
intimacy of promote songs that contribute to a reluctant ok information, clarify mission,
national matter scholarship fund contacts align programs
19 gatherings and get with mission
employee match
pio overloaded no nota lot make decisions,
20 do all the work


DON'T CHANGE

ANSWERS TO NARRATIVE QUESTIONS

CHANGE LIKE
ELIMINATE TO SEE MOREINVOLVED — curpio VALUECMN _GETFROMCMN CONTRIBUTE _ BOARD SERVE
national need an E.D., long it may be music, in writing inspiration, leadership, board planning and
gathering range plan realistic networking service, visibility policy, meeting
21 at education needs of
conferences. members
pio no network, share window on the regional rep
22 ideas, problem world of
1 solving children's music
nothing growth no networking, songs,
23 supportive experience,
atmosphere support
national shared leadership, less discussions sad expands focal point for regional rep, edit keep it moving,
24 gatherings new blood, affirm of dogma, horizons, values social issues new sounds for responding to
membership clearer and inspiration pio member's needs,
initiatives objectives carrying out the

mission


ANSWERS TO NARRATIVE QUESTIONS

ELIMINATE. SHANGELIKE ope woLVvED
TO SEE CUT PIO VALUE CMN GET FROMCMN CONTRIBUTE BOARD SERVE
doing way to meet other ok
gathering in | members who are
25 California local during
gathering
national little pieces of OK
atherin; work
26 g iB
its values skills sharing be a mentor or not good songs, songs, writing, regional function
including across partner ina inspiration, inspiration, planning, needs more
27 disciplines project lidati lidati i of clarity
meetings
regional ok if it maintains nothing ok if value none pio lead workshops
28 activities value maintained


ANSWERS TO NARRATIVE QUESTIONS

PLMINATE. —-CHANGELIKE yore invoLVED
TO SEE CUT PIO VALUE CMN GET FROMCMN CONTRIBUTE BOARD SERVE
ok less biased in be a better song song writing
lyrics writer for kids expertise
29 y! Pt
more time in life | ok n/a support, support
networkin;
30 .
annual no time ok recommend to pio, gathering, enthusiasm and hold it together,
34 gathering teachers network support, connect shape policy,
people actualize vision
don't more people on the asked or invited no in teaching; support, ideas, support;t, ideas, keep us honest
32 become board; more recordings, materials, boost materials, boost,
commercial younger generation inspiration time


DON'T CHANGE

ANSWERS TO NARRATIVE QUESTIONS

CHANGE LIKE
EDIMINATE TO SEE MOREINVOLVED cur pid VALUECMN _GETFROMCMN CONTRIBUTE _ BOARD SERVE
national radio programs in
33 gathering every region, public
access programs,
collection of songs
from members
annual delegate work, less CMN family yes, smart people who cmn keeps going help get word maintain
34 gathering micor management; camp understand out, bring new activities

consensus bogging
down

people


GUIDELINES FOR THE MAGIC PENNY AWARD COMMITTEE
Adopted by the board at its meeting January 12-13, 2008

1/08 Attachment #2
THE AWARD

The Magic Penny Award, named after the song by Malvina Reynolds, is a Children's Music
Network tribute to people who have dedicated their lives to empowering children
through music. It is presented annually at our national conference to honor the lifetime
contribution and achievement of someone whose work most embodies our mission.

THE SELECTION PROCESS
Summary
(from the CMN Policies/Procedures document adopted 5/04)
Board members make nominations to the Magic Penny Committee.
The committee recommends a nominee.
The board approves a recipient.
A representative of the board announces the choice to the nominee and the
public.

PROCESS DETAIL

Get recipient inations from the board at their winter meeting the year before

|p

the award is to be presented (that is, almost two years before the presentation).

An invitation similar to the following will be printed in each issue of Pass /t On!, either as
part of a Magic Penny report article or as a separate announcement:

Magic Penny Award recipients are selected by the CMN board on behalf of

the entire membership. Member input is welcome. If there is someone

you believe is deserving of the award, please feel free to submit the name

to the president or the CMN office to have it added to the list of nominees

to be considered.

Consider location of conference when making selection

At times a candidate has been selected who lived at the opposite end of the country
from the conference location, making for expensive travel. This may be the committee’s
(and board’s) choice, but it should be done mindfully.

Complete selection by September of year before award; get board approval

In order to integrate with general organization processes such as budgeting and board
meetings, and with conference needs such as timely publicity, the committee should
plan well ahead, aiming for completing a selection before September of the year before
the award is to be made so that the candidate can be approved at the fall board meeting
in October.

Prepare a budget ASAP

Cost issues will have been part of the selection discussion, and a complete financial
outline should be completed as soon as the recipient has been identified. Among the
expense items to consider are the award art object, recipient’s travel expenses including
ground transportation at both ends, on-site housing and meal costs, AV equipment rental
for the tribute, CMN administrative costs (national coordinator’s hours), Sunday guest
lunches, and miscellaneous small expenses such as postage for sending publicity
materials and photographs provided to the recipient. Records of past MP expenses are

available from the CMN office. The committee may want to consider soliciting financial
contributions from outside CMN or sharing travel expenses with another organization
whose interest in and activities with the candidate would complement CMN’s.

Magic Penny Committee Guidelines, p. 2

From the CMN Policies/Procedures document—

Cost

The Magic Penny Award is a function of the board on behalf of the members, which
happens at the gathering. It is not a function of the gathering. So all costs for the
award, honoree travel and housing, and other associated expenses are part of the
general CMN budget, not the gathering budget.

Guest Expenses

Out of the Magic Penny budget, CMN will cover travel, food, lodging, and the
conference registration fee for the award recipient (and one personal care
assistant if needed).

The recipient may also designate up to five people to receive free registration for
the award tribute program and lunch. If those people want to participate in more
of the conference/gathering and/or stay overnight, they must register for the
gathering and pay the stated fee.

Cc icate budget ds to CMN office by mid-December of year before
award

The yearly budget draft is prepared in the CMN office during December for completion
and approval at the winter board meeting. Therefore, MP budget needs should be
communicated to the office in time to be included in the draft.

Gather/create publicity materials—various deadlines

The basic pieces are (a) a description of the recipient and his/her work that can be used
as is or drawn from for publication and publicity and (b) at least one picture suitable for
Pass It On!, the Web site, and PR packets.

1. Aim for having a brief write-up on the honoree for the winter/spring issue of
PIO!, which is mailed in early February. Sometimes a song written by or used by
the honoree is used, too. The deadline for submission to the editor is November 1,
but if we know about how much space it will occupy, it can be submitted to the
CMN office up to December 10. Consult with the editor from the beginning.

2. We also have some descriptive material in the fall P/O! issue, which is mailed in
early September. This might be a reframing of the basic material or it could
include additional material provided by the MP Committee. The submission
deadline for that issue is June 4, but it can usually be stretched into early July for
this if we know what's coming.

3. If the basic write-up is not itself suitable for publication on the Web site, create
one for that purpose by February or March of the award year and submit it to the
CMN office or the online services coordinator. Additional informal pictures
illustrating the honoree’s life and work are welcome.

4. If the conference committee wants to use press releases and/or PSAs, give
input about the Magic Penny recipient for them.

Arrange creation of the award art

Give the artist the award description that heads this page and an overview of why the
person was chosen for the award. Oversee timely completion. See that the award gets
to the conference. Arrange with the CMN office for payment to the artist.

Magic Penny Committee Guidelines, p. 3

Plan the tribute and at-conference logistics

Well before the conference (January/February is not too early), the conference organizers
need to have been brought into consultation about when the tribute will be scheduled,
what space and equipment needs there will be, and coordination of hospitality for the
recipient. (Although the latter is the responsibility of the MP Committee, the local chair
of necessity assists and might be asked to take a major role.) (See a suggested tribute
program outline below.)

(At this point if not before, start selection of next year’s honoree and be ready to
present it for board approval at the fall board meeting.)

Make the award: October / fall

Now you get to have the fun. The CMN national coordinator arranges for photographs of
the tribute and the award and sees that they get posted on the Web site. The P/O! editor
will arrange for a follow-up piece in the winter/spring issue. Its format, content, and
authorship vary from year to year.

(Take a breather and then get to work on next year’s budget for December.)

Possible Format for Magic Penny Tribute/Award Ceremony
by Phil Hoose

1. Someone leads the song "Magic Penny."

2. Someone sort of brings the meeting to order by welcoming everyone and our
recipient. They explain the basis and purpose of the award. They read something broad
and profound, perhaps a section of Bess Lomax's keynote speech at our 1999 conference
(available from the CMN office).

3. Someone close to the recipient explains why she or he has been selected.

4. If there is a video, show it now.

5. Then there is music: songs, etc. Get as many people involved as possible. Someone
has to be in charge of grabbing the talent and getting them prepared in advance. The
progam should be mapped out. This should be the longest section.

6. Now the recipient gives acceptance remarks.

7. The award, the actual thing, is presented.

8. Everyone sings “Magic Penny” again, and that's it.
SELECTION OF THE COMMITTEE
(This selection section is part of the CMN Policies/Procedures document.)

The Magic Penny Committee, a subcommittee of the Board of Directors, shall consist of
three or four people selected by the board from among the current and/or previous
board members. Although this is a standing committee whose ongoing work spans and
overlaps more than one year, its membership may revolve: its members shall be be
appointed or reappointed yearly at the fall board meeting. One of its members shall be
named at the fall board meeting to act as committee facilitator until next fall’s meeting.
[End of guide]

POSSIBLE TIMELINE FOR COMMITTEE WORK
to be adjusted to accommodate to the timing of board meetings and the conferences,
and possible far-in-advance stages of conference planning

Jan./Feb. and/or before * Communicate with this year’s conference organizers
about scheduling the Magic Penny program, space, and
other on-site needs.

e As needed, give input to this year’s conference
organizers for developing press releases and PSAs.

e Put together a list of nominations from the board at the
winter board meeting and any submitted by members
for the award to be made in the next calendar
year. (For example, make list in Jan. '09 for award in
Oct. '10).

Feb./Mar. ¢ Make sure the Web site manager has all the materials
needed to post on this year’s recipient.

¢ Begin researching candidates and narrowing the list for
the award to be made in the next calendar year.

May e Identify and engage an artist to make this year’s
award.

e Write a new descriptive piece about next year’s
honoree for the fall Pass /t On! or reframe or expand
what was used in the winter/spring issue. (Due Jun. 4,
with some flexibility.)

Jul./Aug. Plan this year’s award tribute.

Aug. e Make sure all pieces and logistics are in place for this
year’s award and tribute.

e Finalize the nominee for next year’s award to be
presented to the board for approval at their fall meeting.

Sep./Oct. fall board * Board names committee members for the year and
meeting names one of them as the committee facilitator.
« MP Committee presents a candidate for next year to
the board.

¢ Board approves/selects an honoree for next year and
appoints one of its members to notify the honoree.

Sep./Oct. annual This year’s award presented
conference


Sep./Oct.
after the fall board
meeting

Committee or others engaged by them write material about
next year’s honoree for the winter/spring P/O! (Deadline
Nov. 1, with some flexibililty.) Furnish one or more pictures
and possibly a song by or used by the honoree. The article
or another version of it the committee develops will be
posted along with the pictures (or others) on the Web site
in the early spring.

Oct. or when appropriate

Have this year’s award artist submit an invoice to the
CMN office or make other arrangements with the office for
payment.

Nov. By Dec., develop a budget for next year’s award to be
part of the CMN budget.
Dec. Begin thinking about nominations for the award to be

given year after next, to begin moving on it next month.


Suggested Process for 2008 Award

As soon as possible, but by Nov. 15, 2007:
By e-mail, the board approves the guidelines as drafted or amended, which include the
policy on committee selection.

Executive Committee, with input from the board by e-mail or a conference call, proposes
the list of committee members and facilitator, and gets board approval by e-mail.

By Nov. 20:
Executive Committee invites e-mail nominations from the board, and the MP Committee
begins its deliberations.

By Jan. 20:
MP Committee presents a nominee to the board by e-mail.

By Jan. 25:
Board considers the selection via conference call.

Follow up if needed.

MEMBERSHIP REPORT
for Fall 2009 Board Meeting

Oct. 1,| Jan. 1, 09| Jan. 1, 08
09

Can 6 8 8
Gt Lks 20 17 20
Mid-At 26 25 24
MW. 61 71 60
N Eng 84 94 101
NYM 42 49 51
N Cal 50 55 50
PacNW 18 17 17
SE 26 21 18
S Cal 31 34 35
Undes 1 1 ¢)
Total 365 392 384

Jan. through Sep. 2008 there were 245 expirations, 50 of which have not been renewed.

Jan. through Sep. 2009 there were 255 expirations, 87 of which have not been renewed.
Some of these will still come in with subsequent notices. For the first six months—those
who've had three notices—renewals were about 5% lower than the average a year ago.

Membership Committee Report from Purly

Not much progress to report, I'm sorry to say. I have started
collecting sample

costs, deadlines, etc. for advertising in national journals.

To date, I really have no help on this committee, and could sure
use some!

1. Volunteer request

There was one response from Liz' email to the general
membership, asking for help on the membership committee.

In late April, Kathleen Weinberg/ Nibbles' Play Cafe wrote saying
she has a monthly songswap for Chil's musicians; she was
wondering what kind of commitment it would mean; I responded
immediately at that time, and sent a second email a few weeks
later, but have not heard back from her since.

**Can we send her CMN brochures to pass out to new possible
members?

2. I would like to ask the general membership, in a posting to the
cmnonline group, the following questions:

"How can we get new folks to join CMN?"

"Do you know of any good places to post an announcement
about CMN &/or the National Conference"?

**Suggestions for other questions?

3. Would like to place note about CMN Conf in Sing-Out
calendar.

4. What amount from the budget might be available to purchase
ad

space in other organization's event booklets or journals, for the
conference or for the CMN in general?

**Would it be necessary to get BOD approval for each
expenditure?

**Has such an ad/graphics already been created?

5. Suggestions from the Membership Committee's last report:
A. Connect/network/reciprocate with other music organizations such as
Music Together, etc. Contact teacher/church/youth recreation
organizations, especially those in the area near the conferences. Bring in
local youth groups to perform at the conferences.

Publicize, publicize, publicize the conferences locally, regionally, and
nationally or even internationally. Allow for increased budget expenditure
for this effort.

B. Membership drive: ask members to each bring in one person they
know this year.

?? Offer free or discounted conference attendance to the member who
brings in the most new members during the year preceeding the
conference ??

C. How to keep members?
C1. Surveys as to what members want CMN to do for them.

C2. Solicit ideas from the membership as to what they would like to see
happen at the conferences.

MINUTES, AN APPROACH

They’ re not a transcript of the discussion.
It is useful when taking notes to write down names of who said what at meeting—if stuck
interpreting notes, the person may be able to clarify.

¢ But mostly, don't use names in minutes re discussion unless there’s a reason to identify, such
as who presented a report.

¢ Details of discussions of personalities, speculative lists of people for positions or honors,
brainstormed ideas, are better recorded informally for those who will use them, separate from
the minutes, which are the official public record.

Minutes have internal and external functions.

Help keep work of the organization on track

¢ Are records of what we agreed on; e.g., projects, policies.

¢ Board members should be able to read minutes and say, I'm supposed to do that by this time.

Examples:

This person, these people, that committee, has such and such responsibility.

We agreed to spend this much.

We gave so and so authority to x.

We elected these folks.

We formed this new committee and disbanded that one.

We agreed that we need more information before we decide; this person will get it and
present it at this time and place.

KAKA KK

¢ Serve as an official record of our actions for our members and to fulfill our legal obligation as
a nonprofit corporation
(a) that would verify and authenticate the actions in case of internal challenges, or
(b) that could stand in court as evidence.

¢ Inthe unlikely event that there should be legal trouble, what we have would go to the court,
and if it's imprecise or incomplete, that could be a problem. Do the minutes answer
questions such as
v Was that person a duly elected or authorized agent of CMN?
vy Exactly when did the board decide to do x, and who was present to take part in the
decision?

So, we need to record:

Where and when the meeting occurred

Who was present (with non-board members identified as to their role/title)

Decisions taken, including deciding not to decide yet

People elected or otherwise authorized/assigned to act on the board's or organization's behalf
Plans for action with due dates and names of people assigned to do the work

Any dates set for future meetings, actions, project deadlines

What was done with every item on the agenda

...with only enough summarized description of the discussion included to be able to say, even
years into the future, why an action was taken (if not obvious), and enough to inform board
members or others who were not present. (In most cases, but not all, summary is better
than verbatim.)

v «lt takes thought to keep that balance: no redundant discussion, but enough to keep

the
proceedings clear.
v «The balance is not the same for every organization. (Cont.)

Format

A complete set of minutes includes:
* The record of decisions taken by e-mail since the minutes of the last meeting were written.
* The record of proceedings of the meeting for which minutes are being written, including:
1) A list of who was present in the meeting. If non-board members participated, they
are identified as such by title or role.
2) A report of the action on every item on the agenda, if only to say that the item was
not discussed. With lengthy and complex meetings such as CMN’s, it’s best to number
the minutes topics to correspond to agenda item numbers (rather than having an
unnumbered flow of text, which can work for one- or two-page minutes).
« Attachments
Generally, these are all of the reports submitted for the meeting. Exceptions: (1) If the
report contains more information than is recorded in the minutes, it can probably be
omitted; and (2) if something is submitted in one form but is passed in an amended form,
the amended version is the one that should be part of the minutes, not the proposed one.
Also, occasionally a statement that was created and passed in the meeting is too lengthy
to gracefully include in the body of the minutes, so it is included as an attachment.

Attachments are usually integrated by numbering them in the order in which the agenda
items they pertain to appear in the record. Then a reference (See attachment #x.) is_
inserted in the body of the minutes. With handling in a word processor to change margins
section to section at page breaks, attachments that have been created and submitted in a
variety of formats can be integrated into one document. Either the attachment itself or
the minutes text should indicate who submitted the report.

The purpose of a record is to be consulted and minutes are a record. They function best
when an item of interest can be easily found. Perhaps the best way to facilitate that is to
start with the meeting agenda as the skeleton of the minutes document and fill in the
narrative, regardless of the order in which the items were dealt with in the meeting. Even
when each item is numbered per the agenda but items are not in number order, a specific
topic can be hard to find.

To complete the record, indicate who prepared the minutes.

SOME RAW NOTES FROM 10/00 BOARD MEETING
Potential 2001 gathering chairs, with calling preference order, if any, noted:

Freezia Raine (1)

Tim Cain (2)

Ingrid Noyes (3)

Patricia Shih (4)

Janice Buckner (5)

Nancy Hershatter

Peter Baird

Judy Nee

Dave Kinnoin

Andy Morse (but may be involved in regional dev.)

Begin raw notes to save
JH re logo merchandise--
Price list:

transfers sm $1, Ig $2, page $6

t-shirts: adults - $15, child - $10

totes: $12

postcards: single $.70, pack of 10 $6, pack of 20 $10

kazoos $1@, 10-49 $.80@ 50+ $.70
Points of this whole thing is visibility, if we do more runs then our costs
will go down.
T-shirts and totes - $7.30@ average; if we sell them all our profit $1065,
need to sell more than half to break even
we will make $700-900 profit if we sell all
Transfers
Decision: no one will take any quantities of these for upcoming regional
gatherings, how we will distribute these for later sale will be decided at
the post-board meeting except for Jenny and Sally who will work out with
Caroline what they take for upcoming regional meetings. Tom and Jo will
track and organize inventory during this weekend.

Board expansion—

SUGGESTION FOR FEB. AGENDA: Discuss how bring on new members to board. In
presentation at this board meeting, invite people who are interested in being
on the board to talk to one of the board members. This was discussed at last
board meeting, in context of leadership development, bringing people into
different and varying levels of responsibility in organization. Jo raised

keeping people who were invited in the past to be board members on an active
list, there were several who said very strongly that they would come on at
some point. Discussion about keeping membership informed about how board
members are brought on and make sure people feel invited and open about
involvement. Been concerns in past about members not understanding board
process, feeling it’s a “mystery”. Bonnie stressed that this part of the
gathering needs to be giving information, not having a long discussion about
how board operates, that there are other things that need to be doing.
Caroline urged that we clarify that the annual meeting is not a

decision-making body, that it’s a place for discussion, feedback,

brainstorming, time for input. This will be a focused discussion with a

process to help it. It was raised is there a process for removing a board
member who people do not want to work with and the answer is yes, it is
outlined in the bylaws.

Report of the Mission Advisory Committee
October 2010 Board Meeting

Hi Board,

The Mission Advisory Committee would like to present you with our suggestion for the
Mission Statement. Please note that this statement does not replace our principles. It is
simply a one-sentence statement that we can use for grants, on our home page and when
describing who we are to anyone in an elevator ;) Our intention was to "describe who we are
and what we do in a clear, concise sentence". | will leave it to you folks to determine if we've
succeeded. Please review this prior to the meeting. During my report, | will propose this as
our mission statement, subject to your evaluation, suggestions and a vote.

The Childrens Music Network celebrates the positive power of music in the lives of
children by sharing songs, exchanging ideas and creating community.

Depending upon the need, this statement can be adapted as follows:

We celebrate the positive power of music in the lives of children by sharing songs,
exchanging ideas and creating community.

and

Celebrating the positive power of music in the lives of children by sharing songs,
exchanging ideas and creating community.

Best,
Scott Bierko

CMN now has 449 friends on its Myspace page.

Yesterday, Debbie accepted 17 new friends, so we are growing in this regard
She emailed answers to 3 questions:

1)Miss Maggie Sings! (Peggy Geinerd sp?) Oley PA

2) Julia Dixon- Charlotte, NC

3)Mariana Iranzi- Boston & Buenes Aires

| believe that she told all 3 about the conference, and gave them our website, friendly reply,
etc.

No rejections were necessary

There was one message (not a request to be friend) from someone named Skobitch, or a
related spelling. We deleted the message.

We (Debbie and !) are thinking of proposing a CMN Facebook Page.

Wiley

NATIONAL COORDINATOR
The Children’s Music Network
Job Description & Qualifications

As approved by the board by e-mail April 20, 2010

The National Coordinator serves as chief administrator for The Children’s Music Network,
a national organization of musicians, teachers, parents and others who celebrate the
positive power of music in children’s lives by exchanging ideas, visions and music.

The duties of the National Coordinator are as follows:

1. MEMBERSHIP COORDINATION

Receive & process memberships for approximately 400+ member
organization, including maintenance of databases, online directory and
financial records on all aspects of membership

Serve as trouble-shooter for members on a variety of questions and concerns
that may arise related to the organization

2. ONLINE SERVICES, PUBLICATIONS & E-MAIL GROUPS

Oversee online services contractors and assure that members email list
serve is properly administered and moderated

Assist with tasks related to coordination and distribution of our semiannual
professional journal Pass /t On!

3. OFFICE/ADMINISTRATIVE

Be contact for telephone, email and web communications

Maintain all organization paper & electronic records, including archives
Monitor post office box & process incoming mail

Write up & update board policies & procedures

Maintain and be knowledgeable of all organization documents and bylaws in
order to guide the organization in terms of procedures and policies, and
advise on any proposed changes

Monitor filing of official organizational documents

4. FINANCIAL

Guide the bookkeeper and see that bills get paid (liability & D&O insurance,
outside service providers, ISP service, P.O. box rental, etc.)

Guide annual budget process as well as providing regular financial reports to
the Board over the course of the year

Keep current on institutions where we have accounts, account numbers,
passwords, etc., for all financial accounts and PayPal account

Maintain records of giving and fundraising

Maintain tax records and file tax returns

Assist in application for any grant funding which may be sought

CMN National Coordinator Job Description, p. 2

5. REGIONS & CONFERENCES

Assist in planning and administering annual national conference, guiding
conference chairs as needed

Assist on as-needed basis with decision-making and arrangements relative to
conference's keynote speaker and Magic Penny Award recipient

Help board assure that regional representative slots are filled

Assist regional representatives, on as-needed basis, with certain tasks
related to regional gatherings and conferences

6. BOARD SERVICES

Submit financial reports, membership reports, state of the office report
Participate in meetings and between-meetings discussions; resource these
meetings

Maintain office file of board meeting minutes and assure that board
members have received the meeting minutes in a timely fashion

Make sure any bylaws changes get recorded; send updated documents for
Web site

Record decisions made by e-mail between meetings to add to minutes
Send out materials for elections for board and regional positions, which are
prepared by the Elections Committee

Assist in Executive Committee work

Keep track of board authorizations for legal purposes (e.g., check signers,
signers for various contracts, signers for publication permissions)

PREFERRED QUALIFICATIONS

3+ years of administrative experience in a nonprofit setting

Detailed knowledge and understanding of nonprofit budget process

Excellent writing and communications skills

Excellent interpersonal and problem-solving skills

Experience in planning conferences and events

Ability to master details of all aspects of organizational policy

Technological know-how and ability to strategize and troubleshoot on all aspects of
internet & web communications

Demonstrated commitment to the arts and children

5/10

CMN National Coordinator Search Proposed Timetable

As approved by the board by e-mail April 20, 2010
April 20 — Board completes comments & consensus check on job description

May 1 — Announce job search to membership, general public. Solicit resumes through
various outlets; would welcome suggestions from board members & membership.

July 31 — Deadline for resumes to be received
August-September — candidate interviews by phone with transition committee

October — Make hiring decision. Leading candidate or candidates will be presented to
the board.

October — Candidate is offered position.

January 2011 — New coordinator begins work. Caroline may, if she is willing, remain on
board for consulting stipend for a few months to assist with transition.

NATIONAL OFFICE EXPENSES NOT INCLUDED IN PROJECT
BUDGET LINE ITEMS

Yr. 2003 2004 2005 2006
Incurred
Supplies 487.95| 248.43| 490.16| 394.41
Telephone/ISP 1,141.6] 1,031.7] 1,149.6} 920.09
0 2 8
Postage 1,215.8} 1,061.8 821.04 533.30
0
Copying 0) ie} 68.91 0
Storage 605.00] 793.00] 795.00] 1,017.0
0
Temp Staff 133.00 0 ie} 0
Other 0 0 0 0
Totals 3,583.3 | 3,134.9 | 3,324.7 | 2,864.8
5 5 9 (')


Office Board Report 6/02—CP
Intended to include:

As of May 1, Jenner & Block—mostly Lisa Gates—have provided us with
about $12,000 worth of legals services so far in this calendar year.

(Per LPG 5/14) Our application for trademark of the logo will be
published (by the PTO) May 21, 2002. If no one opposes the
registration within 30 days, most likely we’ll be issued a certificate of
registration.

Actual report was oral, none written. See 6/02 minutes.

ONLINE SERVICES/ WEB SITE REPORT JANUARY 2008
SUBMITTED BY BARB TILSEN
sent addition
I. WEB SITE STATISTICS, REPORT ON MYSPACE, CMN EMAIL GROUP
These sections of this report will be sent out separately as they are available this week.

II. TRANSITION TO NEW WEB SITE MANAGER
Laura DeCesare is our new CMN Web Site Manager as of January 2008. Laura has
been involved in web site discussions and planning the last two months and in addition
we've had conference calls and written materials available to her to get acquainted with
the duties and responsibilities of web site manager. I will continue in the job of Online
Services Coordinator through the end of my term on the CMN Board in 2008. Laura
has been a pleasure to work with and will be terrific as our new manager. I will be
available especially early in this new year to help her transition into this job.

III. REDESIGN OF THE MAIN PAGE
We have been working this fall on re-designing the main page for the CMN web site.
The design ideas presented in the last Online Services report represented the direction
we've been going with the new design. It has continued to be refined and evolved from
there. Though it’s not ready to show at this point, it is close to being finished and Carl
has done a really beautiful job. The Board will be notified when it’s ready to go up on
the web site.

IV. ADDITIONS TO THE WEB SITE AS OF DECEMBER 2007
MUSIC & LITERACY BOOKLIST: This is a new resource in the member section of
the web site—a listing of books and ideas about combining music and stories and using
music to promote literacy skills. This is currently created by Brigid Finucane, Mike
Epperly and myself. The intent is to invite other CMN members to add their own
listings of music and books to it. This is being considered to be done as a wiki, though
at this point it is formatted and sent to Carl as a word document, and has items from
the three originators only.
MAGIC PENNY GALLERY: We have organized a “gallery” of the Magic Penny Awards
with info about the designer, the recipient and photos of the individual awards and
presentations. This is ready but not yet up on the web site. Since the redesign of the
main page will also mean new looks to the internal pages, we are waiting for the new
design to be finished before this new section of Magic Penny is uploaded to the site. It
didn’t make sense to set it up in the old design and then have to reword it right away.
CONFERENCE REFLECTIONS: Once again this year, I got permission from several
of the members who posted reflections about the national conference on the CMN email
list to use excerpts of their reflections on the web site. The 2007 National Conference
page now includes a report on the conference, the list of workshops offered, and these
member reflections too.
BOARD MEMBER TOOL KIT: We’ve got a “Topics” list ready to go into the CMN
policies and procedures document on the web site to make it easier to navigate around
that document. It needs just a little bit of work yet on its organization and to get it
ready with links to each section within the document but it should be up on the web site
soon. Other web site work has taken priority at this point.
CMN MARKETPLACE: The CMN Marketplace has been in development for a long
time. Though we had the desire to get this project off the back burner, there has not
been time this fall to start working on it again, so that project continues to be on hold.

Vv. WIKIS
The idea of developing wikis as part of CMN online offerings was first presented in the
last Online Services report. We have spent time this fall exploring what using this form
could mean for CMN. The primary question that we as a web team see that the Board
needs to address regarding wikis centers around the question of access (who has
access to read the wiki and who has access to change it) and how that fits into our goals
for outreach to the general public and what we offer as member benefits.
As with any new thing, there have been a number of questions that have come up about
features, format, style and how to set a wiki up. But the bigger question we’ve been
addressing is who can view the wiki and who can make changes to it (general public or
members only). Underlying this are the questions of how access to resources like the
wikis affects recruiting members and whether resources that we offer on our web site
should freely contribute to the general public and the community of children’s music.
BACKGROUND:
A wiki is software (either on a wiki web site or on our web site) that allows a group of
people to build a resource of information together. Rather than emailing files back and
forth to each other to edit and add info to, the information is in one place and
individuals can come to it at any time to make changes. It includes ways to document
what the changes that have been made are so anyone can view that history, and it
includes a way for contributors to leave messages for each other about what they’ve
done or what questions they want others to think about, also accessible to anyone
viewing the wiki. Monty described wikis at one point in this way: “A wiki is a tool
which enables members of a group to contribute to building a body of knowledge or
information. It's kind of like ants building an anthill. Different workers might do
different types of jobs in building and structuring the wiki, but there is no central
leadership involved. The ant queen is just an egg laying machine - she doesn't give
orders or oversee work - likewise there is no wiki boss trying to direct the whole
operation. Yet the individuals involved, making hundreds of independent decisions, are
able to build something together that's useful for the group.” Wikis can be set up with
these options: Public: everyone (including anonymous visitors) can view and edit
pages; Protected: everyone can view pages, only members of the wiki can edit the
pages; and Private: only members of the wiki can view and edit pages. In addition,
individual pages can be "locked" (no editing allowed) by the wiki's "organizers"
(administrators).

In earlier Board reports, we’ve presented the wikis as being primarily a member benefit
and something that would be in or linked from our member section adding offering new
online resources as another strong reason for membership. We presented the idea that
several pages on the public part of the site might become a wiki at some point (Kids’
Music Mania, Tool Kits) but the main vision has been the public part of our web site is
mainly outreach info about CMN aimed at recruiting new members with Peace
Resources, Music Mania and the Tool Kits as the main things that we offer the public at
large as a resource. But in our discussions this fall, we’ve realized that we really need
to look at this whole approach more deeply.

WIKIS AS A MEMBER BENEFIT: The argument for keeping the wikis as a member
benefit centers around the whole question of why people should join CMN, what do they
get out of being a member. As a CMN board, we have grappled over many years with
this question recognizing that the draw for most members has primarily been one or
some combination of going to our conferences, getting P/O! or being part of the online
CMN community. We’ve also been facing some decreasing numbers in our membership

that is a concern to many of us. Continuing to develop what we offer online to members
with richer resources can be one increasingly important strategy for getting and
keeping new members. The internet cuts across the physical geographical barriers that
keep members from attending conferences, and the financial barriers that are often
limiting our numbers too. We have the ability as we expand our offerings online to our
membership to use this as a strategy to reach and recruit ever increasing numbers of
people.

WIKIS OPEN TO THE GENERAL PUBLIC:

An equally compelling argument about wikis is to use them to develop resources for the
public at large, for the broader children’s music community and attract new members
to CMN in this way. We are in an especially unique position given who our members
are to create substantive resources about children’s music that can be shared broadly.
People who are surfing the web researching for particular topics, songs or info can
come to our site and find a rich resource to use rather than being blocked and having to
join up and pay something (member dues) in order to access it. There is an important
culture on the internet that is all about freely sharing and building resources in a
democratic and open way—the Peace Resources Pages is exactly this kind of thing--
creating resources of significant substance on the internet in a culture of sharing.
We've all had the experience of being a web surfer researching and visiting a web site
hoping to find what we’re looking for only to get there and see that we have to pay in
order to get something we’re not even sure we really want. There is a strong argument
to be made that bringing the public to our web site and providing meaningful resources
is one of the best recruitment tools we have to interest new folks in joining CMN. This
is the spirit that all the current resources on the public part of the CMN web site have
been created in.

In our web team discussions, we have considered the idea of developing two wikis—a
Protected one for the general public and a Private one for CMN members. All CMN
members would be members of both wikis able to both view and add info. In the
Private wiki, certain pages could be locked from general membership editing (board
member resources, for example). Each wiki would have any number of topics within it
depending on the interests of members to create particular resources. What would be
in each wiki would depend in part on the Board policy on access and in part on the
interest of a particular group of CMN members in what and how they want to share info
(in some instances, members may want to make info they share available to the rest of
the membership but not the public at large—this needs to be a factor too).

As we go about refining, developing, expanding what we offer on the web site, this is a
real fundamental question to address. In many ways we are at a crossroads with the
web site right now--having new features in the works we need to be clear how and
where we want these things to be placed. We've always stated we want the web site to
be an online conference center and resource center. We believe it is exactly that and
becoming more so all the time, but the question is for whom?

VI. SONGS ONLINE
One of the goals for Fall 2007 was to address the issue of putting more member songs
online so this could be organized after the first of the year.

We have discussed inviting CMN members to submit up to three songs initially to be in
a pool of songs online that could be played from the CMN home page, on the CMN
MySpace page, and on any internal pages on the CMN web site that are appropriate.
We all agree that songs would not automatically play when any web page is opened,

and that the song files would not be downloadable, but just available to hear. We’re
looking at having the songs on the main page be in a “Kids’ Music Jukebox” once we
have the song pool launched, but initially may be called a “Peace Library” since the

songs we primarily have online now come from the Peace Resources Pages.

We discussed the following criteria to be used for songs in this pool:
Song is well-crafted
Song is sung and/or played in tune
Song is well-recorded
Song is appropriate for children
Song is in keeping with the principles of CMN

We have some varying opinions about whether these criteria should be explicitly stated
or whether we should have a much more general statement about songs. And we also
have varying opinions about whether the songs on the main page should more
selectively represent the actual principles of CMN to communicate what CMN is all
about or whether they should be a much broader selection of songs by members on any
topic. Board input is appreciated on these ideas.

One other thing that will be developed in 2008 is a standard form for granting
permission for songs in all the ways we publish them (in PJO/, in Peace Resources, in
new song pool for web site and MySpace). Songs that we currently have permission to
use on the web site will have to be recontacted for permission to use on MySpace as
well since that wasn’t part of the original agreement.

Web site/Internet Services Team

Barb Tilsen—Online Services Coordinator

Laura DeCesare—Web site Manager

Caroline Presnell—Web site Editor

Carl Foote—Web site Tech

Dave Orleans —Song resources from CMN Member email list
Greta Pedersen—Moderator of the CMN member email list
Mr. Billy—CMN MySpace Manager

Monty Harper

Liz Buchanan

BOD,

Here are two more additions to the Online Services/Web Site Report for the Board
meeting.

I. After the Board meeting, Laura DeCesare will be added to the BOD list. As web
site manager, she will participate as a non-voting member just as Sue does as
PIO! editor. Any discussion that people would like to have can be raised at the
Board meeting.

ll. Web site statistics from Carl Foote:

Statistics for CMN website, Dec 31, 2007

After a summer lull (80 visitors per day during July and August 07), traffic to the CMN
website picked up in the fall, with the site receiving 120 visitors per day in October and
November. Traffic dropped back to 70 visitors per day during the December holiday
season.

A)

The percentage of visitors who are new to the site remains in the 80% - 90% range,
with a low of 82% in September. Very few of the new visitors returned to the site at a
later time.

In Oct/Nov, visitors came to the CMN website from (parenthetical figures are Jun/Jul):

google.com: 23% (23%)
falcon.jmu.edu/~ramseyil/songs.htm: 20% (22%)
directly: 18% (20%)

childrensmusic.org: 15% (24%)

yahoo.com: 3% (4%)

(and others)

This is the same pattern as reported previously. Referrals from childrensmusic.org and
falcon.jmu.edu were overwhelmingly new visitors, who likely investigated those
resource pages before finding the CMN website directly. For those visiting via direct
search, most of the search terms contained some combination of the words "children",

"music", "song", and "network". Occasionally visitors searched for specific people,
songs, or topics.

Likewise, the most visited public pages in Oct/Nov follow the same pattern as before:
Home Page: 40%

Peace Resources: 25%
Music Mania: 10%

Pass It On: 5%
Magic Penny: 4%

Thanks!
Barb

XI. ONLINE SERVICES REPORT (Liz B.) (45)

A Overview

Al. New Projects Completed - We continue to improve our web
communications with the monthly updates and newsletters to
membership. In recent months, we have added the ability for people
to sign up online for the conference and to donate to CMN (see the
“gift” down in the corner of the home page!). It would be nice if we
can soon add the ability to join and renew online. Many thanks to
Jack MacSwan and Carl Foote who keep our web pages and
newsletters humming along, and to Caroline who proofs the
newsletters and sends them out to the membership and consults on
many other online service-related matters.

In an effort to downsize Caroline’s workload on the web page, we
have recently given responsibility to Jack to obtain updates directly
from members rather than having Caroline do it and give it to Jack.
Caroline will still keep Jack and Carl informed about changes in the
Member Directory and other items directly related to her own tasks
with membership. Caroline will also continue proofing and sending
out the monthly newsletter. But Jack will begin working more closely
with conference chairs, regional reps, Magic Penny Committee
members and others who regularly provide updates to the web. We do
not anticipate that this will take too much more of Jack’s time, but in
any case, any new time that Jack works will be offset by fewer hours
worked by Caroline. At least, that’s what we’re thinking.

E-PIO! now has a 2009 edition posted with four new articles from the
two most recent issues of PIO! We do not yet have a Guest Editorial
but this is in the works and will be posted to E-PIO! when
Environmental Resources premieres in the coming weeks.

A2. Projects In Development - The biggest project in development at
present is Environmental Resources. At the moment we have about
50 songs which we’re preparing to launch. The songs have been
organized into categories and will be entered into a template in the
next few weeks. I have been collecting the songs so I will probably
just do this myself as it’s easier (and less expensive) than sending it
all to Carl, our web page designer, and having him enter it. We have
a short guest editorial item by Matt Loosigian, and I plan to write a
companion piece introducing the pages. These written pieces will
appear as part of E-PIO!

The songs at present are all by CMN members. We have MP3’s for
every song, so unlike Peace Resources, people should be able to play
every single song. We will also post lyrics and in some cases a PDF of

sheet music. Web visitors will not be able to download the songs but
will have URLs for sites where the songs can be downloaded.

The pages will be launched as is. In the next phase of development of
the site, I expect we will add more songs that are better known to the
general public as well as more songs by present and past CMN
members. My opening editorial will encourage and invite those
additions!

I would like to thank Barb Tilsen who’s been very helpful in consulting
with me about the site.

I would like to do PR about the site and may check with Debbie Block
and others who know the PR world about the best places to contact
about the site. It should be a great way to bring CMN more into the
public consciousness.

Other new projects: I know we have talked about doing other new
things on the web, such as Faces and Voices of CMN, and something
for interest group clusters. I just haven’t had time to work on these
things myself. Perhaps we could find someone in the Action Core who
wants to work on them? Or anew Board member? Or an old Board
member! I did like Purly’s videos which were posted in the summer,
were taken down briefly due to permission questions, and have now
been put back up again. I hope we can do this again at this year’s
conference. Purly?

At present the wiki pages which Monty had started have not been
renewed. We had to pay a small annual fee for them and Exec decided
that they should not be renewed due to our budget issues. Monty was
not able to continue working on them, and no one else has expressed
interest in taking them over. If anyone is interested in exploring what
we might do with wikis, this topic can be revisited now or in the
future.

B CMN E-mail List / List Host and Web Host - The transition to Yahoo
Groups appears to be successful, with the bugs from the spring
worked out. Greta Pederson is continuing to do a great job as
moderator. Our guidelines appear to be effective in keeping list-
related conflicts and issues to a minimum.

C CMN MySpace Report - Wiley and Debbie are doing a great job
keeping up our My Space site and managing requests. There are 472
Friends on the site.

D CMN YouTube Report - Janet Beatrice set up the YouTube site for
CMN. There are sixteen videos on the site. Janet initially announced
the password to the CMN list serve but there was concern that this
was too public a place for the password. So the password now has
been changed and members interested in posting must request the
password from Janet.

In addition to YouTube, Marla Lewis set up a site for us on
SoundCloud.com which has received some CMN participation. Now
that Marla is the New Sounds editor for PIO, she is interested in
expanding our options on Sound Cloud so that many more songs by
CMN members can be heard online!

E CMN Facebook Report

Our Facebook site is maintained by Laura DeCesare and has 88
friends. I recently discovered that Patricia Shih also started a CMN
Facebook site (probably because the board had thought we didn’t
have one, before I realized Laura had already done it). I have checked
in with Laura and Patricia to see if we can consolidate the two sites to
avoid duplicating efforts and confusing anyone.

I think Laura was planning to set up CMN on Twitter as well, but I
have not had a chance to check with her about this. 1 may know more
by the time of our meeting.

F New England Region Blog Report - Janet Beatrice is the new
regional rep in New England and created a blog for the New England
membership. Here is the url, for anyone who wants to look:
http://childrens-music-ne.blogspot.com/

It doesn’t have many posts yet! It was announced in the CMN
newsletter so perhaps more people will start to check it out.


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PASS IT ON! COSTS

Average per-issue cost as calculated for print-to-electronic evaluation—
$5,213.00

Issue #63—
$1,000.00 Editor
567.00 CP Prof. production & editing
88.20 CP Prof. distribution (nearly all for paper copies)
968.00 Graphic design
101.15 Copying
37.70 Postage
3.08 Supplies
$2,765.13 Total

Paper copies $141.93 total, $4.39 per mailed copy

Note: Caroline’s professional services for work related to the new editor start-up were
accounted as general P/O! expense, not as part of issue #63.

Estimated costs for next 2 issues, ea.—
$ 1,000.00 Editor
306.00 CP Prof.
970.00 Graphic design
102.00 Copying
39.00 Postage
4.00 Supplies
$2,421.00 Total ea.
Print to Electronic Comparison
$5,213.00 Average print per-issue cost as calculated for print-to-electronic evaluation
$2,765.13 Total cost of issue #63 (Paper copies $141.93 total, $4.39 per mailed copy)
$2,421.00 Estimated costs for next 2 issues, each
$2,792.00 Anticipated ongoing per-issue savings print to electronic

Note: Caroline’s professional services for work related to the new editor start-up were
accounted as general P/O! expense, not as part of issue #63.

Pass It On! Bundle Sales brought in about $805 minus the postage.

1/09 Attachment #8

Consideration of alternatives to current form of PASS /T
ON!

Current situation:
At this point we are using the cheapest paper that doesn’t bleed.

Two issues each year; fall is considered a single issue (44 pges), spring/summer a double issue
(48 pges).
We generally print 475 issues (average).

Cost for past 3 issues:
#55/56, 480 copies@ $785(total cost)

#57575 copies@ $840 (total cost anniversary issue)
#58/59 515 copies @ $780 (only the printing) (no delivery charge)(materials and plates)

We now have a 3 class mail permit which costs us $150 p/year for bulk mailing. If we were
mailing less than 200 paper copies, we would send them 1* class mail.

Questions to consider:

¢ If. we are to continue producing a paper product, can we produce a classy looking
publication that is more eco-friendly, (on recycled paper, not glossy, etc?)

« Are there other ways to save while continuing to produce a paper product? The bulk of
the current expense is for production of the plate used for printing. Could we continue to
print a paper product but produce it from film rather than a plate and save that way?

«If we went to electronic publication mainly, while still producing a small number of print
copies for PR purposes, what would we actually save? Editor/layout/production editor
would stay the same even if we went to electronic. We would save on printing costs,
mailing costs, 3 class permit. We would not be using paper, thereby being more eco-
friendly.

* Would Jan’s services be the same if she needed to prepare an e-copy?

¢ With an electronic publication, would it be available on the web-site only?

* Other thoughts?

PROPOSAL:

* Check in to alternative paper options and pricing in various locations (ie we are currently
using a printer in Chicago. Is there any difference in pricing in various parts of the
country.)

* Poll the current membership re preference to paper vs electronic

* Discuss with Jan how her services would or would not change

Submitted by Joanie Calem

PROJECT PROPOSAL: REACH OUT TO CHILDREN
for the CMN Board Meeting May 2010

SUMMARY
REACH OUT TO CHILDREN would encourage outreach and service by CMN members as
community volunteers who support children through music. It would help make visible
the ways that CMN members use music to build community while letting people know
about CMN. It would also encourage and inspire actions of service by more CMN
members.

WHAT IT WOULD LOOK LIKE IN ACTION

e Liz Buchanon did a singing program this fall as a volunteer at a family shelter near her
house.

If we had “Reach Out to Children,” she would send a picture to the local newspaper
mentioning that this is part of the outreach of CMN and she’d mention CMN at the event.
A photo with the story would be sent to the CMN webmaster, so that there was an
ongoing chronicle on the web of various activities.

Liz commented that she could imagine doing those next steps and that her weekly local
newspaper would probably print something like this.

GOALS of REACH OUT TO CHILDREN

1. To help us live out our mission in a variety of ways and inspire us to provide more
avenues for utilizing our talents and gifts.

2. To create something easy to participate in that is localized and individualized.

3. To increase the profile of CMN in our communities and make visible our values of
using music for service.

4. To have a way for non-members and donors to contribute financially to the work of
CMN.

5. To give us more content for grant proposals that is relevant for donors.
ACRONYM
Reach Out to Children, or ROC, could be pronounced “rock.”
HOW IT WOULD WORK
1. A set of criteria would be posted that define which volunteer music-related activities
can be characterized as Reach Out to Children and describe the purpose and how it

operates.

Sample criteria: Fill a need through music.
= Do the work under the name of CMN as a CMN member.

= Provide service, support, and/or community building.
= Look for a way to benefit an under-served population.

2. A group of 2-3 CMN members would act as a committee that people contact to say
they want to participate in ROC. At least one member of this group would be a board

member. These people receive letters by email, give feedback, and either give a go-

ahead, or they make suggestions for improvements in the ROC plan.

ROC Proposal p.2

3. For closure, two more requirements would be established:
a. When doing ROC work, send a press release or article to at least one
newspaper, newsletter, or local group email so that your community hears about it.
Describe it as CMN work.

b. Send a paragraph and photo (if you can) for the CMN website posting.

4. A boilerplate press release would be provided so that it defines CMN according to the
way we want to be publicly defined.

CONTEXT

As Barb Tilsen put it when | spoke to her about this proposal, CMN by its nature of being
a network is not set up to do direct programs or coordinate large humanitarian efforts,

but we are set up to facilitate connections that action can spring from. As this proposal
is designed, there is a way to encourage local efforts for CMN members to be of service.

SAFEGUARDS

Joanie Calem raised, “What happens when the person just doesn't exemplify CMN
values....however loosely those are defined?” She added-what if they see it as a vehicle
for self promotion?

To prevent misuse, we would have checks and balances:
a. The committee would be ready to have the strength to say to someone, “This
doesn't feel right to me”

b. In the general description we could say up front what we are guarding against,
and what we encourage. “We reserve the right to limit the number of postings or
photographs by one individual to have a balanced web site.”

c. In the description, we'd say that the volunteer work needs to respect the
children and the whole audience and exemplify the values of CMN.

Laura DeCesare emphasized the wording “personifying CMN values” and asked
about the work the Board has already done on getting language for this. Does
anyone have more wording to send?

d. We'd add: If there is any question, the committee can receive reports from the
school or agency where the volunteer work occurred and give appropriate
feedback to the performer.

e. The committee reserves the right to protect their own time and will not get
involved in lengthy negotiations. They have final say.

WHAT IT COULD LOOK LIKE
Hypothetical examples of “Reach Out to Children” in action:

(1) A CMN member named Juanita from North Carolina decides to sing to the children in
a cancer ward of the local hospital for four consecutive Mondays as a volunteer. She
reads the guidelines for “Reach Out to Children,” emails the three-person committee,
and gets the go-ahead that what she is planning meets the criteria. She agrees to the
follow-up requirements.

Juanita not only carries out her plan at the hospital; she also writes a press release to her
local newspaper using the boilerplate press release provided by the committee. Her
newspaper publishes her article which says:

ROC Proposal, p. 3

The Children’s Music Network through its Reach Out to Children Program
is providing music at Beth Israel Hospital this month. CMN member
Juanita... CMN is a national organization that... For more information, go
to the CMN website...

(2) At a concert a CMN member tells the audience about CMN. He says, “Whether or not
you become a member of CMN, you can support the volunteer work of CMN done
through Reach Out to Children.” To help raise money for CMN, he gives an example of
things people have done and invites people to go to the website and read more. He
says, “Your contribution to CMN will support all the ways we benefit children through
music.”

Meanwhile, Juanita has followed the guidelines and has sent a photo of herself singing at
the hospital, and she has written a paragraph to post on the website. It includes an
anecdote about a boy writing a new verse of a song that she sang at the hospital. Her
work is now visible when someone clicks on the Reach Out to Children portion of the
CMN website. A potential funder can read about past events.

FUNDING TIE-IN

On the website in the Reach Out to Children section, people are asked to donate to CMN
to foster this kind of humanitarian work in our communities. They read about CMN
members in action.

If this proposal is felt to have merit, part of the current fund-raising efforts with grants
and major donors could be to fund our launching of this work.

RETROACTIVE EVENTS
The web section would not only list things CMN members have done in 2010. It also

could include previous events from 2006-2009 where CMN members have remembered
volunteer music work they did that fits the criteria, such as Anna Stange’s work and the

concert that Liz did. This means that when the website section is launched, there would
already be content there that fits the criteria.

SUGGESTIONS FOR HOW TO GO FORWARD ON THIS PROPOSAL

This is a request to launch a trial period as soon as possible so that we would be able to
go forward on this.

SEEKING APPROVAL FOR A TRIAL PERIOD IN 2010
Step One: CMN Board Executive Committee reviews and changes any wording that is
here and revises this proposal to get it to something they feel good about.

Step Two: The whole CMN Board reviews the proposal as revised by the Executive
Committee.

Step Three: Name a point person or two.

A person from the Board offers to be the point person so that the Board has a way to
know what is happening on it. The actions during this trial period—like the wording—are
shown to this person. Things can move forward as long as they approve of it without
checking in with every board member because this person is trusted to have the savey
to know what needs everyone’s imput and what doesn’t. It’s part of us discerning what
needs consensus, and what has already got general approval. If at any time any Board
member doesn’t feel good about what is happening, their opinion and feedback are
heard (e.g., what’s on the website).

Step Four. A date is set to review how it is going, such as the October Board meeting.
ROC Proposal, p. 4

IF THIS TRIAL PERIOD IS APPROVED, THERE WOULD BE FOUR GROUPS OF VOLUNTEERS
FLYING INTO ACTION

(1) WEB
One or two people gather at least three examples from previous actions by CMN
members which fit the ROC description and put them on the web site.

(2) TRIAL REGIONAL ACTION

Liz Buchanan has said that she'd like to try the idea of having a community action of this
type before the New England CMN Gathering that many could participate in. Some
people from New England would help define and organize it.

(3) ROC COMMITTEE OVERSEES
A group of two to three people would come up with wording and procedures to use
during this trial period.

The point person reviews them, discerns if they are similar enough to this proposal which
the whole board saw and whether they need another Board review or not.

A committee is established as described above whom CMN members can contact if they
want to participate. Through the office email newsletter, people are invited to take part.

They can either (a) volunteer in their community as part of ROC, or (b) submit something
they’ve already done for the website.

(4) FUNDRAISING COMMITTEE

If the Board has approved this trial period, then grants and major donor fundraising
efforts can make use of ROC.

That's it. Happy harvest.

Love,
Sarah Pirtle

Raw Notes to Save from Oct 2000 Board Meeting

Bonnie, here are some additional bits and pieces out of the notes that | didn’t think
needed to be in the minutes.

SUGGESTION FOR FEB. AGENDA: Discuss how bring on new members to board. In
presentation at this board meeting, invite people who are interested in being
on the board to talk to one of the board members. This was discussed at last
board meeting, in context of leadership development, bringing people into
different and varying levels of responsibility in organization. Jo raised

keeping people who were invited in the past to be board members on an active
list, there were several who said very strongly that they would come on at
some point. Discussion about keeping membership informed about how board
members are brought on and make sure people feel invited and open about
involvement. Been concerns in past about members not understanding board
process, feeling it’s a “mystery”.

| can dig up the list of potential board members from several meetings back if you
need it. (It was not in the minutes.)

You probably have this in your notes, but in case—
Potential 2001 gathering chairs, with calling preference order, if any, noted:

Freezia Raine (1)

Tim Cain (2)

Ingrid Noyes (3)

Patricia Shih (4)

Janice Buckner (5)

Nancy Hershatter

Peter Baird

Judy Nee

Dave Kinnoin

Andy Morse (but may be involved in regional dev.)

Begin raw notes to save
JH re logo merchandise--
Price list:

transfers sm $1, Ig $2, page $6

t-shirts: adults - $15, child - $10

totes: $12

postcards: single $.70, pack of 10 $6, pack of 20 $10

kazoos $1@, 10-49 $.80@ 50+ $.70
Points of this whole thing is visibility, if we do more runs then our costs
will go down.
T-shirts and totes - $7.30@ average; if we sell them all our profit $1065,
need to sell more than half to break even
we will make $700-900 profit if we sell all
Transfers
Decision: no one will take any quantities of these for upcoming regional
gatherings, how we will distribute these for later sale will be decided at
the post-board meeting except for Jenny and Sally who will work out with
Caroline what they take for upcoming regional meetings. Tom and Jo will
track and organize inventory during this weekend.

Board expansion—

SUGGESTION FOR FEB. AGENDA: Discuss how bring on new members to board. In
presentation at this board meeting, invite people who are interested in being
on the board to talk to one of the board members. This was discussed at last
board meeting, in context of leadership development, bringing people into
different and varying levels of responsibility in organization. Jo raised

keeping people who were invited in the past to be board members on an active
list, there were several who said very strongly that they would come on at
some point. Discussion about keeping membership informed about how board
members are brought on and make sure people feel invited and open about
involvement. Been concerns in past about members not understanding board
process, feeling it’s a “mystery”. Bonnie stressed that this part of the
gathering needs to be giving information, not having a long discussion about
how board operates, that there are other things that need to be doing.
Caroline urged that we clarify that the annual meeting is not a

decision-making body, that it’s a place for discussion, feedback,

brainstorming, time for input. This will be a focused discussion with a

process to help it. It was raised is there a process for removing a board
member who people do not want to work with and the answer is yes, it is
outlined in the bylaws.

Dear BOD,

First, my apologies for not getting this written up sooner. I'm
feeling a bit overwhelmed by CMN right now...

This report is in two halves.

A. What we need to do during the meeting
B. Me ranting

A. Canada

During the 15 minutes I've got on the agenda we need to decide what
to do about Canada.

This region has been inactive, with fewer than the required 10
members for several years.

| contacted all 8 Canadian members. There is still a core group that
wants to re-activate the region, and | have put them in touch with
one another through email.

The current rep is Ros Shwartz. She signed on as a co-rep, but was
left to do the job on her own, which she can't manage. She told me
that if she could find a new partner she would like to continue as co-
rep.

Well, | found her a partner, Russ Clayton, who seems pretty energetic.
But first, what will be their fate?

There are no guidelines in our bylaws about when and how to dissolve
a region.

| propose that we should accept Ros and Russ as co-reps and give the
Canada region provisional status (I'm inventing as | go), meaning

that they can be a region for one more year and at that time if they
haven't built up their membership to more than ten and held an annual
meeting, we'll dissolve the region all together. (But they will
accomplish those things.)

We do need to allow their meeting to happen online or via a
conference call.

P.S. There was much discussion about changing "Canada" to "Toronto"
or "Ontario" but they want to stay "Canada" for now.

| propose also that "Provisional Status" be added to the bylaws in
general terms so that any region falling below the 10 member minimum
or failing to meet during the course of a year will become

provisional, then dissolve in the next year if they fail to rectify
the situation. Then we won't have to revisit this issue.

Two requests from Ros:

1. That Canada have their own email list. The region is huge, with
members spread out - they need this to keep in touch because they
can't physically get together. (Which brings up the question of
whether other regions can have their own lists, too.)

2. Information on how she can work with other local organizations.

Here are Ros's words:

> Maybe we could invite some of these organizations to become members
> of CMN en masse. For example: the ECMA group would pay some

> amount of money to CMN, in exchange for which (a) regional ECMA

> members would be notified of CMN events (b) regional CMN members

> would be notified of ECMA events (c) individual ECMA members could

> join CMN at a reduced rate

>
> Why not the other way around? i.e. CMN pays to join ECMA? ...

> because (at least as | see it) the ECMA community is a subset of
> the CMN community ... and by joining CMN, ECMA is supporting
> children's music in general. But if ECMA had a problem with this,
> maybe some sort of reciprocal association could be arranged.

>
> Certainly there's no advantage in duplicating efforts - or, worse,
> competing - in a small community with common goals!

B. What The?

| was dismayed to see the membership numbers drop again. CMN is
dwindling during a time of incredible growth in the children's music
industry. If we can't make ourselves relevant then what's the point?

| spoke to a member the other day who said, "I suppose | could tell
some of the other children's performers in my area about CMN, but
most of them really aren't CMN type people, if you know what | mean."

What the? With this attitude floating about, no wonder...

What does this have to do with regions? Regions are where growth
should be happening. Caroline posted some great brainstorming about
growth in her email with the subject: Agenda V-D--Membership Goals.
(These ideas appear to be four years old and have not been followed
up on much.)

They are great ideas, too, however none of them are going to be as
effective as they could be if we can't describe to someone in a few
words what CMN is all about. Frustration with this is a sentiment |
hear over and over from regional reps. Here's what I've heard: "You
can't explain CMN you just have to experience it." Well, that ain't
gonna get new people in the door.

What can help our reps build their regions? A strong sense of mission

and empowerment. We need to spend some time to discover our core
mission, and learn how to communicate it! We need to revisit our

mission statement and we need to form a marketing committee. We need
to hold some conference calls focused on membership.

Other issues I'd like to address someday:

- | think regions should be allowed to set their own geographic
boundaries, as long as they don't overlap.

- | think we might be better served by "chapters" - which could
include geographically defined regions as well as similar groups
defined by interest.

- | think regional reps should be called "coordinators" instead, or
something more empowering. We need to view them as leaders, which
they are, not merely as representatives.

- | think we should view a region as a mini-CMN, with more autonomy
to do what needs to be done for growth and vitality in their own
area. A strong, clear, simplified CMN mission(*) can help enable this.

- | think we need to provide leadership training for ourselves and
our regional reps.

(PS;
What do | mean by strong clear simplified mission?

Well, most things CMN can be done as long as they are "in accordance
with our values." That statement is a momentum-killer, because who is
the keeper and interpreter of our values? The board, and we will take
forever to debate the merits of an idea. Besides if you ask each

board member what our values are you'll get 15 different
(overlapping) answers.

There is a lot of uncertainty out there about what's ok to do and
what isn't, and about what CMN is all about and how to describe it
and sell it.

We need a clear mission statement that allows action to happen in the
name of CMN, as long as that action fits the statement. We need an
after-the-fact review process in place, not an approval first model.

Then we can empower other people, such as our regional reps, to
represent us with confidence and go gung ho for CMN.

| have a lot more to say about our values, but I'll spare you for now.
Thanks for reading!

Monty Harper
CMN Regional Reps Coordinator

PROPOSAL FOR ROUND ROBIN POLICY AND PROCEDURES
Submitted for consideration at the 1/08 board meeting by the ad hoc Round Robin
Committee formed out of the board conference call 10/23/07; based on discussion during
their conference call 12/11/07

Members of the committee: Pam Donkin, Patricia Shih, Tom Pease, Ruth Pelham, Liz
Buchanan, Steven Zelin, Monty Harper

Participants in the call: Pam Donkin, Patricia Shih, Tom Pease, Ruth Pelham, Monty
Harper

1. Any duo or group is entitled to only one performance slot.

2. We ask that each individual adult performer please limit the number of times he or
she appears on stage to three at the most. This includes the performer's own slot, along
with any appearances as a backup singer or instrumentalist. This guideline does not
apply to children, who are welcome to help out on stage as often as they are invited to.

3. "Energizers" will be counted as regular performance slots. A given performer or group
may present a song or an energizer but not both. A "this is an energizer" checkbox will
be included on the Round Robin form in order to assist the MC with sequencing. If the
need arises, the MC may insert his or her own short energizer.

4. A volunteer timekeeper will sit in the audience and hold up cards so that performers
can see how much time is left in their slot. For example, cards might read: "2 minutes
remaining," "1 minute remaining," "30 seconds remaining," "Time is Up," "30 seconds
over," and "1 minute over." This is meant to provide performers with visual feedback
about their time remaining; we need to be careful not to intimidate or overwhelm them
with it. This is to be tried in 2008 and evaluated before becoming a permanent practice.

5. Note that the "no introductions" rule stands. Performers should state the title and
author of the song and no more.

We also recommend the following be done:

6. Round robin rules should be publicly posted and announced more often at meals. It is
important to communicate these rules and the reasons for them as often and clearly as
possible in order to encourage new people to participate, and to help ensure that
everyone will "play fair" during the round robin so that it can end at a reasonable time.
It should be made clear that these rules come from a higher authority (the BOD), and
are not subject to the whims of the MC. This is for the MC's own protection from
attendees who may try to ask for exceptions.

7. The Round Robin should be conducted in three segments whenever possible, or two if
necessary, subject to the needs of the conference organizers.

8. An experienced MC should be placed in charge of the Round Robin. The MC should
enlist one or more helpers for on-the-job mentoring, so that we will always have a pool
of experienced MCs to draw from in the future.

9. The Round Robin committee still needs to review the Round Robin handout to make
sure it reads clearly for all the attendees, new and old, and that it reflects these
changes.

CP notes: Mentors—Tom P., Ruth P.

Spring board meeting availability:

day

M
5/1
7

T
5/1

Ww
5/1
9

Th
5/2
0

5/2

Th
6/3

Marci
v

no

Liz_ vv

2

Joanie
vv

Purly
vv

bes

Davidv

no

no

no

no

no

Frank

Carole Vv

no

no

no

Caroline

no

vv

no

no

no

no

no

no

Weds 5/19 7-10 Eastern
6-9 Central
4-7
(David may be late, Frank no, Laura late, Anna late)

Fri 5/21

Tues 5/25

Heard confirmation from:

Marci,
Susan
Anna

David

Pacific

6-9 Central
4=7

Pacific
(Purly no, Marci no, Patricia no)

7 - 10 Eastern
6-9 Central
4-7
(Purly late, Laura leaving at 9 PM)

Pacific

7 - 10 Eastern


Joanie
Carole
Frank

Task List from March 7 Board Meeting (sorry if | missed anything, you all may
amend)

Budget/Finance Discussion

Caroline send breakout of region spending: who’s making money, who’s
spending.

Caroline/Chris to set up a systematic accounting of in-kind gifts starting Jan 1
this year.

Caroline will look up board policy on selling donated stocks, and send it to board
members.

Caroline: INCOME/Fundraising (Internal solicited) be changed to Fundraising
(Board).

Membership Committee: Purly, Scott, Anna, David & Joanie

Purly: appeal to general membership for ideas and help on increasing
membership.

Joanie: will write up draft reciprocal advertising letter to send for approval to
committee.

YSA go to Membership committee to create proposal to bring to board for
approval by April 8.

Marci will send questions on this to Membership committee for consideration.
Right away.

Caroline: will send info out to member committee, a file from a project a few
years ago to write articles to increase membership.

Membership: David will encourage regional reps to make contact with all the
members of their region as a “fail-safe” back-up for communication.

Carole: will put it out Sarah’s ROC proposal to the BOD list. Proposal will be
moved to next meeting.

Scott draft 3 line mission statement, go to committee, invite member input on the
mission of CMN, following those discussions will give a mission proposal to the
board.

Joanie: songs w/o recording in PIO, songs editor will make midi files.

BOD LIST: IxXB: CMN non-promotion policy move discussion to the BOD list.
Board: decide on Keynote committee chair at October board meeting: current

committee is Patricia, Carole, Liz, Jackie Breger, mara Beckerman, Greta Pedersen,
& :

Magic Penny: Joanie will write up the board’s questions re: Frank’s report, send it
to BOD list to check for completeness, then to Magic Penny committee.

Move to the BOD list: to change policy on Magic Penny costs, Joanie will word
a proposal for the exception to the policy to accommodate Uncle Ruthie’s daughter
attending the conference. Because we are not in consensus.

BOD List: vil di: review ongoing list of nominees and receive new nominations

Liz: will send latest info including possible dates for the 2011 NE conference to the
BOD list.

Board: will name (new) Keynote committee chair for 2011 at the October meeting.

VII dl: 2012, 2013, 2014 conferences will be discussed at the Spring Board
Meeting

BOD list: Marci’s proposal for co-chairs for future conferences.

BOD list: Creation of Publicity committee/Press secretary.

Sorry all. I can't seem to include this document as an attachment. Also,
there's a couple missing items, I'm sure.

Task List March 5-6, 2010
Board Operations:
Marci: letter to action core & advisory board to find a treasurer.

Caroline: send treasurer job descript to Patricia & marci

Liz-Acting treasurer-pro-tem for short term. Note: Barbara will
continue to monitor stock portfolio
Fundraising:

Wiley will take the board’s suggestions to the fundraising
subcommittee

Anna will send a summary of her questions to Wiley on email.

Susan 1) encourage members to advertise their projects/programs in
PIO & 2) create proposal for fundraising committee to pay to put in
congratulatory notes in the conference program to raise $$.

Anna to send challenge proposal to fundraising committee & board.
Deadline decision by committee by Mar 20 this will be coordinated with
the spring fundraising letter.

Anna will co-chair fundraising concert committee to replace Patricia.

ACTION NOW! Fundraising report #4. Contact past large Donors, go through the
action core then advisory board. Work through the fundraising committee, then to
board. LizZ will contact person if we identify them. Wiley & Anna
will work on this through email. ANNa will work on it while Wiley is
away. Wiley will call anna 15%. David will help find person to make
the calls with Anna.

eee Need new coordinator for KTS.

Anna- self & action core: thank you letters for KTS & stay on top of it. And
all t/u letters.

Liz can tweak the fundraising letter by March 30 and get it to Anna.
Wording in letter will include reference to KTS.

qe
BOARD OPERATIONS

B4. Liz is the clerk of record in Massachusetts

B3: acting clerk types up minutes (using notes of notetakers) SuSan
volunteers to do this for this meeting to see how it goes. Depending on how it goes,
decide then to continue to do it

C: name executive committee: Joanie, Liz & Anna.
Election c ittee must people who are not running that year: Purly,
David, Joanie. Joanie will pass on last year’s info to this year’s committee

members. Committee must find 3 non-board members to help. David wil
chair.
Committee will decide how many candidates to field.

Fill Janet’s position for the remainder of her term? Til 2012. Refer this
work on email. Joanie will remind us all by email.

IF. LOGISTICS SPRING BOARD MEETING: Joanie will send out by email dates: 3
shorter evening meetings.

HE: ACTION CORE COORDINATOR:
Marci would commit for a year. Doesn't have to be a board member. Then
she'll reevaluate Joanie will give list to Marci-

G: Advisory Board Report: (Liz send out email to board members to solicit
ideas for using and keeping in touch with the advisory board members.
*ee%*There is no timeline here for board response******

Central Office Report: raise funds, raise membership, prioritize tasks for Caroline.
Joanie will contact each of us, collate feedback, and work with Caroline to work it
out. JOanie report back to the board. IIIA. National Coordinator Transision
report: Liz. Board needs to make comments and approve timetable. Board
members comments back to Joanie re: job description by March 15.
Liz write up timeline and send out within the next week to board for board to
approve. Committeee will submit proposal back to the BOD by March 30 for
consensus check, then a week for the BOD to approval by April 7.

Caroline will contact Ellen Greist to determine whether or not Ellen is
able to do al the tasks associated with the membership brochures. [If not,
we'll find someone else-likely through Action Core.

VIIB: National Conferences: Have someone(Action core)

Anna will contact Marie for registration files. ANna/Caroline will update

forms with input from Liz Hannan. Marci will go through action core to find help
with registration. ( Do Mailings. Mailing packets, etc. Registration Packets will be

primarily online) after anna/caroline sends info. Registration packets go out April
30.

Board look through A1 section of the National conference report. And make
recommendations by end of March to Anna.

VIIA: 2009 Conference Marie Thank you. Each Board member send 12”
square to Anna by June 12. Caroline will send paf of last year’s conference
program cover to Anna. Anna will transfer cover onto a square. Anna will

make small quilt by Aug 15. Carole will send Marie a thank you note &
Certificate on behalf of the board to include free conference fees for conference of
her choice. Letter must mention in-kind donations that she made (printing, etc.).

To Do List from Wednesday, May 19, 2010

Everyone Send Joanie your travel information for the fall conference.
Send Joanie feedback and thoughts about New Director
Orientation. Deadline is June 10.

Anna Send Marci blurbs for conference work that needs to get done
by Action Core.

Carole Write up a proposal for our new co-chair policy and send it to the
BOD for a vote.

Caroline Talk to Liz about bank accounts.
Joanie Send Patricia the Magic Penny Committee guidelines.
Liz Send the most recent revised version of the National

Coordinator contract to Wiley.
Talk to Caroline about bank accounts.

Marci Poll Action Core to see who is coming to the conference.
Send Caroline the list of Action Core members.

Patricia Revise the Magic Penny Committee guidelines for the Keynote
Committee and send it to the BOD for approval.

Susan Type the minutes of the meeting.

Wiley Update Fundraising Concert guidelines and send them to the
BOD for approval.

To do list:
1. Caroline - write up new bylaw regarding new election bylaw
2. Exec - Board liason to PIO? ~— Publisher?

3. JJ - let new board members know of openings in board positions;
conference call a week before; fall board dates

4. Frank - board liason to conference chair for fall board meeting
5. Frank - regional coordinator for fall board meeting

6. Billy - action core coordinator description; seeking volunteers for
central office filing

7. Exec - will look for action core coordinator from within the action core
list

8. To all and to Liz - send names to Liz of suggestions for advisory board;

9. Caroline - will send Frank and Joanie the list of Caroline’s tasks to see
about what can be delegated

10. Caroline - 4" notice/letter for non-renewing members regarding
membership dues flexibility; track whether that makes a difference

11. Monty - will write up proposal to do away with regional elections in
consultation with Caroline

12. Monty - will write up proposal regarding defunct regions in consultation
with Caroline

13. Caroline - put in newsletter re Lisa/Paul memorium

14. Caroline - send Marie the entire member list in order to send a
postcard/paper mailing for conference

15. Marie - will send out conference info postcard by snail mail
16. Terri - ask Bonnie to lead newcomer’s circle

17. Caroline - write up policy procedure change re keynote speaker's sales
as per Carole’s proposal

18. Wording for Keynote/Magic Penny product sales policy change, and
consensus check will be done by Carole, w/in 1-2 days, on BODlist.

19. Pam, Wiley, Janet Scalaroff will work on opening, and should meet w.
Marie.
Carole and Anna S. will work on closing, and should" " "

20. Purly will post to cmnonline group informally to ask for ideas about
increasing membership.

21. Purly and Caroline will talk about SING OUT calendar listing.
22. Purly will approach exec. with specific expenditure requests for
possible adverts in
related journals.

23. Purly: Ask Sue Schnitzer 303-442-1238 to join us for about 30 on
Sunday to give her Pass It On report.

24. Pam needs to contact Liz re: dates of 2010 conference. plus ?
caroline? pam?
SUNDAY

25. ALL - add ideas to fundraising letter and send to Patricia and Wiley by
May 25, also inviting membership to be involved

26. Stephen - analyze financial report in order to get overall perspective
with Caroline

27. Caroline - find a full set of PIO to be pdf’d

28. Purly - will contact Smithsonian archives to offer a set

29. Frank - will set up a committee to deal with PIO!

30. Liz, Pam, Joanie, Caroline, Marci - PlO analysis committee by June 5

31. Steven, Pam, Frank, Joanie, Barbara W, Caroline, cc Wiley - finance
committee analyze current situation, Steven and Caroline will talk this
week

32. Terri - will type up minutes and send out to bod this week

33. Liz - considering option of shadowing exec

34. Billy - will set up an online service for ordering logo material by end of
July

35. Wiley - Final first draft on fundraiser letter will be ready a week from

Monday, May 25

36. Terri- Thank you letter drafted for people who respond to the
fundraiser letter.

37. Carole - will organize the Keys for Success program to replace Give a
Gig

38. Terri Will call Tina Stone to talk about possibly coordinating Keys for

Success ??

39. PIO! Committee - will be in contact with Sue regarding possibility of

being an on-line editor

40. Pam - contact Music Together teachers in states adjacent to NC re
conference

41. Liz - send Pam and Wiley registration info for My Space
42. Wiley - upload Purly’s interviews onto Myspace

43. Joanie - check into ORFF

44. Carole - contact ECMMA

45. Purly - will continue interviews at this year’s conference

46. Action Core - someone who is computer savvy to be responsible for
keeping the web updated

47. Liz and Billy - talk about web presence in the next few days
48. Pam - permission slip template to Purly and Wiley

49. Erin Lee - success stories thread on elist

50. Liz - success stories on web page

51. Caroline - will notify NE lawyer about Liz taking his place

52. Exec - discuss with Caroline notice to newsletter about PIO! Issues for
sale

53. Wiley - contact Debbie Block for name of their publicist

54. Wiley - will check on credit card options

55. Carole - email bod list re member’s arrival times to arrange food and
transport

56. Exec - job description of Treasurer's role
57. Exec - email bod list re transportation to conference site
58. Joanie - organizing 2 hour conf call 2 weeks before fall meeting

59. Joanie - organizing evening 2 hour conf call at end of June re financial
situation

60. Carole - liason with Marie re fundraising concert

61. Action Core - find NC area members who are able to help set up concert

To Do List 10/09

Note to BOD: I have starred potential topics which might be on our conference call to be
held at a date TBD in the next couple of months.

Caroline will send the BOD and regional reps a list of the members who didn’t renew
after 3 notices. BOD members will volunteer to call or email the lapsed members and will
let others on the list know whom they’ re contacting and will make the contacts.

David will discuss use of regional rep email list with Jenny & Janet S. He will post the
results of this discussion on the BOD list.

Pury will work on putting together a poll of members to find out about moving future
conferences to a different time of year. She will report back to the BOD.

Liz will ask Barb Tilsen about chairing in Minnesota in 2012. Liz will mention that date
may change. [Note from Liz: Barb has declined. At present, we’ve left it that the
Midwest region will discuss the 2012 conference in the coming months to determine who
might chair a conference and where it might be held.]

Liz will talk to Carl to get mechanism in place on our web page to join & renew online.

Patricia will take down the CMN Facebook page that she put up and encourage those
members to move over to the other Facebook Page created by Laura DeCesare.

Caroline will ask Greta Pedersen if she could be trouble shooter for the Y ahoo groups
list.

*Caroline will dig up the former names of larger donors and give the list to the FR
committee. The FR committee will ask BOD for names and will coordinate who
approaches them.

??? will thank Susan Salidor for helping Caroline at the office.

*Marci will send a note to the BOD list regarding who will be on the committee to assess
matters for Caroline’s transition.

Erin Lee will find out from Steven Zelin whether he will continue to be a regional rep.
She will let the BOD know what’s going on. We will try to appoint someone for Terri’s
position even before we know what Steven’s plans are.

Carole will ask Susan Salidor about serving on the BOD.

Janet will be the Action Core liaison and will find the coordinator.

Patricia will send the Advisory Board list to the BOD list post conference so that we can
review who’s agreed to do it, and who still need to be asked.

Liz will perfect the guidelines for Advisory Board on the BOD list.
22? David? Will talk to Jenny to ask her if she is able to be the Magic Penny chair.

BOD members should contact the MP chair (when it’s determined who it is) with names
of people they support for future MP awards.

Committee should form to discuss mission statement issues further, per our discussion at
the meeting. But no members were named to this committee and no one was named to be
in charge of it. Anyone want to volunteer?

Liz has agreed to join exec and Anna agreed to shadow.

*Patricia will ask Steven if he will investigate and give us the pros and cons and
procedures of changing the dates of the CMN fiscal year.

Exec will talk with Caroline about potentially changing the server for the BOD list and
other CMN internet and email functions (except for the list serve which is on Y ahoo).

*Patricia will talk with Elise and get a full report for the BOD list in the Asheville FR
concert. Someone suggested that the concept of fundraising concerts should be discussed
on the conference call.

Marci will ask the BOD list who will take Terri’s place as the person from the BOD who
answers questions that people post to the CMN list.

Liz will put a secretary job description onto the BOD list in order to fill this job.
Marci will send Mr. Billy an email regarding the online store.

Pam will forward Scott Bierko’s email to Liz for future discussion of recording our
Round Robin at the Conference.

Anna will be board liaison for 2010 conference.

Liz will send her meeting notes to the BOD and Caroline.

Frank, along with Jackie Breger (and Dave Kinnoin?) will tell Uncle Ruthie that she is
the MP recipient for 2010. Until then, it should be kept secret and not put in any minutes
which are published.

Carole will be the keeper of the Keys to Success fundraising materials. David will be in
touch with Carole to let her know about regional meetings to which the keys might travel.

*The BOD needs to evaluate soon whether we will have a keynote speaker for 2010 and
at future conferences. Liz or Patricia should probably spearhead this topic since we were
on the keynote committee.

To Do List from 6/06 Board Meeting

RUTH

- make renewal calls to lapsed members

- remind Barbara W. to contact her brother in December for contribution

- assist Pam in planning and facilitating Regional Rep meeting at National
Gathering

- work with Caroline and Bonnie on packets to be given to current and new
board members

- work with Mara and Bonnie in August to create values and procedures
sheet

for Board orientation

- work with Pam to organize storytelling segment for Annual Meeting at
National Gathering

- give Frank feedback on the fall fundraising letter as will Bonnie and Mara.
Letter will be mailed by Nov. 15

Barbara W.

- make renewal calls to lapsed members

- help to herd membership to the Annual Meeting at the National Gathering
- talk with Magic Penny committee about getting promo pack/press kit to p.r.
person (Bonnie) for National Gathering. Also get same to Nancy Silber for
PIO!

- work with Terri and Caroline to come up with figures for registration costs
for National Gathering

Terri
- email new statement of requirements for board meeting attendance to new

board members. Also, will contact Tom with the same

- work with Bonnie to create the thermometer graphic for Give A Gig which
will be posted at the National Gathering

- will replace Bonnie in signing Wells Fargo credit card materials pending
CMN obtaining Directors insurance

- work with Caroline and Barbara W. to come up with figures for registration
costs for National Gathering

Bonnie

- work with Terri to create the thermometer graphic for Give A Gig which will
be posted at the National Gathering

- ask Ellen to prepare a presentation for the National Gathering about the
Action Core

- send a thank you letter to Kim and Liz

- work with Mara and Ruth in August to create values and procedures sheet
for

Board orientation

- work with Pam to put together Annual Meeting for National Gathering

- create a Wall of Gratitude sheet to post at the National Gathering. The
Wall of Gratitude will be explained at the Opening

- put together materials for the Paper Song Swap for the National Gathering
- give Frank feedback on the fall fundraising letter as will Ruth and Mara.
Letter will be mailed by Nov. 15

Frank

- work with Caroline and Pam to get wording together for bylaws change
regarding the terms of new board members as per the October board
meeting and the

Nov. 15 date which is currently the date that new board members officially
join

the board

- work with Caroline and Pam to add wording to by-laws that a vote by email
is official

- prepare board agenda for October meeting

- facilitate Friday and Sunday board sessions at our October meeting

- write fall fundraising letter and run it by Bonnie, Ruth and Mara. Letter
will be mailed by Nov. 15

- continue to be in touch with Anna Stange to jiggle her about the silent
auction for the National Gathering

- call Phil to talk with him about travel plans and needs regarding Nona’s
visit in October

- oversee getting kids to create Magic Penny award

-talk with Phil about the Magic Penny presentation for National Gathering

- be a check signer, along with Pam, to replace Bonnie and Sally

Mara

- take notes at Friday and Sunday board meeting sessions in October

- create a document for Board members regarding email protocol, style,
synthesis, “no response needed,” etc.

- give Frank feedback on the fall fundraising letter as will Bonnie and Ruth.
Letter will be mailed by Nov. 15

- work with Bonnie and Ruth in August to create values and procedures sheet

for Board orientation

Pam

- check out possible board meeting dates for January-February meeting and
May-June

- ask her son (web designer) to look at our website and give
feedback/suggestions

- call Lisa A. to ask if she will be the board liaison to Ingrid regarding

the Opening and Closing

- coordinate transpiration for Board to get to Walker Creek for Friday board

meeting

- talk with Ingrid about board’s needs for Friday and Sunday board meetings
- be a check signer, along with Frank, to replace Bonnie and Sally

- work with Caroline to find options for where we can obtain Director’s
Insurance (NJ, MA, Evanston?)

- work with Caroline and Frank to get wording together for bylaws change
regarding the terms of new board members as per the October board
meeting and the

Nov. 15 date which is currently the date that new board members officially
join the board

- work with Caroline and Frank to add wording to by-laws that a vote by
email

is official

- work with Ruth to plan and facilitate Regional Reps meeting at National
Gathering

- work with Ruth to organize storytelling segment for Annual Meeting at
National Gathering

Caroline

- work with Ruth and Bonnie on packets to be given to current and new
board

members

- work with Terri and Barbara W. to come up with figures for registration
costs for National Gathering

- work with Frank and Pam to get wording together for bylaws change
regarding

the terms of new board members as per the October board meeting and the
Nov.

15 date which is currently the date that new board members officially join
the

board

- work with Frank and Pam to add wording to by-laws that a vote by email is
official

- work with Pam to find options for where we can obtain Director’s Insurance
(NJ, MA, Evanston?)

- other tasks to be done - way to numerous to mention!

- follow up with PJ Swift about her membership then let Nancy Silber know
outcome

- work with Nancy and PIO! Advisory Committee to find new PIO! editor

Nancy

- talk with PJ Swift about needing her to be a member to have a column
- talk with Johnette about taking over editorship of PIO! Also talk with
Caroline and PIO! Advisory Committee to find new editor

MEETING AGENDA OF THE BOARD OF DIRECTORS OF THE CHILDREN'S
MUSIC NETWORK: March 6 and 7, 2010, 1:00 - 6:00 PM ET (both days)
Via conference call

Numbers in brackets indicate estimated time allotment

NOTE: Wiley will call in approximately at 1:30, at which time we will move
to the fund-raising conversation.

I CALL TO ORDER (15) (Joanie)

A Roll Call

B Meeting logistics

b1 Note taker(s) - Liz

b2 Task list compiler - Anna

b3 Timekeeper - Marci

b4 Skype monitor

II. BOARD OPERATIONS (60) (Jjoanie)

A Recognize outgoing officers (20)

B Election of Officers 2010-2011

bi President

b2 Treasurer

b3 Acting clerk for minutes for 2010 meetings

b4 Clerk (Liz)

b5 Secretary

1- Keep track of notes on the board meetings (either take them yourself or

make sure someone else does). Be sure all notes are sent promptly to
Caroline for processing into official minutes.

~

Keep track of thank-you notes to be sent. Find people to help write and
send them on a regular basis. [A note from me: | would like it if the
secretary can check with Caroline regularly - perhaps once per month - to
see if there are any thank-you's to be done. If it's just a few, perhaps the
secretary could just do them. If it's after a large fundraising effort, i.e.

Keys to Success, the secretary works with the bod or person organizing the
FR effort to be sure people are thanked in a timely way.]

3. sign official papers as directed by board

C Name Executive Committee (5)

D Appoint Elections Committee (5) (We are two months behind last year’s
schedule)

(last year’s committee was Joanie, Carole, Monty, Amy Conley, Bruce
O’Brien, Steve Blunt)

di Chair

After the three board members of the committee are named at the winter
board meeting, they recruit three non-board members to serve with them.

The reasons for having a committee of this size are (a) more people who will
be acquainted with a number of members and can identify qualified people,
and (b) to share the task of recruiting candidates to run if that’s needed. (It
often is.)

Expiring Fall 2010: Marci (extended), Liz B, Frank H
(extended), Carole P (extended), Patricia (extended),

Scott (for Steven Z), Susan S (for Terri R), Wiley (says that he
will extend for one year)

*WE THEREFORE HAVE 4 BOD MEMBERS WHO HAVE ALREADY EXTENDED AND
WOULD EITHER NEED TO RUN AGAIN OR RESIGN. (MARCI, FRANK,
PATRICIA, CAROLE)

*WE HAVE 2 BOD MEMBERS WHO COULD EXTEND FOR ONE MORE YEAR
WITHOUT RUNNING AGAIN (LIZ, WILEY)

*WE HAVE 2 BOD MEMBERS WHO JOINED AS APPOINTEES, AND IF THEY
WOULD LIKE TO STAY WE NEED THEM TO RUN (SCOTT, SUSAN)

E Appoint Action Core Coordinator (10) - Marci?
F Logistics for Spring Board Meeting (5)
Weds 5/19 7-10 Eastern

6-9 Central
4-7. Pacific
(Carole no)
Eri 5/21: 7 - 10 Eastern
6-9 Central
4-7 Pacific
(Anna no)

Tues 5/25 7-10 Eastern
6-9 Central
4-7 Pacific
(Marci no)

G Advisory Board Report (Liz, Patricia?) (10)

III CENTRAL OFFICE REPORT (15) (Caroline)
A Office Transition Committee Report (Liz)

IV MEMBERSHIP (75)

A Membership Count (5) (Caroline)

B Membership Committee Report (10) (Purly)

b1 Lapsed member contacts

1 - We need to be sure we are properly welcoming new members. The recent
issue

with Bren Norris, who joined in CA last year and received no welcome and

didn't get any emails or e-newsletters, and had no idea about the list
serve,

is really BAD! I don't know if this is a widespread issue, but we need to
be

sure that new members are properly welcomed. I have sent a message to
Caroline

about this, and copied David H-K. I looked at the regional rep job
description

and it does not say anything about welcoming new members. But we need to
be

sure someone properly welcomes people when they join.

2 - There are a lot of lapsed members who should be coming back in. I
know it

has not worked too well to have BOD members and regional reps contact
these

people, at least that's my impression. But as we were organizing our NE
conference, I realized there were over 100 people who'd lapsed in the
past

five years and none of them got invited to the conference. Caroline sent
labels only for current members. It seems like inviting lapsed members to
events is the perfect way to get them back. I looked over the list and it
struck me that many of these people may have been in difficult economic
straits and felt they needed to let the membership go. But many are still
working kids' musicians and should be interested in CMN. So there ought
to be

a way to keep in contact with these people, perhaps by inviting them to
events

or sending them an annual letter. I know Caroline sends notices to people
when

they don't renew, but then after that we don't send them anything
further.

C State of the Regions Coordinator's report and Recognition of Reps
Present (15) (David)

cl Discuss lapsed regional terms and linking general elections and regional
elections

c2 Time limitation for submitting reimbursement vouchers

D Mission Statement Project (30) (Scott)

E Sarah Pirtle’s ROC proposal (Liz, Carole) (15)

V FINANCES (75)

A 2009 Finance Report (15) (Caroline)

B 2010 Budget (45)

C Tax Preparation (5)

cl formal request for Caroline to ask Chris to do the taxes
D Stock Account (10)

VI FUNDRAISING (60)

A Fall 2009 Fund Raising Letter/ Keys to Success P&L report and
assessment (5)

(Carole, Patricia, Caroline)

al Thank you letters

B Fund Raising Committee Report (35) (Wiley?)
b1 Timeline of Fund Raising Projects

C Spring Fund Raising Letter ? (20) (Joanie)

cl If so, when?

c2 Writer

c3 Sender (Frank)

c4 thank you letters

VII NATIONAL CONFERENCES (45)

A 2009 NC national conference P&L report & assessment (10) (Caroline)
B 2010

b1 Chair's Report (15) (Liz H./ Anna)

C Keynote Committee Report (Patricia) (10)

cl Keynote committee chair for 2011

D Magic Penny Committee Report (Frank) (10)

di review ongoing list of nominees and receive new nominations
E 2011 (Liz)

F 2012

G 2013

H 2014 and beyond

VIII ONLINE SERVICES REPORT (Liz B.) (25)

A Overview

al New Projects Completed / Projects In Development
B CMN E-mail List / List Host and Web Host

C CMN MySpace Report

D CMN YouTube Report

E CMN Facebook Report

F LinkedIn Report

IX PIO! (30)

A Editor’s Report (Hassaun) (15)

B CMN non-promotion policy (Liz) (15)
C Linking songs from P/O! with mp3s

X NEW BUSINESS

Board members present for all:
Caroline
Liz

Anna
Marci
Patricia
Joanie
Purly
Scott
David

Saturday only:
Susan
Wiley

Sunday only:
Carole

No:
Frank

Outstanding board issues:
Archive abandonment* (sent 4/2)
MP recipient for next year

Susan and minutes?

Marie’s quilt

Ellen Greist

Reciprocal Ads

YS proposal

Mission statement

Changing domain name?

*Hi Boardies,

One of the projects that Caroline needs to shepherd this year is switching our web-
server. Carl has already picked out the server that he thinks would fit the CMN
needs the best. (The current server is causing Carl so much work in trouble-
shooting that he may well have to start charging CMN more, and we don’t want
that!)

We do need Board consensus on one item though. When we switch servers, we will
need to abandon the archive of emails from the elist. Dave Orleans, of his own
volition, archives threads of conversations that he feels are useful and relevant for
the membership, but this archive is every single email that is shared. | don’t feel
any need to keep it, and we really don’t have any options. But we do need Board
consensus to abandon it when we switch servers.

So, please contact me if you are NOT in consensus with this decision by next
Thursday. Thanks everyone!

TO ALL CMN MEMBERS:

As you may know, CMN, like the rest of the country and most parts of
the world, is struggling with the imploding economy. One of the
board’s functions is to try to keep our collective heads afloat—that is,
try to keep CMN viable and even growing. In order to do this, we
need every member’s help. Funds are low. We have some ideas
about how to raise much-needed money to keep CMN strong; below
are some of them. Can each of you browse the list and see if you, or
someone you know, can help us with one or more efforts?

@Fundraising concerts/events
Local level
Regional level
In conjunction with national conference

@Hiring a development director

@Researching and writing grants

@Sell advertising in PIO and at national conferences

@Research and solicit sponsors for CMN, PIO and/or conferences

We have a wealth of talent and expertise among our members.
Together we can keep our organization strong and blossoming. It
takes a lot of resources to run a non-profit like ours; and our greatest

resource is YOU! Please contact with your ideas, and
please volunteer to be a part of this grand effort.

II. BOARD OPERATIONS
G Honorary Board (Liz)

1. Honorary Board. I propose that we add an i Honorary Board
ifor CMN. This group would consist of people who are
either 1) long-term members who have served on the BOD,
and/or 2) People who are fairly well-known or i
well-connected, i such that they can be of benefit to CMN in
ways that may be difficult for our regular BOD members. An
example of group 2 would be Debbie Block, who I think had
volunteered to be on such a board in the past nf lim not sure
why it didnit happen. We might consider whether weid
consider asking non-CMN members to join, assuming they seem
like a good fit for our organization. This group would have
the following tasks:

1) be available on an advisory basis to the current BOD if
questions arise about CMN business, procedures, traditions, etc.
2) commit to doing at least one discrete task for CMN during each
year; these might include: authoring a fundraising letter,
leading a workshop at the conference, approaching major donors
(corporate or individual) for funds, or advising the BOD on tasks
such as marketing, fundraising or publicity. These tasks would
be discussed and decided upon with potential honorary members at
the time we request their participation. 3) the honorary BOD
members would not be expected to attend BOD meetings (though they
could if they wished), but they would be encouraged to attend our
national conferences if at all possible. It would be optimal to
include some kind of event at our national meeting which would
include the BOD and honorary members ni perhaps a lunch on Friday
of the day the conference begins.

To enact this proposal, I move that the BOD establish a committee

to nominate a slate of potential honorary BOD members. It would

be great to have at least five, but we could have fewer. Anyone

on the BOD could suggest nominees. The BOD would need to approve
the nominees before the committee contacts them. The committee
would have the job of recruiting the honorary members and

reporting back to the BOD at or before our next meeting.

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11:43

II. BOARD OPERATIONS
H CMN Intern (Liz)

CMN Intern I propose that CMN offer an internship which would
be available to students studying arts administration, music
education or other related fields. The intern would serve us for
a set amount of time, such as a semester, to be decided with that
individual. A small stipend (I suggest $150) could be offered.

The internship could be offered on an annual or periodic basis

and supervision/guidance of that individual could be done by
different people on the board, depending on who needed the
internis services. In the immediate term, we have an opportunity
to get an intern in the Boston area who could help with planning
our regional conference at Lesley next year, and to help us begin
planning our national conference in New England in 2011. Various
other tasks could be given to the intern which might include
working on membership and marketing, helping with the web page
(such as assisting with the environmental resources pages), and
possibly helping with PIO! Lesley University has a Community Arts
internship program and their advisor has told me sheid be happy
to put out an announcement to students that weire interested.
Their interns must do 150 hours of work for an organization, or
work related to the internship, and most of the internships are

not paid. I could give this person enough work just by myself,
between the conferences and the web page, but others could also
utilize the internis services. There is no guarantee welill find
someone, as there are many internship opportunities, but I wanted
BOD approval before I went forward with trying to recruit
someone. If we found the right person, this would be a potential
CMN member n possibly even a BOD member in the future

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Online Services Report May, 2010
Submitted by Liz Buchanan

1- The Web Team of Jack MacSwan, Carl Foote and me continues
to do its work, putting out monthly newsletters and web
updates. This remains one of our highest cost activities, but to
me it’s worth it. If we needed to cut costs, we could always
reduce the number of updates or newsletters. I don’t
recommend this, but it is an option. I would like to have more
volunteers on the web team, as you'll see below, but I don’t
think it works to have volunteers do the basic month-to-month
work.

2- (Jack, Carl and I, consulting with Caroline) are currently at work
ona “refresh” of the CMN home page. The page will still look
basically the same, but we are changing the navigation bar,
shortening the What’s New menu, making graphics more lively,
and adding prompts to follow us on Facebook, etc. This should
be going up within the next few weeks. If anyone would like
more details in advance, I can send you Carl’s prototype of the
page. It’s really quite nice!

3- Environmental Resources. This page is currently available to
members only, and received some good comments when it first
came out. A few new people heard about it and decided to
contribute, including the Banana Slug String Band. Also
Rainbow Waterfall Records and Books, though they haven’t
answered my emails asking for permission forms (they just
submitted CDs). Lisa Heintz has agreed to help us out with
Environmental Resources, so that hopefully we can add more
songs from the PIO archives and other sources. We are hoping
to go public with these pages in September - would like to doa
big PR splash, perhaps linking the launch of the pages to a
concert featuring the Banana Slug String Band in CA (although
the West Coast folks at the moment seem to have mixed feelings
about jumping into the concert idea concurrent with the
conference - different topic!). I would love it if they would
donate a concert for us! On another topic related to these
pages, Laura DeCesare offered the useful suggestion that we
should make clear as we’re marketing the pages that the songs
in the resource are very broadly defined as “Environmental.” So
we have lots of songs about weather, animals, trees, flowers,
etc. This should make the resource of great interest to
teachers, as it has a big science component. In any case, we

8-

should plan a big PR splash on Environmental Resources. Any
volunteers? Suggestions of PR planners?
Sierra Club? Teaching Tolerance? Dave Orleans?

Speaking of Volunteers! - I would like to add more people to the
online services team. Specifically, I’m interested in having
someone who could build our next resource page. I’m open as
to what it would be. Some people have suggested Literacy
resources. We also need some major updates in the Peace
Resources. Again, Laura and I were discussing this and both of
us felt that we need to be sure people understand that “Peace
resources” has many components. It isn’t just songs about
stopping war. Many teachers are looking for songs that have
multicultural components, or help children learn to get along
better. We could be marketing these pages more effectively.
But doing this requires additional help. We also need help
doing more interfacing with other online groups such as
Kindiefest and Wigglenation, as well as the non-kid networking
sites. I would like to have one person in CMN who can take
over that task! (Someone who really understands social
networking on the internet - sometimes I really don’t feel I get it
very well. And Jack is even less savvy.) Reports are coming to
me regarding our MySpace page and Linked In. Our YouTube
page is currently not fully utilized, though we have some good
videos online. We will link to CMN on YouTube from the CMN
web page with our new home page.

We would like to begin more reciprocal web links with other
organizations. Lisa Heintz also volunteered to help with this.

PIO archives - It is my goal to have PIO archived and indexed
online, similar to ECMMA’s online magazine. I think this could
be done by a volunteer or we could pay a small stipend to a
student to do it. If we can’t find a volunteer, I hope the board
can fund something like $150 for a stipend for this job. I know
we want people to buy the old PIO’s, but it really would be very
attractive to the membership to be able to look up PIO articles
online (and to have them indexed by subject). I would like to
propose that the board approve this project, and approve the
$150 stipend if a volunteer can’t be found.

Store - Currently we are thinking of taking down the “Store”
link in the Nav Bar. It just doesn’t seem like we have a very
active store right now. Any thoughts?

Social Networking -

Facebook - Our fan page has 188 people who like us! Laura is the
keeper of this page, and has posted events and photos on it. We
welcome suggestions about how to use our page more effectively.
There is also a CMN group page, with 183 friends. Probably many of
the same people. Laura said there is not a way to take down the
second page, but they serve slightly different purposes. She is okay
with maintaining both, I believe!

You Tube - This page is nice, but currently underutilized, in my view.
A few of our members have posted some fun videos - yea, Susan
Salidor! I think linking it to CMN’s home page can really help. We
should be able to get more traffic going both ways. We should do a
workshop at one of our conferences on how to make great music
videos! Then post them on the web. I am planning to shoot some
videos of my songs soon.

My Space - report is being sent by Wiley.
Twitter - does anyone do Twitter? I don’t.

WiggleNation and Kindiefest ning - these seem to be good pages for
CMN to join. Anyone want to do the brief keyboard work to “join” us?
And post to those sites when we are doing events, etc? I can do it,
but it would be great to have someone else in charge of this. It doesn’t
have to be a BOD member, just somebody who’s into kids’ music
social networking.

We should be putting links to various ones of these on our web page.
It would be great to have kindiefest link to CMN somehow, and
Wiggle nation, too.

3. Form Transition Committee for Caroline's position.....Liz, Joanie, Purly, David?
Bonnie/Sally

1.*Assess keynote for future conferences.....Patricia/Liz

5. Mission statement revision committee?....... pio!/flyer/website? 1 - 2 person
committee for proposal to combine the three statements

2. *Continue fundraising concerts at conference and other times? Patricia/Erin
Lee/Liz

4. Advisory board? - mostly list

Caroline...... which board hired her?

Send Liz all of the CP documents

Conference chain of communication w/Anna and Caroline. what else can we do
to keep Caroline’s time to a minimum? Conference chair should be the one to
decide who authorizes price cuts.......

1. Assess keynote for future conferences

2. Assess fundraising concerts

3. Form transition committee for Caroline’s position

4. Advisory board - how to proceed

5. 1-2 person committee to consolidate the three different mission statements
from flyer/PIO!/ and website

. Need someone to write a message from the board for PIO!

a

MEETING AGENDA OF THE BOARD OF DIRECTORS
OF THE CHILDREN'S MUSIC NETWORK:
May 19, 21 and 25, 2010, 7 - 10 PM EDT (all three nights)
Via conference call

Numbers in brackets indicate estimated time allotment

I CALL TO ORDER (Joanie) (5)

A Roll Call

B Meeting logistics

b1 Note taker(s) - (Liz B)

b2 Task list compiler - (Marci, W/T, Susan F)
b3 Timekeeper - (David HK)

II. BOARD OPERATIONS (Joanie) (50)

A Choose new “shadow” for Exec (5)

B Elections Committee Report (Joanie/Purly/David) (5)
C Action Core Report (Marci) (5)

D Advisory Board Report (Liz) (5)

E Logistics for fall meeting (20)

e1 start time/day

e2 lodging

e3 agenda

F New Director Orientation (10)

III CENTRAL OFFICE REPORT (Caroline) (30)

A State of the Office Report (Caroline) (15)

B Office Transition Committee Report (Liz) (15)

b1 National Coordinator job search and salary figure

IV MEMBERSHIP (60)

A Membership Count (Caroline) (5)

B Membership Committee Report ((Purly, Scott, David, Joanie) (15)
b1 Lapsed member contacts

b2 corporate membership benefits - thoughts for revision

b3 reciprocal ads - how to use?

C Regions Coordinator Report (David) (5)

D Mission Statement Project (Scott) (10)

E Sarah Pirtle’s “Reach Out to Children” proposal (Laura) (5)

F Young Songwriter Award (Purly) (15)

V FINANCES (25)
A Current Finance Report (15) (Caroline)
B Finding New Treasurer (10)

VI FUNDRAISING (60)

A Fund Raising Committee Report (Wiley/Patricia) (20)
al Thank you letters - Anna

a2 Timeline of Fund Raising Projects

B Spring Fund Raising Letter status (5)

VII NATIONAL CONFERENCES (105)

A 2010 Conference (15)

al Board liaison report (Anna)

a2 Opening ceremony: board coordinator (5)

a3 Closing ceremony: board coordinator (5)

a4 Newcomers circle leader (Liz)

a5 Annual meeting (15)

B Conference Chair Policies (15)

b1 Require co-chairs for each conference?

b2 Chairs/co-chairs pay conference fees?

C Keynotes (15)

cl 2010 Keynote Committee Report (Patricia)

c2 2011 committee and chair/s

D Magic Penny Committee Report (Joanie/Frank) (5)
E Pre-conference Fund Raising Concerts (10)

e1 2010 Concert Committee report (Patricia/Joanie)
e2 Develop concert format and expand guidelines
F 2011 Conference Report (Liz) (5)

G 2012 Conference (5)

gil Host region

g2 Chair recruitment

H 2013 Conference (5)

I 2014 and Beyond (5)

VIII ONLINE SERVICES REPORT (Liz B.) (25)

A Overview

al New Projects Completed / Projects In Development
a2 Resources Page and Action Core volunteer

B CMN E-mail List / List Host and Web Host

C CMN MySpace Report

D CMN YouTube Report

E CMN Facebook Report

F LinkedIn Report

IX PIO! (20)
A Editor’s Report (Hassaun) (10)
B Linking songs from PIO! with mp3s (10)

X NEW BUSINESS
A How to honor Caroline (and Caroline will leave the call here!)

Joanie Send a list of possible corporate members to the BOD.
Liz Talk to Jack and Carl about the feasibility/timeline of adding a corporate
sponsor section to the website.

Write a fundraising email based on the Spring Fundraising Letter.
Marci Write a CMN press release template.

Patricia Talk to the Slugs about fundraising concert and report back to
the concert committee.

Purly — Poll membership about the dates of the National Conference.

Scott Call Steve Blunt regarding Pic Cards.