December 20, 2008
Dear Donald,
This letter will set out the terms of our agreement on your joining the Kentucky
Coalition to Abolish the Death Penalty (KCADP) as Director of Education and
Advocacy.
Salary — (we can go as high as $45,000). KCADP will issue a payroll check on the
14" and 28" of each month so that is at the end of the two weeks just worked?.
Work — You will work full time for KCADP, except for one day each week in
which you have separate foundation responsibilities. It is understood that there can be
night and weekend work for which you may receive comp time from KCADP. So you
expect 32 hours of work a week? What is the start and ending date?
Benefits — vacation of _3???__ weeks each year plus national holidays. Do you
want to affirmatively say it does not include health ins, workers comp, FICA....
Probation — we will have 90 days during which we each can make sure that we
work well together. Thereafter we will have annual evaluation and compensation
discussions. I do not know employment law well but my question is if you do this are you
then implying you cannot dismiss him after this period except for cause and if so do you
want to limit yourself that way? You may want to show to somebody that does
employment law.
Auto — You will use your own or rented vehicle with mileage reimbursement for
state travel. What about hotel and meals incurred? At what rate and is there a
reimbursement form and process for your records?
Office — You will use your current office at the law firm, with reimbursement
from KCADP for (telephone, computer, copying, fax ?) do you want to specify that it is
reimbursed in the following way (timing, with the bill on a form of your choice)?
Fr. Pat Delahanty, the KCADP Board chair, will be the immediate supervisor and
you would report to him or his designee. Do you want any report from him monthly?
Weekly?
Don’t you want to attach a job description that includes your major expectations and any
time deadlines and a clause that says duties as otherwise assigned by-----. If you do not
have a job description with the major responsibilities you are asking for trouble. Make
the implicit explicit now, not later. It will take some time but it will clarify in your own
mind what you need from him and resolve any differences amongst your board or you,
Kay and Carl.... The more specific the better as he can’t read people’s minds.
(After we have your input and a final agreement is reached, we each will sign this
letter agreement.)
Rev. Patrick Delahanty
date
Donald H. Vish
date