Minutes of the Board of Directors
May 19, 2008
Syracuse University
Attending:
Fran Apollo, Deborah Bemnard, Y u-Hui Chen, Pat Hults, Jane Kessler, Elizabeth
Strickland, Suzanne Preate, Suzanne Tumer, Susan Zappen
1. Approval of minutes of the January 17, 2008 conference call meeting
Fran asked for a motion to approve the minutes. Susan moved to approve. Pat seconded
the motion. The Board voted on the motion and the minutes were accepted as reported.
2. Committee Reports
a. Communications - Pat Hults
Pat reported that there will be a special issue of the newsletter this fall focusing on
digitization projects. She will send an email with further information. Susan will
provide a report on the spring conference and some pictures for the next newsletter.
b. Membership - Suzanne Preate
Suzanne will be doing a survey about an online membership directory which she will
provide to the board for comments before sending.
3. Officer Reports
Treasurer - Elizabeth Strickland
Liz noted that we added $14.54 to the Newkirk Award amounts so that students could
receive a rounded amount of $3875.
It was noted that the annual financial report should have been reported to the membership
at the business meeting. It should also be included in the paper archives. There was a
discussion of the digitization of our archives. Susan will speak to Michelle Parry about
it. There may be space for us on the ACRL server. Suzanne P. indicated that this could
be an appropriate project for an inten under her supervision. She would first need an
idea of the scope of the physical material.
4. Old Business
Fran noted that the Government Liaison position is still open, although she has been
covering it. Gretchen Lieb has indicated that she would be willing to mentor a new
person in the position. The duties are listed in the bylaws. The position description will
be sent to the ENY /ACRL listserv asking for volunteers.
5. New Business
The question arose as to when our organization would be having the next significant
anniversary. Fran will check on our founding date.
Deborah Bemnard noted that now that the Newkirk Fund had been spent down, it would
still be nice to have a scholarship fund.
There will be a Program Planning Committee meeting in July and a Board Meeting in
August.
Brown bag programs will be continued this fall in lieu of a conference. Susan mentioned
that the Program Planning committee needs to think about parking, a room with Internet
access, and water and dessert.
It was mentioned that perhaps we could have a social gathering with some folks from the
Academic and Special Libraries Section of NY LA since the NY LA conference will be in
Saratoga this fall.
Brenda Hazard will find out if we can have the Spring 2009 conference at HVCC. She
will join the Program Planning Committee. There are about 22 people currently on the
committee. Susan recommended that Suzanne T. send out an email to committee
members confirming that they want to stay on the committee for the next year and
suggest dates for the July meeting. Evaluations from the 2008 conference should be
provided to the committee. Skidmore is a possibility for a conference site in the future
after the new music center has been built. Suzanne T. is thinking about access from the
public service point of view as the topic for the next conference. There was consensus
that this would be of interest to many.
The meeting was adjourned at 3:55 PM.
Respectfully submitted,
Jane Kessler
