Fall 2003 ENY/ACRL Newsletter
ENY/ACRL
Eastern New Y ork Chapter of ACRL Newsletter
Volume 27, Number 2, Fall 2003
Contents
+ President's Letter, by Michael McLane
+ Librarian of the Y ear Nominations
+ Wanted: Board of Directors candidates
- Fall Conference
+ Report of Research funded by Janice Graham Newkirk Award by Susan Zappen
« Notes from the Field
President's Letter
September 15, 2003
Dear ENY/ACRL Member,
It’s hard to believe that the summer has passed by so quickly, and that campuses (and campus libraries) are again
humming with activity. The ENY/ACRL Program Committee, under the Chairmanship of Vice-President Inga
Bamello, has planned a wonderful Fall Conference, which will be held at the SUNY Institute of Technology in Utica
on October 10. In addition to a number of interesting presentations, panel discussions and poster presentations,
attendees will have the opportunity to tour the brand new Peter Cayan Library at SUNY IT, which opened in the
spring. These tours will give concrete reality to the Conference theme: 2003: A Library Space Odyssey.
Since the Spring Conference of 2003 was postponed until the Fall, the annual Business Meeting which ordinarily takes
Place at the Spring Conference will take place at the Fall Conference. Past President Kristin Strohmeyer will give the
President’s Report for 2002-2003, and written reports from other officers and Committee Chairs will be available.
There will be a concerted effort to keep the Businees Meeting short and informative, so as not to interfere with more
important matters (such as dessert).
In other matters, our Chapter has been asked by ACRL to endorse the proposal to hold the 14" National Conference
of ACRL in Pittsburgh on March 26-29, 2009, and we have done so.
The Eastem New Y ork Chapter of ACRL enjoys an enviable position. Ourmembership is strong, and our financial
situation is very solvent. We have a history of presenting well-attended, well-received professional conferences.
But any organization benefits from the active involvement of its membership. I would invite you to consider
volunteering for one of our Chapter Committees. Further information can be found on the Chapter web site at
www.enyacd.org. Also, in order to Keep yourself fully informed on the activities of the Chapter, I invite you to
participate in the Chapter discussion group, forum@enyacrl.ory. Finally, if you have found ENY /ACRL to be useful to
you, I would encourage you to recruit new members from among your colleagues. Dues and conference costs are very
reasonable, and participation in ENY/ACRL provides the opportunity for networking and professional growth.
We are looking forward to seeing you at SUNY IT on October 10.
Michael McLane
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Fall 2003 ENY/ACRL Newsletter
Librarian of the Y ear Nominations
ENY/ACRL LIBRARIAN OF THE YEAR AWARD NOMINATION DEADLINE: February 1, 2004
Help us honor a deserving colleague. Do you know someone who is an outstanding member of the chapter and whose
contributions have benefited the chapter and our profession? We are currently seeking nominations for the annual
ENY/ACRL Librarian of the Y ear Award. The Librarian of the Y ear Award is in recognition of an ENY/ACRL
member who has exhibited a dedication to fulfilling the ACRL mission and furthering the goals and objectives of
ACRL and ENY/ACRL in particular. The award includes a plaque and a $250 honorarium, which will be presented to
this year's winner at ENY/ACRL's spring conference in May of 2004.
Previous ENY/ACRL Librarian of the Y ear Award recipients are:
Mary Alice Lynch, 1994
Janice Newkirk, 1995
Elaine Coppola, 1996
Carla List, 1997
Gillian McCombs, 1998
Cerise Oberman, 1999
Michael Engle, 2000
Mary Jane Brustman 2001
Barbara Via 2002
Lynne King 2003
ENY/ACRL covers a wide geographic region and the Nominations Committee relies on suggestions from members for
this important award. Please take a few moments to consider nominating a colleague. The nomination form is available
on the ENY/ACRL website at http:/Awww.enyacn.org/loy.htm Completed Nomination forms should be sent to Kristin
Strohmeyer, Hamilton College, by February 1, 2004.
Kaistin Strohmeyer, ENY/ACRL Past President
Wanted: Board of Directors C andidates
Looking for a few good people who are willing to work for free, want to work with talented and dedicated librarians
from throughout the region, enjoy a good meal at the pre-conference dinner, and are willing to run for one of the
following ENY/ACRL Board of Directors positions:
Vice-President/Program C hair/President Elect (Syr. Term) Y ear One - Oversees the planning process for the
fall\and spring conferences, locates host institutions, contacts speakers, prepares publicity, and prepares conference
budget. Convenes meetings of the program committee as necessary (generally 3 times per year) to develop conference
themes. May represent chapter at the ACRL Chapters Council Meeting at ALA (midwinter and summer). Y ear Two -
Serves as official spokesperson for the chapter and as chair of the Board of Directors. Represents (or designates
someone to represent) chapter at the ACRL Chapters Council meetings at ALA midwinter and annual conferences.
Year Three - Solicits nominations and conducts elections for chapter Board of Directors, and serves as Chair of the
Librarian of the Y ear Award Selection Committee. May represent chapter at the ACRL Chapters Council Meeting at
ALA (midwinter and summer).
Government Relations C hair (2yr. Term) Monitors legislative and other govemmental activities of importance to
academic libraries; coordinates activities with the legislative and govemmental affairs committees of other library
organizations; serves as liaison to the ACRL Govemment Relations Committee.
Membership Chair (2yr. Tem) Solicits memberships for chapter, maintains membership database, supplies mailing
labels as needed, publishes the annual chapter directory, and interacts with campus liaisons. Knowledge of database
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software helpful. Chapter will purchase the program if necessary.
Treasurer (2yr. Term) Handles the financial matters of the chapter including maintenance of the chapter checking
account, paying chapter expenses, providing receipts for members attending conferences, and prepares an annual report
for inclusion in the Chapter records. Also, serves on the Janice Newkirk award committee.
The Board of Directors generally meets three times per year. Board members also play important roles at the fall and.
spring conferences. All candidates will be asked to submit a brief Candidate's statement, which will be sent to chapter
members, along with the ballots, in February of 2004. Terms of office will commence after the spring ENY /ACRL
conference in May 2004.
If you are interested in serving on the Board, or if you know someone who might, please contact Kristin Strohmeyer,
Hamilton College, at kstrohme@hamilton.edu
Eastern New York Chapter/Association of College & Research Libraries presents
2003:
A Library
Space
Odyssey
a
~
Photo credit: NASA and STScI
Friday, October 10, 2003
Kunsela Hall
SUNY Institute of Technology, Utica
8:30 - 9:15 Registration and continental breakfast
9:15 - 9:30 Welcome remarks
Michael McLane, Central New Y ork Library Resources
Council, and ENY ACRL president
Ron Samer, Vice President for Academic Affairs at
SUNYIT
9:30 - 10:30 Keynote Address
“The Cayan Library: Conceptualization, Design, and
Construction.” -- Dan Schabert, Library Director, SUNY /IT
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10:30 - 10:45 Moming Break
10:45 - 11:45 Poster Sessions (Kunsela Hall lobby) & Library Tours
11:45 - 1:00 Lunch in Kunsela Cafe, business meeting, Librarian of
Year, raffle
1:15 - 2:15 Panel Discussion: Wireless Libraries
Pam McLaughlin, Syracuse University
Ken Herold, Hamilton College
TBA
2:30 - 3:00 The Coffee Cafe Conundrum: a Debate
3:00 - 3:15 Wrap up and Closing Remarks
Directions to SUNY Institute of Technology, Utica, NY
From the New Y ork State Thruway
Take exit 31. Follow signs to Route 790. Take 790 to Routes 8/12 north and take the Institute of Technology (Mulaney
Road) exit. Bear right off exit and another immediate right back down 8/12 (Horatio Street). Bear right at the College
entrance.
From the South
Take Routes 8/12 north and follow signs to the Institute of Technology (Mulaney Road exit).
From the East
Take Route 5 to Routes 8/12 north. Take 8/12 north and follow signs to the Institute of Technology (Mulaney Road
exit).
From the West
Take Route 5 or Route 49 to Routes 8/12 north. Take 8/12 north and follow signs to the Institute of Technology
(Mulaney Road exit).
From the North
Take Routes 8/12 south and follow signs to the Institute of Technology (Horatio Street exit).
Parking
Please park in the designated area for visitors in Lot B near Kunsela Hall and the Peter J. Cayan Library. No penmit is
required.
Questions
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If you have questions regarding any conference details, including handicapped accessibility or dietary needs, please
contact:
Barbara Grimes
SUNY Institute of Technology
P.O. Box 3051
Utica, NY 13504-3051
Phone (315) 792-7253
grimesb@sunyit edu
Dinner on Thursday Night
If interested in going out to dinner with others from out of town, contact Kristen Strohmeyer at
kstrohme@hamilton.edu (with subject line of “pre-conference dinner"). The Dutch treat dinner will be held at 6:30
Thursday evening at Hook Line and Sinker on Rt. 5 in New Hartford.
The registration form for the conference is online at http://enyacrl.org/conf_Fall03.htm .
Janice Graham Newkirk Award Research Report
by Susan H. Zappen
[Susan sent her report with the following message, which I thought worth including-- Steve Black].
I have attached my report about my use of the Janice Graham Newkirk Research Award for both the next newsletter
and for the award committee members. I amvery grateful to the committee for the award and very excited about the
service changes I have been able to implement.
I amcontinuing to pursue ny interest in library services for remote users. In September ILL will use a student in Paris
to test our ability with Prospero to scan and send articles not received through Ariel transmissions. In the beginning
we would limit this service to students and faculty abroad. I suspect that the percentage of articles received via Ariel
will continue to increase so that the small percentage received in paper can be efficiently scanned and sent to
requesters, no matter where they reside ---- in China or the dormroom.
Again, thank you!
Susan H. Zappen
Library Services for Remote Users
Skidmore College has both students and faculty living off campus. Some live within commuting distance. Others live
and study throughout the United States and the world. The Janice Graham Newkirk Research Grant allowed me to
travel to France to meet with Skidmore's students studying in Paris. I wanted to meet with them face-to-face to hear
directly about their library needs as students studying abroad.
Skidmore has an office in Paris with a computer lab that allows students to keep in touch with their families via email
and provides access to Skidmore's Lucy Scribner Library. The students I met with were all third year students. They
had all used the Scribner Library during their first two years on the Skidmore campus. They were comfortable
navigating from the library web pages to the electronic resources they needed.
Skidmore's students in Paris take classes at different universities. French professors conduct classes at the Skidmore
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Paris office as well. Because Skidmore's students are not recognized as fully registered students by any of the French
universities, they are not given library privileges. The Director of Skidmore in Paris informs the professors teaching at
the Skidmore office about the student-library situation. The office does provide a small collection of general
information/reference books for the students.
The Skidmore students use the public library located in the Centre Pompideau. They are not given borrowing
privileges but can use photocopy machines. When I visited the library, I found it to be bustling with activity and full
of people. All of the computers were in use. The staff members at the information desk were friendly and helpful when
1 asked (in faulty French) for directions.
The greatest frustration for the students in Paris is their inability to borrow books. Our library has some electronic
books. However, our e-books are not likely to support the coursework of those students in Paris or the other
intemational programs. It will be some time before there is a critical mass of scholarly books available electronically
that will meet the variety of student needs in intemational programs.
Unable to resolve the book- borrowing problem, I looked for another way to provide students with scholarly
information. Interlibrary loan is heavily used on the Skidmore campus. Users submit all requests electronically using a
form on the ILL web page. Mailing requested articles to other countries accommodates the needs of the students in the
University Without Walls or Masters in Liberal Studies programs, but it does not meet the more immediate needs of
undergraduates abroad with a research paper due.
I read about Prospero, an open source system for Intemet document delivery, on one of my listservs. With Prospero,
libraries are able to convert electronic documents received on Ariel workstations to PDFs, send them to a web server,
and email the requestor to view or print out the articles using a web browser. In essence, Prospero allows libraries to
promptly provide interlibrary loan of articles to students and faculty no matter where they reside. And Prospero is free.
Skidmore began using Prospero on June 30, 2003. The Interlibrary Loan Supervisor asked for volunteers among our
heavy ILL users to test the system. Because 70% of our requested articles are sent to us electronically, we will be able
to use Prospero for the majority of our article requests. Prospero not only provides better library service to our remote
users, but it also improves the library service to community members on our campus.
Notes from the Field
Albany College of Pharmacy
Regina Vertone is Interim Assistant Director of Library Services at the George and Leona Lewis Library at the
Albany College of Pharmacy. She graduated from SUNY Albany in May 2003 with MLL.S., and is working full time
as interim director while the regular acting assistant director is out on matemity leave.
Broome Community College
Robin Petrus has been selected as Director of the Leaming Resources Center
The Library will be providing eight laptops, equipped with wireless networking capabilities, that students can check
out at the Circulation Desk for two-hour intervals.
College of Saint Rose
Peter Koonz, Peter Osterhoudt, Kate Moss, and adjunct Mary Lindner are teaching sections of a one credit
Information Literacy course taken by the students in the College's freshman leaming communities.
The College of Saint Rose received two Regional Bibliographic Data Bases Program Cataloging grants from CDLC.
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Jean L. Root Mahalov, Assistant Library Director and College Archivist, received funds for original cataloging of
over 80 oral history cassette tapes held in the College Archives. Carl C ording, Cataloger, received funds to catalog
over 200 spoken language vinyl recordings, which was done with the help of intem Mary Lindner.
Steve Black published "Scholarly Joumals Should be Treated As Published Goods", Serials Librarian, v. 44, 2003.
The paper also appears in the book edited by Scheiberg and Neville, Transforming Serials: The Revolution Continues,
Binghamton, NY: Haworth Press, 2003. Steve also taught a section of Information Sources & Services in Spring, and a
section of Serials in Summer in the School of Information Science and Policy at the University at Albany.
Amy Sisson is our new part-time Cumiculum Library Cataloger.
New York State Library
J. Van der Veer (Van) Judd, Principal Librarian for Collection Management/Network Facilities, has accepted an
appointment as Head of the newly created Office of Cultural Education Facilities. Elizabeth C. (Liza) Duncan,
Principal Librarian for Collection Acquisition & Processing, will temporarily assume responsibility for the units in
Collection Management/Network Services.
Virginia Camerman and Elaine Clark have retired from the Public Services unit.
Edith Benson, Talking Book and Braille Library, has accepted a position with the Office of the State Comptroller.
Plattsburgh State University
Feinberg Library's IREF (Interactive Reference) will migrate this fall from AOL Instant Messenger to OCLC's
QuestionPoint Enhanced Communications virtual reference service. The Library now provides wireless service in
mumerous areas throughout the building.
Carla List led a workshop for the librarians of Penn State University in June entitled "Let's Get Objective: Using the
‘Objectives for Information Literacy Instruction: A Model Statement for Academic Librarians." List also gave a
presentation at WILU in May on teaching as performance.
Onondaga Community C ollege
Jeff Harr, Technical Services Librarian, presented "A Magical Mystery Tour: Making the Most Out of a One Shot,
Introductory Level, 50 Minute Library Instruction Class," at the 11th annual Association of College & Research
Libraries conference in Charlotte, North Carolina, April 10-13.
Pauline Shostack, Electronic Resources Librarian, co-wrote the following article: Belanger, Y. , Lankes, R.D., and
Shostack, P.L. (2003). "Managing Data Collection for Real-Time Reference: Lessons from the AskERIC Live!
Experience." Internet Reference Services Quarterly, 8(1), 137-148.
Reference Librarian Frank Doble is on sabbatical leave this fall.
SUNY Canton
S.Farid-U] Haq retired after 24 years as Library Director.
The new Library Director as of August 5th is Patrick Hall. Patrick was most recently Associate Librarian for Public
Affairs at Penn State, Harrisburg.
SUNY College of Environmental Science and Forestry
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Matt Bejune has joined the staff at Moon Library as a part-time librarian. Matt staffs the reference desk during the
's weekday evening hours and also teaches a section of ESF 200 Information Literacy. Matt is a recent graduate
of the S.U. M.L.S. program and in the Spring of 2003 had intemed at Moon Library.
On October 6, 2003 J ane V erostek presented a day long workshop on CatME - OCLC's Cataloging MicroEnhancer
software for the Central New Y ork Library Resources Council at the Mid-Y ork Library System in Utica.
Over the Summer of 2003, Moon Library created a lounge area in the library for students. This area is non- staffed and
contains vending machines with sandwiches delivered daily, ice cream, sodas, cappuccino and a microwave. In
addition to the lounge being a place to eat and drink - the space has meeting rooms where students can comfortably
meet in groups for projects, etc.
Moon Library is happy to have two Syracuse University MLS students inteming with us for the Fall 2003 semester.
Shannon Stiller and Sandy Y u are assisting with reference, our ESF 200 Information Literacy course, cataloging,
Interlibrary Loan and other library projects.
SUNY ESF proudly added a branch library over the Summer of 2003. This new branch library located on Cranberry
Lake in the Adirondacks is based on a donation of 1,000 books from the library of the late Dr. Robert L. Burgess,
SUNY ESF Professor Emeritus of Environmental & Forest Biology faculty.
In Memoriam: Donald Webster
Don Webster, retired Director of Libraries at the SUNY College of Environmental Science and Forestry, died on July
30, 2003. He had retired from SUNY ESF in 1995, where he had been director since 1973. Previously he had served as
Director of Libraries at SUNY Oswego and at Cazenovia College. He was active in CLRC committees, NYLA, and
the SUNY Council of Library Directors. Don's keen sense of humor was a source of joy and amusement to all who had
the privilege of working with him. Don will be missed.
SUNY Oswego
James Nichols, Barbara Shaffer, and Karen Shockey have co-authored "Changing the Face of Instruction: Is Online
or In-class More Effective?" which will appear in the September 2003 issue of College & Research Libraries.
Also, James Nichols will make a presentation on "What Information Literacy Is, and How You Can Tell That You
and Y our Students are Doing It," at Beyond Chalk & Talk IL, the Northeast Regional Conference on Leaming and
Teaching, SUNY Oswego, October 10 and 11, 2003. Further information about the Conference is available at
http://www.oswego.edu/celt/conference/ .
SUNY Potsdam
Marion Blauvelt retired from her position at the College Libraries at SUNY Potsdam in August after several years
service. She will be greatly missed.
Carol Franck will be on matemity leave beginning sometime in October through the rest of the academic year. J ane
Subramanian will be serving as Coordinator of Library Instruction on an interim basis during her absence.
Carol Franck presented a session on "Information Literacy Modular Tutorials through the Blackboard Course
Management System (CMS)" at SUNY LA 2003. She discussed the rationale behind creating the tutorials, reviewed the
mix and match ability of the modular design, showed the work to date, and presented the vision of how they will fit
into the SUNY Potsdam General Education program.
Marianne Hebert, Automation Coordinator and Ed Komara, Music Librarian both received continuing appointment
in August 2003.
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Jenica Rogers began her new position at our library as Collection Development Coordinator and cataloging librarian.
inJuly. Her BA in English is from Trinity College in Hartford, CT, and her MLIS is from University of Wisconsin in
Madison. She comes to us from Rockford College, Rockford, IL, Technical Services Librarian/Assistant Professor, as
well as Cataloging and Automation Consultant for the Northem Illinois Library System.
Jane Subramanian presented another guest lecture at SUNY Albany's library school in June, this time on music
cataloging for the advanced cataloging class.
The college libraries has two student intems this semester, working on intemships related to publicity.
Vassar College
Wall Painting: The library classroom at Vassar College Libraries has a new look, to the delight of staff and students!
Over the summer artist Elizabeth Kendrick, of Waitsfield, Vermont, painted a mural on one wall that brings the
beauty of the campus landscape into an otherwise windowless classroom.
Puzzles with a Purpose: Vassar College Libraries was in the news this summer - College and Research Libraries News
(Vol. 64. No 7, July/August 2003) to be exact - with the publication of an article about its novel approach to tom out
text. "Without a Cross Word," by serials assistant Mary Van Ornum, described the daily disappearance of the
crossword puzzle from a local newspaper in our collection. It detailed how the mutilation promptly ended when she
created a mock puzzle with clues directed to the mysterious clipper, and affixed it over the real puzzle early one
moming. The article encouraged other libraries to adapt this idea for preservation purposes, and drew favorable
responses from as far as North Carolina.
Crossword puzzles also played a role in our Libraries Tour during Freshman Orientation this August. "Puzzled: Get to
Know Y our Vassar College Libraries" was a crossword puzzle that Mary created and we distributed as a handout.
Once completed, new students were anmed with useful but fun facts about the library that the official tour did not have
time to address. For example, clues told them where in the Libraries they could safely drink a cup of coffee, the fine
for an overdue video, and the availability of Connect NY.
The Libraries orientation, with informative mini- sessions about each department balanced by giveaways and prizes
(including opportunities to win by spinning a giant Wheel of Fortune set up off the main lobby) was reported by
students to be one of the more worthwhile campus-wide events. Perhaps that's because students completing the
Libraries tour were eligible to enter a random drawing for the grand prize, a digital camera.
Steve Black
ENY/ACRL Communications Committee Chair
blacks@mail.strose.edu
September 16, 2003
Retum to ENY/ACRL home page
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