Eastern New York)
ACRL Chapter
ENY/ACRL Annual Business Meeting
Hamilton College
May 15, 2006
Agenda
I, Welcome and call to order - Mary Anne Waltz, President
Il. Minutes of May 2005 business meeting (see inside)
Ill. | Committee Reports (see inside): Questions
IV. New Business
A. Number of Conferences per year
V. Reports/A nnouncements
A. Past President, Inga Bamello
B. Janice Newkirk A ward
C. Other
VI. Raffle for ALA conference registration
VII. Adjournment
Annual ENY/ACRL Business Meeting Minutes
The College of St. Rose
Monday May 16, 2005
The annual ENY/ACRL business meeting took place during the spring conference held at The College of St. Rose.
The title of the conference was, Who Are Our Students?
Raffle: This year’s business meeting began with a raffle of various products donated by vendors. These donations
included a Bames & Noble “T Sam” portfolio, t-shirts, Nylink portfolios, books, and Hoover's reference books.
Recipients of these products were Sandy Berger, Martha Smith, Glynnis House, Mary Mullen, Jane Kessler, Elaine
Bergman, Megan Coder, Kay Bouman, Amy Schleigh, Cara Molyneaux, and Lorraine Melita. The traditional raffle
for the ALA conference registration will be held at the conclusion of the business meeting.
1 & II. Welcome and Minutes:
On behalf of Mary Anne Waltz, Past President Inga Bamello called the meeting to order at 1:10 PM. Inga
asked the membership to review the minutes for any additions or amendments. No changes were
forthcoming and Inga asked for a motion to approve the 2004 meeting minutes. It was so moved and
seconded. The voting membership approved the minutes.
III. Committee Reports:
The Committee Reports are included in the program. Inga d that the Membership C: ittee is in
need of volunteers, particularly members from institutions in the Central and Capitol regions. Inga asked
for any questions on the reports. Treasurer Sheldon Wein corrected the Spring Conference 2004 financial
report to read “Skidmore” rather than “Utica/Rome.” Acceptance of the treasurer's report as corrected was
so moved and ded. The voting bership accepted the d treasurer’ s report.
IV. New Business:
A. Mileage reimbursement for committee members for meetings.
Inga presented a motion from the Board of Directors that discussed whether or not committee members
should be reimbursed for mileage while attending meetings. Inga opened the floor for discussion.
Sheldon Wein commented on the financial health of the Chapter and
indicated that reimbursement mileage for would not adversely affect the Chapter’ s financial situation. Inga
called for a vote from the membership. The motion passed with a vote of 36 in favor and 0 opposed.
V. Reports/Announcements:
A. Past President, Mike McLane
1. Mike McLane announced the results of the election: Deborah Bernard was elected as Vice
President/President Elect and Program Chair; Lorraine Melita was elected as Secretary; Patricia
Hults was elected as Communications Chair. Gretchen Lieb agreed to be the Govemment
Relations Chair.
2. Inga thanked Mike McLane for his assistance and encouragement to the Board. She also thanked
the members of the Program Committee, Suzanne Preate, Tasha Cooper, and Mary Lindner and
Steve Black from the College of St. Rose and Uma Sharma for their tireless efforts in organizing
the Conference.
3. Inga announced that the conference registration checks of the following students would be mailed
back to them or destroyed: Amanda Bauer, Amy Carpenter, Charlotte DeJesus, Michelle
Freedman, Celia Rouse, and Richard Tiwary.
4. Inga announced that the Fall 2005 Conference will be held at Vassar on October 21. A location
for the Spring 2006 Conference has yet to be determined. Inga also reminded members to pick up
membership directories for their respective campuses and thanked Mike Cooper from Bosca,
Nylink, Ebsco, Bames & Noble, and Hoover's Business Information Services.
B. Other Announcements:
VI. Raffle of ALA Conference registration:
The winner of the 2005 ALA Conference registration was Tasha Cooper.
VII. The meeting was adjourned at 1:29 in order to review the Posters.
Lorraine Melita
Secretary
SUNY Cortland
President’ s Report
Our organization is blessed with a large ship base; very i active bers; a dedicated Board;
and a substantial financial base. As I’ve leaned from attending Chapters meetings and from the Chapters e-list, this
is certainly not the norm for our colleagues in other states. It is because of all of you that we can point to our success
as an ion and as a vehicle for activities such as our conferences.
I must acknowledge the work of the other members of your Board of Directors during this past year. Due to a series
of personal and family issues, I was not able to always give the Board all of the time and attention that I wanted.
And so I extend my sincere appreciation to Inga Barnello, Deborah Bemnard, Lorraine Melita, Sheldon Wein, Pat
Hults, John Thomas and Gretchen Lieb for all of their efforts this year. Inga has been especially helpful, and her
experience and guidance are a valuable resource for the organization.
The challenge for the incoming board and our members continues to be conference planning. As more and more of
us are experiencing additional responsibilities at our respective institutions, it has become increasingly difficult to
schedule and organize two major conferences each year. The reality of this situation for recent Program Committee
members is that we can do one conference well, but are stretched by two. We welcome your input as we strive to
deal with this issue.
Based on my recent experience, as a committee member and on the Board, I can attest to the benefits of active
participation in the organization. More and more communication takes place by email, telephone, and
teleconference. When travel is necessary, our treasury contributes to your travel expenses. Conference registration
rates and the dues structure are maintained at a reasonable level due to our healthy financial status. And I’m sure you
will find, as have others, that collaboration with other members is very satisfying.
So, please, volunteer for committees. Encourage your coworkers to become members. Run for office. Nominate a
co-worker for Librarian of the Y ear. ENY-ACRL is easy to belong to and easy to participate in.
Thank you for the honor of allowing me to serve as your President and for your support these past two years.
Mary Anne Waltz
President, ENY /ACRL
Rensselaer Polytechnic Institute
Past President's and Nominations & Elections Chair
Annual Report
2006
The newly elected board members for 2006/2007 (and continuing through 2007/2008) are Francine Apollo, SUNY
Cobleskill, as Vice President/Program Chair/President-Elect; Suzanne Preate, Syracuse University, as Membership
Chair; and Liz Strickland, SUNY New Paltz, as Treasurer. Leading the board will be Deborah Bemnard, University
of Albany, as President. Patricia Hults, from RPI, will continue on as Communications Chair. Lorraine Melita,
SUNY Cortland, will continue her term as Secretary, as will Gretchen Lieb, Vassar College, as Chair of Government
Relations.
Completing their terms of office are Membership Chair John Thomas, Jefferson Community College, and Treasurer
Sheldon Wein, from the New Y ork State Library. Both of these board members did outstanding work on behalf of
the Chapter.
Barbara Petruzzelli assisted me with nominations. I thank her, and also Kathryn Johns-Masten, Siena College, and
Jane Kessler, University of Albany for running for office.
I wish to thank past presidents Mary-Alice Lynch, from NY LINK, and Elaine Coppola, from Syracuse University,
for their service on the committee for the ENY-ACRL Librarian of the Y ear Award. Susan Zappen from Skidmore
College is the 2006 Librarian of the Y ear.
Barbara Via and Catherine Dwyer completed successful work on the Janice Graham Newkirk A ward changing the
award and the procedures to one that assists students in their pursuit of graduate study. These awards will be
presented at this Spring business meeting.
I want to thank the current members of the board for their fine work on behalf of the Chapter. It has been a pleasure
to serve the ENY -ACRL board for the past three years. Thank you to the membership for this wonderful
opportunity.
Inga H. Bamello
Chair, Nominations & Elections C: i & Chapter Past President
Le Moyne College
May 2006
Treasurer’s Report to Membership 2006
ENY/ACRL is in excellent financial condition.
Our checking account balance as of March 31, 2006 was $ 18,897.05
ENY/ACRL gave $135 in awards in 2005.
Spring Conference 2005, College of St. Rose, Albany, NY
64 paid registrations
$300 in vendor support
Total Income: $2,220.00
Total Expenses: $4,066.80
Net loss: $1,846.80
Fall Conference 2005, Vassar College, Poughkeepsie, NY
52 paid registrations
Total Income: $1,820.00
Total Expenses: $2,807.67
Net loss: $ 987.67
Our financial status is very healthy and this will allow ENY /ACRL to continue to provide vibrant programs for its
members. We continue to subsidize our conferences to keep the direct cost to membership as low as
possible.
The Janice Graham Newkirk Research Fund balance as of March 31, 2006 $ 25,056.16
There were no applications for a Newkirk Fund award in 2005.
Respectfully submitted
Sheldon Wein, Treasurer ENY /ACRL
The State Library
May 1, 2006
2005/06 Annual Report of the VP / Program Chair
Program Committee The members of this year’s program committee have worked hard to produce two exceptional
b
Thanks to ci i
Francine M. Apollo Morgan Gwenwald Suzanne Preate
Megan Coder Brenda Hazard Elizabeth Putnam
Tasha Cooper Kathryn J ohns- Masten Connie Roberts
John Cosgrove Abby Kasowitz-Schee Urmila Sharma
Jacquelyn Coughlin Jane Kessler Vivien E. Zazzau
Barbara Durniak Gretchen Lieb Kari Zhe-Heimerman
Barbara Grimes
Fall 2005 Conference at Vassar College
Our Fall 2005 conference, Transitions: New Directions in Librarianship, took place on a beautiful October day
on the historic Vassar campus. Keynote speaker, Frank D’Andraia, Dean and Director of University Libraries,
University at Albany, SUNY forecast some of the challenges academic libraries will face in the 21" century. We
also heard from Comell librarians, Barbara Berger Eden and Bill Kara, about the transformation of their traditional
roles in preservation and technical services. Tom Mackey, Assistant Professor, Department of Information Studies,
University at Albany, SUNY, spoke about using blogs as a teaching tool for information science students. We
closed out the day with an engaging presentation by Steven Cohen, creator of the blog, Library Stuff, on using blogs
and RSS feeds in our day to day work.
Attendees left the conference more than ready to embrace change during the new academic year.
Spring 2006 conference
Many thanks and congratulations to Connie Roberts as the local arrangements chair for this conference at Hamilton.
As we close out the semester, this Spring’ s focus on data use for many library functions will provide welcome tips
for managing services and collections.
Submitted by Deborah Bernnard
Vice President/Program Chair
University at Albany, SUNY
ENY/ACRL Membership Committee Report
2006 Spring C onference
As of April 27, 2006 ENY /ACRL has 228 paid members, and of these, 105 are members of the National ACRL
Division of ALA.
This year the Membership Committee contacted the institutional liaisons from many of our libraries and
organizations with the goals of updating the membership database and securing new ENY /ACRL members.
Overall, the effort was a success. We have eliminated numerous database entries for folks no longer working in
member institutions and we gained several new members as well.
Last summer, in consultation with the Board and other Membership Committee members, I decided to mail the
renewal forms to liaisons at institutions with an active liaison for distribution, rather than send them on an individual
basis. All feedback was positive and the assistance from liaisons in relation to offering “gentle reminders” to their
colleagues to renew was helpful. Thank you liaisons! If your institution does not have an ENY /ACRL liaison
please consider serving!
The members of the Membership Committee include:
Mary Lynn Bensen, SUNY Oneonta, South Central Region
Amy Hillick, Orange County Community College, Southeastem Region
Kathleen Horton, SUNY Canton, North Country
Jane Kessler, University at Albany, Capital Region
Mary Mullin, Herkimer County Community College, Central Region
I would like to take this opportunity to thank the members of the committee for all of their assistance and service
during my tenure as chair. Their input and work was extremely valuable and appreciated. Thank you all.
I would also like to thank ENY/ACRL’s membership for the opportunity to serve the organization over the last
two years. It has been a rewarding experience.
Submitted by John Thomas
Membership Committee Chair
Jefferson Community College, April 27, 2006
Communications C hair Annual Report
2005/2006
In addition to maintaining and monitoring the membership listserv, there were two main areas of activity by the
Communications Committee this year; the website and the newsletters. Thanks to hard work by Abigail Bordeaux,
Electronic Resources Librarian at the Binghamton University Libraries, ENY /ACRL’s website was redesigned. The
new look is cleaner, loads faster, and is more accessible to people with disabilities.
The website is regularly updated with information such as news about the upcoming conference, award winners, etc.
The Committee is looking into incorporating a blog in the future.
Three newsletters were produced and mounted on the website.
The Committee currently consists of Abigail Bordeaux, Binghamton University Libraries; Bem Mulligan,
Binghamton University Libraries; and Patricia Hults, Rensselaer Polytechnic Institute.
Patricia Hults, Communications Chair
Rensselaer Polytechnic Institute
May 1, 2006
hultsp@rpi.edu
Eastern New York)
ACRL Chapter
2006/2007
President
Deborah Bernard (University at Albany)
dbernnard@ uamail.albany.edu
(518) 442-3699
Past President/Nominations and Elections Committee Chair
Mary Anne Waltz (Rensselaer Polytechnic Institute)
waltzm@rpi.edu
(518) 276-8345
Vice President/President-Elect/Program C hair
Francine Apollo (SUNY Cobleskill)
apollof@ cobleskill.edu
(518)234-5841
Secretary
Lorraine Melita (SUNY Cortland)
melital@ cortland.edu
(607) 753-4009
Treasurer
Liz Strickland (SUNY New Paltz)
strickle@newpaltz.edu
(845) 257-3662
Communications C hair
Patricia Hults (Rensselaer Polytechnic Institute)
hultsp@:pi.edu
(518) 276-8358
Government Relations C hair
Gretchen Lieb (Vassar)
gilieb@ vassar.edu
(845) 473-4972
Membership Chair
Suzanne Preate (Syracuse University)
smpreate@ syr.edu
(315) 443-4243
Eastern New York)
ACRL Chapter
2005/2006
President
Mary Anne Waltz (Rensselaer Polytechnic Institute)
waltzm@rpi.edu
(518) 276-8345
Past President/Nominations and Elections Committee Chair
Inga Bamello (LeMoyne College)
bamello@lemoyne.edu
(315) 445-4326
Vice President/President-Elect/Program C hair
Deborah Bernard (University at Albany)
dbernnard@ uamail.albany.edu
(518) 442-3699
Secretary
Lorraine Melita (SUNY Cortland)
melital@ cortland.edu
(607) 753-4009
Treasurer
Sheldon Wein (New Y ork State Library)
swein@ mail.nysed.gov
(518) 473-4956
Communications C hair
Patricia Hults (Rensselaer Polytechnic Institute)
hultsp@:pi.edu
(518) 276-8358
Government Relations C hair
Gretchen Lieb (Vassar)
gilieb@ vassar.edu
(845) 473-4972
Membership Chair
John Thomas (Jefferson Community College)
jthomas@ sunyjefferson.edu
(315) 786-2314
