ENY/ACRL Board Meeting
February 7, 2017
Siena College, Standish Library, St. Bernardine Room, Loudonville, NY
Note: This meeting was attended virtually by several Board members
Minutes
Present: Tarida Anantachai, Jesi Buell, Dung-Lan Chen, Ali Larsen, Mary Van Ullen, Patrick Williams, Raik
Zaghloul
The meeting was called to order by Ali at 1:04.
Jesi moved to approve the minutes of the November 11, 2016 meeting. Raik seconded the motion. The
minutes were approved.
Committee Chair Reports
Program Planning — Ali Larsen
Ali reported that Anne Rauh has been very active in soliciting vendor support. She has sent out
about 25 solicitations to vendors and has already received about $3,600 in commitments.
Three speakers have been confirmed. Ann Seidl is the writer of the movie The Hollywood
Librarian: A Look at Librarians Through Film. Bernard van Maarseveen from the NYPL and
Roxanne Shirazi from the Graduate Center at CUNY will also be presenting.
There will be a screening of Hollywood Librarian on May 22", the evening before the
conference, at Siena College, preceded by a self-paid dinner at a local restaurant. Ann Seid! will
participate in a Q&A session after the film. Anne Rauh will contact Elsevier about the possibility
of sponsoring snacks for the screening event. The film is also available on YouTube for those
who cannot attend the screening. Ali will work with Jesi about getting information on the
Chapter web site.
The Program Planning Committee has decided to replace breakout sessions with a table
conversation format for this conference. Tables will be set up for participants to discuss
assigned topics, and attendees will move around to different tables throughout the time period.
Ali will contact Tim Jackson, who does the post-conference attendee survey, to make sure an
evaluation question is included about this format.
Ali distributed a “Save the Date” announcement for the conference and will send it out over the
appropriate email distribution lists.
Conference registration was done last year using FormStack and we will do the same this year.
Patrick will send Ali the login information for the account. We may need to upgrade the
FormStack version at some point.
Communications — Jesi Buell
Jesi will be working on the spring newsletter. Patrick will contact the institutional liaisons to
solicit contributions after Jesi gives him a deadline.
Government Relations — Raik Zaghloul
No Report
Membership — Patrick Williams
We currently have about 109 members who should be eligible to vote. Patrick is working on
culling the names of people who have not been active for several years. We should see an
increase in membership during the conference registration period.
Officer Reports
President /Vice President/President Elect — Ali Larsen
See committee chair reports above.
Past President — Tarida Anantachai
Tarida attended the Chapter Conference Meeting at ALA. She reported that they discussed
possible restructuring for the conference for 2018.
Updates from the ACRL Chapters Council meeting—Tarida noted that ACRL is interested in
identifying individuals who are active at the chapter level, but who are not members at the
national level. Patrick noted that he could put a notation on the membership registration form
to get people to indicate if they are national members.
Secretary — Mary Van Ullen
No report
Treasurer — Dung-Lan Chen
Treasurer’s Report for Board Meeting (February 7, 2017)
Bank acct balance as of November 10, 2016 (not including PayPal account funds) $21,384.79
Expenses since last Board meeting (11/11/16) —
November Board meeting travel reimbursement to Ali Larsen $32.83
Professional Development Award check to Jane Kessler $300.00
Professional Development Award check to Mary Van Ullen
$300.00
Fall 2016 Brown Bag Lunch host reimbursement (req. by Kate Moss) to
College of Saint Rose $50.00
ALA Midwinter Chapters Council Meeting travel/lodging reimbursement to
Tarida Anantachai
$845.72
Total expenses since 11/11/16 $1528.55
Income/funds deposited into bank account
Deposited checks (membership checks received from Patrick in December) $42
2017 Conference Vendor Support received since last Board meeting
Clarivate Analytics (paid via PayPal $500 — reported in PayPal balance)
Gimlet (paid via PayPal $500 — reported in PayPal balance)
JSTOR (rec’d a check) $300
Bank account balance as of February 6, 2017 $20,198.24
PayPal account balance as of February 6, 2017 $4,506.63
Total available as of 02/06/17 $24704.87
Archivist — Jennifer Fairall
No report
Old Business
Conference Planning—See Committee Chair reports above.
ACRL Roadshow Workshop: "Building Your Research Data Management Toolkit: Integrating RDM
into Your Liaison Work"—Tarida noted we are sponsors of this program. It will be held on May
24", the day after the conference.
New Business
Gimlet's request to donate registrations to students—Ali
Gimlet has been a sponsor for the conference. They don’t actually attend in person and
requested that they be allowed to donate their two seats to students. The board appreciated
the generosity and decided that the registration information will note that two students will be
selected at random and notified in late April that their registrations would be covered. We will
ask them to write up a short entry about the conference for a future newsletter.
Filling Past President’s Duties due to Kathryn Frederick’s resignation—All
Ali thought that she could handle the Past President duties in addition to her own.
Board members are encouraged to look at the Handbook to see if there are any duties they'd
like to volunteer to cover and let Ali know. We can discuss this more at the May meeting.
Next meeting date
The next Board Meeting will be on May 23rd after the conference.
Adjournment
Tarida moved to adjourn the meeting at 1:50. Jennifer seconded. The meeting was adjourned.
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