Eastern New York Chapter
Association of College and Research Libraries
Board Meeting
May 19, 2014
State University of New York at Oswego
Attending: Jane Kessler, Kathryn Johns-Masten, Tasha Cooper, Ali Larsen, Jennifer
Fairall, Yu-Hui Chen, Kathryn Frederick, Andy Krzystyniak, Katie Dunn, Tarida
Anantachai, Patrick Williams, Suzanne Preate
1. The meeting was called to order at 3:37pm by Jane Kessler
2. Approval of the minutes of the February 6, 2014 meeting
Motion to approve, with corrections, made by K. Frederick and seconded by
S. Preate.
3. Committee Reports: Program Planning, Communications, Government
Relations, Membership
No additional comments about Committee Reports were made.
4. Officer Reports: President, Vice-President, Past President, Secretary,
Treasurer, Archivist
No additional comments about Officer Reports were made.
5. Old Business
There was no old business.
6. New Business
a. I2NY E-Resources Licensing Manifesto
Michelle Young asked ENY/ACRL to endorse the I2NY E-Resources
Licensing Manifesto. We will ask the membership if they
agree/disagree with endorsement. Draft a short message to
membership which J. Kessler will send.
. Term limits for board positions
Pros/cons when we sometimes have trouble filling positions. What
can we do to encourage more institutions that are not participating
to participate? Have an open forum with members on term limits for
board positions. What have other chapters done? K. Frederick can
talk to her contact at WNY/O ACRL. Could send survey to
membership to get their thoughts. Post question on chapters list to
find out what other chapters are doing. Liaisons and conference
committee members could move into board positions. Seek to
include members from all academic libraries in our region to expand
our membership.
. Reimbursements for conference presenters
For Program Chair, when should the hotel, travel and meals be
covered? A. Krzystyniak discussed the hidden costs that are not
visible to people stepping into board positions. Such as the costs of
memberships for ALA and ACRL. J. Kessler expenses should be
covered as the need arises for the Program Chair. What is the ideal
number of people attending the Sunday night dinner? Who should
be required/expected to attend the Sunday night meal and who will
ENY/ACRL pay for? K. Frederick suggested we table discussion until
next meeting this summer.
. Additional New Business
N. Cooper the Officers Handbook should be reviewed and updated.
Please take a look and send her any updates/questions.
K. Frederick asked about setting up Dropbox access for new board
members.
N. Cooper mentioned the review of Bylaws. Suggested should be
reviewed again soon.
N. Cooper created an expense tracking spreadsheet in Dropbox and
mentioned that it is there for use by Program Chairs.
N. Cooper suggested reviewing the Innovation Award form and
wording.
N. Cooper regarding the online voting. If there is a way to do the
voting by just one form instead of the multiple form. K. Frederick
can look into a system that would work better for us. It is important
to be able to include descriptions. Positive results though only 65 of
the approximately 200 members voted. We can improve that
number. Much better way to go than the paper ballots.
N. Cooper special interest group for scholarly communication. The
person who was interested has left our membership. Co-sponsorship
with other groups and find out what other regions are doing. Would
be good to connect with other special interest groups. Discussion
ensued.
K. Frederick what do we want to repost on the ENY/ACRL website.
Member library events were posted, however should we repost
SUNYLA conference? Decided that if it is a member library sponsored
event we will promote it. If it is a membership driven group in our
region, such as SUNYLA, then we are not promoting it on the
website.
N. Cooper and S. Preate liaisons and their role and how they can take
amore active role. Discussion ensued.
N. Cooper potential topics for future conferences ebooks in relation
to accessibility and privacy issues.
K. Frederick discussed changing our web hosting service this summer.
Motion to end the meeting made by K. Johns-Masten, seconded by K.
Dunn.
Adjourned 4:34pm by J. Kessler.
Respectfully submitted,
Kathryn Johns-Masten, Secretary ENY/ACRL
