Minutes of
August 13, 2009 ENY/ACRL
Board Meeting at University at Albany
Present: Glynis Asu, Yu-Hui Chen, Brenda Hazard, Jean McLaughlin, Suzanne Turner, Bill Walker, Susan
Zappen
Suzanne Turner called the meeting to order at 11:09 a.m.
Approval of Minutes from May 18, 2009 Meeting
Brenda made a motion to approve the minutes, Susan seconded. The minutes were approved.
Officer Reports
President — Suzanne Turner
Suzanne attended the ACRL Chapters Council and orientation for new officers at ALA Annual 2009.
Chapter officers reported on regional programming, and ENY/ACRL was the only chapter represented
which has a regional brown bag lunch discussion concept. Also of interest was the fact that the
Washington state and Oregon chapters alternate and share responsibility for the regional conference.
There’s a goal to increase student membership in chapters, increase ACRL virtual offerings, and
consider ways chapters can focus on sustainability. A conference speaker, Susan Gibbons, University
of Rochester, spoke about library support of millennials, specifically graduate students. Mentioned
was a role for libraries in helping students organize their research.
VP/Program Chair — Brenda Hazard
The Program Committee has 23 members; 6 are board members. Members met on June 22 for
planning and review of conference evaluations and recommendations. The committee agreed on
future virtual meetings; Skidmore College will host. Brown bag dates for the fall will be selected by
September 10, 2009 and include a October 23 date at Pottsdam and Clarkson. Other hosts are NYLINK
and Syracuse. Topic: Responding creatively to your library’s fiscal reality.
The Spring Conference date is set: Monday, May 24, 2010, at Colgate with Francesca Livermore as
local arrangements chair. Topic: Creating opportunity from crisis: New models, new partners. The
committee is developing a list of potential speakers and conference format. Additional discussion
from programming included registration fee waivers, local arrangements handbook updates, and
determining membership status prior to conferences. Brenda will consult with Suzanne P. about
membership status confirmation.
Past President — Susan Zappen
Since President and Vice President/Program Chair offices expire every year and Membership and
Treasurer expire after this term, Susan will send a listserv message to encourage interest in the offices.
Any changes to the bylaws need to be presented to the membership prior to the vote.
Treasurer — Yu Hui Chen
Balance carried forward from 6/30/09 $ 18,509.94
Income 7/1/09-7/31/09
ACRL Reimbursement $ 116.00
Expenses 7/1/09-7/31/09
Chargeback fee $ 10.00
Balance July 31, 2009 $ 18,706.94
Balance as of meeting date (August 13, 2009) is $17,860.24 with the addition of conference income
and deduction of conference expenses. Total income was $4,174.00; total expenses were $4,683.31.
Secretary — Jean McLaughlin
Web availability of documents is up-to-date.
Archivist — Michelle Parry
Michelle discarded items in archives per Board approval. Michelle is also checking on digital repository
space for archival materials. She will report on any additional materials needed from outgoing officers.
Committee Reports
Communications — Glynis Asu
Dreamhost software management was discussed. Glynis will talk with Suzanne P. about the concept of
a printed brochure for membership. Target date for the next newsletter is October. Suzanne T. and
Brenda will contribute short articles for the fall chapter newsletter. Suzanne will do a President’s
report, and Brenda will report on the fall brown bag lunch discussions as well as on plans for the spring
conference. Brenda will also provide a programming report for the next issue of ACRL’s Chapter Topics.
Some ideas for the October newsletter: open source, Library 2.0 and specific technologies, and open
access. Glynis will recruit content and send an e-mail to liaisons and institutions for news from the
field. She will also update the ENY/ACRL Web site with “save the date” notices for the upcoming
brown bag discussions and the 2010 conference.
Government Relations — Bill Walker
No alerts or special bulletins from our Washington office over the summer. Bill monitored the
WASHINGTON WATCH webpage for developments to be forwarded to members. No ACRL-related
legislation was introduced in Albany. Bill will provide October newsletter input about top legislative
goals.
Membership — Suzanne Preate
No report
Old Business
NYLA Collaboration
Our chapter has NYLA institutional membership; Suzanne T. will be added to their e-mail list. Bill will
check to see if legislative advocacy collaboration is possible.
Updating position descriptions
Updating is in progress.
New Business
There was discussion of the Spring conference net loss of more than $500 and waiver of registration
fees of $700 for poster presenters. Susan Z. moved to approve elimination of these waivers; Brenda
seconded the motion. There was unanimous approval. Brenda will update program notes to reflect
this.
There was also a discussion of ideas related to alternatives to the printed membership directory. No
changes were agreed upon at this time.
The January Board Meeting Conference Call will take place on Tuesday, January 12, 2010.
The meeting ended at 12:53 p.m.
Respectfully submitted,
Jean McLaughlin
