Eastern Ne
ork
ACRL Chapter
Newsletter
VOLUME 36, NUMBER 1
CHAPTER OFFICERS
PRESIDENT
John Cosgrove
Skidmore College
(518) 580-5522
jeosgrov@skidmore.edu
PAST PRESIDENT
Francesca Livermore
Colgate University
(315) 228-6579
flivermore@colgate.edu
VICE PRESIDENT/PRESIDENT-
ELECT/PROGRAM CHAIR
Natasha Cooper
Syracuse University
(315) 443-9518
nacoop01@syr.edu
SECRETARY
Kathryn Johns-Masten
SUNY Oswego
(315) 312-3553
kathryn,johnsmasten@oswego.edu
TREASURER
Yu-Hui Chen
University at Albany
(518) 442-3586
ychen@ albany.edu
COMMUNICATIONS CHAIR
Kathryn Frederick
Skidmore College
(518) 580-5505
kfrederi@skidmore.edu
GOV. RELATIONS CHAIR
Bill Walker
Bard College
(845) 758-7729
wwalker@levy.org
MEMBERSHIP CHAIR
Suzanne Preate
Syracuse University
(315) 443-4243
smpreate@syr.edu
ARCHIVIST
Susan Kline
Syracuse University
(315) 443-9758
smkline@syr.edu
SPRING 2012
Letter from the President
Dear ENY/ACRL Members:
Apparently, ENY/ACRL’s active fall (three
brown bags, two co-sponsored events, and
a social) was an indicator of things to
come. The new year is only two months old
and it has already been a busy one for our
Chapter.
In January, | attended the ACRL Chapters
Council Meeting at ALA Midwinter in Dallas.
We received an unexpected, public
compliment when ACRL Director-at-Large
candidate Charles Kratz, Dean of the
Library and Information Fluency, University
of Scranton, made a point of saying that he
maintained a membership in Eastern New
York because our programming was so
good and he liked to send his librarians to
our conferences when he could.
As was announced in early February,
ENY/ACRL has a new website. The site
was created using WordPress, which
makes editing and maintaining the site
easier. Thanks again to Kathryn Frederick,
Communications Chair, for all of her hard
work on the new site, including sifting
through the many files that had
accumulated over the years, organizing
them, imposing one consistent naming
convention, and in many cases converting
them to new file types.
For the first time, there will be an option to
register online for the Spring Conference.
For some time, we have had the
registration form available online to print
out and mail in, but now attendees will be
able to register through the web.
We are also experimenting with PayPal as a
payment option. This will give our
members the choice to use a credit card
when registering for the conference.
Speaking of the conference, please read
Program Chair Tasha Cooper's article on our
May 215t conference at the Utica campus of
MVCC (Mohawk Valley Community College).
Tasha and the rest of the Program
Committee have been working hard to put
together a great program.
| would like to mention a proposed bylaws
change that is going out with the election
ballots this year. In the last few years, it has
been an unfortunate reality that we have
had only one candidate for a particular
position. This year, for instance, only one of
three positions is being contested. What we
are proposing is that we change the bylaws
so that in the future when a position is
uncontested the election will be settled by
acclamation at the business meeting. While
we would all like have multiple candidates
for every position, in years when we do not,
it will save on printing, postage, and time by
not sending out ballots for uncontested
positions. Please vote “Yes.”
Finally, | would urge you to actively recruit
your colleagues, especially those just
coming into the profession, to get involved
with ENY/ACRL. It is an excellent way for
them, and us, to get more professionally
active, to share best practices and new
ideas, and to socialize with colleagues at
other institutions.
See you in May. -John Cosgrove
IN THIS ISSUE
Letter from the President p.1
Librarian of the Year Nominations p.2
ENY/ACRL Spring Conference p.2
ConnectNY E-book Project p.3
Instant Acquisitions @ MSMC p.4
Purchase on Demand at Skidmore p.5
Open Access Events p.6
Notes from the Field p.7
ENY/ACRL 2012/2013 Candidates p.12
Data Curation Profiles Toolkit Workshop p.14
PAGE 2 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
Librarian of the Year Nominations
Nomination Deadline: APRIL 15, 2012
Do you know an outstanding member of the chapter whose work has benefited the profession and the chapter? Honor that
colleague with a nomination for the ENY/ACRL Librarian of the Year Award. The award recognizes an ENY/ACRL member who has
exhibited dedication to fulfilling the ACRL mission and furthering the goals and
objectives of ACRL, and ENY/ACRL in particular. The award includes a plaque
and a $250 honorarium, which is presented at ENY/ACRL's Spring Conference.
For more details see http://enyacrl.org/site/?page_id=100
The recipient will have exhibited a
dedication to fulfilling the ACRL mission
and furthering the goals and objectives
April 15 is the deadline to submit nominations for the Librarian of the Year of ACRL, and ENY/ACRL in particular.
Award. Please submit nominations to Past President Francesca Livermore via e- | He/she will exemplify the essence of
mail at flivermore@colgate.edu. The nomination form is available on the librarianship through a commitment to
website at http://enyacrl.org/site/?page_id=100 service, professionalism, and
accomplishment. In addition, the
Previous ENY/ACRL Librarian of the Year Award recipients are: recipient may have demonstrated
leadership qualities, served as a role
model! to colleagues, or developed
innovative policies or projects that have
enhanced operations in his/her own
library, the region, or the state.
Natasha Cooper, 2011 e Michael Engle, 2000
Inga Barnello, 2010 e Cerise Oberman, 1999
Susan Zappen, 2006 © — Gillian McCombs, 1998
Jane Subramanian, 2004. = Carla List, 1997
Lynne King, 2003 e Elaine Coppola, 1996
Barbara Via, 2002 e Janice Newkirk, 1995
°
Mary Jane Brustman, 2001 Mary Alice Lynch, 1994
Measure for Measure: Exploring Library Assessment
The ENY/ACRL Spring 2012 Conference
The 2012 ENY/ACRL Spring Conference will explore ways in which assessment can be incorporated into our work and
services. Whether we are assessing instruction, collection development efforts or technology projects, assessment is crucial to
determining the effectiveness of our efforts. The conference will take place on Monday, May 21* at the Utica Campus of
Mohawk Valley Community College.
The day will begin with a keynote given by Dr. Danuta Nitecki, Dean of Libraries at Drexel University. Dr. Nitecki will share
insights gleaned from her long and i career as an ic librarian and library administrator. The morning
session will be followed by a chance to view poster presentations and chat with our sponsoring vendors. Before lunch,
attendees will split into breakout groups where participants will be given an opportunity to discuss issues of particular
relevance to their work with colleagues from other institutions.
The afternoon session will feature Zsuzsa Koltay, Director of Assessment and Communication at Cornell University Library, who
will discuss “Guerilla Assessment: A Practical Approach to Library Impact and Value.” Lightning Rounds, one of the most
popular sessions at last year’s conference, will finish the day.
We hope you will join us for this exciting day of programming! As always, registration
is affordably priced and includes lunch. Additional details are available |
on the ENY/ACRL website at http://enyacrl.org. (j |
PAGE 3 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
ConnectNY E-Book Project and Update
Bart Harloe, Executive Director, ConnectNY, Inc.
Patricia Hults, ical Services, F ic Institute
As reported in the Spring 2011 issue of the ENY/ACRL Newsletter, ConnectNY completed a
trial of consortia-wide, patron-driven acquisition in the spring of 2011. ConnectNY (CNY)
is a membership-driven academic consortium in New York, currently consisting of 15
institutions. The goals of the project included investigating methods of acquiring
electronic books for consortia-wide use, exploring patron-driven acquisition on a
consortial level, and examining how the shared union catalog can best be used as a
platform for acquisitions and discovery of e-books.
Assessment of Pilot Project and Moving Ahead with a New Initiative
CNY conducted the pilot project with Coutts MyiLibrary in 2010-2011. A report summarizing that project is now available on the
CNY Website. Based on the results of the project, CNY decided to continue with a full-scale, ongoing project. A working group
was formed in the late summer of 2012, charged with the task of moving forward. The members of the working group include
Inga Barnello, Le Moyne College; Shirley Bower, Rochester Institute of Technology; Patricia Hults, Rensselaer Polytechnic
Institute; Emily Hutton-Hughes, Colgate University; Joan Pirie, Vassar; Debbi Smith, Adelphi University; Adam Traub, Rochester
Institute of Technology, and Bart Harloe (Ex-Officio), ConnectNY Executive Director.
Vendor Selection Criteria and Decision
Because the marketplace for patron-driven acquisition services is very fluid and rapidly evolving, this working group spent the
fall evaluating the current programs offered by Ebrary, Coutts, EBL, and EBSCO. These four vendors were identified as having
products mature enough to be considered for providing the services for the program. Each vendor was given a detailed list of
desired features and invited to present their product at a two-day series of meetings held in October 2011 at RPI. This set of
meetings offered an opportunity to engage in informal discussions as well as some Q & A.
The group recommended the CNY patron-driven acquisition program utilize EBL as the service provider, based on several
factors:
e Competitive pricing.
e Maturity of the product. EBL has been offering a patron-driven acquisitions program since 2003, significantly
longer than any of their competitors; they also pioneered the short-term-loan business model and have the most
established STL service.
e Flexibility in setting the purchase trigger. This flexibility will allow us to get the greatest return on investment for our
consortial funds and obtain our preferred balance between access and purchase of ebooks.
e Unlimited simultaneous use, including downloaded and short-term-loan titles, particularly important in the
consortial environment.
e Perpetual access to the purchased books without the requirement of an annual maintenance fee.
e Recognizing the changing landscape of ebook publishing and the strengths of other vendors, the Working Group
anticipates regular review of potential vendors and the possibility of working with more than one vendor in the
future.
The CNY E-Book orking Group also identified a tentative list of preferred publishers for the PDA project. This list was based on
analysis provided by YBP. The publishers selected met two criteria: high use by CNY libraries and willingness to work ina
consortial PDA environment.
Funding for the Project—The 1% Solution
Collectively the 15 CNY libraries spend about $20,000,000 on acquisitions each year. To create a common fund for this project
of approximately $200,000, the CNY Board of Directors agreed to a tax on each library of 1% of their total acquisitions budgets.
Based upon our experience in the original pilot project, we project that this will allow the group to operate a significant
acquisitions program over the course of one year. Continued on page 10...
PAGE 4 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
Instant Acquisitions: Our Success with
Patron-Driven Acquisitions
Denise A. Garofale: Systems 6 and Cataloging Services Librarian at Curtin Memorial Library at Mount Saint Mary College
Vivian Mi and Librarian, Mount Saint Mary College
Our experiment with patron-driven acquisitions began in November 2010, after Vivian attended the Charleston Conference, a
national collection development/acquisitions conference that brings together librarians, book publishers, electronic resource
managers, consultants, and vendors of library materials to discuss issues of importance to them all. At the conference, there
were many sessions on “Patron-Driven Acquisitions,” an idea that was then gaining increasing popularity in the library world.
There were many different models of PDA, ranging from purchasing all material requested by patrons to on-demand e-book
purchasing, but they all shared a common purpose: to be highly responsive to patrons by providing them with what they need
when they need it. One of the most interesting discussions centered on Interlibrary Loan services. One speaker stated that
although most libraries judge very busy ILL departments as signs of success, they may also be viewed as failures, because they
demonstrate that the libraries do not have what patrons need to do their work. Upon returning from the conference, Vivian had
a series of discussions with her fellow librarians and the Library Director, and, in late spring 2011, our library launched a pilot
for “On-Demand Acquisitions.” This pilot was a cooperative effort among the Access Services, Acquisitions, and Cataloging staff.
We learned many things throughout the pilot, and it has grown into a very successful service which we now call “Instant
Acquisitions”.
We began by establishing some very basic parameters for the program, in order to move quickly and keep things simple.
Initially, we began by purchasing items that had been requested through our online ILL form, as well as through face-to-face
contact at the Reference desk. Vivian was added to the list of library staff who receive ILL requests, so that she could
immediately see what was requested by patrons. Vivian would then determine if a) the item would fit into our existing collection
development policy guidelines and b) whether the item was readily available from Amazon. If the item was available and
reasonably priced, Vivian would order it as long as it fit our curricular needs, which were judged very liberally. For instance, we
ordered several books on music theory even though they were a bit esoteric and the college does not have a large music
program. However, they answered the student's needs and interests and we get very few requests for music materials of any
kind, so it seemed prudent to spend some money in this underserved subject area.
Once Vivian ordered the item from Amazon, she notified the Interlibrary Loan clerk that she would not have to process the ILL
request, and Vivian would mark the order as “PDA-Rush,” along with the patron’s name. Upon receipt, the item was flagged by
the Processing Assistant, given to the Cataloging Assistant, and rush-processed. This involved stamping the item with the library
name, attaching a barcode and security strip, and entering brief information in the catalog. After review by the Cataloging
Librarian, the item next went to the Access Services (Circulation) Department, where they would notify the patron that the item
was in and place it on a pick-up shelf. When the patron returned the item, a pop-up message appeared upon ckeck-in, directing
the item back to cataloging for full processing (book jacket or Kapco cover and spine label) and quality control. The point of the
exercise is to ensure very fast turnaround and high responsiveness to patron needs by offering them what they really want,
while hopefully enriching the collection. At the conclusion of the pilot, we had spent over $1,700 on the project, or
approximately 4.25% of our total materials budget, and, in general, were very pleased with the results.
WHAT WE LEARNED
At the end of the fiscal year in June, we took a step back to evaluate the pilot and discuss how we wanted to proceed. Overall,
we were very pleased with the success of the project, but we identified several areas that needed improvement. Because the
project was launched so late in the academic year, we overspent some book funds due to high demand in subject areas that
were already almost depleted. We decided that this problem would ultimately correct itself when we began a new fiscal year
and Vivian was better able to track spending and anticipate demand. We felt these over-expenditures were a small price to pay
for getting patrons what they wanted as quickly as possible.
Another issue that arose was the sometimes disappointing turnaround time from time of request to handing the item off to the
patron. The average turnaround period during the pilot was approximately four days, but we wanted to get that number down
to three days or less in the future. Continued on Page 11...
PAGE 5 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
Purchase-on-Demand @ Skidmore
Andy Krzystyniak, Science/Resource Sharing Librarian
Beginning in the fall of 2009, a purchase-on-demand (POD) program was introduced at Lucy Scribner Library. The primary aim
of the program was to reduce delivery time of material borrowed through the Interlibrary Loan Department for students. Even
though turnaround time of article requests had a history of improving year after year, the department's delivery of loaned items
was at a standstill. The basic premise of the program was to purchase a subset of student loan requests that met
predetermined parameters. Any student request qualified for POD if the item was published within the last ten years and cost
less than $75. Except for the exclusion of juvenile titles, the library placed no limits on what type of content or subjects would
be purchased, within reason. These selected items were then to be obtained from Amazon using the company’s twenty-four
hour rush delivery system. The preliminary assumption was that POD had the potential to more than halve the average loan
delivery time of seven workdays.
For this new program to succeed, the Acquisitions, Cataloging, and Interlibrary Loan Departments needed to create a
manageable workflow that was not too cumbersome to execute. It was agreed upon that each POD request would be given
priority status by each participating department and executed as a rush item. After formal approval was given by the library
director and the library faculty, a detailed, straightforward plan emerged with the three aforementioned departments.
Simplistically put, our POD process calls for Interlibrary Loan staff to identify eligible requests, check for availability at Amazon,
separate these requests in the ILLiad client, and then send notification to the Acquisitions Department, which then orders the
items from the vendor. Purchased material is rush cataloged on the day of arrival and then sent to interlibrary loan. At this
juncture, the ILL Office updates the requests as completed in the ILLiad client, notifies the patrons that items are available, and
delivers the material to the Circulation Desk for patron pick-up. When returned, the material is fully cataloged and integrated
into the circulating collection for future use.
After twenty-nine months, Skidmore’s POD is still in place and considered a worthy program to continue. Of a total of 8,289
completed ILL borrowing book requests processed from October 2009 to the present, 533 were filled through the POD program.
These POD requests were delivered in less than 50% of the standard ILL delivery time of seven workdays. The material
purchased thus far represents a wide range of subjects, including the arts, humanities, social sciences, and sciences. Average
purchase price is approximately $30 per item, with the total amount spent to date under $16,000. Along with a significant
improvement in turnaround time, POD affords us the opportunity for students to help shape our library collection in a controlled
manner. In the last few months, our parameters have grown to include the purchase of compact discs and academically
oriented DVDs. Our current aim is to continue with our POD program and to examine circulation check-out rates between POD
items and the general collection. Our preliminary examination of the data shows a greater proclivity in circulation of the former
over the latter. As the program matures, it will be easier to validate this and other current assumptions of the program.
ENY/ACRL Joins Forces with the Upstate New York
SLA and Syracuse’s iSchool for a Social Hour
About twenty librarians and future librarians gathered on Dec. 2 for a social event sponsored by ENY/ACRL, the Upstate New
York SLA Chapter, and the Syracuse University School of Information Studies SLA/ALA student chapter. An informal, late-
afternoon gathering extended into the evening at Al's Wine and Whiskey Lounge in Syracuse, as colleagues enjoyed
conversation and refreshments. Linda Galloway, Suzanne Preate, and Rachael Altman deserve a round of thanks for their help
planning this event.
It would be great to have another event. If you would like to organize or host one, please contact Tasha
Cooper, nacoop01@syr.edu.
PAGE 6 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
Exploring Open Access
Compiled by Tasha Cooper, Syracuse University, from notes provided by participants
Librarians across the Chapter explored open access at ENY/ACRL brown bag discussions hosted at three locations during Open
Access Week 2011.
What did everyone talk about? Here are some snippets:
e Faculty tenure: Faculty feel the need to publish in specific journals, whether open access (OA) or not. We need to work
together and understand the perspectives of faculty/authors, subscribers (authors and libraries), and funders. We
need to provide technical and informed assistance to authors.
Challenges of providing access to OA titles: How can we best include OA resources in journal locators and other
discovery tools? How do we inform users of strategies for finding OA resources?
e Journal costs: What are the reasons behind journal price differences (why do some cost more than others)? Open
access (OA) does not mean no cost, but is a cost shift. Can we better inform users of the costs?
e Open access institutional repositories: There are benefits, as well as challenges and costs to institutions, libraries
and/or faculty. Librarians should consider supporting niche journals by hosting them in their libraries and repositories.
° Cr i with funding i (for example NSF): Librarians need to work together with researchers on data
management and sharing.
e Long-term access to e-resources: What assets do we have? What are the implications of Google Books, Project
Gutenberg, and Hathi Trust? What are the intellectual property implications?
¢ At two locations, open access videos were shown. The event at the University at Albany was also combined with a
presentation by Dr. David Hogg, of New York University: “Open Science, Free Software, and Citizen Astronomers” and a
tour of the College of Nanoscale Sciences and Engineering.
Who participated?
October 25, 2011 - SUNY ESF (State University of New York College of Environmental Science and Forestry)
¢ Coordinated by Steve Weiter, Director of Moon Library, SUNY ESF
e Panelists: Steve Weiter (Moon Library), Yuan Li (Scholarly Communications Librarian at Syracuse University), Michael
Poulin (Digital Resources Librarian at Colgate University)
October 27, 2011 - University at Albany
¢ Coordinated by Irina Holden, Outreach/Instructional Services Librarian, University at Albany
October 28, 2011 - Clarkson University
e Coordinated by Michelle Young, Director of Libraries, Clarkson University
What resources were mentioned?
e Second Draft - Creating the Future: A 2020 Vision and Plan for Library Service in New York State/Preliminary
Recommendations of the New York State Regents Advisory Council on Libraries to the New York State Board of
Regents; University of the State of New York, State Education Department, Albany,
NY; http://www.nysl.nysed.gov/libdev/adviscns/rac/2020v2,
e DOAJ - Directory of Open Access Journals: http://www.doaj.org/
e IFLA Open Access Taskforce (described here: Lars Bjornshauge, IFLA Open Access Taskforce Established; IFLA, Oct. 11,
2011: http://www.ifla.org/en/news/ifla-open-access-taskforce-established)
e Harvard University Open Access Policies, Office for Scholarly Communication, Harvard University
Library: http://osc.hul.harvard.edu/policies
e Barbara Fister, “Occupy Knowledge: It’s Ours, After All,” Inside Higher Ed, Oct. 20,
2011; http://www. insidehighered.com/blogs/occupy-knowledge-its-ours-after-all
e SHERPA (Securing a Hybrid Environment for Research Preservation and Access)/ROMEO: http://www.sherpa.ac.uk/
and http://www.sherpa.ac.uk/romeo/
e PLoS - Public Library of Science: http://www.plos.or;
¢ arXiv: http://arxiv.org/
e Open Access 101 from SPARC video : http://vimeo.com/channels/oaweek
Continued on Page 14....
PAGE 7 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
Notes from the Field
Binghamton University Libraries
New staff member: Matthew Tompkins, Stacks Maintenance
Coordinator.
John M. Meador, Jr., Dean of Libraries, was invited to present at
several locations around the world on the topic of “Building a
Digital Library for Binghamton University” this past fall. Locations
included London and Manchester (September 6th and
September 7th), Diisseldorf (September 8th), Stockholm
(September 9th), Hong Kong (October 28th), and Singapore
(October 31st). Dean Meador also served as Convener for
“Chronicle Tech Trends: Challenges for the Future 'Unbundled'
University," at the 2011 Educause Annual Conference in
Philadelphia on October 20th.
Julie Wang, Subject Hipfarien for Asian and Asian American
Studies, Di
Intellectual Property Neneeorone with Luo Zhou (Duke
University) and Dongfang Shao (Stanford University ) as part of
the Sino-American Academic Library Forum for Cooperation and
Development in Xiamen, China, Oct. 14th, 2011. Julie was also
selected to attend the 2011 International Workshop for
Librarians: Si and Services,
sponsored by the National Central Library and the Ministry of
Education from October 17th-21st in Taipei, Taiwan.
Jill Dixon, Acting Director of Public Services, presented “How May
| Help You? Implementing the Single Service Desk in Libraries”
and Edward Corrado, Director of Library Technology, presented
"Take It to the Cloud" at the 2011 New York Library Association
Annual Conference in Saratoga Springs on November 4th.
Elizabeth Brown, Scholarly Communications and Library Grants
officer, presented “5 Steps to Using Open Access in the
Classroom” as part of the program “New Concepts in Teaching
and Learning: E-texts, Open Educational Resources and More”
sponsored by the SUNY FACT2 E-publishing Task Group in
Syracuse on November 4, 2011. The Task Group was awarded a
$3,000 Innovation Grant from FACT (Faculty Access to
Computing Technology) to support the event.
Clarkson University
It is with great pleasure that | am able to briefly introduce a new
member of our library team, Peter Morris, Systems Librarian. He
brings diverse avast of
various aspects of library and information sciences, and is a
welcomed addition to the University Libraries.
Over a sixteen year period at Fairfield University in Fairfield CT,
Peter held the positions of Media Librarian, Electronic Resources
& Services Librarian, and Systems Librarian. Peter earned his
MLIS from Simmons College in Boston while a full-time employee
at Northeastern University's Snell library. Peter originally comes
from Bedford, Massachusetts. Please join me in welcoming him
to the Clarkson Community!
-Michelle L. Young, Director of Libraries
Colgate University
Emily Hutton-Hughes and Mary Jane Walsh have successfully
undergone a Comprehensive Review and will be promoted in
rank from associate professor to professor in the university
Libraries. Francesca Livermore has successfully undergone a
Reappointment Review at the rank of assistant professor and will
be given a three-year appointment.
Mary Jane Walsh organized the first ever "lightning round" at the
annual Federal Depository Library Conference in Washington,
D.C. The theme of the session was Collection Management Tips
and Tricks. She submitted “Primary Literature in Research”, an
invited article for a ing Council on U
Research monograph for new faculty, How to Get Started in
Research. Anticipated publication date, 2012.
Peter Rogers has accepted the position of Information Literacy
and Social Sciences Librarian and will start his new position on
April 2nd. Peter recently completed his MLS at SUNY Buffalo
and also has a PhD in Political Science from the University of
Florida, Gainesville. He has taught at Buffalo State College, Paul
Smith’s College, Bates and the University of New England,
Biddeford, Maine.
Hamilton College
Library Services and Information Technology Services recently
collaborated to administer the MISO Survey to faculty, staff and
students: The MISO Suniey (Measuring Information Service
is a web-based qt survey designed to
measure how faculty, students, and staff view library and
computing services in higher
http://w /ey.Org/
Bicentennial events: in celebration of Hamilton’s 200 year, the
Library is sponsoring a number of campus events:
The creation of a new time capsule - Hamilton faculty, staff,
students and alumni are encouraged to bring in objects, or
suggest them via e-mail. A display of the objects is housed in
the library, with a laptop next to the display for easy suggestion
contribution. At the close of the bicentennial, the capsule will be
sealed, to be opened at the tercentennial in 2112.
A monthly caption contest - Kristin Strohmeyer, Outreach
Librarian, offers photographs from Hamilton's history, and
campus: members compete to provide the best eae The
5 results have lively
www. hamilton. library, news,
pi 7
al-caption-contest
Hamilton joins ConnectNY. Along with several other Voyager
libraries, Hamilton is preparing to participate in ConnectNY user-
mediated resource sharing. A “soft launch” is planned for Spring
2012: http://www.connectny.info/
PAGE 8 ENY/ACRL Newsletter
Notes from the Field
Continued
Herkimer CCC.
Mary Isabelle Mullin died on February 23, 2012 at the age of 62
at the Siegenthaler Hospice and Palliative Care Center in New
Hartford. Born on February 8, 1950 in Westwood, NJ to James
and Isabelle Mullin, Ms. Mullin received an undergraduate
college degree in education from The College of New Jersey and
a Master's degree in library science from Glassboro State College
(NJ). Mary served as Librarian for Public Services in the HCCC
Library from 2001. She worked with students individually and
teaching library instruction classes and helped create the
position of Librarian for Information Literacy/Distance Learning
in 2006. As advisor to the Publications Club she worked with
students and faculty in their creative endeavors. She served the
college on the Curriculum Committee for several years and was
Library liaison to the Math/Science Division. Serving her
profession, she was active in the Eastern New York Chapter of
the Association of College and Research Libraries.
Mary was always a high energy person who loved the outdoors.
She thrived on kayaking, bicycling, cross-country skiing and
swimming. She committed her life to helping others in every
possible way. Well-liked by all, her beaming smile and joyful
laugh will be missed by all who knew her.
Siena College
At the end of 2011, after over 24 years of service, Sean P.
Maloney retired from the Standish Library. Originally hired as
Interlibrary Loan Librarian, Sean was Coordinator of Reference
and Electronic Resources for many years. His dedication to the
educational mission of the College, his collegiality, and his sense
of humor will be missed.
In February, we Kelly S. as Ci i of
Reference and Electronic Resources. Kelly comes to us from The
Sage Colleges where she was Electronic Resources Librarian.
VOLUME 36, NUMBER 1
Shannon Pritting, has left SUNY Oswego for a position at
Syracuse University. New this semester is an intern from SU's
iSchool, Kristen Link. She is currently completing her Masters in
Library & Info Science, specializing in School Media and in Digital
Libraries. Best wishes to everyone in their new positions, though
we miss Shannon already.
Penfield welcomes the Writing Center to the library. In addition to
holding writing tutoring sessions in the library they will also have
an office in our building. This valuable collaboration will allow
students to get research and writing help in one
Our Spring
Newsletter: http://www.oswego.edu/D
5S.pdf has more exciting tidbits!
library/issue_1
SUNY Plattsburgh
Feinberg Library has recently completed renovations to its
computer lab. The computer lab had been damaged last year by
spring flooding.
Feinberg Library has hired a new Systems Librarian, Parker
O'Mara, and is putting his talents to quick use!
The search for the new Dean of the Library and Information
Services is underway. The former Dean, Cerise Oberman, will be
missed, but the Division thanks her for her many years of
service. Holly Heller-Ross is acting as Interim Dean.
SUNY Potsdam
The College Libraries are pleased to welcome Elizabeth Andrews,
the newest member of our librarian team. Elizabeth comes to us
from Cudahy Library at Loyola University Chicago and holds an
MS in Library and Information Science from the University of
Illinois at Urbana-Champaign. Elizabeth has also earned an MA
in Humanities, focused on Cinema and Media Studies, from the
University of Chicago. Elizabeth will be serving on the Information
Literacy Instruction team, will be collection development liaison
to several departments, and will be working on outreach projects
to connect the Libraries and our users.
An Example of an early Norman Rockwell illustration was recently
found in SUNY Potsdam archives. The full story, and photo of the
SUNY Oswego
Penfield library continues the celebration of our 150th
Anniversary of the college. Special Collections has been involved
in providing archival images for campus-wide distribution, as well
as collaboration with SUNY Net on a video project of campus
history.
We continue to have personnel changes. Emily joined
is available at the North Country Now
website: http:
porman-rockw:
050355
com, ple-earl
dt otsdam-archives-
Position Announcement - Discovery Metadata Librarian
SUNY Potsdam seeks a service-oriented and intellectually
curious librarian to serve as Discovery Metadata Librarian. For
full job description and qualifications,
see http: potsdam.edi
nd=51229
entral?quickFi
Penfield in October as Learning Technologies Librarian. She is a
recent graduate of University of Michigan. We welcomed
assistant librarian Tina Chan to the staff. Tina comes to us from
Syracuse University, where she worked in the Learning
Commons, and was also the librarian liaison to the English
Language Institute. Instruction and Special Programming,
Librarian & Interim Coordinator of Reference.
PAGE 9 ENY/ACRL Newsletter
Notes from the Field
Continued
Syracuse University Libraries
Ground was broken on October 7th for Syracuse University
Library's new off-site storage facility. The 20,000 square foot
building will house approximately 1.2 million volumes and
include a processing area and conference room. An optimal
storage environment of 50 degrees and 35 percent relative
humidity will significantly extend the life of the collections. This
new facility will also allow for the consolidation of the Library's
collections.
Syracuse University Library has recently acquired the papers of
Morris Lapidus, trendy architect of several well-known hotels in
Miami, including the Fontainebleau. The donated papers include
a collection of his photographs dating back to the 1920s,
conceptual drawings, manuscript drafts of his written works and
correspondence with mystery writer Ellery Queen.
Brian Dobreski , Catalog Librarian, gave a talk entitled “Results
of the 2010 US RDA Test, and Implications for RDA
Implementation” in October at the Fall 2011 Meeting of the New
York State-Ontario Music Library Association at Hamilton
College.
Jenny Doctor, Director of Belfer Audio Archive, joined the Library
in January as director of the Belfer Audio Archive. She will hold a
concurrent appointment as a faculty member in the Newhouse
School of Public Communications. A faculty member in the
Department of Music at the University of York (UK) from 2005 -
2011, Doctor is a i who has i in twentieth:
century British composers and the development of sound
recording technologies. She was awarded a Fulbright grant to the
UK in 1989, and remained as a resident in that country until this
appointment.
Charlotte Hess, Associate Dean for Research, Collections, &
Scholarly Communication, was a discussant at the “Convening
Cultural Commons” conference at the New York University Law
School on September 23-24. She is author of “Institutional
Design and Governance in the Microbial Research Commons” in
Designing the Microbial Research Commons: Proceedings of an
International Workshop, edited by Paul A. Uhlir and published by
The National Academies Press in 2011, and “La notion de biens
communs et ses applications dans le domaine de la
connaissance” in Libres Savoirs: Les biens communs de la
connaissance edited by Hervé Le Crosnier and published by C&F
Editions, Caen, France in 2011.
Dorcas MacDonald, Head of Inter-library Loan, retired from
Syracuse University Library December 16 after 40 years of
service.
Pamela McLaughlin, Director of Communications & External
Relations, was elected chair of the board of the Central New York
Library Resources Council at the Annual Membership Meeting on
October 6, 2011.
Yuan Li, Scholarly Communication Librarian, has recently
published several articles: “New England Technical Services
Librarians Spring 20141 Conference: 2020 Vision: A New Decade
for Technical Services” (with Andrée J Rathemacher and Michael
VOLUME 36, NUMBER 1
A. Cerbo Il) in Serials Review 37(3); “Strategies for Developing an
Institutional Repository: A Case Study of ScholarWorks@UMass.
Amherst” (with M. Billings) in the Journal of Library and
Information Science 37(1); and “Institutional Repositories and
Digital Preservation: Assessing Current Practices at Research
Libraries” (with Meghan Banach) in D-Lib Magazine 17(5/6).
Patrick Midtlyng, Belfer Sound Archivist, holds a B.A. with honors
in Political Science from Grinnell College (lowa) and a M.A. in
Linguistics from the University of Chicago. Prior to joining the
Library, Patrick served as Graduate Research Assistant and
acting manager in the Digital Media Archives/Language Labs
and Archives at the University of Chicago.
Shannon Pritting is the new Resource Sharing Librarian in
Access & Resource Sharing. Prior to joining the SU Library,
Shannon served as Interim Coordinator of Reference at Penfield
Library, SUNY Oswego. Shannon previously served at Oswego as
Assistant Coordinator of Reference; Reference, Special
Instruction, Programming, and Outreach Librarian; Coordinator of
Access Services/Assistant Head of Interlibrary Loan, and Writing
Instructor. Shannon worked at Cayuga Community College as a
Public Services Librarian and as a Writing Instructor; and at
Cayuga's Fulton campus as Evening Librarian. Shannon holds a
bachelor of arts degree in English Literature, Writing, and Politics
from SUNY Potsdam, an MA in English from SUNY Oswego, and
an MLIS from Syracuse University. Shannon also is working on a
MS in Information Design and Technology at SUNY IT.
Professionally, he is heavily involved in the Information Delivery
Services (IDS) Project, of which Syracuse University Library is a
member. Shannon has also published and given presentations
on a variety of topics including access services, information
literacy, writing, and technology.
Nancy Turner, Head of User Research and Assessment,
published “Librarians Do It Differently: Comparative Usability
Testing of Students and Library Staff” in the Journal of Web
Librarianship, v.5 no. 4 p. 286-298 (2011). A shorter version of
the paper appears in the Proceedings of the 2010 Library
Ce 4 i DC: of
Research Libraries at
(http://librar archive/2010.shtml).
Peter Verheyen, Head of Preservation and Conservation,
participated with 4 bindings in the invitational Form & Function
group exhibition held at Bridgewater State University's Anderson
Gallery in Bridgewater, MA. The exhibit showcases fine
crafts created by six artists in a variety of media that explore the
relationships between form and function. Dates of the exhibition
are February 13 - March 16.
University at Albany Libraries
Heather Miller, Associate Director for Technical Services and
Systems at the University at Albany Libraries, will be retiring at
the end of February. Heather has been in her current position for
14 years, having come to work at the University in 1983 as a
cataloger and shortly thereafter becoming Head of Acquisitions.
Heather previously worked as a librarian at the Massachusetts
Horticultural Society, Harvard, Duke and Michigan State. In
addition to many publications related to technical services,
Heather has served as a director of the Charleston Conference
since 1997. In 2009 she was recognized with the Vicky Speck
ABC-CLIO Leadership Award for her contributions to that
Conference's mission.
PAGE 10 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
Notes from the Field
Continued
University at Albany Libraries Continued
Heather has steered Technical Services and Systems through a
period of immense change with patience and skill. For more than
a decade, she has spearheaded the Library Garden Group, which
is responsible for tending the Science Library Garden. The
beauty of this purple and gold garden is largely due to her vast
i and willingness to take on a challenge.
Her friends and colleagues will miss her competence,
perspectives, insight, and dry sense of humor. Heather plans to
relocate to southern New Hampshire.
Daryl Bullis and Richard Irving had their article “Journals
Supporting Terrorism Research: Identification and Investigation
into their Impact on the Social Sciences” accepted by College
and Research Libraries. The article will appear in print in January
2013. The pre-print of the article is available
at http://crl.acrl.org/content/early/2012/01/09/cri-
314.short?rss
Mark Wolfe, Curator of Digital Collections, published, “Beyond
‘green buildings:’ exploring the effects of Jevons’ Paradox on the
sustainability of archival practices” in Archival Science Vol. 12, 1
(2012): 35-50.
ConnectNY E-Book Project and Update
Continued from Page 3
Training for E-books and Marc Record loading:
Based upon our experience with the pilot project, loading and deleting e-book records at both the local and union catalog levels
presented some significant challenges. The shared union catalog is populated by catalog records harvested from each member
library. The Innovative software, which powers the union catalog, provides a sophisticated matching algorithm that determines
whether a particular catalog record is a new, unique record, or is already represented in the union catalog. It also integrates the
holding information from each CNY library, so that multiple institutions are represented on a single record, if more than one
library owns a copy. The system was developed before the appearance of electronic books and designed to capture and present
the physical locations of print books (i.e., a copy is held by these three libraries). It was not designed to accommodate records for
electronic books with a single access point for all of the libraries. The challenge is to allow each member library of CNY to load
the records of the electronic books available through the project into their individual catalogs, but to have a single catalog record
appear in the union catalog with one URL.
Aseries of webinars were planned for the early Spring of 2012 to address some of the records management issues. Two sessions
focused on the requirements and recommended practices of the Innovative software (Millennium) and at the time of this writing,
two more sessions are scheduled to present the use of MarcEdit, an open source program that complements Millennium.
Next Steps
The CNY working group and EBL are tackling the various components needed for full i \tation. This includes ping
an appropriate selection profile, setting up and resolving authentication issues, addressing needed set up decisions, and learning
the specifics of the operations of the service. We expect to be able to “turn on” the new system toward the end of March 2012.
PAGE 11 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
Instant Acquisitions: Our Success with
Patron-Driven Acquisitions
Continued from Page 4
One of the factors that contributed to longer turnaround was that although every item Vivian purchased was available on
Amazon, some items came from smaller vendors or were not immediately in stock, which slowed the process. We decided that
in the future, we would purchase only those items that were immediately available so as not to slow down the process.
There were some initial glitches in the notification process as well. For example, patrons were being e-mailed rather than
phoned when their items came in, which is our procedure for regular “holds” of requested items. This led to delays in the pick-
up of items, which obviously defeats the purpose of the service. These kinks were ironed out: every patron now receives a
phone call, and PDAs are placed on a designated shelf area apart from regular holds. We also realized that we were needlessly
slowing down the process by having Denise check over each item before sending it to Circulation. We decided that it made
more sense to check the item thoroughly once it was returned and fully processed. By making this change, we would avoid
unnecessary delays in getting the items to the patrons and check the item over at a more logical point, when it was fully shelf-
ready.
In the midst of the pilot, we also realized that we would need to make sure that each function in the process had back-ups, in
order to prevent any delays or suspension of service during absences (vacations, illness, etc.). The Collection Development
Assistant will now serve as back-up for the Collection Development Librarian in her absence, and the Systems and Cataloging
Librarian will serve as back-up for the Cataloging Assistant.
WHERE WE ARE NOW
The Instant Acquisitions Service is now an integral part of the core services offered by our library. We began the current
academic year by publicizing the new service, and we have created eye-catching flyers that wrap around each item
<http://library.msmc.edu/docs/instant_acquisitions_slip.pdf> to let patrons know that they received their items because of this
new service. We emphasize Instant Acquisitions at the Reference Desk whenever we assist a patron in requesting an item, and
we have had great response to the service.
Instant Acquisitions has now been seamlessly integrated into our spending for library materials, and we are able to gauge which
subject areas garner the most requests. Vivian plans to analyze this spending at the end of a full year of the service in order to
identify possible deficiencies in the collection. We hope this will help us gather valuable information going forward.
As mentioned earlier, we found that the best approach to ensure the maximum efficiency of the service is to purchase only
readily available items from Amazon. This emphasis will ensure that each item will arrive in the fastest time possible and
ensure high patron satisfaction. We also make sure that we treat Instant Acquisitions as the highest priority items in terms of
processing, flagging, and patron notification. This includes doing very quick processing and performing quality control at the
end of the process rather than the beginning, so that no time is wasted getting the item in the patron’s hands. Finally, by
making sure that each function in the process is assigned a back-up person, there will ideally be no major interruptions in this
service. We want this to be something that patrons can count on to work.
We are constantly gauging the service by talking to staff members, both those who are directly involved as well as those who.
may not be directly involved but who deal with patrons. Staff input has been invaluable to revising the program, and we
continue to seek input in order to identify any areas that may need improvement. As of September 2011, we have filled 38
requests, totaling over $900, with an average of three days from receipt to delivery to patron. They represent many subject
areas and, because they include some areas where the library collection was deficient, they definitely add to the overall
richness and variety of the library collection. The Instant Acquisitions Program has enabled us to be much more responsive to
our patrons and to trust their recommendations. In a similar manner, we have also begun to offer our patrons on-demand
access to journal articles in databases to which we cannot afford to fully subscribe. We hope to expand on-demand services to
other areas as well, such as e-book purchasing, in the future.
PAGE 12 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
ENY/ACRL Candidates for 2012/2013 Board
Francesca Livermore
ENY/ACRL Past President
It's time to vote for officers to the ENY/ACRL Board, namely the Membership Chair and the Treasurer in addition to the annual
election of a new Program Chair/Vice President. Your ballots are in the mail and you should receive them soon if you haven't
already. There is a typo on the ballot - Suzanne Preate is up for re-election to the Membership Chair not the Communications
Chair. In spite of many careful eyes on the document, this error slipped through! Our candidates for these positions are all
talented librarians and will serve the ENY/ACRL membership well. We've included their bios below.
We are also proposing a change to the By-Laws that would allow us to save paper and stamps. We often have candidates
running in uncontested elections. For example, this year, out of three positions, we have only one contested seat on the Board -
that of Treasurer. We're finally looking to address this officially. The change to the By-Laws would allow the President to affirm
the uncontested candidate “by general acclamation” at the annual business meeting in the spring. | hope you will take some
time to cast your vote. The ballots are due back at the end of the month (March 31).
Here are your candidates:
Membership Chair
Suzanne Preate
lam the Digital Initiatives Librarian and manager of the Digital Production unit at Syracuse University
Library. | have served as Membership Chair for three terms and with your support, | am willing and
honored to continue my service for a final term. | will use this opportunity to achieve the remaining
objectives I've set for our membership process and | will do my best to insure a smooth transition to a
new Chair in 2014.
In my experience, ENY/ACRL has consistently provided meaningful opportunities for professional
service and collaborative skill building. Serving as Membership Chair is yet another example of the
many opportunities available to members. The broader exposure and interaction with the membership
has been extremely rewarding and | truly value my chance to serve my regional colleagues. Thank you!
Program Chair/Vice President
Jane Kessler
Jane Kessler is Reference Librarian/Bibliographer at the University Library, University at Albany. Her responsibilities include
providing reference services and reference collection development. She holds a B.S. in Business & Economics from Lehigh
University, an M.B.A. from Rutgers University, and an M.L.S. from the University at Albany. She is a member of the American
Library Association, the State University of New York Librarians Association, and the Eastern New York Chapter of the
Association of College and Research Libraries. She also serves on the Program Planning Committee of the Capital District
Business Librarians Group and is a reviews editor and reviewer for The Historical Novels Review.
Continued on Page 13....
PAGE 13 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
ENY/ACRL Candidates for 2012/2013 Board
Continued from Page 12
Treasurer
Yu Hui Chen
| am the Bibliographer and Outreach Librarian for Education at the University at Albany
Libraries, and have been a member of the ENY/ACRL Program Committee since 2006. While
serving ENY/ACRL as Treasurer for a second term, | have learned new things that augmented
my knowledge. Experiences during this time included filing Form 990-N (a new mandate by
IRS) to keep the Association's non-profit status, successfully performing the initial filing of
Forms CHAR 410 and CHAR 500 (required by the New York State Attorney General), and
exploring issues surrounding e-payment options with other Chapter officers. Additionally, |
have continued to efficiently manage the Association's resources and keep our financial status
strong despite the ongoing economic downturn. As always, | work closely with the other Board
members, and am actively involved in the Program Committee to ensure that the Association
continues to provide high quality professional development programs for its members without raising conference registration
and membership fees. With this enriched experience, a firm commitment to our members’ professional development, the
desire for the success of the Association, and an unceasing willingness to serve, | look forward to the opportunity of working
with a group of talented colleagues to continue the professional enhancement and growth of our members.
Andy Krzystyniak
| have been Resource Sharing/Science Librarian at Scribner Library, Skidmore College since 2008.
Prior to my current position, | was fortunate to have posts at SUNY Albany, Albany Medical College,
and The Sage Colleges. | am the current chair of the Committee on Resource Sharing (CORS) at the
Capital District Library Council. In addition to my committee work with CORS, | have been on
ENY/ACRL’s Program Committee for the few past years and a member of the Local Arrangements
Committee for the 2011 conference. | hope to further my participation this coming year at
ENY/ACRL as Treasurer.
PAGE 14 ENY/ACRL Newsletter VOLUME 36, NUMBER 1
Exploring Open Access
Continued from Page 6
Who deserves thanks?
e Irina Holden, University at Albany, for hosting and providing notes
e Steve Weiter, SUNY ESF, for hosting, and Yuan Li and Michael Poulin for sharing thoughts and leading the discussion
e Michelle Young, Clarkson University, for hosting and providing notes (and John Hammond who, with Michelle, provided
dessert)
e Claire Enkosky, CLRC, for taking notes at the SUNY ESF session
Data Curation Profiles Toolkit Workshop
Tasha Cooper and Peter Tagtmeyer
On November 7, 2011, twenty-six librarians gathered at Mann Library, Cornell University, for a Data Curation Profiles Toolkit
Workshop. Jake Carlson of Purdue University was the guest presenter for the day-long event, which was attended by librarians
from twelve institutions. ENY/ACRL served as a co-sponsor of the event.
The varied ways in which researchers collect, express and organize ‘data’ up to its final form and analysis is both murky and
messy. Organized tables and spreadsheets of data do not just spring forth from observation and testing. Jake Carlson learned
this very well when researching just how researches collect, transform and structure data in doing research prior to
publication. He has spent extensive time learning how to describe in detail the ways and means in which researchers
transmogrify raw data into rational representations of phenomena.
Workshop attendants learned specific interviewing processes, techniques and question that Jake and others in the Purdue
University Distributed Data Curation Center have perfected to describe and characterize data generated in research
processes. The resulting ‘profiles’ can then be used as metadata for describing data in the context of its management and/or
curation. The Data Curation Profiles Toolkit helps structure and organize elements that are required for the creation of a data
profile. Additional information about the toolkit is i at: http://www4.lib.purdue.edu/dep,
Thanks to Gail Steinhart, Research Data & Environmental Sciences Librarian at Cornell University, for organizing and hosting the
event.
Do you have questions or comments about the ENY/ACRL newsletter?
Please contact Kathryn Frederick, kfrederi@skidmore.edu
