The Plan For Bringing The Field House On Line In 1991
Report of the Director of Physical Education, Athletics and Recreation
to
The Vice-President of Student Affairs
June 20, 1991
VI.
Vil.
Table of Contents
Overview
Time-Table
Physical Occupancy of Field House
Dedication and Inaugural Activities
Reservation of Facilities
Scheduling Procedures
A. University Events
B. PEAR Activities
C. University Student Organizations
D. Non-University Groups - Non-Profit
E. Non-University Groups - Profit-Making
Staffing and Operating
I. OVERVIEW
At your request, a transition plan for 1991-92 in the Department
of Physical Education, Athletics and Recreation, taking into
consideration the occupancy and operation of the University Field
House and integrating the operational plan with other departmental
facilities, departmental programs and University programs, is here-
herewith submitted for your review.
The Plan is presented at this time without substantive informa-
tion pertinent to the funding and staffing of operations. It is
presented in the manner that will allow for full operations of the
field house, physical education building, bubble and outdoor
facilities. The Plan does not address the operations of the Plant
Department.
II. TIME-TABLE 1991-92
It is expected that the field house will be completed by
October 1, 1991 and that the installation of the 4,506 seats by the
Hussey Corporation of North Berwick, ME will be installed by the
Same date and that the lockers and benches in the various locker
rooms will be in place, as well. Movable and fixed equipment, such
as exercise machines, training room equipment, washers and dryers,
basketball backstops, track and field equipment, office equipment
and various cleaning machines will be delivered within the next few
weeks after occupancy.
Page 2
III. PHYSICAL OCCUPANCY OF FIELD HOUSE
Once essential services are available and equipment required for
operations has been delivered and installed, the move of adminis-
trative offices will take place. Twelve-month professional and
support personnel will move to the office floor level while athletic
training personnel and equipment room personnel move into the appro-
priate areas.
Locker rooms will be assigned to intercollegiate.teams and locker
rooms for student and faculty users of recreational facilities will
be made available, as well. The specific sports which will be given
locker room space are men's and women's track and cross country,
men's and women's basketball, men's and women's lacrosse, men's
and women's soccer, women's softball and men's baseball. Wrestling,
men's and women's swimming, women's volleyball and men's and women's
tennis will have assigned locker room space in the physical
education building. Football will have lockers assigned in the
physical education building for the 1991 season and may move to the
field house in 1991. The support areas of athletic training and
equipment storage and issue make this move a likely one. In
addition, the second level of the field house provides direct access
to practice and game areas for teams.
Physical education classes have not been scheduled for the fall
semester in the field house. For the 1992 spring semester, it is
likely that classes will be offered in regularly-scheduled time
slots.
Page 3
Intramural and recreational basketball will be scheduled by late
fall and the weight and aerobics exercise rooms will be available
for student use. Racquetball and squash court reservations will
begin by mid-fall.
Scheduled intercollegiate contests in men's and women's basketball
and men's and women's indoor track and field will take place
beginning in November. The first women's and men's basketball
contests are set for November 26 at 5:45 and 8:00 p.m. against the
University. at Binghamton. Track and field competition will begin in
the spring semester. The basketball teams will begin practice on
October 15th and men's and women's track will begin training about a
month later.
IV. DEDICATION AND INAUGURAL ACTIVITIES
No discussions have been held to date about a formal dedication
ceremony. Consideration should be given to the name the University
wishes to be used. Unless this is addressed, media representatives
are likely to use "Albany State Fieldhouse" or "SUNY Fieldhouse".
Should the facility be referred to as a recreational-convocation
center, it may still be called the field house by writers and other
reporters. After all, that is the term that has been used to date
and is contained in the official state documents.
Page 4
A formal dedication ceremony could be held in conjunction with the
inaugural basketball games or at such time that the facility is
placed into use. It is recommended that the Vice-President explore
this activity with the President and that consideration be given to
PEAR programs and alumni representing these programs. Should there
be a dedication ceremony prior to November, it is suggested that the
basketball games in November still be show-cased, bringing media
attention separate and apart from that of a formal dedication
ceremony.
V. RESERVATIONS OF FACILITIES
Reference is made to appendixes C & D which contain forms presently
in use for scheduling PEAR facilities and the percentage of use by
recreational, intercollegiate and instructional activities. It is
recommended to the Vice-President that these same forms, as well as
the scheduling procedures, also be used for the field house. The
priorities for use would remain the same.
is University Events
2 PEAR Activities
3. University Student Organizations
4. Non-University Organizations
A.
Page 5
VI. SCHEDULING PROCEDURES
University Events
Convocations, Graduations, Citizen Laureate Dinner, Parents'
Week-End, Orientation Week Activities, etc.
How Reserved
Contact by University administrative office with PEAR
scheduling office in order to clear and reserve.
Services
No rental — Public Safety and Plant Department
contacted by University administrative office to arrange
proper coverage. PEAR supervisory personnel scheduled as
appropriate.
PEAR Activities
Student intramural and recreational activities, intercollegiate
athletics events and physical education classes to be scheduled
by PEAR administrative personnel. PEAR activities have priority
over all events ee those scheduled by university administra-
tion. Many intercollegiate contests are scheduled two years
ahead and this should be noted as calendars are planned.
ae a i ee ..
Page 6
Cc. University Student Organizations
SA sponsored groups
How Reserved
Major Events - Organizations contact Student Activities
Office. Student Activities Office contacts PEAR scheduling
office to review and schedule event.
Club Activities - Group representative contacts PEAR
scheduling office to arrange time for activities such as
Karate Club, Dance Club, etc.
Services
1. Arena Activities - (Non-Profit)
Rental Charge - $500 per day.
PEAR Charges - As required for event.
Plant Charges - As required for event.
Public Safety Charges - As required for event.
2. Arena Activities - (Profit)
Rental Charge - $1,000 per day or 50% of net, whichever is
greater.
PEAR Charges - As required for event.
Plant Charges - As required for event.
Public Safety Charges - As required for event.
Billing charges for PEAR, Physical Plant and Public Safety
expenses to be handled by PEAR.
Page 7
Non-University Groups - Non-Profit Making
Police Olympics, Empire State Games, Special Olympics,
scholastic graduations or convocations, scholastic athletic
events.
How Reserved
Organizations contact PEAR scheduling office directly.
Services
1. Arena Activities
Rental Charge - $1,000 per day.
PEAR Charges - As required.
Plant Charges - As required.
Public Safety Charges - As required.
2. PEAR bills organization for Pear Charges.
Plant Department and Public Safety bill organization
directly. (PEAR contacts Plant Department and Public Safety
to arrange coverage.)
Non-University Groups - Profit-Making
It is suggested that the Vice-President take this category under
review. Professional athletics, groups sponsoring athletic
events and concerts and other organizations will undoubtedly
want to rent the field house. Care and caution are urged here,
lest the primary programs of the University be compromised.
Arena Activities
Rental Charge - $2,000 per day or 50% of net, whichever is
greater.
PEAR Charges - As required for event.
Plant Charges - As required for event.
Public Safety Charges - As required for event.
Page 8
II. STAFFING AND OPERATING
The director has recently recommended that consideration be given to
the reorganization of PEAR. Specifically, attention must be given
to new program thrusts for the department. Increased intramural
opportunities, enriched recreational offerings, University-Community
events and Division of Student Affairs activities require a forward
look for the Decade of the Nineties.
The demands for evening and week-end recreation are great. Ideally,
there should be extended hours of operation in the field house,
physical education building and bubble. When actual budget figures
are available and supervisory staffing can be determined, specific
schedules of operation can be determined.
—— — |
Formal Dedication Ceremony
1. Determine if such a ceremony will be held.
2. Seek further information about occupancy date.
<P Plan ceremony around home athletic event (Football
Saturdays).
4. Detail plans for ceremony.
Naming of Facility
Ls Agree upon name to be used and incorporate the name in
future communications.
: Communicate with Construction Fund about recommended name
prior to lettering of building.
‘ _Laureate Dinner
1. Re-affirm date of dinner.
a Schedule dinner after date of formal dedication.
Recreational Activities
Za Defer use of facilities until after formal dedication
ceremony.
2. Develop fall semester schedule of activities and distribute
such to campus community.
—_——— —_—___—
Basketball - First contests are scheduled for November 26th.
Track - Schedule Capital District Invitational as first formal
track meet on Saturday, February 1, 1991.
Football - 1991 schedule attached for informational purposes.
Other Income
Hank Kirchner and Bill Moore will review the following items and
report to the committee.
i. Parking for arena events.
2 Parking charges for arena events.
3 Concessions.
4. Vending Services.
FIELD HOUSE PLANNING COMMITTEE
June 14, 1991
Present: Mitch Livingston, Hank Kirchner, Bob Fortune,
Bill Moore, Pat Rogers
Recommendations By Committee
Formal Dedication Ceremony
It is recommended that a formal dedication ceremony be
held on Saturday, October 12, 1991 on the occasion of
Homecoming Week-End and that a committee be established to plan
the ceremony.
It is further recommended that recreational activities
and special events be scheduled only after the formal
dedication ceremony.
Naming of Facility
The committee brings to the attention of the President
the matter of selecting a name for the facility so that
appropriate lettering of the exterior may be recommended.
ee Se a
September
September
September
September
October
October
October
November
November
November
id
Z1
28
12
19
26
16
UNIVERSITY AT ALBANY
1991 FOOTBALL
Springfield
Alfred
Ithaca
Union
Western Connecticut
Cortland
Norwich
Salisbury
Wagner
St. Lawrence
Home
Away
Away
Away
Home
Away
Home
Away
Home
Home
1:30 p.m.
1:30 p.m.
1:00 p.m.
1:30 p.m.
7:00 p.in.
1:30 p.m.
1:00 p.m.
1:00 p.m.
Department of Physical Education,
Physical Education Building
Athletics and Recreation
Albany, New York 12222
Fax: 518/442-3050
UNIVERSITY AT ALBANY
STATE UNIVERSITY OF NEW YORK
MEMORANODUM
TO: Bill Moore
FROM: Pat Rogers Gre
DATE: June 17, 1991
SUBJECT: Rental Information on the Knickerbocker Arena,
RPI Fieldhouse, Siena ARC and The Edward F.McDonough
Complex at HVCC
1. Rate schedules for the Knick and HVCC are attached.
2. At RPI, Kathy Edick (276-6262) responded and shared the
following information:
~All outside groups must produce a one million dollar
liability policy before rental .
-Fees for concert rental start at a $2,000 minimum plus
10% of gross plus house expenses for security, set up and
maintenance costs.
-Fee for family shows ("Bugs Bunny on Ice") are $2,000 per
show plus 10% of gross.
-Fraternities and intramural groups pay an hourly rate for
ice time.
3. At Siena the ARC is primarily for basketball and student
recreational use during the school year. Student groups are
charged only for set up and maintenance labor and for food if
it is included.
Summer rental is mainly to outside groups who have used the
facility traditionally. The one million dollar liability
policy is also required at Siena and the per day cost is
$1200 (non-profit events) and $1800 (profit events) plus
labor charges.
oa
~_ on
Koss , Edward F. McDonough
a Health, Physical Education & Recreatior
Complex
Total Facility cscs c.
Field House 40,670 sa. ft.
3 Gy nanagiuns
indoor Track (1.10 Miled
Flexible Seating Capacity «un to 5.000
| In our continuing effort to
| serve as an academic leader in
the community, we are proud
1 ito inform you about our newest
| facility
t
i
it
i i The Couplex will be nade
lce pine - see9 a7,000 aa. FX, available to Schools, Community
| ' Organizations and Corporations
Nautilus 1.500 $a. Ft. f
State of the Art facility it will prove to be an excellent
Mul rv. ipesource for planners of a
Mu . purposeRoo variety of functions & activiites
$80 sq.ft. |
Conference Room ‘Inquiries may be directed to:
1.000 sa. ft. || Regina Scarano-ddriance. General 4anage-
t Edvard F,“NcDonough Complex
3 Racquetball Courts i Hudson Valley Community College
Troy, NY 12180 Phone 270-1558
Locker Rooms
Hudson Valley Community College
ie e
, rr .4§8 4€fri. ;
ete Se Ee sw as “ .
Jtutri-— i
T= 2 i rt it rd i ie ee me 2 Fini. wD HOUSsS E
* Large, Flexible Space
- seating, tables & staging
available
* Ample Free Parking
# Load-in Area
® Handicapped Accessible
Hon-Fri Sat-Sun
6: O00AH-9 : OOAH $70 $75
| Ice Rental | 9: 00AM-11: 00AN $30 $85 Available
— anne en oe ee no we = = oe Seating:
11:G0AK-9: 0OFH $90 $95 1000
9: 00PH-11: 0OPM $80 $85
Hon-Fri Sat-Sun
Flat Fes $709 $750
(Per Day)
Hon-Fri Sat-Sun
Spectator Events Complete Facility
Husic Flat Fee $2,500 $3,000
Theater —~=, (Per Day)
etc.
eee eS
Sy Kon-Fri Sat-Sun
Trade Shows ‘| Complete Facility
Conferences Flat Fee $1,500 $2,000
a (Per Day)
Mon-Fri Sat-Sun
Full House $275 $285
Flat Fes Ce welesus 2 Se ee aie er om oe at ah a Te Be Se ew ow
{Per Day) Half House $165 $175
Mini House $100 $110
Mon-Fri Sat~Sun
3 Gyns $1,000 $1,500
| athletic Practice 6 BOUL ewww e-em ee we =~
rental 2 Gyus $500 $1,000
ROS AG Ah GP Go SP ke an se
1 Gya
$250
$500
ee
er Wb thet
- B- 2 LE wreeewm
AOI eg
[ 4 hour contr CORT “oy ft")
* Rates for other rooms are as follows:
Conference Room) $100 per 2 hr session
Multi-purpose Room: $150 per 4 hour session
Racquetball Courts: $25 per hour
Weight Room 3 Special Permission Only
* All rentals are subject to availability and
coliege approval
(Contect General Hanager, Edward PF. KcDonough
Sports Complex for information}
* all load-in/set-up days wil be charged at
50% of daily rate
Ail personne!) rates are charged on an
hourly basis, with a four hour rninizum per
employee.
Custodial Personnel $16. Per Hour
Maintenance Personne} $19. Per Hour
Security Personnel $22. Per Hour
Electrician $25. Per Hour
Light Equipment Operator $16. Per Hour
Telephone Personnel $22. Per Kour
Audio Visual Technician $22. Per Hour
Any fees for utilities are determined on a
per contract basis, relative to the type of
function. This fee agreement will be so
atated within the formal contractual
agreement.
® |
; Kale effective until 12/90
ARENA COSTS
EVENT SECURITY
INCLUDES TICKET TAKERS, SEATING MANAGEMENT AND PEER GROUP CROWD
MANAGEMENT
Director of Security $16.00/HOUR
Chief Supervisors 15.50/HOUR
Supervisors 11.35/HOUR
Security Officers 9.45/HOUR
BUILDING SECURITY
Security Officers 10.50/hour
OPERATIONS
Time and a half after 8 hours
Stagehands 15.00/hour
Department Head 18.00/hour
Electricians 18.00/hour
Spotlight 15.27/hour
Soundman 15.00/hour
Riggers | 23.00/hour
RENT
Event Day $6,000.
Move In/ Move Out Day 3,000.
CLEANING 9l10/hour minimum 3 cleaners
EMT's
Supervisor 20.00/hour
Technician 18.00/hour
POLICE $1500. (est.)
SET UP CHARGE $2500
includes general set up, chairs,
furniture, phones, dressing rooms, scoreboard operator,
BOX OFFICE .25 per ticket - no other
charge
MISCELLANEOUS
|
;
forklift,
spotlights, etc.
Catering - own expense
