Senate Secretary Christian Poehlmann
Reports Submitted for September 11, 2017 SEC:
SEC CHAIR’S REPORT - Karin Reinhold
I. Informational
During May Chair Collins, Vice Chair Reinhold and Secretary Poehlmann
organized the election of chairs for the councils and standing committees
for 2017-18.
In June Vice Chair Reinhold a) held a Senate structure meeting with
incoming Vice Chair Mower and Secretary Poehlmann, b) participated in
record keeping for council meetings with senate leaders and IT Chris
Moore with a recommendation that each council should have a group
drive for the council records, and c) participated in a Senate and UUP
leaders on increased participation of contingent faculty, increase in faculty
workload and assessment of deans.
July 11" Campus Governance Leaders (CGL) meeting (Chair Collins, Past
Chair Cynthia Fox, Vice Chair Reinhold, incoming Vice Chair Mower and
interim Provost Darrell Wheeler and Chief of staff Szelest) addressed the
transition of leadership, the assessment of academic units and website.
July 24° CGL meeting with the President-Elect Havidan Rodrigues
addressed the shared governance culture of our university.
July 26" Website meeting with JD Hyde and Angela D’Atri. Vice Chair
Reinhold was requested graphs for shared governance and content input
for the different councils.
Tue Aug 1° & 8" Vice Chair Reinhold met with incoming Vice Chair Mower
to plan the elections’ calendar.
Thu Aug 10" Scott Bridges gave E. Lopez and Vice Chair Reinhold a tour of
the new Campus Center facilities, including the new Board room where
Senate meetings will be held once the room is ready.
Wed Aug 22" Senate leadership discussed the future visit of SUNY Senate
President Gwen Kay and shared governance graphs to be displayed in the
new website. Gwen made us aware that the announcement
for Distinguished Professorships has been released, PIF funds (approved
by chancellor and CFO) would be released Oct 15, promote and consider
presenting at and/or attending the 2017 SUNY Diversity Conference:
Engaging Equity, Diversity and Inclusivity in the Classroom, Campus and
Community, 29 Nov - 1 Dec.
Wed Aug 23 CGL meeting addressed the next steps of the Strategic
planning process. President Rodriguez will review and set forth his vision
for the university during the Fall.
The assessment of academic units is underway. The Assessment Advisory
Committee has been formed an it includes 3 representatives of the
Senate. We continue to request the development of a process for
assessment of Deans.
Fri Aug 25" Routing proposals meeting with UPPC Chair Collins, Vice Dean
for Graduate Education Bartow (OGE), Assistant Dean Undergraduate
Education K. Winchester and C. Lavalle (UNE), and Associate Provost A.M.
Murray.
New programs procedures are clearly documented and procedures for
routing changes to programs were clarified. Timetables for proposal
evaluation were discussed, to ensure programs receive timely evaluation.
It was stressed the need for all involved parties to maintain
communication.
Vice Chair Reinhold attended the Convocation. Interim President Stellar
and President Elect Rodriguez welcomed the class of 2021, with 4000
students (including transfers).
Wed Aug 30" Senate leaders met with consultant from the AASCU-Penson
Center for Professional Development and Dr. Charles Bantz, former
Chancellor of Indiana University-Purdue University Indianapolis. We
discuss items from which the culture of the university will be inferred.
Vice Chair Reinhold and McNutt had meetings and conversations during
the summer months regarding the composition of CPCA which needed to
be updated after the charter amendment in the composition of CPCA.
Chair Collins and Vice Chair Reinhold run a petition of behalf of contingent
faculty to increase contingent faculty representation in the Senate. The
petition was distributed to the Senate and was signed by 70 faculty and
staff, which included 12 senators.
During the week of Aug 28th, Chair Reinhold had conversations about the
Global Distinction proposal with Dean and Vice Provost J. Altarriba,
Assistant Dean Undergraduate Education K. Winchester, Chairs of UAC K.
Kiorpes & C. Smith, Dean and Vice Provost, International Education H.
Charles & Director of Global Academic Programs A. Richie, and Chair of
UPPC C. Fox.
ll. Actions taken
Appointments of Senate representatives to the Assessment Advisory
Committee: Penny NG from CAA, Ilka Kressner from GOV & Joette Stefl-
Mabry from UPPC.
lll, Recommendations for actions
Council and standing committee’s chairs review the shared governance
website page for their council/standing committee, become familiar with
posting calendar, minutes and agenda on the website & prepare news and
updates as appropriate.
Global Distinction proposal was sent to UPPC for endorsement.
IV. Announcements
SUNY Senate President Gwen Kay will visit SEC on Oct 2"? and the Senate
on Oct 16".
2017 SUNY Diversity Conference: Engaging Equity, Diversity and
Inclusivity in the Classroom, Campus and Community, 29 Nov - 1 Dec.
SUNY Undergraduate Research Symposium 2018: Friday, April 20 at
Oneonta, and Saturday, April 21 at Monroe County Community College.
UFS supports this opportunity for students across the SUNY system
to come together and display, talk about, demonstrate and/or
perform their research and scholarly activity.
OTHER REPORTS
UFS (University Faculty Senate) - Diane Hamilton, Walter Little
& Latonia Spencer, SUNY Senators
1) that the SUNY Senate Fall Planning meeting will take place
September 14-15, 2017 at the Holiday Inn Syracuse Liverpool. This
meeting sets the SUNY Faculty Senate and its various committees'
agenda for the coming year. At this meeting, the chair and fellow
committee members work on their respective committee agendas and
discuss issues and assignments. Members of the SUNY UFS Executive
Committee review and discuss the individual committees’ agendas.
2) that the SUNY Senate Fall Plenary meeting will take place October
19-21, 2017 at SUNY Delhi.
3) that SUNY Office of Diversity, Equity and Inclusion and the
University Faculty Senate will be hosting a conference entitled
“Engaging Diversity, Equity and Inclusivity in the Classroom, Campus
and Community: Celebrating a Decade of Transformational Diversity
Leadership” on November 29-December 1, 2017 at the Albany
Marriott Hotel, located at 189 Wolf Road, Albany, New York. For more
information on this event, please visit our website
at www.suny.edu/2017diversityconference .
GSA (Graduate Student Association) - Dawn Wharram, Lead
Senator
The GSA E-Board for the 2017-2018 academic year is as follows:
President
Vice President
Treasurer
Equity & Inclusion Chair
Grants Chair
Programming Chair
Dylan Card
Chad King
Tom Robertson
Jaime Coffino
Sydney Heiss
Mitch Torres
All University Senate Committees and Councils as well as Ad-Hoc Committees
have been staffed. Below are the 2017-2018 GSA representatives.
Lead Senator, UPPC
Senator, GOV
Senator, COR
Senator, LISC
Senator, GAC
Dawn Wharram
Chad King
Tom Robertson
Cathleen M. Green
Sydney Faught
Council on Libraries, Information Services and Computing Cathleen Green
(LISC)
Council on Academic Assessment (CAA) Jeremy D. Berman
Council on Research (COR) Amanda Aykanian
Council on Research (COR) Tom Robertson
Graduate Academic Council (GAC) Jonathan Whyte-
Graduate Academic Council (GAC) Sydney Faught
Graduate Academic Council (GAC) Natalie Turner
Undergraduate Academic Council (UAC) Sadie Firstencel
University Life Council (ULC) aa
University Life Council (ULC) Wengian Wang
University Life Council (ULC) Mario Arredondo
University Policy and Planning Council (UPPC) Dawn Wharram
University Policy and Planning Council-Facilities (FAC) Ajay Raghavendra
University Policy and Planning Council-Resource Analysis
& Planning (RAPC) Dawn Wharram
Ad-Hoc Committees with a GSA
Representative rember
Campus Recreation Advisory Board Bek Luke
Sustainability Dylan Card
University Auxiliary Services (UAS) Dylan Card
SA (Student Association) - Felix Abreu, Student Association
President
¢ Nothing reported
COUNCIL/COMMITTEE CHAIRS’ REPORTS:
CAA (Council on Academic Assessment) - Alifair Skebe, Chair
¢ Nothing to report
CAFFECoR (Committee on Academic Freedom, Freedom of
Expression, and Community Responsibility) -Carol Jewell, Chair
¢ CAFFECOoR will meet for the first time this semester on
September 27, 2017.
CERS (Committee on Ethics in Research and Scholarship) -
Michael Jerison, Chair
¢ Professors Marina Petrukhina, chemistry, and Richard Goldstein,
mathematics, say they are willing to be CERS members. CERS is
expected to meet before 9/11 to elect a chair.
COR (Council on Research) - Robert Rosenswig, Chair
¢ Nothing to report
CPCA (Council on Promotions and Continuing Appointments) -
¢ Nothing reported
GAC (Graduate Academic Council) - Sean Rafferty, Chair
¢ Sean Rafferty was elected chair.
GOV (Governance Council) - Jim Mower, Chair
GOV will conduct its first meeting of the semester on September
6. This report will be updated at the Sept. 11 SEC meeting.
LISC (Council on Libraries, Information Systems, and
Computing) -
Nothing reported
UAC (Undergraduate Academic Council) - Kathie Winchester,
Chairs
In early May via email UAC voted to approve some changes to
the major in Computer Engineering. Selected courses from the
CEN program have been revised to meet ABET accreditation
requirements and guiding principles.
On May 22nd, Registrar Karen Chico Hurst and Assistant Dean
of Undergraduate Education Kathie Winchester extended an
invitation to members of UAC and its four subcommittees to
attend a meeting to continue discussion of the draft proposal to
expand the language of the undergraduate grading and grade
change policies. The goal was to be in compliance with SUNY’s
2013 guidelines, incorporate current business practices into the
policies, and set a time limit on when grades could be changed.
Earlier UAC and CAS feedback had been incorporated. Chief of
Staff Szelest also had input into the document. In June it was
circulated via email to the working group in attendance at the
meeting for final approval.
In late May via email UAC and the Curriculum and Honors
subcommittee reviewed a proposal from the Center for
International Education and Global Strategy for a Global
Distinction milestone. During a UAC meeting earlier in spring
semester there was a discussion of how Vice Provost Harvey
Charles was making presentations on campus regarding dual-
degree programs integrating study abroad and international
internships. The Global Distinction milestone evolved from those
presentations. The Global Distinction Milestone would be
awarded to students after they complete a set of integrated
academic experiences including language study, study abroad,
and an internship. The program would be administered by
CIEGS. It does not involve any alterations to degree
requirements for any major or minor. Over the summer, CIEGS’
program coordinator will assemble lists of potential courses
which will be reviewed in Undergraduate Education prior to
CIEGS setting up meetings with individual departments. The
milestone will appear on the bottom of the student’s transcript
when completed. The proposal was approved.
¢ The Interdisciplinary Studies Committee reviewed two
proposals for University-Wide Internships for fall once the
August application deadline had passed.
¢ The General Education Committee finalized two pending
proposals for general education category designations that had
been revised.
¢ The Committee on Academic Standing met two full days in June
to review appeals for petition for late drops and academic
dismissals. Approximately 265 students were academically
dismissed and 134 appealed. 5 were negated because of grade
changes, 84 were denied, 42 were approved, 1 still pending.
UAC also met later in the summer to revisit two appeals
involving new information. They met again to adjudicate an
academic grievance coming out of the College of Arts and
Sciences
e The first UAC meeting is scheduled for 9/19. Subcommittees are
forming.
ULC (University Life Council) - Ekow King, Chair
¢ Nothing reported
UPPC (University Planning and Policy Council) - James Collins,
Chair
¢ UPPC meeting of May 11, 2017, Submitted by Cynthia Fox, Outgoing
Chair
1. Informational
a. The Council met on May 11. New members for the 2017-2018
academic were also in attendance.
i. The agenda included several reports:
1. Vice Provost Ann Marie Murray gave the provost’s
report on behalf of Interim Provost Wheeler. She
reported 1) that the Strategic Planning Steering
Committee is moving forward. There have been
meetings at all three campuses to discuss the
proposal. Attendance has been good and the
reaction has been positive; 2) that the Provost’s
office held the first tenured faculty reception made
up of the applicants from 2015-2016; and 3) that
the Provost’s office is getting prepared for the new
format of graduation and will meet subsequently to
evaluate the changes.
2. The Resource Analysis and Planning Committee
reported on its meeting of May 10 art which they
discussed the impact new enrollments and new
programs have on the College of Arts and
Sciences. They voted on two motions.
a. Motion one states that the Campus Impact
Form should be amended to better reflect
the real impact new programs will have on
the College of Arts and Sciences.
b. Motion two states that once a new program
is approved it should be mandatorily
reevaluated again in either two or three
years in order to assess its ongoing impacts.
The subcommittee also discussed the enrollment shortfall
and its impact on the University’s budget planning. Vice
President of Finance and Administration Jim Van Voorst
reported that the shortfall would be made up through
other sources.
3. The Facilities Committee reported on its meeting
of April 6. Mary Ellen Mallia, Director of
Sustainability, gave a report on Sustainability
initiatives. Associate Vice President of Facilities
Management John Giarrusso gave a presentation
on 2017-18 budget implications for Facilities
Management and also on construction projects
around campus.
ii. New Business
1. The language in the draft strategic plan was
discussed.
2. Proposed changes to the Campus Impact Form
were presented and discussed, with new questions
raised about the form’s effectiveness in evaluating
the resource implications of new programs and the
final instructions
3. Also, the committee debated the final instructions
on the approval page, especially the instructions
given for the routing of forms.
iii. On July 26, Chair Fox attended the Libraries’ staff
meeting on the topic of proposed changes to the Science
and University Libraries.
iv. 4. In August, Chair Fox circulated a draft of the new
Campus Impact Form that included the proposed
changes.
. Actions Taken
a.
The Council approved updates to the Campus Impact Form.
. Recommendations.
a.
None at this time.
UPPCReport090117 for SEC Meeting on 09/11/17. Submitted by
James Collins, Chair 2017 - 2018.
. Information:
a.
The Council met on August 30. It heard a report from VP for
Finance and Administration James Van Voorst, and council
members discussed the basis for the VP’s remarks about the
capital side of the budget regarding the CEAS/Schuyler
renovations and other works, and about the operational side of
the budget, focusing on enrollments and complexities of the
Excelsior program.
. The council heard a report from Sridar Chittur, Chair of the
Facilities Committee, and discussed ways of helping define
committee goals for this year. That discussion will continue,
and administrative visitors will be requested to help shape that
agenda. Chair Collins raised the issue of constituent concerns
over space changes made in the main University Library and
the College of Arts and Sciences.
. The council heard a report from Prof Mitch Leventhal, Chair of
the Resource Analysis and Planning Committee, and discussed
staffing of the committee, and a schedule of reports to the full
council, tied to committee meetings with representatives from
the Office for Finance and Administration.
. Chair Collins provided an overview of Council mission and
functions for new members; reported on the current state of the
University’s strategic plan, based on summer Campus
Governance Leaders, and discussed appointments of Senate
representatives to the Assessment Advisory Committee for the
Assessment of Non-Academic Administrative Units -- Professors
Stefl-Mabry from UPPC, Kressner from GOV, and Ng from CAS.
. The Council discussed proposed revisions to the Campus
Impact Form, all of which were accepted, with additional
modifications.
The Council also discuss recent meeting of Senate officers with
members from the Provosts, Office of Graduate Education, and
Office of Undergraduate Education to improve routing of
academic programs through the administrative and shared
governance process. It was decided not to adopt strict
deadlines for proposals but rather to encourage early
consultation about all proposed program changes, whether of
(apparently) small or large scale.
2. Actions:
a. None taken
3. Recommendations:
a. That the Senate leaders and appropriate councils, as well as the
Offices of Undergraduate and Graduate Education
communicate with Academic Deans and Departments about the
need to consult early with representatives of the Deans of
Undergraduate and Graduate Education about all proposed
academic programs and changes to existing programs. Such
consultation will help those involved to better understand the
scope of the proposed changes, their implications for more than
the proposing academic units, and the best or most feasible
timetable for their review.
