Senate Bill No. 0405-28
UNIVERSITY SENATE
UNIVERSITY AT ALBANY
STATE UNIVERSITY OF NEW YORK
Introduced by:
Committee on Academic Freedom, Freedom of Expression and
Community Responsibility
Date:
April 21, 2005
POLICY FOR RECOGNITION OF FACULTY AND STAFF ORGANIZATIONS
IT IS HEREBY PROPOSED THAT THE FOLLOWING BE ADOPTED:
1.
That the University Senate approves the attached proposal as approved and recommended
by the Committee on Academic Freedom, Freedom of Expression and Community
Responsibility.
2.
That this proposal be forwarded to the President for approval.
POLICY FOR RECOGNITION OF FACULTY AND STAFF
OGANIZATIONS
RATIONALE
In the meeting of the University Senate on November 3, 2003 under the
discussion of the Resolution 0304-02R, Resolution for Recognition of SUNY
Albany Peace and Justice, it was stated that the Senate (specifically
CAFECOR) should develop rules and institute a mechanism by which future
faculty-based organizations can receive recognition. The formation of the
faculty group Peace and Justice was provisional upon the creation of these
rules. It was agreed upon that CAFECOR would look into this matter.
Universities are traditionally structured around departments and centers.
The rationale behind creating faculty and staff organizations is to allow
faculty and staff across the campus to participate in activities of mutual
interest. Other colleges and universities have precedence for faculty and
staff organizations. Specific universities with freely accessible regulations
concerning formation of faculty organizations are the University of Texas at
Brownsville, Arizona State University, the University of Texas at San
Antonio, the University of Vermont, and the University at Buffalo, State
University of New York (see Appendix I).
IT IS HEREBY PROPOSED THAT THE FOLLOWING BE ADOPTED:
I. Policy mission statement
1.01) The University at Albany, State University of New York, is an academic
community dedicated to promotion of education. A university is, above all, a
place where intellectual life is central and where faculty, staff, and students
strive together for excellence in the pursuit of knowledge. It is a particular
kind of community with special purposes.
1.02) Except as otherwise provided in this statement, groups or
organizations are recognized by the Provost (or his/her designee), when
such faculty and staff group or organization is determined to enhance the
educational, cultural, social, health, or recreational opportunities of
University community members in a manner which also benefits the
University in view of its mission, purpose, and goals. The University
recognizes and will respect the right of its faculty, staff, and students to
organize and express themselves.
II. Criteria for eligibility
2.01) The University will recognize faculty and staff organizations that are
comprised of University at Albany faculty, staff, and students in which
majority of members are faculty and staff.
2.02) The University at Albany’s Community Rights and Responsibilities
shall apply to members of faculty and staff organizations on the University
at Albany campus.
2.03) Faculty and staff organizations and/or their officers may be charged
with, and held responsible for violations of these conduct codes. Sanctions
against the faculty and staff organization, and its officers may include
revocation of recognition of the group, appropriate sanctions pursuant to
Section VIII of the University at Albany’s Community Rights and
Responsibilities.
I.
Privileges of faculty and staff organization recognition
3.01) Any faculty and staff organization formed should retain all rights and
privileges (excluding funding) accorded to officially recognized student
organizations in either the Undergraduate Student Association or the
Graduate Student Organization, including, but not necessarily limited to:
Use of campus facilities and ability to reserve space
Authorization to hold meetings and functions on campus
Use of campus bulletin boards for posting
Event posting on event calendars
Ability to create an organizational web account
Authorization for informational tabling
Authorization to set up email accounts on the university mail
server
Ability to set up its own bank account through voluntary
contributions
II.
Requirements and procedures to be an officially recognized
organization
4.01) A faculty and staff organization may apply for official recognition
through the Office of the Provost or his/her designee.
4.02) Each organization should apply through a process similar to that for
student organization recognition. A constitution should be provided
including: 1) name or organization, 2) purpose/mission, 3) a list of at least 4
members and officers, 4) form of government, 5) provision for meetings, 6)
definition of quorum, 7) provision for dues, if necessary, 8) provision for
impeachment of officers, 9) provision for amendments, and 10) provisions
for ratification. In addition, a list of acting officers with contact information
should be included, as well as a signed statement (registration form) that
the organization will comply with the University at Albany’s Community
Rights and Responsibilities, general university policies or procedures.
4.03) Failure to comply with University at Albany’s Community Rights and
Responsibilities policies or procedures may result in the suspension or
revocation of the faculty or staff group and or organization’s recognition by
the officer or body from whom recognition is obtained. The University may,
by written notice, withdraw recognition of an organization that fails to
maintain the requirements for recognition or that abuses the privileges
noted in section 3.01 above.
4.04) All faculty and staff organizations at the University at Albany must
register at the start of each fall semester in order to be eligible to reserve
and utilize space on campus, secure posting privileges and utilize other
university resources. In addition, if an organization’s constitution has been
modified, it should be provided to the university for continued recognition.
APPENDIX I: Faculty/Staff Organization Registration Form
2004 - 2005 FACULTY/STAFF ORGANIZATION REGISTRATION FORM
All faculty and staff organizations at the University at Albany must register at the start of
each fall semester in order to be eligible to reserve and utilize space on campus, secure
posting privileges and utilize other University resources.
III. GROUP INFORMATION FOR 2004-2005
►Denotes Required Information
Please Print
►Name of Organization:
______________________________________________________
► Organization Office Address & Phone:
__________________________________________
_____________________________________________________________________________
► Organization e-mail:
__________________________________________________________
►Organizations must have a copy of their Constitution on file in
Provost’s Office.
Primary Faculty/Staff Officer or President
►Name:
►Address
►Phone #
►Cell #
►e-mail:
Vice President or Treasurer (circle one)
Name:
Address
Phone #
Cell #
e-mail:
Other Executive Board Members:
Name
Position/Responsibi
lities
Phone & Email
Public Relations
The information above will be made available to individuals making
inquiries about your organization. To suppress this information,
initial here:
►On the reverse side please list the persons responsible for making
reservations for this organization. Any office bearer of the organization
can make reservations. Their detailed information is provided on the next
page
Completed by: ____________________________________Phone: __________________
Name & Title
Reservation Contact 1
►Name:
►Title:
►Address
►Phone #
►e-mail:
Reservation Contact 2
Name:
Title:
Address
Phone #
e-mail:
Reservation Contact 3
Name:
Title:
Address
Phone #
e-mail:
Reservation Contact 4
Name:
Title:
Address
Phone #
e-mail:
PLEASE COMPLETE A WEB ACCOUNT APPLICATION TO CONTINUE OR
CREATE A WEB ACCOUNT.
OFFICE USE ONLY:
Constitution on file:
Y N
Room Agreement on file: Y
N
Group DB updated
Scheduler Updated
APPENDIX II: Faculty and Staff Organization Web Account Form
University at Albany ITS Computing Center
FACULTY/STAFF ORGANIZATION WEB ACCOUNT
(FASOWA)
FASOWAs are granted to all recognized University at Albany faculty and staff organizations, and on
an Information Technology UNIX system: Applications must be approved by the head of the
organization and the administration. A FASOWA is to be used only by the organization’s web
builder and only for the legitimate activities of the organization; that is, development and
deployment of the organization’s web page and organization e-mail (personal or other use is
excluded.).
Organization name: (no abbreviations)
______________________________________________________
President/Group Leader (print): _____________________________Phone #
_____________
Web Builder Name: ________________________________ Phone #:
___________________
USER ID: (choose a 2 to 8 letter name).
Userid/account names must reflect and represent the organization’s
name. Frivolous and unrelated names will be disallowed.
INITIAL/NEW PASSWORD:
_________________________________________________________________
1.
The password must be at least 8 characters and contain within the first 8
characters:
at least one letter
must end with a letter
at least one number
at least one special character from this set
! @ # $ % ^ * ( ) _ + - = } | [ ] \ : ; < > ? , . /
These three may NOT be used: & { ~
2.
The password may not contain any spaces or special characters not listed above.
3.
The password may not contain the user's first name, last name or Net ID.
4.
All letters must be in uppercase.
ORGANIZATION E-MAIL
The name you enter above will be your new organizational e-mail address
“USERID”@Albany.edu
Event calendars and important information will be distributed via this
address so please check and/or forward to an account which will be checked
regularly.
WEB A
DDRESS
All organizations will be listed at the following University web address:
http://www.albany.edu/facultystafflife/sa/groups/groups.html
In order to activate your link please make your request to ITS, CC 130.
As group leader, I authorize (the webmaster) to request a FASOWA
on behalf of the group and to have access to such account:
President/Group Leader Signature:
____________________________________________________________
Your acceptance and use of this account, and your signature on this form implies your acceptance of
the following terms and conditions of use:
1.
A FASOWA is to be used only for the legitimate activities of the organization; that is, development
and deployment of the organization’s web page and organization email (personal or other use
excluded).
2.
A FASOWA is to be used only by the individual who has applied for and been granted the account
on behalf of the organization.
3.
Neither group nor world writeable privileges should be set on any of the directories,
subdirectories, or files held in a FASOWA.
4.
FASOWAs will be expired at the end of the academic year.
5.
Ownership of the account can be transferred to another individual upon request of the head of
the organization. A new application form must be submitted to effect the transfer.
6.
Accounts will be monitored for appropriate use.
7.
Webbuilders must be responsive to instructions from the University Webmaster (required links
added, corrections made in a timely fashion).
8.
Web pages may be connected to the main web upon approval of the Provost’s office.
The University reserves the right to refuse or remove connections to faculty and staff
organizations web pages, which do not comply with University, Internet, or web policies.
