Senate Charter of 11/27/03 with April 2004 amendments
THE CHARTER OF THE UNIVERSITY SENATE
The Faculty Bylaws specify rights accorded to the Faculty by the Chancellor and Trustees of the State University
of New York. According to Article I Section 2.3-2.6 and Article II of those Bylaws, duly approved by the Faculty,
many of the rights and responsibilities of the Faculty are delegated to the University Senate. This Charter
specifies, subject to the Faculty Bylaws, the mechanisms by which the Senate shall accomplish its duties and
exercise its rights.
SI. Composition and Election
The composition of the Senate is specified by the Faculty Bylaws Article II Section 2. Election of Senators is
overseen by the Governance Council, as specified by Bylaws Article II Sections 5 and 8, and detailed in Section
SX.1.4.3. of this Charter.
SII. Definitions
In addition to those terms defined in the Bylaws Article I Sections 1 and 2.4, the following terms shall be employed
in the Senate Charter:
SII.1. Support Staff: The Support Staff is to include all full-time classified and other workers employed by the
University in clerical, maintenance, sales, food, or other positions not listed as teaching, managerial or
professional.
SII.2. Undergraduate Students: Undergraduate students are defined as those who are matriculated as
undergraduates as defined by current University policies.
SII.3. Graduate Students: Graduate students are defined as those who are matriculated as graduate students as
defined by current University policies.
SIII. Powers of the University Senate
SIII.1. The Senate shall interpret the extent of the powers and responsibilities specified to itself in Article I Section
2.3 of the Faculty Bylaws. Unless otherwise specifically directed by the Faculty, the Senate will construe
its charge in the broadest possible sense.
SIII.2. The Senate assumes that any policy, practice, or condition within the University which in its judgment
significantly affects the quality of the institution's legitimate functioning is a proper concern of the Faculty,
and hence, of the Senate.
SIII.3. In order to fulfill its responsibilities to be consulted on major appointments specified in bylaws Article II
Section 1.7, the Senate will interview final candidates for Provost and President.
SIV. Officers of the University Senate
In addition to those duties specified in the Faculty Bylaws Article II, Section 3.4:
SIV.1. the Chair
SIV.1.1. shall represent the Senate;
SIV.1.2. shall meet regularly with the President;
SIV.1.3. shall assist the Secretary in preparation of the minutes;
SIV.1.4. shall serve on the Committee on Council Nominations of the Governance Council;
SIV.1.5. may serve as the Presiding Officer of the Faculty, as specified in Bylaws Article I Section 3.
SIV.2. the Past Chair shall
SIV.2.1. chair the University Planning and Policy Council
SIV.2.2. serve on the Executive Committee of the Senate
SIV.2.3. serve on the Committee on Council Nominations of the Governance Council
SIV.2.4. produce the formal annual report of Senate activity required in SVI.1.1. in the September after
serving as Chair.
SIV.2.5. be available as needed to substitute for the Chair, including, as specified in Bylaws Article II
Section 7.4, to preside over the Senate.
SIV.3. the Vice Chair shall
SIV.3.1. chair the Governance Council and its Committee on Council Nominations
SIV.3.2. serve on the Executive Committee of the Senate
SIV.3.3. succeed to the office of Chair, as specified in Bylaws Article II Section 3.3.
SIV.4. the Secretary shall
SIV.4.1. chair the Liaison and Elections Committee of the Governance Council;
SIV.4.2. provide the Senate announcements specified in SVI.1.2.;
SIV.4.3. have primary responsibility for maintenance of electronic and written Senate documents;
SIV.4.4. serve on the Executive Committee;
SIV.4.5. serve on the Committee on Council Nominations of the Governance Council.
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SV. Councils of the Senate
Much of the routine business of the Senate occurs within its Councils. Councils may gather and disseminate
information, act on matters for which authority has been delegated from the Senate, and recommend action in the
form of Bills brought to the Senate. The composition of the councils, eligibility to chair, and council terms must be
consistent with Article II Section 6 of the Faculty Bylaws. Details on Council charges, operation, and structure are
specified in sections SVIII. and SX. of this Charter, specifically:
SX.1. Governance Council
SX.2. University Planning and Policy Council
SX.3. Undergraduate Academic Council
SX.4. Graduate Academic Council
SX.5. Council on Research
SX.6. Council on Academic Assessment
SX.7. Council on Promotions and Continuing Appointments
SX.8. Council on Libraries, Information Systems and Computing
SX.9. University Life Council
SVI. Operation of the Senate
SVI.1. Communication
As required in the Faculty Bylaws, Article II.1.6, the Senate shall regularly disseminate information about its
activities, both prospective and retrospective, to the Faculty.
SVI.1.1. The Past Chair will distribute the formal annual report of Senate activity required by the bylaws
every September.
SVI.1.2. The Secretary shall distribute brief announcements of recent and upcoming business to the entire
faculty before every Senate meeting.
SVI.1.3. The Chair shall distribute every September a complete list of all senators, all members of councils,
and all chairs of councils and committees.
SVI.1.4. The Governance Council and its Committee on Liaison and Elections shall assist in distribution of
information
SVI.1.5. The Executive Committee shall report to the Senate and to the University community.
SVI.1.6. Senators shall regularly report to their constituents.
SVI.2. Conduct of Meetings
In addition to those procedures specified in the Bylaws, particularly Article II, Section 7, the following procedures
will govern operation of the Senate:
SVI.2.1. A regular day and time for Senate meetings will be publicized as early as possible in the previous
year.
SVI.2.2. As specified in Bylaws Article II Section 7.5, Senate meetings may be observed by any member of
the University community.
SVI.2.3. Ordinarily, speakers on a topic shall be alternated as to their pro or con positions, with the
exception that no Senator shall be denied the right to speak at least once during the debate.
SVI.2.4. If a Senate meeting is still in session at 5 p.m., the Chair will call for an appropriate motion,
typically one of the following: to adjourn (implies no topic on the floor); to postpone the current
topic until the next regular meeting, to be followed by a motion to adjourn; to recess until (for
example, the following Monday at 3:30 p.m.); to continue discussion until (specific time); to move
the previous question, to be followed by a motion to adjourn, recess, or continue business until
(specific time).
SVII. The Executive Committee of the Senate
SVII.1. The composition and principal responsibilities of the Executive Committee are specified in the Faculty
Bylaws Article II, Section 4. The Executive Committee is also charged, according to Article II, Section 2.4,
with discretionary power to appoint Senators.
SVII.2. In addition, the Executive committee shall ensure that the Senate address Faculty responsibilities as
specified in Bylaws Article I Section 2, and exercise the powers of the Senate as specified in Section SIII.
of this Charter, in the broadest possible sense.
SVII.3. To facilitate the conduct of Senate meetings, the Executive Committee may appoint a parliamentarian.
SVII.4. The Executive Committee shall be responsible for oversight of council operations to ensure that Council
Chairs fulfill their obligation as specified in SVIII.3.7..
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SVII.5. The Executive Committee will review proposals and agenda items and may recommend for or against
them. The Executive Committee will either refer a proposal to an appropriate Council or place it on the
Senate agenda. The Executive Committee may not prevent such items from appearing on the Senate
Agenda.
SVII.6. The Executive Committee may establish subcommittees.
SVII.7. Standing Subcommittees of the Executive Committee
SVII.7.1. Two standing committees which shall report to the Senate through the Executive Committee shall
be appointed to be called upon as needed to author, review and implement policies governing the
conduct of the University community, and as needed, for alleged cases of misconduct.
SVII.7.2. Committee on Ethics in Research and Scholarship
SVII.7.2.1. Composition
SVII.7.2.1.1. CERS shall consist of six Teaching Faculty at the level of Full Professor, at
least two of whom shall be senators. Each member will commit to serving a
term of three years and will receive special training related to conducting
academic integrity inquiries and investigations.
SVII.7.2.1.2. The members of CERS shall be nominated for Senate approval by the
Committee on Council Nominations of the Governance Council.
SVII.7.2.1.3. The chair of CERS shall be selected by CERS from the continuing
members. This selection will occur in the spring for a one-year term to begin
the following academic year. The chair will serve on the Executive
Committee of the Senate.
SVII.7.2.2. Responsibilities
SVII.7.2.2.1. Review implementation of the policy and procedures on institutional
responses to allegations of misconduct in research and scholarship and
recommend revisions to the policy and procedures as needed.
SVII.7.2.2.2. Receive and review yearly reports from the Vice President for Research on
the occurrence of cases pertaining to violations of academic integrity
principles in research and scholarship and their disposition.
SVII.7.2.2.3. Supply at least one member to serve on the Inquiry and Investigation
Committees charged with evaluating allegations of violations of academic
integrity in research and scholarship.
SVII.7.3. Committee on Academic Freedom, Freedom of Expression, and Community Responsibility
SVII.7.3.1. Composition
SVII.7.3.1.1. CAFFECoR shall consist of six Teaching Faculty, at least two of whom shall
be senators and at least three at the level of Full Professor, who shall serve
two-year terms and up to four Professional Faculty.
SVII.7.3.1.2. The members of CAFFECoR shall be nominated for Senate approval by the
Committee on Council Nominations of the Governance Council.
SVII.7.3.1.3. The chair of CAFFECoR shall be selected by CAFFECoR from the
continuing members. This selection will occur in the spring for a one-year
term to begin the following academic year. The chair will serve on the
Executive Committee of the Senate.
SVII.7.3.2. Responsibilities.
SVII.7.3.2.1. The Senate affirms its commitment to the principle that the widest possible
scope for freedom of expression is the foundation of an institution dedicated
to vigorous inquiry, robust debate, and the continuous search for a proper
balance between freedom and community responsibility.
SVII.7.3.2.2. CAFFECoR shall be responsible for establishing and interpreting policies
and procedures concerning academic freedom and ethics which shall govern
the conduct of the University community, and also for those matters for which
it is given responsibility by negotiated employment conditions.
SVII.7.3.2.3. CAFFECoR shall serve as a hearing body available to those members of
the University Community who feel that their freedom of expression has been
unfairly suppressed.
SVII.7.3.2.4. CAFFECoR shall be responsible for establishing procedures for
investigating and for oversight of investigation of charges brought against
members of the Faculty as specified in the Faculty Bylaws Article I, Section
2.2.4, except as determined by CERS to be primarily matters of misconduct
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in scholarship and research, or as specified by other University regulations.
Issues may be brought to the Chair of CAFFECoR, who will then call a
meeting as needed.
SVIII. Council Structure and Operation
In addition to structure detailed in SV.:
SVIII.1. Each senator, except ex officio senators, ordinarily must serve on a council.
SVIII.2. Council meetings normally may be observed by any member of the University community. Under certain
circumstances, a council may vote to close a meeting. Closure must be reported to the Senate.
SVIII.3. Council chairs
SVIII.3.1. Unless otherwise specified, each council shall elect a chair from among its eligible members.
SVIII.3.2. The election shall occur at an organizational meeting. An organizational meeting of each council
shall be convened by the Vice Chair of the Senate or designee before September 1, but no
sooner than 2 weeks after the completion of election of Senators at Large.
SVIII.3.3. As stated in Article II Section 6.3 of the bylaws, council chairs must be senators. If a council is
unable to elect a chair from among its senators, it may nominate its chair-elect to be appointed for
a one year term as a senator by the approval of the Senate.
SVIII.3.4. Council chairs shall provide council schedules and, as possible, agendas to the Senate Secretary
to be posted at least one week in advance.
SVIII.3.5. Minutes shall be recorded and drafted by the appropriate support staff, and edited by the council
chair. Minutes shall be presented to the council at its next meeting and posted once approved by
the council.
SVIII.3.6. Council chairs will verbally report at each Senate meeting, and preferably supply in advance a
brief written report to the Secretary for inclusion in a summary of council activity to be available at
the meeting. That report will distinguish between informational sections, reports of actions, and
recommendations for action.
SVIII.3.7. Council chairs are responsible for ensuring that
SVIII.3.7.1. councils meet on a regular basis.
SVIII.3.7.2. councils fulfill their charges in a timely manner.
SVIII.3.7.3. in fulfillment of their respect charges, councils effectively balance their attention to
routine business and broader policy issues.
SVIII.3.7.4. council work engages council members to contribute fully and develops governance
leadership.
SVIII.3.8. Council chairs serve on the Executive Committee and on the Committee on Council Nominations
of the Governance Council.
SVIII.4. Reporting to Senate: The informational section of a council report may be questioned during a Senate
meeting while the report is on the floor. A Senator may challenge any action taken by a Council, by
making an appropriate motion under "new business."
SVIII.5. Committees: Councils may create committees and subcommittees. Typically, every member of the
council, except ex officio members, will serve on a committee.
SVIII.5.1. Unless otherwise specified, the membership of the committee shall be nominated by the council
chair and approved by the council. Normally no committee shall have more than one member
from the same academic unit. The council shall replace committee members who are absent for
more than four consecutive meetings, who are unable to attend meetings, or who are no longer
part of the constituency they represented.
SVIII.5.2. Unless otherwise specified, committees shall include at least two members of the council.
SVIII.5.3. Unless otherwise specified, the chair of the committee shall be elected by the committee, from
among the council members on the committee.
SVIII.5.4. It shall be clearly specified in the committee charge what actions are delegated to the committee,
and all such actions are to be subject to the approval of the council as a whole. Committees may
also be empowered to gather information for the council and to recommend action to the council.
SVIII.5.5. Reports of committee meetings and their actions and recommendations shall be provided in
writing to the council by the committee chair and, once accepted by the council, shall be part of
the council minutes.
SIX. Amendment of the Charter
Amendments to the Senate Charter may be suggested to the Executive Committee by any Senator. Amendments
proposed by a majority of the Executive Committee or proposed by a petition of 10% of the Senate members must
be submitted to the Secretary and brought to a vote by the Senate. The Secretary will circulate the proposed
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amendment at least three weeks prior to the Senate meeting at which the vote is scheduled. Passage of
amendments requires a 2/3 vote of senators present, and the presence of a quorum, as specified in Bylaws
Article II, Section 7.6.
SX. Senate Councils
The Senate may create or eliminate councils, except that the Executive Committee and the Governance Council
are created by the Faculty Bylaws in Article II, Sections 4 and 5. Following are the councils, their compositions
and their charges:
SX.1. Governance Council
The Governance council is created and charged with certain responsibilities in Article II, Section 5 of the Faculty
Bylaws. Additional structure and responsibilities are established by this charter.
SX.1.1. Composition
SX.1.1.1. The Senate Vice Chair, the Senate Secretary, the President of the Graduate Student
Organization, and the Chair of the Student Association Senate, or their designees, ex
officio.
SX.1.1.2. At least 6 but not more than 8 Teaching Faculty, which shall include at least 1 from
each of the uptown, downtown, and east campuses, and which shall include at least 4
senators.
SX.1.1.3. At least 2 but not more than 4 Professional Faculty, including at least 1 senator.
SX.1.1.4. The chair shall be the Vice Chair of the Senate.
SX.1.1.5. The staff support member for the council shall be the support staff person assigned to
the Senate.
SX.1.1.6. No more than 2 voting members selected from Faculty or Staff who are not students
or Voting Faculty.
SX.1.2. Handbooks. The council shall develop and keep updated
SX.1.2.1. a Governance handbook for dissemination to all University members, describing
Senate Governance and the importance of its role in University operation.
SX.1.2.2. a Senate handbook for dissemination to all Senators, describing their responsibilities,
including reporting to constituents and transmitting their feedback to governance
bodies.
SX.1.2.3. a Council Chair and Officer handbook describing Senate council chair and officer
responsibilities.
SX.1.3. The Committee on Assessment of Governance and Consultation shall evaluate the
effectiveness of governance in representing its constituencies, in addressing issues and
concerns, and in affecting institutional decisions.
SX.1.3.1. The Committee on Assessment of Governance and Consultation shall consist of no
more than 8 members, including at least 3 members of the Council, at least 5
Teaching Faculty, and no more than 2 voting members selected from Faculty or Staff
who are not students or Voting Faculty.
SX.1.3.2. The Committee shall assess:
SX.1.3.2.1. the structure and functioning of governance;
SX.1.3.2.2. the responsiveness of governance bodies to their constituencies;
SX.1.3.2.3. the effectiveness of Faculty participation in decision-making, as specified in
Article I, Sections 2.2 and 2.4 and Article II, Section 5.2 of the Faculty
Bylaws.
SX.1.3.3. The Committee shall develop and regularly administer assessment instruments,
conduct data analysis and report findings to the Council.
SX.1.4. The Committee on Liaison and Elections shall work with schools and colleges, and with the
University community at large, to disseminate information about University governance, conduct
Senate forums, and facilitate communication between the University Senate and its
constituencies. It shall be responsible for communication with the SUNY-wide Senate. It will
apportion Senate seats annually among schools and colleges, oversee, conduct, and report on
elections for SUNY-wide and at-large Senators, and facilitate timely election of student Senators
and of Faculty Senators representing schools and colleges.
SX.1.4.1. Composition. The Committee on Liaison and Elections shall consist of eight
members of the Voting Faculty distributed approximately according to the numbers of
faculty in the various schools and colleges, including at least three council members,
the Secretary of the Senate ex officio, at least one campus member of the SUNY-wide
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Faculty Senate ex officio, and no more than 2 voting members selected from Faculty
or Staff who are not students or Voting Faculty. The committee will be chaired by the
Senate Secretary.
SX.1.4.2. Liaison function. The Committee shall
SX.1.4.2.1. advise and assist the Secretary concerning the Senate website and on timely
and wide dissemination of information to constituents and to the university
community; and on sharing information with the SUNY-wide Senate;
SX.1.4.2.2. advise and assist the Chair and Secretary of the Senate on Senate forums,
workshops, information sessions, and other Senate-sponsored events; and
on the Senate’s annual calendar.
SX.1.4.2.3. coordinate Senate business with the governance activities of schools and
colleges.
SX.1.4.3. Election function.
SX.1.4.3.1. The Committee oversees University and Senate Elections as specified in
Bylaws Article II Sections 2, 5 and 8. To partially fulfill its obligations towards
Senate elections the Committee shall:
SI.1.1.1.1.1. In the fall of each year apportion the representative Senators among
the schools and colleges, and between undergraduate and graduate
population, approve the procedures for election of senators within the
schools and colleges, and begin to conduct appropriate liaison to ensure
timely appointment of student senators, according to Bylaws Article II
5.3.
SI.1.1.1.1.2. ensure that the nomination processes for at-large and representative
Senators begin in January to meet the nomination, notification and
election deadlines.
SI.1.1.1.1.3. in February solicit nominations from the voting faculty in preparation for
conducting elections within the Senate for the offices of Vice Chair and
Secretary.
SI.1.1.1.1.4. nominate a slate for the election of Senators-at-large according to
Bylaws Article II, Sections 2.2 and 5.3.and conduct the election, to be
decided by plurality vote, by mail or email ballot.
SI.1.1.1.1.5. regularly declare Senate seats vacant and arrange for them to be filled
in accordance with Article II, Sections 8.2 and 8.3 of the Bylaws.
SX.1.4.3.2. The committee is responsible for conducting all University-wide faculty
balloting. The committee shall perform the election duties specified in the
Bylaws Article II section 5.3, and shall
SI.1.1.1.1.6. determine the specific applications of the definition of the Faculty and
Voting Faculty.
SI.1.1.1.1.7. conduct necessary liaison to ensure that nominations and elections for
UAS and SUNY-wide senators will occur in a timely manner.
SI.1.1.1.1.8. review and transmit to the Voting Faculty proposals for amendments to
the faculty Bylaws and conduct balloting as necessary as specified in
Bylaws Article IV Section 3.
SI.1.1.1.1.9. transmit to the Voting Faculty referenda as specified in Bylaws Article
V Section 1.
SX.1.4.3.3. The Committee shall consult on all non-governance committees and task
forces where Faculty representations is required, as specified by Article II
Section 5.5.
SX.1.5. The Committee on Council Nominations shall consist of the Chair, Past Chair, Vice Chair, and
Secretary of the Senate, the Chairs of the Senate Councils, one member elected from among the
Council members of the Committee on Liaison and Elections, and the incoming Secretary and
Vice Chair for the following year, if elections have taken place.
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SX.1.5.1. shall be chaired by the Vice Chair of the Senate.
SX.1.5.2. shall recommend to the Senate a slate of Council members and of members of the
standing committees of the executive committee before the penultimate spring Senate
meeting. Normally no council will have more than one member from the same
academic unit.
SX.1.5.3. may recommend to the Senate that council members who are absent for more than
four consecutive council meetings who are unable to attend council meetings or who
are no longer part of the constituency they represented, and council chair or Senate
officers who are no longer willing or able to perform their duties, be replaced.
SX.2. University Planning and Policy Council
SX.2.1. Composition:
SX.2.1.1. The President of the University, ex officio.
SX.2.1.2. The Provost, ex officio.
SX.2.1.3. The Vice President for Finance and Business, ex officio.
SX.2.1.4. The Chair of the Senate
SX.2.1.5. The Past Chair of the Senate
SX.2.1.6. At least eight and not more than ten Teaching Faculty, at least four of whom must be
senators.
SX.2.1.7. At least two, but not more than three Professional Faculty, including at least one
senator.
SX.2.1.8. One graduate student and one undergraduate student, both of whom must be
senators.
SX.2.1.9. No more than 2 voting members selected from Faculty or Staff who are not students
or Voting Faculty.
SX.2.2. The chair of the Council shall be the Past Chair of the Senate, or if unavailable, shall be elected
from among the senators.
SX.2.3. The Council shall have the responsibility for the oversight and development of the educational,
research and service programs of the University. The Council shall coordinate with other Senate
councils and with academic, governance, and administrative units, as appropriate, in carrying out
this responsibility. The Council shall make policy recommendations to the Senate.
SX.2.4. The Council as a whole shall be informed of and given opportunity to discuss, at the earliest
possible stages in their formulation, and shall review, with respect to strategic and budgetary
goals, prior to their adoption, proposals for new academic programs and actions affecting
continuance of existing programs. The Council shall make recommendations regarding such
proposals to the Senate for its approval.
SX.2.4.1. The Council shall recommend dates for implementing new programs or discontinuing
existing programs.
SX.2.4.2. The Senate Executive Committee will coordinate program review procedures
involving the Undergraduate Academic Council, the Graduate Academic Council, and
the Assessment Council, as appropriate.
SX.2.5. The Council as a whole shall be informed of and given opportunity to discuss, at the earliest
possible stages in their formulation, and shall review, with respect to strategic and budgetary
goals, proposals for new research programs, centers and facilities and actions affecting
continuance of existing programs. The Council shall make recommendations regarding such
proposals to the Senate which shall review them prior to their adoption. The Senate Executive
Committee will coordinate program review procedures with the Research Council, as appropriate.
SX.2.6. The Council shall be consulted both on the size and general composition of the student body and
shall make recommendations to the Senate for review.
SX.2.7. The Council shall, in consultation with the Registrar and other appropriate parties, make
recommendations to the Senate for changes in the academic calendar policy.
SX.2.8. The Council shall seek formal representation on budget advisory bodies established by the
President and Provost, and its representatives shall report to the Council in order to facilitate the
Council’s review and advice.
SX.2.9. Resource Analysis and Planning Committee
SX.2.9.1. The Resource Analysis and Planning Committee will review important recent trends
and developments in the University budget, including changes in funding sources and
expenditures. It also shall review the development and implementation of the
University’s Strategic Plan. As appropriate, it shall make recommendations to the
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University Planning and Policy Council.
SX.2.9.2. The Committee shall include the Vice President of Finance and Business, ex officio,
or designee.
SX.2.9.3. The Committee shall include at least 6 and no more than 8 teaching faculty appointed
by the Governance Council, including at least 3 Council members, 2 of whom are
senators, and no more than 2 voting members selected from Faculty or Staff who are
not students or Voting Faculty.
SX.2.9.4. The Committee shall include 1 Professional Faculty member, appointed by the
Governance Council.
SX.2.9.5. The Committee shall include 1 undergraduate student selected by the Student
Association and 1 graduate student selected by the Graduate Student Organization.
SX.2.9.6. The Committee shall submit recommendations to the Council for approval for
submission to the Senate.
SX.2.9.7. The chair shall be elected from among the Council members.
SX.2.10. University Facilities Committee
SX.2.10.1. The University Facilities Committee shall review master planning, including planning
for major new buildings and facilities; the operation of facilities; renovation; and
management, including traffic, transportation, and parking. As appropriate, it shall
make recommendations to the University Planning and Policy Council.
SX.2.10.2. The Committee shall include the Vice President of Finance and Business or
designee, ex officio.
SX.2.10.3. The Committee shall include at least 4 and not more than 6 teaching faculty, at least
2 of whom are Council members with at least 1 senator, at least 1 and not more than
2 Professional Faculty, to be appointed by the chair of the Council in consultation with
the governance Council, and no more than 2 voting members selected from Faculty or
Staff who are not students or Voting Faculty.
SX.2.10.4. The Committee shall include 1 undergraduate student and 1 graduate student.
SX.2.10.5. The chair shall be elected from among the Council members.
SX.3. Undergraduate Academic Council
SX.3.1. Composition
SX.3.1.1. The Dean of Undergraduate Studies or his/her designee, ex officio
SX.3.1.2. The Director of the General Education Program, ex officio
SX.3.1.3. At least six but not more than eight Teaching Faculty, at least three of whom must be
senators, representing a variety of academic disciplines and campus locations
SX.3.1.4. At least two but not more than three Professional Faculty, one of whom must be a
senator
SX.3.1.5. One Graduate Student
SX.3.1.6. At least two but not more than three Undergraduate Students, one of whom must be a
senator
SX.3.1.7. No more than 2 voting members selected from Faculty or Staff who are not students
or Voting Faculty.
SX.3.2. The staff support person for the Council shall be an Assistant Dean in the Office of Undergraduate
Studies
SX.3.3. The Council as a whole shall have the responsibility for implementing the conduct of the
University’s undergraduate educational program.
SX.3.4. The Council as a whole shall review all new undergraduate academic program proposals and all
proposals that would affect the continuation of undergraduate programs. It shall submit
recommended programs or eliminations to the University Senate for approval.
SX.3.4.1. All proposals for new undergraduate academic programs shall be submitted to the
Council, which shall consult with the University Planning and Policy Council and,
when appropriate, with the Graduate Academic Council as part of its deliberations.
SX.3.4.2. All new programs recommended by the Council shall be submitted to the University
Senate for approval.
SX.3.4.3. Normally new undergraduate courses will receive final approval from the schools and
colleges, but the Council shall have the power to review the academic merit of
courses and require reconsideration. The Council shall approve all revisions in
existing undergraduate instructional programs. The Council may, at its discretion,
delegate authority for minor revisions to the Dean of Undergraduate Studies.
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SX.3.5. The Council as a whole shall review all assessments of undergraduate academic programs
including those from the Council on Academic Assessment and shall recommend changes it
deems desirable.
SX.3.5.1. It shall approve all revisions in existing undergraduate instructional programs.
SX.3.5.2. The Council may, after due consideration, recommend suspension or discontinuance
of a program to the Provost and to the President.
SX.3.6. The Council as a whole shall: establish such undergraduate academic regulations as it deems
necessary; formulate policies for independent study and internship programs and regularly review
such established policies and programs; insure and review procedures for individual student
academic grievances at school and college levels; establish criteria for determining
undergraduate academic standing, probation, and dismissal, undergraduate academic honors,
undergraduate admissions policy, and undergraduate graduation requirements and standards.
SX.3.7. To accomplish these objectives the Council shall establish committees such as curriculum,
admissions, academic standing, honors, interdisciplinary studies, and general education. These
committees and subcommittees may consider any matter referred to them by the Council.
SX.3.8. Committee on Admissions and Academic Standing
SX.3.8.1. The Committee shall consist of no more than ten members, including at least three
members of the Teaching Faculty, at least two of whom are members of the Council,
one Professional Faculty, one Undergraduate Student, and no more than 2 voting
members selected from Faculty or Staff who are not students or Voting Faculty.
SX.3.8.2. Charges relating to Admissions: The Committee shall establish criteria for the
admission of undergraduate students, serve as an appellate body for reviewing
admissions decisions, make recommendations concerning the size and composition
of the undergraduate student body, review and evaluate special admissions category
programs, and establish and review policies governing the awarding of placement and
credit for non-University at Albany independent study, proficiency examinations, and
experiential learning programs. It shall advise the Undergraduate Admissions Office
in cases where the admission criteria do not apply to an applicant's special
qualifications and experience.
SX.3.8.3. Charges relating to Academic Standing: The committee shall develop and review
academic standards and regulations including such matters as classification and
status, grading, retention, program registration and adjustments, and course load. It
shall insure and review procedures for individual student academic grievances at the
school and college level and to serve as an appellate body for academic grievances at
the university level.
SX.3.8.4. Appellate Subcommittee on Academic Standing
SX.3.8.4.1. An appellate Subcommittee on Academic Standing shall consist of a Chair
who is a member of the Committee on Admissions and Academic Standing
and the Council, at least three Teaching Faculty, one but not more than two
designated representatives of the Dean of Undergraduate Studies, the
Director of the Office of Judicial Affairs or designee, the Director of the
Advisement Services Center or designee, the Director of the Educational
Opportunities Program or designee, and two undergraduate students. Three
representatives will be invited from the College of Arts and Sciences and one
from each of the following: Business, Criminal Justice, Education, Information
Science and Policy, Rockefeller College, and Social Welfare.
SX.3.8.4.2. The subcommittee has the authority to grant petitions for students seeking
reinstatement and may establish specific academic conditions for any
student granted reinstatement. It has the authority to grant petitions for
students seeking exception to being placed on Academic or Terminal
Probation. The subcommittee has the authority to grant student-requested
exceptions to University-wide academic policies. It may develop and
propose to the Committee on Academic Standing guidelines whereby
designated administrative officers may grant exceptions to University
policies.
SX.3.9. Committee on Curriculum and Honors
SX.3.9.1.1. The Committee shall consist of no more than ten members, including at least
three members of the Teaching Faculty, at least one of whom is a member of
the Council, one Professional Faculty, one Undergraduate Student, and no
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Senate Charter of 11/27/03 with April 2004 amendments
more than 2 voting members selected from Faculty or Staff who are not
students or Voting Faculty.
SX.3.9.1.2. It shall review proposed new undergraduate major, major honors, minor,
certificate and other instructional programs referred to it by the Council.
SX.3.9.1.3. It shall evaluate existing undergraduate major, major honors, minor,
certificate and other instructional programs when requested to do so by the
Council or, through the Council, by the Academic Program Review
Committee of the Council on Academic Assessment.
SX.3.9.1.4. It shall develop and recommend to the Council the University-wide patterns
for baccalaureate degrees.
SX.3.9.1.5. It shall avoid duplication and overlap of undergraduate courses approved by
the schools and colleges by having the authority to review and return for
reconsideration such courses.
SX.3.9.1.6. It shall develop and review academic standards and regulations pertaining to
dean's list, dean’s commendation for part-time students, and graduation with
honors and recommend any changes to the Council.
SX.3.9.1.7. It shall adjudicate appeals from students denied honors by their individual
department or program honors committee.
SX.3.10. Committee on General Education
SX.3.10.1. The Committee shall consist of the Dean of Undergraduate Studies (ex officio), the
Director of the General Education Program (ex officio), at least five but no more than
ten members of the Teaching Faculty, at least three of whom are members of the
Council, two Professional Faculty, two Undergraduate Students, at least one of whom
is a member of the Council, and no more than 2 voting members selected from
Faculty or Staff who are not students or Voting Faculty. The Chair of the Council will
consult with the Dean of Undergraduate Studies when determining the membership of
this Committee.
SX.3.10.2. Ordinarily, the Director of the General Education Program is Chair of this Committee.
SX.3.10.3. This Committee is charged with considering and approving new courses proposed
for inclusion in the General Education Program as well as revisions to existing
courses designed to qualify them for the program.
SX.3.10.4. The Dean of Undergraduate Studies shall have authority to grant waivers and make
appropriate substitutions for individual students. The Committee shall serve as an
appellate body for students who are not satisfied with the Dean’s decision.
SX.3.10.5. In response to feedback from the Council on Academic Assessment’s General
Education Assessment Committee or requests from other interested campus parties,
the Committee shall consider revisions of the nature, structure, criteria, regulations,
and/or administration of the General Education Program.
SX.3.10.5.1. If the assessment results indicate a course has not sufficiently met the
objectives of the category, the Committee may suggest revisions necessary
for the course's continuance in the category or may designate the course to
be discontinued as a course in the category, effective at the end of the spring
term of the next academic year. Any decision to discontinue a course must
provide sufficient opportunity for appeal and revision and must be approved
by the Council.
SX.3.10.5.2. When the potential problems are brought to the Committee’s attention
relating to variety of choice, supply within the category, category objectives
and criteria, assessment methodologies, and potential negative impacts on
subpopulations of students (e.g., transfers, students in certain majors), the
Committee shall consider these issues and, as warranted, propose policy
revisions to the Council.
SX.3.10.5.3. Should the SUNY-mandated General Education requirements and attendant
regulations and procedures be expanded or revised, the Committee shall be
the primary governance body charged with proposing revisions of the
University’s program.
SX.3.10.5.4. In accordance with SUNY policies, the Committee may consider appeals
from academic units to seek exemptions of a portion of the General
Education Program for their students. If the exemption sought involves a
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SUNY-mandated General Education requirement, the Committee may
recommend through the UAC that the University Senate request the
President to request such a waiver from the SUNY Provost.
SX.3.10.5.5. The Committee shall also consider such concerns as assessing the
sufficiency of the variety and number of seats within each category
requirement and matters relating to faculty development within General
Education.
SX.3.10.6. General Education Assessment Subcommittee
SX.3.10.6.1. The General Education Assessment Subcommittee shall be responsible for
establishing and overseeing reviews of the General Education Program.
SX.3.10.6.2. The Subcommittee shall consist of no more than thirteen members,
including at least six members of the Teaching Faculty, at least three of
whom are members of the Committee, one Professional Faculty, one
Graduate Student, one Undergraduate Student, the Director of Assessment,
Office of Undergraduate Studies, ex officio, and no more than 2 voting
members selected from Faculty or Staff who are not students or Voting
Faculty.
SX.3.10.6.3. The Chair of the Subcommittee shall be a member of the Teaching Faculty
who is also a member of the Council.
SX.3.10.6.4. The Subcommittee shall conduct an assessment for each General
Education category on a regular cycle.
SX.3.10.6.5. The Subcommittee shall submit its assessments of General Education to the
Council and, for information, to the General Education Committee of the
Undergraduate Academic Council..
SX.3.11. Committee on Interdisciplinary Studies
SX.3.11.1. The Committee shall consist of no more than 10 members, including the Assistant
Dean(s) of Undergraduate Studies responsible for coordinating University-Wide
internships, independent study and interdisciplinary studies ex officio, at least three
members of the Teaching Faculty, at least one of whom is a member of the Council
and one of whom is a member of University Libraries, one Professional Faculty, one
Undergraduate Student, and no more than 2 voting members selected from Faculty or
Staff who are not students or Voting Faculty.
SX.3.11.2. The Committee shall establish and maintain liaisons with all university schools and
colleges and other appropriate campus offices for the purposes of encouraging,
promoting, and coordinating interdisciplinary studies on a campus-wide basis.
SX.3.11.3. The Committee shall develop and recommend changes in existing practices or
regulations for the purpose of facilitating undergraduate interdisciplinary studies.
SX.3.11.4. The Committee shall avoid duplication and overlap of undergraduate interdisciplinary
studies courses approved by the schools and colleges by having the authority to
review and return for consideration such courses.
SX.3.11.5. The Committee shall receive and review proposed new faculty-initiated
interdisciplinary majors and minors for recommendation to the Undergraduate
Academic Council for appropriate handling. It shall evaluate existing faculty-initiated
interdisciplinary majors and minors when authorized by the Undergraduate Academic
Council for appropriate handling.
SX.3.11.6. The Committee shall receive and approve or disapprove proposed student-initiated
interdisciplinary majors.
SX.3.11.7. The Committee shall recommend and monitor "U Uni," “U Unl”, and other “U” prefix
course offerings to facilitate serious independent study and participation in special
projects and experimental programs and courses which are not provided for through
other course offerings and/or which involve faculty from more than one school or
college.
SX.3.11.8. The Committee shall receive and approve or disapprove student and instructor
proposals for U Uni offerings.
SX.4. Graduate Academic Council
SX.4.1. Composition:
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SX.4.1.1. The Dean of Graduate Studies or his/her designee, ex officio
SX.4.1.2. At least six but not more than eight Teaching Faculty (two of whom must be senators
and one must be a member of the library staff), representing a balance of disciplinary
areas.
SX.4.1.3. One Professional Faculty member
SX.4.1.4. At least one but not more than three graduate student(s) (one must be a senator)
SX.4.1.5. No more than one undergraduate student
SX.4.1.6. No more than 2 voting members selected from Faculty or Staff who are not students
or Voting Faculty.
SX.4.2. The staff support person for the Council shall be a designee of the Dean of Graduate Studies.
SX.4.3. The Council shall have the responsibility for the conduct of the University’s graduate educational
program.
SX.4.4. The Council as a whole shall review all proposals for new graduate programs. It shall submit
recommended program approvals to the University Senate for consideration.
SX.4.5. The Council as a whole shall review proposals that would affect the continuation of graduate
programs
SX.4.5.1. It shall consider assessment reports pertaining to graduate programs including those
from the Council on Academic Assessment and shall recommend changes it deems
desirable.
SX.4.5.2. After due consideration, the Council may bring a recommendation to suspend or
discontinue of a program to the Senate.
SX.4.6. The Council, through its Committee on Curriculum and Instruction, shall have responsibility for
the graduate academic curriculum. The committee shall have no more than eight members and
shall include at least five Teaching Faculty, at least two of whom are on the Council.
SX.4.6.1. The committee shall consider all revisions to existing graduate degree programs and
shall submit all recommended changes to the Council for final approval.
SX.4.6.2. The committee shall review new graduate courses and substantive changes to
existing graduate courses, as approved within the schools and colleges, subject to
final review by the Council.
SX.4.7. The Council, through its Committee on Admissions and Academic Standing shall establish
criteria for determining academic standing and admissions policy and its application. The
committee shall include no more than eight members, including at least five Teaching Faculty, at
least two of whom are on the Council, and no more than 2 voting members selected from Faculty
or Staff who are not students or Voting Faculty.
SX.4.7.1. It shall review changes to standards and procedures for admission to graduate study
recommended by the schools, colleges, and departments.
SX.4.7.2. It shall review changes in standards and procedures for admission to candidacy for
graduate degrees recommended by schools, colleges, and departments.
SX.4.7.3. It shall review such actions of the Dean of Graduate Studies or of school deans and
department chairs dealing with academic standing or academic grievances as are
brought before it by any interested party.
SX.4.7.4. The committee shall submit all recommended changes and actions to the Council for
final approval.
SX.4.8. The Council, through its Committee on Educational Policy and Procedure shall provide
recommendations on policies concerning the administration and the conduct of graduate
programs. The committee shall consist of no more than eight members, including at least five
Teaching Faculty, at least two of whom are on the Council, and no more than 2 voting members
selected from Faculty or Staff who are not students or Voting Faculty.
SX.4.8.1. The committee shall recommend to the Council such graduate academic regulations
as it deems necessary.
SX.4.8.2. The committee shall insure and review procedures for individual student academic
grievances at school and college levels.
SX.4.8.3. The committee shall submit all recommendations to the Council for approval. Policy
changes are then brought to the Senate for consideration if approved by the Council.
SX.5. Council on Research
SX.5.1. Composition
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SX.5.1.1. The Vice President for Research or designee, ex officio
SX.5.1.2. At least 6 but normally not more than 12 Teaching Faculty, of whom at least four are
senators, from a variety of academic disciplines
SX.5.1.3. At least one, but not more than two Professional Faculty
SX.5.1.4. At least one, but not more than two Graduate Students
SX.5.1.5. One Undergraduate Student
SX.5.1.6. No more than 2 voting members selected from Faculty or Staff who are not students
or Voting Faculty.
SX.5.2. The staff support member for the council shall be the assistant to the Vice President for Research
SX.5.3. The Council as a whole shall regularly review research activities and the allocation of research
funds within the University. It shall consider the relationship between teaching and research. The
Council shall oversee policy on University research, including that described in the University
policy on Organized Research Units. It shall make policy recommendations to the Senate.
SX.5.4. The Council as a whole shall be informed on and given opportunity to discuss, at the earliest
possible stages in their formulation, proposals for new research initiatives or actions affecting the
continuance of existing programs. This would include, but not be limited to, Council
responsibilities related to establishment and continuance of Centers, Institutes or Laboratories as
guided by the University Policy on Organized Research Units. The Council will advise the Vice
President for Research on such matters and shall make recommendations to the University
Planning and Policy Council and the Senate when it determines that major new research
initiatives and commitments might significantly affect University organization and resource
allocation.
SX.5.5. The Council shall be responsible for all policies that guide research procedures being conducted by
University members with regard to the well-being of animal and human subjects, safety standards,
and compliance with other regulatory standards. The council will regularly confer with the
University institutional review boards in these matters, and will review their operation and policy
implementation.
SX.5.6. The Council shall conduct or participate in the review of applications to internal campus research
support mechanisms. It may do so by the creation of ad hoc committees that include expertise
from faculty who are not members of the Council.
SX.5.7. The Council shall conduct or participate in the processes by which campus or SUNY excellence in
research award nominations are made. It shall determine the appropriate review process for each
award category and may create ad hoc and expert review committees that include faculty who are
not members of the Council.
SX.5.8. The Committee on Centers, Institutes and Specialized Research Laboratories
SX.5.8.1. The committee shall include a minimum of four Council members, and no more than 2
voting members selected from Faculty or Staff who are not students or Voting Faculty.
SX.5.8.2. The committee shall be responsible for guiding Council actions as charged by the
University Policy on Organized Research Units.
SX.5.8.3. The chair of the committee shall be designated by the Council.
SX.5.9. The Researchers’ Liaison Committee
SX.5.9.1. The Committee shall be composed of
SX.5.9.1.1. a minimum of three Council members
SX.5.9.1.2. The director of the Office of Sponsored funds, ex officio
SX.5.9.1.3. A minimum of two principal investigators designated by the Council
SX.5.9.1.4. Directors or designees from the following Sponsored Funds offices:
Personnel; Purchasing; Accounting; Compliance
SX.5.9.1.5. No more than 2 voting members selected from Faculty or Staff who are not
students or Voting Faculty.
SX.5.9.2. The chair of the Committee shall be designated by the Council.
SX.5.9.3. The Committee shall consider ways to improve the campus procedures relevant for
grants management. It will provide recommendations to the Vice President for
Research on methods to improve investigators’ capacity to efficiently apply for
external funding and manage grants received.
SX.5.10. Ad Hoc Committees
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SX.5.10.1. The Council may employ committees to facilitate its actions under the Council
Charges.
SX.5.10.2. Such committees may be composed in part, but not in whole, of faculty members
who are not Council members, and no more than 2 voting members selected from
Faculty or Staff who are not students or Voting Faculty. The Council will specify the
composition, charges and chairs of such committees.
SX.5.10.3. Ad hoc committees would typically report to the Council, but the Council may specify
that some committees report directly to the Vice President for Research in an advisory
or consultative capacity.
SX.6. Council on Academic Assessment
SX.6.1. Composition
SX.6.1.1. The Dean of Graduate Studies, the Dean of Undergraduate Studies, and the Assistant
Vice President of Strategic Planning and Assessment, or their designees, ex officio
SX.6.1.2. At least six but not more than eight Teaching Faculty, at least three of whom must be
senators, representing a variety of academic disciplines and campus locations
SX.6.1.3. At least one but not more than two Professional Faculty
SX.6.1.4. One Graduate Student
SX.6.1.5. At lease one but not more than three Undergraduate Students
SX.6.1.6. No more than 2 voting members selected from Faculty or Staff who are not students
or Voting Faculty.
SX.6.2. The staff support person for the council shall be the Director of Assessment, Office of
Undergraduate Studies
SX.6.3. The Council on Academic Assessment shall be responsible for developing campus policies,
ensuring compliance with external policies, and considering other matters relating to academic
assessment.
SX.6.4. The Council shall be responsible for scheduling, coordinating and supervising the variously
mandated or cyclical reviews of continuing academic programs.
SX.6.5. The Council as a whole shall review the actions and assessment reports of its committees and shall
be responsible for formally recommending that an assessment report be accepted by the
University Senate. Based on findings from its committees or its own deliberations, the council may
recommend policy changes to the University Senate and may recommend to the Executive
Committee that it refer a question or issue to another council.
SX.6.6. Academic Program Review Committee
SX.6.6.1. The Academic Program Review Committee shall be responsible for ensuring and
overseeing periodic reviews of each of the University’s academic programs, with
consideration for established external accreditation cycles. In addition, the Committee
shall be responsible for ensuring compliance with the SUNY-mandated assessment of
undergraduate majors and graduate degree and certificate programs.
SX.6.6.2. The Committee shall consist of no more than eleven members, including at least six
members of the Teaching Faculty, at least three of whom are members of the Council,
one Professional Faculty member, one Graduate Student, one Undergraduate
Student, the Director of Assessment, Office of Undergraduate Studies, ex officio, and
no more than 2 voting members selected from Faculty or Staff who are not students or
Voting Faculty.
SX.6.6.3. The Chair of the Committee shall be a member of the Teaching Faculty who is also a
member of the Council.
SX.6.6.4. The Committee shall submit its assessments of academic programs to the Council
and to the director or chair of the assessed program.
SX.6.6.5. The Committee may undertake the assessment of instructional programs other than
those for which assessment is required by SUNY mandate. These would include, but
would not be limited to, undergraduate minors, undergraduate certificate programs,
and various University-wide (Uni/Unl) offerings.
SX.7. Council on Promotions and Continuing Appointments
SX.7.1. Composition
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Senate Charter of 11/27/03 with April 2004 amendments
SX.7.1.1. At least eight and no more than twelve Teaching Faculty (of whom at least four must
be senators), from a balance of academic disciplines including the library.
SX.7.1.2. One Professional Faculty member
SX.7.1.3. One graduate student, who must be a senator
SX.7.1.4. One undergraduate student, who must be a senator.
SX.7.1.5. No more than 2 voting members selected from Faculty or Staff who are not students
or Voting Faculty.
SX.7.2. The Council shall recommend to the President individuals for promotion in rank and/or continuing
appointment, in accordance with the Guidelines Concerning Promotion and Continuing
Appointment and the Policies of the Board of Trustees.
SX.7.3. The Council shall examine all files containing documents pertaining to individual applications for
promotion and/or continuing appointment prior to their being transmitted to the President, to
determine that they conform to the Guidelines Concerning Promotion and Continuing
Appointment. If a file is found to deviate from the Guidelines, the Council shall direct that
remedies be made if feasible, and shall otherwise note the deficiencies and their possible effect
on the recommendation, and so advise the President, the Provost, the dean, the chair (where
applicable), and the candidate.
SX.7.4. The Council shall consider and make recommendations to the Senate concerning all matters of
policy and procedure pertaining to the applications of faculty members for promotion and/or
continuing appointment, except when a matter of policy or procedure is mandated in a negotiated
contract between the State and the University's professional staff.
SX.7.5. The Council’s deliberations on individual cases will normally be closed to visitors. Council meetings
to discuss policy issues will normally be open to members of the University community. The chair
will post the agenda for such meetings in advance.
SX.8. Council on Libraries, Information Systems and Computing
SX.8.1. Composition
SX.8.1.1. The Chief Information Officer, ex officio
SX.8.1.2. The Director of Libraries, ex officio
SX.8.1.3. The Director of the Center for Excellence in Teaching and Learning, ex officio
SX.8.1.4. At least 6 but not more than 8 Teaching Faculty, at least 4 of whom must be senators,
representing a variety of academic disciplines and campus locations and including at
least one member from the University Libraries
SX.8.1.5. At least 1 but not more than 3 Professional Faculty
SX.8.1.6. One Graduate Student
SX.8.1.7. One Undergraduate Student, who must be a senator
SX.8.1.8. No more than 2 voting members selected from Faculty or Staff who are not students
or Voting Faculty.
SX.8.2. The Council shall review plans and recommend policies for the development and operation of
informational systems and technology and library facilities and usage on each campus of the
University.
SX.8.3. The Council shall have two standing committees.
SX.8.4. The Library Committee
SX.8.4.1. The Committee shall consist of at least 6 but not more than 8 members, with at least 3
from the Council.
SX.8.4.2. The Committee shall be chaired by the Director of the Libraries or designee.
SX.8.4.3. The Committee shall develop and monitor policies and review policy
recommendations concerning the equitable allocation of the Libraries acquisition
budget to support the University’s undergraduate, graduate, and research programs.
SX.8.4.4. The Committee shall examine current trends in publishing and copyright and other
legislation which may influence access to scholarly information and changing
University priorities, emerging academic programs, and new information needs.
SX.8.4.5. The Committee shall submit all recommendations for approval to the Council. Policy
changes are then brought to the Senate if approved by the Council.
SX.8.5. The Information Technology Usage Policy Committee
SX.8.5.1. The Committee shall consist of at least 6 but not more than 8 members, with at least 3
from the Council.
SX.8.5.2. The chair of the Committee shall be elected by LISC.
SX.8.5.3. The Committee shall develop and monitor policies and review policy
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Senate Charter of 11/27/03 with April 2004 amendments
recommendations for responsible computer, networking, and telecommunications use
in order to provide guidance for faculty, staff, and students as well as to protect the
interests of the University. Such policies should address a broad spectrum of
information technology issues including access, copyright, privacy, and security.
SX.8.5.4. The Committee shall submit all recommendations for approval to the Council. Policy
changes are then brought to the Senate if approved by the Council.
SX.9. University Life Council
SX.9.1. Composition
SX.9.1.1. The Vice President for Student Affairs or designee, ex officio
SX.9.1.2. The Vice President for Finance and Business or designee, ex officio
SX.9.1.3. The Director of EAP, or designee, ex officio
SX.9.1.4. At least 6 and not more than 8 Teaching Faculty, (at least 4 must be senators)
SX.9.1.5. At least 2 and not more than 4 Professional Faculty (one must be a senator)
SX.9.1.6. One Support Staff Member
SX.9.1.7. One graduate student
SX.9.1.8. At least one but not more than three undergraduate students (one must be a senator)
SX.9.1.9. No more than 2 voting members selected from Faculty or Staff who are not students
or Voting Faculty.
SX.9.2. The council shall be responsible for the quality of university life outside of the formal instruction
program, which is recognized to have significant impact on the overall educational experience.
The council will recommend policies to the Senate governing university community conditions that
affect the overall health, safety and well-being of students, faculty and staff. This includes but is
not limited to counseling, medical clinical services, financial aid, international student affairs,
placement, residence living, student behavior and conduct, student government, athletics and
recreation, and services and programs for part-time and emeriti faculty.
SX.9.3. The Council shall develop policies and make recommendation to the Senate on matters regarding
off campus student life. The Council shall appoint representatives(s) to the Committee on
University Community Relations, who shall report back to the Council..
SX.9.4. The council shall take under consideration and make recommendations concerning the operations
of the University Auxiliary Services, and other service providers.
SX.9.5. The Committee on Health, Safety and Well-being
SX.9.5.1. Composition
SX.9.5.1.1. The Director of Student Health Services, or designee, ex officio
SX.9.5.1.2. The Chief of University Police, or designee, ex officio
SX.9.5.1.3. The Director of EAP, or designee, ex officio
SX.9.5.1.4. At least 4 but not more than 6 Faculty members, including at least 3 members
of the Council and at least one Teaching Faculty member from the School of
Public Health
SX.9.5.1.5. At least 2 students, one of whom is resident on campus.
SX.9.5.1.6. No more than 2 voting members selected from Faculty or Staff who are not
students or Voting Faculty.
SX.9.5.2. The committee shall review information on levels and trends, resources and policies
for improving university community indicators of mental and physical health, safety
and well being of the university community. The committee shall make
recommendations to the Council for improving specific programs and overall
university community conditions to enhance health and quality of life at the university
SX.9.5.3. The Committee shall appoint members to University safety committees and shall
convene special committees to deal with individual safety concerns as needed.
SX.9.6. The Committee on Athletics
SX.9.6.1. Composition
SX.9.6.1.1. The Director of Athletics, or designee, ex officio
SX.9.6.1.2. At least two of the Teaching Faculty members of the IAAB
SX.9.6.1.3. At least 4 but not more than 6 Faculty members, including at least 3 members
of the Council and at least two Teaching Faculty
SX.9.6.1.4. At least 1 but not more than 2 students
SX.9.6.1.5. No more than 2 voting members selected from Faculty or Staff who are not
students or Voting Faculty.
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SX.9.6.2. The Committee will review and make policy recommendations to the Council on
athletics programs, including, but not be limited to, intercollegiate and intracollegiate
sports programs The committee shall have oversight of policies governing the
development and maintenance of education, facilities and resources for recreational
physical activity and health maintenance programs for all students and other
University members.
SX.9.7. The Committee on Residential Life
SX.9.7.1. Composition
SX.9.7.1.1. The Director of Residential Life or designee, ex officio
SX.9.7.1.2. The Vice President for Finance and Business or designee, ex officio
SX.9.7.1.3. At least 4 but not more than 6 Faculty members, including at least 3 members
of the Council and at least two Teaching Faculty
SX.9.7.1.4. At least 1 but not more than 2 students
SX.9.7.1.5. No more than 2 voting members selected from Faculty or Staff who are not
students or Voting Faculty.
SX.9.7.2. The Committee shall review and make policy recommendations on all matters
concerning the quality of student life in campus residences, including both academic
and co-curricular activities taking place in University residential areas.
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