STATE UNIVERSITY OF NEW YORK AT ALBANY
Office of Personnel
Student Payroll Section AD 346A
1400 Washington Avenue
Albany, New York 12222
1986-87 Pay Schedule for Bi-Weekly Student Assistant Payroll
Student Assistants (undergraduate and graduate) paid on an hourly basis from
Temporary Service Funds receive their wages on a bi-weekly basis. The pay schedule
is outlined on the reverse side of this memorandum. Work dates on each time sheet
must correspond with one of the pay periods listed.
The payroll week extends Sunday through Saturday (a regular calendar week). When
school is in session, students may be permitted to work a maximum of 15 hours per
week; however, students may not at any time work in excess of the hours stated on
their appointment form approved by the Personnel Office. Hours worked prior to the
date of appointment or following the duration date of the appointment cannot be
paid.
All hours worked during any one pay period must be recorded daily in ink on the
two-part white time sheets which are available from this office (sample attached).
Instructions for completing the timesheet are stated on the form. Audit regulations
require strict adherance to these instructions.
Time sheets must be signed by the student and supervisor at the close of each pay
period, and be submitted promptly (white original copy only) to the Payroll Office,
AD 346A, in accordance with the Pay Schedule on the reverse side. The second copy
(yellow) must be retained in your Department files for at least one academic year
following the academic year in which the hours were worked to provide an audit
record. TIME SHEETS ARE NOT TO BE RETURNED TO THE STUDENTS ONCE THEY ARE SIGNED BY
THE SUPERVISOR. Time sheets which are submitted to the Payroll Office later than
two weeks after their due date must be accompanied by a letter of explanation and
justification. This is a requirement of the Department of Audit and Control and
payment of these late time sheets cannot be guaranteed. Student Assistant
paychecks may be picked up at the window of the Student Payroll Section in the
Administration Building Room 346A between 8:30 a.m. and 4:15 p.m. (summer hours
8:30 a.m. to 3:30 p.m.). Students are encouraged to pick up their checks on payday,
the date of issue. Identification cards are required.
Additional copies of the instructions, pay schedule and time sheets can be obtained
from the Payroll Office. Should you have any questions concerning the form,
procedure, or payment, please call Mary Tarsa in our Student Payroll Section-
442-3167.
/tm
Payroll
Number
N
Oo DAN DU FPF WY Ff DW
MW NM NY KY NY NY BP KF HRP HP PRP KF FP FP eB
AF wWNHOHFH OO WAN DU FF WN FP OO
BI-WEEKLY STUDENT ASSISTANT
PAY SCHEDULE
Payroll Period
Time Sheets Due
In Payroll Office
March 16-March 29, 1986
March 30-April 12, 1986
April 13-April 26, 1986
April 27-May 10, 1986
May 11-May 24, 1986
May 25-June 7, 1986
June 8-June 21, 1986
June 22-July 5, 1986
July 6-July 19, 1986
July 20-August 2, 1986
August 3-August 16, 1986
August 17-August 30, 1986
August 31-September 13, 1986
September 14-Sept. 27, 1986
September 28-October 11, 1986
October 12-October 25, 1986
October 26-November 8, 1986
November 9-November 22, 1986
November 23-December 6, 1986
December 7-December 20, 1986
December 21, 1986-Jan. 3, 1987
January 4-January 17, 1987
January 18-January 31, 1987
February 1-February 14, 1987
February 15-February 28, 1987
March 1-March 14, 1987
April 1, 1986
April 15, 1986
April 29, 1986
*May 12, 1986 (Mon.)
May 27, 1986
June 10, 1986
*June 23, 1986 (Mon.)
July 8, 1986
July 22, 1986
August 5, 1986
*August 18, 1986 (Mon. )
September 2, 1986
September 16, 1986
*September 29, 1986 (Mon.)
October 14, 1986
*October 27, 1986 (Mon.)
*November 10, 1986 (Mon. )
*November 24, 1986 (Mon.)
*December 8, 1986 (Mon. )
*December 22, 1986 (Mon.)
*January 5, 1987 (Mon.)
January 20, 1987
*February 2, 1987 (Mon.)
February 17, 1987
March 3, 1987
March 17, 1987
Paycheck Issued
April 24, 1986
May 8, 1986
May 22, 1986
June 5, 1986
June 19, 1986
July 3, 1986
July 17, 1986
July 31, 1986
August 14, 1986
August 28, 1986
September 11, 1986
September 25, 1986
October 9, 1986
October 23, 1986
November 6, 1986
November 20, 1986
December 4, 1986
December 18, 1986
*December 31, 1986
January 15, 1987
January 29, 1987
February 12, 1987
February 26, 1987
March 12, 1987
March 26, 1987
April 9, 1987
State University of New York at Albany
Albany, New York 12222
FEDERAL AND STATE INCOME TAX WITHHOLDING FOR NEW AND REAPPOINTED EMPLOYFES,
GRADUATE ASSISTANTS, FELLOWS AND STUDENT ASSISTANTS
Enclosed are the following forms which are required for the Payroll Office to
determine the amount of Federal and State income taxes to be withheld from
your salary or stipend each pay period:
Federal Tax: Form W-4 (Rev. January 1986) - Employee's Withholding
Allowance Certificate
State Tax: Form IT-2104 (Rev. September 1985) - Employee's Withholding
Allowance Certificate-New York State, City of New York and
City of Yonkers
OR
Form IT-2104E - (Rev. 9/85) - Certificate of Excemption from
Withholding-New York State, City of New York and City of
Yonkers (For use by employees who expect to qualify for
exemption from withholding under Section 671 (a)(3), or
Section 601 (a)(2) of the Tax Law or Section T46-101.0
(a)(2) of the Administrative Code of the City of New York.
Basic eligibility requirements for claiming tax exemption are as follows:
(See Form W-4, line 6 and Form IT-2104E)
A. For calendar year 1985, employee did not owe any income
tax (Federal and/or State) and had a right to a full
refund of ALL income tax withheld
AND
B. For 1986, employee does not expect to owe any income tax
(Federal and/or State) and expects to have a right toa
full refund of ALL income tax withheld.
If both A and B apply for Federal income tax complete lines 6a, 6b and 6c on
Form W-4. If both A and B apply for State income tax, complete 1986 Form
IT-2104E only. DO NOT complete Form IT-2104.
If both A and B do not apply, you are not eligible to claim tax exemption:
complete line 4 on Form W-4 and complete Form IT-2104 to claim the proper
number of withholding allowances.
Both Federal and State tax Laws require that employees who qualify and choose
to claim exemption from withholding tax must complete a new Form W-4 and
IT 2104E each year. If a new tax form is not completed at the beginning of
each calendar year (on or before February 15) by an employee claiming tax
exemption, the tax law requires the employer to withhold tax for zero
exemptions-single marital status. Internal Revenue Service regulations now
require that employers submit the W-4 for employees claiming a tax exempt
status who are expected to exceed $200 a week.
If you qualify and wish to claim exemption from withholding next year, (1987)
you must file a new Form W-4 and IT-2104E with the Payroll Office at the
beginning of the new calendar year. If you are not having Federal and State
income tax withheld this year, but expect to have a tax liability next year,
the law requires you to file a new Form W-4 and IT-2104 by December 1, 1986.
FELLOWSHIPS are scholarships or grants to students engaged in full-time study
and, as a condition of the award, a small percentage of the fellow's time may
be spent in teaching or research done not for renumeration, but as a part of
the educational program. The stipend, therefore, has usually net been taxable
in the past. A fellow may wish to consult the local Internal Revenue Service
to determine if his/her stipend is considered taxable.
Those who both qualify for and choose to claim tax exemption should camplete
forms W-4 (line 6), and IT-2104E, and attach them to the appointment
authorization form. If the tax exempt status is to continue into the next
calendar year, new forms must be completed again at the beginning of that year
and filed with the Payroll Office. If a tax liability is anticipated in the
next calendar year new forms must be completed by December 1, of the current
year and filed with the Payroll Office.
F-l1 ad J-l1 VISAS - Students or employees who both qualify for and choose to
claim tax exemption based on their visa, type of appointment, and tax treaty
should complete forms W-4 (line 6), and IT-2104F; and attach them to the
appointment authorization form. If the tax exempt status is to continue into
the next calendar year, new forms must be completed again at the beginning of
that year and filed with the Payroll Office.
(Rev. January 1986)
STATE UNIVERSITY OF NEW YORK AT ALBANY
Office of Personnel
Student Payroll Section AD 346A
1400 Washington Avenue
Albany, New York 12222
1986-87 Pay Schedule for Bi-Weekly Student Assistant Payroll
Student Assistants (undergraduate and graduate) paid on an hourly basis from
Temporary Service Funds receive their wages on a bi-weekly basis. The pay schedule
is outlined on the reverse side of this memorandum. Work dates on each time sheet
must correspond with one of the pay periods listed.
The payroll week extends Sunday through Saturday (a regular calendar week). When
school is in session, students may be permitted to work a maximum of 15 hours per
week; however, students may not at any time work in excess of the hours stated on
their appointment form approved by the Personnel Office. Hours worked prior to the
date of appointment or following the duration date of the appointment cannot be
paid.
All hours worked during any one pay period must be recorded daily in ink on the
two-part white time sheets which are available from this office (sample attached).
Instructions for completing the timesheet are stated on the form. Audit regulations
require strict adherance to these instructions.
Time sheets must be signed by the student and supervisor at the close of each pay
period, and be submitted promptly (white original copy only) to the Payroll Office,
AD 346A, in accordance with the Pay Schedule on the reverse side. The second copy
(yellow) must be retained in your Department files for at least one academic year
following the academic year in which the hours were worked to provide an audit
record. TIME SHEETS ARE NOT TO BE RETURNED TO THE STUDENTS ONCE THEY ARE SIGNED BY
THE SUPERVISOR. Time sheets which are submitted to the Payroll Office later than
two weeks after their due date must be accompanied by a letter of explanation and
justification. This is a requirement of the Department of Audit and Control and
payment of these late time sheets cannot be guaranteed. Student Assistant
paychecks may be picked up at the window of the Student Payroll Section in the
Administration Building Room 346A between 8:30 a.m. and 4:15 p.m. (summer hours
8:30 a.m. to 3:30 p.m.). Students are encouraged to pick up their checks on payday,
the date of issue. Identification cards are required.
Additional copies of the instructions, pay schedule and time sheets can be obtained
from the Payroll Office. Should you have any questions concerning the form,
procedure, or payment, please call Mary Tarsa in our Student Payroll Section-
442-3167.
/tm
Payroll
Number
26
1
BI-WEEKLY STUDENT ASSISTANT
Payroll Period
PAY SCHEDULE
Time Sheets Due
March 16-March 29, 1986
March 30-April 12, 1986
April 13-April 26, 1986
April 27-May 10, 1986
May 11-May 24, 1986
May 25-June 7, 1986
June 8-June 21, 1986
June 22-July 5, 1986
fuly 6-July 19, 1986
July 20-August 2, 1986
August 3-August 16, 1986
August 17-August 30, 1986
August 3i-September 13, 1986
September 14-Sept. 27, 1986
September 28-October 11, 1986
October 12-October 25, 1986
October 26-November 8, 1986
November 9-November 22, 1986
November 23-December 6, 1986
December 7-December 20, 1986
‘ecember 21, 1986-Jan. 3, 1987
‘anuary 4-January 17, 1987
Tanuary 1$8-January 31, 1987
February 1-February 14, 1987
“ebruary 15-February 28, 1987
March 1-March 14, 1987
In Payroll Office Paycheck Issued
April 1, 1986 April 24, 1986
April 15, 1986 May 8, 1986
April 29, 1986 May 22, 1986
*May 12, 1986 (Mon.) June 5, 1986
May 27, 1986 June 19, 1986
June 10, 1986 July 3, 1986
*June 23, 1986 (Mon. ) July 17, 1986
July 8, 1986 July 31, 1986
July 22, 1986 August 14, 1986
August 5, 1986 August 28, 1986
*August 18, 1986 (Mon.) September 11, 1986
September 2, 1986 September 25, 1986
September 16, 1986 October 9, 1986
*September 29, 1986 (Mon.) October 23, 1986
October 14, 1986 November 6, 1986
*October 27, 1986 (Mon.) November 20, 1986
*November 10, 1986 (Mon.) December 4, 1986
*November 24, 1986 (Mon. ) December 18, 1986
*December 8, 1986 (Mon.) *December 31, 1986
*December 22, 1986 (Mon.) January 15, 1987
*January 5, 1987 (Mon.) January 29, 1987
January 20, 1987 February 12, 1987
*February 2, 1987 (Mon.) February 26, 1987
February 17, 1987 March 12, 1987
March 3, 1987 March 26, 1987
March 17, 1987 April 9, 1987
State University of New York at Albany
Albany, New York 12222
FEDERAL AND STATE INCOME TAX WITHHOLDING FOR NEW AND REAPPOINTED EMPLOYEES,
GRADUATE ASSISTANTS, FELLOWS AND STUDENT ASSISTANTS
Enclosed are the following forms which are required for the Payroll Office to
determine the amount of Federal and State income taxes to be withheld from
your salary or stipend each pay period:
Federal Tax: Form W-4 (Rev. January 1986) - Employee's Withholding
Allowance Certificate
State Tax: Form IT-2104 (Rev. September 1985) - Employee's Withholding
Allowance Certificate-New York State, City of New York and
City of Yonkers
OR
Form IT-2104E - (Rev. 9/85) - Certificate of Excemption from
Withholding-New York State, City of New York and City of
Yonkers (For use by employees who expect to qualify for
exemption from withholding under Section 671 (a)(3), or
Section 601 (a)(2) of the Tax Law or Section T46-101.0
(a)(2) of the Administrative Code of the City of New York.
Basic eligibility requirements for claiming tax exemption are as follows:
(See Form W-4, line 6 and Form IT-2104E)
A. For calendar year 1985, employee did not owe any income
tax (Federal and/or State) and had a right to a full
refund of ALL income tax withheld
AND
B. For 1986, employee does not expect to owe any income tax
(Federal and/or State) and expects to have a right to a
full refund of ALL income tax withheld.
If both A and B apply for Federal income tax complete lines 6a, 6b and 6c on
Form W-4. If both A and B apply for State income tax, complete 1986 Form
IT-2104E only. DO NOT complete Form IT-2104.
If both A and B do not apply, you are not eligible to claim tax exemption:
complete line 4 on Form W-4 and complete Form IT-2104 to claim the proper
number of withholding allowances.
Both Federal and State tax Laws require that employees who qualify and choose
to claim exemption from withholding tax must complete a new Form W-4 and
IT 2104E each year. If a new tax form is not completed at the beginning of.
each calendar year (on or before February 15) by an employee claiming tax
exemption, the tax law requires the employer to withhold tax for zero
exemptions-single marital status. Internal Revenue Service regulations now
require that employers submit the W-4 for employees claiming a tax exempt
status who are expected to exceed $200 a week.
If you qualify and wish to claim exemption from withholding next year, (1987)
you must file a new Form W-4 and IT-2104E with the Payroll Office at the
beginning of the new calendar year. If you are not having Federal and State
income tax withheld this year, but expect to have a tax liability next year,
the law requires you to file a new Form W-4 and IT-2104 by December 1, 1986.
FELLOWSHIPS are scholarships or grants to students engaged in full-time study
and, aS a condition of the award, a small percentage of the fellow's time may
be spent in teaching or research done not for renumeration, but as a part of
the educational program. The stipend, therefore, has usually not been taxable
| in the past. A fellow may wish to consult the local Internal Revenue Service
| to determine if his/her stipend is considered taxable.
Those who both qualify for and choose to claim tax exemption should complete
forms W-4 (line 6), and IT-2104E, and attach them to the appointment
authorization form. If the tax exempt status is to continue into the next
calendar year, new forms must be campleted again at the beginning of that year
and filed with the Payroll Office. If a tax liability is anticipated in the
next calendar year new forms must be completed by December 1, of the current
year and filed with the Payroll Office.
F-l ad J-1 VISAS - Students or employees who both qualify for and choose to
claim tax exemption based on their visa, type of appointment, and tax treaty
should complete forms W-4 (line 6), and IT-2104E; and attach them to the
appointment authorization form. If the tax exempt status is to continue into
the next calendar year, new forms must be completed again at the beginning of
that year and filed with the Payroll Office.
(Rev. January 1986)
STATE UNIVERSITY OF NEW YORK AT ALBANY
Office of Personnel
Student Payroll Section AD 346A
1400 Washington Avenue
Albany, New York 12222
SUBJECT: 1986-87 PAY SCHEDULE AND INSTRUCTIONS FOR
COLLEGE WORK STUDY STUDENTS
The College Work Study bi-weekly payroll period runs from Sunday through
the second following Saturday (please see the payroll schedule on the
reverse side of this notice). Work Study students are permitted to work up
to the number of hours authorized on their appointment forms when classes
are in session. When classes are not in session (e.g. vacations and
intersession), students may work only with the approval of the Office of
Financial Aid. All hours worked in excess of those approved by Financial
Aid - including those worked before or after the term of appointment - will
be deleted from the time sheet and will not be paid.
PLEASE retain your check stubs (payroll deduction slips) and refer to lower
right corner for maximum “Award Amount" and "Award Balance" (total amount
paid against award). Earnings over "Award Amount" cannot be paid.
Hours worked during any one bi-weekly pay period must be recorded daily in
ink on the two-part PINK time sheets (copy attached) designed for the
College Work Study Program. An additional supply may be obtained at the
Payroll Office. Use of any other form will delay your check. Instructions
for completing the time sheets are stated on the form. Audit regulations
require strict adherence to these instructions.
Time sheets signed by the supervisor and student are due in the Payroll
Office (original copy only) no later than 3:00 p.m. on the day indicated on
the pay schedule. Prompt arrival of time sheets is imperative and no
exception can be made for lateness. Time sheets which are submitted to the
Payroll Office later than two weeks after their due date must be approved
for payment by the Office of Financial Aid.
TIME SHEETS ARE NOT TO BE RETURNED TO THE STUDENT AFTER BEING SIGNED BY THE
SUPERVISOR. The green copy is to be retained by the Supervisor or
Department for at least one academic year following the academic year in
which the hours were worked to provide an audit and reference record.
College Work Study paychecks may be picked up at the window of the Student
Payroll Section in the Administration Building room 346A between 8:30 a.m.
and 4:15 p.m. (summer hours 8:30 to 3:30). Students are encouraged to pick
up their checks on payday. Identification cards are required.
All questions concerning Work Study payroll should be addressed to Student
Payroll at 442-3167.
Payroll
Number
fib
26
COLLEGE WORK STUDY PROGRAM
Payroll Schedule
Summer Session 1986
Payroll Period
1986
June 1-June 14, 1986
June 15-June 28, 1986
June 29-July 12, 1986
July 13-July 26, 1986
July 27-August 9, 1986
August 10-August 23, 1986
May 18-May 31,
Time Sheets Due
In Payroll Office
June 3, 1986
June 17, 1986
*June 30, 1986 (Mon.)
July 15, 1986
July 29, 1986
August 12, 1986
*August 25, 1986 (Mon.)
Academic Year 1986-87
August 24-September 6, 1986
September 7-September 20, 1986
September 21-October 4, 1986
1986
1986
1986
1986
1986
1986
1987
October 5-October 18,
October 19-November l,
November 2-November 15,
November 16-November 29,
November 30-December 13,
December 14-December 27,
December 28, 1986-Jan. 10,
January 11l-January 24, 1987
January 25-February 7, 1987
February 8-February 21, 1987
February 22-March 7, 1987
March 8-March 21, 1987
March 22-April 4, 1987
April 5-April 18, 1987
April 19-May 2, 1987
May 3-May 16, 1987
*Due early because of holiday
1
September 9, 1986
September 23, 1986
1986 (Mon.)
1986
1986 (Mon.)
1986 (Mon.)
December 2, 1986
*December 15, 1986 (Mon.)
*December 29, 1986 (Mon.)
*January 12, 1987 (Mon.)
January 27, 1987
*February 9, 1987 (Mon.)
February 24, 1987
March 10, 1987
March 24, 1987
April. 7... 1987
April 21, 1987
May 5, 1987
*May 18, 1987 (Mon.)
*October 6,
October 21,
*November 3,
*November 1/7,
Paycheck Issued
June 13, 1986
June 27, 1986
July 11, 1986
July 25, 1986
August 8, 1986
August 22, 1986
1986
September 5,
1986
1986
1986
1986
1986
1986
1986
December 24, 1986
January 9, 1987
January 23, 1987
February 6, 1987
February 20, 1987
March 6, 1987
March 20, 1987
April 3, 1987
April 17, 1987
May 1, 1987
May 15, 1987
May 29, 1987
September 19,
October 3,
October 17,
October 31,
November 14,
November 26,
December 12,
