Elizabeth Stewart
LIB 656: Archives and Manuscripts
March, 1984
Mid-Term Exam
Part I. Identify or define. Answer all.
1. provenance 6. appraisal
2. replevin 7. evidential value
3. artifical collection 8. sampling
4. National Union Catalog of 9. vital records
Manuscript Collections (NUCMC) 10. National Archives and Records
5. life cycle of record Service (NARS)
Part II. Short answer. Select 3 out of 4 to answer.
a. Historically, why were institutions slow to develop for the vurpose of
organized efforts at manuscript collecting?
b. What accounts for the peculiar American phenomenon of many different types of
manuscript and archival repositories?
c. What are the advantages of adhering to the principle of provenance?
d. The process of appraisal is based on what important values? Who is best
qualified to judge these values and what other pragmatic considerations micght be
taken into account in this pocess?
Part III. Essay. Answer both.
1. Discuss the character of American archival theory and practice, and
how it is demonstrated (with examples.)
2. Discuss the factors which have influenced the development of methods
for arrangement and description in this country. (Include in this
discussion any implications for the future of archival and manuscript
administration.)
Elizabeth Stewart
LIB 656: Archives and Manuscripts
March, 1984
Mid-Term Exam
Part I. Identify or define. Answer all.
1. provenance 6. appraisal
2. replevin 7. evidential value
3. artifical collection 8. sampling
4. National Union Catalog of 9. vital records
| Manuscript Collections (NUCMC) 10. National Archives and Records
5. life cycle of record Service (NARS)
Part II. Short answer. Select 3 out of 4 to enswer.
a. Historically, why were institutions slow to develop for the purpose of
organized efforts at manuscript collecting?
b. What accounts for the peculiar American phenomenon of many different types of
manuscript and archival repositories?
c. What are the advantages of adhering to the principle of provenance?
d. The process of appraisal is based on what important values? Who is best
qualified to judge these values and what other pragmatic considerations miaht be
taken into account in this pocess?
Part III. Essay. Answer both.
1. Discuss the character of American archival theory and practice, and
how it is demonstrated (with examples.)
2. Discuss the factors which have influenced the development of methods
for arrangement and description in this country. (Include in this
discussion any implications for the future of archival and manuscript
administration. )
Lilo O56
- ot) a. Final Cram
Waxy, (484
After 90 years of service the Fourteenth Street Settlement House was
forced for financial reasons to close its doors on May 1, 1975. For
nearlya century it had served as a community center for its neighborhood.
Over its ninety years the many demographic characteristics of the neiahborhood
had changed with one exception being the persistent poverty of the area. ©
The house performed a number of welfare services. In 1975 the extant records
of the house were packed up and sent to the New York Public Library |
Manuscript Division. Because of staff shortages the library was unable to
process the material and decided to send the material to the University of
Minnesota Social Welfare Collection which action was within the bounds of
the gift agreement.
The contents of the boxes were as follows:
Box 1-5 Directors Files, 1930-1975. Correspondence, etc.
Box 6-7 Exhibit materials, old photographs, pamphlets, publications of
the house, etc.
Box 8 Misc. Case material, 1890-1925.
Box 9 Fund raising materials mostly, undated.
Box 10 Case Files, 1930-50.
Box 11-12 Misc. Letters, Diary of the founder - Ellen Jacobs. Mis
Jacobs' personal letters and offical letters the distinction
is hard to draw, 1850-1915.
}
Box 13-14 Financial records, some early bound volumes, (pre-1930),
though mostly loose ledger sheets and reports, 1930-1975..
Box 15-19 Case Files, 1951-1975. | | ~
Box 20 Bound set of Board of Director's minutes, 1930-1975.
Box 21-22 Program Director's file, 1947-1975.
Sketch the general outline for the arrangement of this collection,
explaining decisions made in the process. Also, discuss anyparticular
problems this collection might pose for the institution which acquired ”
the material,
a
€
You are the curator at the New England Historical Society and you have
the papers of G. Trumbull Atlee Peabody, a U.S. Senator in the early
20th century. You receive the following letter: |
"Dear Sir:
I am a graduate student at the University of Wyoming doing
a seminar paper on regional attitutdes toward the immicrant during
the 1920's. Could you please send me photocopies of Senator
Trumbull Atlee Peabody's letters that show his attitudes toward
immigrants? I will be glad to pay for them"
What potential problems are there in handling this situation? How would
you respond? Where does one draw the line between serving the records
and interpreting the records? Does the case of Francis Lowenheim vs. the
Roosevelt Library provide any aquidance/lessons for this situation?
The California State Historical Society has just acquired the extensive
collection of Henry James, noted writer, amateur photographer and all
-around nature lover. The collection of 35 lin.ft. includes not only
his personal correspondence and literary drafts, but also a portion of
his library (many novels by assorted authors, extensive run of
National Geographic), photographs and record albums. As the processing
archivist, you are faced with the dilemna of how to handle the non-manuscript
items and whether or not to keen them with the collection.
Discuss the options for resolving this dilemna, noting the factors which
would influence your decision. Include in your essay a discussion of
the limits of archival theory and practice in dealing with non-manuscript
items (ie. are there special problems for the archivist in dealing with
these sorts of non-manuscript materials?).
You are the head of a large state archives, employing 25 professional
and non-professional staff. You've been alerted by one of your
reference archivists that a number of items from your most heavily
used collection are missing. Your archivist suspects that the thefts
occurred within the last two weeks when the collection was used by
3 different researchers. As the individual responsible for overall
administration and policy, you want to ensure that security precautions
are taken not just in the reading room, but also in other areas of your
operation. |
How would you suggest the reference archivist deal with this particular
Situation? How would you try to prevent such a thing from happening again?
iS ain.
ISSUES IN ARCHIVES MANAGEMENT
This course will focus on selected issues of current interest to
archivists, records managers, and other information management practitioners.
Class discussions, based on readings of recent articles, reports, and case
study materials, will be led by specialists from the staff of the New York
State Archives. Class meetings will include small-group problem solving
exercises relating to issues facing today's archivists and records managers.
Issues to be covered include the role of archives in the modern information
environment; appraisal of modern records; documentation strategies; sampling
methodology; the life cycle concept of records management; administration of
electronic data processing records; preservation administra tion and conservation
treatment; freedom of information, privacy, and other legal and public policy
questions; automation tools for archivists and records managers; information
sources for policy and issue analysis; and public programs and services.
Course requirements are as follows:
- preparation to discuss reading assignments
- participation in class discussions
- participation in problem solving exercises
- preparation of 15-20 page paper analyzing a critical problem or issue
- presentation of paper to class
Mee ting
ISSUES IN ARCHIVES MANAGEMENT
Course Outline
Topic
Introduction and course overview.
Archives in the modern information environment.
The life cycle concept of records management.
Appraisal of modern records.
Documentation strategies.
Sampling methodology.
Administration of electronic data processing records.
Preservation administration.
Conservation treatment and micrographics.
Freedom of inform tion, privacy, and other legal
and public policy issues.
Automation tools for archivists and records mamagers.
Information sources for policy and issue analysis.
Public programs and services.
Presentation of papers.
Presentation of papers.
Course summary.
Leader
Mills
Mills
Mills
Hackman
Mills
Hedstrom
Ward
Ward
Mills
Roe
Cox
Dears tyne
Mills
Mills
Unit LiL:
Unit Vs:
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SPATE UNTYERSLITY OF NEW YORK AT ALBANY
School ef Library and Information Science
COURSE SYLLABUS ‘Spring 1978
Introduction
Overview: definition of archives and manuscripts; types of repositories
Historical development of archival interest, principles, practices, and
institutions; manueecript celliecting
Yundamentais
‘Bibliographic Control I: srrangement of archives, concept of provenance,
fonds,and records groups
Bibliographic Control II: deseription of archives; preparation of finding
aids; manuscript cataloging; editing
Reference Service to Researchers and Others: levels and theories of
service: user cheracteristics; reference vs regearch assistance
Acquisition and Appraisal: concept of archival value; transfer of records;
manuscript collecting.
Specialized Topics
Records Management I: the concept; problem of inactive records; record
retention; record centers
Records Management If: filing systems, vital records programs, microfiin’
2S 2 ‘records management tool
Preservation and restoration techniques: mictofilm as a preservation
tool; ‘archives buiidings
Publication ef archives: historical editing; micropublishing
Survey of Current Practices and Problems
Public Records: gcevernment records and archives at national state and
local levels: nature of public records; freedom of information
Tnstitutional Reeords: college and university archives; student records;
hospital archives; churen archives; business archives
Manuseript Collections: research libraries; historical societies;
manuscripts in archives; private collections
New Directions
Automation; eral history; teaching with archives; neglected collecting
areas
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School of Library and Information Science
LIB 656
Saffady REQUIRED READINGS Spring 1978
1. Ernst Posner, "Some Aspects of Archival Development Since the French
Revolution,” American Archivist 3 (1940): 159-170.
2. Ernst Posner, American State Archives (University of Chicago), pp. 7-36.
3. T.R. Schellenberg, The Manegeament of Archives (Columbia University Press),
Part 1, pp. 3-160.
4. Luellile Kane, Guide to the Care and Administration of Manuscripts
(American Association for State and Local History}.
5. Society of American Archivists, Inventories and Registers: a Handbook
of Techniguesa and Examples (Chicago: SAA).
6. Norton on Archives, edited by T.W. Mitchell (Southern [liinois University
Press), 3-85.
~ 7. Wary Lynn MeCree, “Good Sense and Good Judgment: Defining Collections
and Coliecting,” Drexel Library Quarterly 11 (1975): 21-33.
8, William Saffady, "Reference Servfce to Researchers in Archives," RO
34 (1974): 139-144.
9, William Saffady, "Manuscripts and Psychohistory,” American Archivist
37 (1974): 551-564.
10. William Benedon, Records Management (Prentice-lsll}, pp. 1-124; 161-216.
11. Wiliiam Saffady, "A University Archives and Records Management Program:
Some Operational Guidelines," College and Research Libraries 35 (1974):
204-210.
12. Patricia Bartkowski and William Saffady,. "Selecting Shelving and Office
Furniture for Archives Buildings,” American Archivist 37 (1974): 55-66.
13. B.L. Browning, "The Nature of Paper," and Carl J. Wessel, "Environmental
Factors Affecting the Permanence of Library Materials,” In H.W. Winger
and R.D. Smith, eds., Deterioration and Preservation of Library Materials,
(University of Chicago Press), pp. 18-84.
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STA’ 4 'B, Uh gai v BRS 232i Ui WW 2URR AL siuliscali2
School of Library and Information Selence
LIB 656
e Saffady Fall 1977
COURSE SYLLABUS
Unit I: Introductiorn
i. Overview: definition of archives and manuscripts; types of
repositories
2, Historical development of archivai interest, principles, practices,
and institutions; manuscript collecting
Unit It: Fundamentais
1. Bibliographic Control I: arrangement of archives, concept of
provenance, fonds and re — groups
2. Bibliographic contrel if: description of archives; preparation
of finding aids; manuscx ibe cataloging; editing
3. Reference Service te Researchers and Cthers: leveis and theories
of service: user characteristics; reference vs research assistance
4, Acquisition and Appraisal: concept of archivai value; transfer
of records; manuscript collecting
Unit Iii: Specialized Topics
i, Records Management I: the concept; problem of inactive records;
9 record retention; record centers
2. Records Management Ii: filing systems, vital records program,
microfilm as a records management tool
3, Preservation and restoration techniques: microfilm as a
preservation tool; archives buildings
4, Publication of archives: historical editing; micropublishing
Unit IV: Survey of Current Practices and Problems
es at national,
1. Public Records: government records and archiv
e of pui records: freedom of
state and lecal levels; nature of public
information
2. Institutional Record college and wniversity archives; student
records; hospital arch ves: church archives: business archives
3. Manuscript Collections research libraries; historical societies;
manuscripts in ar elem private collections
Unit V: New Directions
1. Avtomation; oral history; teaching with archives; neglected
collecting areas
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a> R2R E24 ies Y si: htas & a 2 We i44u we sak Rossen’ 2
School of Library and Information Selence
LIB 656
Saffady Fail 1977
COURSE SYLLABUS
Unit i: Introduction
1. Overview: definition of archives and manuscripts; types of
repositeries
2, Historical development of archivai interest, principles, practices,
and institutions; manuscript collecting
Unit It: Fimdamentais
1. Bibliographic Control I: arrangement of archives, concept of
provenance, fonds and records groups
2. Bibliographic control If: description of archives; preparation
of finding aids; manuscript cataloging; editing
3. Reference Service to Researchers and Others: levels and theorles
of service: user characteristics; reference vs research assistance
4, Acquisition and Appraisal: concept of archivai value; transfer
of records; manuscript collecting
Unit III: Specialized Topics
1, Records Management I: the concept; problem of inactive records;
record retention; recerd centers
2. Records Management Li: filing systems, vital records programs,
microfilm as a records management tool
3, Preservation and restoration techniques: microfilm as a
preservation tool; archives buiidings
4, Publication of archives: historical editing; micropublishing
Unit IV: Survey of Current Prectices end Preblems
1. Public Records: government records and archives at national,
state and lecal levels; nature of public records; freedom of
information
2. Imstitetional Records: college and wiversity archives; student
3. Manuscript Collections: research libraries; historical societies;
manuscripts in archives; private collections
Unit ¥: New Directions
1. Automation; oral history; teaching with archives; neglected
collecting areas :
STATE UNIVERSITY OF NEW YORK AT ALBANY
School of iibrary and Information Science
Saffady Fall 1976
COURSE SYLLABUS
Unit I: Introduction
1. Overview; definition of archives and manuscripts; types of repositories
2. . Historical development of archival interest, principles, practices and
institutions; manuscript collecting
Unit II: Fundamentals
1. Bibliographic control I: Arrangement of archives; concept of provenance,
- £onds, and record groups
2. Bibliographic control II: Description of archives; preparation of finding
aids; manuscript cataloging; editing
3. Reference Service to Researchers and Others: levels and theory of service;
user characteristics
4. Acquisition and Appraisal: concept of archival value; transfer of records,
' Manuscript collecting |
Unit LIX: Specialized Topics
1. Records Management I; the concept; problem of inactive records; record
retention; record centers.
2. Records Management YI: filing systems, vital records programs; microfilm
as a tool of records management
3. Preservation and restoration tools and techniques: microfilm as a preservation
tool; archives buildings
4. Special materials: picture collections; film archives; sound recordings;
computer media; cartographic records
Unit IV: Survey of Current Practices and Problems
1. Public Records: government archives at the national, state, and local levels;
mature of public records; freedom of information
2. Institutional Records: college and wniversity archives; student records;
hospital archives; church archives; business archives
3. Manuscript Collections: research libraries; historical societies, manus—
cripts held by archives; private collections |
Unit I: New Directions and Problems
1. Automation; oral history; teaching with archives ? neglected collecting areas.
Required Readings :
1. T.R. Schellenberg, Modern Archives (University of Chicago Press)
2. Lucille Kane, Guide to the Care & omereehiaimineaal of Manuscripts (American
Association for State & Local History)
3. William Benedon, Records Management (California State Univ. Press)
4. William Saffady, "Manuscripts & Psychohistory", American Archivist 37 (Qct 1974) 551-564 |
5
o William Saffady, “Reference Service to Researchers in. Archives", RQ 14 (Winter 1974)
139-144
6. Patricia Bartkowski & William Saffady, “Shelving _ Office Furniture for Archives
Buildings", American Archivist 37 (dan. 1974), 55-66,
7. William Saffady, "A University Archives and Records Management Program: Some
Operational Guidelines", College and Research Libraries 35 (May 1974), 204-10
q
