Il.
IV.
VI.
VII.
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STUDENT
ASSGCCIA TION
EMPOWERING THE STUDENT VOICE
Student Association Board of Finance
Meeting Minutes
February 27", 2020 - 8 PM
The HUB Conference Room
Call to Order and Roll Call
Approval of the Minutes
1. Motion to approve - Donelan
i. Second McCracken
Public Comment
1. None
Chairs’ Report
1. Samuel Salazar, Chairman of the Board of Finance
i. We are being sued. Take care of yourself. We are finishing
budget soon.
2. Molly Donelan, Vice-Chairwoman of the Board of Finance
i. Reached out to my groups, will probably send
Comptroller’s Report
1. Tony Kelley, Comptroller
i. No Report
Senate Report
1. Sabra Sim on, Chair of the Appropriations Committee
i. Met with 4 groups last week. So far we have 3 groups coming.
Budgetary Business
1. Sabra’s Groups
i. Asian American Alliance
1. First thing that’s alarming is the AOC Cultural venue.
What is our cap for venues?
a. Salazar —I think 5,000. What if it is all inclusive? I
don’t want to assume
b. Zhang —I can’t vote on this because I’m a member
but usually the venue does have food.
c. Salazar - The other venues were just placing to
host the event. I feel like this one is more inclusive
with what's included. I don’t see food listed
separately. We can always make changes though
d. Simon - I would say keep it if it's all inclusive
2. Daquial Their current budget was decreased significantly
from the year before
3. Simon - For miscellaneous I was alarmed by apparel
because I don’t know what it is
a. Zhang - AAA is Asian American Alliance and its
usually sweatshirt or
b. Is breast cancer donation ok?
c. Daquial Motion to cut
i. Simon -— Secon
d. Daquial — What about miscellaneous?
i. Salazar — We cut it for others because we
didn’t have a lot of info. Maybe we can
amend or rename
ii. McCracken — I thought there was a line, but
this one has
iii. Daquial — What I'm iffy about is block party.
I would prefer it to be its own line, but it is
$40 so it's permissible. Good idea to rename
marketing
iv. McCracken — Motion to rename
miscellaneous to marketing/programming
1. Second - Donelan
e. Motion to Approve — Donelan
f. Second — Daquial
ii, ATV
1. Did not submit
iii. Circle K
1. Asking for 5,669 increase.
2. What is Circle K?
a.
Daquial — Service organization. College version of
Key Club.
3. McCracken — There were price for head for some but not
for others.
a.
b.
Salazar — I am trying to think how you
Can’t put price per head on some of these things.
For the things that did need it, they placed it. Bake
sale would either be non-applicable or everyone in
the group
Zhang — I think its non-applicable
Donelan - I would say its nonapplicable. For
example, the PB & J is only $25, and it would be
hard to put a price per head on that because it
benefits the whole community. It’s not like the
group is making pb & j for themselves
These are very low prices, doesn’t even add up to
student activity fee
Salazar — This invites UAlbany students to
participate in community service, these are good
initiatives. Beneficial to the purpose of org and
community. Let’s look at the bulk of their increase,
speakers.
Daquial — What is NY District Large Scale Service
Project?
i. Salazar — Highest cost per head I see
ii. Zhang — Have they gone previously
iii. Salazar — I don’t know
iv. Mccracken — it wasn’t on their breakdown
for this year
v. Daquial — Its new
vi. Salazar — this year they are going to both
international convention and district project
vii. Donelan - Where is this money coming
from?
viii. Salazar — they charge dues
ix. Daquial — they fundraise but how could they
get that much? Considering the dues, it
doesn’t add up. What if we cut one event?
The NY District Large Scale Service
Project?
iv. Earth Tones
1. Do you think the dues will goes
toward the international convention
and not the club?
2. Daquial — I think it's best to meet with
the club
3. Zhang Donelan Table
1. Did not submit
v. Fuerza Latina
1. Asking for a $750 increase. Venue is 20,000 and not
broken down properly
2. Can we look at last year?
a. Salazar — We have the contract we approved last
year.
b. McCracken — Its all-inclusive which justifies
higher price and is the same amount. Do we want
to fund an 8k after party going forward?
c. Daquial — I think after party price is excessive. Do
we still have to review the contract for next year?
I
ii.
Salazar — Next year’s board can deny or
modify the contract. I'm hesitant because
they are asking for less
Donelan — Students raised concerns about
this. It happens every year and voted to
approve it.
. Were they of that background?
Simon — Boards previously have approved
this
Daquial — What I said before was that I
thought it was excessive because I thought it
was added to the budget. If it's always been
this way, I think we should approve it. IS
this attended by students outside of the
university?
1. Simon - These are flagship events
2. Daquial - I agree, they are important. I
am only looking at the numbers
3. McCracken - I understand it’s a staple
event, the only reason I raised this is
because it raises the price by such a
significant price. When something is
all inclusive it calls for more money, I
just wanted to have this discussion
4. Simon — It’s a conference, I assume
they’ll have somewhere they can sit
down and eat
5. Zhang —I just wanted to point out the
value of this event
d. Donelan - Motion to Approve
e. Zhang - Second
vi. SSTEP
1.
oe
Simon — I thought their proposal was perfect. The format
was a little weird, but the proposal is good. They are
asking for a slight increase -
Zhang — There's no price per head
Salazar — This is confusing me a lot
Donelan — Motion to table and have Sabra email them to
fix the format
a. Daquial - Second
vii. Knemesis Dance Crew
1.
They are planning on spending more but there will still
be a remainder of 1,500. They're asking 5,594 increase
and no price per head.
. Daquial - Motion to change spelling of stoles
a. Donelan — Second
Donelan — Motion to table
a. McCracken - Second
viii. Minority Association of Pre-Medical/Health Students
1.
2.
Asking for 2807 increase.
Daquial — I can confirm that they have spent $0 because
that’s the issue with MAPs and MAP. They had two
budget lines. They didn’t use either. They didn’t request
anything to use. They didn’t know they had two lines.
. Daquial — Motion to cut gifts
a. Simon — Second
Daquial— Motion to cut giveaways
a. Zhang — Second
9.
. McCracken — They combined everything into misc. line.
This is more of a list of multiple events
Zhang — Motion to cut to 300
a. Simon -— Second
. McCracken - That’s a high price per head for conference.
What does that include? Its unclear. We don’t know how
many nights this is.
a. Salazar — It's
. McCracken- Motion to cut hotels 2000
a. Zhang — Second
McCracken — Motion to cut travel to 3k
a. Zhang — Second
10.McCracken — price per head is still high for the
conference.
11.Simon — Budget for this year was 11k
12.Daquial — Motion to approve
a. Simon — Second
b. Zhang — Objections, decorations are 500 and its in
the cc
c. Daquial — rescind
13.Motion to cut decorations to 200
a. Donelan — Second
b. Donelan — I still don’t like how theres not a price
per head
c. Cc cut travel to 2k
d. Donelan second
e. There's 16 going to Ohio, that’s not much if you're
coming from Albany which is expensive
f. I want to cut the price per head but I rescind
g. Donelan - motion to approve
h. Second- simon
ix. Peace Action
x. Salsa Dance Club
es
They submitted late, we need to calculate the cut
a. Simon — 40%
b. POI— How do we cut it?
i. We make our amendments and cut 40% of
the approved amount
2. No price per head for lessons
a. IT varies
b. So does every
3. Zhang — Snacks?
a. Simon - That’s ok
b. McCracken — 350 isn’t too much for the whole
year
c. Donelan Daquial Approve
xi. The Starving Artists
1. Did not submit
xii. UAlbany Tango Club
1. Simon — Last year, they got $3,025. This year, they’re
requesting $3,210. Price per head is good.
2. McCracken — We're okay with uniforms?
3. Simon — Yes, they are a dance team
4. Simon — Approve
a. Daquial — Second
xiii. WCDB
1. Simon — They will spend the rest of their budget.
2. McCracken — Was this pre-appros?
3. Simon — Yes
4. Daquial — When we approved the last one, did you
approve in MyInvolvement?
a. McCracken — No
5. Simon — Last year, they were approved $14,247.06. They
were a penny group before. They sent in an almost
$30,000 packet.
6. Simon — Motion to cut performer from annual
anniversary to $5,000
a. Daquial — Second
7. Simon — Motion to cut Battle of the Bands line
completely
a. Daquial — Second
8. Simon — For events, they have multiple events and
performers. Let's take a look at those.
9. Daquial — I think long sleeve shirts is excessive.
10. Daquial — Motion to cut long sleeve shirts to $600
a. Motion dies
11.Simon — Price per head for sticker is $2.03
a. $1.44 for bottle/can opener.
b. $13.79 per flyer.
12. Zhang — motion to cut printed flyers to $150
a. Simon -— Second
13.Simon — motion to cut promo long sleeve shirts to $500
a. Daquial — Second
14. Zhang — motion to get rid of the numbers by the
marketing/promotions
a. Simon — Second
15. Simon — motion to cut promo stickers to $100
a. Daquial — Second
16. Daquial — Approve
a. Simon - Second
xiv. Phenomenal Voices - Presented by Amy already
2. Tanner’s Groups
i, Albany State Indian Alliance
1. McCracken — This year, they have an operating budget
$6,625 and they spent $2,822. No dues. No approps.
Their breakdown matches the rest of the budget. They are
request $7,002.
2. McCracken — Supplies lines are a little vague, but it’s
only a small amount. For ASIA Week, the supplies and
fundraising supplies are separate.
3. Daquial — Motion to change supplies for ASIA week to
$200
a. Simon — Second
4. Daquial — Motion to cut fundraising supplies to $0
a. Simon — Second
5. McCracken — AO, only accounting 20 so they might be
only for A.S.1.A.
6. Zhang — Motion to approve
a. Motion dies
7. Daquial — Motion approve
a. Simon — Second
ii. Association of Latino Professionals For America
1. McCracken — ALPFA, current budget $12,500 and got
$6,000 from approps and $5 dues per students. They
spent $2,515.17. The breakdown matches number and
6.
7.
most of the big events are in the spring. Asking for
$20,060.
McCracken — ALPFA trade show — Multipurpose Room
equipment matches $150? Not sure.
. McCracken — Flagged the E-Board convention because
of high price per head
Simon — This convention is worth the experience because
people got jobs by going. The locations the conventions
tend to have high flight prices.
. Daquial — Only thing is about the hotel or AirBnb. The
number is kind of high.
Simon — For Airbnb, it will be $269.23 per person.
Daquial — Motion to approve
a. Simon - Second
iii. Big Brothers Big Sisters
As
3.
McCracken — No dues and no approps. The breakdown
matches up for the rest of the budget. They are asking for
$4,500.
. McCracken - Trips for kids need a breakdown. Social
gathering needs a breakdown. No price per head for
social gathering.
Simon — Motion to table
a. Zhang — Second
iv. Chinese Student Association
dL.
2:
3.
4.
McCracken — Current budget $8,020 and spent
$2,509.77. The rest of the money breakdown is
explained. Looking for increase to $11,000.
McCracken — Do you need to book the CC Ballroom?
Simon — Yes.
Daquial — Motion to approve
a. Simon — Second
v. La Dolce Vita
1,
McCracken — They were allocated $7,000 and $10 dues
per person. Only spent $800 which is important to note.
Their breakdown does explain but most is going to
apparel which is $2,500. They are only requesting for
$200 increase.
McCracken — Two things flagged. Decorations is too for
the Carnevale and the afternoon trip has high price per
head.
9
Daquial - $700 for DJ is a little high.
Simon — We usually use on campus DJs which gives us a
discount. They might get an off campus one.We do have
a cap on the DJ though.
. Daquial — Motion to cut DJ to $400
a. Simon -— Second
. Zhang — How much to feed the 100 people according to
Carnevale?
Simon — It's $15.
Zhang — Motion to cut decorations to $300
a. Daquial — Second
McCracken — The afternoon trip is high, but there doesn’t
seem to be much you can do for that price.
10. Zhang - The crafts line seems vague. I think we should
cut it.
11.Daquial — Motion to approve
a. Zhang — Object because of the crafts line.
b. Daquial - Rescind
12. Daquial — The $200 for crafts for 8 months on campus
isn’t much and it’s probably for things like paper.
13.Daquial — Motion to approve
a. Simon - Second
vi. Model UN
1.
4.
McCracken — Their current budget $2,950 and they did
come to approps $3,907.40 to fund an entire second
conference. No dues. The rest of budget breakdown adds
up. They want to increase to $12,222.
. Zhang — Motion to move the price per head number
a. Daquial — Second
McCracken — Not sure what travel include, but assume
it’s for transportation. No price per head for Spring
conference, but is the biggest line in packet.
Daquial — Motion to table
a. Simon - second
vii. Muslim Student Association
dL.
McCracken — The current budget is $17,457.96 and they
spent $3,727.55. Concern they haven’t spent much of it.
No dues or approps. There is a spring conference though.
They asking for increase to $17,593.13.
2. McCracken — Iftar events, their breakdown is a little
confusing as they put dinner and decorations together for
each $450. Grad Dinner, they have MSA decorations and
awards decorations for $500 each. Good price per head
throughout.
3. Zhang — We should just remove the dates off the item
lines.
4. Zhang — Motion to remove the dates off the item lines
a. Daquial — Second
5. Daquial — Motion to cut MSA decorations to $200
a. Zhang — Second
6. Daquial — Motion to cut awards decorations to $200
a. Zhang — Second
7. Zhang — Let’s take a look at ICNA lines because of there
is two of them.
8. Daquial — Motion to move the ICNA ticket line to the
ICNA conference
a. Motion dies
9. Daquial — Motion to table
a. Simon -— Second
b. Zhang — Objects because we can just cut the ticket
line and look at the conference line
c. Daquial - Rescind
10.Simon — Motion to cute ICNA ticket line
a. Zhang — Second
11. Daquial — The price per head is pretty good for 50
people.
12. Daquial — Motion to approve
a. Simon - Second
viii. Pre-PA Club
1. McCracken — They currently have $300 and spent only
$150. No dues. They want $300 again.
2. Zhang — Motion to change paesean’s pizza to just pizza
a. Daquial — Second
3. Daquial — Motion to approve
a. Zhang - Second
ix. Sankofa
1. McCracken — They did not submit a budget and I emailed
them.
x. UNA-USA
1. McCracken — There is a summit they are going to in the
2s
spring.
Zhang — Motion to table
a. Daquial — Second, be sure they need to break down
the speaker line for hotel, airplane, etc.
xi. UAlbany Nasha
A.
2)
3.
7.
8.
McCracken — They got $2,800 and spent a less than
$500. They are looking for an increase to $3,500.
Daquial — Event attendees is 250, so does this apply to
the hotel and tickets?
Simon — I don’t think they have that many members. Not
sure if these competitions are here, but they are required
to pay for hotel and tickets.
Daquial — We can’t really make a good decision if we
have these numbers for estimated event attendees.
. Zhang — What's the difference between performance wear
and costumes?
Simon — The performance wear is the t-shirts and
performance leggings so they don’t have to wear full
blown costumes the whole time.
Daquial — Are you comfortable approving something
with that number in the event attendees?
Zhang — motion to table
a. Simon - Second
xii. Haitian Student Association (HSA)
1.
2.
5s
Simon — The budget is submitted late.
McCracken — Currently allocated $20,000 and spent
$1,350. They do charge dues $10 per student. No appros.
They do lay out the rest of their budget, but it doesn’t add
up.
McCracken — This is a poor budget because they have
price per head up here, but there is no price per head for
HAS week. It is also late and 30% late.
Daquial — It is late, 30% cut late, lots of errors in the
sheets, the rest of the breakdown does not add up, and
they have only spent less than 10% of their budget.
McCracken — Should we table or deny?
6.
ve
8.
Simon — I think we should table
Zhang — Same, we should table
Daquial — Motion to table, but it will receive a 30% cut.
a. Simon - Second
xiii. National Congress of Black Women (NCBW)
es
Te
8.
9
McCracken — Currently budgeted $4,426.20 and spent
$0. Their dues are $15-30 per students. They are asking
for over $10,000. The spreadsheet total doesn’t add up.
McCracken — The budget packet is pretty clean.
Daquial — When are we allowed to deny a budget? Not
necessarily for this one. Where do we draw the line?
Simon — I think we have been lenient. Last year, we were
cutting and denying full requests.
. Daquial — It’s good that we’re here for the students and
here to assist them. However, we need to draw a line and
put a standard.
. Zhang — Seeing how many budget packets that are
messed up and I’ve personally ask them if they attended
budget meeting, they say yes. Is it our orientation
problem?
Simon — No, they didn’t pay attention and they don’t
follow up with questions when you reach out to them.
Daquial - It might be excel.
Simon — We are right here and we can help.
10. McCracken — ALFPA was good because we got to meet
up.
11.Simon — If really interested in good budget year, they
should reach out.
12. Simon — Motion to table
a. Zhang — Second
13. Simon — ask them if the MyInvolvement form adds up
correctly or is the spreadsheet total correct.
VIII. Unfinished Business
1. None
IX. New Business
1. None
X. Closing Roll and Adjournment
1. Simon — Motion to adjourn
i. Daquial— Second
