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This series includes administrative files for both statewide PEF operations and Division 169. Where necessary, files related to statewide PEF are marked as "New York State PEF" to prevent confusion. Division 169-specific files are marked as "Division 169". There are numerous subject files. The collection's creator did not distinguish between subject and administrative files. This series includes files related to contracts and contract negotiations, PEF's relationships with its affiliates, PEF history, constitutions and by-laws, elections, retirement plans, health insurance and other benefits, PEF policy, steward training, and many other aspects of PEF and Division 169 operations. There are a number of designated correspondence files; however, correspondence is also found throughout this series and others in subject files.

This series contains files related to Division 169's relationship with the Department of Environmental Conservation, the agency by which its members were employed. The heart of the series consists of minutes and agendas for labor/management meetings. These contractually-mandated meetings between PEF representatives and DEC managers took place several times each year. At these meetings, issues related to interpretation of the current PEF contract were discussed. Also included are files on DEC policies and operations, subject files on issues that were discussed at labor/management meetings, and files on DEC-specific PEF committees. The Health and Safety Committee files in this series relate to the PEF/ENCON - DEC Joint Statewide Health and Safety Committee, which should not be confused with the statewide PEF Health and Safety Committee. Files from statewide PEF's Health and Safety Committee are found in Series 4.

The bulk of this series consists of executive board meeting kits, which contain all material furnished to board members in advance of a scheduled meeting. This material usually includes a proposed agenda and minutes from the previous meeting for approval. Also included are correspondence and memos related to the meeting and to issues on the proposed agenda, as well as committee reports addressed to the president and executive board. Materials that were sometimes included are policy documents, financial documents and drafts of proposed annual budgets, and ethics grievance petitions. The Executive Board could choose to hear appeals of cases that had been previously decided by the Ethics Committee. A few folders contain handwritten notes taken at the meetings.