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The name of this series comes right from the Conference's own record-keeping system. In the 1990s it stopped storing meeting minutes separately in oversized binders and began interfiling them with correspondence, meeting announcements, memorandums, and treasurer's reports in folders labeled with the current month and year. Minutes include regularly scheduled events, such as executive committee meetings, as well as ad hoc meetings. Memos include those sent by the NYSCLMHD as well as those received by the Conference from outside sources such the New York State Office of Mental Health and the Division of Alcoholism and Alcohol Abuse.

This series contains information related to state reinvestment plans, Medicaid concerns, managed care, and housing. While materials on all of these topics also can be found in Series 5, 6, and 7, the documents in this series were all kept specifically by the director of legislative and government affairs and therefore remain together in their own series.