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This series includes administrative files for both statewide PEF operations and Division 169. Where necessary, files related to statewide PEF are marked as "New York State PEF" to prevent confusion. Division 169-specific files are marked as "Division 169". There are numerous subject files. The collection's creator did not distinguish between subject and administrative files. This series includes files related to contracts and contract negotiations, PEF's relationships with its affiliates, PEF history, constitutions and by-laws, elections, retirement plans, health insurance and other benefits, PEF policy, steward training, and many other aspects of PEF and Division 169 operations. There are a number of designated correspondence files; however, correspondence is also found throughout this series and others in subject files.

This series contains files related to Division 169's relationship with the Department of Environmental Conservation, the agency by which its members were employed. The heart of the series consists of minutes and agendas for labor/management meetings. These contractually-mandated meetings between PEF representatives and DEC managers took place several times each year. At these meetings, issues related to interpretation of the current PEF contract were discussed. Also included are files on DEC policies and operations, subject files on issues that were discussed at labor/management meetings, and files on DEC-specific PEF committees. The Health and Safety Committee files in this series relate to the PEF/ENCON - DEC Joint Statewide Health and Safety Committee, which should not be confused with the statewide PEF Health and Safety Committee. Files from statewide PEF's Health and Safety Committee are found in Series 4.

The bulk of this series consists of executive board meeting kits, which contain all material furnished to board members in advance of a scheduled meeting. This material usually includes a proposed agenda and minutes from the previous meeting for approval. Also included are correspondence and memos related to the meeting and to issues on the proposed agenda, as well as committee reports addressed to the president and executive board. Materials that were sometimes included are policy documents, financial documents and drafts of proposed annual budgets, and ethics grievance petitions. The Executive Board could choose to hear appeals of cases that had been previously decided by the Ethics Committee. A few folders contain handwritten notes taken at the meetings.

This series contains records of PEF committee activities at both the state and local level, along with information on a wide range of other programs and events. Particularly notable is coverage of PEF annual conventions from 1979-2000, although not all years are included; the statewide and regional Political Action Committees; the Women's Program; the statewide Health and Safety Committee; Leadership Development Conferences, and the Public Service Training Program.

This series contains materials posted by stewards on contract-mandated PEF bulletin boards at the Department of Environmental Conservation main offices in Albany. Included are a wide variety of materials of interest to PEF members, such as photocopies of correspondence on issues that affected members, news clippings of PEF and union-related articles, contract negotiation updates, and statewide union election information. There is also a great deal of information related to union activity at the local level, including political action events, local steward elections, and weekly steward meetings (including steward meeting attendance records).

This series consists of official PEF publications, as well as publications produced by other entities collected by PEF.

News clippings appear throughout the collection in files relating to specific topics, particularly in Series 1, Series 2, and Series 4. This series consists of news clippings that were not organized by subject. Most were collected by PEF's central office for distribution within PEF, but some (particularly in later years) were collected by PEF/ENCON. In many cases, the letterhead onto which the clippings were photocopied indicate whether the clipping came from the central office or the ENCON division.

This series consists of assorted memorabilia, including political campaign materials and convention materials. There are a variety of PEF stickers, promotional buttons, posters, a Statewide Coalition for a Democratic Union T-shirt, a convention badge and backpack, and several other items.