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A preliminary processing effort created four boxes under the general heading "Secretaries Files", with the folders in two of the boxes additionally designated as belonging to Edward J. Alfonsin (UUP's Secretary from 1975 to 1981, although some of the files pre-date his tenure as Secretary). It is unknown if this arrangement was original to the records themselves or created during preliminary processing. The records in this series overlap the records in other series in this collection, particularly the records of Delegate Assemblies and Executive Board meetings. However, the membership lists in this series are not found elsewhere in the collection.

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This series includes Delegate Assembly and Executive Board records, and subject files. The Delegate Assembly records include programs, minutes, correspondence and other documents relating to proposed resolutions and actions taken at Delegate Assemblies, membership reports used to determine the number of delegates allocated to each chapter, and reports from chapters indicating their elected delegates. Also occasionally included with the Delegate Assembly materials are lists of the academic and professional members at each chapter. Materials related to the Executive Board mainly include correspondence sent to the Board with information on upcoming meetings, letters of resignation, and meeting minutes. Additional materials are organized by subject matter, primarily relating to the Research Foundation of the State University of New York and whether Research Foundation employees (who are not part of the UUP bargaining unit) were being used in place of retrenched members of the bargaining unit.