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This series consists of the constitution and by-laws and annual reports of the Clubs (1960-1998). The constitution and by-laws provided the organizational structure of the Clubs. It includes printed copies of the articles of incorporation and by-laws of the National Federation of Business and Professional Women's Clubs (1924, 1930, 1933, 1938), certificates of incorporation and by-laws (1944, 1946, 1950, 1962, 1973), and proposed revisions to state by-laws (1967, 1974).

This series includes minutes (with gaps), financial reports, and membership reports. The board members who have a vote are state officers, district directors, standing committee chairs, and the editor of the magazine. The state board meeting is a biannual regular meeting of BPWNYS held in September and January.

Series 3 consists of the records of the annual legislative conference (with gaps), the BPWNYS annual conventions, and the national conferences held by the National Federation. State legislation committee members, and the hostess club's president, vice president, and chairs who attend these conferences each year create the annual legislative conference records. With a long and proud history of action and commitment, this conference continues to work together with the original idea of "women helping women," by supporting and initiating legislation to make a more equitable position for women in the job market. It encourages women to become involved in legislation so that they can gain power in political life in ways other than just supporting candidates, but by getting into the power structures of party politics.