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This series consists of reels containing annual meeting minutes (with tables of contents), correspondence, CSEA President's reports, and verbatim transcripts of Board of Directors, County and State Delegate, and State Executive Committee meetings. Also contained on Reel 10 are the minutes of special delegates meetings and the records of the Capital City Council of the Civil Service Association which formed in 1918. The series also includes Board of Director Meeting files related to the quarterly Board meetings. These files feature committee reports, memorandums, state officer reports, interim Board of Directors meeting materials, and meeting minutes.

Included in the Annual Delegate Meetings subseries are agendas, resolutions, and bylaws under consideration, officer reports, lists of delegates, committee reports, and meeting minutes. Annual Delegate Meetings are held on a yearly basis over a three or four day period.

There are three types of brochures in this series; annual meeting, mid-winter meeting, and training. The dates are not inclusive as many of the more recent years are missing. Many of the meeting brochures contain comprehensive lists of officers. The brochures have attractive covers that picture the resort or hotel where the conference is held as well as agendas of the meetings. There are many preliminary programs dispersed throughout the brochures. The training brochures are sparse and represent only a small fraction of the training that the organization participated in.

This series combines all meetings, both annual and mid-winter, into folders arranged by year. These dates are not inclusive, most years are completed but there are a couple missing. Of special note is the first folder that contains a list of locations where proceedings of meetings from the founding in 1870 until the 1930's can be found (usually the New York State Library). This series contains meeting minutes, speeches, correspondence, and agendas. There is an abundance of correspondence surrounding the planning and reservations for the meetings held bi-annually. Great care was taken with this series to arrange every record chronological by day and month within each year. Many letters related to the mid-winter conference, usually held in February, would be found in the previous year's records. Records related to the bi-annual meetings are found in other series such as Elsie M. Bond's files and the correspondence files.

The formation and behavior of snow and ice crystals were a lifelong interest of Schaefer's, and in his time at General Electric he was able to focus on the subject during the World War II years as ice related to the safety of U.S. Air Force planes. Schaefer and Irving Langmuir's interest in that topic grew as a result of their World War II-era contract work with the military, and the experiments they conducted after the war's end led directly to their Project Cirrus contract in 1947—an undertaking so extensive that their work in that area merited its own series in this collection. Much of their foundational work in snow and ice composition and behavior was grounded in observations and experiments conducted on Mount Washington in New Hampshire. Schaefer discovered during this time that ice crystals and snowflakes could be captured and observed using Formvar plastic. Using this method, he documented very specific data about ice and snow before creating some of the first replicas of specific snowflake shapes. The work of Schaefer and his colleagues regarding ice research includes handwritten notes, drawings, charts, photographs, reports, and correspondence specific to ice, snow, and Mount Washington.

The inspiration for Schaefer's work with cloud seeding began during his experiments with Irving Langmuir during World War II. At that time they were under contract with the military for other weather-related reasons, but their research led them to wonder about the possibilities of controlling weather beyond military needs. Schaefer accomplished some of his most important foundational work with cloud seeding in 1946, before General Electric joined in another contract with the U.S. Navy, Air Force, and Army Signal Corps. These records document some of Schaefer's initial work with cloud seeding, before the official birth of Project Cirrus. Researchers will also find about a dozen files on Project Blowdown, a cloud seeding operation conducted in Honduras to aid the United Fruit Company.

This subseries is comprised of various research data retained by Schaefer that were not filed specifically with cloud seeding or ice and snow research. These are the notes, graphs, drawings, and photographs of experiments that supported later discoveries in his larger projects. Notes and photos in this subseries include subjects such as surface tension, monomolecular layers, smoke generation, fog, uses of calgon, and electron microscopy. Also of note are his observations on precipitation and precipitation static, which he worked on with Irving Langmuir during World War II. While the bulk of the notes are Schaefer's own, there are also papers that belonged to Langmuir and various other scientists who shared observations with Schaefer.

The State Charities Aid Association subseries includes documents related to the activities of the SCAA in the field of mental health. It includes legal documents, reports, minutes, memos, letters, and pamphlets generated by various committees of the SCAA, reprints of articles by people belonging to or associated with the SCAA, and some state government documents and other external documents related to the work of the SCAA. Also included are reports of the Committee on Legislation, which was a special committee on legislation for the insane (1891-1895) and a letter to the mayor of New York City advocating bringing New York County into the state mental health system. The Subcommittee on After Care worked to improve the care offered to mental patients after discharge from mental institutions. Included are the subcommittee's by-laws, minutes, and one annual report. The Committee on Mental Hygiene was the principal committee of SCAA dealing with mental health issues. The records include reports of the assistant secretary, mission statement (labeled as "objects") minutes, proposal for the study of the prevalence of mental disease in New York State, training programs, memos, reports, and an excerpt from a history of mental health policies in New York. The Visiting Committees were members of the SCAA who were empowered by New York State to inspect mental institutions on behalf of the state government and report to the state's Department of Mental Hygiene on the conditions in the institutions and the quality and effectiveness of the care being offered to the mentally ill.

This sub-series contains the subject files of the Hudson Valley Area Joint Board. Included in the subject files are records relating to the organization of the Board, arbitration documents, contracts, correspondence, meeting minutes, and bylaws and constitutions. This series also contains records relating to the Berkshire Joint Board, which the Hudson Valley Area Joint Board oversaw until it left in 1969 to join the Conneticut Joint Board. This series also contains buttons that were worn by the union members to show political support.

This sub-series contains records relating to the Textile Workers Union of America (TWUA). When the Hudson Valley Area Joint Board was formed in 1957 through the merger of the Columbia County and Mid-Hudson Valley Joint Boards, it was already affiliated with the Textile Workers Union of America (TWUA). The TWUA merged with the Amalgamated Clothing Workers of America (ACWA) in 1976 to form the Amalgamated Clothing and Textile Workers Union (ACTWU). This series contains the records of the assistant state director of the TWUA, as well as the international representation files of the union.

This sub-series contains the records of the local chapters of the Hudson Valley Area Joint Board. Each local chapter had their own set of records. These records include arbitration documents, bylaws, contracts, and meeting minutes.

This sub-series is made up of the photographic materials in the Creative Services series. It consists of contact sheets, negatives and photographic prints. Also includes a largely complete alphabetical series of faculty portraits from the period of 1991-1997.

Most of the minutes of SFT meetings are interfiled: regular, executive committee and building directors' meeting filed together chronologically. Regular meetings are uncommon, usually consisting of an annual meeting at the beginning of the school year. After 1979, the minutes are separated first by type of meeting and then chronologically.

The subject file includes general files (1944-53), which contain various types of material (bulletins, correspondence, etc.) in chronological order; president's files (1942-55) which are general files kept by the SFT president; contracts (1967-87); photographs (1975, 1978-79); and correspondence, flyers, photographs and picket bulletins pertaining to the 1975 strike (1975-76).