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Minutes of the proceedings of UUP's Executive Board, the body authorized to carry out policies established by the Delegate Assembly and execute written agreements on behalf of UUP. The Board meetings consist of reports by committee chairpersons and officers and the consideration of a variety of resolutions and motions reflecting a concern with a broad range of institutional, social, and political issues. Lists of committee appointments, committee and task force membership lists, and income and expenditure reports for the union are intermittently included. The Board is required to meet at least four times each year, but from the beginning it has met approximately five to ten times annually. See Subgroup IV Office of the Secretary, Series 1 - Executive Board for correspondence and materials distributed at or relating to Executive Board meetings.

Minutes of the proceedings of the Delegate Assembly, the primary policy-making body of UUP. The minutes reflect the concerns and activities of UUP in the most concise and comprehensive form, because it is in the forum where various chapters from around the state meet to voice local concerns and discuss and vote on policy matters. The Delegate Assembly meets three times during each academic year-Fall, Winter, and Spring.

Correspondence at statewide and chapter levels; meeting minutes, both for statewide and Buffalo chapter; bargaining unit mailings; newsletters; and financial records maintained by Joseph Drew, UUP's first statewide treasurer, who was active both in the statewide SPA and the SPA chapter in Buffalo prior to UUP's creation.

Correspondence and third-party reports make up the bulk of this series, and some of the materials appear to have been reference files rather than related to matters in which SPA/UUP was directly involved. Other materials, such as correspondence and minutes from meetings of the SUNY Board of Trustees, information on the SUNY budget, or about the SUNY Faculty Senate document the environment in which SPA and UUP were created and in which they negotiated contracts. The same can be said for the materials included in the series relating to New York State United Teachers, which was an influential force in UUP's formative years.

Correspondence, third-party reports, and conference and meeting materials make up the bulk of this series. Although a prior processing effort identified this series as SPA-SUFT files and the title has been retained, with the exception of two folders in the series specifically related to SUFT, the connection to SUFT of the materials in the other folders is unclear. Many of the materials post-date the merger of SUFT into UUP and numerous pieces of SPA correspondence, board minutes, and other SPA-related materials are also included. This series includes information relating to articles in UUP's negotiated contract related to health science centers and clinical practice concerns, and materials related to NYSUT meetings and activities. Unique to this series are the materials relating to collective bargaining in education in various states. Folders identified by state names contain correspondence between SPA and/or UUP and collective bargaining agents in other states (often other NEA affiliates), requests for information on SPA/UUP's collective bargaining experiences, and newsletters and other publications created by other educational bargaining agents.

Incomplete sets of newsletters of the State University Federation of Teachers (S.U.F.T. News) and the Senate Professional Association (SPA Bulletin, SPA Spokesman, and For Your Information). The earlier newsletters concentrate on issues regarding negotiations with the state, while in its last year the SPA Spokesman became a more general newsletter covering activities such as improper practice filings and committee work. For Your Information was a newsletter for SPA (and later SUNY/United) leadership and similarly covered a broad variety of subjects, including negotiations, improper practice filings, upcoming Delegate Assemblies, and the election of chapter and statewide leaders.

The bulk of the records in this series were created during the presidency of Samuel Wakshull (May 1975-May 1981) and were either originally or during a previous processing effort divided into two subseries, Subject Files and Administrative Files. For the most part there is no overlap in the subjects covered by the records in these two subseries. While misfiles were frequently discovered and corrected during processing; no systematic effort was made to locate and correct all misfiles. Additional subject files covering some of the years of the Wakshull's administration are located in Series 2 and 3 of Subgroup II, UUP Predecessors and Early UUP Years, and Series 6 of Subgroup IV Office of the Secretary.

A preliminary processing effort created four boxes under the general heading "Secretaries Files", with the folders in two of the boxes additionally designated as belonging to Edward J. Alfonsin (UUP's Secretary from 1975 to 1981, although some of the files pre-date his tenure as Secretary). It is unknown if this arrangement was original to the records themselves or created during preliminary processing. The records in this series overlap the records in other series in this collection, particularly the records of Delegate Assemblies and Executive Board meetings. However, the membership lists in this series are not found elsewhere in the collection.

Subject files designated as those of the Secretary, although the exact individual maintaining the files is unknown as they span several Secretaries' terms and include materials from prior to UUP's creation through the Reilly administration. The bulk of the files cover the end of the Wakshull administration, the entire Drescher administration, and the first year or so of the Reilly administration. It is suspected that the project and subject files from the Reilly administration included in Series 5 of Subgroup III in some way superseded these files except with regard to a few subjects.