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Primarily correspondence from UUP's President relating to various subjects and issues of concern to UUP members, and with SUNY management and SUNY's Chancellor. Included much less frequently are articles, third-party reports and publications, brochures, court and arbitrator decisions, financial statements, and other materials supplementing the topics being addressed in the correspondence. This subseries includes a substantial amount of information regarding the challenge to UUP's position as collective bargaining agent on the SUNY campuses by the NEA/NYEA in the mid-1970s, as well as on the American Association of University Professors (AAUP) which was also an active challenger to UUP during the NEA/NYEA challenge period. In addition, this subseries contains correspondence relating to the first few years that the agency fee law was in place.

Incoming and outgoing correspondence from UUP's President, Executive Director, and other UUP personnel; as well as internal correspondence between the President, Executive Director, membership coordinator, and NYSUT legal counsel. Materials were filed by chapter involved, under individual name (relating to grievance matters, and also for UUP personnel matters), and occasionally by subject. Topics covered include retrenchments on campuses; appointments to and resignations from committees; campus specific concerns; grievances; questions from members regarding benefits and membership; resolutions sent in by chapters; minutes for chapter board meetings as well as chapter labor/management meetings; and information on chapter officers. The amount and type of information available for each chapter varies widely. Additional records on individual chapters make up Subseries 3.3 in Subgroup IV, Office of the Secretary. Agency fee issues and the separation of UUP from NEA are infrequent topics of discussion. The records for the Grievance Committee in this series include reports to the President presenting the committee's position on/view of the grievances under its consideration. These reports provide some of the most detailed information available regarding the issues that UUP has sought to remedy through grievances on behalf of its bargaining unit members.

Letters, memoranda, and other mailings made to chapter presidents from UUP's Administrative Office primarily from statewide officers and committee chairpersons, along with copies of reports, testimony, benefits information, and other materials distributed to chapter presidents for further dissemination among chapter members. Topics include SUNY and chapter budgets including testimony of UUP's President on SUNY budget; statements by New York State's governor and legislators on higher education; UUP's lobbying activities; benefits available from NYSUT and UUP for active and retired members; voter registration and election endorsements; summaries of Executive Board meetings; status reports on negotiations and contract ratification; solidarity campaigns; new member recruitment activities; agency fee procedures; chapter presidents' meetings; upcoming Delegate Assemblies; information regarding chapter secretaries and the CWA contracts covering chapter secretaries.

Correspondence setting up meetings of chapter presidents, meeting agendas, participant lists, and some materials distributed at meetings. These files only cover the Reilly administration.

Correspondence between chapter representatives and statewide officers and Administrative Office, and inter-chapter correspondence that was copied to UUP's Administrative Office, including memoranda and other materials distributed by campus administration on policies and other issues that chapter officers wanted to make statewide officers aware of. Topics include status of grievances; chapter meetings; chapter elections (including disputed elections); individual campus issues such as the proposed sale of a building used for campus or policies particularly impacting one campus; statewide issues such as SUNY policies and operations as a whole; negotiations commentary and committees; correspondence to campus presidents; and news articles sent to UUP's President on chapter informational picketing and higher education issues. Files for the health science centers (particularly for Brooklyn Health Science Center [formerly the Downstate Medical Center]) also contain correspondence regarding clinical practice management plans, and draft agreements. Chapter newsletters are also included in this series, although most are not complete runs. They are in separate folders for the mid 1970s to the late 1980s, after which time newsletters were included in the main chapter folders. Chapter newsletters inform members about upcoming meetings, the status of negotiations, messages from the chapter president, information on grievances affecting the chapter, and SUNY budget issues.

This series includes Delegate Assembly and Executive Board records, and subject files. The Delegate Assembly records include programs, minutes, correspondence and other documents relating to proposed resolutions and actions taken at Delegate Assemblies, membership reports used to determine the number of delegates allocated to each chapter, and reports from chapters indicating their elected delegates. Also occasionally included with the Delegate Assembly materials are lists of the academic and professional members at each chapter. Materials related to the Executive Board mainly include correspondence sent to the Board with information on upcoming meetings, letters of resignation, and meeting minutes. Additional materials are organized by subject matter, primarily relating to the Research Foundation of the State University of New York and whether Research Foundation employees (who are not part of the UUP bargaining unit) were being used in place of retrenched members of the bargaining unit.

Correspondence and other materials regarding Delegate Assemblies, Executive Board meetings, workshops, chapters, NYSUT, and various other subjects. Unique to this series are the "Membership Lists" identifying members by category (academic or non-teaching professional) for each chapter. Under the folder headings "Collective Bargaining Elections" and "National Education Association" are materials dealing with the NEA/NYEA challenge. "Chapter Materials" include election reports from various chapters, supplementing the materials in the "Election Material" and Election Report" folders.

The Re-Imagine UUP Committee was responsible for examining UUP's structure and operations and producing a report regarding the type of union UUP was to be in the future. The records for the committee, along with its report, are located in Series 4 of Subgroup IV, Office of the Secretary, supplemented by the project and subject files of President Reilly in Series 5 of Subgroup III. In the course of preparing the report, the Committee engaged the AFT and a research consulting firm to conduct surveys of UUP bargaining unit members. In order to supplement the information gained through those methods, and to cover issues the committee felt it needed more information on, a single page, two-sided survey was inserted into the Voice.

In early 1993, UUP's Research Department conducted a survey of both academic and professional newer members (classified as those who had been employed for less than ten years at their current campus). The tabulated results for both groups are included in this series, along with the completed survey forms for academic newer members only. The four-page survey form solicited information on topics such as possibilities for tenure, ability to obtain continuing appointment, workload, preferred salary mechanisms, availability of child care, flexibility of hours, impact of union participation on career, familiarity with UUP, and ways in which UUP could best serve the needs of newer academic members.

Agreements, proposals, and "Collected Materials". The latter includes correspondence between the Senate Professional Association and the State of New York and some minutes of SPA's negotiations committee meetings. Topics covered include SPA counter proposals; informing members of the status of negotiations; questions regarding the extent of SPA's representation, with some correspondence from the State University Professional Association (SUPA); discussions of how SPA could best achieve what it wanted to do; the negotiations impasse declared around May 1971; and the establishment of fact-finding and a mediator. In addition, the 1971 agreement had yearly reopeners for salary and salary levels were frequently discussed. The "Collected Materials" in this subseries may have been from the files of Phil Encinio, originally an NYSTA-NEA representative, and by November 1971 SPA's Executive Secretary and Executive Director. The "Collected Materials" for the first half of 1973 included in this series were the files of Alan D. Willsey (chairman of UUP's Legislation Committee) and they overlap both the 1971-1974 contract and the 1974-1976 contract.