Using the Archives
The archives are open to the public and anyone is welcome to visit and view the collections.
Learn about our Collecting Areas
Small portions of the collections may be restricted from access, or be accessible only under certain conditions. We restrict materials to protect personal privacy or because of donor agreements and state records laws. We try to make these restrictions transparent and consistent, and feel free to ask us about restrictions if you have any questions.
Visiting the archives
Our usual access procedures have changed due to the COVID-19 crisis and the reading room is open by appointment only. Please review the COVID-19 Procedures for more details.
We understand that traveling to the archives is not always feasible, but most of our collections are only available for in-person viewing.
- Exploring our Collections to find what you would like to see.
- Traveling to the Science Library on the UAlbany Uptown Campus.
- Visiting our Reading Room on the 3rd floor during business hours.
- Requesting to view certain selections
- "I would like to see the Narcotics Committee Files from the Correctional Association of New York Records"
- "May I see Box 2 of Series 3 of the Helen Quirini Papers?"
- "I would like to view the Myskania Records"
No appointment is necessary, but advance notice will help staff ensure that the items you wish to view are available when you arrive. A small percentage of our collections are not stored in the Science Library and require additional time to transport to our Reading Room.
Researchers requesting to review unprocessed collections (those without finding aids or detailed inventories) should contact department staff in advance.
Check out Hours and Directions for more details.
Request items for digitization
We are able to digitize certain items on request. There may or may not be a charge for this service, depending upon the collection, the amount of material, and how difficult the item is to digitize.
Remote requests that are less likely to incur fees:
- Public Records from the University Archives
- Small volumes of records on good paper that can be sheet fed
- Items that are often requested or viewed
- University Archives requests made by university faculty or staff
Remote requests that are likely to incur fees:
- Large volumes of materials
- Items with preservation risks
- Items that are challenging to digitize, such as bound items, audio, film or video
View materials online
Small portions of our collections are accessible online as “Digital Selections.” This includes materials that we have previously digitized and “born-digital” materials that were created digitally.
- Search or Browse our Digital Selections
- How to Download, Link, or Embed online items.
- API Access to materials in bulk for computational use.
Rights and Licensing
The University at Albany Libraries holds and reserves copyright for online materials.
- Materials held by the libraries are often made available under a Creative Commons BY-NC-ND License
- Materials created by the State of New York are often added to the Public Domain
- Materials with rights held by another party or unclear rights are often made available with an In Copyright - Educational Use Permitted statement
Fees may apply for certain types of use. Please contact us for more information.