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Minutes of the proceedings of UUP's Executive Board, the body authorized to carry out policies established by the Delegate Assembly and execute written agreements on behalf of UUP. The Board meetings consist of reports by committee chairpersons and officers and the consideration of a variety of resolutions and motions reflecting a concern with a broad range of institutional, social, and political issues. Lists of committee appointments, committee and task force membership lists, and income and expenditure reports for the union are intermittently included. The Board is required to meet at least four times each year, but from the beginning it has met approximately five to ten times annually. See Subgroup IV Office of the Secretary, Series 1 - Executive Board for correspondence and materials distributed at or relating to Executive Board meetings.

Minutes of the proceedings of the Delegate Assembly, the primary policy-making body of UUP. The minutes reflect the concerns and activities of UUP in the most concise and comprehensive form, because it is in the forum where various chapters from around the state meet to voice local concerns and discuss and vote on policy matters. The Delegate Assembly meets three times during each academic year-Fall, Winter, and Spring.

Verbatim transcripts of the Delegate Assembly proceedings. This series includes only one Delegate Assembly for 1979 and two for 1980, however for the remaining years the transcripts cover all three Delegate Assemblies for each year. Each transcript is divided into two sessions, each covering one day of the Delegate Assembly. Some early transcripts include a list of officers, Executive Board members, committee chairs, and chapter delegates. About half of the transcripts have a table of contents. The transcripts for 1984 include a program for the fall Delegate Assembly. See Subgroup IV Secretary, Series 2 - Delegate Assemblies for the packets containing officer and committee chairperson reports, finiancial information, delegate listings, schedules and programs, and related materials for Delegate Assemblies.

Primarily outgoing letters and memoranda, along with occasional reports of the President, minutes of Executive Board meetings, and reports on higher education. The most incoming correspondence is included in the files covering the Drescher and Reilly administrations (1984-1993). Infrequently an outgoing letter includes a notation that the incoming letter being responded to is filed under the correspondent's name in the alphabetical files. These files are included in Subgroup IV, Office of the Secretary, Series 5.

E-mail messages broadcast to chapters, chapters presidents, executive board members, and labor relations specialists keeping them informed about UUP position on and/or handling of various issues such as the SUNY budget, negotiations, activities of the SUNY Board of Trustees, and legislative developments. Messages also discuss chapter election results and upcoming meetings and workshops (both substantive and logistical aspects); forward AFT updates; and provide summaries of press reports of interest ("UUPdate") and information regarding upcoming Delegate Assemblies.

Correspondence, reports, meeting agendas and minutes, and other distributed materials regarding various UUP committees that the president was a member of, or kept informed of the activities of; correspondence, reports, and materials distributed regarding projects (one-time and continuing) that UUP was involved in (such as the committees of UUP's AFT and NYSUT affiliates that UUP was represented on, conferences that UUP's president attended, and testimony given by UUP's president before various State Senate and Assembly committees); and correspondence, reports, and reference materials on topics in which UUP had a continuing interest (such as the proportion of the annual New York State budget allocated to SUNY, retirement benefits for SUNY employees, proposed legislation affecting SUNY and UUP's lobbying efforts, and the Public Employees Benefit Fund which provided benefits to members of UUP, NYSUT, and PEF [the Public Employees Federation]). There are numerous handwritten notes made by the president on various documents included in this series. Some of those notations, along with notes of his secretary, are purely administrative, i.e., confirming his attendance at a conference or meeting. However, some are more substantive, such as his notes from a particular meeting, his questions or thoughts noted on a report, his handwritten inquires to others involved in a project asking for elaboration on a particular issue or point, notes on meeting agendas regarding the actions taken, and draft correspondence.

Between December 1987 and May 1996, UUP employed a Safety and Health Specialist who reported to the Vice President for Professionals. The activities of the Safety and Health Specialist included conducting campus visits, reporting potential safety and health problems, and making recommendations on addressing them to UUP chapter leadership; responding to requests from chapter leadership to address specific safety and health concerns on individual campuses; conducting training for campus representatives on safety and health issues; attending health and safety committee meetings on behalf of UUP; attending professional seminars and conferences; and reviewing and interpreting reports dealing with safety and health matters received by UUP and its chapters.

Correspondence arranging meetings of the Executive Board and sending out materials to be considered by the Board such as agendas; proposed resolutions (both for UUP Delegate Assemblies and for NYSUT Representative Assemblies); officer reports and testimony; third- party reports on higher education, the budgets for New York State and SUNY, and other topics of concern. Minutes of past Executive Board meetings were also routinely distributed. This series also contains correspondence enacting decisions by the Board and correspondence acknowledging receipt of materials for consideration by the Board. Some of the correspondence is actually addressed to chapter presidents and/or other leadership groups, but the Executive Board was copied (although in some instances this is not clearly indicated).

Programs for Delegate Assemblies ("DAs") (containing schedules, lists of delegates and committees, membership reports, and agendas); minutes for current DA and immediately preceding DA; reports of officers and standing committee chairpersons, including a treasurer's report usually presented at the Spring DA with budget proposals and financial statements; reports on the implementation of pending business approved by past DAs; correspondence to delegates prior to DAs regarding schedule, agenda, and UUP-wide membership report (used to determine the number of delegates for each chapter); other correspondence relating to DAs including setting up committee meetings and meeting space for political caucuses; resolutions proposed by chapters and committees for consideration at DA; and news articles, third party reports and correspondence, UUP-created reports, and other materials distributed to delegates regarding issues under consideration. Attendance and rooming forms on which chapters reported the names of their delegates and their elected term are also included for some of the DAs prior to 1986.