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The majority of the administrative files consist of correspondence; as director of research and then overall director of the ASRC, Schaefer was in constant contact with administrators of SUNY Albany, local colleagues, and other professionals in the field. There are also documents dealing with budget issues, grant applications, conferences, and operation of the N.S.I. field stations.

As director of the Loomis School activities, and ultimately as director of research at the Atmospheric Sciences Research Center at the State University of New York, Albany, Schaefer kept records pertaining to the operation of the program. There are many correspondence files; some are between Schaefer and colleagues while others are between Schaefer and the students from the summer program. Numerous students kept in touch with Schaefer well beyond the years that they participated in the Atmospheric Sciences Program, and many of them became successful professionals in their own right.