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The Administrative Files follow standard practice using the name of report type, originating committee, special event or external entity as the subject heading. The deepest historical contents are found in folders for Annual Reports (beginning 1944), Black Book (1945-56), Budgets (1954-56), Federation Membership (1947-51), Membership Committee (1942-47), and Organization of the Federation (1941-48). It should be noted that much financial, membership and special events information not included in these Administrative Files can be found filed with the Meeting Minutes at which the topic or report was discussed or in the Annual Reports.

This collection contains administrative files, correspondence, newsletters, subject files and meeting minutes from the Capital Area Council of Churches, an organization designed to promote cooperation between different religious institutions in the Albany, N.Y. area.

The administrative files contain executive meeting minutes from the Conference's earliest days through the late 1980s. During those years, members kept the minutes in large, hardcover binders; the archivist removed the papers from those binders for preservation purposes and placed them in acid-free folders in the order in which they appeared in the original binders. In the 1990s, Conference members began filing their meeting minutes under the heading of "chronological files" along with meeting announcements and correspondence. The chronological files became series two of this collection and researchers will find more meeting minutes there. However, there is a gap in the Conference's meeting minutes from 1989-1994.

The records of the New York State Conference of Local Mental Hygiene Directors trace the development of mental healthcare throughout the state from the early 1950s through the beginning of the twenty-first century. Established in the mid-1970s, the Conference's records include correspondence, memos, meeting minutes, reports, and manuals that chronicle the efforts of mental health professionals as they encourage local, county, and state agencies to provide quality, affordable services for persons living with mental illness, chemical dependency, and/or developmental disability.

The Administrative Files series consists of organizational records which document the activities of the Board of Directors. These include founding documents, by-laws and changes, annual reports to the national organization, monthly meeting minutes, and event programs from annual chapter meetings. Budgets, treasurer reports and event calendars are mainly interfiled with meeting minutes, as is some correspondence. There are gaps in some months and years. Files labeled "Other" contain a mixture of items, including correspondence, budgets, pamphlets, Voters Guides, annual program calendar flyers and study reports.

Founded in 1920, the League of Women Voters is a nonpartisan political organization that informs citizens about government, encourages their participation, and seeks to influence public policy through education and advocacy. One of nearly 60 local leagues in New York State, the League of Women Voters of Saratoga County (formerly the League of Women Voters, Saratoga Springs Area) formed in early 1965. This collection documents the operation and activities of this local league from its founding through 2010.

The series contains administrative materials created at the chapter, regional, state and national levels of the National Organization for Women. This includes meeting minutes, by-laws, financial reports, conference materials, legislative and lobbying files, task force materials and correspondence. The national, regional and statewide materials were acquired and retained at the local level, many by Sue Stevens Larsen, an Albany Area Chapter president in the late 1970s and early 1980s. The Albany Area NOW Chapter files consist of event flyers, press releases, correspondence, meeting minutes and newspaper clippings which document day-to-day activities. Please note that the New York State Council Meeting files may include just meeting materials for some years, while folders for other years contain plans, possibly discussed at meetings, event materials, and correspondence. At this is how the organization arranged the files, archivists retained this original order.

The National Organization for Women--Albany, N.Y. Chapter Records document the daily activities and special events involving the chapter as well as the chapter's interactions with the state and federal organizations.

Series 1 contains documents relating to the internal procedures and finances of Murder Victims' Families for reconciliation. While there are a few documents that provide evidence of how the organization was set up, the majority of documents focus on hiring, day to day finances, and committee meetings. There are also materials related to strategic planning and the creation of by-laws and organizational procedure. Although the series contains materials from 1977 to 2005, the bulk of the material is from 1996 to 2004. Contained in this series are meeting agendas, meeting minutes, meeting summaries, correspondence, annual reports, ballots, evaluation forms, applications, newsletters, fliers, budgets, financial reports, manuals, by-laws, pamphlets, drafts, notes, reports, contracts, forms, resumes, proofs, floppy disks, and cassettes.

The Murder Victims' Families for Reconciliation Records document the organization's efforts to abolish the death penalty in all cases. The organization includes family members of both homicide victims and those executed as well as their respective supporter. Included in the collection are handwritten notes, newspaper clippings, pamphlets, brochures, booklets, programs, information packets, photographs, flyers, proofs, drafts, manuscripts, correspondence, memos, transcripts, mailing lists, schedules, meeting agenda, meeting minutes, meeting summaries, by-laws, manuals, checklists, worksheets, evaluation forms, resumes, applications, forms, financial summaries, budgets, contracts, court proceedings, legislative bills, amici curiae, memorabilia, audio/video materials.

This series contains budget files, reports, organizational charts and information, downtown campus planning information, and meeting notes of various departments, councils, and committees. Correspondence between the Provost, Assistant to the Provost, other University Administrators and outside parties are interspersed throughout these files.

This collection consists of the administrative records of the Assistant to the Provost of the Nelson A. Rockefeller College of Public Affairs and Policy.

This series contains records from the New York Coalition for Alternatives to Pesticides and local organizations that are members of NYCAP, or that relate to the staff (particularly Tracy Frisch) directly. It includes the following: committee meeting minutes, agendas, and reports; fundraising activities; annual telemarketing campaign call sheets; by-laws; correspondence; New York State Department of Labor grants; donation receipts; health insurance information; information request letters; technical assistance logs; and prepaid sales and invoice receipts from 1997-2002, [which provide almost the only information on the organization from that time period in terms of membership, information requests, donations, conferences, and sales].

Records of non-profit citizens' organization committed to reducing hazardous chemical pesticides use through education and advocacy.

This collection contains the records Citizen Action of New York. Citizen Action of New York is a grassroots membership organization that fights for social, racial, economic, and enviornmental justice. Working closely with New York State politicans, community organizers, and activists, Citizen Action members hope to end the oppression of marginalized groups.

This series consists of meeting minutes, agendas and notes as well as publications, articles, news clippings, and memoranda all directly pertaining to the operation of the Saratoga Springs Open Space Project (OSP). The publications include issues of Common Ground, the OSP newsletter, from 1992-1997, with scattered issues thereafter until 2001. Also included are meeting minutes and agendas from 1993-1999.

The Saratoga Springs Open Space Project worked for the preservation of open space in Saratoga Springs. It supported the creation of nature trails, scenic walkways, and biking paths as well as vigorously opposed sprawl and loss of open space by organizing opposition to unsustainable development. In addition, the organization coordinated several programs aimed at aiding the development of Saratoga Springs and maintained a special interest in the development of the downtown area. The collection includes administrative files, grant files, material related to programs and issues, documentation of trails, and subject files.

This series consists of records generated by Campus Action directly pertaining to its administrative functions, either on paper or stored on the hard drive of the main computer. Included are meeting agendas, minutes, memoranda, and organizational records such as by-laws and procedures. In addition, the series includes materials related to several fundraising methods explored by Campus Action, from holding dances to applying for grants. This series contains some correspondence, but this largely consists of mailings to members and related organizations rather than internal correspondence.

Campus Action was formed in April of 1992 as a multi-cultural, multi-issue organization with a mission to promote activism and support activist organizations on university campuses in New Yorks Capital Region.